Administrative Assistant jobs at Banner Personnel - 121 jobs

Our client is a leading enterprise SaaS company delivering a decision intelligence platform that powers global supply chains. Leveraging one of the world's largest transportation data networks, the organization provides real-time visibility and AI-driven insights across all modes of transportation and global regions. The platform enables companies to respond to disruptions, automate processes, track emissions, and make faster, smarter business decisions. With a strong global footprint and a fast-growing, mission-driven culture, this organization is known for innovation, collaboration, and operational excellence. The Opportunity We are seeking an experienced Executive Assistant to support the Chief People Officer (CPO). This role is highly visible and will partner closely with executive leadership to manage day-to-day operations, streamline administrative processes, and support key strategic initiatives. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and brings structure and clarity to complex workflows. Key Responsibilities Administrative Support Develop and maintain a rigorous, seamless, and repeatable execution cadence Manage complex business (and occasional personal) calendars with precision Anticipate challenges and proactively resolve issues before they arise Structure and organize daily workflows to align with strategic priorities Monitor, triage, and respond to email correspondence Serve as a thought partner in select meetings and manage follow-up actions Prepare internal correspondence, reporting, and materials to drive team success Interface with senior executives, investors, partners, and customers Operational & Strategic Support Assist with reporting and operational metrics to support leadership decision-making Partner with executive operations leadership to create scalable operational frameworks Work cross-functionally to improve processes and operational efficiency Co-manage high-priority projects critical to organizational success Support team growth and create leverage across the broader organization Desired Skills & Qualifications 5+ years of Executive Assistant experience supporting senior executives 5+ years of experience in a fast-paced, high-growth environment Bachelor's degree required Highly organized, proactive, and detail-oriented Strong ownership mentality and pride in work product Calm under pressure with the ability to think quickly and adapt Excellent written and verbal communication skills Advanced proficiency in Microsoft Word, PowerPoint, Excel, and Outlook Growth-oriented mindset with a desire to contribute beyond core responsibilities Strong interpersonal skills with the ability to work across personalities, cultures, and work styles Passion for fostering a collaborative, high-performing team culture

Job Title: Administrative Assistant Industry: Non-Profit Compensation: $25.00-$28.00 per hour Work Schedule: Monday-Friday, 8:30 AM-4:45 PM (37.5-hour work week) Benefits: This position may be eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is hiring for our client, a well-established non-profit organization within the healthcare space. Their mission-driven culture values accuracy, collaboration, and operational excellence. Job Description: Our client is seeking an experienced Administrative Assistant to provide high-level administrative and operational support within their IT department, with a focus on applications and data-related teams. This role supports senior leadership and department heads and requires strong organizational skills, discretion, and the ability to manage multiple priorities in a structured, fast-paced environment. This is a temp-to-hire opportunity. Key Responsibilities: Manage complex calendars, including internal and external meetings, appointments, and occasional travel coordination Monitor priorities and deadlines for senior leaders, ensuring timely follow-up and organization Prepare and distribute meeting materials, agendas, and presentations Attend meetings as needed and draft summaries or notes Create and format reports, presentations, charts, and documents using Microsoft Office tools Process, reconcile, and submit expense reports Coordinate and track invoices, purchase orders, and vendor-related documentation Assist with contracts and agreement tracking using internal systems Support special projects and departmental initiatives as assigned Provide general administrative support to department leadership and teams Qualifications: High school diploma or equivalent with at least 3 years of administrative support experience Proficiency with Microsoft Office (Word, Outlook, PowerPoint, Excel) and virtual meeting platforms (Teams, Zoom) Strong written and verbal communication skills Exceptional attention to detail and follow-through Ability to manage competing priorities and meet deadlines Professional, dependable, and comfortable supporting senior-level leaders Preferred Qualifications: Bachelor's degree in a related field 5+ years of administrative experience, preferably in healthcare or non-profit environments Experience supporting meeting planning and coordination Familiarity with expense management systems (e.g., Concur or similar platforms) Perks: Mission-driven organization with meaningful impact Opportunity to work closely with senior leadership Structured work schedule with work-life balance Potential for permanent employment Well-established, collaborative team environment Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Title: Administrative Assistant Industry: Non-Profit Compensation: $20 - $23 / hr Work Schedule: Monday-Friday | 9:00 AM - 5 PM is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is hiring for our client, a mission-driven non-profit organization that supports independent businesses through education, resources, and professional collaboration. This is a close-knit team environment with a strong culture of teamwork, service, and shared responsibility. Employees are highly engaged, supportive, and passionate about the organization's purpose. Job Description: The Administrative Assistant plays a key role in keeping daily office operations running smoothly. This position supports internal teams, members, and leadership through administrative coordination, office management, and event support. The role begins as a contract assignment with the opportunity to convert to a permanent position based on performance and business needs. This is an excellent opportunity for an experienced administrative professional who thrives in a collaborative, detail-oriented environment. Key Responsibilities: Serve as the primary point of contact for incoming phone calls and general inquiries, providing professional and friendly customer service Greet visitors and manage incoming mail, deliveries, and packages Coordinate office supplies, kitchen inventory, and shared workspaces Assist with document preparation, mailings, and administrative projects Support internal meetings, including scheduling, preparation, and follow-up Maintain administrative documentation and office procedures Coordinate with vendors, manage invoices, and support basic accounting processes Assist with internal culture initiatives and team engagement efforts Provide logistical and administrative support for meetings, conferences, and events (badges, materials, shipping, registrations, surveys) Qualifications: 3-5 years of experience in an administrative, office support, or coordinator role Strong customer service skills with a professional phone presence Highly organized with excellent attention to detail Ability to manage multiple priorities in a small-team environment Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) Experience with Zoom, MS Teams, Adobe Acrobat, and database systems Event coordination or operations experience is a plus Team-oriented mindset with a proactive and adaptable approach Additional Details: Possibly eligible for contract-to-hire Business casual dress code Small office environment Perks: Beautiful office setting with free on-site parking Collaborative, supportive team culture Exposure to a mission-driven organization making a meaningful impact Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request. #Admin2

