Bilingual administrative assistant entry level jobs

The Office Administrator will provide administrative support to all managers. These responsibilities may include route monitoring, clerical duties, filing, answering phone calls, responding to emails, assisting in driver training and onboarding documents for inexperienced drivers. Qualified candidates will have a strong ability to multi-task and a friendly demeanor. What we provide: Paid holidays Benefits such as Medical/Dental/Vision 401K plan with employer contributions Opportunity for advancement and career development Culture that embraces a work-life balance The successful candidate will: Answering calls from drivers and calling customers regarding delivery orders Complete required tasks in Microsoft Office systems (Word, Excel, and Outlook) Experience working with web-based systems to complete tasks Monitoring driver teams throughout the shift remotely at the office and their possible exceptions to completing the delivery and installation orders successfully Have previous success in fast-paced environment. Some paperwork and filing tasks as well as understanding of general data entry and spreadsheets Be comfortable with logistics terminology. BEWARE OF FRAUD! Hub Group has become aware of online recruiting related scams in which individuals who are not affiliated with or authorized by Hub Group are using Hub Group's name in fraudulent emails, job postings, or social media messages. In light of these scams, please bear the following in mind: Hub Group will never solicit money or credit card information in connection with a Hub Group job application. Hub Group does not communicate with candidates via online chatrooms such as Signal or Discord using email accounts such as Gmail or Hotmail. Hub Group job postings are posted on our career site: ********************************

Who Are We? UniUni, a North American leader in last-mile logistics, delivers tens of millions of parcels annually in Canada, from Coast to Coast, and is rapidly expanding across the United States. Founded in 2019, UniUni's tech-driven innovation and crowdsourcing delivery model offers fast, economical, and reliable services to local, national, and international e-commerce clients. What Do We Offer? At UniUni, we offer exciting opportunities to our employees to achieve their career goals. If you are ready to join UniUni's dynamic team, while working hard and having fun doing it, we invite you to apply online and let us know how you can be part of our success story. Requirements Responsibilities Support the Operations Manager in team development and collaborate with staff across all levels to ensure efficient workflow and effective communication that drive team success. Follow standard operating procedures as established by management. Receive, inspect, handle, and stock inbound products. Process returns by counting and confirming quantities, assessing product condition, and completing related paperwork. Assign delivery tasks to drivers based on warehouse volume and delivery schedules. Supervise warehouse operations in accordance with quality standards, including the management of warehouse personnel and/or third-party service providers. Respond promptly to customer or client inquiries, resolve issues, and escalate service concerns to the supervisor when necessary. Promote and encourage safe work practices among all team members. Coordinate daily cycle counts and investigate inventory variances. Prepare and update weekly reports. Perform other duties as assigned. Qualifications College diploma or international equivalent. Fluency in both English and Chinese. Strong process-oriented thinking and the ability to structure and implement workflows effectively. Excellent communication and interpersonal skills, including conflict resolution and team management. Proven ability to supervise and motivate a team to meet and exceed goals. Valid driver's license. Benefits Dental, Vision, Medical insurance, Paid Holiday, Paid Time Off, Paid Sick Leave, Management training program Salary range $18-$22/h

Job Description Float Business Assistant - Columbus Region Location: Travels between Worthington Hills, Canal Winchester, Upper Arlington, and Grove City Magnolia Dental Locations Office Website: *************************** About Magnolia Dental Magnolia Dental is a family-first dental group committed to making a positive impact on the lives of our patients. With a focus on gentle, high-quality, and long-lasting care, we've built a reputation for creating a warm, welcoming environment where patients feel at home-and so do our team members. Position Overview We are looking for an organized, friendly, and adaptable Float Business Assistant to support our front office operations across several Magnolia Dental locations in the Columbus area. This position will travel as needed between Worthington Hills, Canal Winchester, Upper Arlington, and Grove City to ensure smooth front desk operations and provide an outstanding patient experience. Key Responsibilities Greet patients warmly and professionally at the front desk Schedule and confirm patient appointments efficiently Manage phone calls, emails, and patient inquiries with excellent communication skills Verify insurance coverage and accurately input patient information Present treatment plans and financial arrangements clearly and confidently Collect and process payments and maintain accurate financial records Ensure a clean, organized, and welcoming front office environment Provide coverage at assigned locations based on operational needs Qualifications At least one year of experience in a dental office required Experience with dental insurance verification and billing Excellent communication and multitasking skills Focused on schedule optimization, with a priority on maintaining full provider schedule Positive, team-oriented attitude with the ability to adapt to new environments quickly Strong organizational and time-management skills Comfortable with dental management software Reliable transportation and willingness to travel to multiple Columbus-area offices What We Offer Competitive hourly compensation Comprehensive benefits for full-time team members: health insurance, PTO, and more Opportunities for professional development and cross-location training Supportive and collaborative team culture Exposure to a variety of office environments and workflows Magnolia Dental is proud to be an Equal Opportunity Employer. We value diversity and are committed to fostering an inclusive workplace for all team members

