What is a Billing Specialist?

A Billing Specialist manages the billing processes of a corporation or institution; processing payments, generating and delivering invoices, documenting and keeping track of payment information. It is the responsibility of billing specialists to collect payments, balance the books, and secure the revenue of the company.

They oversee the status of accounts and check the validity of resources, taking note of inconsistencies and resolving them. They manage the payments' database and inform clients about their debts. They provide reports on billing activities as well, making sure the cash flow of the institution is transparent.

You will need strong accounting and bookkeeping skills to hold your ground at this position, and of course, problem-solving and critical thinking should be your bread and butter. Accounting is considered an obscure realm by most so patience, empathy, and great customer service skills are a must as well.

What Does a Billing Specialist Do

There are certain skills that many billing specialists have in order to accomplish their responsibilities. By taking a look through resumes, we were able to narrow down the most common skills for a person in this position. We discovered that a lot of resumes listed communication skills, math skills and organizational skills.

Learn more about what a Billing Specialist does

How To Become a Billing Specialist

If you're interested in becoming a billing specialist, one of the first things to consider is how much education you need. We've determined that 30.7% of billing specialists have a bachelor's degree. In terms of higher education levels, we found that 3.0% of billing specialists have master's degrees. Even though some billing specialists have a college degree, it's possible to become one with only a high school degree or GED.

Learn More About How To Become a Billing Specialist

Billing Specialist Job Description

A billing specialist is responsible for various pecuniary tasks of the company, from receiving and issuing bills to handling account balance. Their duties also include ensuring that financial records are consistent, reminding clients of outstanding debts, and keeping a factual database.

Learn more about Billing Specialist Job Description
Top Billing Specialist Jobs Near You

Billing Specialist Career Paths

In addition to switching up your job search, it might prove helpful to look at a career path for your specific job. Now, what's a career path you ask? Well, it's practically a map that shows how you might advance from one job title to another. Our career paths are especially detailed with salary changes. So, for example, if you started out with the role of accounts receivable specialist you might progress to a role such as staff accountant eventually. Later on in your career, you could end up with the title assistant controller.

Billing Specialist

Average Salary for a Billing Specialist

Billing Specialists in America make an average salary of $35,624 per year or $17 per hour. The top 10 percent makes over $45,000 per year, while the bottom 10 percent under $27,000 per year.
Average Billing Specialist Salary
$35,624 Yearly
$17.13 hourly
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Roles and Types of Billing Specialist

The role of a billing specialist includes a wide range of responsibilities. These responsibilities can vary based on an individual's specific job, company, or industry.Here are some general billing specialist responsibilities:

  • Reconcile vendor statements, research and correct discrepancies assist in month end closing maintain files
  • The position has several deadline duties that must be met every month for bulk inventory
  • Administer billing weekly for 30 stores. Research discrepancies as they are received from client. Correspond with client via phone or email regarding charges, missing tickets, invoices, etc. Validate invoices for accuracy. Monitor jobs daily to be sure all have been closed

There are several types of billing specialist, including:

Billing Representative

Role:

Billing representatives work in various industries, apart from the seemingly obvious banking, insurance, and finance fields. They are employed in other areas as well, such as retail, manufacturing, or healthcare, and are responsible for keeping an eye on credit-based transactions.

Billing representatives hold onto payment records, follow up on installment plans, and watch out for due dates. They remind customers about overdue payments and resolve their doubts and issues related to payments and transactions. They are the ones who communicate with debtors and charge fees upon missing or late payments, and they submit forms to the authorities. They know their way around contracts and regulations and make sure payment terms and practices are in accordance with these.

Although it might sound fairly complicated at first glance, a billing representative position is an entry-level one and is considered a stepping stone toward working in accounting or other higher-level finance positions. An aptitude for data management and math will, of course, go a long way.

  • Average Salary: $35,002
  • Degree: Bachelor's Degree

Billing And Insurance Coordinator

Role:

The billing and Insurance Coordinator categorizes mail for distribution to appropriate personnel. You are to perform administrative and clerical roles when necessary, such as managing invoices and responding to employees' inquiries. Primarily, you are to synchronize with the employees from the different departments for billing and insurance purposes. Whenever new insurance is indicated, you are to enter and verify new insurance information by putting in ICD-9 codes.

You are also in charge of supervising and instructing support staff in accurate ICD-9 or CPT for the oncology department. Confidentiality is the core value of a billing and insurance coordinator; therefore, you are to maintain patient confidentiality and abide by HIPAA regulations. Furthermore, you are to adhere to and understand all HIPAA rules and regulations considering patient confidentiality and record-keeping. You are to send out a weekly report to the facility administrator for check and balance.

