Legal Assistant jobs at Ballard Spahr

Legal Assistant - Real Estate - Onsite in Minneapolis, MN Are you an organized and detail-focused Legal Assistant with experience supporting attorneys and paralegals in a busy transactional practice? THE RIGHT STAFF is excited to partner with a well-regarded Minneapolis law firm seeking a Legal Assistant to support their Real Estate Department. This role is perfect for someone who enjoys variety in their day, thrives in a fast-moving environment, and takes pride in helping attorneys keep complex matters running smoothly. If you're proactive, resourceful, and enjoy working with a collaborative team on high-volume real estate and corporate transactions, this could be an excellent next step in your legal career. Essential Job Duties: • Draft, edit, and prepare organizational documents and related materials for real estate and transactional matters. • Assist in preparing and updating closing checklists; support attorneys and paralegals in all stages of deal closings. • Serve as a point of contact between attorneys and clients; coordinate communication and document exchange. • Track progress of ongoing client matters; provide regular updates to the team on status and required next steps. • Manage post-closing tasks, including assembling closing binders and finalizing documentation. • Calendar key closing dates, deadlines, and critical transaction timelines. • Maintain accurate electronic client files, ensuring current organizational and transactional documents are uploaded. • Monitor attorney inboxes, process electronic filing of client records, and open new matter files. • Assist with billing tasks, including processing invoices and reimbursement requests. • Form business entities and request certificates and tax identification numbers from state agencies and the IRS. Minimum Requirements: • 1+ years of corporate or transactional legal assistant experience in a law firm environment. • Interest in or exposure to real estate or corporate law. • Previous experience providing administrative support in a legal setting. • Familiarity with legal software systems such as iManage and InTapp. • Strong computer and communication skills; proficiency in Microsoft Office required. • Excellent grammar, proofreading abilities, and strong attention to detail. • Highly organized with the ability to manage multiple priorities, shifting tasks, and frequent interruptions. • Professional communication skills with the ability to work effectively with attorneys, clients, and staff. • Ability to work additional hours as required to meet transactional deadlines. Position Benefits, Pay, and Schedule: • Direct-hire opportunity with competitive salary and full benefits, including medical, paid parental leave, disability and life insurance, 401(k), paid time off, and additional voluntary benefits. • Full-time onsite/hybrid position in downtown Minneapolis with a supportive and team-oriented environment. • Compensation ranges from $48,000 to $91,000 annually, depending on experience and level of expertise. • Standard work hours are Monday-Friday, 8:00 AM to 5:00 PM. TO APPLY: Please upload your resume along with your contact information and a brief cover letter. Only candidates selected for interviews will be contacted. To view additional opportunities or apply directly, visit: www.therightstaff.com/searchjobsnow THE RIGHT STAFF is dedicated to helping you achieve your career goals. Whether you're seeking a long-term fit or looking to grow your experience, we're here to support your professional journey. THE RIGHT STAFF is an Equal Opportunity Employer.

Are you a detail-driven administrative professional who thrives in a fast-paced legal environment? Do you excel at managing documents, invoices, and supporting a high-performing team with accuracy and independence? Scion Staffing has been engaged to conduct a search for a Legal Assistant for our client, a respected public agency in San Diego. This position is a full-time onsite temporary role based in San Diego, CA. POSITION OVERVIEW: The Legal Assistant will provide high-level administrative, document, and invoice coordination to ensure smooth and efficient departmental operations. This role plays a key part in maintaining efficient office operations during a period of heavy workload. The ideal professional is reliable, detail-oriented, and able to work independently with strong organizational abilities. PERKS: Professional experience within a respected public-sector legal department. All necessary equipment provided by the client. Consistent daytime schedule. Opportunity for assignment extension based on workload and performance. RESPONSIBILITIES: Manage invoices, document processing, and general office coordination tasks. Maintain accuracy and consistency in legal administrative workflows. Communicate professionally with internal staff and external stakeholders. Utilize SAP software when applicable to support department functions. Execute tasks independently with strong attention to detail and time management. QUALIFICATIONS: Prior experience supporting legal or administrative operations. Strong attention to detail, reliability, and organizational skills. Ability to multitask and prioritize in a fast-paced environment. Experience handling invoices or financial administrative tasks. Proficiency with office technology; SAP experience is a plus. COMPENSATION AND BENEFITS: This is a temporary position offering a competitive hourly rate of $33/hr. Benefits are available for eligible Scion Staffing temporary employees, which may include health, vision, and dental in accordance with assignment length. ABOUT OUR SEARCH FIRM: Scion Staffing is a national award-winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing. We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm can also be found online. Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.

