How to hire a billing analyst

How to hire a billing analyst, step by step

Here's a step-by-step billing analyst hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a billing analyst job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new billing analyst
• Step 8: Go through the hiring process checklist

What does a billing analyst do?

Post a billing analyst job for free, promote it for a fee

Post free

1. Identify your hiring needs

   First, determine the employments status of the billing analyst you need to hire. Certain billing analyst roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A billing analyst's background is also an important factor in determining whether they'll be a good fit for the position. For example, billing analysts from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of billing analysts and their corresponding salaries.

   Type of Billing Analyst	Description	Hourly rate
   Billing Analyst	Financial clerks do administrative work for many types of organizations. They keep records, help customers, and carry out financial transactions.	$16-35
   Accounts Receivable Clerk	An Accounts Receivable Clerk specializes in processing payment records and bill statements of a company or organization. Among the duties include calculating total revenues and unpaid invoices, maintaining financial records and keeping a detailed and organized database, and verifying financial transactions and payment delinquencies... Show more	$13-21
   Payment Processor	A payment processor is responsible for managing and informing the clients of their payment obligations for the services offered by a financial institution or other related organizations. Payment processors record transactions and ensure the timely completion of account statements... Show more	$12-20

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Patients
   • Billing Issues
   • Strong Analytical
   • Billing System
   • Data Entry
   • Reconciliations
   • PowerPoint
   • Financial Reports
   • CPT
   • Pivot Tables
   • Billing Process
   • SQL
   • Process Improvement

   Check all skills

   Responsibilities:

   • Set up, manage, and terminate ACH accounts.
   • Manage multiple contracts including timely and accurate billing of monthly invoices, payment notifications, and reconciliations.
   • Use of the CMS website to determine the correct LCDs or NCDs for Medicare claims.
   • Master sales, events, and reservations systems.
   • Produce month-end reports from IDX for executive staff.
   • Prepare provisional invoices for billing after provisional rates are receive from DCAA.

   More billing analyst duties

3. Make a budget

   Including a salary range in your billing analyst job description is one of the best ways to attract top talent. A billing analyst can vary based on:

   • Location. For example, billing analysts' average salary in arkansas is 49% less than in district of columbia.
   • Seniority. Entry-level billing analysts 52% less than senior-level billing analysts.
   • Certifications. A billing analyst with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a billing analyst's salary.

   Average billing analyst salary

   $51,544yearly

   $24.78 hourly rate

   ---

   Entry-level billing analyst salary

   $35,000 yearly salary

   Updated December 5, 2025

   Average billing analyst salary by state

   Rank	State	Avg. salary	Hourly rate
   1	District of Columbia	$80,582	$39
   2	Washington	$67,424	$32
   3	Maryland	$66,174	$32
   4	New York	$65,748	$32
   5	California	$63,587	$31
   6	Massachusetts	$60,432	$29
   7	Pennsylvania	$58,598	$28
   8	Illinois	$58,121	$28
   9	Texas	$56,510	$27
   10	Oregon	$56,056	$27
   11	Virginia	$53,721	$26
   12	West Virginia	$51,384	$25
   13	Ohio	$51,059	$25
   14	Minnesota	$48,298	$23
   15	Colorado	$48,273	$23
   16	Georgia	$47,373	$23
   17	North Carolina	$47,247	$23
   18	Arizona	$46,873	$23
   19	Florida	$46,342	$22
   20	Louisiana	$45,589	$22

   Average billing analyst salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Meta	$100,266	$48.20	6
   2	Amdocs	$96,065	$46.19
   3	Duquesne Light Company	$90,650	$43.58
   4	eBay	$88,882	$42.73
   5	Berkshire Hathaway	$83,841	$40.31	2
   6	Amazon	$80,134	$38.53	4
   7	Kent Daniels & Associates	$76,676	$36.86	10
   8	STV Group	$76,511	$36.78
   9	BlackRock	$75,603	$36.35	1
   10	Battelle	$75,491	$36.29
   11	Paul, Weiss, Rifkind, Wharton & Garrison	$73,443	$35.31	8
   12	Citi	$72,630	$34.92	5
   13	Mayer Brown	$71,813	$34.53	2
   14	Bloomberg	$70,967	$34.12
   15	Priority Techno Holdings Inc.	$70,086	$33.70
   16	Navigant Consulting	$69,309	$33.32
   17	Cirrus Aircraft	$68,408	$32.89
   18	Deloitte	$67,873	$32.63	870
   19	Alameda Health System	$67,248	$32.33
   20	Baptist Health Care	$66,047	$31.75	2

4. Writing a billing analyst job description

   A job description for a billing analyst role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a billing analyst job description:

   Billing analyst job description example

   Looking for an opportunity where success comes naturally? Then you may have found your crew. We're looking for a Billing Analyst to join our team.
   Here's what you'd do:
   
   The Billing Analyst will ensure customers are correctly setup and are billed accurately and timely, according to Company guidelines and customer contract terms, including compliance with all relevant internal controls and documentation requirements. Additionally will validate annualized revenue is recognized and billing is setup appropriately for contract related jobs according to our Company policy and any problems or questions relating to this reconciliation are resolved or answered.
   
   You'd be responsible for:
   Setup jobs for new contracts Communicate with customers and field facing team members Setup billing for new and renewing jobs Perform billing, revenue recognition, and contract reconciliation Read and interpret contract language and translate to revenue and billing transactions Understand complex billing scenarios Answer accounting and financial questions by researching and interpreting data Manage workflow queue and manage exception report/trackers Accurately and completely document all communications, outcomes, and job reconciliations Provide audit support to internal/external auditors Assist branches and other cross-functional teams with accounting related questions Various projects as assigned by department
   You might be a good fit if you have:
   Minimum of 1 year experience or equivalent experience within BrightView performing billing and revenue analysis Bachelor's degree in Accounting is preferred but not required Strong multi-tasking skills with the ability to work in fast paced environment Strong verbal and written communication skills Excellent analytical skills Precise, dead-line driven team member with strong organizational and project management skills Familiarity with accounting and corporate finance principles and procedures Proficient in Microsoft Office (Excel, Word, Outlook) A team player and supportive business partner attitude
   And while not mandatory, it would be great if you also have:
   JDE or Oracle experience
   Here's what to know about working here:
   
   At BrightView, we're a tight-knit crew who are as passionate about caring for our clients as we are about each other. Though we're the nation's leading landscape company, we maintain a small company feel and supportive environment that makes our team members feel at home.
   
   If you're looking to join a crew of talented go-getters who tackle big vision projects other companies could only dream of, you might just have found your match. With our range of services, including landscape design, development, maintenance and enhancements, there's no limit to what we can do, and what you can achieve.
   
   In addition to industry-leading development opportunities, you'll also have benefits and perks like:
   Competitive salary Paid time off Medical, dental, and vision insurance
   Think you've found your crew?
   
   BrightView is an Equal Employment Opportunity and E-Verify Employer.

   Copy this example

   

5. Post your job

   There are a few common ways to find billing analysts for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your billing analyst job on Zippia to find and recruit billing analyst candidates who meet your exact specifications.
   • Use field-specific websites such as efinancialcareers, financialjobsweb.com, careerbank, financial job bank.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit billing analysts, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new billing analyst

   Once you've found the billing analyst candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new billing analyst. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire a billing analyst?