Bilingual administrative assistant job description

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career!

ELS is hiring for the position of Part Time, Bilingual Administrative Assistant - Carefree Village - Tampa, FL in Tampa, Florida.
What you'll do:

The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents.

Your job will include:


Greet guests in a professional and friendly manner. Maintain open communications with all property and regional staff. Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. Process accounts payable within the automated accounting system. Assist in processing procurement card reconciliations. Organize and maintain files and order office supplies. Research and implement company-sponsored activities. Attend and participate in training programs and seminars as required. Handle inquiries by telephone in order to back up property staff. Run errands, including delivering various communications to guests or residents, as needed. Perform other miscellaneous duties as assigned.



Experience & skills you need:



High school diploma, or the equivalent experience. 1+ year of office experience. Strong communications and organizational skills. Meticulous attention to detail. Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. Willingness to work a flexible schedule, including weekends.


We invite you to visit our web site at www.equitylifestyleproperties.com for additional information regarding our exceptional resort communities.

As an Equal Opportunity Employer, we welcome and thank all applicants.

About Mastery:

We believe educational inequity is the most pressing social problem facing our country and the civil rights issue of our day. Mastery exists to help solve this problem. Our ultimate goal is to create a model urban school district that serves all students with excellence. We are organized around one driving mission: All students learn the academic and personal skills they need to be truly prepared for postsecondary success and able to pursue their dreams. To fulfill this mission, we attend to the whole child - academically and emotionally - matching high expectations for students with high levels of support.

Mastery Charter Schools is a nonprofit network of more than 24 schools serving over 14,000 students in Philadelphia and Camden. We are the largest turnaround school operator in the nation and have been lauded by President Obama and the US Department of Education for our ability to dramatically boost academic achievement in historically low-performing schools.

We know neighborhood schools matter, all students deserve access to a great education, and the people in our buildings can grow and develop sustainably to make the biggest impact possible in this work.

Mastery's Equity Vision:

We believe that diversity, equity, and inclusion are essential to achieving our mission.

We strive to be an anti-racist school district that eliminates the inequities in academic achievement that limit our students' choices; that cultivates classrooms where every student is affirmed, supported, and held to high expectations; and that nurtures a diverse organization where students, staff, and families are valued, respected, and included.

This role is eligible for a $500 signing bonus!

The Opportunity:

The Administrative Assistant is responsible for supporting the daily operations of the schools reception area presenting a high achievement culture to all students, visitors and parents. The Administrative Assistant is ready to ask students to uphold school standards in between completing administrative tasks at the front desk. This employee will answer the phones, sort mail, file, fax, create and maintain databases and any general administrative duties as needed.
Duties and Responsibilities:Answering general inquiries, directing and screening phone calls Greeting parents and visitors to the school and directing them to the appropriate location Creating and maintaining databases such as Excel and the School Computer Network for student records, school equipment inventory etc.Placing orders for departments and tracking the order process for the individual school Managing of office supplies for the front office Overseeing mailing and shipping delivery systems Maintaining conference room calendar and scheduling meetings as needed Aiding in student enrollment process for school in regards to paperwork completion and follow up phone calls Opening and closing of the school front reception facility Communicating to students with high expectations for academic achievement and appropriate behavior in and outside the classroom Maintaining a positive and welcoming environment for parents, visitors, coworkers and students General administrative duties as assigned
Qualifications:Ability to relate to a diverse population of students and parents a must Advanced proficiency in computer skills specifically, Microsoft Office: Outlook, Word, Excel and PowerPoint, and ability to learn new programs/software quickly Proven experience multi-tasking, organizing and prioritizing work Ability to handle requests and inquires and respond within a timely manner High attention to detail Performs duties with a high degree of professionalism and positive energy Spanish & English fluency required
Education and Experience:Three to five years administrative assistant experience is preferred
Mastery Charter Schools is an equal opportunity employer and actively encourages applications from people of all backgrounds. Compensation is competitive and commensurate with experience. We offer a full benefits program and opportunities for professional growth.

UPDATE AS OF MAY 2022 - Please review Mastery's Health and Safety Plans here to learn about our approach to vaccination and testing as well as our response to COVID-19 for the 2021-22 school year. For ongoing positions, Mastery roles are designated as in-person, with regular on-site responsibilities, unless otherwise noted. As such, Employees must be able to support Mastery Schools' academic plan and business strategies on-site - at a Mastery campus - as required.

Exceptions to this requirement will be considered on an individualized basis.

Assists the Treasury/PPM T Manager by performing money market and foreign exchange transactions, exercising analytical and administrative functions, maintaining securities investment portfolio and fulfilling the requirements of product and project management aspects of custody and securities lending business.
JOB
FUNCTIONS/DUTIES AND RESPONSIBILITIES




Executes money market transactions for cash deposited from our custodial customers.

Executes foreign exchange transactions for our custodial customers

Prepares monthly Treasury meetings and quarterly Treasury Committee meetings.

Updates various policies, procedures and manuals.

Analyzes the Treasury’ s monthly operations, performance and proposals for future strategies of money investment, foreign exchange and securities investment.

Handles periodical reporting and other day-to-day correspondence with Japanese counterparts tailored in Japanese.

Conducts regulatory compliance practices including BSA requirements.

Handles the correspondence with Japanese counterparts (liaisons in Tokyo and/or customers).

Assists in analyzing the legal, tax, and/or accounting issues with respect to custody and securities lending products.

Maintains and updates the account profile of the securities lending customers.

Obtains and manages appropriate information from proposed customers such as customer name, address, taxpayer identification number and government-issued documents

Performs all functions as assigned by manager.




REQUIREMENTS



Bachelor’ s degree or equivalent in business or finance.

Good communication skills in both Japanese and English.

Good knowledge basis of legal, tax, and/or accounting principles.

Good PC spreadsheet, database, and word processing skills.

Good analytical and mathematical skills.

Strong writing skills.