Connell Foley LLP is seeking an experienced Litigation Legal Assistant to join our Hackensack office. Qualified candidates should have at least 3 years of experience in a law firm or legal environment and should demonstrate knowledge in legal practices and procedures. The ideal candidate will be expected to perform the following job functions: Administrative support duties including answering telephones, scheduling meetings and coordinating calendars for future events and deadlines, attending to all correspondence, documents, e-mails, pleadings, discovery and other related materials; Maintain both centralized office files in digital and where appropriate paper formats; File documents with courts and track and manage deadlines; Review correspondence and proof-read documents for grammar, punctuation, exhibits and enclosures; Extensive knowledge of word processing and other computer programs to produce the attorneys work product, entering data, etc.; Preparation and execution of documents, correspondence, cover sheets and reports and distribution of such documents; Attend to communication with courts, clients, counsel, and other third-parties; Coordinates monthly billing, closes out files and maintains tracking system for same Performs such other duties as may be assigned by responsible attorneys and administrative personnel. The ideal candidate should have the following qualifications: Satisfactory academic credentials or work equivalent; Ability to work well under pressure and meet tight deadlines; Ability to work well independently as well as effectively within a team; Excellent interpersonal skills and a positive attitude; Strong attention to detail Ability to multi-task and problem solve; Ability to manage confidential information and sensitive situations with tact and discretion. Connell Foley LLP offers competitive salaries and excellent benefits, including profit sharing, 401(k), and medical and dental coverage. Exact compensation based on experience. Connell Foley is an Equal Opportunity Employer.

A small but rapidly growing civil litigation firm in Sacramento committed to delivering high-quality legal services with a personal touch is looking to add to their team! They value collaboration, initiative, and professionalism in a fast-paced but supportive environment. If you have had prior exposure with Appellate court filings please apply today! If you are looking for growth in a Paralegal position look no further! Key Responsibilities: Paralegal Duties: Draft and file legal documents including complaints, motions, discovery requests/responses, and subpoenas. Manage case files and maintain organized documentation. Conduct legal research and summarize findings. Assist attorneys in trial preparation, including exhibit organization and witness coordination. Monitor deadlines and court schedules using calendaring software. Legal Secretary Duties: Prepare correspondence and format legal documents. Schedule meetings, depositions, and court appearances. Maintain attorney calendars and ensure timely filings. Communicate professionally with clients, court staff, and opposing counsel. Handle administrative tasks such as billing, filing, and document management. Qualifications: Minimum 2 years of experience in civil litigation as a paralegal and/or legal secretary. Proficiency in Microsoft Office Suite and legal case management software. Strong understanding of California civil procedure and court filing systems. Excellent written and verbal communication skills. Highly organized with attention to detail and ability to multitask. Preferred Skills: Experience with trial preparation and attendance. Familiarity with e-filing systems (state and federal and appellate). Compensation & Benefits: Competitive salary based on experiencebut can range from $80-$100k Health benefits and paid time off. Opportunities for professional development. Supportive team environment with room for growth. Desired Skills and Experience Qualifications: Minimum 2 years of experience in civil litigation as a paralegal or legal secretary. Proficiency in Microsoft Office Suite and legal case management software. Strong understanding of California civil procedure and court filing systems. Excellent written and verbal communication skills. Highly organized with attention to detail and ability to multitask. Preferred Skills: Experience with trial preparation and attendance. Familiarity with e-filing systems (state and federal). All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

