Executive Assistant jobs at Beacon Hill Staffing Group - 192 jobs

Salary range: $40,000 - $45,000 (full-time, exempt) Pro Bono Network (PBN) creates flexible pro bono opportunities, removing barriers to attorney volunteerism, to serve people in need. We partner with legal aid agencies in Chicago and throughout Illinois, co-developing projects to match the needs of the clients and our volunteers; more information can be found at ****************** We're a small, mission-driven nonprofit with a collaborative team and a welcoming, flexible work culture. PBN is committed to attracting and retaining a diverse staff and encourages people of color, individuals who identify on the LGBTQIA+ spectrum, and people with disabilities to apply. Position Overview The Program Administrative Assistant provides essential organizational and administrative support, enabling our program and leadership staff to focus on impact. This is a key behind-the-scenes role that is important to ensuring volunteer attorneys are supported, and that cases move forward. This position focuses primarily on supporting the PBN Program Department, but will also include some operational support. This is a 40 hour per week full-time hybrid position, with two days (Tuesdays and Thursdays) in the office. The right candidate will be highly organized, detail-oriented, and proactive, with strong communication skills and the ability to manage multiple priorities in a fast-moving environment. Key Responsibilities Program Support (75%) Database Management: Maintain and manage the volunteer database (Better Impact) and client case management system (Clio). (Training will be provided.) Data entry for all cases and clinics in Clio. Coordinate volunteer attorney access to case files in Clio. Contact partner agencies to request client demographic data and enter into Clio. Oversee monthly hour reporting by volunteers in Better Impact, following up to ensure accuracy. Conduct regular maintenance of both databases to ensure information is accurate. Generate reports regularly to support the program department, development department, and organizational needs. Volunteer Management: Facilitate annual ARDC (Attorney Registration & Disciplinary Committee) renewals and initial registration, in coordination with each volunteer and each partner agency (training provided) as well as coordinating these forms throughout the year as needed. Prepare and submit applications for continuing learning credit, keep records and create certificates (training provided). Assist with paperwork surrounding volunteer onboarding and general volunteer communication, as appropriate. PBN Correspondence and Meeting Support: Answer the general phone line for PBN, monitor and respond to voicemails and PBN's general email inbox. Assist with the annual personalized thank you notes for all active volunteers, and provide additional support to general mailing needs within the program department. Coordinate program related meetings and ensure notes are taken and distributed. Support volunteer use of the PBN office or PBN Zoom account for client meetings. Assist with the organization and execution of volunteer events and activities. Prepare necessary printed materials for trainings and program activities. Support the Program Department with events, including communication and logistics. Provide onsite support for volunteer events and activities as necessary. Other tasks as assigned. Executive Director Administrative Support (25%) Assist Executive Director: Manage the Executive Director's calendar (meetings, calls, and donor & partner visits), sending email reminders and agenda and follow-ups. Monitor and organize the ED's email inbox; flag urgent items, draft responses for routine inquiries. Manage office supplies and equipment (including ordering), and organize quarterly office cleaning days. Compliance and Record Keeping Support: Track filing and insurance renewal deadlines and maintain organized records (no legal analysis required). Assemble and submit receipts and reimbursement requests; maintain organized digital and physical filing systems for receipts. Prepare summaries as needed. Board and Committee Support: Schedule board and committee meetings, including scheduling polls, arranging room reservations and Zoom links, and sending calendar invites. Prepare and print all board and in-person committee meeting materials. Ensure notes are shared/filed following meetings. Qualifications Experience: 2+ years of administrative, nonprofit, or office support experience preferred. Organization: Proven ability to manage multiple tasks and deadlines with attention to detail. Communication: Professional and clear written, oral, and interpersonal skills. Tech-savvy: Proficiency with Google Workspace (Docs, Sheets, Drive, Calendar); familiarity with Mailchimp, Canva, and Asana is a plus; comfortable learning new systems (training provided for databases). Judgment & confidentiality: Handles sensitive donor, client, and financial information with care. Mission-driven: Excited to support access to justice and work in a small, collaborative nonprofit environment. Compensation & Benefits Salary: $40,000 - $45,000, commensurate with experience. Health insurance, monthly device and internet reimbursement, and access to a retirement plan. Paid time off and holidays; 12 weeks of paid parental leave after one year of employment. Flexible, supportive work culture; remote work 3 days per week. Application Process: Email your resume and cover letter with the subject “Application: PBN Program Administrative Assistant” to ******************. Applications will be reviewed on a rolling basis, with screening calls beginning mid-February. Our ideal start date for this role is the beginning of April 2026. PBN is an equal opportunity employer. PBN does not discriminate on the basis of race, color, age, sex, sexual orientation including gender identity, marital status, disability, religion, citizenship, ancestry, national origin, parental status, military discharge status, status as a protected veteran, genetic information, order of protection status, or source of income; that qualified employees with disabilities will be provided reasonable accommodations necessary to allow them to perform the essential functions of their jobs; and job applicants will not be asked about criminal record or criminal history until an employment interview has been conducted.

CONSTRUCTION IS LEADING THE WORLD IN CAREER OPPORTUNITIES…AND THOSE OPPORTUNITIES CAN BE FOUND AT THE STATE GROUP. The State Group's family of companies is experiencing exponential growth through investing in our people, innovation, and technology. Since 1961, our 3,500+ professionals in North America have provided comprehensive multi-trade industrial contracting services that include Electrical, Mechanical, and Civil on a single-source basis. We have tremendous opportunities for driven leaders looking for a high-energy career. The State Group is seeking an Administrative Assistant for the project site in Perrysburg, Ohio. This position reports directly to the Project Manager. This is a temporary position expected to last 18 months, with the possibility of extension based on business needs and performance. BENEFITS OF WORKING WITH US This position is an integral part of our success and provides opportunities for advancement. 100% PAID medical, dental, and vision insurance. Paid time off, including vacation, sick days, and holidays. 401(k) Retirement Plan with company match and immediate vesting. Competitive compensation, annual pay increases, and bonuses. State embraces and encourages workplace diversity. WHAT YOU WILL DO Provide essential administrative and logistical support. Manage project documentation and correspondence. Coordinate meetings and track daily time. Prepare reports and process invoices/financials. Maintain digital and physical records. Act as a crucial liaison for the Project Manager. Ensure smooth daily operations and compliance. WHAT YOU NEED TO JOIN OUR TEAM 1+ years of clerical experience required. Construction industry experience preferred. Proficiency in Microsoft Office Suite (Outlook, Word, Excel). Experience with Bluebeam preferred. Excellent written and verbal communication skills. Ability to prioritize and manage deadlines effectively. Exceptional attention to detail and accuracy. Effectively work with diverse personalities and communication styles. Strong problem-solving skills and organizational skills Exceptional communication and negotiation skills Adaptable in a fast-paced environment. To learn more about our organization, visit our website at ******************* The State Group is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or protected veteran status. Reasonable accommodations are available upon request for applicants with disabilities. If you require a reasonable accommodation during the application process, please email ***********************.

