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  • Google Cloud Platform (GCP) Data & Business Intelligence (BI) Subject Matter Expert (SME) - Assistant Vice President

    Deutsche Bank 4.9company rating

    Remote Billing/Administrative Assistant Job

    Job Title: Google Cloud Platform (GCP) Data & Business Intelligence (BI) Subject Matter Expert (SME) Corporate Title: Assistant Vice President Who we are In short - an essential part of Deutsche Bank's technology solution, developing applications for key business areas. Our Technologists drive Cloud, Cyber and business technology strategy while transforming it within a robust, hands-on engineering culture. Learning is a key element of our people strategy, and we have a variety of options for you to develop professionally. Our approach to the future of work champions flexibility and is rooted in the understanding that there have been dramatic shifts in the ways we work. Having first established a presence in the Americas in the 19th century, Deutsche Bank opened its US technology center in Cary, North Carolina in 2009. Learn more about us here. Overview Deutsche Bank has set for itself ambitious goals in the areas of Sustainable Finance, environmental, social, and governance (ESG) Risk Mitigation as well as Corporate Sustainability. As Climate Change throws new Challenges and opportunities, the Bank has set out to invest in developing a Sustainability Technology Platform, Sustainability data products and various sustainability applications which will aid the Bank's goals. As part of this initiative, we are building an exciting global team of technologists who are passionate about Climate Change, want to contribute to greater good leveraging their Technology Skillset in multiple areas predominantly in Cloud / Hybrid Architecture. As part of this Role, we are seeking a highly experienced GCP Data & Business Intelligence (BI) Subject Matter Expert (SME) to join our growing team. In this senior role, you will be a trusted advisor, providing technical expertise and strategic direction across all things data and BI on GCP. What We Offer You A diverse and inclusive environment that embraces change, innovation, and collaboration A hybrid working model with up to 60% work from home, allowing for in-office / work from home flexibility, generous vacation, personal and volunteer days: A commitment to Corporate Social Responsibility Employee Resource Groups support an inclusive workplace for everyone and promote community engagement: Access to a strong network of Communities of Practice connecting you to colleagues with shared interests and values Competitive compensation packages including health and wellbeing benefits, retirement savings plans, parental leave, and family building benefits Educational resources, matching gift, and volunteer programs What You'll Do Provide in-depth knowledge of GCP data services (Big Query, Cloud Storage, Dataflow, etc.) Design and optimize complex data pipelines for efficient data ingestion, transformation, and analysis, in addition to design and develop complex data models, leveraging expertise in relational and dimensional modeling techniques Partner with product management group and other business stakeholders to gather requirements, translate them into technical specifications, and design effective BI solutions (Tableau, Looker), while collaborating with data engineers, analysts, and business stakeholders to understand data requirements and drive data-driven decision-making Advocate for best practices in data governance, security, and compliance on GCP Mentor and guide junior team members on GCP technologies and BI best practices and foster a culture of innovation and continuous improvement within the data and BI domain Track emerging trends and innovations in GCP, BI tools, and data analytics methodologies, and proactively research and recommend new technologies and solutions to enhance our data, BI capabilities Skills You'll Need Extensive experience in data warehousing, data management, and business intelligence with proven expertise in Google Cloud Platform (GCP) and its data services (Big Query, Cloud Storage, Dataflow, etc.) Strong understanding of data governance, security, and compliance principles on GCP Experience designing and implementing complex data pipelines, with T SQL or PL SQL or Ansi SQL, and leading BI tools and platforms (Tableau, Looker) In-depth knowledge of relational and dimensional modeling techniques for BI. Knowledge of Sustainable Finance / ESG Risk / CSRD / Regulatory Reporting, cloud infrastructure and data governance best practices, and terraform will be a plus Skills That Will Help You Excel Excellent communication, collaboration, and problem-solving skills Ability to translate technical concepts into clear, actionable insights for business stakeholders Strong leadership presence and ability to influence and inspire others Expectations It is the Bank's expectation that employees hired into this role will work in the Cary office in accordance with the Bank's hybrid working model. Deutsche Bank provides reasonable accommodations to candidates and employees with a substantiated need based on disability and/or religion. The salary range for this position in Cary is $100,000 to $142,250. Actual salaries may be based on a number of factors including, but not limited to, a candidate's skill set, experience, education, work location and other qualifications. Posted salary ranges do not include incentive compensation or any other type of remuneration. Deutsche Bank Benefits At Deutsche Bank, we recognize that our benefit programs have a profound impact on our colleagues. That's why we are focused on providing benefits and perks that enable our colleagues to live authenti cally and be their whole selves, at every stage of life. We provide access to physical, emotional, and financial wellness benefits that allow our colleagues to stay financially secure and strike balance between work and home. Click here to learn more! Learn more about your life at Deutsche Bank through the eyes of our current employees: *************************** The California Consumer Privacy Act outlines how companies can use personal information. If you are interested in receiving a copy of Deutsche Bank's California Privacy Notice please email ****************. #LI-HYBRID We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively. Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group. We welcome applications from all people and promote a positive, fair and inclusive work environment. We are an Equal Opportunity Employer - Veterans/Disabled and other protected categories. Click these links to view the following notices: "EEO is the Law poster" and supplement ; Employee Rights and Responsibilities under the Family and Medical Leave Act; Employee Polygraph Protection Act and Pay Transparency Nondiscrimination Provision.
    $34k-50k yearly est. 17d ago

  • Remote virtual Assistant & data entry specialist

    Nonsenisa

    Remote Billing/Administrative Assistant Job

    We are seeking a detail-oriented and highly organized Virtual Assistant and Data Entry Specialist to join our remote team. The ideal candidate will support daily administrative tasks, data entry operations, and other business functions, ensuring accuracy, efficiency, and timely delivery. Responsibilities: Perform accurate data entry and management of information in spreadsheets, databases, and other tools. Handle email correspondence, scheduling, and calendar management. Conduct research and compile information as needed. Organize and maintain digital files and documentation. Assist with creating and editing reports, presentations, and other documents. Provide general administrative support to the team. Ensure confidentiality and security of sensitive data. Requirements: Proven experience as a Virtual Assistant or in a similar administrative/data entry role. Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace. Excellent organizational and time-management skills. High attention to detail and accuracy in data handling. Ability to work independently and meet deadlines. Reliable internet connection and a quiet workspace. Preferred Qualifications: Experience with project management tools (e.g., Asana, Trello). Knowledge of basic accounting or CRM systems is a plus. Familiarity with social media platforms or content management systems. Why Join Us? Work remotely from anywhere. Flexible working hours. Collaborative and supportive team environment. If you are a self-motivated individual with excellent data entry and administrative skills, we would love to hear from you!
    $33k-46k yearly est. 2d ago