We have an exciting opportunity for a Legal Practice Assistant to support attorneys in the Tax group in the Atlanta, Georgia office at Eversheds Sutherland (US) LLP. We are searching for someone who wants to be a valued contributor and member of a talented and dynamic team of lawyers, paralegals and business professionals. The Legal Practice Assistant is responsible to the individual attorney(s) and/or paralegal(s) to whom assigned for specific, day-to-day responsibilities and duties and to the Human Resources Manager for Firm policies and procedures, Practice Group assistance, overflow work, and overtime work. The Legal Practice Assistant should have previous work experience including basic secretarial skills, word processing, general office procedures and filing techniques, along with the ability to concentrate on details, organize work, and work with a wide spectrum of individuals. The Legal Practice Assistant must be able to handle diverse practices, be a team player, and be a liaison between the client and the attorney. The ability to communicate accurately and professionally with the clients is a must. In addition, it is essential that the Legal Practice Assistant have strong proofreading skills, organizational skills and attention to detail. Responsibilities and Duties: Drafts, edits, and files client documents and related correspondence per attorney(s) revisions, etc. Handles all e-filing in district and state court systems. Coordinates and assists with trial preparation including depositions, discovery, trial binders and working with vendors (service of process, court reporters). Handles time entry for assigned attorney(s) and paralegal(s). Prepares Client/Matter Information Memorandum (“CIM”) conflicts check emails as well as CIM forms to be submitted to the Records. Maintains files on a regular basis as required by attorney(s), Practice Group, and Firm procedures. Coordinates project management of attorney matters and cases. Maintains and updates attorney(s) calendar and contacts. Coordinates travel arrangements and prepare travel reimbursement requests and all other reimbursement requests in a timely manner and in accordance with Practice Group procedures and accounting deadlines. Coordinates client and in-house meetings and assist as necessary. Retrieves, opens and files mail (and date stamp, if required). Answers and handles incoming phone calls in a professional manner. Maintains confidentiality of all client and Firm matters, recognizing that there should be no discussion in or away from the office regarding client or Firm matters. This confidentiality extends to emails you are privy to that are in your attorney(s) and/or paralegal(s) Outlook mailboxes and folders. Assists fellow workers and/or other attorneys as needed and requested. The office functions as a team, and therefore it is essential that the Legal Practice Assistant helps when asked and volunteer when time permits. Notifies and assists HR with overflow work when not busy with work from assigned attorney(s) and paralegal(s), including providing overflow desk coverage for secretaries who are absent. Keeps abreast of what is happening on assigned attorney's clients' matters and knows location of material concerning those matters. Obtains research materials from the library as required by attorney(s) or paralegal(s). Knowledge, Skills and Abilities: A Bachelor's degree is preferred from an accredited college or university. Five to seven years of experience working in a law firm, legal department within a similarly sized, multi-office professional services organization. Litigation experience is required. Experience in tax controversy work is highly preferred. Excellent interpersonal, written and verbal communication skills are required. Proven analytical and problem-solving skills. Detail-oriented, organized and have the ability to multi-task and prioritize workloads. Ability to present ideas in a business-friendly and user-friendly language. Excellent computer skills and knowledge of MS Office Suite is required. Experience with Aderant and ChromeRiver software programs, is highly preferred. This is a hybrid role and will require on-site presence 3 days per week. The salary ranges for this position vary depending on the geographic location and other factors such as experience, internal equity, market data, and job-related considerations. The range for this position is from $60,000 - $80,000, with offers contingent upon the various factors. The firm's compensation strategy includes not just a base salary but also comprehensive benefits such as healthcare, paid time off, discretionary merit bonuses, life and disability insurance, retirement plans and tailored learning opportunities. Eversheds Sutherland (US) LLP is committed to promoting diversity and inclusion within our Firm and in the larger legal profession. We believe that diverse skills, knowledge and viewpoints make us a stronger firm. Eversheds Sutherland (US) LLP maintains a policy of affording all employees and applicants equal employment opportunities without regard to actual or perceived race, color, religion, sex (including pregnancy, childbirth, lactation and related medical conditions), sexual orientation, gender (including gender identity or expression or transgender status), national origin, age, disability, genetic information, marital or familial status, domestic violence victim status, ancestry, amnesty, citizenship status, ethnicity, military and veteran status, or any other characteristic protected by applicable law. Unlawful discrimination, harassment and retaliation will not be tolerated in any of the Firm's offices or any other work-related setting. Qualified individuals with a disability may request a reasonable accommodation in order to apply for a position or to enable them to perform the essential functions of a position for which they are otherwise qualified. EEO.

