Attendance clerk job description

Secretary/Clerical (School Sites)/Attendance Clerk


Date Posted:

5/31/2022


Location:

NW Classen High School
Reports To: Building Administrator
FSLA Status: Non-Exempt
Compensation: 134 (Salary determined by experience)
Work Days: 201
FTE: 7.5 hours per day


Attendance Clerk


Position Summary:

Collects and maintains student attendance information at the assigned site; meeting district, state and federal requirements relating to attendance processes including parent notification; preparing and distributing attendance reports and materials; providing clerical support at school site; and communicating various information regarding activities.

Essential Duties:


Receives, Inputs and logs all student absences and tardiness, into an automated system. Issues passes to students that arrive late to school and enters into computer program with reason for tardiness. Calls parents to notify about and determine reason for student's absence. Requests and give routine information to parents and school district personnel regarding absences and tardiness. Prepares and mails letters to parents notifying them of their child's excessive absences and/or lateness. Distributes daily Do Not Admit (DNA) list to building administrators and teaching staff and maintains copies in office. Retrieves data and compiles information from manual and automated files for the preparation of routine reports and correspondence regarding attendance. Prepares daily, weekly and/or monthly attendance reports and submits to designated administrators or school district personnel. Issues and processes all requests for early dismissal and ensures parental consent. Requests homework for students that are absent or in ISS from teachers to give to students. Promotes the success of substitute teachers by printing off daily attendance sheets and enter attendance into TERMS for substitute teachers. Maintains files of school district attendance records. May distribute medications to students when no nurse is present at the school. Performs various clerical duties including answering phones, greeting and screening visitors, making copies, etc. Performs other duties as assigned.


Job Specifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
Minimum Qualifications (Knowledge, Skills and/or Abilities Required):


High school diploma or GED required PLUS one of the following Associates degree or higher Completed at least two (2) years (48 credit hours) of study at an institution of higher education Passed the OGET Passed the ETS Parapro Assessment (with a score of 455 or better) or the WorkKeys Assessment (with a score of 4 or better on all three parts) Bilingual interpretation and translation skills preferred. Good knowledge of office terminology, procedures and equipment. Working knowledge of computer software applications to produce various formats, such as correspondence and reports. Ability to understand and carry out oral and written instructions. Ability to establish and maintain effective working relationships with students, parents and school personnel. Excellent verbal and written communication skills. Ability to use computer applications such as spreadsheets, word processing, email and database software (Microsoft Office Suite). Accuracy; discretion; tact; courtesy; good judgment; reliability.
Working Conditions and Physical Requirements:

The working conditions and physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
Able to sit and/or stand for extended periods of time, Exhibit manual dexterity to enter data into a computer, Ability to see and read a computer screen and printed material with or without vision aids, Hear and understand speech at normal classroom levels, outdoors and on the telephone, Speak in audible tones so that others may understand clearly in normal classrooms, outdoors and on the telephone, Physical agility, able to bend, stoop, sit on the floor, climb stairs, walk and reach Ability to lift, push, pull up to 25 pounds

Shift: 1 am shift, 1 pm shift. Start times vary

Pay: $19/HR

GENERAL DESCRIPTION / PRIMARY PURPOSE
● Responsible for collecting payroll data from field forepersons for 4 different commodities, Lettuce, Broccoli, Cauliflower, and Celery for hourly employees, including those covered under a Bargaining Unit.

MAJOR RESPONSIBILITIES AND TASKS/DUTIES OF THE POSITION
● Collect and document payroll data provided by Field Forepersons by radio or phone communication in different locations on rosters.
● Responsible for inputting payroll data for Royal Farming and OCN Farming from daily timecards on a daily basis.
● Enter data into the system and balance and any corrections needed.
● Print breakdowns and rosters for foremen and review for accuracy prior to providing field reports to forepersons.
● Responsible inputting payroll data of all crews in a timely manner, especially at end of seasons and incompliance and state regulations and or covered under a Bargaining Unit.
● Responsible for providing weekly crew roster to Forepersons at end of week for a new beginning pay period.
● Responsible for providing questions and concerns regarding payroll to Supervisor or Manager.
● Assist with sorting checks and attachments as needed.
● Assist with making copies of documents as needed.
● Occasionally help with customer service at the front desk.
● Occasionally help with special projects such as mass mailings, filing, archiving, and testing configurations.
● Other duties as assigned.

JOB SPECIFIC COMPETENCIES (Knowledge, Skill And Experience Requirements)
● Two plus years’ experience working with computerized payroll systems
● Knowledge of payroll procedures and ten-key by touch
● Strong in Microsoft Excel and Word
● Must be detailed orientated
● Bilingual/biliterate in Spanish and English
● Strong interpersonal skills, ability to work under pressure, maintain regular and acceptable attendance, and deal with confidential information in a professional manner
● Ability to make decisions and carry out the policies of the Payroll Department
● Must be available to work flexible hours, shift is afternoon work, and must be able to work on weekends

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Educational Aide / Parapro / Assistant/Aide - General Education


Date Posted:

9/21/2022


Location:

Oak Hills High School


District:

Oak Hills Local School District - website
POSITION:
Instructional Assistant (Attendance Aide) - Oak Hills High School - 5.75 hrs. per day/5 days per week

FILING DEADLINE:
Until Filled

QUALIFICATIONS:
Must have 48 semester hours or 72 quarter hours or proof of successful completion of the Para Professional assessment.

TERMS OF EMPLOYMENT
: Student school year. Salary as per instructional assistant salary schedule.