Russell Tobin is seeking a proactive and detail-oriented Administrative Assistant to support executives within a fast-paced Asset & Wealth Management team. Responsibilities include calendar and travel management, expense processing, meeting coordination, and handling confidential information. Must have excellent communication, multitasking skills, and proficiency in Microsoft Office and SAP Concur. Prior experience in financial services or similar high-pressure environments is preferred. Job title: Administrative Assistant Location: Chicago IL Duration: 6months Pay rate: $23-$24/hour Position Description: A global financial company is seeking a Junior Banker Assistant. Our Junior Banker Assistants are responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate up to Junior VP level. This role works within a team of assistants supporting various bankers within an industry group team. The Junior Assistant will be provided with full training alongside ongoing support from their Team Supervisor during the engagement. This would suit someone with a Customer Service/ Administrator background with experience of dealing with a high-volume workload. This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual. Experience of working in a remotely managed environment is a bonus. As a division, our strategic objectives include: • To be the world's pre-eminent investment bank - trusted advisor, financier, and risk manager for our clients on their most important transactions • Build long-term relationships with clients and bring them world-class execution by "delivering the firm” over time • Drive superior returns for our stakeholders • Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace The duties of the role include: • Coordinating and scheduling of meetings and conference calls across multiple time zones • Managing high volume of phone calls and emails, relaying information in a timely and accurate manner • Calendar management for bankers (Associate level+) • Coordinating room bookings for internal/external meetings and VCs across multiple locations • Coordinating travel arrangements for the team, including Visa applications, International flight and accommodation bookings • Car bookings • Expense processing and timely expense management • Invoice processing • Taking on ad hoc tasks while maintaining workflow • Supporting teams in day-to-day issues, needs and queries • Providing phone / holiday coverage for colleagues Skills: • Excellent Microsoft Word, Excel and Outlook skills • Able to manage competing time-sensitive priorities and tasks • Demonstrates dependability and high attention to detail along with the ability to multi-task • Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels • Comfortable working with people at all organizational levels, internally and externally • Must be a team player that works well under pressure within a changing environment • Flexible and adaptable to work and support across multiple teams • Be resourceful and able to use own initiative in solving issues • Proactive attitude when managing diaries • Discretion to deal with confidential business matters • Friendly, polite and approachable with a "can do” attitude • Zero to one year of experience Hours of Work: Generally, Monday to Friday 9:00am to 5:00pm (1 hour lunch break). Flexibility with hours is essential. Education High School Diploma Required Bachelor's Degree Preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

Position Overview: The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Job Title: Administrative Assistant Location: Barrington, IL (On-Site) Type: Full-Time, Permanent/Direct Hire Schedule: Monday - Friday, 8:00am - 5:00pm Pay Range: $50K-$55K Benefits: For eligible employees we offer medical, dental, and vision coverage. We offer 401(k) enrollment for eligible employees. Key Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Key Qualifications Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite QuickBooks (Strongly Preferred)