The ability to perform basic addition and subtraction, excellent communication skills, good organizational skills, and attention to detail are skills of a billing and insurance coordinator. An average of $36,000 is what a billing and insurance coordinator earns annually. The educational criteria for this position is a bachelor's degree in Business, Insurance, or other related fields.

  • Average Salary: $41,141
  • Degree: Bachelor's Degree

Billing Analyst

Role:

Have you ever received a faulty or wrong utility or grocery bill? And guess whose mistake could it be? It's the billing analyst. But don't worry, they will solve the bill issues and provide you with the right bill. Billing analysts play a vital role and perform various important functions in the accounting department.

Billing analysts monitor the company's profit intake, issue accurate invoices for clients, and correspond with customers. They have to check the balance sheets' efficiency and update new account statements on the database. Along with managing billing discrepancies, they are also involved in creating financial reports and statements.

Bachelor's or associate's degree in business or accounting is the educational requirement for this job. However, a master's degree holder has an advantage over other applicants. On successfully getting this job, you are rewarded with a salary of $25 per hour. They may get hired by several government industries, local companies, or retail offices.

  • Average Salary: $51,544
  • Degree: Bachelor's Degree
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States With The Most Billing Specialist Jobs

Mouse over a state to see the number of active billing specialist jobs in each state. The darker areas on the map show where billing specialists earn the highest salaries across all 50 states.

Average Salary: Job Openings:

Number Of Billing Specialist Jobs By State

RankStateNumber of JobsAverage Salary
1California1,926$38,454
2Texas1,833$32,973
3Florida1,714$32,065
4New York1,300$40,718
5Pennsylvania1,100$35,795
6Illinois883$36,111
7Ohio878$33,213
8Georgia850$32,139
9North Carolina841$32,069
10Virginia755$35,695
11Massachusetts704$43,223
12New Jersey654$41,132
13Michigan646$34,706
14Arizona587$33,403
15Indiana560$31,671
16Minnesota531$38,731
17Maryland526$38,663
18Tennessee522$31,007
19Washington507$39,325
20Missouri488$32,684
21Colorado418$36,723
22Wisconsin392$35,347
23Iowa387$32,684
24Oregon382$38,870
25Utah308$33,258
26Kentucky293$30,882
27Alabama286$28,554
28South Carolina265$30,834
29Louisiana253$30,099
30Arkansas250$27,876
31Kansas233$33,349
32Nebraska230$33,789
33Connecticut219$41,709
34Oklahoma219$29,158
35Nevada192$34,697
36New Mexico141$27,601
37New Hampshire137$36,689
38Idaho121$33,568
39West Virginia116$32,875
40Delaware113$45,798
41Mississippi109$37,222
42Maine100$35,378
43Rhode Island95$38,088
44Hawaii89$35,236
45South Dakota84$33,265
46Montana80$33,649
47North Dakota73$36,893
48Vermont71$40,969
49Alaska71$42,701
50Wyoming53$36,221

Billing Specialist Education

Billing Specialist Majors

Business
27.4 %
Health Care Administration
18.8 %
Accounting
13.8 %

Billing Specialist Degrees

Bachelors

30.7 %

Associate

29.5 %

High School Diploma

18.4 %

Top Colleges for Billing Specialists

1. University of Pennsylvania

Philadelphia, PA • Private

In-State Tuition

$55,584

Enrollment

10,764

2. Northwestern University

Evanston, IL • Private

In-State Tuition

$54,568

Enrollment

8,451

3. University of Southern California

Los Angeles, CA • Private

In-State Tuition

$56,225

Enrollment

19,548

4. Stanford University

Stanford, CA • Private

In-State Tuition

$51,354

Enrollment

7,083

5. SUNY Stony Brook

Stony Brook, NY • Private

In-State Tuition

$9,625

Enrollment

17,407

6. Boston University

Boston, MA • Private

In-State Tuition

$53,948

Enrollment

17,238

7. New York University

New York, NY • Private

In-State Tuition

$51,828

Enrollment

26,339

8. Maria College of Albany

Albany, NY • Private

In-State Tuition

$15,140

Enrollment

876

9. University of Minnesota - Twin Cities

Minneapolis, MN • Private

In-State Tuition

$14,760

Enrollment

31,451

10. Howard University

Washington, DC • Private

In-State Tuition

$26,756

Enrollment

6,166

Top Skills For a Billing Specialist

The skills section on your resume can be almost as important as the experience section, so you want it to be an accurate portrayal of what you can do. Luckily, we've found all of the skills you'll need so even if you don't have these skills yet, you know what you need to work on. Out of all the resumes we looked through, 16.3% of billing specialists listed patients on their resume, but soft skills such as communication skills and math skills are important as well.

