Legal Secretary jobs at Beacon Hill Staffing Group - 131 jobs

Work Setting: Hybrid (2-3 days in office) Compensation: $75,000 - $120,000 annually A respected Sacramento-based litigation firm is seeking a Paralegal to join its growing team. This is an excellent opportunity for someone early in their career-or with prior litigation exposure-looking to grow in a supportive, hands-on environment. What You'll Do Support attorneys across active litigation matters Assist with case management, discovery, and document preparation Coordinate records, filings, and trial prep Work closely with attorneys to move cases efficiently What They're Looking For Prior experience with medical records is a plus, but not required Strong organizational skills and attention to detail Ability to thrive in a collaborative, fast-paced setting Compensation & Benefits The annual salary for this position is between [$75,000 - $120,000 annually]. Factors which may affect pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate. Health insurance (80% employer-paid) 401(k) with up to 4% match PTO: 10 days/year + 10 paid holidays This role offers strong mentorship, meaningful work, and room to grow long-term within the firm.

We're hiring two experienced Legal Secretaries to support our Native American Law practice in downtown San Diego. If you excel in fast-paced environments, bring exceptional attention to detail, and thrive in a role that requires strong organization and sound judgment, we'd love to meet you. Available Schedules We are hiring for two full-time roles with the following set schedules: * Position 1: Monday-Friday, 7:00 a.m. - 2:30 p.m. * Position 2: Tuesday-Saturday, 11:30 a.m. - 7:00 p.m. Please indicate your preferred schedule when applying. What You'll Do You'll provide high-level administrative and practice support to a Partner whose work focuses on gaming, commercial transactions, leasing, finance, and economic development in Indian Country. Ideal candidates bring at least 5-7 years of experience supporting attorneys in transactional, regulatory, or government-facing practices and are confident handling: * Drafting, formatting, and preparing transactional documents, correspondence, resolutions, agreements, and memoranda * Assisting with the assembly, execution, and distribution of deal documents, including signature packets and closing binders * Managing complex attorney calendars, scheduling meetings with clients, government agencies, and internal teams * Coordinating communications with tribal governments, state and federal agencies, and outside parties * Organizing due diligence materials, tracking project timelines, and maintaining matter files * Preparing and processing expense reports, check requests, and other administrative tasks * Supporting attorneys with varying work styles and priorities * Conducting preliminary research and assisting with document management related to gaming regulations, tribal-state compacts, land-into-trust matters, and other Native American law issues * Assisting with travel arrangements, conference preparation, and client meeting logistics To be considered, candidates must have prior experience supporting attorneys in transactional, regulatory, government affairs, or similarly complex practice areas. Experience working with tribal governments or Indian law matters is a plus, but not required. Why Work With Us? * Hybrid work environment with flexibility to balance office and remote work * Collaborative, mission-driven team culture * Opportunity to support high-impact work involving tribal sovereignty, economic development, and major gaming and commercial projects * Competitive compensation. These roles typically pay $87,000-$97,000 depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance. * Full-time employees can participate in our comprehensive benefits program, including medical (HMO/PPO), dental (HMO/PPO), vision, flexible spending and health savings accounts, a robust Employee Assistance Program, firm wellness incentives, an excellent 401(k) profit-sharing program, and generous time-off policies. If you're a proactive, detail-oriented legal secretary who wants to support meaningful, impactful legal work, we'd love to hear from you. Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn the discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability or any other characteristic protected by law.

Job Description We're hiring two experienced Legal Secretaries to support our Native American Law practice in downtown San Diego. If you excel in fast-paced environments, bring exceptional attention to detail, and thrive in a role that requires strong organization and sound judgment, we'd love to meet you. Available Schedules We are hiring for two full-time roles with the following set schedules: Position 1: Monday-Friday, 7:00 a.m. - 2:30 p.m. Position 2: Tuesday-Saturday, 11:30 a.m. - 7:00 p.m. Please indicate your preferred schedule when applying. What You'll Do You'll provide high-level administrative and practice support to a Partner whose work focuses on gaming, commercial transactions, leasing, finance, and economic development in Indian Country. Ideal candidates bring at least 5-7 years of experience supporting attorneys in transactional, regulatory, or government-facing practices and are confident handling: Drafting, formatting, and preparing transactional documents, correspondence, resolutions, agreements, and memoranda Assisting with the assembly, execution, and distribution of deal documents, including signature packets and closing binders Managing complex attorney calendars, scheduling meetings with clients, government agencies, and internal teams Coordinating communications with tribal governments, state and federal agencies, and outside parties Organizing due diligence materials, tracking project timelines, and maintaining matter files Preparing and processing expense reports, check requests, and other administrative tasks Supporting attorneys with varying work styles and priorities Conducting preliminary research and assisting with document management related to gaming regulations, tribal-state compacts, land-into-trust matters, and other Native American law issues Assisting with travel arrangements, conference preparation, and client meeting logistics To be considered, candidates must have prior experience supporting attorneys in transactional, regulatory, government affairs, or similarly complex practice areas. Experience working with tribal governments or Indian law matters is a plus, but not required. Why Work With Us? Hybrid work environment with flexibility to balance office and remote work Collaborative, mission-driven team culture Opportunity to support high-impact work involving tribal sovereignty, economic development, and major gaming and commercial projects Competitive compensation. These roles typically pay $87,000-$97,000 depending on experience. If your pay expectation is outside this range, we still encourage you to apply. Bonuses are awarded in recognition of individual and firm performance. Full-time employees can participate in our comprehensive benefits program, including medical (HMO/PPO), dental (HMO/PPO), vision, flexible spending and health savings accounts, a robust Employee Assistance Program, firm wellness incentives, an excellent 401(k) profit-sharing program, and generous time-off policies. If you're a proactive, detail-oriented legal secretary who wants to support meaningful, impactful legal work, we'd love to hear from you. Procopio is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, lesbian, gay, bisexual, and transgender individuals. Procopio Rises Above and has made a strong commitment to diversity and inclusion; we condemn the discrimination of applicants by race, religion, color, national origin, age, sex, gender, sexual orientation, disability or any other characteristic protected by law.