Client provides a vast array of opportunities for an individual looking for an organization with whom they can flourish and develop their careers in a variety of directions. In addition to a beautiful environment and a positive corporate employee culture where contingent staff are embraced as an integral part of their staffing to meet their business objectives, here are just a few of the perks you can look forward to enjoying once you have been offered and accepted a contingent position: Various technology and training are available for anyone looking to expand and improve their current skill levels. Leadership support to drive your career into areas of interest to meet your passion and career goals. Flexible schedules in many cases, dependent on specific team. Collaborative team environment, creating a positive experience for those working. Inter-campus shuttles to get you from building to building with on-demand service to allow you to make the most of your workday. Complimentary shuttle service from the Metro to the campus (depending on the region/campus); and Complimentary coffee service throughout locations (depending on the region/campus). Responsibilities: Provides Advanced admin support to the team leaders. May provide back-up support to other team staff as needed. Responsible for compliance with applicable Corporate and Divisional policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Interact with high-level executives and handle confidential or business-sensitive information. May include some support for tracking budget expenditures. Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations. Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel and Expense website and employee performance management systems (as applicable). Coordinates new employee office set-ups and onboarding. May train/coordinate work for new administrative assistants. Responsible for all administrative functions for Global Security, such as: o Answering phones. o Calendar management, proactively solving conflicts. o Handling Teams/Zoom and general Telepresence setups and acting as liaison for remote access issues. o Scheduling travel and processing expense reports. o Managing correspondence and scheduling couriers as well as preparing FedEx labels and managing shipments. o Ordering office supplies. o Processing invoices. o Meeting/event planning and catering. o Creating or modifying business documents. o Preparing presentations from source materials. o Preparing binders and other large copy requests. o Requesting publications/articles. o Onboarding various contracted vendors; and Operates with general instruction and some supervision. Safeguards confidential information. Leadership and Interpersonal Skills: Fully understands assigned tasks and any associated expectations. Asks for clarification, as needed. Understands deadlines and deliverables; communicates obstacles that prevent completion of deadlines; provides status updates prior to deadlines. Demonstrates strong problem-solving skills. Accountable and responsible for actions/mistakes. Challenges the team to always do better. Prioritizes own work, balancing multiple requests for assistance. Establishes good working relationships with client areas. Builds rapport and trust with others; possesses good listening skills. Education and experience: Some college preferred. 5+ years of previous administrative experience supporting executives. • Some leadership or supervisory experience desired. Experience working in pharmaceutical company or CRO strongly preferred. Must have intermediate-to-advanced knowledge of Microsoft Office Suite, Concur, SharePoint or Visio and understanding of business processes and requirements. “Make it happen” spirit and attitude as well as persistence. Learns fast, grasps the “essence,” and can change course quickly, where needed. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Shivangi Shivpuri Email: ********************************* Internal Id: 25-47990

Litigation Secretary Pay: $80,000 to $104,000 annually Experience: 3+ years of experience. Education: High school diploma or GED; Associate's/ Bachelor's degree, preferred. Type: Full-time; Direct Hire Schedule: Monday - Friday, 8:00am to 5:00pm (40-hour week) Kent Daniels & Associates is seeking a Litigation Secretary to join our dynamic law firm client! Job Description: Provide litigation support to multiple attorneys with preparing complex legal documents for filing/eFiling in State and Federal courts. Document production and proofreading/editing correspondence, interaction/communication with clients, courts, and attorneys. Providing administrative assistance with file management, coordinating multiple calendars/appointments, arranging travel, and preparing expense reimbursements and itineraries. Position Requirements: In-depth knowledge of MS Office (Word, Excel, Outlook, PowerPoint), commonly used DMS (iManage preferred) and attorney timekeeping systems (Coyote preferred), and extensive experience with eFiling and court rules and civil procedures in State and Federal jurisdictions. Transactional law and administrative hearing knowledge are a plus. Experience with JuraLaw (legal calendaring) is strongly preferred. Candidate will be proactive, highly responsible, and accountable. Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how work is bought, sold and delivered to enable access to the American Dream. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Job DescriptionThey would come into corporate week, so in person at least 6 days/month, with the rest remote. Temporary administrative assistant position is responsible for supporting the Conscious Beauty team in giving our guest more choices and guidance as they shop brands and products certified under one or more of our pillars. This role will also help provide a seamless experience for our brand partners participating in the program. Role is approximately 20 hours per week. Core Job Responsibilities: In-Store Merchandising: responsible for the proofing of internal documents used for in-store signs and store set plans to ensure brand pillar certifications are accurately represented within store merchandising and visual initiatives. Digital Merchandising: Proof various landing pages to ensure brand pillar certifications are accurately represented within store merchandising and visual initiatives. Review guest facing, brand assets and content within the environment for opportunities to drive further transparency to the guest. Marketing: Help procure samples from the merchant team or distribution centers to support marketing initiatives like print adv and marketing asset photography. Fill out sign request forms. Track and keep record of Conscious Beauty social media content. Promotions: Enter promotional pricing into merchandising systems Collaborate: Keep brand partner contact information up to date. Partner with key brand contacts to ensure their good standing within our pillar standards. Assist: Senior Manager and assistant buyer on ad hoc projects Collaboration: Develop and maintain internal and external relationships, including Distribution Centers, eCommerce, Marketing, Operations, Planning & Allocation, Stores and brand partners. Values: Exemplifies Beauty\'s core values within role. Values are quality and timely decision making, continuous improvement, collaboration, accountability, coaching and developing, planning and prioritizing, communication Requirements For Consideration: Education Requirements: Bachelors degree preferred Years of Related Experience: Some relevant experience preferred. Skills: Strong organizational skills required. Excellent communication skills, both oral and written. Proficiency with Microsoft Office. Creative and resourceful problem solver. Professionalism and confidentiality required. Passion for the business.

