Accounts Payable Specialist
Bookkeeper job in Everett, WA
We are a fusion power company based in Everett, WA, with the mission to build the world's first fusion power plant, enabling a future with unlimited clean electricity. Our vision is a world with clean, reliable, and affordable energy for everyone.
Since Helion's founding in 2013, we have raised over $1 billion from long-time investors such as Sam Altman, Mithril, and Capricorn Investment Group as well as new investors SoftBank and Lightspeed to propel us forward. Our last prototype, Trenta, completed 10,000 high-power pulses and reached plasma temperatures of 100 million degrees Celsius (9 keV). We are now operating Polaris, our next prototype on the path to the world's first fusion power plant.
This is a pivotal time to join Helion. You will tackle real-world challenges with a team that prizes urgency, rigor, ownership, and a commitment to delivering hard truths - values essential to achieving what no one has before. Together, we will change the future of energy, because the world can't wait.
What You Will Be Doing:
The Accounts Payable Specialist is responsible for ensuring timely and accurate processing of vendor invoices and payments and employee expense reimbursements. They will assist with the management of corporate credit and virtual cards and will support the month-end close activities.
You Will:
* Ensure the timely and accurate processing of vendor invoices and payments
* Identification and documentation of root causes of payment delays & payment errors as well as implementation of corrective actions working in close collaboration with Supply Chain, Inventory Management, and Receiving
* Assist with managing the credit card program including new credit or virtual card set up, fraud monitoring, and monthly statement review and posting
* Process employee expense reimbursements in accordance with the Travel & Expense policy
* General ledger accounting tasks including but not limited to the preparation of journal entries and balance sheet reconciliations for accounts payable, certain accruals, and other relevant accounts
* Assistance with external financial statement audits
* Ensure compliance with tax laws and regulations including the preparation of the annual 1099 filings
* Identification and implementation of process improvements and system enhancements
Required Skills:
* 2+ years of experience in end-to-end accounts payable process.
* Proven experience in a high-growth, technology-driven environment.
* Hands-on expertise with Tipalti and/or Ramp.
* Ability to process no less than 200 invoices per week.
#LI-Onsite
Total Compensation and Benefits
Helion's compensation package includes a competitively benchmarked base salary, meaningful equity grants, and comprehensive benefits. Final compensation is determined through a holistic evaluation of your experience, qualifications, and our commitment to internal equity - ensuring fairness and transparency across our teams. We are committed to fostering a fair and equitable environment in every aspect of our operations, including compensation.
This is a non-exempt hourly role.
Hourly Pay Rate
$34-$44 USD
Benefits
Our total compensation package includes benefits, including but not limited to:
* Medical, Dental, and Vision plans for employees and their families
* 31 Days of PTO (21 vacation days and 10 sick days)
* 10 Paid holidays, plus company-wide winter break
* Up to 5% employer 401(k) match
* Short term disability, long term disability, and life insurance
* Paid parental leave and support (up to 16 weeks)
* Annual wellness stipend
Helion is an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If you need assistance or an accommodation during the interview process, please let us know.
FRONT END/BOOKKEEPER
Bookkeeper job in Sammamish, WA
Create an outstanding customer experience through exceptional service. Establish and maintain a safe and clean environment that encourages our customers to return. Embrace the Customer 1st strategy and encourage associates to deliver excellent customer service. Verify, balance and report all pertinent information regarding sales, paper and cash assets and related documents. Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion and safety.Based in Washington, Qualify Food Centers (QFC) merged with The Kroger Company in 1998. Today, we're proudly serving QFC customers in 59 stores throughout the Washington and Oregon.
As part of the Kroger family of companies, we take pride in bringing diverse teams with a passion for food and people together with one common purpose: To Feed the Human Spirit. With a history of innovation, we work tirelessly to create amazing experiences for our customers, communities AND each other, with food at the heart of it all.
Here, people matter. That's why we strive to provide the ingredients you need to create your own recipe for success at work and in life. We help feed your future by providing the value and care you need to grow. If you're caring, purpose-driven and hungry to learn, your potential is unlimited.
Whether you're seeking a part-time position or a new career path, we've got a fresh opportunity for you. Apply today to become part of our QFC family!
What you'll receive from us:
The Kroger Family of Companies offers comprehensive benefits to support your Associate Well-Being, including Physical, Emotional, Financial and more. We'll help you thrive, with access to:
A wide range of healthcare coverage, including affordable, comprehensive medical, dental, vision and prescription coverage, through company plans or collective bargaining agreement plans.
Flexible scheduling in full- and part-time roles with paid time off, including holiday and sick pay based on eligibility and length of service.
Emotional and financial support with free counseling through our Employee Assistance Program and free, confidential financial tools and coaching with Goldman Sachs Ayco.
Valuable associate discounts on purchases, including food, travel, technology and so much more.
Up to $21,000 in tuition reimbursement over your career, through our industry-leading Continuing Education program.
Vast potential for growth, through an abundance of industry-leading training programs and diverse career pathways.
For more information about benefits and eligibility, please visit our Benefits Page ! Minimum
Ability to handle stressful situations
Effective communication skills
Ability to use 10-key adding machine by touch
Knowledge of basic math (counting, addition, and subtraction)
Desired
Bookkeeping or clerical experience
Customer Service Experience
Second language (speaking, reading and/or writing)
Promote trust and respect among associates.
Create an environment that enables customers to feel welcome, important and appreciated by answering questions regarding products sold throughout the store.
Count and balance daily cash and paper assets.
Prepare cash and check deposits.
Prepare daily and weekly sales and cash report.
Report sales and register transactions to the Store Manager or Division Cash Management Office in a timely manner according to company policy.
Maintain Kronos and Timekeeping daily and finalize store weekly payroll.
Assist management team with administrative duties.
Answer phones and communicate with store associates and customers.
Post daily cash shortages/overages in accordance with company policy.
Follow established policies and procedures (where applicable) for postage stamps, money orders, gift certificates, lottery, Western Union money transfers, etc.
Reinforce safety programs by complying with safety procedures and identify unsafe conditions and notify store management.
Notify management of customer or employee accidents.
Report all safety risks or issues, and illegal activity, including: robbery, theft or fraud.
Collaborate with team members to encourage teamwork.
Adhere to all local, state and federal laws, and company guidelines.
Ability to work cooperatively in high paced and sometimes stressful environment.
Ability to manage conflict in a reasonable, nonconfrontational and cooperative manner.
Ability to act with honesty and integrity regarding customer and business information.
Ability to follow directions and seek assistance when necessary to resolve customer and business issues.
Provide support and assistance through direct interaction with minors, individuals with special needs, and/or older adults.