  • Virtual Assistant

    Work Radar

    Remote Billing/Administrative Assistant Job

    Work Journey Compass is a leading platform dedicated to empowering professionals to thrive in the ever-evolving landscape of remote and hybrid work. Our mission is to connect individuals with outstanding job opportunities, deliver cutting-edge career resources, and provide tailored e-learning tools. By fostering a borderless work environment, we help our users build successful careers, wherever they are. Role Overview We are seeking a proactive and detail-oriented Virtual Assistant to join our team on a part-time, remote basis. In this dynamic role, you will support our client's e-commerce operations by handling administrative tasks, streamlining workflows, and ensuring smooth day-to-day operations. If you're organized, resourceful, and passionate about remote work, we want to hear from you! Key Responsibilities Administrative Support: Manage daily administrative tasks to ensure operational efficiency. Calendar and Appointment Management: Schedule and coordinate meetings across different time zones. Email Management: Organize, respond to, and prioritize emails to maintain clear communication channels. Document Organization: Maintain and manage important files and documents with precision. Research and Analysis: Conduct targeted research to support team projects and initiatives. Project Assistance: Collaborate with team members on various projects to meet deadlines and objectives. What We're Looking For Experience: Previous experience as a virtual assistant or in a similar role is preferred. Skills: Proficient in Microsoft Office Suite and Google Workspace (G Suite). Familiarity with online collaboration tools (e.g., Trello, Slack, or Asana). Excellent organizational skills and a keen eye for detail. Strong communication and interpersonal abilities. Effective multitasking and problem-solving skills. Ability to work independently and manage priorities in a remote setting. Mindset: Self-motivated, resourceful, and eager to contribute to a dynamic team. Compensation We offer competitive pay, with a daily rate of $300, commensurate with your skills, experience, and location. Why Join Us? Work remotely with flexible hours, giving you the freedom to design your day. Be part of a forward-thinking company shaping the future of remote work. Gain hands-on experience in e-commerce and remote team operations. Collaborate with a supportive and innovative team dedicated to professional growth.
    $37k-50k yearly est. 3d ago

  • Virtual Assistant

    Platinum & Metals 3.5company rating

    Remote Billing/Administrative Assistant Job

    we are looking for a good reliable individual to join the team at Platinum & Metals. If you are an innovative, creative and proactive individual who enjoys working remotely but also excels working at an individual level, we want you on our team. Role Description This is a part-time remote role for a Virtual Assistant at Platinum & Metals. As a Virtual Assistant, you will be responsible for providing administrative support, managing emails, scheduling appointments, and handling various tasks to help streamline operations. Qualifications Excellent communication and organizational skills Proficiency in Microsoft Office Suite and Google Workspace Experience in managing calendars and handling administrative tasks Ability to work independently and prioritize tasks efficiently Strong attention to detail and problem-solving skills
    $34k-44k yearly est. 17d ago

  • Marketing and Administrative Assistant

    The Glennon Law Firm, P.C

    Remote Billing/Administrative Assistant Job

    We are seeking a dynamic Marketing and Administrative Assistant to lead our content creation and community outreach, support marketing outreach to generate referrals, as well as assist with our social media and SEO online presence. You will serve as a brand ambassador for the firm, building and promoting our reputation through engaging connections. This role also includes backup support for client intake and administrative tasks to ensure smooth firm operations when needed. You must reside in Western New York, preferably in Rochester, New York. In this role, you will: Create content: Collaborate with our SEO vendor and firm to develop targeted content that resonates with our audience and reflect our firm's expertise and values. Assist with our online presence: Partner with external vendors to help create and manage social media posts, while maintaining the accuracy and engagement of our Google Business Profile. Be a voice for the firm: Help review, edit, and post blog content on our website, ensuring it reflects the firm's expertise. Serve as a Brand Ambassador: Represent the firm at marketing events around New York State, promoting our services and strengthening relationships with clients and referral sources. Nurture relationships: Foster connections with clients and attorneys through offline marketing efforts and engaging in-person events. Generate referrals: Identify and cultivate relationships with new referral sources. Track and analyze: Monitor marketing data, budgets, and campaign performance to maximize the effectiveness of our marketing strategy. Boost our online visibility: Implement strategies and communicate with vendors to enhance our website's SEO. Additional Roles: You will serve as a backup for both our client-intake specialist and executive assistant as needed, providing support in their absence to ensure smooth operations. Flexibility in handling tasks across both roles will be essential. In addition to your core responsibilities, you will: Provide intake services with our intake team weekly to ensure exceptional client service. Offer administrative backup support to help maintain smooth operations within the team. What You Bring to the Table: Bachelor's degree in marketing, communications, or a related field. Exceptional communication and interpersonal skills. A proactive and results-oriented approach. Strong organizational skills and attention to detail. Proficiency in social-media management and content creation. Experience in customer service, sales, or hospitality is beneficial; we are a client-focused organization. Experience representing a professional organization at events, building relationships, and effectively promoting services to clients and referral sources. A genuine interest in the legal field. Why Join The Glennon Law Firm? Gain invaluable experience: Launch your career in a supportive and collaborative environment with lots of room for growth. Make a real impact: Play a key role in the growth and success of a respected law firm. Professional development: Opportunities to learn and grow your marketing skills. Hybrid work schedule: Enjoy the flexibility of working from home 2 days a week. Competitive compensation: $40,000 - $55,000 per year plus benefits. The Glennon Law Firm's Six Core Values: Integrity First - We can be trusted. We are principled, professional, and discreet. We know that our clients have worked hard to get where they are, and we use integrity in and out of the office to resolve your legal disputes in a timely manner and with ethics and honor. This also means accountability. All team members are accountable to each other, the firm, and the clients. Always Ready - We are always prepared. Many legal problems occur or come to light quickly and we are always prepared to know what to advise our clients in various situations so that we may act fast. This also means growth, both personally and professionally. All of our team members constantly seek to grow and evolve and learn new skills. Take Action - We are prepared to take action on advice given to clients and plans created in order to efficiently resolve their problems as soon as possible. That is why being prepared by continuously learning and training is so important. Service, Service, Service - Always thinking of the Clients. We update our clients more than they would ever request (at least weekly) and provide “white glove” treatment with everything so they know that we care more about their problems than any other professional service provider would. We respond to client communications on the same day. Care - We care about the clients, team members, the community, and more. We look out for our teammates and support them, whether it is with their workload, understanding an issue, or cheering on their personal or family wins. We volunteer, donate and otherwise contribute to our communities. We know that we are here, doing what we do, for more reasons than just earning a living. Communicate - We communicate with clients, all involved, and each other. Communication is key. We know that communication is not about what is said, but what is heard and understood. This is important with our clients, first and foremost; and with each other, as we work together To Apply: Please submit your resume, cover letter highlighting your relevant skills and experience, along with your transcript and references, to *************************. Write “Hire Me” in the email subject line. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
    $40k-55k yearly 4d ago

