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Become A Billing Assistant

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Working As A Billing Assistant

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $34,000

    Average Salary

What Does A Billing Assistant Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

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How To Become A Billing Assistant

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Billing Assistant Career Paths

Billing Assistant
Billing Specialist Accounts Receivable Specialist Accountant
Controller
9 Yearsyrs
Billing Specialist Specialist Team Leader
Office Manager
5 Yearsyrs
Billing Specialist Specialist Consultant
Accounting Manager
7 Yearsyrs
Billing And Insurance Coordinator Accounts Receivable Specialist Accountant
Finance Manager
7 Yearsyrs
Billing And Insurance Coordinator Accounts Receivable Specialist Finance Analyst
Business Manager
6 Yearsyrs
Billing And Insurance Coordinator Staff Accountant Accountant
Accountant And Office Manager
6 Yearsyrs
Accounts Payable Clerk Payroll Administrator Office Manager
Practice Manager
9 Yearsyrs
Accounts Payable Clerk Payroll Specialist Office Manager
Administrative Manager
6 Yearsyrs
Accounts Payable Clerk Buyer Office Manager
Business Office Manager
7 Yearsyrs
Legal Assistant Executive Assistant Owner
Co-Owner
6 Yearsyrs
Legal Assistant Executive Assistant Account Executive
Senior Account Manager
7 Yearsyrs
Legal Assistant Executive Assistant Manager
Business Owner
6 Yearsyrs
Account Representative Account Executive
Relationship Manager
6 Yearsyrs
Account Representative Account Executive Account Manager
Client Services Manager
7 Yearsyrs
Account Representative Consultant Senior Accountant
Accounts Payable Manager
7 Yearsyrs
Certified Nursing Assistant Team Leader Director
Administrative Director
8 Yearsyrs
Certified Nursing Assistant Administrator Business Office Manager
Accounts Receivable Manager
6 Yearsyrs
Certified Nursing Assistant Administrator Human Resources Generalist
Office Manager Of Human Resources
6 Yearsyrs
Billing Representative Medical Billing, Receptionist Medical Coder
Billing Manager
7 Yearsyrs
Office Administrator Executive Administrative Assistant Business Owner
Entrepreneur
5 Yearsyrs
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Help others decide if this is a good career for them

Average Length of Employment
Billing Specialist 3.0 years
Billing Analyst 2.9 years
Billing Associate 2.8 years
Billing Consultant 2.7 years
Billing Assistant 2.0 years
Billing Agent 1.7 years
Top Careers Before Billing Assistant
Cashier 9.8%
Internship 4.6%
Secretary 2.8%
Assistant 2.8%
Server 2.4%
Volunteer 2.2%
Top Careers After Billing Assistant
Cashier 6.9%
Internship 3.8%
Server 2.4%

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Top Skills for A Billing Assistant

  1. Insurance Companies
  2. Data Entry
  3. Patient Care
You can check out examples of real life uses of top skills on resumes here:
  • Provided clerical support in areas of claim processing and sending sensitive documentation to insurance companies when needed.
  • Performed data entry from manual to computerized system, resulting in improved account analysis and order information.
  • Send letters to patients and other offices regarding patient care.
  • Managed wide variety of customer service and administrative tasks to resolve customer issues quickly and efficiently.
  • Transcribe dictated messages or practitioners' diagnoses or recommendations into patients' medical records.

Billing Assistant Resume Examples And Tips

The average resume reviewer spends between 5 to 7 seconds looking at a single resume, which leaves the average job applier with roughly six seconds to make a killer first impression. Thanks to this, a single typo or error on your resume can disqualify you right out of the gate. At Zippia, we went through over 5,300 Billing Assistant resumes and compiled some information about how best to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

Learn How To Create A Top Notch Billing Assistant Resume

View Resume Examples

Billing Assistant Demographics

Gender

Female

75.4%

Male

14.0%

Unknown

10.6%
Ethnicity

White

58.8%

Hispanic or Latino

19.4%

Black or African American

11.2%

Asian

7.0%

Unknown

3.5%
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Foreign Languages Spoken

Spanish

65.6%

French

5.1%

Russian

4.2%

Chinese

2.8%

Hindi

2.3%

Mandarin

2.3%

Portuguese

2.3%

German

2.3%

Italian

1.9%

Japanese

1.9%

Cantonese

1.9%

Urdu

1.9%

Vietnamese

0.9%

Hebrew

0.9%

Tagalog

0.9%

Arabic

0.9%

Romanian

0.5%

Samoan

0.5%

Gujarati

0.5%

Danish

0.5%
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Billing Assistant Education

Schools

University of Phoenix

22.3%

Strayer University

8.5%

Everest Institute

6.5%

Kaplan University

5.1%

Broward College

4.5%

University of North Texas

4.5%

Ultimate Medical Academy - Clearwater

3.9%

Northern Virginia Community College

3.9%

Ohio State University

3.9%

Capella University

3.9%

Monroe College

3.7%

Wilmington University

3.7%

Southern New Hampshire University

3.7%

Houston Community College

3.4%

Ashford University

3.4%

The Academy

3.4%

Florida Atlantic University

3.1%

Baker College

3.1%

Temple University

2.8%

University of Central Florida

2.8%
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Majors

Business

22.5%

Health Care Administration

17.9%

Accounting

12.2%

Psychology

5.6%

Medical Assisting Services

5.2%

Nursing

3.9%

Criminal Justice

3.0%

Finance

2.8%

Legal Support Services

2.7%

Communication

2.6%

Management

2.6%

General Studies

2.6%

Liberal Arts

2.6%

Insurance

2.4%

English

2.3%

Education

2.1%

Computer Science

2.0%

Computer Information Systems

1.8%

Human Resources Management

1.7%

Biology

1.5%
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Degrees

Bachelors

33.9%

Other

29.2%

Associate

15.7%

Certificate

8.9%

Masters

7.2%

Diploma

4.0%

Doctorate

0.8%

License

0.3%
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Top Billing Assistant Employers

Jobs From Top Billing Assistant Employers

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