Bookkeeper jobs in Santa Ana, CA - 1,095 jobs

We are seeking a detail-oriented Accounts Payable Specialist to join our team. This role involves managing accounts payable activities across multiple locations, ensuring the accuracy and timeliness of invoice processing and payment activities. Responsibilities + Manage multiple locations with other AP Specialists and the AP Manager. + Manually manage the AP inbox daily to ensure bills are processed in Chase360. + Respond to internal and external emails and reconcile Vendor AR Aging to our vendor payable balance. + Review new and updated vendor documentation for the AP Manager and ensure emails are moved to the correct folders. + Process bills accurately and ensure the correct bill has additional backup attached. + Ensure proper general ledger coding of invoices. + Process transactions and perform accounting duties such as account maintenance, recording entries, and reconciling books of accounts. + Establish a good working relationship with employees and vendors. + Verify vendor accounts, pay vendors, and resolve invoice or payment discrepancies. + Ensure check requests and employee expense reports are supported with proper documentation. + Download all online invoices to prevent late payments. + File paperwork properly, whether in a filing system or in our system. + Assist with W9s and 1099s to ensure proper tax reporting. + Stay informed of regulatory requirements and best practices in accounting. + Assist in special projects as needed. + Be available for overtime as required. Qualifications: + 2+ years of experience in full-cycle accounts payable + Ability to process 100 invoices per day + Experienced with manual invoice processing + Basic Excel knowledge, but pivot tables and VLOOKUPs, preferred + 3-way matching experience + Strong attention to detail and organizational skills Job Type & Location This is a Contract to Hire position based out of Newport Beach, CA. Pay and Benefits The pay range for this position is $24.04 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Newport Beach,CA. Application Deadline This position is anticipated to close on Jan 30, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Type: Temporary Job #45320 Salary: $20.00 Job Overview - Accounts Payable (Temporary): Compensation: $20 - $27/hour Schedule: Monday to Friday, 7:00 AM - 4:00 PM or 8:00 AM - 5:00 PM (Hybrid) Our client is hiring an Accounts Payable (Temporary) professional in Los Angeles, CA (Hybrid), to support high-volume AP processing for a fast-paced finance team. You will handle invoice processing, coding, reconciliations, and Excel reporting (VLOOKUPs, SUM). This is a great temporary opportunity to contribute to dynamic AP operations with a focus on accuracy and efficiency. Responsibilities as the Accounts Payable: Invoice & Payment Processing: Process, code, and track vendor invoices; prepare and review payment runs. Data Entry & Reporting: Manage AP data, generate reports, and utilize Excel formulas (SUM, VLOOKUP) for analysis. Reconciliations & Issue Resolution: Assist with account reconciliations and resolve discrepancies with vendors and internal teams. Documentation & Compliance: Maintain organized records and ensure adherence to AP procedures and internal controls. Administrative Support: Provide general support to AP and finance staff as needed. Qualifications for the Accounts Payable: Education: High school diploma required. Experience: 2+ years of accounts payable experience in a high-volume environment required. Technical Skills: Proficient in Microsoft Excel (including data entry, formatting, SUM formulas, and VLOOKUPs), with experience in ERP systems preferred. Skills & Attributes: Demonstrates strong attention to detail, organizational and time management skills, with effective communication abilities and the capacity to manage multiple priorities and meet deadlines. Application Notice: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion. Your Name: Email Address: Phone Number: Upload Resume File: Upload Resume File: ... Attach a resume file. Accepted file types are DOC, DOCX, PDF, HTML, and TXT. By submitting this application, you give us permission to store your personal information, and use it in the consideration of your fitness for the position, including sharing it with the hiring firm. By submitting this application, you agree to our Terms of Service. People looking for jobs should not put anything here. We are uploading your application. It may take a few moments to read your resume. Please wait!

The Staff Accountant is responsible for maintaining financial records, preparing journal entries, reconciling accounts, and assisting with month-end and year-end close processes Responsibilities also include managing and processing the company's accounts payable transactions ensuring accurate and timely processing of invoices, vendor payments, expense reports, and maintaining proper documentation in compliance with company policies and accounting standards. Reports to Controller/CEO. Controller/CEO. Key Responsibilities: Prepare and post journal entries to ensure all business transactions are recorded accurately. Prepare and process weekly check runs, ACH, and wire transfers. Issue weekly checks for payables Send weekly wires to factories and manufacturers in China for payment Process high volume of invoices accurately and in a timely manner. Review invoices for appropriate documentation and approval prior to payment. Enter and receive new invoices Post invoices related to utility, leases, and other company expenditures Route all invoices for approval before payment from related department levels before final approval from Controller Reconcile monthly credit card statements Match purchase orders, receiving documents, and invoices. Enter and code invoices to the appropriate general ledger accounts. Maintain vendor records and respond to vendor inquiries. Reconcile vendor statements and resolve discrepancies. Maintain accounts payable files and documentation in accordance with company policy and accepted accounting practices. Monitor accounts to ensure payments are up to date and discounts are taken when applicable. Communicate effectively with internal departments and external vendors to resolve issues. Support audits by providing necessary documentation and explanations. Assist with month-end, quarter-end, and year-end close procedures. Assist with budgeting. Support the preparation of financial statements and management reports. Maintain and update accounting records and files. Process accounts payable and receivable transactions as needed. Monitor and analyze financial data to identify discrepancies or unusual variances. Ensure compliance with GAAP and company accounting policies. Support budgeting and forecasting activities. Perform other related duties as assigned by management. Qualifications: Education & Experience: Bachelor's degree in accounting or finance required. 4 years of accounting experience preferred. Experience in the wholesale industry is a plus Required Skills & Competencies: Strong understanding of accounting principles (GAAP). Proficiency in Microsoft Excel and SAP Business One A self-motivator who takes initiative and can dive into ambiguous details and determine proper outcome Excellent attention to detail and accuracy. Strong analytical and problem-solving skills. Ability to work independently and as part of a team. Strong organizational and time management skills. Effective written and verbal communication skills.

