Billing administrator job description

Colliers Engineering & Design is seeking a Billing Administrator to join our team! The Billing Administrator will work closely with project managers to ensure our clients are invoiced accurately and in a timely manner. The role includes, but is not limited to, entering and reviewing new projects into our accounting software including confirming that the project setup will meet client invoicing requirements, preparing invoices and submitting to the client, and producing reports as requested.
Responsibilities
• Setup new projects and tasks in our accounting software
• Verify the setup of the project in the accounting software is in compliance by reviewing the contract/proposal
• Prepare draft invoices for Project Managers and collaborate with them to make required changes using our accounting software
• Monitor/Match expenses charged to projects with the labor charges
• Finalize and submit invoices to clients which includes preparing additional spreadsheets and/or assembling expense backup
• Prepare requested reports for Project Managers to help them manage the financial health of their projects
• Assist the collections department and project managers as needed to revise invoices or provide additional information to clients as needed for payment
• Digital filing of invoices and backup
• Perform other accounting tasks as needed
Qualifications
• Proficiency with Microsoft Office Suite required with strong skills in Excel
• Excellent time management skills with the ability to work under pressure and within deadlines
• Very strong attention to detail
• Strong organizational skills
• Professionalism and effective communication skills
• Strong interpersonal skills and the ability to work well as part of a team
• Ability to work overtime when required
What We Offer
At Colliers Engineering & Design, our people are our most important resource. That's why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.
This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.
We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women's Organization and ongoing philanthropic opportunities.
Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!

Holman is a global automotive leader that serves both commercial and consumer clients The Holman Way by always doing the right thing for our people, our customers, and the community since 1924. The Holman story began nearly a century ago as a single Ford dealership in New Jersey. Today, Holman, headquartered in Mount Laurel, New Jersey, is one of the largest family-owned automotive service organizations in North America with more than 6,500 employees across North America, the UK, and Germany.

Holman delivers a unique range of automotive-centric services including industry-leading fleet management and leasing; vehicle fabrication and upfitting; component manufacturing and productivity solutions; powertrain distribution and logistics services; commercial and personal insurance and risk management; and retail automotive sales as one of the largest privately owned dealership groups in the United States. Guided by its deeply rooted core values and principles, Holman is continuously Driving What's Right.

Holman has an outstanding opportunity for a Billing Administrator in our Mount Laurel, NJ office to handle all day to day billing related functions in support of assigned an assigned region.
What will you do?


Review new client implementation profiles, complete set-up and review test and live bills for accuracy. Accurately complete Billing Inquiries for clients including journal entries, manual adjustments and lease revisions. Investigate and resolve potential concerns with leases requiring pricing on lease suspense report. Price NEO invoices and closed-end, stock and direct vehicle leases. Reconcile accounts and process prebills. Mail daily leases, lease revisions and monthly invoices on time per client instructions. Complete requests for special handling clients.



What are we looking for?


Ability and aptitude to learn and become proficient in all of the Billing Department systems including the Microsoft Office applications. Intermediate knowledge of accounting principles is required. Ability to analyze and recommend client solutions Maintains an adequate problem resolution technique to handle internal and external issues Able to handle a high volume of work in a fast paced, busy environment. Proficient and accurate data-entry skills Must have advanced customer service skills. Must have strong written and verbal communication skills. The ability to work independently and as part of a team on project oriented tasks is required. Bachelor's degree, Post-Secondary education or equivalent experience required.



At Holman, we exist to pro
vide rewarding careers and better lives for employees and their families. We hire, train, empower, and reward exceptional people. Our journey is guided by our desire to get it right every time and the acknowledgement that we have an opportunity to be better. To be better, we have to do better, and to do better we must know better. That's why we are listening, open to learning new things - about ourselves and each other. We will never stop striving for improved diversity, equity, and inclusion because we are successful together when we feel trusted and supported. It's The Holman Way.



Holman provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.



This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Raymond West is seeking an Online Billing Administrator who will be responsible for maintaining our online billing system and providing a positive ongoing relationship with our customers.
Essential Functions:



Input invoices into designated customer systems for online billing to customers. Follow-up with customers to ensure all online billing requirements are met for timely and proper payment of invoices. Communicate to various departments any requirements that are obstacles for timely and proper payment of invoices. Assist departments in rectifying issues so online billing complies with customer invoice portals.



Education/Experience:



Minimum of a high school diploma or equivalent is required (Business and Accounting courses are desirable). At least two years of experience in using a computerized accounting system required. Computer skills, as well as 10-key required.



Physical Requirements:


The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position requires repetitive use of fingers, wrists and hands for typing, word processing and 10-key. Must be able to bend, twist, sit and reach using lets, back, neck and arms. Must be able to verbally speak and hear with or without aid to utilize heavy phones with customers, vendors, and co-workers.

RW provides competitive, medical, dental, vision, 401k with company match, flexible spending accounts, disability insurance, life insurance, personal time off, holiday payand a great team to work with!

Check us out at www.raymondwest.com. Raymond West has a great group of loyal and hardworking employees who help us maintain our exemplary level of sales and service.


Apply on-line via the submit resume button provided.
We are an equal opportunity employer and encourage all qualified persons to apply.
We encourage qualified military veterans and persons with disabilities to submit their resume on line.
We are a drug free company.


This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.