$5,000 HIRING BONUS! UPDATED PAY RANGE!
Come join our awesome team as a Physical Therapy Assistant (PCA) at Senior Community Care of Colorado PACE, Montrose. Relocation Bonus offered!
Senior Community Care of Colorado PACE is part of Volunteers of America National Services which serves as the Housing and Healthcare subsidiary of the Volunteers of America parent organization.
Pay: $29.00-$38.00 per hour based on experience
Schedule: Monday-Friday 8am-5pm
Employer/Employee Benefits:
Medical, Dental and Vision insurance
Health Savings Account (HSA)
Flexible Saving Account (FSA)
403(b) - with discretionary contribution
Paid Vacation/Sick Time
Employee Referral Program
Benefits with minimal to no cost to employees:
Scholarships
Employee Assistance Program (EAP)
Wellness program
Life insurance (with an option to purchase additional)
Short term disability
Loan program
NEW! NetSpend - Get paid early: Tap into 50% of your earnings before payday.
Ministry Program
The Physical Therapy Assistant Provides clinical physical therapy treatments for program participants on acute, restorative and maintenance levels as needed. Follows the treatment plan as per Registered Physical Therapist assessment and documented care plan.
QUALIFICATIONS:
A graduate from a physical therapist assistant curriculum approved by the American Physical Therapy Association.
Currently licensed as a Physical Therapist Assistant in the state of Colorado.
Minimum of one-year experience working with the frail or elderly population required.
Minimum of one year experience as a Physical Therapy Assistant in a skilled nursing facility is preferred.
Good working knowledge of physical, psychosocial and behavioral needs of the elderly population.
Able to understand medical terminology and how it applies to physical therapy, to communicate with participants, staff, IDT and physicians, and how to prepare meaningful reports.
Ability to communicate with the participants to establish favorable attitude to motivate the participants to desired cooperation and effort in his/her rehabilitation development.
Must have a valid driver's license, proof of insurance and have means of transportation.
ESSENTIAL FUNCTIONS:
Perform physical therapy treatments and related duties as may be delegated by the physical therapist.
Communicate Participant's changes and progress per treatment plan on a regular basis to Registered Physical Therapist.
Maintain proper documentation according to state, federal PACE regulations.
Maintain proper records according to PACE policy and procedures.
Perform and record, if required, as specified by the planned treatment program, non-evaluative on-going data: Measurements of vital signs, range of motion, strength and linear increments; Types of assistive mobility devices used, and the distances covered; Results of tests and evaluations performed by the registered physical therapist.
Respond to psych-social support needs of the participant and/or the participant's family.
Communicate appropriately and effectively with all personnel and to document according to professional standards.
Keep timely records, meet regularly with the Registered Physical Therapist and attend care conferences as requested.
Participate in patient care conferences and other rehabilitation related meetings as appropriate.
Communicate with Registered Physical Therapist and IDT members regarding patient progress, problems and plans.
Participate in in-service training programs for all staff in the facility.
Instruct participant and family members and nursing staff in restorative and therapeutic maintenance programs.
Abides by regulations pertaining to PACE as established by Federal and State Agencies and the Volunteers of America Health Facilities policies.
Attends required in-services & completes assigned online modules.
Perform other duties as assigned.
Senior Community Care of Colorado (SCCCO) is a PACE Program (Program of All-Inclusive Care of the Elderly) serving older adults in Montrose and Delta Counties. Our team offers wrap-around care services to meet the unique needs of each of our participants and support them to remain living independently in their homes and communities. Our approach to care is based on our respect for the human spirit and the belief that the right to dignity doesn't diminish with age. Compassion, empathy, personal attention are at the core of how we serve each and every program participant. Unlike other settings, getting to know our participants and building meaningful relationships are key to our success. SCCCO has centers in Montrose and Delta Counties, surrounded by the breathtaking Colorado scenery.
Volunteers of America National Services has been certified as a Great Place to Work for 7 years running by its employees! Their work has a special meaning: this is not “just a job”.
Take pride in helping others and join us today!
At VOANS, we celebrate sharing, encouraging and embracing diversity. Equal employment opportunities are available to all without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, parental status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. We believe that blending individual strengths and unique personal differences nurtures and supports our organizations' shared commitment to our mission and creates an inclusive and diverse environment where everyone feels valued and has the opportunity to do their personal best.
ExperienceRequired
1 year(s): Experience working with the frail or elderly population.
Preferred
1 year(s): Experience as a Physical Therapy Assistant in a skilled nursing facility is preferred.
Licenses & CertificationsRequired
Driver's License
Physical Therapy Asst
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.
Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary.
We're seeking a future team member for the role of Regulatory Administration and Filings - IC3 to join our CORPORATE ORGANIZATION team. This role is located in Boston, MA.