Robert Half is recruiting a Litigation Secretary for a highly regarded plaintiff-side personal injury and civil rights litigation law firm in the North Bay. The Legal Secretary will play a pivotal role in keeping the office functioning efficiently, assisting the partners with court filings, coordinating meetings, maintaining electronic case files, and working with clients to gather information and documents for discovery. A good candidate is organized, diligent, can work both independently and as part of a team, and is passionate about helping individual and family clients achieve justice and full recovery. Principle responsibilities: - Format, proofread, and finalize detailed correspondence, pleadings, and other legal documents; - File pleadings with both state and Federal trial courts; - Work with paralegal to prepare and serve discovery; - Process and handle incoming subpoenas and obtain medical records; - Communicate with clients in person, over the phone, and via email; - Create and maintain digital case files for each client; - Perform administrative duties, such as maintaining lawyers' calendars, scheduling depositions and entering deadlines to the master calendar; and - Screen, process, direct, and prioritize incoming calls, emails, and mail. Desired qualifications: - 5+ year litigation legal assistant experience; - Knowledge of state and Federal (ECF) e-filing platforms, rules, and eDockets is preferred; - Bilingual fluency in Spanish and English is a plus factor; - Good written (including editing and proofreading) and verbal communication skills; - Excellent attention to detail and organizational skills, incl. ability to handle multiple projects; - Strong time management skills to handle multiple tasks with competing deadlines efficiently; and - Solid office software, word processing, database maintenance, and internet research skills. This is a terrific direct-hire opportunity with some telecommute flexibility to work remotely part of the week. Our client is offering an annual base salary range of $75,000 - 100,000+/year, depending on experience, for a regular 35-hour workweek (7-hour workday). Some overtime available, but it's not common. There is bonus compensation and some employment benefits including HMO medical insurance plan, commuter checks, disability insurance, 401k Plan after at least one years of service, and paid vacation and paid sick leave. The attorneys and the office are very friendly and is a nice place to work. For confidential consideration, please email resume to Jon Lucchese, VP & Sr. Recruiting Mgr. for Permanent Placement Services, at jon.luccheseroberthalfcom . Thank you! Requirements - At least 5 years of experience as a litigation legal assistant. - Familiarity with state and federal e-filing systems and regulations is preferred. - Bilingual proficiency in Spanish and English is a plus. - Strong written communication skills, including proofreading and editing. - Exceptional organizational skills with the ability to manage multiple tasks and deadlines. - Effective time management skills to prioritize competing responsibilities. - Proficiency in office software, word processing tools, and internet research. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

We are seeking an experienced Legal Secretary III to join a team in Walnut Creek, CA. This role offers the chance to provide high-level litigation support and trial preparation assistance within a busy defense law practice. Essential Duties and Responsibilities: • Maintain attorney calendars and tickler systems • Schedule meetings with clients, experts, attorneys, co-counsel, and court appearances • Review and re-index mail for attorney action and calendaring • Draft and edit correspondence and memos • Contact clients to obtain requested information • Maintain and organize electronic legal files with accurate documentation • Prepare discovery, pre-trial, and trial documents for court filing • Manage scheduling and coordination of discovery for both plaintiffs and defendants • Provide short- and long-term legal secretarial support as needed • Answer and screen telephone calls • Transcribe dictation and/or type from handwritten drafts (pleadings, court forms, reports, releases, etc.) • Provide back-up assistance for other secretaries • Stay current on court rules and procedures • Participate in departmental and firm-wide projects Education and Experience: • High school diploma or GED required • Minimum 7 years of defense trial and litigation experience in a similar industry • Minimum 3 years of recent California Civil litigation experience • Strong trial preparation experience required Skills and Abilities: • Thorough knowledge of court procedures • Ability to work independently with strong initiative • Proficiency in MS Word and case management software • Typing speed of 70+ wpm Compensation and Benefits: • Salary Range: $75,000 - $92,000 annually (Depending on experience and qualifications) • Comprehensive benefits package including medical, dental, vision, life, AD&D, LTD, 401(k) with employer match, PTO, separate sick time, and paid holidays By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from HEPCO, Inc and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at ********************************* All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.