Must be able to perform the essential functions of this position with or without reasonable accommodation.
Bookkeeper
Bookkeeper job in Bellevue, WA
Job DescriptionPosition Description: Established company in Bellevue, Washington is seeking a competent bookkeeper. . We offer competitive pay, benefits, and an excellent working environment. Duties and Responsibilities:This position is responsible for day-to-day, month-end and year-end typical accounting cycle including payables, receivables, fixed assets, journal entries, bank reconciliations and financial statements.
AA or Bachelors degree in accounting is required.
Need to be very proficient in Excel and adaptable to QuickBooks.
Qualifications: A self-starter with ability to multi-task Excellent analytical and problem-solving skills Attention to details and good record-keeping Proficiency in keyboarding and file maintenance Ability to learn and adapt quickly Ability to work independently as well as collaborate with others Pro-active, positive attitude and good work ethic Must be able to communicate well orally and in writing Strong organizational skills and time management Benefits: Health, Life, 401k, Cafeteria Plan, Vacation and Holiday (Full-time only) $50,001 - $75,000
Bookkeeper. Part-time
Bookkeeper job in Federal Way, WA
BOOKKEEPERJob Title: Bookkeeper Reports To: Accounting Manager Job Type: Part-time. Salary: $35/hr - $40/hr (72,800/yr - 83,200/yr) Department: ADMIN Classification: Exempt Job Description: As a Bookkeeper at POCAAN, you are a member of the administration team and are
tasked with creating and analyzing financial reports and ensuring legal requirements compliance,
process accounts payable and receivable, and manage invoices, tax payments, and
employee benefits:
Duties and Responsibilities:
• Record day-to-day financial transactions and complete the posting process
• Verify that transactions are recorded in the correct suppliers and customer ledger
and general ledger
• Bring the books to the trial balance stage
• Perform partial checks of the posting process
• Complete tax forms
• Enter data, maintain records, and create reports and financial statements
• Process accounts receivable/payable and handle payroll in a timely manner
P O C A A N ' s Va l u e s a n d Culture:
• Treat all clients, visitors, and employees with caring, kindness, respect, and
dignity
• Adheres to POCAAN's policies, procedures, code of conduct, and attendance
rules
• Maintains strict confidentiality of all information concerning clients.
• Adheres to the policies in the use of computer technology and all
telecommunication devices
• Conduct monthly outreach efforts to promote all programs
• Assist with annual fundraising events
Te a m w o r k a n d Collaboration:
• Works in collaboration with program and all other agency staff to facilitate a team
e n v i r o n m e n t
• Serves on POCAAN committees as requested
• Participates in Program team meetings and commits to group decisions
• Role models effective team behaviors
• Demonstrate effective communication skills in building relationships with
employees and clients.
• Creates good working relationships with local welfare administrators and other
area service providers and support groups to facilitate access to the area
resources for the clients
• Substitutes for other staff and other programs when the need arises
• Other duties as required
QUALIFICATIONS:
Required Qualifications
• Proven bookkeeping experience
• Solid understanding of basic bookkeeping and accounting payable/receivable
principles
• Proven ability to calculate, post, and manage accounting figures and financial
r e c o r d s
Data entry skills, along with a knack for numbers
• Hands-on experience with spreadsheets and proprietary software
• Proficiency in English and in MS Office
• Customer service orientation and negotiation skills
• High degree of accuracy and attention to detail
• AS/BS degree in Finance, Accounting, or Business Administration
Position will relocate to Seattle.
Auto-ApplyAccounts Payable Specialist
Bookkeeper job in SeaTac, WA
Lynden Incorporated is seeking an Accounts Payable Specialist to work as part of our SeaTac based team. In this role, you will operate in a shared services environment handling Accounts Payable (AP) functions across 20 Lynden Companies. Our team works closely with Treasury, Accounts Receivable, Financial Reporting, Tax, and our sister companies. This position is not safety sensitive.
Who we are:
Lynden is a family-owned transportation and logistics company dedicated to helping our customers balance speed and budget through air, land, and sea shipping options. Our corporate office, home to 55 Financial Service professionals, supports 20 sister companies with over 2,500 employees. With a remarkable history of no layoffs in over 40 years, we offer you a stable and rewarding career that will be an adventure!
What you will be doing:
Process high volume of accounts payable invoices, including invoice matching to purchase orders (3-way match)
Understand the chart of accounts as it relates to AP and enter general ledger coding for non-purchase order invoices
Understand the tax treatment of AP invoices
Validate data captured during the Optical Character Recognition process and modify the data if required
Provide quality customer service in resolving supplier issues, invoice discrepancies, statement reconciliations, and other supplier requests
Sort, prepare, batch, and scan invoices
Communicate effectively, both verbal and written, with suppliers, operations, team, and management
Work closely with other departments including purchasing and treasury to resolve questions and issues
Download credit card purchase data into Excel, and review and modify general ledger coding for upload to the financial system
What we need from you (minimum requirements):
Minimum of 1 year of accounts payable, accounting or administrative office experience or an Associates of Arts in Business Administration
Proficient in Microsoft Office: Outlook, Word, and Excel.
Preference if you also have:
ERP experience a plus, Workday preferred.
Your work schedule:
Hybrid schedule with minimum 3 days onsite at our corporate office and 2 days offsite.
Live within commuting distance to SeaTac, WA.
This position is not eligible for relocation.
Available during core hours of 9am - 3pm Monday - Friday.
Occasionally may be required to work hours outside the normal schedule.
Perks of working at Lynden Incorporated:
The base wage range for this position is $25 to $27.50 per hour. The actual offer will consider multiple factors including but not limited to experience, skills, internal equity, and other job-relevant considerations.
We work in a casual office setting with an on-site gym.
Easy access to Link Light Rail or free onsite parking.
Our atmosphere is enjoyable and result-driven but focused on balancing life, health, and well-being.
What's in it for you:
Bonus: discretionary bonus program
Career development: annual wage reviews with advancement through internal promotions
Medical insurance: 2 medical plans to choose from as low as $0/month
Dental & vision: low employee payroll deduction
Health insurance for your family: cover your entire family with medical, dental and vision for $222/month
Healthcare savings account: Flexible Spending Account (FSA) or Health Savings Account (HSA)
Paid Time Off: 17 days paid time off a year + additional paid extended leave. PTO days increase with years of service
Paid holidays: 8 paid holidays a year in addition to your PTO.