EOE/AA/Disabled/Veterans What We're Looking For To succeed in this role, you should have: 1+ years of administrative or recent college graduate looking to get into hospitality sales Proficiency in Microsoft Office Preferred Qualifications: Experience in sales, catering, or events Knowledge of the hotel industry Familiarity with Delphi Schedule: Monday - Friday from 8\:30am-5\:00pm The Benefits - Hilton is proud to have an award-winning workplace culture ranking #2 Best Company To Work For in the U.S. We support the mental and physical wellbeing of all Team Members so they can Thrive personally and professionally in a diverse and inclusive environment, thanks to innovative programs and benefits. Medical Insurance Coverage Options - for you and your family. Able to enroll after 90 days of employment Vision, dental, life and disability insurance Mental Health Resources Best-in-Class Paid Time Off (PTO) - you can accrue up to 25 days per year Go Hilton travel discount program\: 100 nights of discounted travel per calendar year Participating in the 401(k) Plan and company match is the perfect way to save for the future. We match 100% of every dollar eligible TMs contribute up to 3% of pay, plus 50% of every dollar contributed on the next 2% of pay. Career growth and development Team Member Resource Groups Recognition and rewards programs Access to your pay when you need it through DailyPay Access to a wide variety of educational credentials (ex. college degrees, high school completion, English-language learning, digital literacy, professional certificates and more) Inclusive family-building and fertility benefits Expanded bereavement leave. Adoption Assistance program Complimentary Parking Complimentary Team Member Lunch Nestled in the heart of the Short North Arts District and connected to the Greater Columbus Convention Center, Hilton Columbus Downtown features two towers with 1,000 guest rooms, 75,000 sq. ft. of event space, and several unique dining experiences. We are seeking a full-time Sales Administrative Assistant to join our award-winning Sales team! This is your chance to bring your creativity and organizational skills to a fast-paced, dynamic environment alongside a team that shares your passion for hospitality. What will I be doing? As Sales Administrative Assistant, you will provide support to the Director and 5 Sales Managers with administrative and clerical support including word- processing, typing, e-mailing, filing, data-entry, Excel spreadsheets, copying, corresponding, answering telephones, processing mail, taking notes, making travel arrangements and performing other general office duties. Specifically, you would be responsible for performing the following tasks to the highest standards: Receiving and distributing all leads that come through via phone, email, or sites Generate proposals, contracts, and diagrams in support of the Sales Managers Understand fully the hotel amenities, packages and promotions Produce quotations and written confirmation to all clients Produce accurate and timely reports that meet the needs of the Sales managers and directors to include the reporting of appointments, calls made and business leads Monitor customer satisfaction regularly and resolve any outstanding issues to ensure future business Arrange and assist with site visits Assists on special projects as needed #LI-JW1

