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Become A Bilingual Administrative Assistant

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Working As A Bilingual Administrative Assistant

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $54,768

    Average Salary

What Does A Bilingual Administrative Assistant Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

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How To Become A Bilingual Administrative Assistant

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Bilingual Administrative Assistant Jobs

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Bilingual Administrative Assistant Career Paths

Bilingual Administrative Assistant
Office Manager Accounts Payable Clerk Staff Accountant
Accounting Manager
8 Yearsyrs
Executive Assistant Office Administrator Accounts Receivable Specialist
Accounts Receivable Manager
6 Yearsyrs
Teller Teacher Assistant Director
Administrative Director
8 Yearsyrs
Case Manager Assistant Director Office Manager
Administrative Manager
6 Yearsyrs
Teacher Lead Teacher Office Manager
Business Office Manager
8 Yearsyrs
Spanish Interpreter/Translator Interpreter Case Manager
Clinical Manager
8 Yearsyrs
Translator Office Manager Property Manager
Communications Manager
6 Yearsyrs
Spanish Teacher Adjunct Instructor Attorney
Contracts Manager
9 Yearsyrs
Office Assistant Human Resources Assistant Data Analyst
Data Manager
6 Yearsyrs
Teacher Case Manager Admissions Coordinator
Director Of Admissions
7 Yearsyrs
Executive Assistant
Executive Assistant/Human Resources
6 Yearsyrs
Office Manager Human Resources Coordinator Human Resources Generalist
Human Resources Business Partner
10 Yearsyrs
Office Assistant Specialist Operation Supervisor
Logistics Manager
7 Yearsyrs
Legal Assistant Legal Secretary
Office Manager
5 Yearsyrs
Spanish Teacher Lead Teacher Office Manager
Office Manager Of Human Resources
7 Yearsyrs
Legal Assistant Office Manager
Practice Manager
9 Yearsyrs
Case Manager Account Manager Account Executive
Relationship Manager
6 Yearsyrs
Spanish Interpreter/Translator Instructor Of Spanish Program Coordinator
Service Director
10 Yearsyrs
Translator Language Instructor Instructor
Training Manager
5 Yearsyrs
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Help others decide if this is a good career for them

Average Length of Employment
Secretary 2.8 years
Top Employers Before
Teacher 4.9%
Internship 4.9%
Cashier 3.6%
Tutor 3.3%
Translator 3.0%
Teller 2.6%
Top Employers After
Teacher 5.7%
Translator 4.4%
Teller 3.5%
Tutor 3.0%
Volunteer 3.0%
Internship 3.0%

Do you work as a Bilingual Administrative Assistant?

Bilingual Administrative Assistant Demographics

Gender

Female

88.4%

Male

8.9%

Unknown

2.7%
Ethnicity

Hispanic or Latino

43.8%

White

39.7%

Black or African American

7.8%

Asian

6.7%

Unknown

2.0%
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Languages Spoken

Spanish

71.9%

French

12.1%

Japanese

4.9%

Portuguese

4.0%

Italian

3.1%

German

2.2%

Filipino

0.4%

Catalan

0.4%

Tagalog

0.4%

Korean

0.4%
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Bilingual Administrative Assistant Education

Schools

University of Phoenix

20.0%

Strayer University

7.3%

DePaul University

5.5%

Wake Technical Community College

5.5%

University of Houston

5.5%

Middlebury Institute of International Studies at Monterey

5.5%

College of New Jersey

3.6%

University of Maryland - University College

3.6%

Eastern Washington University

3.6%

Bunker Hill Community College

3.6%

Miami Dade College

3.6%

Rockland Community College

3.6%

Johnson & Wales University

3.6%

Southwestern College

3.6%

Ashworth College

3.6%

San Antonio College

3.6%

Indiana University Bloomington

3.6%

Central Piedmont Community College

3.6%

Bergen Community College

3.6%

Northeastern Illinois University

3.6%
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Majors

Business

31.4%

Psychology

6.3%

Criminal Justice

5.9%

Communication

5.4%

English

5.0%

Linguistics

4.6%

Political Science

4.6%

Accounting

3.8%

Computer Science

3.3%

Legal Support Services

3.3%

School Counseling

2.9%

Liberal Arts

2.9%

Human Resources Management

2.9%

Bilingual Education

2.9%

Human Services

2.9%

International Business

2.5%

Education

2.5%

Health Care Administration

2.5%

Finance

2.1%

General Education, Specific Areas

2.1%
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Degrees

Other

31.1%

Bachelors

30.2%

Masters

12.7%

Associate

11.9%

Certificate

9.5%

Diploma

1.9%

Doctorate

1.7%

License

1.0%
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Job type you want
Full Time
Part Time
Internship
Temporary

Real Bilingual Administrative Assistant Salaries

Job Title Company Location Start Date Salary
Administrative Assistant-Bilingual Thegoodface, LLC Santa Clara, CA Feb 02, 2015 $48,838
Bilingual Administrator Smester's Administrative Services Valdosta, GA Apr 01, 2015 $48,568
Administrative Assistant-Bilingual S & H Customs Broker, Inc. Los Angeles, CA Aug 11, 2015 $47,216
Administrative Assistant-Bilingual S & H Customs Broker, Inc. Los Angeles, CA Aug 05, 2015 $47,216
Bilingual Administrator Smester's Administrative Services Valdosta, GA Apr 01, 2015 $46,000
Bilingual Administrative Assistant Lodin Inc. Ridgefield, NJ Oct 22, 2015 $44,616
Administrative Assistant-Bilingual CAS Accountancy Corporation Los Angeles, CA Mar 11, 2015 $44,554
Administrative Assistant-Bilingual International American University, Inc. Los Angeles, CA Dec 11, 2015 $44,554
Administrative Assistant-Bilingual B&L Glory. Inc. Hacienda Heights, CA Nov 19, 2015 $44,554
Administrative Assistant-Bilingual Jg Express Int'l Inc. La Mirada, CA Jul 01, 2015 $44,554
Administrative Assistant-Bilingual Whole Food Trading Co. Los Angeles, CA Mar 11, 2015 $44,554
Administrative Assistant-_X0013_ Bilingual Illa Illa, Inc. Los Angeles, CA Oct 28, 2015 $43,680
Administrative Assistant-Bilingual KSR Group, Inc. Los Angeles, CA May 27, 2015 $43,680
Bilingual Administrative Assistant Jecho Laboratories Inc. Frederick, MD Sep 11, 2014 $42,450
Administrative Assistant, Bilingual (Chinese/English) Law Offices of May Liou Industry, CA Oct 15, 2007 $42,262

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Top Skills for A Bilingual Administrative Assistant

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  1. Customer Service
  2. Phone Calls
  3. Data Entry
You can check out examples of real life uses of top skills on resumes here:
  • Direct responsibility for customer service and Immigration consultation.
  • Performed clerical duties, including using fax and copy machines, answering phone calls and responding to correspondence.
  • Performed timely and highly accurate data entry with MS Excel and maintain an effective system for information retrieval.
  • Designated person to order departmental office supplies.
  • Premier Pediatric Therapy Services Bilingual Speech Therapy Services Provided language and articulation Bilingual speech therapy to children ages 5-12.

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Top Bilingual Administrative Assistant Employers

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