Description This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Legal Secretary - Litigation to join our team in our Los Angeles office. We offer a hybrid work engagement with two days of remote work, and three days in-office. This position is responsible for providing litigation secretarial support to five or more attorneys in various practice groups. This role will focus on providing a comprehensive range of secretarial support including typing, editing and/or formatting legal documents and correspondence, filing documents with various courts, both electronically and via messenger, arranging for service of documents on opposing counsel, coordinating schedules, client billing, new matter intake, inputting attorney time, paper and electronic file maintenance, calendar and contacts maintenance, coordinating travel arrangements, preparing expense reimbursement and other secretarial and administrative tasks as assigned. This position requires the ability to work independently at a high level, as well as in a team environment, with other secretaries and firm staff in various departments. At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled. On a typical day you will: Attorney Support: Heavy court filings including service of pleadings on opposing and associated counsel, at state, federal, and appellate level and in many different venues within California and other states Schedule remote hearings and deposition appearances, in-person depositions, appointments, and meetings Track litigation deadlines, provide deadlines to docketing and confirm deadlines are docketed correctly Type, proofread, format and edit correspondence and documents (e.g., pleadings, contracts, memoranda, agreements and other legal documents) under time-sensitive deadlines; some pleading drafting; Build and sustain attorney confidence by minimizing backlog and overtime while maintaining a deep understanding of their practices, goals, and firm policies. Regularly check in with attorneys to ensure projects are on track, exercise judgment on when to seek guidance, and assign tasks to support staff while ensuring timely completion. Communicate project status clearly to all team members. Efficiently handle complex and demanding workflows, leveraging firm resources when necessary. Make arrangements for messenger, overnight delivery or courier services as needed; Schedule appointments, conference calls, meetings and maintain calendars Open and route mail and email, attaching files and documents; save to case management system Docket deadlines Maintain attorney and client records Client Interaction: Answer, screen and respond to phone calls Respond to attorney/clients needs with a sense of urgency, ensuring resolution with appropriate follow-up Serve as an intermediary with clients, responding to requests and proactively addressing client service needs to strengthen relationships. Document Management: Maintain up-to-date forms and collaborate with word processing on templates. Type, proofread, compare, and edit legal and business documents under time-sensitive deadlines. Some pleading drafting Administrative Duties: Work with attorneys to prioritize, organize and relieve them of administrative tasks Run conflicts and open new client and new matter files Make travel arrangements Prepare and submit expense/reimbursement reports and vendor invoices Organize and maintain files: Maintain email files Electronic case management system Maintain attorney and client files, both paper and electronic formats Binders (e.g., for trial, working papers, and business development purposes) Attorney timekeeping: Enter attorney time into time-keeping program and ensure released Process and edit prebills and oversee the client billing process Ownership & Initiative: Take full ownership of personal success and the success of attorneys, welcoming challenges and proactively solving problems. Engagement & Innovation: Stay curious, engaged, and solution-oriented, offering ideas to enhance service, teamwork, and efficiency. Strategic Contribution: Understand firm and practice group objectives, identify opportunities to contribute, and actively participate in solutions to achieve desired goals. Team Support: Assist fellow secretaries and additional attorneys as priorities dictate Maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches and meetings Join us if you have: 5+ years' experience as a legal secretary or executive assistant required; familiarity with law firm billing processes is a plus Demonstrated strong word processing and computer skills; proficient understanding of MS Word, MS Excel and MS Outlook required, experience with all MS Office 2016 products preferred. Experience with MS Office 365 is a plus. Proofreading, NetDocs and PowerPoint skills desired Demonstrated ability to type 75 wpm on word processing equipment with a high degree of accuracy Exceptional organizational skills required; ability to multi-task, work under pressure and meet conflicting deadlines Demonstrate the ability to communicate with finesse, use tact, diplomacy and discretion with firm contacts and clients Willing to work in a team-oriented, service environment; display willingness to share firm and technical knowledge with others High degree of attention to detail as well as initiative to learn new skills that will contribute to enhanced performance of their role Who We AreDavis Wright Tremaine LLP is an AmLaw 100 law firm with 11 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client's and each lawyer's work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.What's in it For You?DWT offers competitive compensation in addition to ample benefits including but not limited to: Choice of health and vision insurance plans 2 paid volunteer days for qualifying community service work Dental plan Fertility and adoption benefit Paid sabbatical after 13 years of service Tuition reimbursement Commuter benefits Retirement contribution This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.California The annualized salary range for this position in Los Angeles is $88,000 to $110,000 ($45.13-$56.41 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available. Davis Wright Tremaine LLP fosters a culture where all talented individuals-including those who are traditionally underrepresented in the legal profession-can have, and can see, paths to success. Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement. Learn more about the firm's commitment to DEI here: *************** . Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email [email protected] . #LI-AF1

