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Executive Assistant, Private Equity Performance Improvement (open to all locations)
Alvarez & Marsal 4.8
New York, NY jobs
Executive Assistant, Private Equity Performance Improvement Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work-guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity-are why our people love working at A&M. The Team A&M's Private Equity Performance Improvement Services (PEPI) practice, with offices throughout the US, focuses on serving upper middle market and large cap private equity firms who have engaged A&M to help improve operating results at their portfolio companies. The companies we serve are upper middle market in the $50 million to over $1 billion plus range. We bring a structured and disciplined approach to create and capture value. We provide private equity buyers with a broad continuum of knowledge and tools for mergers, acquisitions, carve-outs, joint ventures and alliances. How you will contribute The Executive Assistant is an internal role within the PEPI practice, reporting to the Operations Director. PEPI is a growing business targeting high growth in the next two to five years. The successful candidate will be a dedicated, people and solutions-oriented problem solver charged with end-to-end administrative initiatives. Our EAs are viewed as strategic partners who enable our teams to deliver gold standard work to our clients. In addition to providing administrative leadership for the PEPI practice, the EA will also be responsible for planning, coordinating, and executing special projects and events. The candidate should be motivated, resourceful, organized, poised, and able to operate independently with strong attention to detail. Responsibilities: Support designated Managing Directors in the following capacity: Manage and coordinate Managing Directors' calendars efficiently through Outlook. Handle travel arrangements from planning to booking flights, hotels, and ground transportation. Prepare and submit expense reports for Managing Directors using Concur, ensuring timely reconciliation of corporate credit card transactions. Work closely with the staff to keep the team well informed of upcoming commitments and responsibilities, following up as appropriate. Accurately record Managing Directors' hours in Agresso to support effective financial tracking and resource management. Prepare and submit conflict memos and request project codes to facilitate engagement tracking and compliance. Review and process vendor invoices to ensure timely and accurate payment to vendors. Assist with client invoice and allocation processes. Update Pipeline with current information as requested by Managing Directors or others on the respective team. Help plan, coordinate, and attend mid-year, year-end, and other internal or client-facing events as needed. Assist with department and operational activities/projects as needed and perform other work-related duties as assigned. Assist in the preparation of PPT decks and marketing materials for proposals; to include working across relationship management and marketing to obtain relevant materials. Support event planning along with travel 1-3 times per year Support recruitment function (as needed) including candidate interview scheduling and coordination. Qualifications: Minimum of 10 years' experience as an Executive Assistant or in Business Operations, preferably within consulting or professional services. Bachelor's Degree preferred in relevant field of study or equivalent experience (Degree in business-related field a plus). Highly proficient in computer and calendaring skills, including Microsoft Office Suite, Concur, & SharePoint. Strong interpersonal and relationship-building skills, with the ability to effectively support multiple executives with diverse working styles. Demonstrates strong written and verbal communication skills with a focus on clarity, thoroughness, follow-through, and confidentiality Able to work independently and as part of a team in a fast-paced environment Strong project management and time management skills with a track record of meeting deadlines and working efficiently under pressure Demonstrated flexibility and a proactive approach to acquiring new knowledge and tackling changing priorities Flexible to work additional hours as required. Your journey at A&M We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person's unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career. We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals. Benefits Summary Regular employees working 30 or more hours per week are also entitled to participate in Alvarez & Marsal Holdings' fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages at rates determined periodically as well as a 401(k) retirement savings plan. Provided the eligibility requirements are met, employees will also receive an annual discretionary contribution to their 401(k) retirement savings plan from Alvarez & Marsal. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type. Click here for more information regarding A&M's benefits programs. The salary range is $80,000 - $90,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance. Please ask your recruiter for details. #LI-CP1 Inclusive Diversity A&M's entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work-guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity-are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way. Equal Opportunity Employer It is Alvarez & Marsal's practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here. Unsolicited Resumes from Third-Party Recruiters Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.
$80k-90k yearly 1d ago

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Executive Assistant, Private Equity Performance Improvement (open to all locations)
Alvarez & Marsal 4.8
Houston, TX jobs
Executive Assistant, Private Equity Performance Improvement Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work-guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity-are why our people love working at A&M. The Team A&M's Private Equity Performance Improvement Services (PEPI) practice, with offices throughout the US, focuses on serving upper middle market and large cap private equity firms who have engaged A&M to help improve operating results at their portfolio companies. The companies we serve are upper middle market in the $50 million to over $1 billion plus range. We bring a structured and disciplined approach to create and capture value. We provide private equity buyers with a broad continuum of knowledge and tools for mergers, acquisitions, carve-outs, joint ventures and alliances. How you will contribute The Executive Assistant is an internal role within the PEPI practice, reporting to the Operations Director. PEPI is a growing business targeting high growth in the next two to five years. The successful candidate will be a dedicated, people and solutions-oriented problem solver charged with end-to-end administrative initiatives. Our EAs are viewed as strategic partners who enable our teams to deliver gold standard work to our clients. In addition to providing administrative leadership for the PEPI practice, the EA will also be responsible for planning, coordinating, and executing special projects and events. The candidate should be motivated, resourceful, organized, poised, and able to operate independently with strong attention to detail. Responsibilities: Support designated Managing Directors in the following capacity: Manage and coordinate Managing Directors' calendars efficiently through Outlook. Handle travel arrangements from planning to booking flights, hotels, and ground transportation. Prepare and submit expense reports for Managing Directors using Concur, ensuring timely reconciliation of corporate credit card transactions. Work closely with the staff to keep the team well informed of upcoming commitments and responsibilities, following up as appropriate. Accurately record Managing Directors' hours in Agresso to support effective financial tracking and resource management. Prepare and submit conflict memos and request project codes to facilitate engagement tracking and compliance. Review and process vendor invoices to ensure timely and accurate payment to vendors. Assist with client invoice and allocation processes. Update Pipeline with current information as requested by Managing Directors or others on the respective team. Help plan, coordinate, and attend mid-year, year-end, and