ALL Crane Rental Corp. Administrative Associate Columbus, OH - 43224 ALL Crane Rental Corp, located in Columbus, OH Seeking an Administrative Associate with strong general office skills. This is a full-time, non-exempt role with a comprehensive benefits package. Essential Functions * Answer multi-line incoming telephone and provide exceptional customer service * Entry of purchase orders and service work orders into the fleet maintenance software program. * Monitor the preventative maintenance program and distribute schedules to appropriate personnel. * Monitor manufacturer and regulatory required inspections and distribute schedules to appropriate personnel. * Prepare and maintain records and reports of work performed, inventories, price lists, shortages, shipments, expenditures, and goods used or issued * Various administrative tasks such as processing documents, faxing, filing, and data entry. * Maintain conformity to safety requirements and other regulations. * May assist with Parts inventory. * Other tasks as assigned. Skills and Experience Requirements * Experience with heavy construction equipment is a plus. * Able to work in a fast paced environment and meet deadlines. * Must be able to work 40 hours a week and overtime as needed. * Able to use phone, computer and other office equipment. * Must have a working knowledge of Microsoft Office products. Experience with NexGen maintenance software is a plus. Benefits * Competitive wages. * Paid Time Off and Holidays. * Comprehensive Benefits Plans (Medical, Dental, Life and Disability Insurance). * 401(k) retirement plan with company match. ALL Family of Companies The ALL Family of Companies and its affiliated branches are Equal Opportunity Employers with competitive wage and benefits packages in a drug-free environment. The ALL Family of Companies is the largest privately-owned crane rental and sales enterprise in North America, with 29 strategically located branches operating under the ALL, Central, Dawes, and Jeffers names - including specialized divisions for aerial lifts, boom trucks (ALT Sales), and parts. Since 1964, the ALL Family has been a leader in the lift industry - with market strengths that include commercial construction, roads & bridges, power generation, plants & processing, facility maintenance, and more. We're ALL you need The ALL Family of Companies is an Equal Opportunity Employer - M/F/Veteran/Disability/Sexual Orientation/Gender Identity.

Job Description We are looking for a positive and energetic Employee Benefits Administrative Support Associate for our Employer CARE team with a dedicated sense of responsibility and the ability to work collaboratively in a team environment. Duties include a variety of data entry and clerical tasks as well as providing support to our leadership team and employees with daily and unique needs. The ideal candidate will have excellent oral and written communication skills, a keen attention to detail and resilience and flexibility when managing the day-to-day tasks needed to support our commitment to improving lives through innovation in research, education, and service. Requirements • Knowledge of office management systems and procedures • Working knowledge of office equipment, like printers and fax machines • Proficiency in MS Word, MS Excel, and MS PowerPoint • Excellent time management skills and the ability to prioritize work • Attention to detail and problem-solving skills • Excellent written and verbal communication skills • Strong organizational skills with the ability to multi-task Compensation: $18-$20/hour Benefits: • 401(k) with Company matching • Dental insurance • Disability insurance • Health insurance • Paid time off • Paid training • Vision Insurance OUR GROWTH OPPORTUNITIES: At OPOC, we empower our employees to set their sights high and blaze their own trails. This is a place where your future success and growth are truly a result of your own efforts and achievements. Our teams are made up of motivated individuals who work hard to advance their careers. Join our team and see how hard work, loyalty, competitive spirit, and unwavering commitment to the customer can take you and your career to new places! Powered by JazzHR jCEgkBWpO5