Retirement savings: 401(k) with 50% of the first 6% contributed matched + additional annual retirement contribution
Employee assistance program: no cost to you
Life insurance, long term disability, and AD&D: no cost to you
Tuition reimbursement program: up to $3,500 a year
Mass transportation reimbursement program: up to $135 per month
Fine Print:
All offers of employment are contingent upon the completion of a satisfactory background and pre-employment drug screen, excluding marijuana, where prohibited by law. Random drug testing is required for all Lynden Incorporated employees, excluding marijuana from non-safety sensitive positions in Washington.
Lynden Incorporated is an equal opportunity employer.
Lynden Incorporated does not discriminate based upon race, color, religion, sex, marital status, military status, age, national origin, disability, or any other status protected by federal, state, or local law.
Veterans and underrepresented communities are encouraged to apply.
Full Charge Bookkeeper
Bookkeeper job in Seattle, WA
We are looking for a dedicated Full Charge Bookkeeper to join our team in Seattle, Washington. This role requires expertise in managing financial operations, including payroll, accounts, and reporting, with a focus on the construction industry. The ideal candidate will bring a strong background in bookkeeping and demonstrate proficiency in QuickBooks to ensure efficient and accurate financial management.
Responsibilities:
- Manage all aspects of bookkeeping, including accounts payable, accounts receivable, and bank reconciliations.
- Handle payroll processing, including certified, prevailing wage payroll, ensuring compliance with regulations.
- Oversee month-end, quarter-end, and year-end financial close processes.
- Prepare detailed financial reports to support decision-making and business operations.
- Ensure tax filings and payments are accurate and completed on time.
- Maintain oversight of financial transactions and records to ensure accuracy and compliance.
- Utilize QuickBooks to manage financial data and operations effectively.
- Collaborate with team members to address financial inquiries and support business needs.
- Monitor and reconcile accounts to ensure accuracy and resolve discrepancies.
- Implement best practices for bookkeeping operations within the construction industry.
The salary range for this position is $100,000 to $135,000 + bonus.
Benefits:
Medical/Dental/Vision - 100% paid for employee + spouse + family
Simple IRA with 3% match
2 weeks PTO
6 paid holidays
Requirements - Proven experience as a Full Charge Bookkeeper, ideally within the construction industry.
- Proficiency in QuickBooks, including QuickBooks Online.
- Strong knowledge of payroll processes, including prevailing wage payroll.
- Familiarity with accounts payable, accounts receivable, and bank reconciliations.
- Ability to manage tax filings and ensure compliance with applicable laws.
- Excellent skills in preparing financial reports and overseeing the close process.
- Attention to detail and organizational skills to maintain accurate financial records.
- Strong communication skills to collaborate effectively with team members and stakeholders.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
Part-Time Bookkeeper
Bookkeeper job in Seattle, WA
About Us
Pacific Partners is a Seattle-based real estate development and consulting firm working across construction, public-private partnerships, and innovation-driven projects.
We manage multiple operating entities across real estate development, construction projects, and advisory services, which means coordinating accounting across several business lines and active ventures.
We're hiring a part-time, experienced bookkeeper to support our internal accounting operations by keeping our financial data accurate, organized, and actionable. You'll be part of a small, focused team working at the intersection of real estate, finance, and operations.
The Role
This position is ideal for someone who is detail-oriented, reliable, and comfortable managing books for multiple entities. You'll work closely with our CPA and Controller to handle transaction management, reconciliations, and month-end processes, ensuring our books stay clean, current, and ready for reporting.
This is an in-person role based in Seattle, with opportunities to grow alongside our expanding portfolio.
Hours: 15-25 per week to start, with potential to increase into a full-time position as operations scale.
What You'll Do
Record and reconcile daily transactions across multiple entities
Manage accounts payable, accounts receivable, and payroll
Reconcile bank and credit card accounts monthly in QuickBooks Online
Track project expenses and assist with job costing and draw schedules
Maintain organized, audit-ready financial documentation
Support month-end close and prepare internal financial summaries
Communicate proactively on discrepancies or missing information
Help refine and document bookkeeping workflows as systems evolve
Who You Are
2+ years of hands-on bookkeeping experience (construction or real estate preferred)
Strong command of QuickBooks Online (required)
Meticulous attention to detail and consistency
Comfortable working across multiple entities and projects
Reliable, organized, and self-directed
Based in Seattle and available for on-site work
Bonus Points For:
Experience with job costing, project accounting, or draw tracking
Familiarity with leading accounting and bookkeeping technology
Exposure to development or construction workflows
Interest in the business side of real estate and project operations
What Success Looks Like
You'll be a key part of the engine that keeps our projects running smoothly by ensuring our financials are accurate, timely, and ready for decision-making.
We're looking for someone who:
Communicates clearly and flags issues early
Balances accuracy with efficiency
Keeps processes organized and repeatable
Enjoys working with a small, tight-knit team that values precision and trust
Why Join Us
Work directly with leadership, a Controller, and a CPA
Get hands-on exposure to real estate and construction accounting
Build reliable systems that will scale as we grow
Flexible schedule and supportive team environment
Accounts Payable Specialist: 1st; Monday-Friday 7am-3:30pm
Bookkeeper job in Auburn, WA
Skills Inc., one of Washington State's largest aerospace suppliers offers world-class, competitively-priced products and services which exceed customer's requirements for rigorous standards and excellence. We are a fully integrated, self-funded non-profit with a social mission to train, employ and serve persons with disabilities and our community.
JOB SUMMARY
As part of our recent growth, we are seeking an entry-level Accounts Payable professional to join our team. The ideal candidate is expected to compile and maintain accounts payable records.
ESSENTIAL DUTIES AND RESPONSIBILITIES
* Check, match, and enter all vouchers for payment.
* Prepare invoice deduction notices (credit memos), as necessary.
* Audit freight bills against freight manifests.
* Answer all vendor inquiries.
* Analyzes vendor accounts and negotiates extended terms with vendors when cash is restricted.
* Prepares accounts payable checks.
* Prints all accounts payable reports and maintains all accounts payable files.
* Prepares analysis of accounts, as required.
* Assists with accounts receivable and special projects, as necessary.
* Prepare manual paychecks.
* Assist in reconciling general ledger accounts.
PREFERRED QUALIFICATIONS
* Knowledge of accounting principles and practices.
* Knowledge of principles and practices for providing excellent customer service.
* Experience with an accounting software package.
* Proficient in Microsoft Office products; Ten-key by touch with high-level accuracy.
* Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
* Ability to compute rate, ratio, and percent and to draw and interpret graphs.
* Ability to self-motivate and perform functions independently.
* Interpersonal and communication skills, team-oriented, and ability to deal with a wide variety of personalities and communication styles.
LANGUAGE SKILLS
* Ability to read, write, communicate, and/or follow written and verbal instructions in English.
* Ability to communicate in English through voice, American Sign Language, or adaptive technology.