other internal or client-facing events as needed. Assist with department and operational activities/projects as needed and perform other work-related duties as assigned. Assist in the preparation of PPT decks and marketing materials for proposals; to include working across relationship management and marketing to obtain relevant materials. Support event planning along with travel 1-3 times per year Support recruitment function (as needed) including candidate interview scheduling and coordination. Qualifications: Minimum of 10 years' experience as an Executive Assistant or in Business Operations, preferably within consulting or professional services. Bachelor's Degree preferred in relevant field of study or equivalent experience (Degree in business-related field a plus). Highly proficient in computer and calendaring skills, including Microsoft Office Suite, Concur, & SharePoint. Strong interpersonal and relationship-building skills, with the ability to effectively support multiple executives with diverse working styles. Demonstrates strong written and verbal communication skills with a focus on clarity, thoroughness, follow-through, and confidentiality Able to work independently and as part of a team in a fast-paced environment Strong project management and time management skills with a track record of meeting deadlines and working efficiently under pressure Demonstrated flexibility and a proactive approach to acquiring new knowledge and tackling changing priorities Flexible to work additional hours as required. Your journey at A&M We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person's unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career. We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals. Benefits Summary Regular employees working 30 or more hours per week are also entitled to participate in Alvarez & Marsal Holdings' fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages at rates determined periodically as well as a 401(k) retirement savings plan. Provided the eligibility requirements are met, employees will also receive an annual discretionary contribution to their 401(k) retirement savings plan from Alvarez & Marsal. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type. Click here for more information regarding A&M's benefits programs. The salary range is $80,000 - $90,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance. Please ask your recruiter for details. #LI-CP1 Inclusive Diversity A&M's entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work-guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity-are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way. Equal Opportunity Employer It is Alvarez & Marsal's practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here. Unsolicited Resumes from Third-Party Recruiters Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.
$80k-90k yearly 1d ago
Executive Assistant, Private Equity Performance Improvement (open to all locations)
Alvarez & Marsal 4.8
Los Angeles, CA jobs
Executive Assistant, Private Equity Performance Improvement Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work-guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity-are why our people love working at A&M. The Team A&M's Private Equity Performance Improvement Services (PEPI) practice, with offices throughout the US, focuses on serving upper middle market and large cap private equity firms who have engaged A&M to help improve operating results at their portfolio companies. The companies we serve are upper middle market in the $50 million to over $1 billion plus range. We bring a structured and disciplined approach to create and capture value. We provide private equity buyers with a broad continuum of knowledge and tools for mergers, acquisitions, carve-outs, joint ventures and alliances. How you will contribute The Executive Assistant is an internal role within the PEPI practice, reporting to the Operations Director. PEPI is a growing business targeting high growth in the next two to five years. The successful candidate will be a dedicated, people and solutions-oriented problem solver charged with end-to-end administrative initiatives. Our EAs are viewed as strategic partners who enable our teams to deliver gold standard work to our clients. In addition to providing administrative leadership for the PEPI practice, the EA will also be responsible for planning, coordinating, and executing special projects and events. The candidate should be motivated, resourceful, organized, poised, and able to operate independently with strong attention to detail. Responsibilities: Support designated Managing Directors in the following capacity: Manage and coordinate Managing Directors' calendars efficiently through Outlook. Handle travel arrangements from planning to booking flights, hotels, and ground transportation. Prepare and submit expense reports for Managing Directors using Concur, ensuring timely reconciliation of corporate credit card transactions. Work closely with the staff to keep the team well informed of upcoming commitments and responsibilities, following up as appropriate. Accurately record Managing Directors' hours in Agresso to support effective financial tracking and resource management. Prepare and submit conflict memos and request project codes to facilitate engagement tracking and compliance. Review and process vendor invoices to ensure timely and accurate payment to vendors. Assist with client invoice and allocation processes. Update Pipeline with current information as requested by Managing Directors or others on the respective team. Help plan, coordinate, and attend mid-year, year-end, and other internal or client-facing events as needed. Assist with department and operational activities/projects as needed and perform other work-related duties as assigned. Assist in the preparation of PPT decks and marketing materials for proposals; to include working across relationship management and marketing to obtain relevant materials. Support event planning along with travel 1-3 times per year Support recruitment function (as needed) including candidate interview scheduling and coordination. Qualifications: Minimum of 10 years' experience as an Executive Assistant or in Business Operations, preferably within consulting or professional services. Bachelor's Degree preferred in relevant field of study or equivalent experience (Degree in business-related field a plus). Highly proficient in computer and calendaring skills, including Microsoft Office Suite, Concur, & SharePoint. Strong interpersonal and relationship-building skills, with the ability to effectively support multiple executives with diverse working styles. Demonstrates strong written and verbal communication skills with a focus on clarity, thoroughness, follow-through, and confidentiality Able to work independently and as part of a team in a fast-paced environment Strong project management and time management skills with a track record of meeting deadlines and working efficiently under pressure Demonstrated flexibility and a proactive approach to acquiring new knowledge and tackling changing priorities Flexible to work additional hours as required. Your journey at A&M We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person's unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career. We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals. Benefits Summary Regular employees working 30 or more hours per week are also entitled to participate in Alvarez & Marsal Holdings' fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages at rates determined periodically as well as a 401(k) retirement savings plan. Provided the eligibility requirements are met, employees will also receive an annual discretionary contribution to their 401(k) retirement savings plan from Alvarez & Marsal. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type. Click here for more information regarding A&M's benefits programs. The salary range is $80,000 - $90,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance. Please ask your recruiter for details. #LI-CP1 Inclusive Diversity A&M's entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work-guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity-are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way. Equal Opportunity Employer It is Alvarez & Marsal's practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here. Unsolicited Resumes from Third-Party Recruiters Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.