Job DescriptionJob Title - Real Estate Administrative AssistantDuration - ~3-6 Months - Potential Temp-to-Perm Location - 7500 Pingue Drive Columbus Ohio 43147Work requirement - likely the first 90-days will be 5 days per week in the office. Then WFH -Tuesday, Wednesday, Thursday.The Role:This position is responsible for assisting the Real Estate Department in market activities involving site identification, revenue analysis for: new leases; renewals; easements; re-builds, conversions & repairs. Processes Lease Change Forms, Lease Audits and Monthly Reporting, vegetation, and pest control, organizing and preparation of materials for variance and ordinance presentations and other related matters as deemed necessary by management. ESSENTIAL FUNCTIONS: Provides administrative support including call screening, correspondence, memorandums, and reports; preparation of graphs and charts; processing payment of all bills, preparing leases, capital expenditure requests and gathering appropriate information as well as telephone contact with lessors. Coordinates and manages materials such as documents, reports, etc., and special projects directed by the Real Estate Manager. Also maintain all Real Estate Department files. Processes and maintains vegetation control records, pest control records; property tax records; annual business license fee records; percentage lease records. Processes all monthly “Lease Change Forms,” reports, and Lease audits. Updates and maintains all Lease Files including the data entry, review and analysis of: current rental, future increases, expiration date, lease check registers, real estate taxes, parcel I.D., license fee, meter number, revenues, E.O.I., latitude/longitude, and zip codes as defined by Sarbanes-Oxley compliance requirements in: 1) All spreadsheets applicable to Real Estate Department; 2) Current/future lease data systems. Assist Real Estate Manager with background and revenue analysis for new lease development and lease renewal negotiations, then helps with servicing each lease through its duration, always communicating directly with each landowner. Assist Real Estate Manager with daily Lessor requests in settling any discrepancies (property-line disputes, ingress-egress problems, roof damage, etc.) to the satisfaction of the concerned parties. Assist Real Estate Manager in the analysis for securing and renewing permits for locations with all applicable jurisdictions. Assist Real Estate Manager in securing all necessary variances. Assist Real Estate Manager as public affairs representative striving to positively impact the ordinances and regulations which control the outdoor advertising industry. Assist Real Estate Manager in research and analysis for lobbying efforts. Completes projects as directed by Real Estate Manager or Regional VP of Real Estate. MINIMUM QUALIFICATIONS: Proficient in Microsoft Office, including Excel. Paralegal knowledge preferred. Must be multi-task oriented and able to communicate clearly, comprehensively and with complete personal and professional integrity.

Associates in a Warehouse Office Associate role supports the daily operations of the distribution center by performing essential administrative and clerical tasks that ensure accurate documentation, smooth workflow coordination, and timely communication across teams. This role is vital in maintaining operational efficiency, resolving system and vendor issues, and delivering reliable service to both internal and external stakeholders We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

We are looking for a dynamic individual to join us as a Receptionist/Office Assistant. If you are a motivated, organised, and friendly professional, we want to hear from you! The Receptionist/Office Assistant will be the first point of contact for our clients and visitors. This role involves a mix of administrative tasks and customer service responsibilities, ensuring a smooth operation of the front office and creating a positive impression of our company. Key Responsibilities: Warmly greet clients and visitors upon arrival and provide them with assistance. Answer and route incoming calls, handle inquiries, and take messages. Maintain and manage appointment schedules and meeting rooms. Process incoming and outgoing mail and packages. Perform general clerical duties, including filing, data entry, and document preparation. Maintain organised office supplies and ensure the reception area is neat and welcoming. Support team members with various administrative projects and tasks as needed. Assist in coordinating company events and meetings. Qualifications: Previous experience as a receptionist or in an administrative role preferred. Strong verbal and written communication skills. Proficiency in MS Office Suite and familiarity with office equipment (printers, copiers, etc.). Excellent organisational skills and attention to detail. Ability to multitask and work independently in a fast-paced environment. Professional demeanour and a customer-focused attitude. What We Offer: Competitive salary and comprehensive benefits package. Opportunities for career advancement and professional development. A positive and collaborative work environment.

We are looking for an Administrative Assistant/Data Entry Receptionist to assist with a variety of administrative responsibilities. This person needs to be able to handle busy phones and provide top-notch customer service to our Clients. This person must be eager, friendly and a self-starter. The ideal candidate will have a proactive and positive personality. This is a multi-faceted position in a fast paced environment. Job responsibilities will include all front desk duties, assisting and supporting all other departments. This position requires ADVANCED computer skills, specifically with Microsoft Word and Excel. The ideal candidate must be organized and have great customer service skills to succeed. For immediate consideration, please respond to this email ************************

To provide support and administrative assistance to district sales staff. Generates, verifies data and distributes weekly and monthly statistical reports to District Managers, Zone Sales Managers, and Corporate. Assists sales representatives with new load preparation to ensure all require information is obtained and documents are complete. Maintains database, master lists, statistics and essential files on pertinent sales information including WARs, status reports, accounts payable, etc. Maintains file of incoming leads and distributes daily to the appropriate sales representative. Assists DSM in personnel administration, including submitting new employee and termination paperwork, enrolling new Sales Representatives in training, reporting payroll to Zone, tracking vacation/time off, etc. Performs administrative duties including the sorting and routing of mail, and maintenance of files, office supplies and equipment servicing schedules. Arranges travel and other accommodations. May input budget information. Answers incoming calls, (in addition to lead distribution) takes messages and forwards calls to Voice Mail for the Sales Representatives, Field Sales Manager (if applicable), and District Sales Manager as needed. Logs and sends accounts payable information to corporate. Prepares for sales meetings, CPA and branch seminars. Performs computer back-up, activation of communications and distribution of Central Office Memos. Tracks and records commissions for reporting to field management and corporate (Payroll sales only) when needed. Prepares Sales correspondence and proposals.