In this role you will provide dedicated support to employment litigation attorneys in the Orange County office. Our legal secretaries work with multiple attorneys (typically dedicated support to four) providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents for filing with state and federal courts and agencies; calendar maintenance and travel arrangements; and paper and electronic filing. The successful candidate is a very organized, detail-oriented team player possessing at least 3 years recent CA litigation legal secretary experience who will engage in the work of attorneys by demonstrating knowledge and status of current cases and projects. Responsibilities Familiarity with California state and federal rules and procedures is required, labor and employment law experience and experience with class action litigation highly preferred. Engage in the work of attorneys by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve. Handle a wide variety of complex and confidential time-sensitive material. Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed (including proofreading). Provide support to four attorneys in employment litigation, affirmative action, class action and other related matters and backup support as needed. Act as liaison between internal departments and outside agencies, including frequent scheduling of depositions and mediations, as well as client communications. Coordinate docketing for litigation attorneys, maintain calendars and CLE records. Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed. Prepare expense reports and assist with billing and collections as needed. Perform various office and client filing (paper and electronic). Job Requirements High school diploma or equivalent required, BA strongly preferred. 3+ years' experience as a California legal secretary. Knowledge of office equipment including telephones, copy/scan equipment and computers, Microsoft Office Suite, and excellent typing skills. Must be able to take initiative, be reliable, professional, team oriented, pay attention to detail and can multi-task. Must be self-directed, able to follow instructions, and proactively seeks additional work when time allows. Possess a client service mindset with strong verbal and written communication skills. Be analytical, able to problem-solve and propose resolutions. Outstanding organizational skills, ability to prioritize and manage multiple deadlines and projects simultaneously and frequently under tight deadlines. For California, the expected hourly range for this position is between $38-$44 per hour. The actual compensation will be determined based on experience and other factors permitted by law.

Adams & Martin Group is partnering with a leading corporate client in the heart of Downtown San Diego to find a Legal Administrative Assistant for a temporary assignment. This is an excellent opportunity to work closely with a dynamic corporate legal team in a fast-paced, professional environment. The office is in a convenient Downtown location and has a 9/80 schedule for better work-life balance. If you're organized, proactive, and ready to make an impact, we want to hear from you! Legal Administrative Assistant Key Responsibilities: Organize and maintain legal documents and case files. Prepare and process invoices accurately and on time. Assist with scheduling, correspondence, and general administrative tasks. Minimum 6 months of experience in a law firm or legal setting. Please submit your resume in MS Word format for immediate and confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

A well-established, mid-sized law firm in San Jose is seeking an experienced Litigation Secretary to join their team! If you have at least 5 years of stable experience supporting multiple litigation attorneys, this could be the perfect opportunity for you to take your career to the next level. In this full-time, on-site position, you'll play a key role in ensuring the smooth operation of the firm's litigation team. With a strong focus on document management, scheduling, and e-filing, this role demands someone with solid organizational skills, attention to detail, and a strong ability to work in a fast-paced, team-oriented environment. 📋 What You'll Be Doing: As a Litigation Secretary, you'll be providing critical administrative support for multiple attorneys working on high-stakes litigation cases. Your day-to-day duties will include: Drafting, formatting, and finalizing legal documents such as correspondence, briefs, pleadings, TOA's (Table of Authorities), TOC's (Table of Contents), and other litigation documents using MS Word Managing attorney calendars, scheduling meetings, depositions, and coordinating all logistics Preparing and submitting e-filings for both Federal and State courts, ensuring adherence to all relevant court rules and deadlines Maintaining and organizing client files, ensuring easy access to critical case documents Processing expense reports, check requests, and other financial documentation Communicating effectively with clients, attorneys, and other stakeholders regarding scheduling and case updates Assisting with the overall organization and flow of the litigation process, managing multiple priorities under tight deadlines Familiarity with utilizing document management