How to hire an athletic coordinator

How to hire an athletic coordinator, step by step

Here's a step-by-step athletic coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an athletic coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new athletic coordinator
• Step 8: Go through the hiring process checklist

What does an athletic coordinator do?

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1. Identify your hiring needs

   Before you start hiring an athletic coordinator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An athletic coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, athletic coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents athletic coordinator salaries for various positions.

   Type of Athletic Coordinator	Description	Hourly rate
   Athletic Coordinator	Coaches teach amateur or professional athletes the skills they need to succeed at their sport. Scouts look for new players and evaluate their skills and likelihood for success at the college, amateur, or professional level... Show more	$13-29
   Scout	There are different types of scout based on the organization or workplace. There are sports scouts, talent scouts, and athletic scouts... Show more	$13-56
   Coach	The main responsibility of a coach is to motivate an individual or an entire team. Coaches are focused on improving the performance and skills of athletes by conducting training sessions, coordinating practice drills, and providing guidance... Show more	$12-31

   Show more

2. Create an ideal candidate profile

   Common skills:

   • CPR
   • Student Athletes
   • Athletic Events
   • NCAA
   • Physical Education
   • Athletic Program
   • Softball
   • Soccer
   • Athletic Equipment
   • Volleyball
   • Youth Sports
   • Sports Leagues
   • Athletic Facilities
   • Sports Programs

   Check all skills

   Responsibilities:

   • Manage, supervise and oversee tournament completion for several NCAA tournaments and championships.
   • Transport softball and baseball teams in team van.
   • Organize game and practice schedules for all baseball, basketball, football, golf and softball participants.
   • Help Medicaid eligible members to secure both physical and behavioral services in the community by reviewing and preparing prior authorization requests.
   • Check GPA's of each team every semester to ascertain that each student are eligible.
   • Work cooperatively as a part of a team setting, proven ability to demonstrate leadership skills when assign individual tasks.

   More athletic coordinator duties

3. Make a budget

   Including a salary range in the athletic coordinator job description is a good way to get more applicants. An athletic coordinator salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for an athletic coordinator in Kansas may be lower than in Massachusetts, and an entry-level engineer typically earns less than a senior-level athletic coordinator. Additionally, an athletic coordinator with lots of experience in the field may command a higher salary as a result.

   Average athletic coordinator salary

   $42,957yearly

   $20.65 hourly rate

   ---

   Entry-level athletic coordinator salary

   $29,000 yearly salary

   Updated December 12, 2025

   Average athletic coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Massachusetts	$59,162	$28
   2	Alaska	$53,693	$26
   3	Connecticut	$53,184	$26
   4	California	$49,170	$24
   5	Washington	$48,998	$24
   6	New Mexico	$44,886	$22
   7	Texas	$44,259	$21
   8	Florida	$44,165	$21
   9	Pennsylvania	$43,900	$21
   10	Virginia	$43,196	$21
   11	Louisiana	$41,392	$20
   12	Colorado	$41,137	$20
   13	Arizona	$40,332	$19
   14	Illinois	$39,572	$19
   15	Indiana	$39,063	$19
   16	North Carolina	$38,625	$19
   17	Kentucky	$36,148	$17
   18	Wisconsin	$35,012	$17
   19	Iowa	$33,937	$16
   20	Missouri	$32,665	$16

   Average athletic coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Central State University	$70,049	$33.68	1
   2	Boston Public Schools	$58,958	$28.35	8
   3	University of Alaska	$51,170	$24.60	3
   4	Viterbo University	$50,116	$24.09
   5	City of Mesquite, TX	$50,050	$24.06
   6	Bristol Public School District	$47,152	$22.67
   7	Sam Houston State University	$45,042	$21.65	2
   8	Denver Public Schools	$44,986	$21.63	3
   9	University of Pennsylvania	$44,498	$21.39	3
   10	Covenant College	$43,694	$21.01	1
   11	University of Northern Colorado	$42,686	$20.52
   12	United Soccer Academy	$42,457	$20.41
   13	Drake University	$41,971	$20.18
   14	State of Missouri	$41,575	$19.99
   15	Southeastern Community College	$41,573	$19.99
   16	Santa Monica High School	$41,251	$19.83
   17	Texas A&M University-Corpus Christi	$40,937	$19.68	2
   18	United States Sports Academy	$40,324	$19.39
   19	Tucson Unified School District	$39,835	$19.15	2
   20	Compass Group USA	$39,642	$19.06	42