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our White Plains office. This position offers a hybrid schedule, with four in-office work days and 1 remote work day per week. The Position Wilson Elser's White Plains office is currently seeking a Legal Secretary to work with a leading Medical Malpractice and Long-Term Care defense team. Key Responsibilities Prepare legal filings: format documents, pull exhibits, proofread and redact documents Prepare court filings, become familiar with court rules and filing procedures E-file court filings Open new matters Document management and organization, saving to network, indexing for file room Retrieve court decisions from Westlaw Prepare cover letters for attorney bills Input billing information into billing software Schedule conferences and depositions, maintain attorney calendars Manage bills for third party vendors, process check requests and follow up with accounting Qualifications 2+ years Litigation experience Prior experience with litigation involving Medical Malpractice Must have prior experience with litigation procedures and processes, e-filing, and creating table of authorities Familiarity with New York State and Federal court procedures and rules Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys Open to taking on new responsibilities and challenging tasks Excellent organizational skills with the ability to integrate into a fast-paced environment Excellent typing skills with proficiency in Microsoft Office 2007 (Word, Outlook, Excel) Strong written and verbal communication skills Licensed Notary A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $70,000 - $80,000 USD Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

Mid-size national civil litigation and insurance defense firm seeking to hire a 3+ year Legal Secretary for its Texas office who works well individually and as part of a legal team, and is willing to go above and beyond to successfully meet the unique needs of our firm. Our office is very busy and we are looking to grow and add an additional person to our team! We are looking for a reliable, energetic, well-organized Legal Secretary to support to our partner-level lawyers. This person must be detail oriented, experienced, hard-working, enthusiastic, and team oriented. Must be familiar with Microsoft Office, especially Outlook, Word, and Excel. Minimum of 3+ years of previous Insurance Defense experience in a law firm required. Position Requirements · At least 3+ years of experience in Insurance Defense. Bodily Injury/Construction Defect experience is a big plus. · Excellent oral, written, and interpersonal communication skills, be detail oriented, hard-working, enthusiastic, and team oriented. · Excellent communication skills, typing skills, computer skills and interpersonal skills and professional appearance. · Active knowledge of the Rules of Civil Procedure and deadlines. · Be familiar with Microsoft Office, especially Outlook, Word and Excel · This is a remote position The firm offers a full benefits package including: Medical, Dental, Vision, Long-term disability, Life insurance, Industry leading technology, 401k, Bar dues, CLE expenses, Robust marketing department, Dedicated internal IT department. Please send your resume with salary requirement. Confidentiality in all discussions and negotiations will be maintained.

