How to hire a banquet coordinator

How to hire a banquet coordinator, step by step

Here's a step-by-step banquet coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a banquet coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new banquet coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you post your banquet coordinator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a banquet coordinator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a banquet coordinator to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a banquet coordinator that fits the bill.

   This list shows salaries for various types of banquet coordinators.

   Type of Banquet Coordinator	Description	Hourly rate
   Banquet Coordinator		$13-21
   Shift Leader	Shift leaders are tenured or experienced employees who are assigned to oversee employees in specific work shifts. They manage team members who are assigned in their shift... Show more	$12-20
   Front Of House Manager	A front of house manager coordinates and supervises the front house team. Front of house managers make sure that every client receives a warm welcome... Show more	$12-29

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Food Service
   • Wedding Receptions
   • Delphi
   • Guest Satisfaction
   • Customer Satisfaction
   • Banquet Event Orders
   • Banquet Rooms
   • BEOs
   • Fine Dining
   • Front Desk
   • Meeting Rooms
   • Bartending
   • Private Dining

   Check all skills

   Responsibilities:

   • Manage and prioritize restaurant reservations.
   • Review daily reservations to ensure the revenue are accurately designate to the appropriate marketing source.
   • Observe workers engage in preparing, portioning and garnishing foods to ensure that standards are met.
   • Keep beer taps up to date and inspection.
   • Develop popular daily specials with personally source ingredients for broiler and saute stations.

3. Make a budget

   Including a salary range in your banquet coordinator job description is one of the best ways to attract top talent. A banquet coordinator can vary based on:

   • Location. For example, banquet coordinators' average salary in alabama is 40% less than in hawaii.
   • Seniority. Entry-level banquet coordinators 36% less than senior-level banquet coordinators.
   • Certifications. A banquet coordinator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a banquet coordinator's salary.

   Average banquet coordinator salary

   $35,294yearly

   $16.97 hourly rate

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   Entry-level banquet coordinator salary

   $28,000 yearly salary

   Updated December 15, 2025

4. Writing a banquet coordinator job description

   A job description for a banquet coordinator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a banquet coordinator job description:

   Banquet coordinator job description example

   The primary responsibility of the Coordinator Banquets Stewarding is to coordinate the Stewarding Banquet Department's schedules, labor expenses, TM forms and support to the Director of Culinary Operations and Department Managers. All duties are to be performed in accordance with departmental and The Venetian Resort's policies, practices, and procedures. This is a safety-related position.
   Essential Duties & Responsibilities:
   
   * Coordinates budgeted costs and manages expenses of Stewarding departments.
   * Coordinate Stewarding setups, function and kitchen managers.
   * Assists with scheduling, training, and coordinating Stewarding team members.
   * Provides support to other departments involved in Stewarding operations.
   * Performs any other related duties as assigned.
   * Maintain schedules and labor tracking.
   * Maintain department and Team Member records in accordance with compliance standards
   * Comply with policies and procedures of the department or section in order to complete service satisfactorily.
   * Proper performance requires some physical and mental dexterity in order to accomplish tasks associated with the completion of the service.
   * Possess skills to expedite clerical processing, perform a service, evaluate information, and take action based upon information to complete a task, assignment, or activity.
   * Completion of a task or assignment requires use of equipment, tools or systems related to the proper performance of the service.
   * Provide a service for others, and provide expertise based on information keyed, gathered, studied, processed or reviewed.
   * Provide a service or assistance to meet the needs of a guest, client or co- team member.
   * Proper performance requires knowledge of a specific function or activity and familiarity with policies and procedures of the department.
   * Safety is an essential function of this job.
   * Consistent and regular attendance is an essential function of this job.
   * Performs other related duties as assigned.
   
   Additional Duties & Responsibilities:
   
   Additional Duties & Responsibilities:
   
   Company Standards of Conduct
   
   All Venetian Resort Team Members are expected to conduct and carry themselves in a professional manner at all times. Team Members are required to observe the Company's standards, work requirements and rules of conduct.
   
   Additional Duties & Responsibilities:
   
   Minimum Qualifications:
   
   * 21 years of age.
   * Proof of authorization/eligibility to work in the United States.
   * High school Diploma or equivalent.
   * Must be able to obtain and maintain a Health Card and any other certification or license, as required by law or policy.
   * 2 to 3 years of experience in office administration and stewarding operations.
   * Must have service experience and sanitation training.
   * Have interpersonal skills with focused attention to guest needs to deal effectively with all business contacts.
   * Knowledge of Office programs: Excel, Word, PowerPoint, and Teams.
   * Bi-Lingual in Spanish preferred.
   * Ability to communicate clearly and effectively in English, both in spoken and written form.
   * Strong interpersonal skills with the ability to communicate effectively with guests and other Team Members of different backgrounds and levels of experience
   * Must be able to work varied shifts, including nights, weekends and holidays.
   
   Physical Requirements:
   
   Must be able to:
   
   * Lift or carry 30 pounds, unassisted, in the performance of specific tasks, as assigned.
   * Physically access all areas of the property and drive areas with or without a reasonable accommodation.
   * Maintain composure under pressure and consistently meet deadlines with internal and external customers and contacts.
   * Ability to interact appropriately and effectively with guests, management, other team members, and outside contacts.
   * Ability for prolonged periods of time to walk, stand, stretch, bend and kneel.
   * Work in a fast-paced and busy environment.
   * Work indoors and be exposed to various environmental factors such as, but not limited to, CRT, noise, dust, and cigarette smoke.

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5. Post your job

   To find the right banquet coordinator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with banquet coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit banquet coordinators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your banquet coordinator job on Zippia to find and recruit banquet coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting banquet coordinators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new banquet coordinator

   Once you've found the banquet coordinator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new banquet coordinator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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