  • Administrative Assistant (Corporate Planning) - Bilingual Japanese

    RJI Search

    Remote Billing/Administrative Assistant Job

    Our client, a global conglomerate is seeking: Corporate Planning Administrative Assistant - MUST BE BILINGUAL IN JAPANESE 57k-70k A Corporate Planning Administrative Assistant provides timely, smooth and efficient administrative support for executives and for the department to facilitate business operation. He/she fulfills responsibilities with another administrative assistant in the department under managers' instructions. Duties/Responsibilities: Executive assistant team Preparing and maintaining the CEO & COO's schedule, coordinating meeting requests, responding to telephone calls/inquiries, preparing letters & reports and facilitating administrative matters related to the executives. Making travel itineraries and arrangements, including coordination with related parties under the managers' directions, and preparing & processing entertainment and expense reports. Coordinating entertainment & meetings with business partners, including location & menu selections, based on descriptions of guest profiles and invitations, then maintaining & updating relevant records. Arranging internal parties related to executives, such as making a restaurant reservation and sending an invitation, etc. Preparing, sending and keeping a record for congratulatory and/or condolence-related telegram and letters, etc. Maintaining related information of executives' private club membership, including handling application, usage record and associated expenses. Arranging executive gifts & acknowledgements, and coordinating holiday cards and other mailings. Supporting smooth & overall transitions for executives' personnel changes. Maintaining executives' data such as business cards, holiday cards, etc. and supporting IT-related equipment. Maintaining the company house and arranging entertainment dinners and parties there. - Completing other projects as directed. Planning Team Coordinating video meetings and other internal meetings. Distributing internal notifications using intranet & email. Maintaining Corporate Planning's intranet. Assisting corporate planning members and guests (e.g. from Tokyo and other regions) with travel arrangements. Processing expense reports for managers and for the department. Handling general administrative tasks such as procuring office supplies and registering guests for the office building, etc. Making copies & binders and handling mails & filings. Completing other projects as directed. Job Specific Knowledge/Skills & Abilities Required: Japanese & English language skills (writing, speaking & reading) Intermediate PC skills (Excel, Word, Powerpoint, Adobe, Accounting Software, etc) and ability to learn new systems Ability to establish and maintain cooperative working relationships Flexibility to work on-site when the executives are in the office. Education, Certification and Experience: Required: 1-2 years of experience as assistant and/or support staff or corporate customer service (not retail) Baccalaureate degree or equivalent Hybrid work style: Minimum 2 days in the office and 3 days remote work
    $32k-42k yearly est. 7d ago

  • Wholesale VM and Stock Assistant - FL

    Zimmermann

    Remote Billing/Administrative Assistant Job

    About Us This iconic Australian brand has stayed true to its original vision: sophisticated femininity, a passion for detail and a love of colour and print. Sisters Nicky and Simone ZIMMERMANN founded their namesake brand in Sydney in 1991. Early in its evolution, ZIMMERMANN took the bold step of fusing fashion with swimwear and presented it to the world. It immediately found its following with the fashion elite, creating a new point of reference in flattering, feminine and stylish swimwear. While the swimsuit thrust ZIMMERMANN on to the international stage, it has been its optimistic, feminine and consistently desirable collections across its ready-to-wear and resort that have propelled it to greater global appeal. While based at home in Sydney, ZIMMERMANN present their ready-to-wear collections each season at Paris Fashion Week. Working with the highly acclaimed designer and long-time collaborator, Don McQualter, ZIMMERMANN maintains a number of stand-alone stores across Australia, UK & Europe, China, The US, and the Middle East. Position Purpose This role assists in maintaining brand presentation across South Florida through execution of Zimmermann VM guidelines and merchandising standards. To maintain brand and visual standards throughout Florida region locations of major department stores Saks, Neiman Marcus and Nordstrom, supporting the Senior Brand Ambassador based in Miami. The role is supports US wholesale and includes local travel throughout Florida. **The position will be based somewhere between Fort Lauderdale and Jupiter, e.g. Palm Beach or Boca, as it will mainly be supporting these locations.** **The role is Monday - Friday, with some weekends required occasionally to support business needs.** Visual Merchandising & Stock Support Execute and maintain visual presentation to Zimmermann standard, based on guidelines provided for merchandising, as well as steaming and general garment care. Ensure sales floor is fully stocked and backstock areas are organized to facilitate seamless customer experience Support the Senior Brand Ambassador as well as store stock teams to ensure new stock is placed on the floor expediently and in line with visual standards. Assist the Senior Brand Ambassador with collection launches in key flagships Work closely with the Senior Brand Ambassador to support the product needs within the Florida market. Send daily recap photos of store visits to SBA Communicate any feedback or queries from store staff to SBA and Account Executive WHS Participating in the development of a safe and healthy workplace. Complying with instructions given for your own health and safety and that of others, in adhering to safe work procedures. Co-operating with management in its fulfilment of its legislative obligations. Taking reasonable care to ensure your own health and safety and that of others Reporting any injury, hazard or illness immediately, where practical to Human Resources or a supervisor. Not placing others at risk by any act or omission. Not willfully or recklessly interfering with safety equipment. About you: Retail experience strongly preferred. A genuine passion and understanding of luxury designer fashion. Must be comfortable working autonomously as well as in a team environment. Physical requirements include ability to lift up to 50lbs, ability to kneel, bend over, and stand for shift duration (up to 8 hours), ability to climb ladders. Key Performance Indicators: Adheres to VM Direction and provides the necessary support to the Senior Brand Ambassador. Ensuring that the brand is always represented to the required standard provided by the Zimmermann team. Communicates regularly and effectively with line manager
    $25k-65k yearly est. 15d ago