OAK HILLS LOCAL SCHOOL DISTRICT

JOB DESCRIPTION


JOB
TITLE:
INSTRUCTIONAL AIDE (ATTENDANCE, BUS, BUSINESS OFFICE,


HALL MONITOR, HEALTH ROOM, & LIBRARY/MEDIA)


REPORTS TO:
Assigned administrator/supervisor

JOB
OBJECTIVE:
Provides support services that help students benefit from the educational program.


MINIMUM QUALIFICATIONS:
Valid state department of education license/permit as determined at the time of appointment. Meets all mandated state/federal criteria (i.e., approved degree, completion of requisite higher education credit hours/courses, or acceptable score on an authorized professional standards test). Behavioral management skills substantiated by training/work experience. Duties may require agility, physical strength, and stamina to address the needs of students with problem behavior and/or students requiring physical assistance (e.g., mobility, transferring, positioning, etc.). Complies with drug-free workplace rules, board policies and administrative guidelines/procedures. Demonstrates dependability/flexibility. Reacts to interruptions/emerging priorities effectively. Embodies high ethical standards/integrity. Accepts personal responsibility for decisions/conduct. Exhibits consistent, impartial and resourceful critical-thinking skills. Maintains a record free of criminal violations that would prohibit public school employment.
NOTE: Position may require successful completion of communicable disease, child abuse/neglect, CPR,
and/or first aid training as a condition of employment.


ESSENTIAL FUNCTIONS:


Performs duties that facilitate the effective delivery/advancement of program services.
Works effectively with minimal supervision. Performs tasks efficiently to meet deadlines. Performs support services that may include student assistance with daily living activities, behavior management, discrete trial training, instructional support, social skills training, task redirection, etc.

NOTE: Performance of functions described in this document may vary in scope, frequency and duration.
Some duties may not be required based on assignments. Duties designated at the time of hire may be
modified to address current, altered, or emerging program/staffing needs.


Attendance
Processes students arriving late to school. Collects class attendance forms. Distributes absentee list. Prepares attendance records as directed. Monitors students sent to the office for discipline reasons. Locates students as requested. Processes homework requests for absent students.
Bus
Learns proper procedures to assist students during a bus emergency. Assists with passenger loading/unloading. Keeps bus driver and school personnel informed about behavior problems. Cleans up spills and deals with other conditions that may contribute to an accident.
Office
Greets/assists office visitors. Answers/directs calls. Types school documents. Duplicates/collates materials. Processes mail and faxes. Receives deliveries. Stores office supplies as directed.
Hall Monitor
Maintains a safe/orderly school environment. Does not permit students to loiter. Verifies students have permission to be in hallways or other areas during scheduled class periods.
Health Clinic
Helps collect and maintain student health records. Processes parent consent forms. Secures mediations in a locked cabinet. Administers medications and assists with health screening activities as directed. Renders basic first aid when a school nurse is not available.
Library/Media
Works with staff to improve student learning through the effective use of library/media resources. Maintains an orderly circulation system. Keeps materials properly shelved.
Helps students use library/media resources (e.g., computers, peripherals, videos, CD-ROMs, audio tapes, etc.). Assists teachers with the operation of audio-visual equipment.
Exemplifies professionalism and fosters goodwill to enhance the district's public image.
Contributes to an effective and positive work/learning environment. Completes all assigned duties. Develops mutually respectful relationships with co-workers. Functions as part of a cohesive team. Maintains a professional appearance. Wears work attire appropriate for the position. Maintains an acceptable attendance record and is punctual. Respects privacy and maintains the confidentiality of privileged information. Strives to develop rapport and serve as a positive role model for others. Takes the initiative to perform routine tasks independently.
Maintains open/effective communications.
Prepares/maintains accurate records. Submits required paperwork on time. Provides prompt notification of personal delays or absences. Refers district policy interpretation questions to an appropriate administrator. Seeks clarification when directives/expectations are unclear. Uses active listening and problem-solving techniques to resolve questions/concerns tactfully. Uses diplomacy/self-control when dealing with other individuals. Respects diversity.
Pursues opportunities to enhance professional performance.
Attends training/in-service programs as directed. Maintains applicable credentials. Complies with all state licensure requirements. Keeps current with advances in technology associated with work assignments. Works toward mastery of individualized development/performance goals as directed.
Takes precautions to ensure safety. Helps supervisors manage/eliminate risks.
Maintains high expectations for appropriate conduct. Watches for situations that may indicate a problem. Follows district protocol and state law to deal with bullying, discrimination, inappropriate behavior, and suspected child abuse/neglect.
Performs other specific job-related duties as directed.
Assists with unexpected/urgent situations as needed. Helps implement workplace initiatives that advance district goals.
WORKING CONDITIONS:

Safety is essential to job performance. Employees must exercise caution and comply with standard safety regulations and district procedures when involved in the following situations:
Balancing, bending, climbing, crouching, kneeling, reaching, or standing. Exposure to adverse weather conditions and temperature extremes. Exposure to air-borne particulates, chemical irritants, combustible materials, electrical hazards, equipment vibrations, loud sounds, moving mechanical parts and odors. Exposure to wet and/or slippery surfaces. Exposure to blood-borne pathogens and communicable diseases. Interacting with aggressive, disruptive and/or unruly individuals. Lifting, carrying and moving work-related supplies/equipment. Operating and/or riding in a vehicle. Working in/near active vehicular traffic. Traveling to meetings and work assignments.
Performance Evaluation: Job performance is evaluated according to policy provisions and contractual agreements adopted by the Oak Hills Local School District.

The Oak Hills Local School District is an equal opportunity employer. This job description identifies primary responsibilities and is not intended to be a complete list of all duties performed. This document is subject to change in response to student demographics, staffing, funding variables, modified operating procedures, program/curriculum changes and unforeseen events.
Rev. 11/2011