Robert Half Legal is partnering with a boutique law firm to identify a skilled Litigation Legal Secretary for a fully remote, part-time, contract opportunity. This role supports a high-profile mass tort sexual abuse case and will provide critical assistance on an ad hoc basis. Key Responsibilities: + Prepare, assemble, and file pleadings and other legal documents in California State Courts with minimal supervision. + Support attorneys with state filings, document organization, and case management tasks. + Maintain deadlines and manage filings to ensure all documents meet California civil procedure requirements. + Coordinate sporadic workload (with advance lead time provided), fluctuating from periods of low activity to up to 15-20 hours per week. + Communicate clearly with attorneys and staff in a fully remote setting. Position Details: + Contract basis with no fixed end date; workload is project-driven. + Fully remote; work from any location within the U.S. + Flexible hours; ideal for candidates seeking supplemental income or working alongside a full-time role. + Compensation up to $40/hr. Requirements Qualifications: + 3+ years of experience supporting litigation in California State Courts. + Strong familiarity with California civil procedure and court filing protocols. + Ability to process and file pleadings with little oversight. + Proven reliability working in remote/virtual legal environments. + Excellent organizational and time management skills. + Ability to respond during ebbs and flows of work, with advance notice. + High level of discretion due to sensitive case matter. Please send your resume directly to Steve[dot]Moss[at]RobertHalf[dotcom] for immediate consideration. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Baker Botts, a full-service, leading international law firm recognized for our understanding of the industries we serve, is seeking an experienced Legal Secretary for our Intellectual Property department. Under general supervision from the Office Administrator, the Legal Secretary provides full administrative and document processing support to assigned groups of attorneys and/or paralegals. This is a hybrid, full-time, non-exempt position resident in the Austin Office with excellent benefits. Essential Duties and Responsibilities: Provides confidential administrative support to assignments, performing secretarial tasks of a confidential nature including, but not limited to, composing or preparing documents and correspondence. This may require spending long periods of time at computer workstation. Format patent prosecution documents including amendments, petitions, restriction requirements, advisory actions, notice of incomplete documents, information disclosure statements, response to notice to file missing arts and certificate of corrections, provisional and non-provisional (Utility), draft responses to office actions. Establishes, maintains, processes, and/or oversees files, correspondence, databases, records, certificates, and/or other documents; creates new patent case records in Firm systems including the CPI docket system, although this position does not involve substantial docket maintenance. Prepares documents and correspondence requiring knowledge of legal terminology and document formats, such as patent applications, Information Disclosure Statements, Response to Missing Parts, Amendments and other miscellaneous Patent Office responses. Request for Continued Examinations, Notice of Allowances and payment of Issued Fees. Ensure maintenance fees and annuity renewals are paid. Monitor and update prosecution deadlines. Review incoming USPTO correspondence and report to clients. Investigate prosecution-related issues in Patent Center. Schedules appointments and performs other tasks related to maintaining assignments' calendars; schedules and coordinates meetings and conferences, including extensive travel, lodging, transportation, and meal arrangements. Coordinates outsourced copy jobs. Provides photocopying and/or scanning of correspondence, documents and other printed materials. May require lifting and carrying file folders without assistance. Handles in-coming correspondence (including gathering and/or preparing needed materials for lawyer's review of same in timely fashion), as well as out-going correspondence, including mail, emails to clients, faxes, hand deliveries, FedEx's, etc. Drafts, edits and disseminates information through presentations, charts, graphs, diagrams, spreadsheets, letters, email, mail, memos, itineraries, etc. Answers telephones and delivers accurate and timely messages. Reviews and revises monthly prebills; prepares correspondence for each and submits revised prebills and drafts letters to lawyer for approval; submits to accounting department for final invoices; mails/emails specific invoices to clients. Inputs attorney time as needed utilizing the Firm's time entry software on a daily basis. Interacts with clients, vendors, attorneys and staff to maintain good relations. Maintains workstation and surrounding area which may require lifting, squatting, kneeling, or bending. Closes files per lawyer requests in Firm software, currently NBI. Reconciles and submits travel, client development, and client expenses for reimbursement through Emburse Enterprise (Formally Chrome River) and reconciles AMEX statements for all assignments. Other projects as assigned by Lawyers and Office Administrator. Qualifications: High School Diploma required; some college and/or PLS Certification desirable. At least three (3) years of experience in a law firm environment, or related professional experience. Knowledge of legal terminology, USPTO systems, and rules for filings and correspondence. Knowledge of electronic client invoicing. Ability to gather data, compile information and prepare reports. Strong organizational and records management skills. Ability to communicate effectively and with tact and diplomacy, both orally and in writing. Ability to maintain confidentiality of all information. Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community. Advanced computer and software application skills. Proficiency with Microsoft products, including Word, Outlook, Excel, and Power Point is required. Working knowledge of New Business Intake, The Source, Intapp Time, Aderant, Emburse Enterprise, and CPI software. Familiarity with Anaqua would be beneficial. Proficiency with e-filing in federal and state courts is desired. Ability to proofread typed material for grammatical, typographical or spelling errors. Ability to organize and prioritize numerous tasks and complete them under time restraints. Must be able to work at a computer for considerable periods of time. Position is full-time and requires a five-day workweek and standard hours as outlined in the firm policy manual. Work frequently requires more than the regularly scheduled 37.5 hours per week to perform the essential duties of the position. Extent of Contact (Within and outside the Firm): Extensive daily contacts with lawyers, staff, and colleagues in local office as well as Firmwide. Moderate to high degree of contact with clients and lawyers with other firms. Occasional contact with vendors, legal associations, and publications. Physical Demands: Moderate physical activity and must be able to work at a computer for considerable periods of time. On occasion, may have to lift and carry file folders weighing up to 20 pounds. Position requires some telephone use. Must be able to lift, squat, kneel and bend. Working Condition and Environment: Work is normally performed in a typical interior/office work environment. This position is a full-time position requiring a 5-day work week and standard hours as outlined in the firm policy manual. Additional hours will be required when necessary to meet established deadlines or stay current with occasional peaks in workload. This role may be hybrid and will require a minimum of four days per week (or at least 80%) present in the office, and up to one day per week (20%) may be performed remotely. Must be available to work overtime, including weekend hours, when necessary to meet established deadlines or stay current with occasional peaks in workload. Must be willing to change regular work schedule to meet the needs of the Firm. Must be able to perform essential duties of the position with time constraints and frequent interruptions. Baker Botts is committed to cultivating a culture where our attorneys and staff thrive professionally and personally. We are proud to offer a comprehensive benefits program designed to support and enhance the overall wellbeing of our employees and their families. Baker Botts L.L.P. is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, gender, sex, age, religion, creed, national origin, citizenship, marital status, sexual orientation, disability, medical condition, military and veteran status, gender identity or expression, genetic information or any other basis protected by federal, state or local law.