  • Office Administrator / Admin Assistant

    Midjourney

    Remote Billing/Administrative Assistant Job

    Key Responsibilities Support the Executive Assistant with calendar management, scheduling appointments, and coordinating meetings Handle facility access management, including meeting vendors on-site Manage office logistics including receiving, unpacking, and organizing deliveries Maintain organized storage areas and break down boxes for recycling Monitor inventory and manage procurement of office supplies, snacks, and beverages, across multiple office locations Assist with (often last-minute) event planning and coordination, including team dinners and office gatherings Run time-sensitive errands for executives and team members as needed Coordinate with vendors and service providers for office maintenance and supplies Help setup meeting rooms and event spaces Qualifications 2+ years of administrative experience, preferably in a technology or fast-paced environment Problem-solving mindset with the ability to be proactive, take initiative, and work independently Exceptional time management and organizational skills Strong attention to detail and ability to follow through on tasks Strong written and verbal communication/interpersonal skills Committed to maintaining discretion and confidentiality Able to seamlessly adapt to changing priorities Able to hold composure under pressure Go-getter attitude, no task too small Physical ability to lift up to 30 pounds and move items around the office frequently Proficiency in Microsoft Office Suite, Google Workspace, and project management tools Nice to have: Car and valid driver's license/clean driving record What We Offer Competitive salary and comprehensive benefits package Remote work flexibility Health, dental, and vision insurance 401(k) matching Paid time off and company holidays We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or any other legally protected status. For Candidates based in the United States: In accordance with the San Francisco Fair Chance Ordinance, we welcome and evaluate applications from individuals with prior arrest and conviction records. We are committed to providing reasonable accommodations to qualified applicants with disabilities.
    $36k-51k yearly est. 7d ago

  • Coupa Support Administrator

    The Jacobson Group 4.9company rating

    Remote Billing/Administrative Assistant Job

    Our client, a world leader in insurance, is looking to bring on a Coupa Support Administrator for a six month assignment at their offices in one of the following locations: Jersey City, NJ; Whitehouse Station, NJ; or Philadelphia, PA. This role is hybrid with three days in the office and two days work from home. Responsibilities and Qualifications We are looking for a candidate that is a "super user" of Coupa who will be the primary liaison between Global Procurement and Coupa while supporting Procurement goals and initiatives. The Coupa Support Administrator will also manage supplier relationships as they pertain to Coupa integration, monitor and enforce compliance and manage the escalation process for non-compliance. Additional projects are expected to occur and may change frequently as Coupa becomes fully implemented and performing efficiently. This position will require planning and support of: Procurement User enablement Review and report on RFQ and Sourcing events. Training and ongoing testing Issue Resolution Supplier Enablement Duties Platform Maintenance and Updates Supplier Compliance General Owner of Coupa and change management as it relates to updates Partner with Stakeholders and 3rd Party Provider to achieve organizational management and objectives Develop and facilitate user training as necessary Troubleshoot user concerns involving data, process, configuration or integration related issues Guide system-based activities including user adoption, organizational communications, departmental planning, budgeting, reporting, etc. If this sounds like you, please apply today! Pay Range: The anticipated pay range for this position is $41 - $51/hourly. We understand that salary is an important factor in a job search, and we encourage you to apply even if you feel that your desired compensation may fall outside of the listed range. The final pay for this position is determined based on several factors including but not limited to, relevant experience, skills and certifications, education and training, geographic location, market conditions, and internal equity. We are committed to finding the right candidate for this role and are open to discussing how your unique qualifications align with our needs. Benefits: Our comprehensive benefits package includes: Medical insurance Dental insurance Vision insurance 401(k) retirement savings plan Equal Opportunity Employer: The Jacobson Group is committed to fostering an inclusive and equitable workplace that reflects the diverse communities we serve. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected characteristic as defined by applicable law. We believe that diversity of thought, background and experience strengthens our team and drives innovation. All employment decisions are based on qualifications, merit and business needs. If you require a reasonable accommodation to complete the application process or participate in an interview, please contact us at ********************* or ***************** to make a request. Refer a Colleague: Do you know someone who would be interested in this project? Submit your referral directly by emailing the Jacobson contact listed above or submitting them through this form. If your referral is hired for a contract assignment and meets all other eligibility criteria, you will receive a referral bonus!
    $33k-45k yearly est. 7d ago