Under the leadership of the manager of operations and administration, the administrative assistant provides administrative and office maintenance support to firm leaders and staff in organizational and operational functions. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES To perform this job successfully, an individual must be able to accomplish each essential function satisfactorily. Provide administrative support to staff, including principals as needed Proactively leverage firm-specific knowledge to anticipate needs, streamline tasks and work on a variety of ad hoc tasks May compile information and prepare reports, including formatting per firm guidelines Support Request for Proposal (RFP) opportunities as needed. Will apply firm-specific processes and office technology procedures in daily tasks. Assist with Key Management Area (KMA) projects and company events Provide assistance with company meetings and events, including setup and teardown, meal ordering, etc. Manage vendor coordination and building maintenance requests as needed Support basic building operations and procedures, including managing office opening/closing protocols and setup Process incoming and outgoing mail. Maintain office supplies; assist with vendor communication for supplies and maintenance. Maintain spreadsheets, databases and SharePoint updates as needed, ensuring accuracy and timeliness Contribute to administrative continuity efforts, including training manuals, Standard Operating Procedures (SOPs) and documentation as needed Develop knowledge of firm-specific reports and documentation including Statements of Actuarial Opinion (SAOs), engagement letters, RFPs, etc. as needed Learn UPS WorldShip and office procedures. Also develop an understanding of front-end and begin learning back-end Style Guide tasks. Demonstrate professionalism by applying administrative best practices, focusing on confidentiality, discretion, accuracy and consistency Build trust by delivering high-quality work and supporting team processes, while actively learning firm-specific practices for future growth Support basic office setup needs for new hires, as needed, by preparing workspaces and supplies, coordinating logistics and guiding candidates during interviews and onboarding Be on the main phone line call queue, managing phone and visitor interactions; ensure effective communication, directing calls and visitors to the appropriate departments or individuals while maintaining professionalism May support travel and logistics for multiple staff or principals as needed, as well as expense report coordination Build cross-departmental rapport, uplift team morale and model professionalism Use project management tools, coordinate meetings and maintain office organization May need to obtain notary commission within two months of employment and initiate e-notary authorizations within six months of employment Enter time and expenses accurately; handle confidential information; file projects and materials per firm-specific guidelines; maintain regular, predictable and punctual attendance Qualifications COMPETENCIES Demonstrates basic organizational skills, managing daily tasks with attention to detail and consistency Effectively prioritizes routine responsibilities to ensure smooth operations. Project management experience is a plus but not required. Attention to detail across multiple projects, always focusing on thoroughness Ability to work with limited supervision and handle confidential information with discretion; demonstrated professionalism in all interactions Able to work effectively in Adobe Acrobat Pro and Microsoft Office Suite, including Word, Excel, PowerPoint and Teams with a preference for high proficiency in these tools Capability to develop skills in AI, firm-specific report creation, template development and process improvement Ability to work effectively with multiple individuals to support simultaneous projects Strong in verbal and written communication; demonstrates emotional intelligence in interactions EDUCATION AND/OR EXPERIENCE Minimum of a high school diploma or GED and additional training or coursework. Associate's or Bachelor's degree from an accredited college or university preferred; relevant professional experience may be considered as a substitute. Minimum two years' experience in office/admin support The base wage for this position is $27.00/hr. to $36.00/hr. This position is also eligible for an annual performance bonus. The wage for this position is based on multiple factors, including but not limited to, the candidate's experience, education and skills. Pinnacle provides a comprehensive benefit package including 401(k) with company match and profit sharing; exceptional medical, dental and vision insurance; paid vacation, sick time, parental leave, holidays, summer days and community service time; life insurance, disability insurance and wellness benefits.

Job Description 6-month contract assignment. Must have face to face customer service exp (no call center), ability to work onsite, can stand, walk and stand 80% of the time, office exp. lifting up to 50lbs, basic computer knowledge. Complete Description: The Office Services Assistant performs a wide variety of stock room support in addition to clerical, administrative, and mailroom duties which includes providing a high level of customer service while consistently managing multiple projects simultaneously and producing an excellent output. Operates office and stock room equipment and refills office and pantry supplies as needed. Principal Duties & Responsibilities (Essential Functions): Process all incoming and outgoing deliveries at the corporate office and Mock Store. Process all incoming and outgoing US Mail, FedEx, UPS, and internal mail. Operate automated mailing and shipping equipment. Receive, organize, and transport deliveries via rolling cart, dolly, flat bed, or pallet jack Stock, organize and maintain office, pantry, and coffee/tea supplies for the Tallgrass facility. Assist with general appearance of office, including weekly maintenance checks and reporting all issues to the Facilities Manager so that repairs can be completed in a timely manner. Assist with conference room set up and clean up, including monitoring the conference room schedule and providing meeting support. Assist with special projects and events as needed and directed by the Facilities Manager. Monitors the Corporate Facilities email regularly, responds to customer/client requests via email and in person in a professional manner. Identifies and responds to associate issues/problems in a timely manner, seeks feedback/follow-up as appropriate. Builds effective business partnerships with the corporate teams. Required Skills: High School Diploma required Minimum of 2 years experience in office services, hospitality, workplace programs, space or floor planning analysis, facilities, and/or site management experience for a large company. Able to work on site 100% of time Proficient with Microsoft Office Comfortable with and embrace new technologies and digital tools, such as apps, databases, financial management, work order management, communications and handheld mobile technologies and applications Physical ability to assist with warehouse operations On a regular basis requires the ability to walk, reach with hands and arms, stand for a minimum of 6-8 hours, and able to lift50 lbs. Highly adaptable and flexible, ability to work independently with little supervision. Excellent communicator, comfortable interacting with all levels of employees, management, and third-party vendors.

