How to hire a billing supervisor

How to hire a billing supervisor, step by step

Here's a step-by-step billing supervisor hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a billing supervisor job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new billing supervisor
• Step 8: Go through the hiring process checklist

What does a billing supervisor do?

Post a billing supervisor job for free, promote it for a fee

Post free

1. Identify your hiring needs

   The billing supervisor hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A billing supervisor's background is also an important factor in determining whether they'll be a good fit for the position. For example, billing supervisors from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of billing supervisors and their corresponding salaries.

   Type of Billing Supervisor	Description	Hourly rate
   Billing Supervisor		$18-39
   Supervisor, Patient Access	A patient access supervisor is a professional who is responsible for supervising a health facility's patient registration, inpatient and outpatient, the financial counseling division, central scheduling, and the PBX department. Patient access supervisors must ensure that high-quality service for patients is achieved as well as the accuracy of information... Show more	$14-32
   Accounts Payable Supervisor	An accounts payable supervisor is an executive who is responsible for the timely payments of expense vouchers and vendor invoices. Accounts payable supervisors maintain the accuracy of the organization's financial records... Show more	$20-37

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Patients
   • Billing Procedures
   • Medicaid
   • Billing Issues
   • Billing System
   • CPT
   • Medical Billing
   • Financial Reports
   • Patient Accounts
   • Medical Claims
   • Billing Process
   • HIPAA
   • Process Improvement

   Check all skills

   Responsibilities:

   • Manage point-of-service collection functions to improve customer service and increase revenue for clinic and surgery centers.
   • Conduct regular meetings to update and presents issues of third party billing and ICD-9 and CPT changes that require management review
   • Supervise activities inclusive of all order entry, invoicing, payroll entry and annual inventory control functions.
   • Post payments and prepare daily deposits, write checks, answer phones, collections, filing and pass out payroll checks.
   • Review clinical documentation and provide education and recommendations in preparation for ICD-10.
   • Facilitate effective communication and working relationships with other departments regarding Medicare and Medicaid requirements.

   More billing supervisor duties

3. Make a budget

   Including a salary range in your billing supervisor job description is one of the best ways to attract top talent. A billing supervisor can vary based on:

   • Location. For example, billing supervisors' average salary in montana is 49% less than in district of columbia.
   • Seniority. Entry-level billing supervisors 54% less than senior-level billing supervisors.
   • Certifications. A billing supervisor with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a billing supervisor's salary.

   Average billing supervisor salary

   $56,255yearly

   $27.05 hourly rate

   ---

   Entry-level billing supervisor salary

   $38,000 yearly salary

   Updated December 18, 2025

   Average billing supervisor salary by state

   Rank	State	Avg. salary	Hourly rate
   1	District of Columbia	$72,654	$35
   2	California	$69,778	$34
   3	New York	$63,780	$31
   4	Virginia	$60,936	$29
   5	Maryland	$59,780	$29
   6	Illinois	$59,223	$28
   7	Minnesota	$57,936	$28
   8	Texas	$57,935	$28
   9	Georgia	$52,526	$25
   10	Missouri	$52,177	$25
   11	South Dakota	$51,388	$25
   12	Michigan	$50,377	$24
   13	Tennessee	$49,433	$24
   14	Florida	$49,361	$24
   15	Oregon	$49,045	$24
   16	Colorado	$47,878	$23
   17	Alabama	$47,761	$23
   18	Pennsylvania	$47,516	$23
   19	Ohio	$46,985	$23
   20	Wisconsin	$46,728	$22

   Average billing supervisor salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Wpp Us Holdings Inc	$96,428	$46.36	7
   2	NRG Energy	$90,575	$43.55
   3	Mayer Brown	$85,234	$40.98	2
   4	Envestnet	$81,819	$39.34	1
   5	Fenwick & West	$80,286	$38.60
   6	Vertex	$72,033	$34.63	2
   7	Schindler Elevator	$65,225	$31.36	8
   8	Kforce	$63,718	$30.63	13
   9	LeasePlan Corporation	$63,529	$30.54
   10	Hanes Companies, Inc.	$61,788	$29.71
   11	Alston & Bird	$61,626	$29.63	2
   12	Mount Auburn Hospital	$60,669	$29.17
   13	GCI Health	$60,561	$29.12
   14	CorVel	$60,484	$29.08	15
   15	Providence Health & Services	$59,965	$28.83	5
   16	Akron Children's Hospital	$59,288	$28.50	2
   17	Addison Group	$58,703	$28.22	34
   18	CHS	$58,687	$28.21
   19	University of California	$58,150	$27.96	24
   20	NYU Lutheran Medical Center	$57,902	$27.84	14

4. Writing a billing supervisor job description

   A good billing supervisor job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a billing supervisor job description:

   Billing supervisor job description example

   Interview: 30-minute phone interview before in office interview
   
   Location: In office full-time (Jacksonville FL 32256)
   
   Schedule: Monday to Friday 8am-5pm
   
   Annual salary: $65,000 plus benefits
   
   Essential Duties & Responsibilities:
   
   Supervise and direct the work of the billing team in all daily activities
   Manage the issuance and submission of billing to customers, including first-time billings, supplemental billable expenses, storage, etc.
   Manage the invoice audit process and ensure timely audit resolutions
   Establish a process to ensure all billable items are captured and billed within stated billing terms for each client
   Establish collection procedures for timely remittances of aged Accounts Receivable
   Establish and report on Key Performance Indicators (KPIs) related to billing processes to ensure continuous improvement and efficiencies in the accounting processes
   Establish standards and monitor the workflow of billing employees to ensure timely and priority processing
   Train new and current employees so that billing processes are followed correctly
   Understand internal processes to contribute to IT projects and enhancements
   Assist with training new agents and partners on billing as needed; ensuring that processes are followed, and objectives are met
   Modify billing practices to create more efficient processes in conjunction with information technology and operations
   
   Working Conditions:
   
   Cubicle working environment
   Noise level in the work environment is usually moderate
   
   Job Skills Required:
   
   Bachelor's degree (or 3-4 years related experience, or equivalent combination of education and experience)
   Prior Accounting and Billing experience preferred
   Proven strong written and oral communication skills; ability to train, manage, and lead
   Advanced knowledge of Microsoft Office, specifically with Excel (pivots tables, VLOOKUP)
   Ability to communicate effectively in meetings, email, and informal discussions
   Strong time management skills
   Excellent teamwork and interpersonal skills required
   Strong analytical and problem-solving skills.
   Excellent attention to detail and follow through
   Strong organizational skills and ability to juggle multiple demands without missing deadlines
   Strong troubleshooting and creative problem-solving skills to resolve issues
   Demonstrated ability to work effectively, independently or as part of a team
   Work closely with other groups and departments to identify and resolve system and/or user problems as they arise

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right billing supervisor for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your billing supervisor job on Zippia to find and recruit billing supervisor candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit billing supervisors, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new billing supervisor

   Once you've selected the best billing supervisor candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire a billing supervisor?