  • Administrative Assistant

    Leadwell

    Remote Billing/Administrative Assistant Job

    Full-Time Administrative Assistant(Hybrid On-Site/Virtual) Location: Houston, Texas (on-site work in the Meyerland area or away at events) Some Info About Us: At Leadwell, we believe in developing leaders. We are a team driven by faith, service, and growth with a passion for making a positive impact on people and the world around us. Our approach to leadership development is built on Biblically-based principles, and using leading research and practical solutions, we are committed to serving 10 million leaders by 2035 - one leader at a time. If this excites you, it might be time to join us. Here's why else: What We Offer: A workplace culture that prioritizes relationships, doing work that matters, and delivering impactful results. Profit sharing for full-time team members (32+ hours/week) Generous paid holiday time off (14-16 days/year) PLUS 10 days Paid Time Off Paid volunteer days off (3 days/year) $1,200 Technology Stipend (annually) $500 Growth & Development Credit (annually) Salary Range For This Role: $20 - $25 /hour + profit sharing when FT (hourly rate is dependent on experience. FT preferred, PT possible) The Role: We are looking for a Full-time Administrative Assistant who is ready to dive into a hybrid role, balancing both an in-person presence in Houston, TX, with remote work capabilities. The ideal candidate will be a critical thinker with exceptional organizational skills, capable of managing multiple priorities in a dynamic environment. This role blends administrative expertise with project management and client-facing responsibilities, supporting our CEO and the broader Leadwell team, and is perfect for someone who thrives in a dynamic environment, is highly organized, and has a heart for service. You're Probably a Match If... You're a strong communicator who can pivot effortlessly when priorities shift. Organization is your superpower. You have a heart for people but can tell them no with a kind and gentle strength. You love completing tasks and making things better as you go. Your mindset is rooted in servant leadership-you see every task as an opportunity to make someone's day better. You're a natural problem solver, comfortable managing details, and always looking for ways to improve processes. You appreciate a balance of hard work, meaningful rest, and serious fun. You're open to and excited by travel and being on-site for client events. What Success Looks Like In This Role: Seamlessly manage and organize multiple email accounts and calendars, ensuring quick and professional responses and event creation, with a friendly demeanor. Prioritize customer intimacy and empathy in all interactions. Proactively block and protect time for content creation and other high-priority tasks. Offer excellent and prompt responses and troubleshooting to customer needs from our LeadwellPlus.com SaaS platform. Coordinate client and team off-site events with confidence, including booking venues, arranging catering, communicating details, and ensuring all supplies are prepared. Plan and execute travel arrangements, covering flights, accommodations, and vehicle rentals with precision. Track and send personalized and bespoke client appreciation efforts, such as birthday cards, seasonal gifts, and onboarding packages. Maintain a well-organized office environment (and help create it for others), supporting an efficient workflow. Facilitate invoice creation with accuracy and attention to detail as well as expense reporting, and document management. Serve as a liaison between the leaders, team members, and external stakeholders - maintaining clear, relational, and professional communication. Draft, review, and manage correspondence, reports, and presentations with a high degree of accuracy. Qualifications: Proven experience as an Executive Assistant or in a similar role. Ability to work independently and as part of a team. Proficiency in Google Workspace, Canva, and video conferencing tools. Exceptional organizational and time-management abilities, with a keen attention to detail. Strong adaptability and the ability to maintain composure in a fast-paced environment. A proven track record of handling sensitive information with confidentiality. Ability to think critically and make informed decisions in ambiguous situations. Where we want to go with you: At Leadwell, you're not just taking a job-you're joining a movement, and an organization that supports YOU as a person, not as just an employee. Be part of our vision that is ambitious yet deeply meaningful: Serving 10 million leaders by 2035. Building a flagship office and leadership campus in Houston, Texas-a hub for equipping and empowering leaders to transform the world. We will model and teach work where business results happen through a focus on people, using servant hearts, and empowering organizations everywhere with servant leadership. What We Value: Servant Leadership - We believe in influencing others in pursuit of a shared purpose. Work Heartily: Do our best, seen or unseen, for one or many. The Golden Rule: Treat others as we want to be treated. Always Serve, Serve All Ways: Humbly serve however and wherever needed. Relentless Optimism: Choose hope over fear, always. Faithful Stewards: Care like we own it, responsible like we don't. Tell The Kind Truth: Deliver the whole truth with care. Outrageously Generous: Better to give than to receive. Missionary Mindset: On a mission that matters. Work Hard, Rest Well: Balance life and family with working hard. How to Apply: If you're ready to bring your skills and servant heart to Leadwell, we'd love to hear from you. Submit your resume and a cover letter detailing your experience and passion for leadership to ******************. See the full job posting at **************************** Leadwell is an EOE.
    $20-25 hourly 2d ago

  • Administrative Assistant

    JK Moving Services 4.4company rating

    Billing/Administrative Assistant Job In Sterling, VA

    To allow a collective group of executives to focus on more advanced responsibilities, the Administrative Assistant will provide support with a variety of tasks that demand skilled proficiency in technological tools such as Excel, Power BI and Microsoft Outlook (Power Point); organize meetings, oversee routine and advanced duties for the benefit of multiple stakeholders, and work collaboratively to create and draft correspondence, prepare reports or documents, conduct internal and external research, and complete a range of duties including managing calendars, planning events and organizing schedules, coordinating travel, and prioritizing communications, and managing appointments for business and personal needs. Additional responsibilities include customer onboarding support project assistance, and presentation materials preparation. QUALIFICATIONS: Associate or bachelor's degree in business administration, communication, or equivalent experience. Proficient with reporting and data visualization tools (e.g., Excel (Pivot Tables), Power BI) for team reporting (data, analysis, numbers). Microsoft Office Suite (Outlook, PowerPoint, Word, Excel). Strong understanding of calendar and scheduling software. Experience working with multi-location teams or within a business campus environment. Demonstrated experience managing multiple schedules and changing priorities across a dispersed team environment. Exceptional verbal and written communication skills. High attention to detail with strong organizational skills. Proactive drive to anticipate and address challenges. Professional discretion with sensitive information. Time management skills with the ability to maintain attention to multiple priorities effectively with minimal oversight and mindfulness to scheduled delivery deadlines. Availability to adjust work hours on occasion to support urgent needs. DUTIES AND RESPONSIBILITIES: Maintaining filing systems, contact databases, and employee lists. Creating presentations and reports and investigating inquiries from internal and external customers or prospects. Scheduling meetings, appointments, and travel. Supports daily office operations that may include greeting visitors, responding to phone or email inquiries for select managers. Drafting email and other business correspondence or documents; maintaining data integrity. Ordering office supplies and food deliveries. Planning events and preparing meeting agendas. Updating information in databases and spreadsheets as appropriate. Submitting personnel change forms and documentation via an internal HCM. Creating general workflow efficiencies and streamlining processes.
    $28k-40k yearly est. 7d ago

