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Become A Billing Associate

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Working As A Billing Associate

  • Getting Information
  • Interacting With Computers
  • Processing Information
  • Documenting/Recording Information
  • Organizing, Planning, and Prioritizing Work
  • Mostly Sitting

  • Repetitive

  • $37,250

    Average Salary

What Does A Billing Associate Do

Bookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.

Duties

Bookkeeping, accounting, and auditing clerks typically do the following:

  • Use bookkeeping software, online spreadsheets, and databases
  • Enter (post) financial transactions into the appropriate computer software
  • Receive and record cash, checks, and vouchers
  • Put costs (debits) and income (credits) into the software, assigning each to an appropriate account
  • Produce reports, such as balance sheets (costs compared with income), income statements, and totals by account
  • Check for accuracy in figures, postings, and reports
  • Reconcile or note and report any differences they find in the records

The records that bookkeeping, accounting, and auditing clerks work with include expenditures (money spent), receipts (money that comes in), accounts payable (bills to be paid), accounts receivable (invoices, or what other people owe the organization), and profit and loss (a report that shows the organization’s financial health).

Workers in this occupation have a wide range of tasks. Some are full-charge bookkeeping clerks who maintain an entire organization’s books. Others are accounting clerks who handle specific tasks.

These clerks use basic mathematics (adding, subtracting) throughout the day.

Bookkeeping, accounting, and auditing clerks use specialized computer accounting software, spreadsheets, and databases to enter information from receipts or bills. They must be comfortable using computers to record and calculate data.

The widespread use of computers also has enabled bookkeeping, accounting, and auditing clerks to take on additional responsibilities, such as payroll, billing, purchasing (buying), and keeping track of overdue bills. Many of these functions require clerks to communicate with clients.

Bookkeeping clerks, also known as bookkeepers, often are responsible for some or all of an organization’s accounts, known as the general ledger. They record all transactions and post debits (costs) and credits (income).

They also produce financial statements and other reports for supervisors and managers. Bookkeepers prepare bank deposits by compiling data from cashiers, verifying receipts, and sending cash, checks, or other forms of payment to the bank.

In addition, they may handle payroll, make purchases, prepare invoices, and keep track of overdue accounts.

Accounting clerks typically work for larger companies and have more specialized tasks. Their titles, such as accounts payable clerk or accounts receivable clerk, often reflect the type of accounting they do.

The responsibilities of accounting clerks frequently vary by level of experience. Entry-level accounting clerks may post details of transactions (including date, type, and amount), add up accounts, and determine interest charges. They also may monitor loans and accounts to ensure that payments are up to date.

More advanced accounting clerks may add and balance billing vouchers, ensure that account data are complete and accurate, and code documents according to an organization’s procedures.

Auditing clerks check figures, postings, and documents to ensure that they are mathematically accurate and properly coded. They also correct or note errors for accountants or other workers to fix.

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How To Become A Billing Associate

Most bookkeeping, accounting, and auditing clerks need some postsecondary education and also learn some of their skills on the job. They must have basic math and computer skills, including knowledge of spreadsheets and bookkeeping software.

Education

Employers generally require bookkeeping, accounting, and auditing clerks to have some postsecondary education, particularly coursework in accounting. However, some candidates can be hired with just a high school diploma.

Training

Bookkeeping, accounting, and auditing clerks usually get on-the-job training. Under the guidance of a supervisor or another experienced employee, new clerks learn how to do their tasks, including double-entry bookkeeping. In double-entry bookkeeping, each transaction is entered twice, once as a debit (cost) and once as a credit (income), to ensure that all accounts are balanced.

Some formal classroom training also may be necessary, such as training in specialized computer software. This on-the-job training typically takes around 6 months.