CONFIDENTIALITY
The responsibilities of this position may require an individual to access and hold in confidence certain information. This means that information and/or documentation acquired about employees, suppliers, customers, business practices, and all other related information remains confidential.
PREFERRED EDUCATION/EXPERIENCE
* Associate's degree (A. A.) or equivalent from a two-year College or technical school; or
* Six (6) months to one (1) year related experience and/or training; or equivalent combination of education and experience.
ITAR - US PERSON STATUS
Due to Skills Inc.'s participation in the defense industry, International Traffic in Arms Regulations (ITAR) requires that access to sensitive information and material pertaining to defense and military related technologies may only be accessed, viewed or shared by US Persons as defined by law. A "US Person" can be a US citizen; a lawful permanent legal resident or an individual who has been admitted as a refugee or asylee.
PHYSICAL DEMANDS/WORK ENVIRONMENT
The physical demands and work environment described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
* Ability to lift or move 10 lbs regularly and up to 25 lbs occasionally.
* Ability to sit constantly, walk frequently, and stand occasionally throughout the workday.
* Ability to reach with hands and arms; use hands to communicate or use keyboard.
* Specific vision abilities required by this job include close vision, distance vision, and ability to focus.
* Occasional use of industry-standard personal protective equipment (PPE) required.
* Occasional exposure to indoor manufacturing environment.
* Occasional exposure to fumes or airborne particles and toxic or caustic chemicals.
* Occasional exposure to moderate noise.
Definitions:
Constant (5-8 hrs. /shift)
Frequent (2-5 hrs. /shift)
Occasional (Up to 2 hrs. /shift)
SHIFT ASSIGNMENT
1st Shift; Monday-Friday 7am-3:30pm
TOTAL REWARDS SUMMARY
At Skills Inc., our most important partnership is the one we share with our employees. We are dedicated to supporting the health and well-being of our employees and their dependents, which is why we offer a comprehensive and valuable benefits package that includes medical, dental, vision, life and AD&D insurance, paid time off and a 401(k) savings plan to eligible employees.
SALARY DESCRIPTION
Please note that the salary information shown below is a general guideline only. Salaries are based on candidate experience and qualifications, as well as market and business considerations. Skills Inc. is a self-supporting Social Enterprise and is organized as a 501 (c) (3) non-profit. We have three lines of business; Aerospace Manufacturing, Aerospace Finishing, and Business Solutions, that operate in 3 locations. Skills Inc. employs over 250 people and our social mission is to train, employ and serve persons with disabilities. We accomplish our mission in three ways; direct hire, vocational programs and services, and as a resource to the community.
Salary Range: $20.00-$25.00
BENEFITS SUMMARY
* Paid Vacation
* Paid Sick
* 401(k) with a percentage company-match contribution
* Paid holidays*- prorated based on shift
* Medical, dental, vision and life insurance
* Employee Assistance Plan
EEO and ADA STATEMENT
Skills Inc. is committed to cultivating a culture of diversity, equity, and inclusion. We invite employees, participants in our services, vendors, and customers to bring their authentic selves to every interaction. We strive to represent the communities in which we serve. We aspire to see and value people across the spectrums of age, ability, gender, race, sexual orientation, perspectives, and other visible and invisible differences. Skills Inc. embraces equitable practices at the center of our daily work and believes our organization is stronger for it. Skills Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
OTHER DUTIES
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required. New responsibilities, activities, and duties may be modified or added at any time by a member of the management team.
1st Shift; Monday-Friday 7am-3:30pm
Accounts Payable Lead
Bookkeeper job in Seattle, WA
We are a hotel management company supporting 19 hotels with general bookkeeping, tax filing, payroll, HR, benefits and other compliance-related tasks. We are seeking an experienced Accounts Payable lead to support the accounts payable team. This role is responsible for ensuring accurate, timely and well-controlled processing of vendor invoices, payments and expense activities while serving as a key point of contact for property teams and vendors. The ideal candidate will have hospitality and multi-entity accounting experience.
This position is an in person on site position. Applicants must be able to commute to our office in Fremont 5 days a week. If you think you would be a great addition to our team, please apply.
Benefits:
* Medical, dental, and vision offered after qualification period. Employer pays 99% of medical premiums for employee and family.
* Employee discounts at hotels worldwide
* 401k with match offered after qualification period
* Commuter benefits offered
* Seattle Paid Safe Sick Leave
* Vacation time accrued based on hours worked
* 10 paid holidays each year
* Free parking
Key Responsibilities:
* Act as a resource and subject-matter expert for the accounts payable process.
* Assist with system upgrades, process documentation and implementation of best practices.
* Train and provide guidance to AP staff.
* Assist with month-end close activities.
* Review and record revenue. Work with accounting team and management staff to resolve any errors in revenue postings.
* Review, code and approve invoices.
* Process invoices and expense reports for payment.
* Ensure timely payments of vendor invoices, following proper approvals and policies.
* Reconcile bank statements. Work with merchants and management staff to resolve any errors in credit card funding.
* Assist in the preparation of tax filings.
* Collaborate with other departments to resolve accounting issues.
* Assist with review and approval of financial reports and reconciliations.
Qualifications:
* Excellent oral and written communication skills.
* Prior experience in a lead, senior or supervisory AP role.
* Highly organized with strong attention to detail and time management skills.
* Ability to work independently. ","
Accounting Assistant - Join the 2 Sons Team
Bookkeeper job in Pacific, WA
Pay: $24 - $30 per hour (DOE) Schedule: Full-time | On-site | 8-hour shift🚀 About the Role
2 Sons Plumbing, Electric, Heating & Air is one of the fastest-growing service companies in the Pacific Northwest. We're looking for a detail-oriented Accounting Assistant to join our Pacific, WA office. If you're organized, motivated, and ready to grow with a thriving team, we'd love to hear from you!
🛠 Responsibilities
Process accounts payable invoices, verify accuracy, and ensure timely payments
Record customer payments, follow up on outstanding invoices, and maintain collections
Ensure accurate/timely recording of AR & AP
Answer phones and greet guests with professionalism
Maintain digital & physical files, scan/upload documents
Compose emails to internal partners and vendors
Handle confidential information responsibly
Perform other administrative and accounting support tasks as needed
✅ What We're Looking For
1-2 years of AP/AR experience
Strong organizational and time management skills
High attention to detail with commitment to accuracy
Proficient in Microsoft Office (Word, Excel, Outlook)
Sage experience preferred (but not required)
Excellent communication and interpersonal skills
Ability to commute to Pacific, WA reliably
🎁 Benefits & Perks
Competitive pay: $24 - $30 per hour
401(k) with match
Health, Dental, and Vision Insurance
Flexible Spending Account
Life Insurance
Paid Time Off (PTO) & Holidays
Positive and growth-driven work culture
📌 Why 2 Sons?