$80k-90k yearly 1d ago
Junior Executive & Personal Assistant (Entry Level)
Trove Partners 3.5
New York, NY jobs
Job Title: Junior Executive & Personal Assistant (Entry Level) Company: Trove Partners Type: Full-Time (Flexible Hours) The Role We are looking for a highly organized, energetic, and discreet Personal Assistant to support the Founder of Trove Partners, a leading high-end Manhattan real estate brokerage. This is a unique "starter" position offering immense exposure to luxury real estate, high-net-worth networking, and business operations. You will act as the "glue" between the Founder's professional obligations and personal life, working alongside an existing Director of Operations. Key Responsibilities: Lifestyle & Household Management Logistics: Dry cleaning, and coordinate the movement of personal items between West Chelsea and Bellport residences, manage wardrobe/styling Staff Liaison: Act as the primary point of contact and scheduler for household staff, including the driver and housekeeper. Events & Social: Assist in planning dinner parties, fundraisers, and industry events. Manage personal reservations and maintain a thoughtful gifting calendar for clients and friends. Business & Administrative Support Scheduling: Master complex calendaring for professional and social engagements. Inbox Management: Organize emails, flag priorities, and handle correspondence with high discretion. Finance & Ops: Assist with personal bill paying, expenses, and travel logistics (flights/hotels). Team Support: Coordinate with the Director of Operations and Marketing team to ensure the Founder's days run smoothly. The Ideal Candidate NYC Based: Must live in Manhattan or Brooklyn and be comfortable commuting between West Chelsea (Home) and Midtown (Office). Flexible: Standard weekday hours apply, but candidates must be available for Sunday planning sessions and occasional evening events. Anticipatory: You don't just follow instructions; you predict needs before they arise. Discreet: You understand the importance of confidentiality regarding the Founder's clientele and private life. Tech-Savvy: Proficiency in Google Suite, modern communication apps, and basic financial organization. What We Offer Entry-Level Opportunity: Competitive starter salary with room to grow. Mentorship: Direct access to the Founder and a front-row seat to the NYC luxury real estate market. Dynamic Environment: No two days are the same-you will be "on the run" with the Founder, learning the ins and outs of the industry. To Apply: Please submit a resume and a brief cover letter explaining why you are the most organized person you know. Trove Partners is an equal opportunity employer committed to diversity and inclusion. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or veteran status. All employment decisions are based solely on qualifications, merit, and business needs. We provide reasonable accommodations and prohibit retaliation against any employee or applicant for exercising their rights.
$71k-112k yearly est. 1d ago
Executive Assistant
Arthur J Gallagher & Co 3.9
New York, NY jobs
Introduction At Gallagher Re, we bring clarity to complexity by helping clients around the world make confident, data-driven decisions in a rapidly evolving risk landscape. Here, you'll be part of a team that leverages world-class analytics and deep reinsurance expertise to deliver strategic advisory services and transactional excellence. Together, we transform advanced insights and market intelligence into strategies that protect businesses, drive performance, and shape the future of reinsurance. We're a community of decision makers, future shapers, and trusted experts working side by side to deliver meaningful impact through innovative thinking and practical solutions. At Gallagher Re, your curiosity is welcomed, your growth is championed, and your work truly matters. This is a place where you'll have the freedom to explore new ideas, take ownership of your career, and collaborate with people who are as driven and inquisitive as you are. Overview We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive administrative support to members of our North American Executive Team. This high-level role requires exceptional multitasking abilities, outstanding communication skills, and meticulous attention to detail. As the Executive Assistant, you will play a critical role in ensuring seamless operations, effective communication, and strategic support for the executive leadership team. How you'll make an impact Primary Liaison: Serve as the main point of contact for internal stakeholders on behalf of the certain members of the Executive team Calendar & Meeting Management: Manage complex calendars for multiple executives, schedule appointments, and coordinate meetings, ensuring all necessary materials and resources are prepared in advance. Document Preparation: Draft, edit, and proofread correspondence, reports, presentations, and other documents with a high level of accuracy and professionalism. Research & Data Support: Conduct research and compile data to assist the executive team in making informed decisions and strategic recommendations. Travel Coordination: Organize travel arrangements, including flights, accommodations, and transportation, for the executives and other team members as needed. Leadership Meeting Support: Prepare and coordinate weekly leadership and board meetings, including agenda creation, document distribution, and recording meeting minutes. Confidential Records Management: Maintain and organize confidential files and records, ensuring proper documentation and security. Contract Administration: Facilitate the approval, signing, and distribution of agreements and contracts on behalf of the COO. Process Optimization: Collaborate with other executive assistants and team members to streamline workflows and enhance organizational efficiency. Communication Management: Handle incoming calls, emails, and correspondence, prioritizing and responding promptly and effectively on behalf of the executives. Special Projects: Support the executives with high-priority initiatives and special projects, demonstrating adaptability and a solutions-oriented mindset. Event Planning: Assist in obtaining necessary approval and planning of leadership events, in addition to operational secondments to / from our center of excellence. About You Experience: Proven experience as an executive assistant or in a similar administrative role, preferably supporting multiple C-level executives in a large organization. Organizational Excellence: Exceptional time management and organizational skills, with the ability to prioritize tasks and meet deadlines in a high-pressure environment. Communication Skills: Outstanding written and verbal communication abilities, with meticulous attention to detail. Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to quickly learn other relevant software, including travel and expense platforms. Discretion & Professionalism: Demonstrated ability to handle sensitive and confidential information with the utmost professionalism. Interpersonal Skills: Strong relationship-building skills, with the ability to engage effectively with stakeholders at all levels. Proactive Problem-Solving: Resourceful and forward-thinking, with the ability to anticipate needs, take initiative, and deliver results. Critical Thinking: Strong analytical and problem-solving skills, with the ability to make sound decisions under pressure. #LI-KF1 Compensation and benefits We offer a competitive and comprehensive compensation package. The base salary range represents the anticipated low end and high end of the range for this position. The actual compensation will be influenced by a wide range of factors including, but not limited to previous experience, education, pay market/geography, complexity or scope, specialized skill set, lines of business/practice area, supply/demand, and scheduled hours. On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits. Below are the minimum core benefits you'll get, depending on your job level these benefits may improve: Medical/dental/vision plans, which start from day one! Life and accident insurance 401(K) and Roth options Tax-advantaged accounts (HSA, FSA) Educational expense reimbursement Paid parental leave Other benefits include: Digital mental health services (Talkspace) Flexible work hours (availability varies by office and job function) Training programs Gallagher Thrive program - elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing Charitable matching gift program And more... The benefits summary above applies to fulltime positions. If you are not applying for a fulltime position, details about benefits will be provided during the selection process. We value inclusion and diversity Click Here to review our U.S. Eligibility Requirements Inclusion and diversity (I&D) is a core part of our business, and it's embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work. Gallagher embraces our employees' diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest. Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as "protected characteristics") by applicable federal, state, or local laws. Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.