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm. About Us Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers. The Opportunity We are seeking a Litigation Executive Assistant to join our Firm. This position is responsible for providing comprehensive assistance to, and managing resources for, partners, counsel, associates, and staff attorneys. This position will be based in our Los Angeles office and has a hybrid in-office/remote working schedule. Handles standard administrative functions including answering, screening and placing phone calls; opening and routing mail as directed; managing files, records, attorney calendars and time records; and preparing attorney expense reports. Proxies into attorney's email (if permission is granted) to process new messages, maintain organized email folders and keep attorney apprised of priorities, handling proper filing of emails to retention folders and SRM. Anticipates attorney needs by proactively identifying potential issues and conflicts and taking the initiative to offer solutions and preempt needs. Prepares engagement letters and new client/matter memos, and updates active client/matter number lists to assist with the new business process. Utilizes tracking charts for keeping up-to-date records, with a special focus on billing and new business. Handles all aspects of document preparation, including processing edits, generating redlines, PDF creation, conversions and quality control of work product. Works in tandem with Client Accounting to ensure up-to-date and accurate client billing. Seeks ways of being energetically responsive to clients, providing superior client service in both small and large ways. Assists in promoting business development through entry of activities, maintenance of contacts and assembling of mailing lists in InterAction. Utilizes applications like Excel and PowerPoint to facilitate attorney's work. Researches and makes complex travel arrangement for attorneys, including assisting with visa requirements. Prepares check requests for vendor invoices and actively follows up to ensure timely payment. Delegates work to other departments as necessary, coordinating the completion of delegated work and verifying its accuracy. Assists with attorney personal work when required. Ensures proper functioning of all software and hardware being used by attorneys, in consultation with technology support staff. Performs responsibilities of other support services when needed, including but not limited to printing, scanning, duplicating, quality control and hand-delivering packages. Performs other related duties and special projects as assigned. Assures that all completed projects adhere to accepted professional standards. Demonstrates strong interpersonal, written, and verbal communication skills to facilitate effective work relationships with others. Manages Firm resources responsibly. Complies with and understands Firm operations, policies and procedures. Regular and reliable physical presence to work as part of a team, meet with clients, and use on-site equipment. Qualifications Knowledge of relevant firm computer software programs (e.g., Word, Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems Demonstrates effective interpersonal and communication skills, both verbally and in writing Demonstrates close attention to detail Ability to handle multiple projects and shifting priorities Ability to organize and prioritize work Ability to work well in a demanding and fast-paced environment Ability to work well independently, as well as effectively within a team Ability to synthesize information to prioritize and organize tasks Ability to work in-office at least four days per week to perform in-office administrative functions, maintain physical files, and provide client support services Frequent physical exertion including sitting, repetitive use of both hands, lifting and carrying up to 10 pounds Flexibility to adjust hours and work the hours necessary to meet operating and business needs Demonstrates a high level of professionalism Flexibility and willingness to perform a wide range of tasks extending beyond routine expectations Ability to handle sensitive matters and maintain confidentiality Education And Experience: High School Diploma or equivalent Minimum of five years' of experience in an office environment or an equivalent combination of education and experience Culture & Life at Skadden What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion, and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals. Benefits The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life. Competitive salaries and year-end discretionary bonuses. Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits. Generous paid time off. Paid leave options, including parental. In-classroom, remote, and on-demand learning and professional development opportunities. Robust well-being classes and programs. Opportunities to give back and make an impact in local communities. For further details, please visit: ******************************************************* Skadden is an Equal Opportunity Employer (Disability/Vet/other protected categories). For more information, please visit Skadden.com/careers. The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law. This position is eligible for overtime pay and may be eligible for a discretionary year-end bonus. Salary Details $95,000-$110,000 EEO Statement Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking. Applicants who require an accommodation during the application process should contact Alex Taylor at **************. Skadden Equal Employment Opportunity Policy Skadden Equal Employment Opportunity Policy Applicants Have Rights Under Federal Employment Law Applicants Have Rights Under Federal Employment Law In accordance with the Transparency in Coverage Rule, click here to review machine-readable files made available by UnitedHealthcare: Transparency in Coverage Applicants Have Rights Under California Law Applicants Have Rights Under California Law Skadden will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm. About Us Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers. The Opportunity We are seeking an Executive Assistant to join our Firm. Within this position, you will be responsible for providing assistance to, and managing resources for, partners, counsel, associates, and staff attorneys. This position will be based in our New York office and has a hybrid in-office/remote working schedule. Please note that the Firm will not sponsor applicants for work visas for this position. As the Executive Assistant you will: Handle standard administrative functions including answering, screening, and placing phone calls; opening and routing mail as directed; managing files, records, attorney calendars, and time records; and preparing attorney expense reports. Anticipate attorney needs by proactively identifying potential issues and conflicts and take the initiative to offer solutions and preempt needs. Prepare engagement letters and new client/matter memos, and update active client/matter number lists to assist with the new business process. Utilize tracking charts for keeping up-to-date records, with a special focus on billing and new business. Handle all aspects of document preparation, including processing edits, generating redlines, PDF creation, conversions, and quality control of work product. Work in tandem with Client Accounting (Billing) department to ensure up-to-date and accurate client billing. Seek ways of being energetically responsive to clients, providing superior client service in both small and large ways. Assist in promoting business development through entry of activities, maintenance of contacts, and assembling of mailing lists in InterAction. Utilize applications like Excel and PowerPoint to facilitate attorney's work. Research and make complex travel arrangement for attorneys, including assisting with visa requirements. Prepare check requests for vendor invoices and actively follow up to ensure timely payment. Delegate work to other departments as necessary, coordinating the completion of delegated work and verifying its accuracy. Assist with attorney personal work when required. Ensure proper functioning of all software and hardware being used by attorneys, in consultation with technology support staff. Perform responsibilities of other support services when needed, including but not limited to printing, scanning, duplicating, quality control and hand-delivering packages. Perform special projects as assigned. Assure that all completed projects adhere to accepted professional standards. Demonstrate strong interpersonal, written, and verbal communication skills to facilitate effective work relationships with others. Manage Firm resources responsibly. Comply with and understands Firm operations, policies, and procedures. Perform other related duties as assigned. Qualifications: Knowledge of relevant firm computer software programs (e.g., Word, Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems Demonstrates effective interpersonal and communication skills, both verbally and in writing Demonstrates close attention to detail Ability to handle multiple projects and shifting priorities Ability to work well independently as well as effectively within a team Ability to synthesize information to prioritize and organize tasks Ability to work well in a demanding and fast-paced environment Ability to work in-office at least four days per week to perform in-office administrative functions, maintain physical files, and provide client support services Frequent physical exertion including sitting, repetitive use of both hands, lifting and carrying up to 10 pounds Ability to handle sensitive matters and maintain confidentiality Demonstrates a high level of professionalism Flexibility and willingness to perform a wide range of tasks extending beyond routine expectations Flexibility to adjust hours and work the hours necessary to meet operating and business needs Education and Experience: High school diploma or equivalent; Bachelor's degree preferred Minimum of three years' experience in an office environment or an equivalent combination of education and experience Culture & Life at Skadden What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals. Benefits The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life. Competitive salaries and year-end discretionary bonuses. Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits. Generous paid time off. Paid leave options, including parental. In-classroom, remote, and on-demand learning and professional development opportunities. Robust well-being classes and programs. Opportunities to give back and make an impact in local communities. For further details, please visit: ******************************************************* The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law. Salary Details $90,000 - $100,000 EEO Statement Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking. Applicants who require an accommodation during the application process should contact Alex Taylor at **************. Skadden Equal Employment Opportunity Policy Skadden Equal Employment Opportunity Policy Applicants Have Rights Under Federal Employment Law Applicants Have Rights Under Federal Employment Law In accordance with the Transparency in Coverage Rule, click here to review machine-readable files made available by UnitedHealthcare: Transparency in Coverage

Our client, a fast-growing fintech firm, is seeking a proactive and detail-oriented Remote EA to support a team of executives, data scientists, engineers, and operators. The ideal candidate will thrive in a dynamic, fast-paced environment and bring strong organizational skills, flexibility, and a collaborative attitude. This role requires the ability to juggle multiple priorities, manage vendor and recruiting processes, and keep operations running smoothly. This role is fully remote with occasional flexibility required for evenings or weekends. RESPONSIBILITIES Provide high-level administrative and operational support across ongoing and ad hoc projects. Coordinate vendor relationships, reservations, company events, and offsites. Process payments, resolve account issues, and maintain accurate vendor/contractor records. Manage procurement, equipment inventory, and device trade-ins. Support recruiting efforts by screening resumes, coordinating interviews, and assisting with onboarding and offboarding. Oversee merchandise orders and recurring operational projects. Prepare concise summaries and track progress on internal surveys, trackers, and reviews. Maintain organized records, SOPs, and internal documentation in company systems. Triage and prioritize incoming requests while proactively identifying process improvements. REQUIREMENTS 5-8+ years of Executive Assistant or operations support experience, ideally in a fast-paced or tech/start-up environment. Strong organizational skills with exceptional attention to detail. Excellent interpersonal, written, and verbal communication skills. Ability to manage competing priorities with flexibility and good judgment. High proficiency in Microsoft Office, Google Suite, and collaboration/project management tools. Self-starter with a proactive, solutions-oriented mindset. Must be able to work EST or CST hours; occasional flexibility required for evenings or weekends. SALARY Up to $130K base + discretionary bonus + benefits. HOURS 8:30/9am-5:30/6pm EST or CST, with flexibility.