At 2 Sons, you're not just another employee - you're part of a team that values growth, excellence, and long-term success. With strong leadership and rapid expansion, this is the perfect place to build your accounting career.
👉 Apply today and join a winning team at 2 Sons!
Auto-ApplyBOOKKEEPER - MIDDLE SCHOOL
Bookkeeper job in Port Orchard, WA
Reports To: Building Principal Bargaining Unit: PSE Department: Salary Schedule: Schedule A-Office Professionals Employment Type: Classified Salary Range: VI FLSA Status: Hourly Hours per Day: 8.0 Days per Year: 210 Belonging is a core value in the South Kitsap School District. We are passionate about building and sustaining an inclusive and equitable learning environment for all students and staff. We actively seek to understand the complex and rich identities of self and others and lean into and engage in courageous conversations. We know the educational environment is enhanced when diverse groups of people with unique ideas come together to learn and grow.
South Kitsap Employees Will:
* Maintain and enhance a sense of belonging and success for traditionally marginalized populations.
* Cultivate and develop inclusive and equitable working relationship with students, families, staff, and community members.
* Demonstrate understanding of our unique cultures and celebrate differences.
* Embrace and actively promote an inclusive and equitable learning environment.
Purpose Statement
The job of Bookkeeper - Middle School is done for the purpose/s of providing support to department activities with specific responsibility for an array of fiscal services for student body and school site activities; conveying and updating fiscal information; and ensuring that fiscal practices are followed, and disbursement of funds are within proper and legal guidelines.
Essential Functions:
* Assists auditors for the purpose of providing supporting documentation and/or information on internal process that is required for audit;
* Attends ASB meetings for the purpose of handling official ASB business, assisting advisor and students with upcoming events, assisting student council with submitting purchase requests and expenditures;
* Collects funds from student events (e.g. ticket sales, yearbook purchases, athletic letter distribution, etc.) for the purpose of ensuring the accuracy and timely completion of transactions;
* Compiles financial information related to work assignments for the purpose of providing required documentation and/or processing information;
* Maintains financial records related to building budget, and student activities and/or events (e.g. ticket sales, yearbooks, dances, fundraisers, club activities, student projects, etc.) for the purpose of ensuring completeness and availability of records and compliance with district policy and established regulatory guidelines;
* Manages student store, student workers, and volunteers for the purpose of ensuring completion of assignment and a safe environment;
* Manages multiple funds (e.g. ASB, grants, student store, student financial records, building budget, etc.) for the purpose of ensuring accuracy of financial transactions and records including fund balances;
* Monitors financial procedures with individuals responsible for school site financial operations (e.g. student activities, fund raisers, school store, Athletic Department, student clubs, etc.) for the purpose of providing services within established guidelines;
* Participates in unit meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions;
* Prepares written materials and electronic financial information (e.g. account status by club, activity ticket revenue, student fees, gifts, and grants; general funds, etc.) for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements;
* Processes financial information (e.g. purchase orders, check requisitions, etc.) for the purpose of updating and distributing information, authorizing for action and/or complying with established accounting practices;
* Reconciles financial data for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices;
* Requests quotations from vendors, warehouse, and/or district office staff for the purpose of providing cost information, purchasing, and securing items;
* Research discrepancies of financial information and/or documentation (e.g. purchase orders, invoices, etc.) for the purpose of ensuring the accuracy and adhering to established procedures prior to processing;
* Responds to inquiries of staff and administration regarding financial procedures for the purpose of providing information, direction and/or referral for addressing inquiry.
Other Functions:
* Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Job Requirements: Minimum Qualifications
Skills, Knowledge, and Abilities
SKILLS are required to perform single, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; performing standard bookkeeping; preparing and maintaining accurate records; and using pertinent software applications.
KNOWLEDGE is required to perform algebra and/or geometry; understand written procedures, write routine documents, and speak clearly; and understand complex, multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: bookkeeping principles and practices; standard office machines, methods, and practices of office operations; and basic computer applications; accounting practices; accounting/bookkeeping principles.
ABILITY is required to schedule activities, meetings, and/or events; often gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize specific, job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include: being attentive to detail; communicating with diverse groups; meeting deadlines and schedules; working with frequent interruptions; and working with detailed information/data.
Responsibility
Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; operating within a defined budget. Utilization of some resources from other work units is often required to perform the job's functions. There is some opportunity to impact the organization's services.
Work Environment
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally the job requires 50% sitting, 20% walking, 30% standing. The job is performed in a generally hazard free environment.
Experience: Job related experience is required.
Education (Preferred):
Education (Minimum): Targeted, job related education with study in job-related area.
Required Testing
Calculator
Certificates and Licenses
Valid Washington State Driver's License & Evidence of Insurability
Continuing Educ./Training
None Specified
Clearances
Washington State Patrol and FBI Fingerprint
Background Clearance
Other Requirements:
* Completed online application (with supporting documents)
Health Benefits Information:
Most positions within the South Kitsap School District are governed by collective bargaining agreements that specify the benefits related to employment with the district, including insurance provisions, vacations, holidays, and other related benefits.
For more information about benefits, you may review the individual collective bargaining agreements and SEBB 2025 School Employee Enrollment Guide which are located on our website SK Staff Resources or contact our Payroll and Benefits Department at ************** or **************************.
Application Procedure: Complete the online application at ***************** and apply to the position(s) to which you are qualified within your online application.
Submitting and completing your online application and applying to open positions ensures immediate availability of your data to our hiring administrators.
PRINCIPALS AND HIRING ADMINISTRATORS CONSIDER ONLY THOSE APPLICANTS WITH COMPLETE AND CURRENT APPLICATIONS.
Positions close at 4:00 p.m. on the final day of posting. Your online application and required District Testing (if applicable-see job posting when applying) must be submitted by the closing date for an applicant to be considered for a position.
If you need assistance with this process, please contact Human Resources at ************** or ********************.
The South Kitsap School District provides equal educational and employment opportunity without regard to race, creed, religion, color, national origin, age, honorably-discharged veteran or military status, sex, sexual orientation - including gender expression or identity, marital status, or the presence of any sensory, mental, or physical disability, the use of a trained dog guide or service animal by a person with a disability. Equal access to activities, facilities and program is provided to the Boy Scouts of America and other designated youth groups. District procedure complies with all applicable state and federal laws.