  • Real Estate Administrative Assistant

    The Goldman Group | Compass

    Remote Billing/Administrative Assistant Job

    Jon Goldman is a Principal Agent at Compass Florida and founder of The Goldman Group. We specialize in brokering country club and luxury real estate across Boca, Delray and Boynton Beach. Role Description This is a full-time Real Estate Administrator role with The Goldman Group at Compass in Boca Raton, FL, offering flexibility for remote work. As a Real Estate Administrator, you will be responsible for managing real estate transactions, coordinating appointments, maintaining records, and providing administrative support to real estate agents. Qualifications Excellent organizational and multitasking abilities Strong communication and customer service skills Proficiency in FlexMLS, iMapp, Docusign, Gmail G-Suite, Google Chrome, Dropbox Attention to detail and ability to work in a fast-paced environment Previous experience in real estate transactios, marketing and administration is required. Real Estate License preferred but not required.
    $28k-39k yearly est. 6d ago

  • Administrative Assistant

    Function Enterprises, Inc.

    Billing/Administrative Assistant Job In Springfield, VA

    Function Enterprises, Inc. in Springfield, VA, is a leading contracting company dedicated to providing quality services to clients. The company emphasizes excellence in work and values diversity and inclusivity in its culture. Role Description This is a full-time on-site role for an Administrative Assistant at Function Enterprises, Inc. The Administrative Assistant will be responsible for providing administrative support, managing phone communications, assisting with executive administrative tasks, and utilizing clerical skills. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication skills Proficiency in Clerical Skills Payroll Administrator Attention to detail and organizational skills Ability to multitask and prioritize tasks Desire to learn and grow Experience in office management or administration is a plus Excellent computer skills, including MS Office proficiency College diploma or equivalent
    $29k-41k yearly est. 17d ago

  • Administrative Assistant

    Crown Consulting, Inc. 4.2company rating

    Billing/Administrative Assistant Job In Arlington, VA

    Crown Consulting, Inc. strives to connect people through driving aviation innovation and expanding aerospace and telecommunications infrastructure. We have been making a difference for our FAA and NASA customers for over 30 years, developing and supporting programs that allow the FAA to coordinate responses to natural disasters; plan use of airspace; simulate air traffic demand; develop methods and techniques to improve the efficient use of the National Airspace; and contribute to the safe and effective control of air traffic. Our work in air traffic and flight simulation has provided the FAA with tools that are used today to effectively manage constraints imposed by severe weather or closed runways. Crown was voted as One of the DC region's Top Workplaces in 2021. We have built this reputation by hiring great people who value and support the mission of our customers. Come experience the Crown difference. Job Description Crown is seeking a motivated and self-driven Administrative Assistant to support our Headquarters team full-time, 5 days a week, at Crown's headquarters office in Arlington, VA. The candidate will work closely with the President and other team members. Successful candidates must be able to work well independently in a fast-paced environment, possess strong verbal and written communication skills, and have proficiency with Microsoft Office Suite of Tools. If you are looking for an opportunity to join a growing company and enjoy helping individuals, then this might be the right fit for you! Recent college graduates are welcome to apply. Responsibilities include: Provide administrative support to include executive team calendar management, call scheduling, and travel coordination Oversee the day-to-day office including maintenance, mailing, supplies, equipment, bills, etc Assist the HR team in the onboarding process for new hires Process purchase orders, coordinate payments, and follow up on receivables Plan and lead company events, celebrations, and more Other duties as required Compensation: $50,000-52,000 / Annual Salary + Benefits Qualifications Bachelor's Degree is required 1+ years of experience is required Excellent verbal and written communication skills Proficiency in MS Office (MS Excel and MS Outlook, in particular) Hard working, dedicated, and an initiative-taker Excellent time management skills with a proven ability to meet deadlines Ability to multi-task and simultaneously handle many projects Ability to work independently with minimal supervision in a fast-paced, professional environment Willingness to take on additional tasks as needed Additional Information Benefits include: health, dental, & vision insurance generous PTO and paid holidays company-funded professional development competitive 401k match with 100% vesting life insurance disability insurance We are committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, age, religion, creed, sex, pregnancy, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. U.S. Citizenship is required for most positions. Persons unable to complete an online application should contact Crown HR for assistance at ************** ext 4011. Crown is a VEVRAA Federal Contractor
    $50k-52k yearly 7d ago

  • Administrative Assistant

    ROCS Grad Staffing

    Billing/Administrative Assistant Job In Arlington, VA

    Why You Want To Work Here: We are a leading nonprofit with a mission to offer comprehensive training to industry professionals, advance groundbreaking research, and advocate for policies that positively impact the lives of children and families across the nation. In this position we seek a highly organized and detail oriented individual to conduct quality control reviews of services, fee assistance records, and program efficiency. Responsibilities of the Administrative Assistant: Manages the program inbox by updating family files and alerting the appropriate case coordinator Collects and distributes all incoming mail to assigned personnel in a timely manner Collects and distributes attendance sheets to the subsidy payment department thus ensuring that all payments are processed in a timely manner When necessary, calls potential problems to the attention of the appropriate case coordinator Sends follow-up emails to customers requested supporting documentation; respond to customer emails forwarding supporting documentation or asking for confirmation Track errors using established systems Review applications to ensure compliance Prepare reports for department leaders Assists senior management and other staff with special projects as requested Performs other duties as assigned Qualifications of the Administrative Assistant: One year of experience in program administration or client services Ability to comprehend and become an expert in policies and procedures Exceptional attention to detail and organizational skills Proficiency in computer skills and experience with the Microsoft Office suite of products Strong written and verbal communications skills Track record of achievement in meeting program productivity goals and accuracy targets Track record of reliability and timeliness in attendance Administrative Assistant Arlington, VA (Hybrid Office) Full-time, M-F $40,000K
    $30k-41k yearly est. 12d ago