systems like NetDocs (helpful, but not required) 🎯 What We're Looking For: A minimum of 5 years of experience as a litigation secretary in a law firm Advanced proficiency in MS Word (creating and editing legal documents like correspondence, briefs, and pleadings) Proficiency with e-filing in both Federal and State courts, including knowledge of court rules Strong organizational and multitasking abilities, able to manage multiple priorities and deadlines Solid experience with maintaining attorney calendars and coordinating meetings and depositions Familiarity with document management systems (NetDocs or similar) Excellent attention to detail, proofreading, and grammar skills Ability to work independently and as part of a team in a fast-paced environment Must have a strong sense of professionalism and confidentiality High School Diploma required (some college or paralegal certification is a plus) All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Adams & Martin Group has partnered with a well-established business litigation practice to identify a Legal Administrative Assistant for their Sacramento office. This full-time, on-site position provides essential administrative and litigation support to attorneys in the Restructuring & Insolvency and Business Litigation groups. The role is ideal for a reliable, detail-oriented professional who can work independently, manage multiple priorities, and contribute meaningfully to a collaborative, client-focused team. The organization promotes a people-first culture grounded in work-life balance, inclusion, and professional growth. Responsibilities Attorney & Litigation Support Provide day-to-day administrative support to attorneys with active litigation and restructuring caseloads Assist with litigation matters involving contract disputes, creditor-side collections, trustee representation, judgment enforcement, and general business litigation Document Preparation & Filing Draft, format, edit, and finalize pleadings, discovery, motions, and correspondence File and serve litigation documents in compliance with California state and federal court rules Restructuring & Insolvency Coordination Support attorneys with creditor/trustee-side bankruptcy and restructuring procedures Prepare related documents and correspond with court personnel, trustees, and involved parties Case & File Management Maintain and organize case files both physically and electronically, including litigation and restructuring materials Manage matter openings, conflict checks, and engagement letters Scheduling & Calendar Management Coordinate court hearings, depositions, meetings, and deadlines Manage calendars for multiple attorneys with varying priorities Billing & Timekeeping Track attorney time and assist with billing procedures, including processing proformas Utilize Intapp or similar billing/timekeeping systems Team Collaboration Work closely with attorneys, paralegals, and administrative staff across offices to support cohesive service delivery Contribute to team projects and assist with additional tasks as needed Qualifications 5+ years of experience as a legal administrative assistant, with strong California and federal court exposure Experience supporting creditor-side litigation, trustee matters, contract disputes, or judgment enforcement preferred but not required Ability to independently manage workflows, deadlines, and competing priorities for multiple attorneys Excellent command of grammar, formatting, legal writing standards, and professional communication High level of discretion, ethics, and confidentiality Proficiency in Microsoft Office, Adobe Acrobat, document management systems (iManage preferred), DocuSign, and time/billing software (Intapp preferred) Bachelor's degree preferred but not required Work Environment Full-time, onsite position based in the Sacramento office Collaborative and client-focused environment supporting business litigation and restructuring matters Emphasis on work-life balance, inclusion, professional development, and strong internal community All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

A rapidly growing mid-sized litigation law firm seeks an experienced Litigation Secretary (Legal Secretary/Practice Assistant or Practice Specialist) to work in our San Francisco office! Primary Responsibilities * E-filing and/or hard copy filings with courts; Prepare legal documents using correct formatting, based on local rules of the court * Timely send correspondence and client documents * Schedule conference rooms for client meetings and depositions; arrange technology requirements * Communicate with clients, vendors and opposing counsel * Keep current with Insurance Litigation Guidelines * Process invoices and submit to accounting department for payment * Copy, scan, print and fax documents * Document Preparation, Filings, Trial Preparation * Calendaring all events in ProLaw and Microsoft Outlook * Ability to calculate legal deadlines in accordance with statutory local, state, federal and appellate rules; Knowledge of ProLaw is a plus * Responsible for updating ProLaw matters, including utilizing the correct codes and categories for saving documents, and incorporating accurate case information with the correct party names and filings File Management * Keep files