The Title IX Officer, Section 504 Coordinator, and Gender Inclusivity Officer with the responsibility for monitoring, auditing, and ensuring compliance with this policy are:
Compliance/ADA/Title IX Coordinator:
Will Sarett,
Executive Director of Human Resources
2689 Hoover Avenue SE, Port Orchard, WA 98366
************
********************
Section 504 Coordinator:
Cristin Blaskowitz,
Director of Special Services
2689 Hoover Avenue SE, Port Orchard, WA 98366
************
************************
Gender Inclusivity Compliance Officer:
Monica Zuber,
Assistant Superintendent for School Leadership
2689 Hoover Ave SE, Port Orchard, WA 98366
************
*******************
South Kitsap School District will also take steps to assure that national origin persons who lack English language skills can participate in all education programs, services, and activities. For information regarding translational bilingual education programs, contact the Executive Director of Teaching and Learning at **************.
All Employees are required to furnish proof of identity and employment authorization status.
The South Kitsap School District is committed to providing a drug-free, tobacco-free environment for all persons-students, community, and staff.
Any offer of employment with the South Kitsap School District is on a conditional basis pending the successful completion of an FBI and Washington State Patrol fingerprint background check.
All Employees are required to furnish proof of identity and employment authorization status.
The South Kitsap School District is committed to providing a drug-free, tobacco-free environment for all persons-students, community, and staff.
Any offer of employment with the South Kitsap School District is on a conditional basis pending the successful completion of an FBI and Washington State Patrol fingerprint background check.
Easy ApplyBookkeeper
Bookkeeper job in Port Orchard, WA
West Sound Workforce is assisting a full-service marina and boatyard in Port Orchard in placing a skilled Bookkeeper to support their financial operations. Known for providing fast, reliable service and repairs on all types of boat systems, this one-stop marina and boatyard plays a key role in keeping Puget Sound boaters on the water.
This role is essential for maintaining accurate financial records, managing accounts payable and receivable, and ensuring smooth payroll and accounting operations. The ideal candidate is highly organized, detail-focused, and able to manage multiple financial tasks efficiently while supporting day-to-day operations of the marina and boatyard.
Shift information:
Monday-Friday 8 am - 4:30 pm
What you will do as Bookkeeper:
Manage accounts payable and accounts receivable, ensuring timely and accurate transactions
Perform bank reconciliations, monitor cash flow, and prepare financial reports
Process payroll accurately using ADP and maintain compliance with company policies and regulations
Utilize QuickBooks to track and maintain detailed financial records
Provide excellent customer service, including answering phones and greeting visitors professionally
What we are looking for:
Proven experience in bookkeeping, accounts payable/receivable, and financial record management
Proficiency with QuickBooks and payroll systems (ADP is a plus)
Experience performing bank reconciliations and resolving discrepancies
Strong organizational skills, attention to detail, and ability to multitask
Excellent communication skills and ability to work collaboratively within a team
Accounting Associate - Accounts Payable
Bookkeeper job in Everett, WA
FLSA Status: Non-Exempt
Perform moderately complex clerical assignments in support of the Accounting Department.
Essential Duties and Responsibilities
include the following with other duties as assigned:
Compiles, sorts, and files documents, such as invoices, vendor notifications, vendor checks, and expense reports.
Electronically matches invoices to purchase orders, resolving routine discrepancies independently, as needed.
Processes vouchers in computerized accounting system for payment. Verifies appropriate General Ledger accounts.
Performs check runs, processes ACH's and processes wires, preparing packets for management payment approval.
Monitors AP email and incoming vendor phone calls. Answers questions and resolves issues related to vendor payment status.
Performs monthly closing of the Accounts Payable sub ledger.
Supervisory Responsibilities
This job has no supervisory responsibilities.
Requirements:
Education and/or Experience/Knowledge
Position requires the equivalent of high school diploma and 2-4 years related experience. Experience with basic accounting concepts and accounting software desirable. Proficient computer usage.
Responsibility
This job is responsible for completing routine and specifically assigned tasks and follows prescribed oral and/or written instructions. The employee receives close supervision. Work is usually checked while in progress and upon completion.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language Skill
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one on one and small group situations to customers, clients, and other employees of the organization.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Customer Orientation
Must demonstrate concern and take actions to meet requirements and high standards of quality of both internal and external customers. Must display courtesy and sensitivity. Meet commitments. Respond promptly to customer needs. Solicit customer feedback to improve service.
Physical Demands
While performing the duties of this job, the employee is frequently required to stand, walk, sit, talk and hear.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Jamco is passionate about providing a competitive and comprehensive benefits package and pleased to offer the following to eligible employees-
Medical Coverage
Dental and Vision Reimbursement
401(k) Retirement Savings Plan
Benefit Conversion at Termination
Bereavement Leave
Educational Assistance
Family and Medical Leave
Paid Parental Leave (40 hours) *Qualifying event after June 15th, 2022
Flexible Benefit Plan (Flex Spending)
Holidays
Jury Duty/Witness Service Leave
Life Insurance
Long-Term Disability
Short-Term Disability
Pregnancy Leave
Paid Time Off (PTO)
Personal Leave
Wedding Leave
Wellness
Auto-ApplyAccounting Assistant
Bookkeeper job in Kent, WA
Job DescriptionSalary: $25-$27 hour
We are seeking a detail-oriented and motivated Accounting Assistant with a strong focus on Accounts Receivable (A/R) to join our finance team. Key responsibilities of this position include efficiently and effectively managing routine daily A/R functions, including generating, verifying, and distributing customer invoices and credit memos, processing customer payments, and researching and resolving discrepancies to ensure customer balances are up-to-date and accurate at all times.
Summary of essential job functions:
Reconcile, post, and distribute customer invoices and credit memos.
Accurately record, apply, and post incoming payments, credits, and debits to customer accounts, ensuring that payments are applied to correct invoices on a timely basis per established standards.
Investigate and resolve discrepancies or issues with payments immediately, following up on short-payments and skipped invoices and resolving root cause.
Follow-up on NSF checks and returned ACH payments to ensure timely resolution.
Follow up on any missing remittances to resolve unapplied cash balances on customer accounts in a timely manner.
Issue credit memos for returned products, price discrepancies, or other billing errors.
Create and distribute manual invoices for services or other items as needed.
Upload and maintain invoices on customer web portals (Tungsten/Coupa).
Prepare and send weekly and monthly invoice activity reports to specific customers.
Process and record customer credit card and/or ACH payments.
Process weekly and monthly billing statements on a timely basis with accurate balances.
Monitor shared A/R Inbox and respond promptly and professionally to customer inquiries.
Assess monthly finance charges and perform small balance adjustments on customer accounts.
Identify opportunities for process improvements and efficiencies in processes and procedures.
Provide support & backup coverage for system entry and calculation of Deals.