In this role, you'll make an impact in the following ways:
• Report on and make recommendations around legislation, providing client support as a subject matter expert in a particular area of investment law
• Provide clients with materials required by the SEC and for board meetings to address specific legislative issues
• Specialize in analyzing and reporting on specific legislation and guide clients on implementing controls to meet regulatory requirements
• Deliver quarterly newsletters and ad hoc news alerts in your field of expertise
• Perform calculations to answer regulatory questions for more complex clients
• Collaborate with clients' accounting firms to exchange complex data needed for regulatory matters
• Participate in client board meetings as a subject matter expert
• Provide guidance to less experienced colleagues as needed and contribute to team objectives
To be successful in this role, we're seeking the following:
• Bachelor's degree or equivalent combination of education and experience required; JD from an accredited law school preferred
• 5-7 years of experience preferred
• Experience in the securities or financial services industry preferred
• Strong subject matter expertise in investment law and regulatory administration
• No direct people leadership required
At BNY, our culture speaks for itself, check out the latest BNY news at:
BNY Newsroom
BNY LinkedIn
Here's a few of our recent awards:
• America's Most Innovative Companies, Fortune, 2025
• World's Most Admired Companies, Fortune 2025
• “Most Just Companies”, Just Capital and CNBC, 2025
Our Benefits and Rewards:
BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter.
BNY assesses market data to ensure a competitive compensation package for our employees. The base salary for this position is expected to be between $168.000 and $100,000 per year at the commencement of employment. However, base salary if hired will be determined on an individualized basis, including as to experience and market location, and is only part of the BNY total compensation package, which, depending on the position, may also include commission earnings, discretionary bonuses, short and long-term incentive packages, and Company-sponsored benefit programs.
This position is at-will and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation) at any time, including for reasons related to individual performance, change in geographic location, Company or individual department/team performance, and market factors.
BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.
$34k-49k yearly est. Auto-Apply 1d ago
Associate, Fund Administration I
BNY 4.1
Lake Mary, FL jobs
Associate, Fund Administration
At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.
Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary.
We're seeking a future team member for the role of Fund Administration - IC1 to join our Fund Administration team. This role location is based in Lake Mary FL.
In this role, you'll make an impact in the following ways:
• Perform a variety of fund administration activities, including expense allocation, budgeting, cash allocation, analysis of fund metrics and compliance
• Calculate daily fund position and cash reconciliations, resolve discrepancies and escalate issues to more senior colleagues
• Synthesize, report and assist in analyzing fund revenues, expenses, profitability and other key metrics
• Work with clients to communicate fund expense and performance information, and answer straightforward questions about funds
• Review fund data and monitor compliance with all regulatory, BNY Mellon and client specifications
• Work with internal and external auditors to provide requested information
• Compile and assist in analyzing fund performance data for inclusion in Board of Directors report materials
• Review fund expense budgeting conducted by support staff
• Contribute to the achievement of team objectives
To be successful in this role, we're seeking the following:
• Bachelor's degree in accounting or the equivalent combination of education and experience
• 0-3 years of total work experience preferred
• Experience in accounting or fund administration preferred
• No direct reports
At BNY, our culture speaks for itself, check out the latest BNY news at:
BNY Newsroom
BNY LinkedIn
Here's a few of our recent awards:
• America's Most Innovative Companies, Fortune, 2025
• World's Most Admired Companies, Fortune 2025
• “Most Just Companies”, Just Capital and CNBC, 2025
Our Benefits and Rewards:
BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter.
BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.
$21k-32k yearly est. Auto-Apply 1d ago
Associate, Derivatives Middle Office II
BNY 4.1
Lake Mary, FL jobs
Analyst, Derivatives, Middle Office II At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.
Recognized as a top destination for innovators and champions of inclusion, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary.
We're seeking a future team member for the role of Analyst to join our Middle Office team. This role is located in Pittsburgh, PA / Lake Mary, FL (4 days in office per week).
In this role, you'll make an impact in the following ways:
Under minimal supervision, provides accounting and trading support activities for funds of moderate complexity.
Performs reviews of moderately complex documents processed from across the Bank to confirm compliance with established processes and procedures.
Reviews moderate volume of documents to ensure processors followed established procedures and took on minimal risk. Leverages some knowledge of processes of procedures to confirm findings.
Tracks fund data and trades. Maintains records of moderate complexity in accordance with department policies and procedures.
Searches for fail points in processes and drafts error reports to be provided to clients. Has some knowledge of compliance rules and service level agreements.
To be successful in this role, we're seeking the following:
Basic Qualifications:
1-3 years of experience Financial Services or Banking
Ability to learn new processes
Business communication with internal and client stakeholders
Preferred:
1-3 years of experience in Middle Office Operations
Derivatives Operations and/or Corporate Actions Operations
Advanced Excel Skills
Some experience with Data Analysis and Visualization tools (for ex: Power BI)
At BNY, our culture speaks for itself, check out the latest BNY news at:
BNY Newsroom
BNY LinkedIn
Here's a few of our recent awards:
America's Most Innovative Companies, Fortune, 2025
World's Most Admired Companies, Fortune 2025
“Most Just Companies”, Just Capital and CNBC, 2025
Our Benefits and Rewards:
BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter.
BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.
$21k-25k yearly est. Auto-Apply 1d ago
Associate, Middle Office
BNY 4.1
Pittsburgh, PA jobs
At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.
Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary.
We're seeking a future team member for the role associate to join our Middle Office team. This role is located in Pittsburgh, PA (4 days in office per week).
In this role, you'll make an impact in the following ways:
Independently provide accounting and trading support activities for funds of higher complexity.