The Schwebel Baking Company is looking for an Administrative Assistant who will facilitates the efficient operation of the Plant by performing a variety of clerical and administrative tasks. Supervisory Responsibilities: May assist in training newly hired employees. Will at times be required to Cover for or support Site HR Coordinator Duties/Responsibilities: Performs duties as assigned by the Plant Manager. Answers and transfers phone calls, screening when necessary. Welcomes and directs visitors. Maintains filing systems and records as assigned for Plant and Quality documentation. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions. Coordinates and schedules travel, meetings, and appointments for managers or supervisors. Prepares agendas and schedules for meetings. Maintains office supplies and coordinates maintenance of office equipment.

Benefits: * 401(k) * Dental insurance * Health insurance * Opportunity for advancement * Vision insurance Join Our Team of Professional Electricians Do you value professionalism and punctuality? Do you want to work with the best pros in the electrical industry? Then you could be a candidate for Mister Sparky. If you value a rewarding career and would like your customers to be genuinely satisfied, you'll be fit for our team! Opportunities for professional electricians and customer service professionals are now available. JOB SUMMARY The administrative assistant provides office coordination and ensures the smooth operation of daily business. JOB DUTIES * Answering the telephone * Assisting in accounting activities * Compiling call runs * Averaging sales * Tracking closing ratios * Tracking agreement renewals MINIMUM REQUIREMENTS * Typing skills * Knowledge of Office programs * Filing and organization * Faxing * Shipping * Other administrative duties

Kenyon College is conducting a search for a qualified candidate to serve in the position of Administrative Assistant in the Academic Division of the College. This person will support academic programs and departments as assigned. This position is (1540 hours/year), with most of the hours allocated to the academic year, and includes a generous benefits package. The hourly rate of pay is $17. 96. Review of applications will begin on January 6th, 2026 and will continue until the position is filled.

This is a position created to help manage the influx of work due to the Perfect Power Program, specifically focusing on the Distribution Pole Replacement Project. The role involves responsibilities in dispatch flagging and validation for fleet management, ensuring efficient prioritization and task management for dispatchers, and validating that dispatch partners are available before submitting orders. The position also requires working with Smartsheet and coordinating with payroll to ensure validation. Responsibilities * Assist with dispatch flagging and validation for fleet management. * Help dispatchers prioritize and manage tasks more effectively. * Validate that a dispatch partner is available to perform a delivery before an order is submitted. * Work with Smartsheet to manage tasks and ensure payroll validation. Essential Skills * Dispatch experience * Proficiency in Excel database management * Strong customer service skills * Organizational and management skills Additional Skills & Qualifications * Previous administrative and coordination experience * Entry-level position; extensive experience not required * Experience with Smartsheet preferred but not required * Ability to complete tasks in a timely manner * Good communication skills Pay and Benefits The pay range for this position is $24.00 - $28.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Granville,OH. Application Deadline This position is anticipated to close on May 9, 2025. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