Provide periodic coverage and support for Accounts Payable, Pricing, and Staff Accountant as needed to ensure seamless operation of the accounting department.
Minimum requirements
Education: Minimum requirement: Associates or Bachelors Degree in Accounting, Finance, or related field preferred.
2+ years of accounts receivable or similar accounting roles.
Experience with a fully integrated ERP system.
Abilities required
Self-motivated professional who thrives both independently and in team settings.
Highly detail-oriented with strong organizational abilities for managing tasks and information.
Sharp analytical skills for resolving discrepancies and ensuring payment accuracy.
Proficiency with accounting software and MS Excel, and 10-key by touch.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Good written and verbal communication skills. Able to compose written communications in standard business format with the appropriate format for the situation.
Ability to effectively communicate with various departments and customers and remain composed and tactful in stressful conversations.
Expected Hours: 40 per week
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Accounting Assistant
Bookkeeper job in Bellevue, WA
Position: Accounting Assistant (Full-time)
Working Hours: Monday to Friday, 9:00 AM to 5:00 PM (35hours/week)
We are currently seeking an Accounting Assistant for a Japanese Food Distributor. Your role will involve providing assistance and support to the accounting department. This will include, but is not limited to, the following:"
Job duties:
Process accounts payable invoices, including matching purchase orders, coding invoices, and obtaining necessary approvals.
Prepare and process accounts receivable invoices and statements.
Assist with bank reconciliations and cash management.
Maintain accurate and organized financial records and filing systems.
Assist with month-end and year-end closing procedures.
Prepare journal entries and reconcile general ledger accounts as assigned.
Respond to vendor and customer inquiries in a professional and timely manner.
Assist with the preparation of financial reports and analysis.
Perform other accounting and administrative duties as needed.
Other duties may be assigned as needed.
Qualifications:
Must be legally authorized to work in the United States
Native level in Japanese, Business level in English
1+ years of relevant experience in an Accounting role is preferred
Attention to detail
Handle high-volume documents in a fast-paced environment
Benefits:
Medical/Dental/Vision/401K
Visa support: No
Salary: $24.00〜/hour, depends on experience
Package Details
Accounting Assistant - Japanese Bilingual
Bookkeeper job in Bellevue, WA
Job Description
Position: Accounting Assistant (Full-time)
Working Hours: Monday to Friday, 9:00 AM to 5:00 PM (35hours/week)
We are currently seeking an Accounting Assistant for a Japanese Food Distributor. Your role will involve providing assistance and support to the accounting department. This will include, but is not limited to, the following:"
Job duties:
Process accounts payable invoices, including matching purchase orders, coding invoices, and obtaining necessary approvals.
Prepare and process accounts receivable invoices and statements.
Assist with bank reconciliations and cash management.
Maintain accurate and organized financial records and filing systems.
Assist with month-end and year-end closing procedures.
Prepare journal entries and reconcile general ledger accounts as assigned.
Respond to vendor and customer inquiries in a professional and timely manner.
Assist with the preparation of financial reports and analysis.
Perform other accounting and administrative duties as needed.
Other duties may be assigned as needed.
Qualifications:
Must be legally authorized to work in the United States
Native level in Japanese, Business level in English
1+ years of relevant experience in an Accounting role is preferred
Attention to detail
Handle high-volume documents in a fast-paced environment
Benefits:
Medical/Dental/Vision/401K
Visa support: No
Salary: $24.00〜/hour, depends on experience
Accounts Receivable Clerk
Bookkeeper job in Kent, WA
AtWork is Hiring! Full-Time Accounts Receivable Clerk Temp-to-Hire Opportunity Pay: $24 - $28 per hour Join a fast-paced and growing liquid product manufacturing setting where your work makes a real impact. This is an onsite position with a Monday Friday schedule offering long-term career potential and a supportive team.
What you ll be doing:
Process invoices accurately and manage customer payments
Maintain up-to-date financial records and account information
Follow up on overdue balances and communicate with clients to resolve discrepancies
Assist with monthly reporting and reconciliations
Collaborate with the finance team to ensure accurate cash flow tracking
What you bring to the table:
Experience in Accounts Receivable
Ability to work independently and manage time effectively
Strong attention to detail and organizational skills
Solid communication skills for client interactions
Familiarity with NetSuite preferred
Atwork Seattle Southwest is an equal opportunity employer.
Accounts Receivable Clerk
Bookkeeper job in Seattle, WA
Express Employment Professionals is a Employment Agency/ Staffing Company that provides high quality employees to our clients. We place a variety of skilled people in; full time, part time, contract, and temporary positions throughout the Metro-East area.
Job Description
Our client, an innovative and global company in the information and technology industry is seeking an Accounts Receivable Clerk who is accurate, efficient and able to meet deadlines. This position is located in Seattle, WA.
Key Responsibilities:
Run Daily and Monthly Sales reports
Open new accounts, run credit checks, and submit to manager for final approval.
Pull ACH payments
Respond and/or complete credit references, ACH info, W9 request, and vendor forms
Update existing accounts i.e. Address changes; Pricing;
Submit invoices using appropriate system for submittal
Record all deposits and reconcile them against MV postings
Reconcile deposits to bank statement at month end
Post payments once a month
Enter vendor invoices (primarily utility) in MV and at month end ensuring all invoices on WA/OR & ID schedules are entered
Voucher American Expenses at month end
Entering local sales in system monthly
Qualifications
Required Skills:
Accounts Receivable experience is required
Strong communication skills including friendly customer service
Strong working knowledge of Excel
Strong attention to detail and organized
Ability to work in a fast paced environment
Ability to multi-task, handle interruptions, and problem solve
Required Experience:
Associates in Accounting and/or Finance required, BA preferred
3 years of consistent related job experience
Excellent data entry and typing skills
Microsoft Excel and ability to quickly learn corporate accounting
Previous experience with a publically traded company is a plus
Additional Information
$18/hr 30 hours through end of year to start, then 40 hours beginning in January. This is a direct hire position.
Entry Level Accounts Receivable Specialist - Seattle, WA
Bookkeeper job in Seattle, WA
Job Description
Job Type: Full-time, 100% in-office at our Headquarters in Northgate, Seattle
Salary: $21.00/hour
Are you looking for a supportive and fast-paced atmosphere? Do you have entry-level office or customer service skills that you're hoping to turn into a career? Push yourself to reach new goals alongside your team in our Accounts Receivable department!
Candidates with restaurant and hospitality backgrounds are encouraged to apply!