With eleven offices across the United States, 450+ professionals and 350+ business professionals, Manatt, Phelps & Phillips, LLP (**************** is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The Firm's groundbreaking approach-bringing together legal services, advocacy and business strategy-differentiates Manatt from its competitors and positions the Firm to provide a distinct and compelling value proposition. Manatt, Phelps & Phillips, LLP currently has a great opportunity for an Administrative Assistant to join our nationally prominent and growing Healthcare practice. This role involves performing administrative functions in support of consultants who work on projects related to health care reform and regulation as well as more general health care consulting engagements. RESPONSIBILITIES: Extensive calendar management and scheduling of meetings, conference calls, travel arrangements and events. Overseeing entry and coding of time. Reconciling monthly billing statements and tracking to budget. Prepare and format documents in Word Management and tracking of expense reimbursements. Provides back-up support to other administrative assistants when needed. Ad hoc projects and duties as needed. QUALIFICATIONS: Candidate should have 1-3 years of previous experience supporting multiple professionals, including ability to keep team members on track with processes, policies and deadlines in a fast-paced environment. Reliable, friendly and positive, can-do attitude is essential Must have strong multi-tasking skills and the ability to prioritize activities and work under pressure to meet client deadline expectations in a fast-paced environment Candidate should be a creative and independent thinker, but confident asking questions in order to complete tasks efficiently This position will have extensive contact with others (including clients) requiring discretion and will need to maintain a professional and courteous when dealing with others Must have strong writing and research skills Must have exceptional organizational skills and strong attention to detail The successful candidate will be someone with strong initiative and who is self-motivated and interested in taking ownership of the work and loves working as part of a team Strong Outlook, Word, PowerPoint and Excel skills required. The candidate must be able to assist the professional staff in conceptualizing ways to graphically display project and legal findings in MS PowerPoint, such as transferring memos and other written communication into a Power Point document which looks professional and polished. Must be comfortable learning new software programs which support the business operations of the practice. Experience with legal billing software is also a plus Interest in the Healthcare field highly preferred BA Degree highly preferred EEO/AA EMPLOYER/Veterans/Disabled Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process. This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.IMPORTANT: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9. In order to determine whether Form I-9 documentation is valid, this employer uses E-Verify's photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services' (USCIS) photograph. If you believe that your employer has violated its responsibilities under this program or has discriminated against you during the verification process based upon your national origin or citizenship status, please call the Office of Special Counsel at ************** (TDD: ***************.

Who We Are FTI Consulting is the leading global expert firm for organizations facing crisis and transformation. We work with many of the world's top multinational corporations, law firms, banks and private equity firms on their most important issues to deliver impact that makes a difference. From resolving disputes, navigating crises, managing risk and optimizing performance, our teams respond rapidly to dynamic and complex situations. At FTI Consulting, you'll work side-by side with leaders who have shaped history, helping solve the biggest challenges making headlines today. From day one, you'll be an integral part of a focused team where you can make a real impact. You'll be surrounded by an open, collaborative culture that embraces diversity, recognition, professional development and, most importantly, you. Are you ready to make your impact? About The Role Support the lifecycle of an engagement, including opening new matters, engaging with matter owners (BTKs) to assess risk, helping to drive timely billing and collections, engaging with Core Accounting and Segment Finance to assist with revenue recognition, and closing matters when completed. What You'll Do * Work closely with internal and client facing teams throughout the project lifecycle * Ensure timely, accurate and professional invoices are sent to clients * Reduce amount of time billable professionals invest in project management and administrative tasks * Reduce DSO and bad debt Review New Matters for Assigned BTKs * Ensure project set up is consistent with LOE terms * Set up necessary activity codes * Prepare retainer invoice, if required Preparing Draft Invoice * Ensure rates are within ranges cited in LOE * Process write downs/ups * Apply administrative fee consistent with LOE terms * Ensure payment terms are consistent with LOE * Check invoice format for professionalism * Ensure draft invoice is accurate before submitting for review Issue Invoice * Issue final invoice for distribution to the client * Gather any additional approvals, if necessary * Save appropriate audit backup in project folder Engagement Management, including Risk Assessment * Review and follow up on aging WIP and A/R for assigned projects * Initiate monthly WIP billing * Prompt and assist with AR collection or write-offs * Review and process outside contractor invoices * Regularly review status of e-billed projects * Interface with client facing professionals and Segment Finance staff to assist with risk assessment as part of monthly close process How You'll Grow We are committed to investing and supporting you in your professional development and we have developed a range of programs focused on fostering leadership, growth and development opportunities. We aim to promote continuous learning and individual skills development through on-the-job learning, self-guided professional development courses and certifications. You'll be assigned a dedicated coach to mentor, guide and support you through regular coaching sessions and serve as an advocate for your professional growth. As you progress through your career at FTI Consulting, we offer tailored programs for critical professional milestones to ensure you are prepared and empowered to take on your next role. What You Will Need to Succeed Basic Qualifications: * 5+ years overall experience in engagement management, including billing and collections, in a law firm or other professional services environment. * Excellent working knowledge of PC and network environments and advanced knowledge of Excel. * Ability to travel to clients and FTI office(s) as needed. * Applicants must be currently authorized to work in the United States on a full-time basis; the employer will not sponsor applicants for work visas. Preferred Skills * BS/BA degree. #LI-Remote Total Wellbeing Our goal is to support the wellbeing of you and your families-physically, emotionally, and financially. We offer comprehensive benefits such as the following: * Competitive total compensation, including bonus earning potential * Full package of benefits plans, including medical, dental, and vision coverage along with life and disability insurance * Generous paid time off and holidays * Company matched 401(k) retirement savings plan * Potential for flexible work arrangements * Generous paid parental leave with available planning tools, virtual expert coaching services and flex return support. * Family care benefits, including back-up child/elder care * Employee wellness platform * Employee recognition programs * Paid time off for volunteering in your community * Corporate matching for charitable donations most important to you * Make an impact in our communities through company sponsored pro bono work * Professional development and certification programs * Free in-office snacks and drinks * Free smartphone and cellular plan (if applicable) * FTI Perks & Discounts at retailers and businesses * Upscale offices close to public transportation About FTI Consulting FTI Consulting, Inc. is the leading global expert firm for organizations facing crisis and transformation, with more than 7,900 employees located in 32 countries and territories. Our broad and diverse bench of award-winning experts advise their clients when they are facing their most significant opportunities and challenges. The Company generated $3.49 billion in revenues during fiscal year 2023. In certain jurisdictions, FTI Consulting's services are provided through distinct legal entities that are separately capitalized and independently managed. FTI Consulting is publicly traded on the New York Stock Exchange. For more information, visit ********************* and connect with us on Instagram and LinkedIn. FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation. Compensation Disclosure: The compensation range reflects potential base salary for the role. Actual compensation is determined based on a wide array of relevant factors including market considerations, business needs, and an individual's location, skills, level of experience, and qualifications. Additional Information * Job Family/Level: Core Operations Level 2 - Tier 1 * Citizenship Status Accepted: Not Applicable * Exempt or Non-Exempt?: Exempt Compensation * Minimum Pay: 72500 * Maximum Pay: 143000

