How to hire a bilingual administrative assistant

How to hire a bilingual administrative assistant, step by step

Here's a step-by-step bilingual administrative assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a bilingual administrative assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new bilingual administrative assistant
• Step 8: Go through the hiring process checklist

What does a bilingual administrative assistant do?

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1. Identify your hiring needs

   First, determine the employments status of the bilingual administrative assistant you need to hire. Certain bilingual administrative assistant roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a bilingual administrative assistant to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a bilingual administrative assistant that fits the bill.

   The following list breaks down different types of bilingual administrative assistants and their corresponding salaries.

   Type of Bilingual Administrative Assistant	Description	Hourly rate
   Bilingual Administrative Assistant	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$12-21
   Administrative Support	Administrative support specialists provide different types of governmental assistance. They carry out varied clerical duties in almost all industries... Show more	$12-25
   Administrative Staff	As the administrative staff, they primarily provide administrative and secretarial support for the department. Typically, they do report-writing, filing and scheduling, and payroll... Show more	$27-48

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Data Entry
   • PowerPoint
   • Phone Calls
   • Word Processing
   • Telephone Calls
   • Office Equipment
   • Administrative Tasks
   • Reservations
   • Travel Arrangements
   • Home Health
   • Provide Clerical Support
   • Payroll
   • Excellent Organizational

   Check all skills

   Responsibilities:

   • Manage confidential computerize student records and coordinate faculty payroll.
   • Support medical doctors, manage sensitive and confidential records pertaining to high risk patients with emphasis on accuracy.
   • Prepare invoices for payment and add checks into QuickBooks for payment, and organize and distribute business correspondence.
   • Schedule and organize reservations for company official or customers.
   • Maintain payroll information by collecting, calculating and entering data.
   • Work towards implementing smoother donor process by using QuickBooks database.

   More bilingual administrative assistant duties

3. Make a budget

   Including a salary range in your bilingual administrative assistant job description is one of the best ways to attract top talent. A bilingual administrative assistant can vary based on:

   • Location. For example, bilingual administrative assistants' average salary in georgia is 37% less than in washington.
   • Seniority. Entry-level bilingual administrative assistants 39% less than senior-level bilingual administrative assistants.
   • Certifications. A bilingual administrative assistant with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a bilingual administrative assistant's salary.

   Average bilingual administrative assistant salary

   $16.65hourly

   $34,642 yearly

   ---

   Entry-level bilingual administrative assistant salary

   $27,000 yearly salary

   Updated December 23, 2025

   Average bilingual administrative assistant salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$41,242	$20
   2	Washington	$41,195	$20
   3	Massachusetts	$39,772	$19
   4	Minnesota	$38,098	$18
   5	Michigan	$38,050	$18
   6	Oregon	$37,515	$18
   7	New York	$37,058	$18
   8	Colorado	$36,584	$18
   9	New Jersey	$35,211	$17
   10	Pennsylvania	$33,518	$16
   11	Illinois	$33,319	$16
   12	Arizona	$32,037	$15
   13	Maryland	$31,491	$15
   14	North Carolina	$30,962	$15
   15	Ohio	$30,427	$15
   16	Texas	$29,037	$14
   17	Florida	$28,327	$14
   18	Oklahoma	$27,507	$13
   19	Georgia	$26,044	$13

   Average bilingual administrative assistant salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Beth Israel Deaconess Medical Center	$40,499	$19.47
   2	Astor Services	$40,211	$19.33	4
   3	Baker Concrete Construction	$40,175	$19.31	3
   4	Kiewit	$39,887	$19.18	2
   5	Waste Connections	$39,587	$19.03	5
   6	State Bar of Michigan	$39,464	$18.97	14
   7	CTG	$38,417	$18.47	1
   8	The Children's Village	$38,385	$18.45	3
   9	San Diego Unified School District	$38,248	$18.39
   10	Boston ElderINFO	$38,141	$18.34
   11	Aspiranet	$37,980	$18.26	4
   12	General Dynamics	$37,856	$18.20	10
   13	Dahl Consulting	$37,785	$18.17	4
   14	Seaboard	$37,766	$18.16	12
   15	Summit Funding	$37,625	$18.09
   16	JMC	$37,190	$17.88
   17	St. Augustine Preparatory Academy	$37,095	$17.83	2
   18	Alvord Unified School District	$36,999	$17.79
   19	Lakewood Church	$36,334	$17.47
   20	Texas	$36,082	$17.35	32

4. Writing a bilingual administrative assistant job description

   A job description for a bilingual administrative assistant role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a bilingual administrative assistant job description:

   Bilingual administrative assistant job description example

   With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career!
   
   ELS is hiring for the position of Part Time, Bilingual Administrative Assistant - Carefree Village - Tampa, FL in Tampa, Florida.
   What you'll do:
   
   The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents.
   
   Your job will include:
   
   Greet guests in a professional and friendly manner. Maintain open communications with all property and regional staff. Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. Process accounts payable within the automated accounting system. Assist in processing procurement card reconciliations. Organize and maintain files and order office supplies. Research and implement company-sponsored activities. Attend and participate in training programs and seminars as required. Handle inquiries by telephone in order to back up property staff. Run errands, including delivering various communications to guests or residents, as needed. Perform other miscellaneous duties as assigned.
   
   Experience & skills you need:
   
   High school diploma, or the equivalent experience. 1+ year of office experience. Strong communications and organizational skills. Meticulous attention to detail. Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. Willingness to work a flexible schedule, including weekends.
   
   We invite you to visit our web site at www.equitylifestyleproperties.com for additional information regarding our exceptional resort communities.
   
   As an Equal Opportunity Employer, we welcome and thank all applicants.

   Copy this example

   

5. Post your job

   To find the right bilingual administrative assistant for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with bilingual administrative assistants they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit bilingual administrative assistants who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your bilingual administrative assistant job on Zippia to find and recruit bilingual administrative assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with bilingual administrative assistant candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new bilingual administrative assistant

   Once you've selected the best bilingual administrative assistant candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new bilingual administrative assistant. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a bilingual administrative assistant?