Perform reviews of complex documents processed across the Bank to confirm compliance with established processes and procedures.
Review work of more junior colleagues and provide technical assistance on complex matters.
Track fund data and trades, maintain records of high complexity, and prepare system-generated reports or templates with advanced data sets.
To be successful in this role, we're seeking the following:
High school/secondary school diploma or equivalent combination of education and experience required; Bachelor's degree a plus.
2-3 years of total work experience preferred.
Experience in accounting support or the mutual fund industry preferred.
Strong knowledge of processes and procedures to confirm findings and ensure compliance with FCC regulations.
No direct reports; provides guidance to less experienced Middle Office support staff as needed.
At BNY, our culture speaks for itself, check out the latest BNY news at:
BNY Newsroom
BNY LinkedIn
Here's a few of our recent awards:
America's Most Innovative Companies, Fortune, 2025
World's Most Admired Companies, Fortune 2025
“Most Just Companies”, Just Capital and CNBC, 2025
Our Benefits and Rewards:
BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter.
BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.
$25k-31k yearly est. Auto-Apply 1d ago
Associate, Middle Office I
BNY 4.1
Pittsburgh, PA jobs
At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.
Recognized as a top destination for innovators and champions, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary.
We're seeking a future team member for the role of Associate, Middle Office I to join our team. This role is located in Pittsburgh, PA.
In this role, you'll make an impact in the following ways:
Responsible for processing, monitoring, researching and analyzing transactions and resolving non-complex inquiries.
May coordinate with both internal stakeholders and external stakeholders and/or clients to gather, disseminate, and resolve basic information about transactions.
With guidance, conducts research to gather information on non-complex transactions and data-related, straightforward inquiries.
Responsible for reconciliations to third parties (cash, asset, trade matching, and market value) and analysis, break assignment and resolution of reconciliation breaks and failing trades.
Responsible for or facilitating the maintenance of trade static data, trade enrichment, and trade exception handling and market claims.
Also responsible for daily portfolio valuation processes and engages in exception processing for breaks.
May also participate in monthly accounting close processes, cash projection reports, cash management support, monthly end-client statement delivery, and ad hoc reporting.
Focus is on gaining middle office experiences.
Escalates complex transactions to senior team members.
Collaborates with limited group of internal and external stakeholders to deliver recommendations to basic inquiries.
Interacts with clients in answering basic questions and resolving straightforward inquiries.
No direct reports.
Contributes to the achievement of team objectives.
To be successful in this role, we're seeking the following:
Bachelor's degree in finance or the equivalent combination of education and experience is required.
0-3 years of total relevant work experience preferred.
At BNY, our culture speaks for itself, check out the latest BNY news at:
BNY Newsroom
BNY LinkedIn
Here's a few of our recent awards:
America's Most Innovative Companies, Fortune, 2025
World's Most Admired Companies, Fortune 2025
“Most Just Companies”, Just Capital and CNBC, 2025
Our Benefits and Rewards:
BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter.
BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans
$25k-31k yearly est. Auto-Apply 1d ago
Executive Personal Assistant & Lifestyle Manager
East West Gem Co 4.7
Charleston, SC jobs
Executive Personal Assistant & Lifestyle Manager
Compensation: $60k+ salary DOE, discretionary bonus, full benefits including 401k with 3% match, health and dental, paid time off
Schedule: Full-time, with some evenings/weekends as needed
About the Role
This is a pivotal, high-trust role supporting the founder & CEO of three fast-paced, design-driven jewelry companies currently undergoing brand expansion, a corporate HQ buildout, and ongoing travel and content production. This is her right hand for execution in all aspects of her life.
This is a hands-on role that blends lifestyle management, some household upkeep, task execution, and business support. Your job is to bring calm, care, and clarity to everything you do. Whether that's ensuring the home is ready for company, scheduling appointments, taking the dogs to the vet, maintaining a wardrobe, or driving the CEO to a meeting.
While we do have professional housekeepers coming on a regular cadence, the home should be “reset” every morning and consistently maintained throughout the day- no clutter, nothing out of place, visually composed. This allows the founder to focus her energy on high-level work and strategy, which benefits the entire team. You'll be instrumental in creating that space for her to thrive.
What You'll Be Doing
Executive & Business Support
Manage a dynamic, ever-changing calendar across 3+ entities
Coordinate travel (flights, hotels, airport transfers, itineraries)
Drive the CEO to meetings when needed (using her vehicle)
Make appointments and confirmations across personal and professional domains
Occasionally assist with light brand tasks, logistics, or support during photo shoots
Help facilitate move-in and setup of new corporate HQ
Home & Lifestyle Management
Reset and tidy the home every morning (visual order, surface clarity, nothing out of place)
Manage errands, groceries, car appointments, and light organization projects
Handle dog care: feeding, walking, vet appointments, etc.
Keep home guest-ready: bar carts styled, packages unboxed and put away, visual consistency
Family & Rhythm
Occasionally assist with the founder's daughter (6 years old, part-time). Please note this is not a main function of the role.