Mid-size national civil litigation and insurance defense firm seeking to hire a 5+ year Legal Assistant, who works well individually and as part of a legal team and is willing to go above and beyond to successfully meet the unique needs of our firm. PRIOR CIVIL LITIGATION EXPERIENCE IS A MUST! AT LEAST 5 SOLID YEARS REQUIRED! We are looking for a reliable, energetic, well-organized Legal Assistant to provide support to our Colorado attorneys. This person must be a critical thinker, detail oriented, experienced, hard-working, enthusiastic, team oriented, and a self-starter. Must be experienced with Microsoft Office, especially Outlook and Word. Minimum of 5+ years of previous civil litigation experience in a law firm required. Prior insurance defense experience is preferred. This position plays an intricate role in the day-to-day operations as the legal assistant will perform various functions, including by not limited to, calendar management, document preparation and proofing, document filings, and day to day case management. Job duties include calendar management, electronic file management, document preparation, filing in both State and Federal Court, and scheduling. Position Requirements At least 5+ years of experience in Civil Defense Litigation. Insurance Defense experience is a big plus. Excellent oral, written, and interpersonal communication skills, be detail oriented, hard-working, enthusiastic, team oriented, and a critical thinker. Excellent communication skills, typing skills, computer skills and interpersonal skills and professional appearance. Active knowledge of the Rules of Civil Procedure, ability to calendar deadlines, and experience in preparing basic legal documents and pleadings. Be familiar with Microsoft Office, especially Outlook and Word. The firm offers a full benefits package including: · Medical, · Dental, · Vision, · Long-term disability, · Life insurance, · Remote work, · Industry leading technology, · 401k, · Bar dues, · CLE expenses, · Robust marketing department, · Dedicated internal IT department. Please send your resume with salary requirement. Confidentiality in all discussions and negotiations will be maintained.

Mid-size national civil litigation and insurance defense firm seeking to hire a 3+ year Legal Secretary, who works well individually and as part of a legal team and is willing to go above and beyond to successfully meet the unique needs of our firm. PRIOR CIVIL LITIGATION EXPERIENCE IS A MUST! AT LEAST 3 SOLID YEARS REQUIRED! We are looking for a reliable, energetic, well-organized Legal Assistant to provide support to our California attorneys. This person must be a critical thinker, detail oriented, experienced, hard-working, enthusiastic, team oriented, and a self-starter. Must be experienced with Microsoft Office, especially Outlook and Word. This position will be fully remote. Minimum of 3+ years of previous civil litigation experience in a law firm required. Prior insurance defense experience is preferred. This position plays an intricate role in the day-to-day operations as the legal secretary will perform various functions, including by not limited to, calendar management, document preparation and proofing, document filings, trial preparation, and day to day case management. Job duties include calendar management, electronic file management, document preparation, filing in both State and Federal Court, and scheduling. Position Requirements · At least 3+ years of experience in Civil Defense Litigation. Insurance Defense experience is a big plus. · Excellent oral, written, and interpersonal communication skills, be detail oriented, hard-working, enthusiastic, team oriented, and a critical thinker. · Excellent communication skills, typing skills, computer skills and interpersonal skills and professional appearance. · Active knowledge of the Rules of Civil Procedure, ability to calendar deadlines, and experience in preparing basic legal documents and pleadings. · Be familiar with Microsoft Office, especially Outlook and Word. The firm offers a full benefits package including: · Medical, · Dental, · Vision, · Long-term disability, · Life insurance, · Remote work, · Industry leading technology, · 401k, · Bar dues, · CLE expenses, · Robust marketing department, · Dedicated internal IT department. Please send your resume with salary requirement. Confidentiality in all discussions and negotiations will be maintained.

We are seeking a detail-oriented and highly organized Civil Litigation Legal Secretary for our client in Cincinnati to provide administrative and clerical support to attorneys handling civil litigation matters. The ideal candidate will have strong knowledge of court procedures, excellent communication skills, and the ability to manage multiple tasks in a fast-paced legal environment. Salary: $50,000-$60,000In office position Direct Hire Opportunity Key Responsibilities Prepare, proofread, and file legal documents including pleadings, motions, discovery responses, and correspondence. Manage attorney calendars, schedule hearings, depositions, and client meetings, ensuring deadlines are met. Coordinate filing with state and federal courts, including electronic filing systems. Maintain and organize case files, exhibits, and discovery materials for easy access and review. Communicate with clients, opposing counsel, court personnel, and witnesses in a professional manner. Assist in trial preparation, including compiling binders, exhibits, and witness lists. Handle incoming and outgoing mail, maintain accurate records, and track case progress. Conduct basic legal research and assist with drafting routine documents under attorney supervision. Process billing, track attorney time, and assist with expense reporting. Ensure confidentiality and compliance with firm policies and court rules. Qualifications Minimum of 3-5 years of experience as a legal secretary, preferably in civil litigation. Proficiency in Microsoft Office Suite and legal case management software. Strong knowledge of state and federal court rules and filing procedures. Excellent organizational skills with the ability to prioritize and meet deadlines. Strong written and verbal communication skills. Ability to work independently and as part of a team. High level of professionalism and discretion in handling sensitive information. Preferred Skills Experience supporting multiple attorneys in a litigation practice. Familiarity with e-discovery platforms and trial preparation software. If you feel you meet the above qualifications, please apply for immediate consideration. All qualified applicants will receive consideration for employment without regard to race, color, religion, ethnicity, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other protected status under the law. EverStaff is an equal opportunity employer (M/F/D/V/SO/GI).