$55k-83k yearly est. 1d ago
Executive Assistant to President - Foundation
Career Group 4.4
New York, NY jobs
A prestigious foundation is looking for an Executive Assistant to support their President. This is a wonderful opportunity for a sharp, hard-working, and organized candidate who can act as a true right hand for the executive and their team. Compensation commensurate with experience $120-140k range (including base/bonus) + fully paid benefits, unlimited PTO, 401k match The office is in Midtown West, NYC and the organization operates on a hybrid schedule, in office 4 days/week - one day work from home. Hours: 9a-6p - flexible as needed during busy times and 24/7 mentality Flexible to work onsite at events in the evenings a few times/year Key Responsibilities: Manage the President's calendar in addition to attention to the team's calendar, scheduling appointments and meetings, and coordinating travel arrangements. Liaise with the Board, grantees, partners and other stakeholders to ensure smooth communication and collaboration. Manage and track correspondence. Coordinate and manage logistics for Foundation events, including venue, catering, and guest list management. Support the team in project management, including tracking progress and ensuring timely completion of tasks. Manage expenses and liaise with the Finance team to ensure timely tracking of expenses. Liaise with IT support, when needed, to help troubleshoot. Provide general support to the Foundation team as needed. Personal assistant tasks including contract management, medical payments, insurance coordination, trip planning, and expense payment. Requirements: Bachelor's degree required. 3+ years of experience supporting a senior executive. Requires a high degree of foresight and attention to detail - able to juggle a constantly evolving schedule, flag conflicts before they arise, and ensure the executive's time is used effectively. Strong communication skills, both written and verbal. Ability to work independently and take initiative in addition to working well with a team. Ability to multitask and prioritize tasks effectively.Resourceful, able to find a way to make things happen. Tech savvy with an eye toward continuously improving processes and efficiency. Highly proficient in Office 365 and other relevant software. Familiarity with database management is a plus. Familiarity with event management and planning. Discretion and professionalism when handling confidential information. Experience managing domestic and international travel. Experience in family offices, non-profits, and foundations is a plus. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early
$120k-140k yearly 5d ago
Executive Assistant to the CEO
A.Team 4.4
New York, NY jobs
Ready to be the right hand to a CEO who's building the future of work? This isn't your typical EA role. You'll be managing complex calendars and travel one minute, then diving into competitive research or coordinating a half-million-dollar company offsite the next. We're looking for someone who can seamlessly shift between executive support, strategic project management, and personal assistance-all while keeping our fast-paced startup running smoothly. Anticipated salary band: $115,000 USD - $140,000 USD, commensurate with experience. Responsibilities What You'll Do Keep the Trains Running (40%) Manage the CEO's calendar like a game of 3D chess-balancing investor meetings, customer calls, internal strategy sessions, and the occasional "wait, when do I eat?" Coordinate complex travel across time zones (enterprise sales waits for no one) Prepare briefing materials for meetings so the CEO walks in ready, not reading slides for the first time Handle expense reports, correspondence, and all the administrative tasks that executives hate but need done perfectly Be the Information Hub (30%) Track key company initiatives and make sure nothing falls through the cracks Coordinate with Product, Marketing, and Sales leadership on executive-level needs Manage board meeting logistics and materials (you'll learn what investors actually care about) Keep tabs on critical customer relationships and sales opportunities Be the person who knows where everything is and who's responsible for what Project Management & Special Projects (20%) Own ad-hoc strategic projects that don't fit neatly into any department Research industry trends, competitors, or potential partners when needed Help prepare presentations, memos, and documents for high-stakes situations Coordinate company events, offsites, and all-hands meetings Whatever needs doing that doesn't have an obvious owner (this happens more than you'd think) Be the Gatekeeper (10%) Manage inbound requests and prioritize what actually needs the CEO's attention Build relationships with key external stakeholders (investors, customers, partners) Screen opportunities and surface the ones worth pursuing Protect the CEO's time like it's your own (because effectively, it is) What We're Looking For Must-Haves: 3-5 years of executive support experience, ideally supporting a C-suite executive at a tech company or high-growth startup Scary-good organizational skills - you can juggle 17 things without dropping one Impeccable judgment - you know what's urgent, what's important, and what can wait Proactive problem-solving - you fix issues before they become fires Discretion and professionalism - you'll see and hear things that stay confidential Strong written and verbal communication - you can draft emails that sound like they came from the CEO Tech-savvy - comfortable with Google Workspace, Slack, project management tools, and picking up new software quickly New York-based and ready for in-office work - this role requires physical presence Nice-to-Haves: Experience at a B2B SaaS or AI company (you'll get up to speed faster) Exposure to board meetings, investor relations, or fundraising Project management experience or certification Executive MBA aspirations (this role is basically an accelerated business education) Personality Fit: You're ridiculously detail-oriented but don't get lost in the weeds You anticipate needs before being asked You're calm under pressure - startup chaos doesn't faze you You're intellectually curious - you want to understand the business, not just manage schedules You have a sense of humor - we work hard but don't take ourselves too seriously You're ambitious - this is a stepping stone to bigger things, and we're here for it *************: A supportive team that has your back: you'll be working with empathetic, entrepreneurial co-workers who are all deeply motivated by our mission to change the future of work. Extensive resources and tools to help you succeed and achieve your own personal goals. Work from anywhere: yes, seriously! Just don't forget to send us a postcard (just kidding, that's not mandatory.) Unlimited time off: take the time you need to relax and recover so that you can bring your A game every day At A.Team, we are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.