Comfortable around children and two friendly mini aussies
Support daily flow so the founder can stay focused and grounded
You Might Be a Fit If You Are:
A grounded, emotionally intelligent person who thrives in high-accountability environments
A naturally organized and thoughtful executor who can absorb direction and run with it
A calm presence in fast-moving, shifting situations
Someone with strong taste and aesthetic intuition who can make a space look intentional and elegant
Someone who doesn't need to be reminded twice. Someone who can retain instruction, anticipate needs, and ask smart clarifying questions when needed
Experienced with logistics, events, or home management (former executive assistants, personal assistants, stylists, estate managers, or event planners welcome)
Requirements
Must be currently based in Charleston, SC (this is not a remote or relocation role)
Must have a valid driver's license and reliable transportation
Able to work in-person full-time with flexibility for evenings/weekends if needed
Must sign an NDA and pass a background check
How to Apply
Send your resume and a short cover note to ********************** with the subject line:
“Executive PA & Lifestyle Manager - Your Name”
Bonus (Required for Consideration): In your note, please include:
One way you've helped someone elevate their space, system, or sense of calm
Why you believe you'd be a great long-term fit in a high-accountability role like this
Contact info for 1-2 references (can be personal or professional) who can speak to your reliability, discretion, and execution style
$60k yearly 1d ago
Executive Personal Assistant
Career Group 4.4
San Francisco, CA jobs
A rapidly scaling and highly reputable AI company in San Francisco is seeking an experienced Executive Personal Assistant to provide comprehensive support to a very busy and high-profile CEO. This role is best suited for someone who thrives in a dynamic, fast-paced environment, has a 24/7 service mindset, and takes pride in managing both high-level executive needs and hands-on personal tasks with equal enthusiasm. This is an exciting opportunity to be a part of an innovative company within a role that offers growth.
***Please note this is a fully onsite role in San Francisco (FiDi) with required overtime and occasional travel.
Key Responsibilities:
Manage all business, personal, family, and household calendars, including appointments, events, travel, and special occasions
Coordinate complex domestic and international travel for both business needs and family travel, serving as point of contact throughout, managing itineraries and processing expenses.
Arrange all meeting logistics both internal and for high profile external clients
Oversee full-scale household operations: vendor management, maintenance scheduling, property logistics, and organization
Run personal errands, gifting, shopping, reservations, and ad hoc requests with speed and discretion
Plan and execute private family events, dinners, and celebrations
Track and reconcile expenses and assist with household budgeting
Serve as liaison between the executive, family, vendors, and household staff
Respond quickly to urgent, after-hours needs while exercising sound judgment and confidentiality
Maintain files, contacts, records, and office supplies
Support special projects and cross-functional initiatives
Travel 1-2 times per quarter as needed
Qualifications:
5+ years of Executive Assistant and Personal Assistant support for high-profile or UHNW principals and/or senior executives
Strong track record managing personal and household operations in demanding environments
Highly proficient in Google Workspace, Slack, Notion, Signal, WhatsApp, and modern productivity tools
Exceptionally polished, proactive, and resourceful - a step ahead at all times
Able to interface with high-profile individuals with professionalism and discretion
Comfortable working as part of a collaborative support team
Fully accessible mindset - willing to work outside standard business hours
Salary:
$145,000 - $165,000
Competitive Base Salary + Benefits
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San
Francisco Fair Chance Ordinance.
California applicants, please view our Privacy Notice here:
https://careergroupcompanies.com/california-privacy-notice/.
Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.
$145k-165k yearly 1d ago
Executive/Personal Assistant to Principal
Career Group 4.4
Greenwich, CT jobs
A prestigious, growing investment firm is seeking an Executive Assistant/ Personal Assistant to provide comprehensive support to a busy executive and his family. This hybrid role involves managing both personal and professional responsibilities, ensuring the seamless coordination of business and personal priorities. The ideal candidate will possess an ability to seamlessly manage multiple different tasks, be proactive, have a solutions-oriented mindset with strong interpersonal skills and discretion.
Salary commensurate with experience: $150-175k base range + strong discretionary bonus structure + paid benefits, 20 days of PTO, 401k match
Location: Greenwich, CT onsite Monday - Friday
Hours: typically 8:30am-5:30p but need to be flexible and have a 24/7 mentality as needed, especially when principal is traveling
Qualifications
10+ years of C suite EA/PA experience to an executive or high-profile individual
Extreme sense of discretion - must be trustworthy
Must be very professional and polished to represent executive across all facets of his life
Warm personality and client service oriented
Executive Assistant (50%)
Proactively manage Outlook calendar for both business and personal
Coordinate global travel including flights, accommodations, transportation, and itineraries and prepare expense reports using Concur
Schedule and prepare materials for business meetings, ensuring all logistics and follow-ups are handled
Act as the primary point of contact for internal and external communications, ensuring timely and accurate correspondence
Personal Assistant (50%)
Oversee daily household needs including vendor coordination and maintenance scheduling
Manage grocery orders, household supply replenishment, and other personal shopping and returns
Research, plan, and book family vacations including flights, accommodations, and activities
Schedule and coordinate rides for children
Please submit your resume to apply!