Our client, an innovative technology organization focused on driving positive economic and societal impact, is seeking a highly organized, proactive, and resourceful Executive Assistant to support its senior leadership team. This role will provide seamless support to three C-suite executives in a fast-moving, entrepreneurial environment. The firm is dedicated to advancing next-generation technology, fostering groundbreaking ideas, and creating accessible intelligence solutions that empower teams and communities. They value curiosity, discipline, operational excellence, and a proactive mindset. This is the right role for someone who anticipates needs, builds structure in evolving environments, and keeps everything running smoothly behind the scenes. The position is in office in Stamford, CT Tuesday-Thursday, with work-from-home flexibility on Monday and Friday. RESPONSIBILITIES: Calendar & Meeting Management: Own and manage complex calendars for three C-suite executives Prioritize shifting demands and coordinate internal and external meetings with accuracy and professionalism Travel Coordination: Arrange domestic and international travel, including itineraries, logistics, and real-time changes Meeting Preparation: Prepare agendas, gather materials, and ensure follow-ups and action items are tracked and completed Communications & Documentation: Draft, edit, and format correspondence, presentations, and reports with precision and attention to tone Operational & Project Support: Track priorities, deadlines, and cross-functional initiatives to ensure accountability and follow-through Support leadership meetings, team offsites, and company-wide events Cross-Team Coordination: Serve as a central liaison between executives and internal/external stakeholders Demonstrate professionalism, judgment, and discretion in all communications Expense & Budget Management: Prepare, reconcile, and track expenses; assist with budget documentation as needed Confidentiality: Handle sensitive information with the highest level of integrity and discretion REQUIREMENTS: 4-7 years supporting C-suite or senior executives, ideally within technology, startup, or financial services environments Exceptional organizational and multitasking skills with meticulous attention to detail Excellent written and verbal communication skills; able to produce polished, executive-ready materials Proficiency with Microsoft Office Suite and modern collaboration tools (Zoom, Slack, Concur, Notion, etc.) Highly proactive, adaptable, and solution-oriented - always several steps ahead Comfortable in a fast-paced environment with evolving needs and priorities Positive, professional demeanor and a genuine “no task too small” approach WHY THIS ROLE IS EXCITING: Directly support three senior leaders at the forefront of a high-growth, mission-driven organization High visibility and ownership within a lean, collaborative leadership structure Exposure to emerging technologies and transformative initiatives Opportunity to make meaningful operational impact across the business Ideal for someone who loves building structure, anticipating needs, and operating in complex environments HOURS: Hybrid: In Office (Stamford, CT): Tuesday-Thursday Work From Home: Monday & Friday SALARY: $135-$150K base + 20% bonus + amazing benefits BENEFITS: Unlimited PTO / Flexible time off Professional development budget Comprehensive health insurance for employees and dependents Life, short-term, and long-term disability coverage 401K with company contribution Flexible spending programs (medical + dependent care) Paid parental leave #IND2

JDA TSG - Senior Azure & Office 365 Administrator Salary Range: $95,000 - $110,000 per year At JDA TSG, we empower many of the world's leading brands by providing top-tier specialized talent, business process expertise, and innovative solutions that propel their organizations in dynamic new directions. Our reputation is built on delivering exceptional focus, adaptability, and confidence with every client we serve. We have an immediate opportunity for a Senior Azure & Office 365 Administrator to join our company, working directly with the Director of Technology. This is a full-time, salaried position with a comprehensive benefits package. The ideal candidate will have hands-on experience managing many aspects of a typical Azure environment, with a heavy focus on Office 365 and Entra ID (Azure AD). This individual should thrive on operational excellence-driving consistency, reliability, and performance across cloud identity, security, and automation systems. They will be adept at maintaining stable environments, streamlining workflows, and ensuring that service delivery meets or exceeds organizational standards through proactive and consultative insight. The role also involves mentoring Level 1 support staff, promoting knowledge transfer, process alignment, and efficient escalation management to strengthen overall team capability. This position is a strategic business partner at its core, not simply a technical operator. The Level 2 Azure Administrator will embed themselves within business functions, proactively identifying where technology can transform workflows, enhance decision-making, and deliver measurable business outcomes. They will collaborate with department heads to understand future initiatives, bring forward innovative Azure-based solutions, and act as consultants on modernization, automation, and optimization opportunities. The ideal candidate thrives on cross-functional engagement, seeks out ways to add value beyond their defined responsibilities, and takes pride in shaping the technological direction of the organization through insight, foresight, and partnership. Essential Functions Azure, Entra ID, and Office 365 Administration Administer Entra ID (Azure Active Directory), including user lifecycle management, conditional access policies, MFA, role-based access control (RBAC), and identity protection measures. Manage Azure subscriptions, resource groups, and governance controls to ensure alignment with security and compliance standards. Oversee Azure SFTP and Azure SQL environments, including provisioning, permissions, monitoring, and ongoing maintenance. Monitor subscription health, usage, and cost governance, coordinating with application owners to optimize cloud footprint and ensure compliance with policy. Support Office 365 tenant services including Exchange Online, Teams, SharePoint Online, and OneDrive along with client PC and Mac client integrations. Manage Teams Voice services such as call routing, auto-attendants, queues, direct routing, and policy configurations. Security, Compliance, and Governance Implement and manage Conditional Access policies, Intune (Cloud PC) configurations, and identity protection strategies. Conduct periodic audits on licensing, compliance, identity configurations, and system health. Ensure secure configuration and operation of Azure storage and select correct tiers based on cost, retention, and performance requirements. Support data movement patterns (Azure Data Factory, Logic Apps, Power Automate connectors, SFTP ingestion) at the infrastructure and governance level. Automation and Workflow Optimization Partner with senior engineers on automation initiatives using PowerShell, Power Automate, and related tools. Develop and maintain standard operating procedures (SOPs) for recurring administrative tasks. Drive improvements in operational efficiency and process standardization across Microsoft cloud platforms. Cross Department Partnership Work directly with business stakeholders to understand workflow requirements and propose Azure-based solutions. Participate in modernization initiatives, cloud migrations, upgrades, and new enterprise deployments. Align technological capabilities with department roadmaps and provide consultative guidance for future planning. Team Collaboration and Escalation Support Mentor Level 1 technicians, providing advanced troubleshooting support and transferring knowledge to improve first-contact resolution. Serve as the escalation point for identity, access, and cloud system incidents. Coordinate with vendors, CSP partners, and internal project teams to maintain and improve cloud platforms. Required Qualifications Strong experience administering Azure, Entra ID and Office 365 including RBAC, conditional access, MFA, and identity governance. Hands-on experience with Azure resource management: VMs, networking, storage accounts, access controls, and security. Ability to configure, secure, and monitor Azure SFTP endpoints and related encryption, retention, and access policies. Strong PowerShell proficiency for automation, reporting, and troubleshooting. Strong troubleshooting and root-cause analysis skills across identity, collaboration, networking, and access systems. Ability to collaborate across departments and translate technical capabilities into business-aligned solutions. Experience supporting data warehouse planning from the infrastructure perspective (storage lifecycle, capacity planning, and performance). Strong communication skills and the ability to mentor junior technical staff. Collaborate with data and analytics teams to support Azure Data Warehouse planning and integration, providing infrastructure-level insight on storage performance, capacity management, and data lifecycle strategies. Technical Requirements: Azure Active Directory / Entra ID management Office 365 Administration Collaborate with project teams to support cloud migrations, upgrades, and new deployments. Microsoft 365 administration (Exchange Online, Teams, SharePoint Online, OneDrive) Azure Networking fundamentals PowerShell scripting Security and compliance features (Conditional Access, Defender for Cloud, Identity Protection) Backup, monitoring, and disaster recovery tools in Azure Preferred Skillsets Microsoft Certified: Azure Administrator Associate (AZ-104) or higher certification). Experience with automation platforms such as Power Automate, n8n or Make.com) Strong understanding of how mac OS and iOS devices interact with Microsoft 365/Entra ID for authentication, conditional access, and data-access controls, with the ability to troubleshoot escalated identity or connectivity issues. Familiarity working with CRM platforms such as Salesforce and integrating them with cloud services and automation tools (e.g., Zapier, Make.com, Power Automate), understanding workflow orchestration, API-based data sync, and how these systems align with the broader strategy and business outcomes). Experience supporting Azure Data Warehouse or modern data-platform initiatives. Work Environment This position operates within a cloud-centric enterprise environment, supporting remote and on-site operations. Work is primarily performed remotely; however, the employee may occasionally be required to travel to the NYC office for critical support, projects, or executive initiatives. The role routinely uses standard enterprise tools such as Azure Portal, Office 365 Admin Center, Teams, and various security administration consoles. Occasional after-hours support is required for essential maintenance, system recovery, or escalation events. The position reports directly to the Director of Technology and collaborates with departments across the organization, including HR, Finance, Data/Analytics, and Operations. About JDA TSG: Since 2011, our mission has remained the same: to partner with clients helping to solve the toughest problems facing their businesses. We have been successful in applying a dynamic and forward-facing approach to business process improvement, outsourced managed services, best leveraging technologies, and talent solutions. Our core values provide the framework that allows us to continually focus on what made us successful in the first place. Quite simply, our values inform us of everything that we do. We knew from day one that if we hired smart, passionate people and provided them with meaningful yet challenging roles, we would thrive as an organization. Benefits and Perks: Healthcare - Comprehensive coverage for you and your family Employee Assistance Program - Get support when you or your family need it with counseling and coaching 401K with company match Paid time off Paid parental leave Volunteer Day Off Life insurance - Protect your loved ones and their future Business travel accident insurance JDA TSG is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas.