$115k-140k yearly 1d ago
Executive Assistant
Appleone 4.3
Los Angeles, CA jobs
Job Title: Executive Assistant Key Responsibilities: • Track and monitor budget vs. actuals for agency clients, ensuring that account managers close their books in a timely fashion and outside reporting is obtained by outside parties. • Prepare budget vs. actuals reports monthly for certain clients using Microsoft Excel. • Receive and assess incoming mail, forward incoming mail (as needed) to responsible parties. • Assist the tax partners with managing client notices, ensuring timely responses are provided. • Help draft notice responses and coordinate partner/client signatures whenever needed. At times this requires phone communication with state agencies. • Manage biweekly and monthly agency calls & ensure last minute meeting requests are handled. • Schedule, send reminders, and ensure partner has what they need for calls with clients. • On occasion, attend client calls and follow up on action items. • Provide proactive email reminders for key projects, deadlines, and action items related to tax filings, client business management open tasks, and other related tasks. • Support with special projects such as: Draft lease agreements, Review Foreign Credit Card Statements, Summarize inspection agreements, draft onboarding materials for clients, research tax matters, obtain EIN's/Tax IDs for clients, etc. • Act as the primary point of contact for both tax partners, handling scheduling, correspondence, and follow-up tasks and act as a gate keeper (try to resolve other people's questions before it makes it to the partner). Skills & Competencies: • Strong organizational skills and attention to detail. • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and experience with financial software or budgeting tools. • Excellent communication skills, both written and verbal. • Ability to multitask and manage shifting priorities in a fast-paced environment. • Strong problem-solving abilities and a proactive approach to identifying and addressing potential issues. • Knowledge of basic tax or accounting principles is a plus! Personal Attributes: • Self-starter with the ability to work independently while also being a team player. • Discreet and trustworthy with sensitive and confidential information. • Ability to handle high-pressure situations and deadlines with professionalism. • Adaptability and a willingness to learn and take on new responsibilities. Experience: • 3-4 years of administrative support experience, preferably in a tax or accounting firm • Prior experience working with high level executives where priorities are always shifting. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
$51k-79k yearly est. 1d ago
Executive Assistant to VP, Global Economy & Development
Brookings Institution 4.6
Washington, DC jobs
A leading think tank in Washington, DC is seeking an Assistant to the Vice President for the Global Economy and Development program. This role includes administrative coordination, scheduling, and conducting research to support economic policies. Candidates should have at least a bachelor's degree and two years of relevant experience. Skills in research, communication, and proficiency in Excel are essential. The position offers hybrid work options and promotes a diverse, inclusive work environment. #J-18808-Ljbffr
$53k-66k yearly est. 3d ago
Executive Assistant
Appleone 4.3
Los Angeles, CA jobs
Executive Assistant with experience supporting an executive from a restaurant or hospitality industries. Schedule: Monday-Friday | 9:00 AM-5:00 PM Compensation: $60,000-$75,000 (DOE) We are seeking a highly professional and experienced Executive Assistant to provide direct support to our CEO and senior leadership team. This dynamic role is ideal for a proactive, detail-oriented professional who excels in fast-paced environments and brings a hospitality-driven mindset to executive support. You will serve as a trusted partner to leadership and represent the company with discretion, polish, and confidence-interacting regularly with internal teams, VIP guests, and high-profile clientele. Key Responsibilities Manage and maintain executive calendars, scheduling meetings and priorities Coordinate travel arrangements and prepare expense reports Answer and screen phone calls; manage incoming inquiries professionally Take meeting notes and track follow-ups and action items Handle general administrative duties, including filing, scanning, and office organization Prioritize and respond to emails and communications with minimal direction Coordinate events and serve as a liaison for executives and celebrity or VIP guests Deliver exceptional customer service as a primary point of contact Qualifications 3-7+ years of Executive Assistant experience Strong organizational, time-management, and multitasking skills Ability to thrive in a fast-paced, high-expectation environment Exceptional customer service skills; experience supporting VIP or high-profile individuals Comfort with numbers, reporting, and basic analytics Valid driver's license and ability to commute between locations as needed College degree preferred, or equivalent professional experience Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
$60k-75k yearly 1d ago
Personal Assistant to Chief Executive Officer
Career Group 4.4
New York, NY jobs
Household Manager/Personal Assistant to Family and CEO A high-net-worth family and CEO/Founder of a Tech Company is hiring for an eager, organized and proactive Household Manager/Personal Assistant. Salary range commensurate with experience $110-150k base range + $500 monthly stipend towards health benefits, PTO, and discretionary bonus Location: Tribeca, NYC - hybrid role working remotely, running errands around NYC or with the principal onsite as needed - flexibility is key. Hours: no set hours, but 24/7 mentality is needed. Qualifications: 2+ years of PA/House Management experience - must have experience working around and with children and enjoy this! NYC savvy You are a GSuite and organizational ninja when it comes to extremely detailed and complex scheduling. Utilize GSuite to create and organize systems, lists, basic accounting, budgeting, birthday planning, gift tracking, order tracking, task tracking, etc. You care about tech and data security. You are a Zoom, Google Meet, conference set-up guru. Strong communication skills Experience using Asana or another project management software or tools to create timelines or plan much bigger projects You can keep up with very high functioning, fast workers. You probably buy your Christmas presents in August. Friends ask you to organize their closets or their finances. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