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
$150k-175k yearly 5d ago
Personal/Executive Assistant
Glocap Business Professionals, Administrative, Operations 4.3
Greenwich, CT jobs
Our client, a Connecticut based hedge fund is seeking a highly organized, discreet, and proactive Personal/Executive Assistant to provide seamless support to the Chief Executive Officer. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and is comfortable operating with the utmost professionalism and confidentiality. The position will be located in Greenwich, CT AND New York City (3 days/week from the CEO's home office in Greenwich CT and 1-2 days/week from the NYC office). MUST HAVE A CAR.
Job Details
COMPANY: Hedge Fund
ROLE: Personal/Executive Assistant
LOCATION: 3 days in the CEO's home office in Greenwich, CT and 2 days in NYC Midtown office with some flexibility to WFH at times
Hours: 9:00am-5:00pm with flexibility to work early mornings, evenings and weekends as needed
Salary: $150k-$175k base DOE + Bonus Eligible + Great Benefits!
Degree: Highly Preferred
MUST HAVE A CAR
Responsibilities will include but are not limited to:
Personal Assistance
Household & Lifestyle Management:
Coordinate with household staff, property managers, and service vendors for multiple residences.
Schedule maintenance, oversee vendors, and ensure properties are operating smoothly.
Event & Party Planning:
Plan and execute personal and firm-related events, including the CEO's annual summer party and holiday (Christmas) party, attended by large guest lists of employees, family, and professional contacts.
Manage all aspects of event logistics, from venue selection, catering, décor, entertainment, and transportation to invitation management and day-of coordination.
Coordinate with multiple vendors including event planners, florists, caterers, photographers, and rental companies to ensure every detail is executed flawlessly.
Oversee invitation design and distribution, track RSVPs, and manage guest communications with professionalism and discretion.
Maintain event budgets, timelines, and vendor contracts, ensuring cost-effectiveness while delivering a refined, high-quality experience.
Serve as the primary liaison between the CEO, guests, and vendors, ensuring that all logistics and presentations reflect the firm's culture and the CEO's preferences.
Personal Scheduling & Logistics:
Manage personal calendars, appointments, and commitments, ensuring alignment with professional obligations.
Handle errands, reservations, and travel arrangements for the CEO and family as needed.
Anticipate personal needs: birthdays, holidays, and travel; ensuring thoughtful preparation and organization.
Regularly provide driving support for the CEO, family members, and guests, ensuring punctual, safe, and discreet transportation.
Discretion & Trust:
Handle all personal and professional information with the highest level of confidentiality.
Serve as a trusted confidant and representative of the CEO, maintaining composure and discretion at all times.
Navigate sensitive and time-critical issues with tact and minimal supervision.
Executive Support
Calendar & Meeting Management:
Proactively manage a complex and rapidly changing calendar, ensuring the CEO's time is optimized and priorities are aligned with strategic objectives.
Coordinate and confirm meetings with investors, senior leadership, and external partners, balancing competing demands with efficiency and tact.
Prepare daily and weekly agendas and briefing materials to ensure the CEO is fully informed and prepared for all engagements.
Communication & Correspondence:
Act as the primary point of contact for all communication to and from the CEO, demonstrating exceptional judgment and professionalism.
Draft, proofread, and manage confidential correspondence, reports, and presentations with attention to detail and tone.
Screen, prioritize, and respond to emails and calls, ensuring timely follow-up and alignment with the CEO's preferences.
Meeting Preparation & Follow-Up:
Organize and support investor, board, and leadership meetings by coordinating logistics, preparing presentations, and managing materials.
Record and track action items, ensuring timely completion by responsible parties.
Maintain a high level of awareness of ongoing projects, priorities, and business developments.
Travel Coordination (Occasional):
Plan and execute detailed domestic and international travel arrangements, including commercial and private flights, accommodations, ground transportation, and meeting logistics.
Prepare comprehensive travel itineraries with contact lists, schedules, and materials to ensure seamless travel experiences.
Remain on-call for travel adjustments and urgent needs, providing real-time problem-solving support.
Qualifications
Bachelor's degree required.
5+ years of experience supporting a senior executive, ideally within financial services, or a similar fast-paced environment.
Must have a car
Exceptional written and verbal communication skills.
Strong organizational, time management, and prioritization abilities.
Advanced proficiency with Microsoft Office (Outlook, Excel, PowerPoint, Word) and comfort with modern productivity tools.
Proven ability to handle confidential information with integrity and professionalism.
Highly responsive, composed under pressure, and capable of anticipating needs before they arise.
Understanding/experience within the field of health and fitness a plus.
$150k-175k yearly 1d ago
Executive Personal Assistant
Atlas Search 4.1
Stamford, CT jobs
Our client is a reputable Investment Firm located in Manhattan, with offices in Stamford, CT. This will be on-site 2-3 days a week.
Principal Responsibilities:
Maintain complex executives' calendars by scheduling, coordinating, and updating meetings
Coordinate personal travel arrangements, including domestic and international airfare (both commercial and private), ground transportation, hotel accommodations, and dining reservations
Ad hoc projects and errands
Book personal appointments for executives and family members
Requirements:
A completed Bachelor's degree
5+ years of EA/PA experience, supporting high-profile executives
Must have experience working from the executive's office
Exhibits a high level of professionalism and hyper attention to detail
The annual base salary range is $120,000 to $150,000. The actual compensation offered to the successful candidate may vary from the posted hiring range based on geographic location, work experience, education, and/or skill level, among other factors. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.