Licenses, Certifications, and Registrations

Some bookkeeping, accounting, and auditing clerks become certified. For those who do not have postsecondary education, certification is a particularly useful way to gain expertise in the field. The Certified Bookkeeper (CB) designation, awarded by the American Institute of Professional Bookkeepers, shows that those who have earned it have the skills and knowledge needed to carry out all bookkeeping tasks, including overseeing payroll and balancing accounts, according to accepted accounting procedures.

For certification, candidates must have at least 2 years of full-time bookkeeping experience or equivalent part-time work, pass a four-part exam, and adhere to a code of ethics.

The National Association of Certified Public Bookkeepers also offers certification. The Uniform Bookkeeper Certification Examination is an online test with 50 multiple-choice questions. Test takers must answer 75 percent of the questions correctly to pass the exam.

Advancement

With appropriate experience and education, some bookkeeping, accounting, and auditing clerks may become accountants or auditors.

Important Qualities

Computer skills. Bookkeeping, accounting, and auditing clerks need to be comfortable using computer spreadsheets and bookkeeping software.

Detail oriented. These clerks are responsible for producing accurate financial records. They must pay attention to detail in order to avoid making errors and recognize errors that others have made.

Integrity. Bookkeeping, accounting, and auditing clerks have control of an organization’s financial documentation, which they must use properly and keep confidential. It is vital that they keep records transparent and guard against misappropriating an organization’s funds.

Math skills. Bookkeeping, accounting, and auditing clerks deal with numbers daily and should be comfortable with basic arithmetic.

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Billing Associate jobs

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Billing Associate Career Paths

Billing Associate
Billing Specialist Specialist
Account Manager
5 Yearsyrs
Billing Specialist Office Administrator Accounts Payable Clerk
Account Payables Analyst
6 Yearsyrs
Billing Manager Accounts Receivable Specialist
Accounts Receivable Manager
6 Yearsyrs
Billing Analyst Finance Analyst Accounting Manager
Administrative Manager
6 Yearsyrs
Medical Coder Senior Technician Specialist Shift Leader
Assistant General Manager
5 Yearsyrs
Analyst Assistant Vice President Office Manager
Billing Manager
7 Yearsyrs
Bookkeeper Accounts Payable Clerk Billing Specialist
Billing Supervisor
6 Yearsyrs
Accounts Receivable Specialist Account Manager Billing Specialist
Business Office Manager
8 Yearsyrs
Medical Coder PRN Case Manager
Clinical Manager
8 Yearsyrs
Billing Supervisor Accounts Receivable Manager Collections Specialist
Collection Supervisor
5 Yearsyrs
Analyst Operations Analyst Intelligence Analyst
Collections Manager
5 Yearsyrs
Bookkeeper Legal Assistant Assistant Office Manager
Executive Assistant/Office Manager
6 Yearsyrs
Staff Accountant Business Manager Contracts Manager
Government Contractor
8 Yearsyrs
Accounts Receivable Specialist Accounts Receivable Manager
Office Manager
5 Yearsyrs
Billing Analyst Business Analyst Business Manager
Practice Administrator
10 Yearsyrs
Billing Manager Business Office Manager Business Manager
Practice Manager
9 Yearsyrs
Staff Accountant Operations Manager Realtor
Property Management Specialist
6 Yearsyrs
Billing Supervisor Billing Manager
Revenue Manager
8 Yearsyrs
Finance Analyst Senior Consultant Senior Specialist
Senior Loan Processor
6 Yearsyrs
Finance Analyst Tax Preparer Customer Care Representative
Senior Representative
5 Yearsyrs
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Average Length of Employment
Billing Specialist 3.1 years
Billing Associate 3.0 years
Billing Analyst 2.8 years
Billing Coder 2.6 years
Bill Collector 2.6 years
Billing Consultant 2.4 years
Biller 2.3 years
Billing Assistant 2.1 years
Billing Agent 1.7 years
Top Employers Before
Cashier 4.1%
Associate 3.5%
Internship 2.9%
Secretary 2.4%
Top Employers After
Cashier 3.6%
Associate 2.7%
Analyst 2.7%
Manager 2.5%