$110k-150k yearly 4d ago
Executive Personal Assistant
Career Group 4.4
New York, NY jobs
EA / PA - Boutique Investment Firm A New York-based boutique investment firm is seeking a sharp, dynamic, and down-to-earth Executive/Personal Assistant to support their small team. This is a high-touch, confidential role ideal for someone eager, adaptable, and fluid in their workflow. $110,000-$120,000 base DOE + discretionary bonus + full benefits New York, NY | Full-time in-office (Midtown East), Typical hours: 9am-6pm Responsibilities include (but not limited to) • Provide high-level administrative support to the principals • Manage complex, multi-time zone calendars; prioritize meetings and proactively resolve scheduling conflicts • Coordinate domestic and international business and personal travel, including itineraries, logistics, and last-minute changes • Prepare, submit, and track expense reports; assist with light bookkeeping and invoice coordination as needed • Serve as a central point of contact for banking, legal, accounting, and advisory firms contacts • Assist with document preparation, execution, and tracking, including signatures, records, and confidential materials • Support ad hoc projects and general office operations, ensuring the family office runs efficiently and seamlessly • Liaise with household staff and vendors (e.g., chefs, nannies, domestic teams) • Manage dining reservations, gifting, and lifestyle logistics • Ensure travel and day-to-day needs run seamlessly Ideal Candidate • 3-5+ years of EA/PA experience, ideally within a family office, finance, or professional services environment • Exceptionally organized, discreet, and service-oriented • Comfortable supporting high-net-worth principals • Flexible, proactive, and able to anticipate evolving preferences • Polished, emotionally intelligent, and calm under pressure • Tech-savvy and confident managing multiple priorities You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
$110k-120k yearly 5d ago
Executive Assistant to CEO
Mack & Associates, Ltd. 4.0
Milwaukee, WI jobs
A dynamic manufacturing company in Milwaukee, WI, is on the lookout for an experienced Executive Assistant to support the CEO and CFO. This isn't just an ordinary assistant role-it's your chance to be at the heart of the action, offering comprehensive administrative support while skillfully managing a variety of business needs that demand confidentiality and a sharp eye for detail. In this role, you will anticipate the needs of the CEO and CFO, juggling complex schedules, coordinating critical meetings, and keeping everything on track. Your proactive approach will be key to adapting to the fast-paced demands of this role. More than just support, you'll become a valued partner to the executive team, gaining insights into the business that few others have. The organization offers a competitive salary ranging from $100,000 to $125,000 based on experience, ensuring you are well-compensated for your expertise. Responsibilities of the Executive Assistant to CEO: Keep the schedules of the top executives running like clockwork. Coordinate meetings, set appointments, and manage travel plans with precision and creativity Serve as the primary point of contact for the CEO and CFO, fielding calls, emails, and messages. Deliver timely responses and ensure nothing slips through the cracks Handle sensitive and confidential information with the utmost discretion. You're the person the executives trust with the company's most important secrets Draft, proofread, and format crucial documents, reports, presentations, and correspondence with an eye for detail. Your work will make the executive team shine Arrange complex domestic and international travel, taking care of every detail-from flights and accommodations to ground transportation-so the executives can focus on their work Prepare and submit expense reports, ensuring every detail is accurate and in line with company policies. Your precision will help keep the finances in order Assist in coordinating projects and presentations, ensuring smooth company updates and meetings. Organize off-site meetings and corporate events with flair, collaborating with multiple teams to create memorable experiences Demonstrate flexibility and resourcefulness to address unexpected issues and adapt to changing priorities. You're the glue that keeps the executive office running smoothly, no matter what challenges arise Requirements of the Executive Assistant to CEO: Bachelor's degree or equivalent experience 10+ years of experience in supporting C-level executives Strong experience with Google Workspace applications Previous support experience in a global organization, demonstrating an understanding of global business practices is preferred Previous experience interacting with a private equity company is preferred Proven ability to handle sensitive information with strict confidentiality, especially relating to high-level company data or information Excellent organizational skills with a focus on detail, combined with advanced written and verbal communication abilities, particularly when interacting with senior executives Ability to prioritize tasks, manage complex projects, and take independent action in a fast-paced environment with minimal guidance P- 18
$100k-125k yearly 4d ago
Executive Personal Assistant
Atlas Search 4.1
Greenwich, CT jobs
Our client is a reputable Investment Firm located in Greenwich. They are looking for an EA/PA to support one of their senior executives. This role sits on-site in the office Monday-Friday. Principal Responsibilities: · Maintain complex executive's calendars by scheduling, coordinating, and updating meetings · Coordinate travel arrangements including domestic and international airfare (both commercial and private), ground transportation, hotel accommodations, and dining reservations · Answer phone calls, record messages, and transfer calls as needed · Book personal appointments and travel as needed · Update and maintain Excel spreadsheets · Ad hoc projects Requirements: · A completed Bachelor's degree · 5+ years of EA/PA experience, supporting high profile executives · Must have experience supporting a UHNWI · A plus if coming from a high end hospitality/service brand The annual base salary range is $120,000 to $150,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.