  • Administrative Assistant

    Garrison Associates LLC

    Remote Billing/Administrative Assistant Job

    Administrative Assistant Leading writer of Property & Casualty Reinsurance seeking an Administrative Assistant supporting their 15 person in office team. I have been supporting this client for 20+ years and I can sincerely say they have the best, most employee centric, corporate culture of any client I've worked with. Their global team shares a passion for solving their customers' problems through a collaborative and entrepreneurial culture that empowers employees and rewards creative thinking. This is a 4 day per week in office position (with a flex work from home day) located in Schaumberg. For over three decades, the firm has helped its clients manage the risks of operating in a volatile and uncertain world. They're experts in Property, Casualty, Specialty, Cyber and Credit reinsurance, consistently recognized for the innovative way they combine data, experience and technology to understand and manage large and complex risks across the world. They are also a business with a real social purpose - we help protect communities around the globe and enable prosperity for all. Our purpose drives us forward every day as we seek solutions to some of the world's most complicated challenges. Position Summary The Administrative Assistant is responsible for providing administrative assistant support to our 15 person team as well as office manager responsibilities. This is a fast-paced and rapidly changing business environment. It requires an individual with an energetic and enthusiastic approach, along with maturity, self-confidence and self-motivation. This is an excellent opportunity for a flexible, highly organized individual with excellent communication and collaboration skills. Responsibilities include (but are not limited to) Travel Arrange business travel including conferences and client/broker events. This will usually involve flights, hotel, ground transportation and lunch/dinner bookings Enter confirmed travel arrangements into the calendar, Visitor Log and Travel Log Ensure team members have any visas, all documents, papers and itineraries necessary for travel. Coordinate with other offices to ensure travel and accommodation requirements are established and appropriate support is available when travelling to such offices Meetings and Entertainment/Lunches /Dinners On behalf of team members, coordinate meetings with clients/brokers/vendors Record all meeting details and attendees in meeting calendar within the Microsoft Office system. Manage all aspects of bookings and catering for client/broker lunches and dinners. Book taxis for our employees and clients. Prepare and organize printed materials and binders for meetings Expenses All aspects of timely expense management (in Concur and Dynamics 365) for team members, including: Use receipt images in Concur or gather receipts for business travel promptly after such travel and document the business purpose Set up expense reports on at least a monthly basis Follow-up to secure any expense approvals Visitor Log Be the coordinator for any visitor log requests Arrange desk assignments for underwriting visitors General / Office / other Provide administrative support for group meetings, whether onsite or offsite Assist with ad hoc projects Communicate with external contacts to exchange information as needed Provide telephone coverage for assisting with client requests (i.e. obtain key information to be passed on to the Underwriter when unavailable) Prepare FedEx shipments Assist with mail collection and distribution for your respective team(s) Maintain good working relationship with internal contacts Manage changing circumstances as they happen, sometimes on short notice Communicate timelines for completion of responsibilities if an item may take longer than normal due to multiple responsibilities being asked within a short time Professional/Technical Competency Requirements Strong interpersonal and teamwork skills with the ability to communicate in a professional manner with all levels of employee and market facing audiences to include with senior management, internal clients, external clients and brokers. Works efficiently, accurately and exercises common courtesy. Is a team player and demonstrates a cooperative attitude. Must possess excellent oral and written communication skills. Receptive to new ideas and is well organized. Reacts effectively to changing conditions. Anticipates and constructively advances the need for positive change. Eagerly assumes new tasks and responsibilities. Demonstrates sensitivity, respects cultural differences, and acts in an ethical manner at all times. Provide ad hoc support around office as needed Excellent PC skills with demonstrated ability to create spreadsheets, documents and presentations. Familiarity with different ‘share' platforms ie: SharePoint, Office 365 Qualifications, Skills & Experience Bachelor's Degree. 2+ years of administrative assistant experience. Strong interpersonal and communication skills Ability to multitask Proficient in Microsoft Office suite
    $30k-40k yearly est. 22d ago

  • Administrative Assistant

    Oath Law

    Billing/Administrative Assistant Job In Chesapeake, VA

    Help more people than you can ever imagine. If you have high attention to detail, are hardworking, and want to work with an amazing team of like minded people changing the world, we'll show you how. At Oath we believe that we all get one short life and that you should make the most of it. We help our clients prioritize their lives through estate and financial planning. The role of an Oath Office Manager is to work to organize our attorneys, advisors, clients, and team in office and remote. We believe in great freedom and great responsibility. We believe in doing the hard work first. We believe there is a difference between busyness and effectiveness. We believe in empowering our team to help thousands of people nationwide. Responsibilities Oversee our day-to-day office and remote operations in Virginia Execute other office administration tasks as assigned Liaise with clients, attorneys, team, and advisors as the mainline of communication Answering and directing phone calls Responding to client requests via email and telephone Monitoring deadlines Scheduling appointments Preparing materials for client meetings Drafting correspondence Organizing and maintaining client files Scanning, copying, and filing of documents in an electronic file management system Qualifications Excellent time management, problem-solving, and communication skills Basic computer skills including experience with Microsoft Office Bachelor's degree or relevant work experience Ability to maintain and cultivate client relations About Oath Law & Oath Planning Oath was founded in 2010 on the idea that estate and financial planning should be accessible to people from all different backgrounds -- not only the wealthiest 1%. We began in one small office with a team of only a few innovative, creative thinkers that wanted to make planning and estate and financial education a possibility for every community. Now, we've grown our firm across multiple states, with more offices opening every year. Our success comes down to one motivating factor -- helping families and individuals do the best that they can for the people and things that they love most. As we continue to expand and help more individuals and families, we are seeking like-minded individuals to embody our mission and values and join our growing team. Industry Financial Services Employment Type Full-time
    $28k-39k yearly est. 21d ago