Make banking a Fifth Third better We connect great people to great opportunities. Are you ready to take the next step? Discover a career in banking at Fifth Third Bank. GENERAL FUNCTION: Performs a wide range of administrative duties of a responsible and complex nature generally for a department/operational unit and may be assigned to one or more upper-level managers. Administers programs, projects, and/or processes specific to the operating unit served. May serve as a liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations. Responsible and accountable for risk by openly exchanging ideas and opinions, elevating concerns, and personally following policies and procedures as defined. Accountable for always doing the right thing for customers and colleagues and ensures that actions and behaviors drive a positive customer experience. While operating within the Bank's risk appetite, achieves results by consistently identifying, assessing, managing, monitoring, and reporting risks of all types. ESSENTIAL DUTIES & RESPONSIBILITIES: · Provides administrative support to assigned manager(s) and business unit(s) by remaining aware of departmental goals, providing ongoing communication, and organizing priorities to meet deadlines. · Coordinates schedules, makes appointments, and arranges and coordinates travel. · Answers and screens calls and arranges conference calls. · Answers routine question inquires and determines which items are to be handled by subordinates to the manager(s). · Coordinates and arranges meetings, prepares agendas, reserves, and prepares facilities, and records and transcribes minutes of meetings. · Prepares a variety of special and recurring reports containing confidential information following manager's general directions. · Creates written correspondence and reports from rough drafts, making changes in grammar, punctuation or spelling as needed. · Organizes and maintains confidential file system and files correspondence and other records. · Orders office supplies and arranges for equipment maintenance. · Serves as a liaison to others outside the department related to administrative requests. · Other administrative duties as assigned. SUPERVISORY RESPONSIBILITIES: None. MINIMUM KNOWLEDGE, SKILLS & ABILITIES REQUIRED: · Requires ability to properly read and write well enough to type, edit, and proof general business correspondence and prepare reports as normally acquired through completion of a high school education. · Requires an in depth understanding of company policies, procedures, and operations to assume a variety of administrative details usually acquired in four years of secretarial experience, with two years of related experience with the Company preferred. · Experience with Microsoft office products, such as Word and Excel, is necessary. · Dependable and able to maintain confidentiality. · Flexible and able to handle changing priorities. · Professional and courteous in interactions with stakeholders. · Demonstrates basic problem-solving skills to handle routine issues. Administrative Assistant At Fifth Third, we understand the importance of recognizing our employees for the role they play in improving the lives of our customers, communities and each other. Our Total Rewards include comprehensive benefits and differentiated compensation offerings to give each employee the opportunity to be their best every day. The base salary for this position is reflective of the range of salary levels for all roles within this pay grade across the U.S. Individual salaries within this range will vary based on factors such as role, relevant skillset, relevant experience, education and geographic location. Our extensive benefits programs are designed to support the individual needs of our employees and their families, encompassing physical, financial, emotional and social well-being. You can learn more about those programs on our 53.com Careers page at: *************************************************************** or by consulting with your talent acquisition partner. LOCATION -- Westerville, Ohio 43081 Attention search firms and staffing agencies: do not submit unsolicited resumes for this posting. Fifth Third does not accept resumes from any agency that does not have an active agreement with Fifth Third. Any unsolicited resumes - no matter how they are submitted - will be considered the property of Fifth Third and Fifth Third will not be responsible for any associated fee. Fifth Third Bank, National Association is proud to have an engaged and inclusive culture and to promote and ensure equal employment opportunity in all employment decisions regardless of race, color, gender, national origin, religion, age, disability, sexual orientation, gender identity, military status, veteran status or any other legally protected status.

We are looking for a Project Administrative Assistant to join our team within the construction industry in East Columbus, Ohio. This contract position offers the opportunity to contribute to critical projects by providing essential administrative and organizational support in a fast-paced environment. If you thrive in a detail-oriented role and enjoy collaborating with others, this could be an excellent fit for you. Responsibilities: - Provide comprehensive administrative and clerical support to the construction project team, ensuring smooth day-to-day operations. - Coordinate and schedule meetings, prepare agendas, and monitor attendance for project incentives. - Record and distribute detailed meeting minutes while maintaining accurate project documentation in both digital and paper formats. - Utilize advanced Excel functionalities, such as pivot tables, to manage and report on project data effectively. - Organize and maintain project files, including permits, contracts, timecards, change orders, material requests, vendor records, and safety documentation. - Track attendance and manage the incentive program with precision and up-to-date recordkeeping. - Support the team with additional administrative tasks as needed, adapting to evolving project requirements. - Assist in managing timelines and schedules to ensure project milestones are met. - Collaborate with team members to streamline processes and enhance project management efforts. Requirements - Proven experience in administrative roles, preferably within construction or project management environments. - Strong organizational skills with the ability to manage multiple tasks and priorities effectively. - Proficiency in Microsoft Excel. - Exceptional attention to detail and accuracy in documentation and recordkeeping. - Ability to coordinate schedules, meetings, and agendas in a fast-paced setting. - Familiarity with construction-related documentation, such as permits and contracts, is a plus. - Excellent communication skills, both written and verbal, to facilitate collaboration and reporting. - A proactive mindset with the ability to adapt to changing project needs and deadline. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