Seasonal Tax Preparer EA/CPA/JD + Customer Support Remote U.S. | Part Time | $37 hour + Incentives/Bonuses Opportunity Highlights: $37.00/hour Flexible schedules 100% Remote work (U.S.) Work through April 15, 2026 averaging 20 hours a week Growth potential You must be an actively credentialed, U.S.-based Enrolled Agent (EA), CPA, or practicing attorney with an active PTIN to be eligible for these positions. JDA TSG's Tax Services Group is hiring Enrolled Agents and CPAs across the U.S. as Seasonal Tax Professionals for the upcoming season. If you have 2+ seasons of professional Tax Prep experience, enjoy helping people, and are looking for remote work, we would love to speak with you about joining our team! On a Typical Day, you will: Provide superior customer support via video, phone, and chat, helping customers with their tax returns. On one call, you may be navigating software or network connectivity issues; the next could be researching and answering complex tax questions, or you may be preparing returns. Create an excellent customer experience using your expertise in tax preparation and technical ability. Resolve customer problems in a friendly and timely manner to ensure high customer satisfaction. Carefully document all customer interactions. What We Provide: Seasonal/flexible morning through evening hours over the weekend and on Mondays from the comfort of your home office. W2 position starting at $37 per hour + benefits including 401K with a match, perks and other incentives. Work through April 15, 2026, averaging 20 hours a week. Additional hours may be available. Comprehensive training and support from our management team, who are committed to helping you excel in this role. Equipment including a laptop for the duration of employment. (You must also have access to a personal computer for your use.) The opportunity for employment growth within JDA TSG. If you are available to commit through the end of the standard tax season let's talk! APPLY NOW! About JDA TSG: Since 2011, our mission has remained the same: to partner with clients helping to solve the toughest problems facing their businesses. We have been successful by applying a dynamic and forward-facing approach to business process improvement, outsourced managed services, leveraging technologies and talent solutions. JDA TSG is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, protected veteran status, political affiliation, or any other status protected by applicable law. Applicants must be legally authorized to work in the United States without the need for employer sponsorship now or in the future.

The MSU Alumni Office's mission is to build lifelong enrichment for over nearly 550,000 alumni throughout the world. We work to celebrate traditions, strengthen the Spartan network, provide experiences that enrich people professionally and personally, and encourage service to MSU and the communities in which Spartans live and work. Reporting to the Assistant Vice President of Alumni and Pipeline, the Executive Staff Assistant provides support for the AVP. Working hours vary and may include working nights and weekends based on program needs. CHARACTERISTIC DUTIES AND RESPONSIBILITIES Assistant to AVP: Works closely with Assistant Vice President to manage their schedule and maintain their calendars for meetings, travel, and events. Assists with special projects and handles confidential information. Reviews, sorts, and directs mail, including drafting responses. Keeps confidential files. Assists in planning logistics and agendas for meetings, training programs, interviews, and events to include Sparty Mascot Program. Attends meetings and reports on discussions. Records minutes and distributes to committee participants. Makes travel arrangements and manages conference registrations; reconciles travel reimbursements. Tracks expense reimbursements for travel and credit card transactions from meetings and purchases. Coordinates logistics for the MSU Alumni Office Football suite; contacts attendees; distributes tickets and parking passes; keeps records of guests; pays all invoices; occasionally hosts guests. Miscellaneous Duties: Monitors the operations of the Department and reconciles the budget to keep the Assistant VP informed of expenditures. On behalf of the Assistant VP, serves on various project committees and leadership teams. On behalf of the Assistant VP, represents Michigan State University Alumni Office at state and national meetings. Performs other duties normally associated with a Secretary III and Executive Secretary II in order to ensure completion of necessary work. Completes other duties as assigned. COMMUNICATIONS/INTERPERSONAL RELATIONSHIPS INTERACTS WITH Supervisor/Office Staff - in order to receive instruction, verify information and provide requested materials. MSU donors and alumni - in order to provide services and information to them in the course of University Advancement events and serving thereby as a representative of Michigan State University. MSU deans, directors, faculty, academic staff and support staff - in order to collaborate on projects for the university and its colleges. Event contractors and vendors- in order to coordinate and discuss information related to events Colleagues within University Advancement, including University Development, the MSU Alumni Office and Advancement Services - in order to serve the fundraising and advancement mission of the division. SUPERVISION RECEIVED Direction is received from the Assistant Vice President of Alumni SUPERVISION EXERCISED May provide first-level supervision over student employees and volunteers. IMPACT ON PROGRAMS/SERVICES/OPERATIONS Judgment and decisions made in planning may exert impact on the university's overall image and integrity as perceived by donors, alumni and the university and larger external communities. Errors in such judgment can negatively affect the reputation and future resources of the university, its administrators and the board of trustees. Minimum Requirements Knowledge normally acquired through a high school education with course work in word processing, typing, shorthand, and grammar; five to eight years of related and progressively more responsible or expansive University work experience in maintaining account ledgers, word processing, spreadsheet, database, and presentation software; editing, composing correspondence, taking dictation; or an equivalent combination of education and experience. Desired Qualifications Ability to work and communicate effectively, orally and in writing, with a broad range of internal and external constituents including alumni, faculty, staff, and other friends of the university. Strong collaboration skills. The ability to work independently and flexibly with different responsibilities in a high-energy atmosphere. Solves problems, handles confidential information, and navigates sensitive situations. Excellent project management, organizational, and planning skills, as well as superior attentiveness to detail. Experience managing expenses. Familiarity with higher education, alumni outreach, and engagement. A valid vehicle operator's license where needed to perform duties of the position. Other skills and/or physical abilities required to perform duties of the position. This position requires or will require prior to the completion of the probationary period: knowledge of basic personal computer terminology and operations, and the ability to use If you have experience with the responsibilities outlined in this job description or possess transferable skills, we encourage you to apply! Equal Employment Opportunity Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status. Required Application Materials Resume and cover letter Special Instructions If you have any questions regarding this position, please contact Patricia Karam, Director of Talent Acquisition, at karampat@msu.edu. #LI-PK1 Work Hours 8 am - 5 pm with possible evenings and weekends Website Advancement.msu.edu Remote Work Statement MSU strives to provide a flexible work environment, and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon. Bidding eligibility ends on January 20, 2026, at 11:55 PM

Solace is a healthcare advocacy marketplace that connects patients and families to experts who help them understand and take charge of their personal health About the Role We're looking for an Executive Assistant to provide high-impact support to two to three executives at Solace. You'll act as an extension of the leaders you support, ensuring they are focused on the highest-priority work, operating efficiently, and consistently moving the business forward. You'll manage calendars, meetings, communication flow, travel, and operational cadence, while also representing executives in meetings and driving follow-ups when they are unavailable. The ideal candidate brings exceptional judgment, attention to detail, and the ability to anticipate needs before they arise. This is a high-trust, high-visibility role that is foundational to Solace's ability to scale. You must be based in the United States to be eligible for this role. About Solace Healthcare in the U.S. is fundamentally broken. The system is so complex that 88% of U.S. adults do not have the health literacy necessary to navigate it without help. Solace cuts through the red tape of healthcare by pairing patients with expert advocates and giving them the tools to make better decisions-and get better outcomes. We're a Series B startup, founded in 2022 and backed by Inspired Capital, Craft Ventures, Torch Capital, Menlo Ventures, and Signalfire. Our fully remote U.S. team is lean, mission-driven, and growing quickly. Solace isn't a place to coast. We're here to redefine healthcare-and that demands urgency, precision, and heart. If you're looking to stretch yourself, sharpen your edge, and do the best work of your life alongside a team that cares deeply, you're in the right place. We're intense, and we like it that way. Check out our funding announcement in the WSJ here. What You'll Do Own complex, multi-time-zone calendar management for 2-3 senior executives, prioritizing meetings based on urgency, impact, and strategic value. Protect executive time by triaging inbound requests, managing hold blocks, and proactively resolving scheduling conflicts. Prepare executives for meetings with agendas, pre-reads, talking points, and supporting materials to ensure they arrive aligned and ready. Act as proxy in meetings when needed, capturing detailed notes, clarifying decisions, and driving follow-through on action items. Draft, edit, and send communications on behalf of executives with strong executive presence and clarity. Serve as the primary point of contact between executives and internal leaders, external partners, and vendors. Digest, summarize, and escalate key information, updates, risks, or insights while maintaining strict confidentiality. Support the full leadership cadence (weekly business reviews, staff meetings, planning sessions, offsites) by owning agendas, note-taking, action tracking, and follow-through. Build and continuously improve systems, templates, and processes that enhance executive productivity. Manage end-to-end travel logistics, itineraries, reservations, and expense reporting with meticulous attention to detail. Ensure seamless operational execution during high-volume periods, travel, or periods of rapid change. What We're Looking For 5+ years of experience supporting senior executives in a fast-paced, high-growth environment. Exceptional calendar management, prioritization, and organizational skills. Strong written and verbal communication with an ability to draft clear, concise executive-level messaging. Demonstrated judgment, professionalism, and ability to handle confidential information. Excellent project management skills: you keep things moving, even without explicit direction. Ability to anticipate needs, solve problems independently, and stay ahead of deadlines. Comfort operating in a dynamic, sometimes ambiguous environment while maintaining calm and clarity. High EQ and ability to navigate cross-functional relationships with empathy, tact, and confidence. Bonus Points Experience supporting multiple executives simultaneously. Background in startups, healthcare, technology, or complex operational environments. Applicants must be based in the United States. Up for the Challenge? We look forward to meeting you. Fraudulent Recruitment Advisory: Solace Health will NEVER request bank details or offer employment without an interview. All legitimate communications come from official solace.health emails only or ashbyhq.com. Report suspicious activity to recruiting@solace.health or advocate@solace.health.