  • Administrative Assistant

    Top Horizon Insurance Services

    Remote Billing/Administrative Assistant Job

    Mission For Administrative Assistant To provide the highest level of service to Top Horizon Insurance Agency's Clients by Freeing Up the Angela Olson's time in all ways possible including: 1) Phones - Answering Phones, Taking Messages and Directing Traffic 2) Client Service Requests - ID Cards, Billing/Payments, General ?'s, etc . . . 3) Data Management - Input data into CRM and frequent updating 4) Carrier Requests - Making outbound calls to companies & clients on behalf of agent 5) Do What's Needed Clause - Do ANYTHING that can free up the agents time so we can serve more clients and grow. 6) Personal Life- assisting Angela in personal life scheduling, planning, and execution Please email a resume and application to ****************************** Competencies Required Positive Can-Do Attitude There is ZERO drama or negativity allowed in our office. We do NOT complain, gossip or badmouth anybody. We are problem solvers! Be Reliable: Show up on time, every time. Be dependable to Top Horizon Insurance and customers who rely on your ability and commitment on a daily basis. Work Ethic: Bring enthusiasm and energy daily! I give this 100% here and want people who treat their career with the same respect. Coachable: Being willing to be coached and staying humble when taking criticism. This is HUGE for our culture and how we operate on a daily basis. Anything we say is for the benefit of you, our clients and our company. People skills: You're going to be talking with people all day, so you need to enjoy people. (this DOESN'T mean you have to be an extrovert). Process and Systems Driven Do things the Top Horizon Insurance way. We have processes in place to help us do our jobs efficiently and effectively. We look for ways to improve this daily (and will accept and evaluate all suggestions), but don't implement new ideas unless formally approved and implemented by the whole team. Integrity: Be someone who follows through with what you say. Be HONEST and genuine in all interactions with our team and clients. You are expected to ALWAYS do what's in the best interest of the client. Proactivity: Here at Top Horizon Insurance, we have the standard process we follow. If you have suggestions that can help improve that process, we expect and encourage you to bring those ideas to management's attention. We promise to review and consider every request you bring to the table as long as you commit to trusting our decision after looking at the whole picture. Attention to detail: You will be tasked with staying organized with all paperwork and data given to you. You'll be given personal information about clients and things like putting the right, secure information on the right spot is VITAL to our clients security and their experience with our company. High standards: Our company is made up of individuals that are hungry to improve their lives every day. We have high standards. You should too. We hold everyone to the highest standards so we can all grow. Poise: You'll be having crucial conversations on a daily basis which - most of the time - is of EXTREME importance to our clients. You must be calm under pressure and be able to navigate through emotions to help clients in their best and worst of times, both. Our Vision Statement is: “Insurance Advocates Who Care”. We obviously take this seriously which is why we are taking this so seriously. You'll be an integral part of our company achieving our long term vision and goals. Admin Assistant Job Description: Time 9am to 5pm (Monday through Friday) with a ½ to 1 hour lunch break. You will also be expected to complete your tasks each day given to you through our CRM system by agents and also verbal tasks throughout each day. This position is a remote position, but we ask that you are local as we will need in person help at times (both with management of clients and Angela's personal schedule). IN OFFICE when needed is in Farmington, Utah. Altogether this is a full time, 35 hours / wk position. All federal holidays are Paid Time Off after 6 months of employment In the first year, you will receive 5 days worth (40 hours) of Unpaid Time off, and after 12 months of employment, you'll receive those same 40 hours for the year PLUS an additional 40 hours of PAID time off. Paid/Unpaid time off must be requested at least a month in advance if possible. Compensation This position is a 1099 earning position paid on an hourly basis Hourly Compensation: negotiable Opportunity for advancement and bonus money do exist if you prove to be a perfect fit for the company and vice versa.
    $28k-37k yearly est. 3d ago

  • Administrative Assistant

    TPI Global Solutions 4.6company rating

    Remote Billing/Administrative Assistant Job

    Administrative Assistant II Contract Duration: Until December 19, 2025, with high possibility of extension Consumers Energy is seeking an experienced and proactive Administrative Assistant II to provide comprehensive administrative support to three Executive Directors within the IT department. This role requires strong proficiency in Microsoft Office, particularly Outlook, with a preference for candidates experienced in Microsoft OneNote. This is a hybrid role, requiring on-site work at our corporate headquarters in Jackson, Michigan (One Energy Plaza) on Mondays, Tuesdays, and Thursdays. Remote work is available on Wednesdays and Fridays. Key Responsibilities: Provide high-level administrative support including calendar management, scheduling, and meeting coordination. Assist in preparing presentations and reports using Microsoft Office tools (Word, PowerPoint, Excel). Coordinate travel arrangements and manage office space. Perform office tasks such as data entry, filing, and document preparation. Ensure accuracy in calculations and data processing. Maintain production reports and assist with other office-related duties as needed. Adhere to company policies and procedures, ensuring high-quality work. Assist visitors and handle general administrative tasks. Required Qualifications: Minimum of 2 years of experience as an Administrative Assistant or in a similar administrative support role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) required; experience with Visio and OneNote preferred. Experience managing complex calendars and scheduling for multiple stakeholders. Strong organizational and multitasking skills with a keen attention to detail. Excellent verbal and written communication skills. Ability to prioritize tasks and meet deadlines efficiently. Self-motivated with a focus on delivering results. Preferred Qualifications: 2+ years of experience in a specialized or functional area of administrative support. Familiarity with managing inventories and resource tracking.
    $28k-34k yearly est. 7d ago

  • Administrative Assistant Marketing

    Imageservicesstaffing

    Billing/Administrative Assistant Job In Hampton, VA

    Hampton, VA - Coliseum Area Temp-to-Hire Monday-Thursday 8:30 AM-5:00 PM (with 1 hour lunch) $21 per hour as a temp - $45K upon hire Small office with big responsibilities. This important team member MUST have a combination of administrative and marketing skills and experience in an office setting; excellent Microsoft Office knowledge and skills, as well as social media marketing (Instagram, Facebook, Twitter, Linkedin, etc.), perform WordPress/website maintenance and possess knowledge of Canva. Create content for print and digital newsletters, social media posts, and press releases to promote a positive image of the 1900 acres of the multi-faceted conglomerate of business-entertainment-residential entities. Education: Post-secondary school education at the community college or university level and/or appropriate combination of education and experience is strongly preferred. Excellent benefits available upon hire.
    $21 hourly 9d ago

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Updated January 24, 2025

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