Hinshaw & Culbertson LLP, a leading national law firm, is seeking a litigation secretary for the Chicago office to provide comprehensive legal and administrative support to a team of attorneys. The ideal candidate will have experience in civil defense litigation, including trials, and will also have demonstrated excellence in dependability, pro-activity and the ability to work independently and within a team. Experience involving business litigation, construction and health care matters, is preferred. Duties and Responsibilities: Prepares, edits, files and may compose legal documents, including but not limited to, letters, memoranda, pleadings, motions, discovery, agreements, subpoenas and other legal documents as required by the practice area. Files documents with the courts, including e-filing. Transcribes from electronic dictation program, tapes and/or handwritten documents. Updates and maintains databases that include e-mail lists, iCreate info and client matter lists. Screens telephone calls and/or take messages when needed. Reviews and processes all incoming mail. Opens new files, checks conflicts of interest, maintains client and general files. Conducts periodic review of files for possible closure/off-site storage. Greets clients and visitors. Interacts with clients, counsel, court personnel and others. Maintains professional appearance and demeanor. Maintains good public relations and customer service with clients. Maintains confidentiality of attorney-client relationship. Establishes and maintains calendar and deadline reminder systems. Records court dates, deposition dates, etc. Works with attorneys, paralegals and secretaries and docketing personnel to ensure accuracy of calendar. Schedules appointments and makes business travel arrangements. Communicates with administrative support by apprising of deadlines, attorney travel plans, etc. Provides administrative support including vendor invoice processing and expense reimbursements. Other related duties and special projects as assigned. Qualifications and Prior Experience: High School diploma or equivalent required; Bachelor's degree preferred. Minimum of five years of legal secretarial experience is required; civil defense preferred. Strong organizational skills; ability to prioritize and manage numerous tasks and complete them under time constraints. Knowledge of State and Federal court rules (including e-filing) and local rules, where applicable, pertaining to litigation procedures, requirements and practices (including trial, mediation and arbitration). Knowledge of or ability to learn office procedures, rules and regulations. Knowledge of and demonstrated proficiency in computer programs and relevant software applications including Outlook, Word, Excel, PowerPoint, iManage, Chrome River and Adobe. Ability to effectively and accurately communicate orally and in writing; correctly apply departmental rules, complex regulations and procedures; maintain a high degree of confidentiality and attention to detail; work well under pressure and time sensitive situations; proofread and perform editing of routine and complex documents; transcribe legal documents, correspondence and reports from written drafts or dictation at a level of 70 wpm; organize solve problems and work well within a team environment; incur overtime in order to perform the essential duties of the position; may require irregular hours. Interpersonal and customer service skills necessary to professionally communicate with and effectively follow instructions from a diverse group of clients, external entities, attorneys, management and staff. We offer competitive compensation and comprehensive benefits including medical/dental/vision/life and AD&D Insurance, 401(k) savings plan and retirement, generous paid time off and opportunities for professional development. As an EOE/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any factor prohibited by law.