4. Writing an athletic coordinator job description

   A good athletic coordinator job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of an athletic coordinator job description:

   Athletic coordinator job description example

   ABOUT ALEUT FEDERAL
   
   At Aleut Federal, we believe the company and its mission is just as important as the job you are applying for. Aleut Federal is an Alaskan Native-owned enterprise whose purpose is to support our "Shareholders," the Unangax, the indigenous people of the Aleutian Islands of Alaska. People are at the core the core of everything we do. We support our Shareholders by providing excellent service and quality results to our Clients, the various branches of the federal government. We engage in our local markets, so community service is embedded into our process.
   
   Our culture nurtures the strength of our workforce through mentorship and coaching, providing opportunities for growth, and competitive benefits. We support and encourage diversity, inclusion, and accountability at every level.
   
   The Aleut Federal motto is "We are One" because we truly believe that with one heart, one mind, and one purpose, we can accomplish our mission and be an organization anyone would be proud to be a part of.
   
   ESSENTIAL JOB FUNCTIONS
   
   * Report to the Mission Element Supervisor in USAFA Cadet Support Services.
   * Receive both written and verbal instructions from the assigned supervisor or facility manager.
   * Will at times provide assistance in multiple areas within Cadet Support Services.
   * Responsible for general task execution of event set-up and tear-down and monitoring of facilities.
   * Ensure work assignments are complete as required by the supervisor or facility manager.
   * Confirm proper quality of work with supervisor, facility manager or event contact.
   * Replace ceiling tile and lights as needed.
   * Conduct cleaning and general housekeeping duties in the performance of normal activities associated with event set-up and tear-down.
   * Work closely with USAFA faculty, staff, coaches in support of set up and teardown of cadet activities; always polite.
   * Uniform compliance and excellent customer service skills are critical in task execution as cadet support is a key part of the success of each event scheduled.
   
   POSITION REQUIREMENTS
   
   * Must possess and maintain a valid Colorado Driver's License.
   * Able to receive and maintain a favorable Local Background Check (LBC) and National Agency Check (NAC) as applicable to position requirements.
   
   PREFERRED QUALIFICATIONS
   
   * Experience working set up and teardown of large events, familiarity operating with tools and with use of lifts.
   
   SKILLS/ABILITIES
   
   * Critical Thinking - Evaluate and interpret data, facts, and information to create unique and creative solutions and proposals.
   * Interpersonal Skills - Able to communicate effectively with different people in varying fields and positions.
   * Teamwork - Work collaboratively not only with members of the Aleut Team but with outside clients, customers, and contractors.
   * Organizational Proficiency - Plan, prioritize, and achieve goals to maximize the impact of the role of senior contract specialist.
   * Flexibility/Adaptability - Able to cope and adjust with the inevitable disruptions to the best laid plans of mice and men.
   * Drive - Motivated to succeed and be a part of the success of the Aleut Federal mission of giving back to our Shareholders, providing our clients with consistent excellence in execution, and bettering communities by being an active participant in our local markets.
   
   SPECIAL REQUIREMENTS
   
   * Ability to pass a pre-employment background screening.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right athletic coordinator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your athletic coordinator job on Zippia to find and recruit athletic coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting athletic coordinators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new athletic coordinator

   Once you've selected the best athletic coordinator candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   After that, you can create an onboarding schedule for a new athletic coordinator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire an athletic coordinator?