Billing Associate Demographics

Gender

Female

77.9%

Male

20.5%

Unknown

1.5%
Ethnicity

White

78.8%

Hispanic or Latino

11.6%

Asian

6.9%

Unknown

1.9%

Black or African American

0.7%
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Languages Spoken

Spanish

54.4%

French

5.3%

Carrier

5.3%

Russian

5.3%

Cantonese

3.5%

Tagalog

3.5%

Polish

3.5%

Arabic

3.5%

Italian

3.5%

Khmer

1.8%

Filipino

1.8%

Chinese

1.8%

Greek

1.8%

German

1.8%

Mandarin

1.8%

Croatian

1.8%
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Billing Associate Education

Schools

University of Phoenix

20.7%

Liberty University

6.0%

Strayer University

6.0%

Tennessee Technological University

5.2%

Pennsylvania State University

5.2%

Ultimate Medical Academy - Clearwater

5.2%

New York University

4.3%

Walden University

4.3%

Kaplan University

4.3%

Grand Canyon University

4.3%

University of South Florida

3.4%

Ashford University

3.4%

Arizona State University

3.4%

Temple University

3.4%

University of Central Florida

3.4%

Old Dominion University

3.4%

The Academy

3.4%

California State University - Northridge

3.4%

Howard University

3.4%

Montgomery County Community College

3.4%
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Majors

Business

30.5%

Health Care Administration

13.8%

Accounting

12.9%

Medical Assisting Services

4.5%

Psychology

4.2%

Computer Information Systems

3.6%

Management

3.5%

Communication

3.0%

Biology

2.7%

Finance

2.7%

Sociology

2.3%

General Studies

2.2%

Liberal Arts

2.2%

Insurance

2.0%

Nursing

1.9%

Criminal Justice

1.7%

Secretarial And Administrative Science

1.7%

Marketing

1.6%

Human Services

1.6%

Education

1.4%
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Degrees

Bachelors

36.0%

Other

27.6%

Associate

15.3%

Masters

9.2%

Certificate

7.9%

Diploma

3.3%

Doctorate

0.5%

License

0.3%
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Job type you want
Full Time
Part Time
Internship
Temporary

Real Billing Associate Salaries

Job Title Company Location Start Date Salary
SAP Senior Billing Associate Vertex Data Utility Services LLC Richardson, TX May 21, 2014 $95,000
SAP SR Billing Associate Vertex Data Utility Services LLC Richardson, TX Sep 27, 2014 $95,000
Administration & Billing Associate Fitzgerald & Company, LLC Boston, MA Jul 22, 2014 $30,659
Insurance Operation/Billing Associate Ventura Insurance Brokerage, Inc. New York, NY Dec 01, 2011 $29,218
Insurance Operation/Billing Associate Ventura Insurance Brokerage, Inc. New York, NY Mar 01, 2012 $29,218
Insurance Operation/Billing Associate Ventura Insurance Brokerage, Inc. New York, NY Sep 21, 2012 $29,218

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Top Skills for A Billing Associate

InsuranceCompaniesDataEntryCustomerServiceBillingProceduresFinancialReportsMedicalClaimsMedicaidMedicalBillingMedicalRecordsBillingIssuesPatientAccountsCPTInsuranceClaimsEOBA/RBillingSystemAuditPhoneCallsBillingDepartmentBillingProcess

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Top Billing Associate Skills

  1. Insurance Companies
  2. Data Entry
  3. Customer Service
You can check out examples of real life uses of top skills on resumes here:
  • Identified problem accounts with insurance companies; investigated and corrected errors.
  • Perform data entry of all new accounts and update information to existing accounts.
  • Provided patients customer service via email or telephone in response to billing inquiries.
  • Team member involved with the overall automation of billing procedures, specifically data quality checking and acceptance testing.
  • Provide Business Office Managers at facilities with financial reports distribute to them electronically or manually to review for accuracy.

Top Billing Associate Employers

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