$120k-150k yearly 2d ago
Personal Assistant to Chief Executive Officer
Self Opportunity, Inc. 4.5
Dallas, TX jobs
A well-established, fast-growing company is seeking a Confidential Executive Assistant / Personal Assistant to provide high-level administrative, operational, and occasional personal support to the CEO. This position requires exceptional organizational skills, professionalism, and discretion. The right candidate will be highly reliable, resourceful, and comfortable managing a wide range of responsibilities - from executive scheduling and communications to local driving and logistical coordination.
Responsibilities:
Manage and prioritize the CEO's daily schedule, appointments, and travel logistics.
Coordinate meetings, prepare agendas, take notes, and track follow-up actions.
Draft, edit, and prepare correspondence, presentations, and reports.
Serve as liaison between the CEO and internal/external stakeholders, maintaining confidentiality at all times.
Manage special projects and assist in planning company meetings and off-site events.
Provide occasional personal support, including driving the CEO to meetings, events, and airport drop-offs/pickups.
Ensure vehicle cleanliness, readiness, and safe transport at all times.
Handle confidential and sensitive matters with discretion and professionalism.
Anticipate needs and proactively resolve issues to ensure smooth daily operations.
Requirements:
Bachelor's degree or equivalent professional experience.
Minimum 7+ years of experience supporting senior or executive-level leadership.
Exceptional organizational, time-management, and multitasking abilities.
Excellent written and verbal communication skills.
Professional demeanor with strong attention to detail and follow-through.
Valid driver's license and clean driving record (MVR required).
Ability to maintain confidentiality and use sound judgment in all matters.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Flexibility to assist with personal errands, occasional after-hours needs, or short trips as required.
Must be reliable, discreet, and able to represent the CEO and organization with the utmost professionalism.
What's Offered:
Competitive base salary commensurate with experience.
Comprehensive health, dental, and vision insurance.
401(k) with employer match.
Generous paid time off and holidays.
Flexible hybrid work arrangement when not driving or on-site.
Opportunity for long-term growth within a respected organization.
Professional and supportive environment working directly with executive leadership.
$65k-97k yearly est. 1d ago
Design Assistant
24 Seven Talent 4.5
Los Angeles, CA jobs
A contemporary womenswear brand is seeking a Design Assistant to support the Design Director and broader design team in seasonal concepting, product execution, and cross-functional workflow. This role is ideal for someone highly organized with strong sketching skills and interest in categories such as soft woven dresses, tops, and knits.
Key Responsibilities:
• Assist Design Director and team with inspiration, research, and special projects
• Support seasonal development through trim, fabric, color, and concept research
• Prepare weekly and seasonal design presentations
• Update and distribute line sheets and design documents in collaboration with Development
• Manage style naming/numbering and facilitate pass-offs to Technical Design
• Create flats, construction details, color CADs, prints, embroidery layouts, and artwork pitching
• Communicate CAD, placement, and color updates to Development throughout the process
• Maintain organized sketch libraries and update illustrations as needed
• Support design updates for best sellers
• Assist with archiving vintage inspiration samples, artwork, and submit materials
• Help create BOMs and track reference materials
• Build collaborative cross-functional relationships with Development and other teams
Qualifications:
• Degree in Fashion or Apparel Design (2-4 year program)
• Proficiency in Adobe Creative Suite - Illustrator, Photoshop, InDesign
• Strong sketching skills and attention to detail
• Knowledge of fabrics, washes, embellishments, and basic garment construction
• Interest or experience in knitwear design preferred, not required
• Patternmaking or technical knowledge a plus
• Highly organized, adaptable, and able to work independently and cross-functionally
• Strong follow-through, time management, and prioritization skills
• Ability to foster an inclusive and respectful working environment
$39k-51k yearly est. 2d ago
Administrative Assistant
Solomon Page 4.8
Bellevue, WA jobs
We are hiring an AdministrativeAssistant to join a top consumer goods company in their Bellevue, WA Headquarters. This position will run for 3 months with the potential to extend.
Pay Rate: $20/hr
Responsibilities:
Extend a warm and professional welcome to guests, clients, and team members at reception desks
Collaborate seamlessly with the Physical Security Team to oversee visitor tracking and escort protocols
Execute precise vendor coordination, maintaining strict adherence to company policies and procedures
Facilitate essential office processes including mail handling, supply management, and shipping logistics
Respond promptly and courteously to internal service requests, ensuring exemplary customer service standards
Maintain meticulous standards in meeting room and collaboration area maintenance, liaising effectively with facilities for ongoing upkeep
Exercise prudent oversight over office supplies, budgets, and inventory management, demonstrating fiscal responsibility and resourcefulness
Comfortable navigating a dynamic, non-desk-bound work environment with grace and professionalism
Required Qualifications:
1+ year of experience in a similar position
Have the capacity to lift and carry objects, equipment, or supplies, which can range from light items (less than 10 pounds) to heavier items (up to 50 pounds or more)
The ability to move around the facility, including walking, events, standing, and possibly climbing stairs or ladders for excessive amount of time
Will have ability to bend, stoop, kneel, and crouch for tasks like inspecting equipment, performing, and accessing low storage areas etc.