Why work at Nebius Nebius is leading a new era in cloud computing to serve the global AI economy. We create the tools and resources our customers need to solve real-world challenges and transform industries, without massive infrastructure costs or the need to build large in-house AI/ML teams. Our employees work at the cutting edge of AI cloud infrastructure alongside some of the most experienced and innovative leaders and engineers in the field. Where we work Headquartered in Amsterdam and listed on Nasdaq, Nebius has a global footprint with R&D hubs across Europe, North America, and Israel. The team of over 800 employees includes more than 400 highly skilled engineers with deep expertise across hardware and software engineering, as well as an in-house AI R&D team. The role As an Executive Assistant (EA), you will provide high-level administrative support to senior executives, helping them manage their time, communications, and strategic priorities. The role combines traditional administrative tasks with project coordination, stakeholder management, and operational support. This role is Remote, based out of the USA (Central Time Zone, preferred Texas) Key Responsibilities: · Provide day-to-day administrative assistance to the Chief Marketing Officer and VP of Partners, including scheduling meetings, managing calendars, coordinating travel, and handling expense reports. · Maintain and organize sales documentation, reports, and presentations. · Assist with updating and maintaining CRM systems (e.g., Salesforce/HubSpot), including data entry, report generation, and pipeline tracking. · Coordinate the preparation of proposals, contracts, and client-facing materials. · Support order processing and liaise with finance/operations to ensure accuracy. Team Coordination · Serve as the first point of contact for internal and external stakeholders requiring information or assistance from the CMO & VP, Partners · Help coordinate team events, offsites, and client meetings. · Ensure smooth onboarding of new team members, including system access, training schedules, and materials. Reporting & Analytics · Assist in preparing weekly/monthly sales performance reports and dashboards. · Track KPIs, team activity, and assist with presentations for leadership. General Support · Manage communication channels (email, Slack, etc.) for team announcements and updates. · Provide ad-hoc support for projects, events, and strategic initiatives. Key Qualifications & Experience · Prior experience in an administrative, team assistant, or sales support role preferred. · Strong organizational skills with excellent attention to detail. · Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook) and familiarity with CRM tools (e.g., Salesforce, HubSpot). · Fluent in English, with excellent professional written and verbal communication skills. · Proactive, highly organized, and reliable · Discreet and trustworthy with confidential information · Demonstrates maturity, sound judgment, and emotional intelligence in high-stakes or sensitive situations · Ability to manage multiple priorities, work independently, and meet deadlines in a fast-paced environment. · Team-oriented mindset with a proactive, “can-do” and service-oriented attitude. Preferred Experience · 3-5 years of supporting senior executives · Experience in a start-up environment · Familiarity with collaboration tools like Confluence, Jira, Slack, and expense/time reporting platforms Salary $98,000 - $140,000 base salary dependent on experience. What we offer Competitive salary and comprehensive benefits package. Opportunities for professional growth within Nebius. Flexible working arrangements. A dynamic and collaborative work environment that values initiative and innovation. We're growing and expanding our products every day. If you're up to the challenge and are excited about AI and ML as much as we are, join us!

• Manage inbox, calendar, and accounts • Draft and respond to emails with a professional tone • Track tasks, projects, and deadlines (ClickUp preferred) • Translate ideas into clear, actionable execution plans • Coordinate and follow up with vendors, contractors, and partners • Anticipate needs and proactively flag potential issues • Maintain organized, accurate, and up\-to\-date systems "}},{"field Label":"Must Haves","uitype":110,"value":"• This role is only open to Filipinos permanently residing in the Philippines. • 3+ years of experience as an Executive Assistant, Operations Manager, or Project Manager • Excellent written and spoken English communication skills • Highly organized with strong attention to detail • Sound judgment with the ability to think independently • Ability to manage multiple priorities effectively • Full\-time availability with overlap in Mountain Time (MT) • Experience using ClickUp is a strong plus"},{"field Label":"Nice to Haves","uitype":110,"value":"• Calm, reliable, and proactive • You think 2-3 steps ahead • You enjoy owning execution • You communicate clearly and professionally • You want a long\-term role and growth"},{"field Label":"Home Office Requirements","uitype":110,"value":"Please only apply for this role if you have the following home office requirements: · Perfectly working headset and webcam · Stable internet connection of at least 25 Mbps ~ 50 Mbps · Up to date computer system with a minimum of Windows 10 or later and mac OS Monterey (12.0) or later · Quiet room with no distractions or background noises · A backup plan if the power goes out or if your internet connection becomes unstable during your shift Only applicants meeting the strict criteria above will be contacted."},{"field Label":"Connect With Us","uitype":110,"value":"https:\/\/virtualcoworker.com.ph https:\/\/virtualcoworker.com\/our\-culture https:\/\/********************************* https:\/\/*************************************************** Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now!","zsoid":"8208015","FontFamily":"Arial, Helvetica, sans\-serif","job OtherDetails":[{"field Label":"Job Category","uitype":2,"value":"Virtual Assistant"},{"field Label":"Work Schedule","uitype":1,"value":"Monday to Friday, 6:00am \- 3:00pm Eastern Standard Time"},{"field Label":"Hours Per Day","uitype":2,"value":"Full Time - 8 hours per day"},{"field Label":"Industry","uitype":2,"value":"Technology"},{"field Label":"Client Location","uitype":2,"value":"USA"},{"field Label":"Work Location","uitype":1,"value":"Home Based \- Philippines"},{"field Label":"City","uitype":1,"value":"Lafayette"},{"field Label":"State\/Province","uitype":1,"value":"Colorado"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"80026"}],"header Name":"Executive Assistant for a Technology Company in the US (Home Based Full Time)","widget Id":"***********0390320","is JobBoard":"false","user Id":"***********0027001","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":true,"job Id":"***********0790013","FontSize":"12","google IndexUrl":"https:\/\/virtualcoworker.zohorecruit.com\/recruit\/ViewJob.na?digest=mYhLPVmsdoeEYzvtj4AKbVWb0iQakngiTkcC1MYaUcc\-&embedsource=Google","location":"Lafayette","embedsource":"CareerSite","logo Id":"idwop0ece2fcac21a443ba16938fb832bdc3b"}

