How to hire a barista trainer

How to hire a barista trainer, step by step

Here's a step-by-step barista trainer hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a barista trainer job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new barista trainer
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the barista trainer you need to hire. Certain barista trainer roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A barista trainer's background is also an important factor in determining whether they'll be a good fit for the position. For example, barista trainers from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of barista trainer salaries for various roles:

   Type of Barista Trainer	Description	Hourly rate
   Barista Trainer	Food and beverage serving and related workers perform a variety of customer service, food preparation, and cleaning duties in restaurants, cafeterias, and other eating and drinking establishments.	$12-20
   Server/Barista	A server/barista is someone who makes and serves beverages and foods, such as coffee, tea, and sandwiches or baked goods. He/She or she should be able to explain menu items to customers to ensure customer satisfaction... Show more	$11-19
   Lead Barista	A Lead Barista provides quality customer service and demonstrates knowledge of coffee equipment, products, and menu products. Lead baristas serve all products with friendly and individualized attention towards each customer... Show more	$12-19

   Show more

2. Create an ideal candidate profile

   Common skills:

   • POS
   • Cleanliness
   • Food Preparation
   • Customer Satisfaction
   • Cash Handling
   • Food Products
   • Espresso Drinks
   • Starbucks Coffee
   • Customer Service
   • Customer Complaints
   • Customer Orders
   • Presentation Standards
   • Beverage Quality
   • Food Safety

   Check all skills

   Responsibilities:

   • Manage time to greet customers immediately and provide legendary service while maintaining store cleanliness and completely necessary and important daily tasks.
   • Experience in cash handling, customer service skills, working in a fast pace environment, working POS system, cleaning.
   • Prepare specialty drinks, such as lattes and smoothies.
   • Train new hires on the making of different coffee drinks, recipes and smoothies.
   • Learned various multitasking and problem solving skills while working with other staff to reach the monthly sales goals.
   • Train new employees on how to make drinks properly, use the POS system, and how the store is operated.

3. Make a budget

   Including a salary range in your barista trainer job description is a great way to entice the best and brightest candidates. A barista trainer salary can vary based on several factors:

   • Location. For example, barista trainers' average salary in alaska is 27% less than in massachusetts.
   • Seniority. Entry-level barista trainers earn 38% less than senior-level barista trainers.
   • Certifications. A barista trainer with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a barista trainer's salary.

   Average barista trainer salary

   $16.03hourly

   $33,343 yearly

   ---

   Entry-level barista trainer salary

   $26,000 yearly salary

   Updated December 16, 2025

4. Writing a barista trainer job description

   A barista trainer job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a barista trainer job description:

   Barista trainer job description example

   J oin the movement! Erewhon market is trailblazing in the health and wellness industry, and we’re rapidly expanding! Our culture comes from unstoppable leaders, inspiring staff, and the best food and wellness products on the planet. 10+ locations and growing.

   What we offer:

   • 50% off organic meals daily
   • 20% off in-store purchases
   • 401k with 3% match, Paid Vacation, Health Benefits and much more…
   • Bonuses and sales rewards (for some departments)
   • HUGE opportunities for career growth

   What You Will Do:

   • As a Coffee Trainer, you are the driving force of education and development for the Tonic Bar Teams and will report directly to and collaborate with the Coffee Director. You will foster an atmosphere of learning for not only team members and guests, but yourself as well. You will help our teams connect with our mission and core values.
   • Leading prescribed trainings on various coffee-related topics including introduction to coffee and practical barista skills.
   • Supporting onboarding and leading new-hire training/orientation for teams
   • Providing consistent in-service coaching to continuously improve performance in all areas related to coffee and hospitality - from communication with guests to retail coffee sales to barista skills.
   • Serve as a mentor for Lead Barista, assisting them with guest engagement programs, internal coffee education, and communication with management teams.
   • Guaranteeing product quality by teaching and enforcing quality standards.
   • Actively self-developing and seeking further knowledge to improve your own coffee and training skills.
   • Traveling between stores within your region to provide training and assisting managers and Lead Baristas in implementing training programs.
   • Maintaining a training calendar and communicating with Store Directors and Lead Baristas around scheduling classes and check-ins.
   • Keeping a thorough record of coffee and new hire training taking place at each location in your region and communicating individual and team progress/status with store and regional leaders and the Sr. Training Manager.
   • Supporting stores with shift coverage during peak business (holidays, events, etc..) and as needed in conjunction with training duties
   • Providing first-tier troubleshooting support for coffee-related and POS equipment.
   • All other duties assigned by management.

   What You Will Bring:

   • Minimum one year of Barista experience (speciality coffee setting preferred).
   • One year of Training and Development experience
   • One year of Leadership experience

   Erewhon has many opportunities for career development and growth as we expand across Southern California with eight current stores (Calabasas, Fairfax, Pacific Palisades, Santa Monica, Silver Lake, Studio City, Venice and Beverly Hills) and two more NEW locations opening soon (Culver City, Pasadena).

   #GLATrainer

   Erewhon Market is an equal opportunity employer and we are committed to Equal Employment Opportunity regardless of race, color, national origin, gender, sexual orientation, age, religion, veteran status, disability, history of disability or perceived disability, and per the Fair Chance Ordinance will consider qualified applications with criminal histories in a manner consistent with the ordinance.

   To all recruitment agencies: We do not accept unsolicited agency resumes and are not responsible for any fees related to unsolicited resumes

   Copy this example

   

5. Post your job

   There are a few common ways to find barista trainers for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your barista trainer job on Zippia to find and recruit barista trainer candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit barista trainers, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new barista trainer

   Once you've decided on a perfect barista trainer candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   After that, you can create an onboarding schedule for a new barista trainer. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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