Standing and sitting, for extended periods during inspections or maintenance tasks, as well as sit for desk work and administrative duties
If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
Opportunity Awaits.
$20 hourly 4d ago
Administrative Assistant
Pride Global 3.7
New York, NY jobs
A minority-owned professional recruitment and staffing advisory firm assisting clients with direct hire and contract talent search solutions across a variety of skillsets and industries, Russell Tobin is disrupting the industry with our total dedication to creating bespoke programs that enable our clients to meet their exact recruiting goals. How do we accomplish this? With an empowering corporate culture based on continuous learning, accountability, and growth-and the result is an impressive roster of clients, long-lasting business relationships, and one of the best places to work in the staffing sector.
Pride Global is seeking a motivated and organized AdministrativeAssistant to support our New York City office. This is an excellent opportunity for someone who enjoys keeping things running smoothly, has great attention to detail, and is excited to grow within an organization. The ideal candidate will be proactive, reliable, and eager to learn beyond traditional administrative duties.
Responsibilities:
•Serve as the main point of contact for general office operations for the building and outside vendors.
•Manage incoming and outgoing mail and deliveries.
•Handle bank deposits and managing of checks.
•Maintain and order office and kitchen supplies; coordinate with vendors as needed.
•Assist with scheduling, meeting coordination, and event logistics.
•Support company events, engagement activities, and team celebrations.
•Help coordinate interviews and candidate logistics alongside the recruiting team.
•Maintain an organized and welcoming office environment.
•Assist leadership with ad-hoc administrative projects.
Qualifications:
•Bachelor's Degree required
•1-3 years of administrative or office management experience preferred (internships or entry-level experience welcome)
•Strong communication and organizational skills
•Proficiency with Microsoft Office
•Comfortable managing multiple priorities in a fast-paced environment
•Friendly, professional demeanor and a proactive, team-oriented mindset
•Missing something? If this sounds like a great job you can do, but you're missing a few qualifications, we encourage you to apply anyway. We understand a diverse workplace requires a diversity of experience-and we want to include yours in the mix if you've got the skills we need!
Important Details:
•Location: New York, NY
•Compensation: $25-$30/hour (based on experience)
•Schedule: Monday-Friday, In-Office
Our Benefits
•A complete benefits package that includes health, medical, vision, and 401k, as well as a range of free programs aimed at supporting employee wellness.
•Opportunities for growth and development across a global corporate network while impacting people's lives and Helping the World Work as part of the Pride Global family of companies.
•A supportive workplace that promotes diversity of thought, new ideas, and team success through an empowering, inclusive corporate culture (learn more at decidedlydiverse.com).
•Access to inspiring events, invitations to happy hours, and many more opportunities for fun with the most dynamic and motivated team in the industry.
Our Pledge
The Pride Global family of companies is an Equal Opportunity Employer. We believe in an inclusive workplace that values different perspectives, fosters creativity, and delivers innovative solutions for ourselves and our clients. We aim to hire and cultivate talent from all backgrounds at the same time we work to create opportunity and address challenges for diverse professionals in our workplace and our industry. If you require any accommodations or have questions, please reach out to **************************. For more information, visit our website at prideglobal.com.
$25-30 hourly 1d ago
Litigation Secretary, Civil Litigation Defense
Adams & Martin Group 4.3
Los Angeles, CA jobs
Preeminent national defense firm has an immediate need for an experienced Litigation Secretary in their Downtown Los Angeles office. The Litigation Secretary will collaborate with a dynamic team of attorneys to deliver comprehensive support.
The ideal candidate has 5+ years of experience drafting and revising correspondence, pleadings, and legal documents; organizing and managing electronic files; preparing expense reports; managing attorney calendars; and performing other legal administrative tasks as needed.
Duties and Responsibilities:
Maintain and update electronic case files, adhering to protocols for efficient searching and tracking.
Prepare and revise legal documents, pleadings, exhibits, administrative filings, and mediation/arbitration materials.
Manage attorney calendars to monitor deadlines, coordinate filings, and ensure timely task completion.
Handle administrative tasks such as expense reports, client invoicing, conflict checks, and new client onboarding.
Arrange travel logistics, including bookings, transportation, and updating reservations through the firm's travel agency.
Proofread documents, prepare notebooks and exhibits, and manage confidential, time-sensitive materials.
Required Experience:
Minimum of 5 years of civil litigation experience with strong understanding of legal terminology and procedures.
Commercial Litigation experience preferred but not required.
Proficiency in e-filing systems (ECF and California state), document databases (e.g., NetDocs), and Microsoft Office Suite (Word and Outlook).
Familiarity with billing and expense reporting software is a strong plus.
Comprehensive benefits, generous PTO, and flexible work schedules offered.
Compensation: $90,000 - $110,000 based on experience.
If you are looking to work in an environment of open communication and collaboration built on mutual respect across all levels of the firm, this is the place for you! Apply today for immediate and confidential consideration!