Project & Operations Management • Follow up with team members to ensure tasks and deliverables are completed on time • Track projects, timelines, and milestones across departments • Support project build out for future businesses, systems, and internal processes • Follow up on action items and ensure deadlines are met • Prioritize tasks based on business impact and executive goals • Anticipate needs and proactively resolve issues before they escalate Executive Communication & Email Management • Manage and follow up on emails across multiple inboxes • Draft emails and written communications for executives, • team members, and contractors • Ensure timely responses and consistent communication flow Calendar, Scheduling & Appointment Management • Manage executive calendars, scheduling meetings, calls, and travel • Set appointments and confirm attendance with clients, partners, or team members • Ensure participants are prepared and attend scheduled meetings Presentation & Document Development • Build and organize presentations for internal and external use • Draft, edit, and format documents, reports, and executive materials Governance, Compliance & Legal Support • Review, structure, rewrite, and organize governance, compliance, and legal documents • Assist in ensuring documentation aligns with compliance and operational standards • Maintain confidentiality and discretion when handling sensitive materials Financial & Bookkeeping Coordination • Review financial items and request explanations or clarifications from bookkeeping teams • Process expenses, invoices, and basic financial tracking • Organize financial records and supporting documentation Meeting, Event & Logistics Coordination • Coordinate logistics for meetings, events, and off\-site activities • Manage materials, schedules, and follow\-ups related to events Information & Records Management • Maintain files, records, and internal documentation systems • Ensure documents are organized, accessible, and up to date • Handle confidential and sensitive information with discretion Cross\-Departmental Coordination • Coordinate across departments to support executive priorities • Act as a liaison between executives, team members, and external partners "}},{"field Label":"Must Haves","uitype":110,"value":"• This role is only open to Filipinos permanently residing in the Philippines. • Proficiency in Microsoft Office Suite, including Outlook, Teams, Planner, and, if possible, Co\-Pilot and Power Automate. • Experience with Google Workspace, including Gmail, Calendar, Voice, and AppSheet. • Familiarity with CRM platforms, specifically Go High Level and HubSpot. •Experience using community and membership platforms such as Mighty Networks. • Proficiency in social media and advertising platforms, including Meta Business Suite, Google Ads, and AdWords. • Skilled in project management tools, particularly Asana. • Experience with automation tools such as Zapier. • Proficiency in email marketing platforms, including Mailchimp."},{"field Label":"Home Office Requirements","uitype":110,"value":"Please only apply for this role if you have the following home office requirements: · Perfectly working headset and webcam · Stable internet connection of at least 25 Mbps ~ 50 Mbps · Up to date computer system with a minimum of Windows 10 or later and mac OS Monterey (12.0) or later · Quiet room with no distractions or background noises · A backup plan if the power goes out or if your internet connection becomes unstable during your shift Only applicants meeting the strict criteria above will be contacted."},{"field Label":"Connect With Us","uitype":110,"value":"https:\/\/virtualcoworker.com.ph https:\/\/virtualcoworker.com\/our\-culture https:\/\/********************************* https:\/\/*************************************************** Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now!","zsoid":"8208015","FontFamily":"Arial, Helvetica, sans\-serif","job OtherDetails":[{"field Label":"Job Category","uitype":2,"value":"Other Roles"},{"field Label":"Work Schedule","uitype":1,"value":"Monday to Friday, 10:00am \- 6:00pm Pacific Standard Time"},{"field Label":"Hours Per Day","uitype":2,"value":"Full Time \- 8 Hours per day"},{"field Label":"Industry","uitype":2,"value":"Education Industry"},{"field Label":"Client Location","uitype":2,"value":"USA"},{"field Label":"Work Location","uitype":1,"value":"Home Based \- Philippines"},{"field Label":"City","uitype":1,"value":"Mesa"},{"field Label":"State\/Province","uitype":1,"value":"Arizona"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"85209"}],"header Name":"Executive Assistant for a Coaching and Financial Education Company in the US (Home Based Full Time)","widget Id":"***********0390320","is JobBoard":"false","user Id":"***********0027001","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":true,"job Id":"***********0537083","FontSize":"12","google IndexUrl":"https:\/\/virtualcoworker.zohorecruit.com\/recruit\/ViewJob.na?digest=mYhLPVmsdoeEYzvtj4AKbX05gTUMq5AoYr7F8gX3RAI\-&embedsource=Google","location":"Mesa","embedsource":"CareerSite","logo Id":"idwop0ece2fcac21a443ba16938fb832bdc3b"}

LegalZoom is on a mission to help people navigate the legal system with confidence and clarity. As a leader in online legal services for over 20 years, we combine technology, attorney-led solutions, and expertise to protect the aspirations, lives, and legacies of millions of customers. If you're ready to contribute to a collaborative, diverse, and distributed group of creative thinkers and problem-solvers, we can't wait to meet you. This hybrid position will work remotely as well as onsite in our Austin, TX office. Overview We are looking for a proactive, organized, self-starter with excellent communication and people skills who is passionate about building & driving a cohesive team culture and is highly engaged in partnering with their leaders to support key priorities. Here at LegalZoom, we look to the EA team as partners to their executives, offering high-quality tactical and thoughtful support to their leader(s) and teams. In this role, we are looking for someone who will work closely with their leaders to look ahead to plan and organize calendars, meetings, meeting prep, events, travel, and more. A great fit for this role will also strive to proactively and deeply understand the organization's needs, advocating for cultural improvements, nurturing relationships, and driving work to impact the health of their teams. LegalZoom's EA team delivers detail-oriented day-to-day management of calendars, meeting materials, team support, and facilitation. A successful candidate will be eager and able to partner with the team and deliver successfully against high standards. You will * Support C & VP level leaders across our organization * Manage complex executive calendars, balancing competing priorities * Drive cultural engagement within your organization and site * Execute high-quality event planning for large meetings, off-site and team motivation events, and holiday events * Attend, prep, and manage senior staff meetings as an active member, including full participation and deliverables * Manage the administrative support with financial processes (PO creation/accruals, check-requests, expense report(s), etc.) * Support onboarding for new hires reporting to your leader(s) * Communicate clearly and comfortably across multiple mediums with varying levels of seniority * Coordinate complex international and domestic travel * Other miscellaneous administrative responsibilities You have * Critical thinking & problem solving: Proven, demonstrated critical thinking and problem-solving skills to drive progress and get ahead of your leader(s) * Great communication: Communicate clearly, at multiple levels and with diverse audiences * Team player: Work collaboratively and comfortably with teams-across all seniority levels. Collaborate with and support your peer EAs * Nimble: Flexible and responsive as schedules, priorities and business landscapes change * Proactive/Self-starter: Thinks two steps ahead, anticipating the needs of your executive and preparing for those needs without explicit direction * Professional: Operate professionally and thoughtfully as an extension of the executive brand. Use discretion in handling details of a highly confidential and sensitive nature * Exercise excellent judgment within areas of responsibility and understand and demonstrate LegalZoom's core values * Organized & detail driven: Organize and provide a business environment to enable leaders to focus on high-impact responsibilities; utilize tools and time-management skills to prioritize and handle multiple tasks in a fast-paced environment with the utmost attention to detail * Fast learner: Has a desire and drive to learn new things and quick to acclimate and learn when needed * Ability to leverage technology for efficiency LegalZoom is a remote-first company and the national range for this role is $67,500 - $108,000 plus Bonus and Equity. Actual compensation offered will depend on several factors including but not limited to: geographic location, work experience, education, skill level, and/or other business and organizational needs. In addition, an annual bonus, incentive bonus and/or restricted stock units may be provided as part of the compensation package. You will also receive a full range of medical, financial, and other benefits as seen below. ● Medical, Dental, Vision Insurance ● 401k, With Matching Contributions ● Paid Time Off ● Health Savings Account (HSA) ● Flexible Spending Account (FSA) ● Short-Term/Long-Term Disability Insurance ● Plus other wellness benefits to include: Fertility Mental Health One Medical Fringe lifestyle benefits up to $250 Join us in making a difference as we build our future and help ensure access to professional legal advice to all! LegalZoom is an equal opportunity employer, dedicated to diversity, equality, and inclusion, and provides equal employment opportunities to all employees and applicants for employment. LegalZoom prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Additionally, LegalZoom is enrolled in the E-Verify program. For additional information on E-Verify, please visit Participation and Right to Work pages.