updated and current in electronic format * Open and close out files according to firm policy, ensuring legal requirements are met Skills * Excellent organizational and problem-solving skills and attention-to-detail * Strong communication, grammar, proofreading and time management * Communicate with attorneys regarding progress on tasks, confirm priorities if necessary * Perform other duties as needed based on practice area and firm demands * Knowledge of Kofax Power or Adobe pdf editing software, a plus For immediate consideration please apply today with your resume! Desired Skills and Experience * Excellent organizational and problem-solving skills and attention-to-detail * Strong communication, grammar, proofreading and time management * Communicate with attorneys regarding progress on tasks, confirm priorities if necessary * Perform other duties as needed based on practice area and firm demands * Knowledge of Kofax Power or Adobe pdf editing software, a plus All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

An established insurance defense law firm in Irvine is seeking an experienced Legal Secretary to join its team. The ideal candidate will have prior experience supporting attorneys in a fast-paced litigation environment and will be responsible for managing case files, calendaring, and preparing legal documents. Responsibilities Prepare and process legal documents, including answers, motions, settlement offers, and release agreements Coordinate mailing, faxing, and delivery of legal correspondence to clients, witnesses, and court officials Answer and route incoming calls; schedule appointments and meetings Assist with administrative tasks such as photocopying and organizing case files Draft and type office memos, letters, and other correspondence Complete forms such as accident reports, trial requests, and client applications Assist attorneys with gathering case-related information Perform other duties as assigned Qualifications 3+ years of experience as a civil litigation legal assistant/legal secretary (personal injury experience preferred) Strong knowledge of California court filing and service rules (superior, federal, and appellate courts) Experience with case intake, deadline management, and trial preparation Familiarity with expert designation, deposition process, and trial-triggered deadlines Proficient in Microsoft Office (Word, Outlook, Excel) Excellent organizational, communication, and multitasking skills Ability to work independently with a proactive, "hit the ground running" attitude Preferred Marketing or events experience College degree Benefits 401(k) with employer matching Health, dental, and vision insurance Health savings account and flexible spending account Paid time off Free parking Opportunities for advancement Employee assistance program All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

We are seeking a highly skilled Litigation Legal Assistant to join a national law firm's Denver team. This role will support a dynamic team of 3-4 partners and 1-2 associates in complex litigation matters. The ideal candidate will have a strong background in large-scale litigation, with a preference for experience in commercial litigation. This is a hybrid position, allowing for one remote workday per week. Key Responsibilities Provide comprehensive administrative and litigation support to assigned attorneys. Manage and maintain attorney calendars, including docketing and scheduling deadlines, court appearances, and meetings. Prepare, format, and proofread legal documents, correspondence, and pleadings. Handle e-filing in both Colorado state and federal courts. Coordinate with court personnel, opposing counsel, and clients as needed. Organize and maintain case files, both electronic and physical. Assist with trial preparation, including compiling exhibits, witness lists, and trial binders. Track billable hours and assist with time entry and expense reporting. Qualifications Minimum of 5 years of legal assistant experience supporting litigation attorneys in a law firm setting. Proven experience with large-scale litigation; complex commercial litigation experience is strongly preferred. Proficiency in docketing/calendaring and e-filing in Colorado and federal courts is required. Strong knowledge of Microsoft Office Suite (especially Word and Outlook). Experience with iManage is a plus. Excellent written and verbal communication skills, organizational skills, and attention to detail. Ability to manage multiple priorities in a fast-paced environment. Must currently reside in the Denver metro area; out-of-state applicants will not be considered. Compensation and Benefits The firm is offering a base salary of $70,000 - $90,000 depending on experience and a comprehensive benefits package, including: Health, dental, and vision insurance. 