Frantz Ward LLP, a 80-attorney Cleveland, Ohio law firm, seeks a Legal Secretary to join our support staff. Prior experience in a law firm or professional services environment preferred. This position performs a variety of specialized legal secretarial tasks for attorneys and paralegals which require distinct knowledge of legal procedures, documentation, and legal time constraints. Qualified candidates should be team oriented, quick learners, flexible, self-motivated, have excellent technical skills and approach change with a positive attitude. Candidate must have excellent customer service skills and be able to work in a team atmosphere. To learn more about our firm please click here Requirements Specific duties include but are not limited to the following: Assist in the preparation of legal documents including typing, proofing and editing of legal pleadings and other documents Comprehensive knowledge of legal office procedures, terminology, forms, documents and citation formats Communicate with clients, courts and governmental agencies providing exceptional customer service in every interaction Effectively use and maintain electronic document management system (Worldox), including data entry and general organization Receive and screen incoming phone calls and e-mails; provide oral and written responses to requests and inquiries. Assist with training and provide technical assistance and troubleshooting to the attorney Assist in entering Attorney time entries Work with Accounting Department and billing attorney to review and revise billing Proformas. Assist in finalizing bills for client mailing Maintain attorney calendar including, deposition scheduling and travel arrangements when necessary General office organization including copying and scanning of documents and maintaining files. Qualifications include: Knowledge of legal terminology and court filing procedures Ability to prioritize a high volume of work at any given time Exceptional typing skills Excellent grammar and strong communication skills Demonstrated ability to work well under pressure Strong customer service attitude and approach required Excellent interpersonal skills with professional demeanor and appearance Individual must be detail oriented, confidential, dependable, and display good judgment Excellent computer skills with experience in Windows, Microsoft Suite Office 2010 including advanced knowledge in Word, Excel, PowerPoint and Outlook Experience and Education Bachelor Degree in related field preferred. Experience with NetDocs and Centerbase preferred Minimum of 3 years of legal secretarial experience. Equal Employment Opportunity is a fundamental principle at Frantz Ward. In keeping with this principle, Frantz Ward does not discriminate in employment decisions on the basis of race, color, religion, gender, age, national origin, citizenship, disability, sexual orientation, veteran status, or any other protected characteristic under applicable federal, state or local law. Frantz Ward LLP believes we provide a stronger and better place to work, think, and grow when we draw from the views of a diverse team. We strive to recruit, employ, and support individuals who contribute to our diversity. We recognize that achieving a truly diverse working environment is an on-going process, and we continue to foster diversity to ensure that everyone at Frantz Ward has a meaningful professional experience. Salary Description $50,000-$60,000 annually

The Cleveland, OH office of Lewis Brisbois, a full-service AmLaw 100 firm, is seeking a legal secretary with litigation experience. The primary responsibilities of this position include working for a minimum of (4) attorneys. Essential functions of this role include docketing, scheduling of appointments including travel, depositions, and various meetings, filing and serving documents both state and federal, creating legal documents, opening new matters, and processing various financial related tasks. We offer competitive compensation and in addition, Lewis Brisbois offers a range of benefits including medical, dental, vision, life insurance, 401k with employer match, as well as sick and vacation time. We also offer excellent opportunities for growth and advancement while working with a collaborative team. Responsibilities Job Specifications/Requirements: High school diploma or equivalent At least three (3) years of legal experience Knowledge of Microsoft Office Suite Strong written and verbal communication skills Strong organizational skills Ability to work under tight deadlines and prioritize responsibilities Ability to maintain and handle confidential information Ability to work effectively in a fast-paced environment Lewis Brisbois is not accepting search firm submissions for this position. Qualifications #LI-HYBRID #LI-AR1 Minimum Salary USD $65,000.00/Yr. Maximum Salary USD $70,000.00/Yr.