Job Title: Real Estate Legal Administrative Assistant Location: Chicago, IL Company: Clark Hill PLC Employment Type: Full-Time Overview Clark Hill PLC is seeking an experienced full-time Legal Administrative Assistant to join its Real Estate Team in the Chicago office. The ideal candidate will have at least 3 years of experience and will provide administrative support primarily for attorneys handling real estate and loan financing matters. This position reports to the Office Manager as well as assigned attorneys and is responsible for providing comprehensive legal secretarial and administrative support, including the preparation of letters and other documents as required; entering conflict information into the system for conflict checks and supporting documentation; coordinating travel arrangements; preparing expense reimbursements; and providing required documentation to clients. While this role primarily supports attorneys in the real estate and financing area, it also requires a flexible and collaborative mindset to assist others across the firm as needed. Responsibilities-Real Estate and Loan Financing Support Coordinate and manage all aspects of real estate and loan financing transactions from start to close. Liaise with clients, lenders, title companies, and other parties involved to ensure timely closing. Prepare, review, and organize accurate closing documents in compliance with legal standards. Assist attorneys in drafting and finalizing transaction documents. Identify and help resolve issues arising during the due diligence process. Maintain organized and accessible transactional files for future reference. Responsibilities-General Legal Administrative Support Prepare letters and legal documents. Format and proofread all written materials for accuracy and consistency. Enter conflict check information and supporting documentation. Maintain attorney calendars and centralized scheduling systems Coordinate meetings, travel arrangements, and conference logistics. Prepare expense reimbursement forms and client-facing documentation. Qualifications Previous experience in real estate and/or loan financing transactions. Excellent written and verbal communication skills. Ability to multitask in a fast-paced, deadline-driven environment. High degree of initiative, discretion, and sound judgment. Team-oriented with a willingness to take on tasks of all sizes. Strong organizational and interpersonal skills. Ability to manage electronic and hard-copy documentation using legal technology. Proficiency in Microsoft Office Suite and legal document management software. The salary range at the time of posting is $32.00 - $45.00 hourly, based upon a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Clark Hill offers employees the ability to participate in health insurance with optional HSA/FSA, short term disability, long term disability, dental insurance, vision care, life insurance, 401K, vacation, sick time, parking/public transportation allowance, and an employee assistance program.

We are seeking a dedicated Administrative Assistant to join our training team within a dynamic warehouse setting. This role involves maintaining accurate employee training files and ensuring efficient data management. **Responsibilities** + File records and organize paperwork. + Maintain accuracy of employee training files. + Utilize Excel for data management and tracking. + Use Microsoft Email daily for communication. + Engage in computer data entry for tracking training details and records. + Handle order tracking, shipping, receiving, and sorting tasks. + Maintain inventory control and data entry using ERP systems like SAP and RF scanners. **Essential Skills** + Experience with Microsoft Office applications including Excel and Outlook. + Proficient in computer data entry and ERP systems. + Ability to work independently with a high aptitude for navigating computer systems. + At least 1 year of work experience in a warehouse or manufacturing facility. **Additional Skills & Qualifications** + Experience in administrative support, clerical tasks, and inventory accuracy. + Familiarity with ERP systems. + Capability to be on feet all day and lift up to 50 lbs. **Why Work Here?** Join a supportive team focused on organizing and maintaining important training records. This position offers an engaging work environment where you will be an integral part of the training team, ensuring smooth operations and development within the warehouse setting. **Work Environment** The role operates on a 1st shift schedule from 7am to 3pm, You will be working in a warehouse environment where safety gear such as steel-toed shoes, high visibility vests, and safety glasses are required **Job Type & Location** This is a Contract position based out of Decatur, IL. **Pay and Benefits** The pay range for this position is $20.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) **Workplace Type** This is a fully onsite position in Decatur,IL. **Application Deadline** This position is anticipated to close on Feb 12, 2026. **About Aerotek:** We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry - from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies' construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow. Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Screening phone calls and routing callers to the appropriate party. Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research. Greet and assist visitors. Maintain polite and professional communication via phone, e-mail, and mail. Anticipate the needs of others in order to ensure their seamless and positive experience.

that will be project specific. Experience in Microsoft Word and Excel is a must. Position will be copying files to SharePoint site, creating excel spreadsheets for mass data import of meta data, file naming, file moving, formulating excel spreadsheets, verification of meta data entry, scanning of documents and uploading to SharePoint and other administrative duties as needed. Position is through October 2020.