Choose From 10+ Customizable Billing Specialist Resume templates

Zippia allows you to choose from different easy-to-use Billing Specialist templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Billing Specialist resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

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Billing Specialist diversity

Billing Specialist Gender Distribution

Female
Female
87%
Male
Male
13%

After extensive research and analysis, Zippia's data science team found that:

  • Among billing specialists, 87.3% of them are women, while 12.7% are men.

  • The most common race/ethnicity among billing specialists is White, which makes up 57.3% of all billing specialists.

  • The most common foreign language among billing specialists is Spanish at 73.9%.

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Best States For a Billing Specialist

Some places are better than others when it comes to starting a career as a billing specialist. The best states for people in this position are Delaware, Massachusetts, Alaska, and Connecticut. Billing specialists make the most in Delaware with an average salary of $45,798. Whereas in Massachusetts and Alaska, they would average $43,223 and $42,701, respectively. While billing specialists would only make an average of $41,709 in Connecticut, you would still make more there than in the rest of the country. We determined these as the best states based on job availability and pay. By finding the median salary, cost of living, and using the Bureau of Labor Statistics' Location Quotient, we narrowed down our list of states to these four.

1. Delaware

Total Billing Specialist Jobs: 113
Highest 10% Earn:
$60,000
Location Quotient:
1.09

$45,798

Avg. Salary

View 113 Billing Specialist Jobs In DE

2. Vermont

Total Billing Specialist Jobs: 71
Highest 10% Earn:
$52,000
Location Quotient:
1.11

$40,969

Avg. Salary

View 71 Billing Specialist Jobs In VT

3. Alaska

Total Billing Specialist Jobs: 71
Highest 10% Earn:
$50,000
Location Quotient:
1.02

$42,701

Avg. Salary

View 71 Billing Specialist Jobs In AK
Full List Of Best States For Billing Specialists

How Do Billing Specialists Rate Their Jobs?

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Top Billing Specialist Employers

We've made finding a great employer to work for easy by doing the hard work for you. We looked into employers that employ billing specialists and discovered their number of billing specialist opportunities and average salary. Through our research, we concluded that Robert Half was the best, especially with an average salary of $36,746. Laboratory Corporation of America Holdings follows up with an average salary of $36,701, and then comes AT&T; with an average of $41,069. In addition, we know most people would rather work from home. So instead of having to change careers, we identified the best employers for remote work as a billing specialist. The employers include McGuireWoods, Laboratory Corporation of America Holdings, and Varian Medical Systems

Most Common Employers For Billing Specialist

RankCompanyAverage SalaryHourly RateJob Openings
1AT&T$41,069$19.74222
2Ricoh$40,253$19.3584
3Waste Management$40,147$19.30167
4McKesson$39,988$19.23126
5Xerox$37,671$18.1189
6UPS$37,458$18.01110
7ADP$37,141$17.8684
8Cerner$36,804$17.6990
9Robert Half$36,746$17.67955
10Quest Diagnostics$36,704$17.6595
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Billing Specialist Videos

Medical Coder, Career Video from drkit.org
Work from Home Medical Billing, Advice, and More!

Becoming a Billing Specialist FAQs

How Do I Become A Good Billing Specialist?

To become a good billing specialist, a person needs to develop attention to detail, communication, and organizational skills. All of these skills are needed to be a good billing specialist.

How Do I Become A Medical Billing Specialist From Home?

To become a medical billing specialist from home, a person needs to first gain the needed experience and knowledge for medical billing. Once they have this knowledge and experience, they can either apply for remote medical billing specialist positions or start their own business as an independent contractor.

How Long Does It Take To Become A Medical Billing Specialist?

It takes about 40 to 80 hours of coursework to become a medical billing specialist. Most medical billing programs include about 40 to 80 hours of coursework, and people typically finish that within about three to six weeks.

How Much Does A Billing Person Make?

A person who manages the billing for a company makes around $45,000 in a year. The salaries range from a low of $30,000 to a high of $55,000 in a year, but the average hourly wage is typically around $15 to $20 an hour.

What Degree Does A Billing Specialist Need?

Most billing specialist positions do not have a degree requirement but instead require a medical billing program. This includes about 40 to 80 hours of coursework, which people typically finish in about three to six weeks.

What Does A Certified Billing Specialist Do?

A certified billing specialist is an administrator who manages billing processes, most often for an insurance office or medical facility. A billing specialist's duties include managing medical billing for patients, updating patient information, generating invoices, and processing payments.

Have more questions? See all answers to common office and administrative questions.

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Updated April 6, 2023