Job Description Trusts & Estates Legal Secretary - Cleveland, OH Tucker Ellis LLP is seeking an experienced Trusts & Estates Legal Secretary to join our Cleveland office. This role is fully onsite, five days per week, and will provide direct administrative and practice support to attorneys in our Trusts & Estates group. Key Responsibilities: Provide administrative support to attorneys handling trusts & estates matters, including calendar management, scheduling, and document preparation Prepare, edit, and proofread correspondence, legal documents, and estate planning materials such as wills, trusts, and powers of attorney Assist with probate and trust administration by organizing files, maintaining case documentation, and preparing routine court forms and filings Manage client files (electronic and paper), including opening new matters, maintaining organization, and archiving closed files Communicate professionally with clients, court personnel, and outside professionals, ensuring timely follow-up on requests and deadlines Coordinate signing meetings, notarizations, and document execution for estate planning matters Enter attorney time, process billing, and assist with client engagement letters and related administrative tasks Key Qualifications: A minimum of three years of experience as a legal secretary or legal assistant, preferably in trusts & estates or probate Familiarity with estate planning documents and probate procedures strongly preferred Proficiency with Microsoft Office applications and document management systems Excellent attention to detail, organization, and follow-through in a deadline-driven environment Strong written and verbal communication skills with the ability to interact directly with clients Ability to work onsite in our Cleveland office five days per week What We Offer At Tucker Ellis, we value our employees and provide a robust benefits package to support their well-being: Day 1 Benefits: Medical, dental, and vision insurance coverage Paid Time Off: PTO begins to accumulate immediately, plus paid holidays Retirement Plan:401(k) plan with a profit-sharing contribution Compensation Range The compensation range for this position is $65,000 to $80,000 per year. Final compensation will be based on relevant experience and skill set. Equal Employment Opportunity (EEO) Statement: Tucker Ellis LLP is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other status protected by law. We value diversity and are committed to creating an inclusive environment for all employees. Non-Solicitation Statement Please note that Tucker Ellis LLP does not accept unsolicited resumes from third-party recruiters. Any unsolicited resumes sent to our employees or offices will become the property of Tucker Ellis LLP, and no placement fees will be paid.

The Akron, OH office of Lewis Brisbois, a full-service AmLaw 100 firm, is seeking a legal secretary with litigation experience. The primary responsibilities of this position include working for a minimum of (4) attorneys. Essential functions of this role include docketing, scheduling of appointments including travel, depositions, and various meetings, filing and serving documents both state and federal, creating legal documents, opening new matters, and processing various financial related tasks. We offer competitive compensation and in addition, Lewis Brisbois offers a range of benefits including medical, dental, vision, life insurance, 401k with employer match, as well as sick and vacation time. We also offer excellent opportunities for growth and advancement while working with a collaborative team. Responsibilities Job Specifications/Requirements: High school diploma or equivalent At least three (3) to five (5) years of legal experience Knowledge of Microsoft Office Suite Strong written and verbal communication skills Strong organizational skills Ability to work under tight deadlines and prioritize responsibilities Ability to maintain and handle confidential information Ability to work effectively in a fast-paced environment Lewis Brisbois is not accepting search firm submissions for this position. Qualifications #LI-ONSITE #LI-AR1

The Akron, OH office of Lewis Brisbois, a full-service AmLaw 100 firm, is seeking a legal secretary with litigation experience. The primary responsibilities of this position include working for a minimum of (4) attorneys. Essential functions of this role include docketing, scheduling of appointments including travel, depositions, and various meetings, filing and serving documents both state and federal, creating legal documents, opening new matters, and processing various financial related tasks. We offer competitive compensation and in addition, Lewis Brisbois offers a range of benefits including medical, dental, vision, life insurance, 401k with employer match, as well as sick and vacation time. We also offer excellent opportunities for growth and advancement while working with a collaborative team. Responsibilities Job Specifications/Requirements: * High school diploma or equivalent * At least three (3) to five (5) years of legal experience * Knowledge of Microsoft Office Suite * Strong written and verbal communication skills * Strong organizational skills * Ability to work under tight deadlines and prioritize responsibilities * Ability to maintain and handle confidential information * Ability to work effectively in a fast-paced environment Lewis Brisbois is not accepting search firm submissions for this position. Qualifications #LI-ONSITE #LI-AR1 Minimum Salary Maximum Salary

A busy Domestic Relations law firm is seeking a high-level Legal Secretary to join their team. Work hours are Monday through Friday from 8 a.m. to 5 p.m. Answer incoming phone calls and returning missed calls Schedule consultations for new clients and determine the need for current clients Set court hearings and maintain Attorney's calendar Perform front office and administrative functions and prepare and email client intake form and Fee Agreement to new or returning clients Handle documents pertaining to divorce, adoption, property settlements, etc. Set up new client files, scan all client related documents into client's online file, maintain filing into client's paper file, and complete file closeout process for closed cases Verify all hearings noted on court orders are documented on Attorney's calendar, prepare drafts for Attorney review, and court packets for filing Follow up to ensure timely submission, assist client with discovery responses, and organize and scan all discovery documents into client folder