HES is a premier national provider of facilities management services focused 100% on educational institutions. Headquartered in Knoxville, Tennessee, HES builds best-in-class programs for custodial, maintenance, grounds, and landscaping services. With hundreds of years of combined facilities experience, the HES leadership team is comprised of results-oriented, hands-on executives and facilities experts who give school facilities their full attention. Whether for a grounds and landscaping program, custodial services, or maintenance solutions, HES will change the way you look at facilities management. Founded in 1972, HES has a proven track record of working successfully and exclusively in the educational environment, maintaining a singular focus on facilities management, undistracted by competing priorities. HES has earned the trust of over 150 education partners across 29 states. We employ 13,000 dedicated team members and maintain more than 200 million square feet daily. Job Skills / Requirements The Administrative Assistant supports the HES Facility Services by greeting clients/visitors, answering phones, supporting the Director of facilities which can include sorting and distributing mail, managing calendars, assisting with new employees' training and assisting with any special projects as needed. Essential Functions This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions. Oversee all aspects of general office coordination. Maintain office calendar to coordinate work flow and meetings. Maintain confidentiality in all aspects of client, staff and corporate information. Schedule and coordinate all training sessions. Interact with clients, vendors and visitors. Answer telephones and transfer to appropriate staff member. Open, sort and distribute incoming correspondence, including faxes and email. Sign for and distribute UPS/FedEx or similarly delivered packages. Prepare responses to correspondence containing routine inquiries. Perform general clerical duties to include, but not limited to, payroll, assisting in HR matters, copying, faxing, mailing and filing. File and retrieve organizational documents, records and reports. Coordinate and direct office services, such as records, budget preparation, personnel and housekeeping. May conduct research, compile data and prepare papers for consideration and presentation to the Director. Set up and coordinate meetings and conferences. Assists in special events within the Custodial Services Department. Other duties as assigned by Director. Set up interviews for the directors Completes new hire paperwork Minimum Qualifications The requirements listed below are representative of the minimal education, experience, knowledge, skills, and/or abilities required for this position. Education: High school diploma required, Bachelor's degree preferred. Certifications: N/A Experience: At least three (3) years' experience in general office responsibilities and procedures. Skills: Computer knowledgeable of Microsoft Office Product and basic email functions. Good writing, analytical and problem-solving skills. Knowledge of principles and practices of organization, planning, records management and general administration. Ability to follow oral and written instructions At least three (3) years' experience in general office responsibilities and procedures. Ability to work well either alone or as part of a team. Must be able to pass comprehensive background check and drug screen. Travel Minimal travel required. Physical and Working Conditions The physical requirements described here are representative of those that must be met by an employee to successfully perform the duties of this job. Reasonable accommodation may be made to enable individuals to perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential job functions of this job. Usual office working conditions: noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises. While performing the duties of this position, the employee is frequently required to walk, stand, bend, kneel, stoop, communicate, reach, and manipulate objects. The position requires mobility. Duties involve moving materials weighing up to 10 pounds on a regular basis such as files, books, office equipment, etc., and may infrequently require moving materials weighing up to 40 pounds. Manual dexterity and coordination are required while operating equipment such as computer keyboard, calculator, and standard office equipment. Specific vision abilities required by the job include close vision and the ability to adjust focus. #Respect20251 #ZR Education Requirements (All) High School Diploma or Equivalent Additional Information / Benefits Optional daily pay This is a Full-Time position 1st Shift.

If remote, must be CST or EST + Under limited supervision, provides administrative, operations and systems support to the VP and Head of Clinical Development & Scientific Innovation and Skincare R&D Function and may support other staff on a limited basis. + Oversees and coordinates the day-to-day activities of the Vice President department and serves as the principle point of administrative contact and liaison with internal and external stakeholders/business partners. + Ensures all administrative commitments and requirements are executed in a timely manner. + Will have access to confidential information and will maintain the highest level of confidentiality and exercise these principles in interfacing with both internal and external stakeholders. **KEY DUTIES AND RESPONSIBILITIES:** Administrative support for VP, Clinical Development & Scientific Innovation and Skincare R&D: 70% - Proactively maintains calendar and manages schedules, appointments, determining priorities; resolve scheduling conflicts as needed, and ensures efficient management and/or organization of meetings in collaboration with senior leadership administrators as needed. - Manage and coordinate travel requirements and conference registrations; occasionally support travel and office arrangements for visiting employees. - Prepare expense reports, expedites, and tracks processing of all department expense reports, check requests, and purchase requisitions. - Manage and coordinate departmental onsite and offsite events and meetings, including facilities and catering support as well as meeting logistics (videoconferencing, meeting venue, etc.). - Manage organizational charts and contact lists as needed. - Prepare agendas, materials, and minutes for meetings as required. Compose and prepare routine correspondence; format/edit documents as needed. - Makes recommendations to ensure the efficient handling of administrative matters and tracks special projects/initiatives to completion. - Exercises a high degree of diplomacy, confidentiality, tact, and professionalism. Administrative support for scheduling aesthetics team meetings and training; collaborate with meeting managers and with administrators to schedule meetings and resolve scheduling conflicts. Support document filing, meeting recordings and organizing as needed. Prepares administrative portion of slide decks for routine meetings. 20% Handles administrative responsibilities for the Clinical Development & Scientific Innovation and Skincare R&D department. 10% - Coordinate and schedule onboarding and/ or staff offboarding; works with managers, HR, space planning, and IT. Ensure proper set up/ removal of training in Compliance Wire. - Coordinate department meetings, celebrations, and events. - Coordinate, process, and track office supply orders for the department - Serves as key gatekeeper for and inquiries from other external stakeholders; field and transfer calls to appropriate internal departments. **Education and Experience** - High school degree; college graduate preferred. - 5+ years of increasingly responsible administrative and secretarial experience - Advanced knowledge of Microsoft Office, Excel, PowerPoint, and Outlook. . Essential Skills, Experience, and Competencies - Excellent communication and interpersonal skills with the ability to effectively interface with all levels - Creative, flexible, well organized, resourceful, and proactive. - Outstanding attention to detail - Budget tracking and management experience - Excellent judgement in handling confidential, legal, or sensitive information. - Ability to work independently, anticipate needs, set priorities, and handle multiple tasks with a high level of efficiency and little or no supervision. - Possess team spirit, can-do attitude, and entrepreneurial style. - Open to business Travel 1-2 times/ year (?10%) About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.