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
$39k-46k yearly est. 1d ago
Litigation Secretary, San Francisco
Adams & Martin Group 4.3
San Francisco, CA jobs
A well-established litigation practice is seeking a Litigation Secretary for their San Francisco office. This is a full-time, on-site opportunity providing complex and specialized secretarial and administrative support to attorneys and other timekeepers. The Litigation Secretary will play a key role in maintaining efficient case management, ensuring accurate and timely document preparation, and supporting daily operations within a collaborative team environment.
Responsibilities
Complete all document processing and correspondence assignments accurately and within timekeepers' deadlines
Manage, organize, and maintain documents and pleadings in iManage and on a shared M drive
Maintain attorney/paralegal calendars; schedule meetings and input all court-related deadlines
Communicate with the docketing department regarding litigation deadlines
Redline documents using Litera
Draft pleadings and discovery documents, including master captions, notices, declarations, proposed orders, and proofs of service
Arrange for court filings, including electronic filing and service in accordance with state, federal, and local rules
Coordinate with vendors for service of process, subpoenas, and courtesy/chambers copies
Handle attorney admissions for various courts (California, Washington State, New York, etc.)
Coordinate court reporters and videographers for depositions and hearings
Assist with deposition exhibit preparation
Prepare, draft, and coordinate service of subpoenas
Proofread all documents for accuracy
Conduct basic legal research
Assist with DocuSign document preparation
Manage incoming and outgoing telephone calls professionally
Maintain strong client relationships on behalf of attorneys
Enter time daily using Intapp
Provide support to additional team timekeepers, as needed
Prepare New Business Forms, conflict checks, engagement letters, and waiver letters
Prepare and process invoices, expenses, check requests, reimbursements, and related accounting documentation
Assist with conference room reservations for meetings and depositions
Copy sensitive documents that should not be sent to the Copy Center
Make travel arrangements in compliance with firm Travel Policy
Review, distribute, and process prebills
Coordinate internal procedures and compile materials for attorney/paralegal audit letter responses
Perform other duties as assigned
Qualifications
Required:
Proficiency in iManage and other firm software applications after training
Ability to work overtime as needed
Proficiency in Microsoft Office Suite
Strong understanding of court rules, procedures, and legal terminology
Previous litigation secretarial experience
Preferred:
Bachelor's degree
Work Environment
Full-time position based in the San Francisco office
Professional, collaborative environment supporting complex litigation work
Overtime may be required as needed
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
$40k-48k yearly est. 4d ago
Color Assistant
24 Seven Talent 4.5
Los Angeles, CA jobs
A leading apparel brand is seeking a Color Assistant to support its Raw Materials team for a 3-month onsite assignment in Los Angeles, CA. This role is ideal for someone highly organized, detail-oriented, and interested in color development, product processes, or merchandising support.
Position Details
• Title: Color Assistant
• Location: Los Angeles , CA - Fully Onsite
• Type: 3-Month Freelance Assignment
• Compensation: $25-$30 per hour, based on experience
• Start Date: ASAP
What You'll Do
• Check in and log inbound mail and submissions using trackers and PLM
• Pull, organize, and prepare files for team review
• Maintain color records, approval history, and file systems
• Create and file folders for new and completed submissions
• Maintain Color Continuity Cards to support seasonal consistency
• Coordinate with internal partners and overseas teams to send approvals and track progress
• Log submissions in and out as they move across stakeholders
What They're Looking For
• Strong organization skills and attention to detail
• Ability to multitask in a fast-paced environment
• Positive attitude and proactive communication
• Strong written and verbal skills
If you or someone you know would be a great fit, feel free to reach out or apply for more information.
$25-30 hourly 2d ago
Administrative Assistant II (Global Security Leadership)
Us Tech Solutions 4.4
North Chicago, IL jobs
Provides advanced administrative support to Global Security leadership team including VP.
Monitors and prioritizes email, highlights actions and routinely authors responses.
Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.
Follows company purchasing and other established procedures.
Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.
Professionally interacts with senior level management.
Consistently handles confidential or business-sensitive information.
Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
Arranges catering and food services for department meetings.
Proactively identifies and resolves scheduling conflicts.
Provides other administrative duties as required.
Top skill requirements:
Responsive and able to multitask.
Technical proficiency with Microsoft Office, SAP/Concur, and other relevant systems.
Attention to detail.
Strong communication across all levels.
Discretion and confidentiality.
Education:
Minimum Associate Degree in Office administration and/or equivalent is required.
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Recruiter Details:
Name: Shivangi Shivpuri
Email: *********************************
Internal Id: 25-52936
$32k-40k yearly est. 3d ago
Administrative Assistant
Acro Service Corp 4.8
New Castle, DE jobs
Job Description: This position will provide the full range of administrative support to the Unit. This includes document/spreadsheet/database/presentation design, creation, editing; and providing administrative support to operations/components of programs. This also includes resource mailbox administration for the Team (including managing, sourcing appropriate answers, and responding to funding and general inquiries), list-serv management, providing administrative support to and “staffing” Response Team meetings (including related cross agency councils and committees) as assigned. This position will also assist with staff onboarding, the development/management of unit and other duties as assigned.
Qualification: Advanced or Expert skill in Microsoft Office suite of products (Office, Word, Excel, PowerPoint, Publisher, SharePoint, Teams) is required.