$120k-150k yearly 5d ago
Executive Assistant to Chief Executive Officer
Frontline Source Group-Nationwide Staffing & Executive Search 3.8
Houston, TX jobs
Executive Assistant Join a high-performing as the Executive Assistant becoming the trusted right hand to the CEO and an anchor to office operations. This is a full-time, direct hire, hybrid role based in Houston, TX with a meaningful opportunity to support executive leadership and contribute to operational excellence. Company Profile Values-based consulting firm specializing in professional development, leadership strategy, and organizational excellence High-impact services to top-tier law, finance, and private equity firms across the nation. Executive Assistant Role As the Executive Assistant, you will directly support the CEO and act as a central administrative resource across the team. This highly visible role requires exceptional organizational skills, discretion, and proactive problem-solving to manage executive scheduling, meeting preparation, logistics, and internal operations. Manage complex executive calendars, appointments, and meeting logistics Prepare the CEO for meetings and events by compiling reports, documents, and key insights Track CEOs priorities and ensure timely execution of follow-up tasks Coordinate domestic travel for the CEO and support team travel needs as required Maintain and update CRM systems, contact databases, and document archives Take detailed notes, transcribe meeting summaries, and manage task assignments Support client-facing events and assist with presentation materials Manage general office operations including vendor liaison, supply orders, and equipment tracking Oversee team expense reports and facilitate standard operating procedures for efficiency Create and edit reports, internal documents, and PowerPoint presentations Assist with civic, leadership, and professional commitments on behalf of the CEO Take initiative on special projects and ad hoc tasks in a dynamic environment Executive Assistant Background Profile: Bachelor degree required Minimum of 5 years experience supporting C-suite executives in a fast-paced, high-expectation environment Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); will be tested Knowledge of LinkedIn, QuickBooks, and HubSpot is a plus Highly organized with strong attention to detail, time management, and multitasking abilities Strong written and verbal communication skills; must pass grammar and communication assessment Discreet and professional, with a high degree of integrity and confidentiality Tech-savvy with a willingness to learn new tools and systems Positive, team-oriented attitude with strong interpersonal and relationship-building skills Comfortable in a small office environment with hybrid flexibility Must be authorized to work in the U.S. and pass a background check Features and Benefits of Client Competitive salary with annual bonus potential 20 days of PTO annually (vacation and sick leave) Simple IRA retirement plan with 2% company match Monthly healthcare stipend Hybrid work schedule with in-office presence in central Houston Collaborative team environment that values transparency, growth, and trust High-touch role with direct access to executive leadership and the ability to make a real impact Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas. Disclaimer: Sensitive and personal data will not be requested until a job offer is made and accepted. If you ever doubt the validity of
$59k-103k yearly est. 5d ago
Executive Assistant to Chief Operations Officer
Summit Staffing Partners 3.8
New York, NY jobs
Executive Assistant to the Chief Operating Officer Full-Time / Permanent Role - Midtown Manhattan, NYC HQ Our client, a fast-growing private equity and brand management firm based in Midtown Manhattan, is seeking a sharp, poised, and highly capable Executive Assistant to support their Chief Operating Officer. This full-time, on-site role offers the opportunity to work directly with a key member of the C-suite in a dynamic, fast-paced, and high-performance environment. This role is ideal for a detail-oriented, resourceful professional with a proven track record of supporting senior executives. You'll serve as a strategic partner to the COO, managing critical priorities, ensuring operational efficiency, and maintaining strong communication across the organization. Core Responsibilities Provide high-level administrative and operational support to the COO, including complex calendar management, scheduling, and prioritization Act as a liaison between the COO and internal/external stakeholders, handling all communications with professionalism and discretion Draft, edit, and manage executive-level correspondence, reports, and internal communications Track cross-functional projects, key deliverables, and action items to ensure seamless execution Coordinate domestic and international travel arrangements and detailed itineraries Process expense reports and handle time-sensitive administrative requests Qualifications Hands on experience supporting a C-suite executive in a fast-paced environment Exceptional communication skills (written and verbal) with executive presence and professionalism Strong organizational abilities with the capacity to manage multiple priorities High degree of discretion and sound judgment when handling confidential matters Tech-savvy and proficient in Microsoft Office and other business platforms Calm under pressure, proactive, and solutions-focused What's Offered: Annual bonus Equity participation 401K with employer match Comprehensive medical, dental, and vision insurance (starting Day 1) Generous PTO and paid holidays Exceptional team culture with long-term growth opportunit
$71k-103k yearly est. 3d ago
Executive Assistant to Chief Executive Officer
Summit Staffing Partners 3.8
New York, NY jobs
Executive Assistant to the CEO Midtown Manhattan, NYC Full Time, Permanent Position Our client is a premier NYC based brand management firm focused on acquiring, building, and growing globally recognized consumer brands across fashion, home, sports, lifestyle, and entertainment. The company partners with leading retailers, operators, and e-commerce platforms to elevate brand performance through strategic collaboration, creative marketing, and digital innovation. This is a full-time, permanent Executive Assistant role offering competitive base salary, annual bonus, equity participation, and excellent benefits. The firm is known for its fast-paced, collaborative culture and its commitment to innovation, entrepreneurial thinking, and long-term career growth. This is an outstanding opportunity to join one of the most exciting and forward-thinking brand management firms in the industry during a major period of expansion. Core Responsibilities: Act as the right hand to the CEO, managing an extremely active calendar, coordinating complex scheduling across global time zones, and prioritizing competing demands Serve as primary point of contact and liaison for internal and external stakeholders, exercising sound judgment and diplomacy Coordinate board meetings, investor relations events, and key internal leadership gatherings, including preparation of agendas, briefing materials, and follow-up documentation Manage highly confidential and sensitive information related to business strategy, brand acquisitions, and key partnerships Handle travel arrangements, both domestic and international, providing on-call support as needed Proactively monitor deadlines, commitments, and deliverables to ensure the executive is prepared and supported at all times Draft high-level correspondence, memos, and reports with a sharp eye for tone, accuracy, and clarity Support ad hoc projects involving strategic initiatives, special events, and brand-related campaigns, often liaising with top-tier partners and executives Qualifications: Strong, hands-on experience supporting a CEO, COO, Chairman, Founder, or other C-suite executive in a demanding, fast-paced corporate environment Background in private equity, brand management, retail, fashion, or consumer goods is a significant plus, but not required Strong discretion and professionalism in handling sensitive and high-stakes information Highly polished communication skills, written and verbal, with the ability to interface confidently with investors, board members, and brand partners Masterful calendar, time, and task management skills, with a “no task too small” mentality and proven ability to stay calm under pressure Proficiency with Microsoft Office, Google Suite, and executive-level travel platforms; experience with CRM tools and document management systems is a plus What's Offered: Annual bonus Equity participation 401K with employer match Comprehensive medical, dental, and vision insurance (starting Day 1 of employment) Generous PTO and paid holidays Exceptional team culture with long-term growth opportunity
$71k-103k yearly est. 3d ago
Executive Assistant
Acro Service Corp 4.8
Chattanooga, TN jobs
This position is responsible for providing a wide range of administrative and general support services. .
