What does a bilingual administrative assistant do?

An assistant secretary is responsible for performing administrative and clerical duties to support the daily operations of various departments and management personnel and ensure the efficiency of business functions. Assistant secretaries usually assist in business communications, responding to customers' inquiries and concerns, reaching out to existing clients to schedule appointments, welcoming guests on the office, and routing calls to the appropriate department. They also handle data entry procedures, updating customer information on the database, as well as creating reports on business and financial transactions.

These skill sets are where the common ground ends though. The responsibilities of a bilingual administrative assistant are more likely to require skills like "customer service," "data entry," "phone calls," and "reservations." On the other hand, a job as an assistant secretary requires skills like "federal agencies," "real estate," "logistics," and "clerical support." As you can see, what employees do in each career varies considerably.

Office assistants perform various tasks to ensure that the business runs organized and efficient. An office assistant must possess excellent communication and multi-tasking skills to handle essential duties such as scheduling meetings, monitoring office supplies, storing documents and necessary paperwork, handling customer inquiries and appointments, coordinating in company events, and accomplishing other clerical tasks and administrative support. Office assistants are also required to communicate any observation that would possibly make an impact on the company's performance.

Each career also uses different skills, according to real bilingual administrative assistant resumes. While bilingual administrative assistant responsibilities can utilize skills like "phone calls," "reservations," "home health," and "provide clerical support," office assistants use skills like "patients," "clerical support," "patient appointments," and "hr."

A team assistant is an employee who is responsible for performing administrative duties to help members of the office team focus on their assigned projects. Under the direct supervision of team leaders, team assistants are required to schedule appointments with clients, organize internal team meetings, and alert team members of upcoming deadlines. They keep track of project expenses and purchase receipts and input those numbers into an accounting software program or spreadsheet. Team assistants must also order supplies and products when inventories are low.

The required skills of the two careers differ considerably. For example, bilingual administrative assistants are more likely to have skills like "phone calls," "word processing," "reservations," and "provide clerical support." But a team assistant is more likely to have skills like "patients," "patient care," "cleanliness," and "patient charts."

Administrative support specialists provide different types of governmental assistance. They carry out varied clerical duties in almost all industries. Most of these duties revolve around supervising and distributing information within an organization. This typically includes taking memos, answering phone calls, and managing, storing, and organizing files. They are also responsible for receiving and sending correspondence and greeting customers and clients. Some administrative support may be required to have vast professional knowledge as their duties are more specialized than the others.