Description About LegalZoomLegalZoom is on a mission to help people navigate the legal system with confidence and clarity. As a leader in online legal services for over 20 years, we combine technology, attorney-led solutions, and expertise to protect the aspirations, lives, and legacies of millions of customers. If you're ready to contribute to a collaborative, diverse, and distributed group of creative thinkers and problem-solvers, we can't wait to meet you. This hybrid position will work remotely as well as onsite in our Austin, TX office. OverviewWe are looking for a proactive, organized, self-starter with excellent communication and people skills who is passionate about building & driving a cohesive team culture and is highly engaged in partnering with their leaders to support key priorities. Here at LegalZoom, we look to the EA team as partners to their executives, offering high-quality tactical and thoughtful support to their leader(s) and teams. In this role, we are looking for someone who will work closely with their leaders to look ahead to plan and organize calendars, meetings, meeting prep, events, travel, and more. A great fit for this role will also strive to proactively and deeply understand the organization's needs, advocating for cultural improvements, nurturing relationships, and driving work to impact the health of their teams. LegalZoom's EA team delivers detail-oriented day-to-day management of calendars, meeting materials, team support, and facilitation. A successful candidate will be eager and able to partner with the team and deliver successfully against high standards. You will Support C & VP level leaders across our organization Manage complex executive calendars, balancing competing priorities Drive cultural engagement within your organization and site Execute high-quality event planning for large meetings, off-site and team motivation events, and holiday events Attend, prep, and manage senior staff meetings as an active member, including full participation and deliverables Manage the administrative support with financial processes (PO creation/accruals, check-requests, expense report(s), etc.) Support onboarding for new hires reporting to your leader(s) Communicate clearly and comfortably across multiple mediums with varying levels of seniority Coordinate complex international and domestic travel Other miscellaneous administrative responsibilities You have Critical thinking & problem solving: Proven, demonstrated critical thinking and problem-solving skills to drive progress and get ahead of your leader(s) Great communication: Communicate clearly, at multiple levels and with diverse audiences Team player: Work collaboratively and comfortably with teams-across all seniority levels. Collaborate with and support your peer EAs Nimble: Flexible and responsive as schedules, priorities and business landscapes change Proactive/Self-starter: Thinks two steps ahead, anticipating the needs of your executive and preparing for those needs without explicit direction Professional: Operate professionally and thoughtfully as an extension of the executive brand. Use discretion in handling details of a highly confidential and sensitive nature Exercise excellent judgment within areas of responsibility and understand and demonstrate LegalZoom's core values Organized & detail driven: Organize and provide a business environment to enable leaders to focus on high-impact responsibilities; utilize tools and time-management skills to prioritize and handle multiple tasks in a fast-paced environment with the utmost attention to detail Fast learner: Has a desire and drive to learn new things and quick to acclimate and learn when needed Ability to leverage technology for efficiency LegalZoom is a remote-first company and the national range for this role is $67,500 - $108,000 plus Bonus and Equity. Actual compensation offered will depend on several factors including but not limited to: geographic location, work experience, education, skill level, and/or other business and organizational needs. In addition, an annual bonus, incentive bonus and/or restricted stock units may be provided as part of the compensation package. You will also receive a full range of medical, financial, and other benefits as seen below. ● Medical, Dental, Vision Insurance ● 401k, With Matching Contributions ● Paid Time Off ● Health Savings Account (HSA) ● Flexible Spending Account (FSA) ● Short-Term/Long-Term Disability Insurance ● Plus other wellness benefits to include: Fertility Mental Health One Medical Fringe lifestyle benefits up to $250 Join us in making a difference as we build our future and help ensure access to professional legal advice to all! LegalZoom is an equal opportunity employer, dedicated to diversity, equality, and inclusion, and provides equal employment opportunities to all employees and applicants for employment. LegalZoom prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Additionally, LegalZoom is enrolled in the E-Verify program. For additional information on E-Verify, please visit Participation and Right to Work pages.

The Opportunity: We are seeking to hire an Executive Assistant to join our Finance Team. Under the supervision of the CFO, this individual will be Responsible for providing a range of administrative support and coordination of projects for the Chief Financial Officer and the Accounting Department including Accounts Payable, Accounts Receivable, Purchasing, Billing and the Payee Program, using Accounting knowledge and Advanced Excel skills. Responsible for maintaining high standards of professionalism, efficiency, personal communication, discretion, and independent judgment. In working with internal and external contacts, including Board Members, the Assistant to the CFO deals with a wide range of highly sensitive issues and documents, under tight deadlines and pressures. Ability to work independently and exerts initiative to assist. What You'll Do: Provide a wide variety of administrative support to the CFO and to the departments under the CFO's supervision. Manage calendars for the CFO's and department to prioritize and resolve conflicts and to ensure all commitments and deadlines are met. Prepare responses, correspondence, meeting materials, schedules, and other forms of communications for the Departments. Create, under the direction of the CFO, and distribute monthly complex reports as required, including staff productivity, departmental and program financial statements monthly, and other reports as determined by CFO. Create an electronic and physical filing system and assist with the organization of CFO's documents, contracts, policies and required files. Assist with accounts payable filing when needed. Assist with purchasing, by ordering, tracking, and receiving as needed to assist purchasing staff and covers in their absence. Receive, sort and distribute departmental mail and correspondence. Work with Payee department to track client debit card orders, receipt, notifications, and pickup on spreadsheet and sign out log. Schedule appointments for CFO, coordinate meetings and staff training as required via Zoom, Teams or in person. Schedule and/or coordinate Board Finance Committee Meeting in preparing agendas, record minutes, and distributing materials as needed. Receive, screen and route telephone calls and assist walk-in visitors, when needed, by ascertaining needs, explaining departmental policies and procedures or referring callers/visitors to the appropriate staff person. Act as backup the Executive Assistant to the CEO and ensure CEO has needed documents and scheduling assistance required, when needed. Assist with conference and meeting room scheduling, physical room setup, maintaining meeting/conference room calendar, with other administrative assistance. When necessary, maintain and manage petty cash, check pickup, Aldi card pickup, mail distribution for department and other tasks needed. Department coordinator for events and holiday celebrations and training, under the direction of the CFO. About Us: For over 35 years, Community Support Services has been making a difference in the lives of countless individuals with severe and persistent mental illnesses. Our nearly 300 employees are real-life champions committed to quality treatment, collaborative care, and effective outcomes. Located in downtown Akron, Ohio, we serve as a leader in behavioral health care for the entire Summit County area. What We're Looking For: Bachelor's degree in Business Administration, Accounting or equivalent Minimum of 2 years of experience as Executive Assistance, preferred Health Care Industry. Intermediate to Advanced Proficiency in Microsoft Excel with willingness to take additional advanced courses. Proficiency with MS Word. What We Offer: Working within in a mission-driven, highly engaged environment A supportive, professional workplace with excellent resources Engaging, autonomous atmosphere Professional Development Assistance and Education Assistance Program Program-Site Eligibility for the Public Student Loan Forgiveness Program 401(k) with 5% employer contribution 10 paid holidays and 15+ days of PTO annually Health, Dental, and Vision insurance Subsidized membership to local YMCA branches Life insurance and short- and long-term disability Qualifications Company's website: ************* Company's Facebook page: https://www.facebook.com/103**********47/ Community Support Services is an equal opportunity employer utilizing affirmative action for veterans and candidates with disabilities.

The Executive Assistant provides high-level administrative and organizational support to the President & CEO, Chief Financial Officer, and Director of Human Resources. Although this position formally reports to the Director of Human Resources, it works cross-functionally with the senior leadership team to ensure smooth daily operations, seamless communication, and strong organizational coordination. The ideal candidate is proactive, detail-oriented, highly organized, and capable of managing multiple priorities with discretion and professionalism. Key Responsibilities Executive Support Manage the President & CEO's calendar, including scheduling, prioritizing, and coordinating meetings, appointments, and travel. Provide administrative support to the President & CEO, CFO, and HR Director, maintaining confidentiality and professionalism at all times. Coordinate and book travel arrangements for executives and new hires (flights, hotels, rental cars, itineraries). Assist with creating presentations, reports, agendas, and meeting materials as requested. Process and track missing manager reports to ensure timely completion. Assist with planning company meetings, events, and recognition activities. Human Resources & Payroll Support Complete E-Verify and new hire employment eligibility documentation. Serve as a backup for the bi-weekly payroll process, ensuring accuracy and timeliness. Input employee referral bonuses and ensure proper documentation. Manage apparel voucher distribution and tracking. Conduct PTO audits and follow up on discrepancies as needed. Support HR initiatives, recognition programs, and quarterly service awards. Administrative Operations Update and maintain company organizational charts. Maintain accurate and timely end-of-month reporting for leadership. Order office supplies, corporate gifts, flowers, and event materials as needed. Send out birthday cards, milestone recognitions, and service awards. Update internal communications such as the TV Guide or display screens. Support office management functions to ensure a professional and welcoming environment. Employee & New Hire Support Manage onboarding travel logistics for new hires (book flights/hotels, coordinate schedules). Assist with new hire communications and administrative onboarding items. General Support Provide general administrative assistance across departments as needed. Maintain a high level of accuracy, organization, follow-through, and ownership in daily tasks. Build strong working relationships across the company to enhance coordination and communication. Qualifications & Requirements 3+ years of experience in an administrative, executive assistant, or office management role; executive-level support strongly preferred. Exceptional organization, time management, and follow-through skills. Strong written and verbal communication skills. Ability to manage confidential information with professionalism and discretion. Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint). Experience with HR or payroll systems (Dayforce preferred) is a plus. Ability to multitask in a fast-paced environment and anticipate needs ahead of time. High level of professionalism, customer service orientation, and reliability. What We Offer Competitive compensation Health, dental, vision, short- & long-term disability, and life insurance 401(k) with company match Paid time off and holidays Supportive and team-oriented work environment About Hill & Smith: Hill & Smith, Inc. is an industry-leading manufacturer of highway safety products, software, and services committed to protecting the traveling public and enhancing infrastructure safety. Headquartered in Columbus, Ohio, we are a member of the HS Roads & Security division of Hill & Smith Holdings PLC, based in Birmingham, England and publicly traded on the London Stock Exchange. Our worldwide Group Purpose is to "Create sustainable infrastructure and safe transport through innovation." Hill & Smith, Inc. operates four manufacturing facilities in the US and sells a wide array of transportation safety products around the world. Our products include roadside safety hardware (steel barriers and attenuators), work zone safety products (arrow boards, message boards, and speed trailers), and ITS smart work zone solutions (roadside data collection equipment and software). Our purpose is to design and deliver innovative solutions to protect the traveling public and road workers by making transportation safer, smarter, and more sustainable. Our Core Values: At Hill & Smith, our values guide everything we do: * Safety - Safety is everyone's responsibility. * Trust and Respect - We build trust through responsible actions and honest relationships. We value everyone and treat people with dignity and professionalism. * Urgency - We act promptly and with the intention to make things happen efficiently and effectively. * Collaboration - We work hand in hand to achieve our goals. * Accountability - Each of us is responsible for our words, our actions, and our results. * Forward Thinking - We always look ahead and plan for what could happen. We aren't afraid of taking risks, and we are always willing to learn and grow. We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