401k with matching contribution. Short- and long-term disability. Life insurance. Hybrid work schedule (1 remote day per week). FREE garage parking at their downtown Denver office location. If you are qualified and interested in this Litigation Legal Assistant job in Denver, please apply with your resume. - All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Adams & Martin Group is seeking a skilled and experienced Legal Secretary to support a well-established law firm in San Diego. This role involves providing high-level administrative and legal support to attorneys handling both transactional and litigation matters. Key Responsibilities: Draft, format, and proofread legal documents including contracts, pleadings, motions, and correspondence. Manage attorney calendars, coordinate meetings and travel, and assist with client communications. Handle electronic court filings (State and Federal), discovery processes, and trial preparation. Support client onboarding, including conflict checks and billing setup. Enter and review attorney time entries to ensure billing accuracy and compliance. Coordinate internal and external meetings, conference calls, and remote sessions. Maintain confidentiality and foster professional relationships with attorneys, clients, and staff. Qualifications: 10+ years of legal secretarial experience in a law firm setting. Proficiency in Microsoft Office and legal document formatting. Strong understanding of civil litigation procedures and e-filing systems. Typing speed of 60+ wpm with high accuracy. Excellent organizational, communication, and multitasking skills. Ability to work independently and collaboratively in a fast-paced environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Supporting Insurance Litigation Team Responsibilities Include * Provide administrative support to a Partner and team of litigation attorneys * Preparing shell documents (pleadings, discovery, motions, correspondence) * Proofreading, formatting and finalizing all outgoing documents (TOA and TOC) * Preparing document productions (encrypting media, drafting transmittal letters, logging Bates numbers) * Preparing exhibits * Run conflicts checks for new client matters using InTapp Open * Scan and convert documents, OCR * Assist with travel arrangements upon request including car, hotel and airfare reservations * Oversee arrangements for depositions, mediations, trials, and arbitrations * Assist Business Development team with gathering attorney information for marketing materials and publications * Enter and track attorney CLE through Micron, request CLE credits from state bars * Set up conference calls and arrange meetings * Assist with ad hoc projects as necessary * Answer and direct phone calls * Open all incoming mail, review and handle * Manage and monitor attorney calendars * Prepare and process expense reports for attorneys * Review, proofread and send monthly client invoices upon request * Assist with ongoing and fiscal year-end collections upon request * Prepare notebooks for attorney use Requirements · Litigation experience a must · E-Filing experience in both state and federal court a must · At least 5 years of litigation experience in a law firm setting · Advanced user of Microsoft Word, Excel, PowerPoint · Excellent written and oral communication skills · Impressive command of grammar and punctuation · Strong attention to detail · Superior organizational skills · Ability to work independently with minimal supervision · Ability to interact with clients and all levels of employees within the firm For consideration please send your resume to jsilva(@)adamsmartingroup.com All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Adams & Martin Group has partnered with a prominent law firm in Colorado to find a dedicated Litigation Legal Assistant. This role requires an experienced professional who is ready to provide exceptional support in a fast-paced legal environment. The ideal candidate will have a strong background in litigation and will be capable of handling multiple tasks efficiently. Responsibilities Provide comprehensive support in litigation matters, including calendaring, filing, e-filing, and editing. Review civil litigation documents with a keen eye for detail. Schedule depositions and provide support to shareholders. Ensure that all filings and documentation comply with legal standards and timelines. Maintain an organized and efficient workflow to meet deadlines and support the legal team effectively. Qualifications 3+ years of experience as a litigation legal assistant or legal secretary, preferably in a large law firm. Strong organizational skills and the ability to manage multiple calendars and schedules. Experience with e-filing and civil litigation procedures. Excellent written and verbal communication skills. Ability to work collaboratively with a team and independently when required. Required Work Hours Monday through Friday, first shift. Benefits The role offers a competitive salary with a range between $55,000 and $85,000, based on experience and qualifications. Additional Details This is an exciting opportunity for a skilled legal assistant to join a leading law firm and contribute to their success. The firm is looking for someone who is not a job jumper and is committed to growing within the company. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Boutique litigation firm in Galleria/Braves Stadium area seeking a litigation legal assistant to join their busy med mal practice. Will consider med mal or personal injury defense experience. Great practice group to work with. This firm has low turnover and a collegial atmosphere. This position is in office. For consideration please send resume to Martha Baitcher at ****************************.