Under general supervision, performs a variety of administrative duties and staff support services for the head (typically a Director/Manager) of a single organizational unit or a group of related programs. May assist in the development and maintenance of records, statistics, and reports and researching, coordination and distributing information and materials to the staff. Organizes duties of the Department head to facilitate the efficient operation of the department. Maintains excellent relationships with others. Qualifications Basic level skill in Microsoft Excel (for example: opening a workbook, inserting a row, selecting font style and size, formatting cells as currency, using copy, paste and save functions, aligning text, selecting cells, renaming a worksheet, inserting a column, selecting a chart style, inserting a worksheet, setting margins, selecting page orientation, using spell check and/or printing worksheets). Basic skill level in Microsoft PowerPoint (for example: inserting, rearranging, hiding and deleting slides, navigating between slides, increasing list level, adding, centering and editing text, changing views, inserting a table or a note, moving objects, printing outline view and/or running a slide show). Basic level skill in Microsoft Word (for example: opening a document, cutting, pasting and aligning text, selecting font type and size, changing margins and column width, sorting, inserting bullets, pictures and dates, using find and replace, undo, spell check, track changes, review pane and/or print functions). Additional Information All your information will be kept confidential according to EEO guidelines.

For over 40 years, Accurate Heating, Cooling & Plumbing has been the trusted HVAC contractor for quality-focused customers across Central Ohio. Our reputation for excellence is backed by decades of reliable service and a commitment to doing business the right way. Our mission says it all: “To become the Trusted Comfort Advisor for every Homeowner and Business in Ohio by applying Moral and Ethical business principles.” We take pride in delivering top-tier workmanship and unmatched customer satisfaction. At Accurate, we're not just hiring for a job-we're building careers. If you're passionate about making a difference and growing with a company that values integrity, quality, and long-term success, we'd love to have you on our team. Requirements We are seeking a highly organized and motivated Commercial Project Assistant to support our Commercial HVAC Department. This role is essential in providing both administrative and project management support, ensuring smooth coordination across bids, job setup, documentation, and field operations. The ideal candidate is detail-oriented, proactive, and eager to grow into a more advanced role within the department. Key Responsibilities: Manage all incoming bid requests via phone, voicemail, email, and bid platforms Maintain and organize internal bid tracking systems (e.g., Trello) Assist the estimating team with information gathering and documentation Create new jobs in GE, review contracts for safety, prevailing wage, retainage, and other compliance requirements Distribute job setup documentation (TE Forms, SOV, BUD lines, RJM Phases, City Tax Finder, billing schedules, COIs, etc.) Apply for and manage building/mechanical permits for HVAC projects Schedule inspections and distribute results Create and send Owner's Manuals for completed projects Support Commercial Sales Administrator with job entry into GE Assist with TechCred grant paperwork and apprenticeship program administration (enrollment, OJT hours, raises, certifications, school coordination) Close out projects in GE and archive project folders Track and maintain cost code spreadsheets Plot drawings for field use and assist with Fieldwire maintenance Process change orders in GE/Procore/Textura, manage lien waivers, material invoices, and photo documentation Performance Indicators: Ability to quickly learn new systems, processes, and software Efficiency and accuracy in task completion Proficiency in Microsoft Office and project management tools Self-motivation and ability to stay productive with minimal supervision Positive contributions to the growth and success of the Commercial HVAC Department Professional attitude and consistent effort Location: Lancaster Office Schedule: Full-Time Reports To: Department Director (Position to transition into HVAC Apprentice Administrator / Project Manager Assistant upon completion of training and based on departmental needs) Compensation & Benefits: Competitive pay based on experience PTO per company policy Six paid holidays Group medical insurance 401(k) plan Section 125 plan Additional benefits as outlined in the company policy manual