About the Company
Mindful Support Services is a company dedicated to empowering therapists, psychologists and nurse practitioners to dive into private practice, without doing all of the leg work that comes with it. We provide high-quality billing, marketing, and administrative services to independent mental health care providers across the Pacific Northwest. Since opening in 2011, we have added over 2,00 providers throughout our 19 locations and we are continuing to grow!
We are an equal opportunity employer with a progressive workplace based on teamwork, integrity, and customer service. We are committed to cultivating the long-term professional potential of our team. We encourage qualified applicants from all industries to apply, especially front desk, hospitality, and retail.
Responsibilities include:
Communicate with clients regarding balances, partner with them to ensure accurate information and payment is received.
Strategize with clients on ways to complete their overdue payments.
Educate clients on insurance benefit details and financial responsibility.
Navigate escalated calls with empathy and healthy boundary-setting.
Collaborate with team members to meet department goals and daily tasks.
Requirements
What you'll need to be successful:
Experience in a customer service role with performance metrics
Ability to communicate professionally, respectfully, and effectively
A resilient mindset to work through difficult calls with compassion
Motivation to receive feedback and continually grow
A team-oriented mindset to foster collaboration and new ideas
Experience with high call volume or in a fast paced customer environment
Working knowledge of Excel (preferred but not required)
Basic understanding of health insurance (preferred but not required)
Benefits
We provide our full-time employees with:
75% coverage of health, dental, and vision insurance
Free virtual health plan
Health Savings Account
15 PTO days accrued annually
6 paid holidays per year
401(k) with employer matching
Life Insurance
Professional development training and opportunities for advancement
Job Type: Full-time, 100% in-office at our Headquarters in Northgate, Seattle
Salary: $21.00/hour
We are an equal opportunity employer with a progressive workplace based on teamwork, integrity, and customer service. We are committed to cultivating the long-term professional potential of our team. Applicants from all fields are encouraged to apply. Background check required. Come join a strong team making an impact in the service world of mental health!
It is a conflict of interest for an employee of Mindful Support Services to be a current client of Mindful Therapy Group. We request that individuals who are receiving clinical services at Mindful Therapy Group wait until their care is discontinued before beginning employment.
Accounts Receivable Specialist
Bookkeeper job in Seattle, WA
AND SHINOLA
In 1897 C.C. Filson began outfitting prospectors headed for the Gold Rush with tools and apparel strong enough for the toughest spots on earth. More than 100 years later, Filson remains committed to providing pioneers of all fields around the world with unfailing goods made from the highest quality materials available. Filson recognizes that it takes a world-class team to make a world-class product. As we build on the Filson legacy of American craftsmanship, we are looking for individuals who share our dedication to innovation, excellence, and superior customer service.
At Shinola, we make beautiful, enduring, handcrafted goods that are built to be lived in, worn out, and well loved. Our thoughtful craftsmanship, timeless design and spirited stories inspire our customers to live well, with confidence & joy-in a style that is uniquely their own! Because we are a growing and evolving company, each employee is a key stakeholder, making decisions every day that directly impact our overall vision and direction. At Shinola, you'll have the opportunity to make a significant contribution at the start of what we believe will become an iconic American brand.
ABOUT US
As part of our shared services finance team supporting both Shinola and Filson, this role contributes to the strength and integrity of our financial operations. Each team member plays an active part in shaping the success of our brands by ensuring accuracy, timeliness, and excellence in execution.
ABOUT THE ROLE
The Accounts Receivable Specialist is responsible for performing a variety of AR functions in a dynamic, multi-brand environment. This includes managing customer invoicing, payment application, collections follow-up, account reconciliations, and maintaining accurate financial records. This role requires strong attention to detail, clear communication with internal and external stakeholders, and the ability to work collaboratively across departments to ensure timely and accurate cash flow management.
KEY RESPONSIBILITIES
Accounts Receivable Management
Process customer invoices accurately and in a timely manner across multiple business units (Shinola and Filson)
Monitor outstanding receivables and perform regular follow-up with customers to ensure timely collections
Apply incoming payments to customer accounts and reconcile discrepancies
Review and maintain aging reports, escalating overdue accounts as appropriate
Investigate and resolve payment discrepancies, credit memos, and short payments
Prepare and distribute customer statements monthly or as needed
Partner cross-functionally with Sales, Customer Service, and Operations to resolve billing issues and ensure a positive customer experience
Maintain accurate and up-to-date AR records in ERP and supporting systems
Month-End Close & Reconciliation
Support month-end close activities including AR aging review, reconciliations, and reporting
Assist in preparing journal entries for AR adjustments or reclassifications
Reconcile AR accounts to the general ledger and ensure accurate reporting of balances
Process & Compliance Support
Maintain and update documentation for AR processes, ensuring consistency and accuracy across brands
Support audit requests by providing accurate records and supporting documentation
Identify opportunities to streamline AR procedures and improve overall efficiency
Cross-Functional Collaboration
Serve as a key point of contact for both internal and external AR inquiries
Support finance and accounting teammates within the shared services group on special projects or system initiatives
Provide backup coverage for AP or expense reporting functions as needed
KEY SKILLS & ATTRIBUTES
Strong Excel skills (VLOOKUP, pivot tables, formulas)
ERP/MRP system knowledge, preferably NetSuite, Microsoft Dynamics AX or D365
Understanding of accounting principles and AR best practices
Meticulous attention to detail and high degree of accuracy
Strong organization and time management skills
Excellent verbal and written communication abilities
Integrity, professionalism, and a collaborative team mindset
Proactive problem-solving and ability to manage multiple priorities in a fast-paced environment
QUALIFICATIONS
Associate or bachelor's degree in accounting, Finance, or related field preferred
2+ years of professional experience in Accounts Receivable, Accounting, or related financial role
Experience with ERP systems (NetSuite, Microsoft Dynamics AX or D365 preferred)
Proficiency with Microsoft Excel and Microsoft Office Suite
Experience working in a shared services or multi-entity environment a plus
Note: This job description is not meant to be all-inclusive. Employee may be required to perform other duties to meet the ongoing needs of the organization.
Filson and Shinola are equal opportunity employers. We believe that every employee has the right to work in surroundings which are free from all forms of unlawful discrimination. It is our policy that all decisions involving any aspect of the employment relationship will be made without regard to race, color, sex, religion, age, national origin, marital status, sexual orientation, gender identity, the presence of any sensory, mental, or physical disability, veteran and military status, genetic information, political ideology or any other status or characteristic protected by local, state or federal law. Discrimination and/or harassment based on any of those factors are totally inconsistent with our philosophy of doing business and will not be tolerated.
With regard to applicants or employees with disabilities, the company offers what the law refers to as "reasonable accommodation" to enable a person to perform his or her job.
Salary range:$60,000-$70,000 USD