Adams & Martin Group has partnered with a leading law firm in the heart of Downtown San Diego! Firm is seeking a 5+ year experienced Litigation Legal Assistant / Legal Secretary to support multiple defense litigation attorneys within a fast-paced, high-performing litigation team. Litigation Assistant role is perfect for a polished, detail-oriented professional with strong skills in litigation support, e-filing, document preparation, scheduling, and case management. Firm offers competitive salary, full benefits package, hybrid on-site/hybrid work location, and culture-based law firm. Litigation Assistant Key Responsibilities: Draft, edit, and finalize litigation documents, including pleadings, motions, briefs, subpoenas, and discovery materials. Perform state and federal e-filing with precision, ensuring compliance with court rules and deadlines. Provide comprehensive litigation case management support, including maintaining case files, organizing discovery, and assisting with trial preparation. Act as a professional liaison for clients, court personnel, opposing counsel, expert witnesses, and vendors. Manage attorney calendars, schedule hearings, depositions, mediations, client meetings, and litigation deadlines. Prepare and process billing documentation, time entries, and expense reports. Monitor and follow up on critical deadlines and tasks to ensure timely completion. Please submit your resume in MS Word format for immediate and confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

We are seeking an experienced Legal Practice Assistant to provide comprehensive administrative and legal support to attorneys and practice groups. This role requires strong organizational skills, attention to detail, and proficiency in managing legal documents, filings, and workflow in a fast-paced environment. Key Responsibilities Understand the specific needs and business of assigned practice areas. Manage the business intake process, including adversary searches, drafting screening memos and engagement letters, and opening new files. Prepare, revise, and format legal documents and correspondence using various software applications; proofread for accuracy and compliance with firm standards. Prepare documents and applicable fees for electronic filings; e-file documents with federal and state courts and other agencies. Maintain and manage timekeeper calendars, including court docket deadlines, conferences, depositions, and meetings. Assist with projects, overflow work, and administrative tasks to support attorneys and colleagues across the firm. Manage administrative tasks such as processing mail, preparing audit letter responses, completing expense reports, preparing check requests, and reviewing client billing statements. Use CST workflow application to enter and manage support requests, ensuring proactive communication and timely completion of tasks. Monitor task queue regularly, prioritize assignments, and maintain consistent workflow. Evaluate task urgency and workload capacity; accept assignments aligned with expertise and participate in training to expand capabilities. Serve as a resource to teammates, demonstrating willingness to mentor and share knowledge. Qualifications & Requirements High school diploma or equivalent required. Minimum 5+ years of legal practice assistant experience. Litigation experience required. Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Ability to learn and apply practice group and firm-specific software programs, including CST workflow application. Strong organizational and time management skills with ability to prioritize multiple tasks. Excellent communication skills (verbal and written) and professional demeanor. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Senior Trial Litigation Paralegal Adams & Martin Group has partnered with a natioanal law firm with an office in Irvine for a Senior Paralegal who has been to trial to support their attorneys. The role leads the delivery of high-quality legal support by conducting research, analyzing case materials, drafting legal documents, and managing trial preparation resources. It also requires experience for someone who can operate in the "hot seat" at a trial providing full technical support. Key Responsibilities: Organizes and manages discovery, deposition, and trial preparation tasks. Performs document review, coding, summarization, and analysis to support litigation strategy. Oversees and mentors junior staff and temporary personnel on document review and case support projects. Develops and refines workflows for document collection and review, identifying opportunities for efficiency and cost savings. Collaborates closely with attorneys on case strategy and discovery planning. Maintains strong communication with clients, legal teams, experts, and other stakeholders. Applies subject matter expertise in legal, regulatory, and technical areas relevant to cases. Manages case calendars, deadlines, and status updates. Travels as needed for client meetings, vendor coordination, and trial support. Utilizes litigation support software and databases effectively. Tracks and reports billable time accurately. Maintains a professional, organized, and safety-conscious work environment. Qualifications: Bachelor's degree and/or paralegal certification. 4-6 years of relevant litigation experience, including leadership in case management. Strong analytical, organizational, and communication skills. Proficiency in litigation support tools and case management systems. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.