$39k-54k yearly est. 3d ago
Executive Assistant
Acro Service Corp 4.8
Phoenix, AZ jobs
The Executive Assistant provides high-level administrative support to the Software Chief Technology Officer (CTO), and the Vice President (VP) of Home Solutions North America & Customer satisfaction & Quality. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and priorities across multiple time zones. The Executive Assistant acts as a trusted partner, ensuring seamless operations and communication within the leadership team and across the organization. ________________________________________ Key Responsibilities • Calendar & Scheduling Management o Coordinate and manage complex calendars for multiple executives, including prioritizing meetings and resolving conflicts. o Organize internal and external meetings, video conferences, and travel schedules. • Travel Coordination o Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries. o Prepare travel expense reports and ensure compliance with company policies. • Communication & Correspondence o Serve as the primary point of contact for executives, screening and prioritizing emails, calls, and requests. o Draft, edit, and proofread correspondence, presentations, and reports. • Meeting Preparation & Support o Prepare agendas, briefing materials, and presentations for leadership meetings. o Record and distribute meeting minutes and follow up on action items. • Project & Administrative Support o Assist with special projects, research, and data analysis as requested by executives. o Maintain confidential files and records with the highest level of discretion. • Cross-functional Coordination o Liaise with internal teams and external stakeholders to ensure smooth communication and execution of initiatives. o Support organizational events, leadership offsites, and strategic workshops. ________________________________________ Qualifications & Skills • Education: Bachelor's degree or equivalent experience. • Experience: Minimum 5+ years supporting senior executives in a global organization. • Skills: o Strong organizational and time-management skills. o Excellent written and verbal communication. o Proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint, etc.). o Ability to handle sensitive information with discretion. o High level of adaptability and problem-solving skills. ________________________________________ Key Competencies • Professionalism and confidentiality. • Ability to work independently and manage multiple priorities. • Strong interpersonal skills and cultural awareness. • Proactive and resourceful in anticipating needs.
$40k-56k yearly est. 2d ago
Legal Executive Assistant- ONSITE
Ascendo 4.3
Miami, FL jobs
The Legal Executive Assistant- Personal Injury (PI) is responsible for supporting and enhancing the operational effectiveness of the firm's Personal Injury department across multiple states. This role provides organizational leadership, training development, workflow oversight, and system management to ensure consistency, efficiency, and compliance in PI case handling. You will work closely with attorneys, case managers, HR, and leadership to support staff, manage metrics, and optimize Litify and related systems. Key Responsibilities Departmental Organization & Strategy Support Personal Injury departmental organization by defining and documenting roles and responsibilities. Assist in creating and maintaining individualized PI matter plans for out-of-state offices. Support the creation and structuring of PI matter teams across all states. Assist PI attorneys in all states with complex and escalated operational or case-related tasks. Training, Manuals & Standardization Create and maintain PI position manuals for case openers, case managers, and related roles. Develop PI tutorial and training videos to support onboarding and ongoing staff education. Provide out-of-state training for case managers and case openers to ensure consistent practices. Provide general guidance and operational support to both onshore and offshore case management teams. Case Management Oversight & Metrics Assist in overseeing case opener and case manager metrics for Florida operations. Conduct welcome calls and follow up on overdue tasks as needed. Monitor and follow up on overdue tasks for Texas and other out-of-state matters. Assist with identifying workflow gaps and recommending process improvements. Systems & Technology (Litify & Related Platforms) Manage Litify PI templates for all states, including creation, editing, updating, and optimization. Provide feedback and recommendations on Litify PI intakes, matters, reports, SOPs, and dashboards. Ensure consistency in system usage and adherence to firm-wide PI standards. Staffing, Communication & Coordination Schedule and coordinate all Case Management meetings. Notify HR, attorneys, and leadership of any known or emerging staff issues. Ensure new PI hires located in Florida are properly onboarded and set up, including: Litify access Nelvin access HR systems Phone and communication tools Qualifications Required 4 or more years of experience in law firm administration, PI operations, or legal case management. Strong understanding of Personal Injury workflows and multi-state case handling. Experience working with legal case management systems (Litify preferred). Excellent organizational, communication, and follow-up skills. Ability to manage multiple priorities and support teams across different jurisdictions. Preferred Prior experience in training development or instructional design. Experience working with offshore legal support teams. Familiarity with legal metrics, reporting, and performance dashboards. Skills & Competencies Strong leadership and cross-functional collaboration skills Process improvement and documentation expertise High attention to detail and consistency Technical proficiency in legal systems and reporting tools Professional judgment and discretion when handling staff and operational issues Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law. Contact information Jessica Prado
$40k-54k yearly est. 1d ago