The Executive Engagement Administrator is an integral member of the search execution team, working closely with the consultants and research team, and acting as project coordinator/manager to ensure the timely success of each assignment. The Executive Engagement Administrator serves as a key contact with clients and candidates, schedules interviews, arranges consultant and candidate travel, ensures all due diligence has been conducted on candidates, reviews results, and flags issues. S/he is responsible for the production of multiple documents throughout the search process. KEY RELATIONSHIPS Reports to Administrative Manager (solid line) Administrative Practice Leader (dotted line) One or two executive search consultant(s) (dotted line) Other key relationships Assigned Mentor(s) Executive Engagement Administrators Consultants Corporate Office Staff Associates and Analysts Administrative Staff KEY RESPONSIBILITIES The Executive Engagement Administrator's primary responsibility will be to provide administrative and project support to one or two dedicated executive search consultant(s) and by organizing and ensuring all aspects of assignments run smoothly and efficiently and assisting in creating and maintaining relationships with clients. Additional responsibilities include: * In accordance with the Firm's brand standards, prepare all production work associated with executing a search assignment from start to finish, including qualifications packages for potential new searches, proposal and confirmation letters, position specifications, target lists, progress reports, candidate presentations, reference reports, closeout letters, and candidate and client correspondence. * Close out completed searches and organize all material associated with the search in accordance with audit requirements. * Work closely with client organizations to schedule candidates for interviews with clients, including assistance with hotel reservations, air travel, directions and any other search-related requirements. * Ensure that clients are properly billed in accordance with any special terms; monitor accounts receivables; review monthly client billing worksheets and consultant corporate card statements for charges to be allocated to relevant searches. * Manage and maintain consultant(s) calendar and coordinate trip schedules, making all travel and associated arrangements. * Prepare monthly expense reports and ensure accuracy of the allocation of client-related expenses. * Provide assistance with additional office responsibilities, including but not limited to reception/front desk/switchboard coverage, supporting multiple consultants, IT liaison, software trainer, document proofreading and quality assurance, client meeting preparation, Executive Engagement Administrator mentor, special office projects, social functions and any other tasks identified by the office Administrative Manager on an ad-hoc basis. IDEAL EXPERIENCE Minimum of 5-7 years of experience as an executive assistant Experience in a professional services environment is preferable. Strong project coordination/management skills Experience coordinating complex logistics and projects with multiple stakeholders. Excellent Written and Verbal Communication Skills Expert User of Office Applications (Word, Excel, PowerPoint and Outlook) Experience working with a database is considered a significant asset. Typing speed of 65 WPM or more. An undergraduate degree is desirable CRITICAL CAPABILITIES As measured by year-end performance appraisal and ongoing client, consultant and peer feedback. Communication and Relationship Management: Communicate clearly and interact with others in a manner that demonstrates and inspires confidence. Establish and sustain relationships in order to build and strengthen a network of individuals who work cooperatively with each other, including the ability to interact with very senior-level clients and candidates with the highest degree of professionalism at all times. Demonstrate a team approach to and reinforce collaboration in all internal/external interactions to support work balance among the search team and within the office. Exhibit a client-focused attitude in the work environment. Project Coordination/Management: Proactively manage projects to ensure smooth and high-quality outcomes while working on multiple assignments with differing priorities and abbreviated timelines that involve team members with varying communication and execution styles. Take the lead in the timely and efficient scheduling of candidate/client meetings, ensuring that all parties are kept informed, and all details are confirmed and communicated. Identify the varied resources needed and available to deal with multi-dimensional tasks and putting together a realistic and achievable work plan. Leverage technology such as Outlook, the Microsoft suite of products, and a relational database to their fullest potential in a fast-paced environment. The ideal candidate will do this by: * Building collaborative relationships externally and internally, including with individuals in other Spencer Stuart offices. * Participating in and guiding teams while fostering an environment of mutual trust. * Identifying and assisting in managing the needs and expectations of the internal and external team. * Communicating appropriately and effectively with all levels and diverse cultures. * Demonstrating effectual presence through high-level, written and oral communication skills. * Providing constructive guidance and feedback, and openly receiving the same. * Remaining optimistic and positive - even when under stress - facing challenges by looking for solutions and offering support to colleagues who are in need. Quality: Demonstrate ethical, sound professional practices and personal accountability. Act in a manner that is consistent with the Firm's values. Hold others accountable to standards of performance. Display a curiosity and desire for knowledge and staying current with colleagues, the Firm and its systems. Regularly invest time in encouraging the team to innovate, continuously improve processes and share knowledge. Gain an understanding of and follow the Firm's policies, procedures and brand standards. Advocate high-quality work by ensuring that client deliverables are thoroughly reviewed and edited. Embrace and actively participate in training opportunities and proactively seek guidance and coaching from peers or corporate trainers to augment or improve skills. Proactively share best practices with the search team by communicating the benefits of improved efficiencies. This could be in the form of informal, on-the-job opportunities or in formal, structured learning opportunities with colleagues. PERSONAL CHARACTERISTICS * Strong client orientation; inherent desire to deliver beyond the call of duty. * Very strong organization and prioritization abilities. * Discretion and sensitivity in dealing with confidential communications and documentation. * Endurance and the ability to handle multiple conflicting priorities at once. * Solid judgment; the ability to make sound decisions and work autonomously in the absence of constant supervision. * Proactive; takes steps to prevent problems before they occur.

The Ellwood Aluminum Safety Manager will ensure a safe and compliant workplace by developing and implementing safety programs, conducting risk assessments, investigating incidents, managing the claims process, and training employees on safety protocols. Some key responsibilities include maintaining OSHA compliance, managing lockout/tagout procedures, and fostering a strong safety culture within the manufacturing facility. * Safety Program Development & Implementation: Create, update, and enforce safety policies and procedures to ensure compliance with federal, state, and local regulations. * Risk Assessment & Hazard Control: Regularly inspect facilities, identify potential hazards, and implement corrective actions to mitigate risks. This includes managing machinery safety protocols like lockout/tagout and ensuring safe handling of hazardous materials. * Employee Training: Develop and deliver training programs for new and existing employees on topics such as proper equipment operation, emergency response, and handling hazardous substances. * Incident Investigation: Conduct thorough investigations of workplace accidents and near misses to determine root causes and implement preventive measures. * Work with BWC and TPA to manage the claims process and get injured workers back to the job site. * Compliance & Documentation: Stay informed about all relevant safety regulations, prepare for inspections, and maintain accurate records of injuries, illnesses, training, and safety inspections. * Safety Culture Advocacy: Champion a safety-first culture by promoting safety awareness and inspiring employees to adhere to safety standards. * Emergency Preparedness: Design and execute emergency response plans, including evacuation procedures. * Regulatory Knowledge: Deep understanding of occupational health and safety regulations, especially OSHA standards. * Communication: Strong written and verbal communication skills to present information, write reports, and train employees at all levels. * Attention to Detail: Exceptional ability to observe and identify hazards and potential safety issues. * Problem-Solving: Skill in analyzing information, identifying problems, and developing effective solutions. * Organizational Skills: Ability to manage multiple responsibilities, maintain records, and organize training and meetings. * Interpersonal Skills: Empathy, professional integrity, and the ability to inspire and motivate others. * Strong follow through on creating, implementing and training safety protocols, policies and practices * A bachelor's degree in a relevant field like occupational health and safety or engineering, professional certifications such as CSP or ASP, with deep knowledge of safety regulations (especially OSHA standards) * 2 years' experience in Aluminum Melt and Casting required * 5+ years of experience in occupational health and safety roles within the heavy manufacturing environment. * Attention to Detail: A meticulous attention to detail is necessary for identifying hazards and ensuring the implementation of effective safety measures. * Training and Auditing: Experience in creating, implementing and conducting safety training programs for employees and performing regular safety audits is required