The 3-time WNBA Champions Los Angeles Sparks are looking for a Staff Accountant to join their team! This position will assist with the monthly and quarterly close processes, including preparing journal entries, reconciling general ledger accounts and supporting various departments in expense analysis. This individual will manage the day-to-day operations of the Finance department and ensure compliance with the company's accounting procedures. This position works under the direction of the Vice President of Finance and Administration. PRINCIPAL DUTIES & RESPONSIBILITIES: Meet deadlines to complete month-end close process Assist with monthly closings and preparations of monthly financial statements Maintaining and reconciling Balance sheet and general ledger accounts Calculating sales commissions Reconcile credit card payments and sales reports Handle accounts payable for vendors Review invoices for completeness and accuracy Research and resolve billing issues & determine appropriate adjustments with proper documentation Set up new vendor accounts Vendor Maintenance including adding, deleting or changing vendor information Accounts payable, file maintenance including vendor files and canceled checks Establishing and handling relationships with new and existing vendors Record fixed asset additions, prepare a fixed asset roll-forward, and record monthly depreciation expense Works with outside departments on submitting credit card transactions and expense reports on time, including reviewing coding and receipts Assist with ad-hoc analysis during the month end and other projects as needed Maintains the general ledger Provides outside auditors with assistance; gathers necessary account information and documents to perform audits Prepare local government reporting forms Maintains knowledge of acceptable accounting practices and procedures Research and disputes credit card chargebacks Perform review of employee expense reimbursement requests ensuring compliance with expense reimbursement policy, resolving discrepancies and requesting additional information when required, check for accuracy and indicate/verify GL coding Identity and recommend opportunities for efficiency Verify accurate paperwork before paying, including signed contract, W-9 and required insurance Maintain schedule of contractual obligations and lease payments Respond to staff and vendor inquiries, requests for credit applications and W-9s Maintain and update taxpayer ID information and prepare annual 1099s and associated filings Protects organization's value by keeping information confidential Other duties may be assigned KNOWLEDGE, SKILLS & ABILITIES: Great analytical skills and understanding of payments, accounting and budgeting Excellent organizational skills and attention to detail Able to maintain vendor relationships Proficient in Microsoft Office Suite Sophisticated abilities with Excel MINIMUM REQUIREMENTS: Bachelor's degree in accounting, finance, business, or relevant field Minimum of 2 years of related experience required Previous accounts payable or staff accountant experience preferred WORKING CONDITIONS: Hybrid schedule, work 3 days in office Ability to work flexible hours, including evenings, weekends, and holidays as required Compensation commensurate with experience; minimum starting salary $72,000.00 This job description in no way states or implies that these are the only duties to be performed by the employee in this position. It is not intended to give all the details or a step-by-step account of the way each procedure or task is performed. The incumbent is expected to perform other duties necessary for the effective operation of the department. We are an equal opportunity employer, and you will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform critical job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Job Questions: Are you located in Los Angeles, California? If no, are you willing to relocate? Have you completed the following level of education: Bachelor's Degree? How many years of experience do you have as an accounts payable or staff accountant? Have you completed a bachelor's degree specifically in finance or accounting? If so, please specify.

Amergis Healthcare Staffing is seeking an Accounting Clerk that will provide support for Accounting and/or Finance staff as needed. Minimum Requirements: High school diploma or equivalent. Associate's degree from a two-year college or technical school with courses in Accounting, Finance or Business is strongly preferred. Benefits At Amergis, we firmly believe that our employees are the heartbeat of our organization and we are happy to offer the following benefits: Competitive pay & weekly paychecks Health, dental, vision, and life insurance 401(k) savings plan Awards and recognition programs *Benefit eligibility is dependent on employment status. About Amergis Amergis, formerly known as Maxim Healthcare Staffing, has served our clients and communities by connecting people to the work that matters since 1988. We provide meaningful opportunities to our extensive network of healthcare and school-based professionals, ready to work in any hospital, government facility, or school. Through partnership and innovation, Amergis creates unmatched staffing experiences to deliver the best workforce solutions. Amergis is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Now Hiring for a Proactive Staff Accountant from food/events industries Salary: $72,000-$75,000 annually We are seeking a proactive and detail-oriented Staff Accountant to join our team at our Downtown Los Angeles office. Reporting directly to the Controller, this role will support multiple restaurant locations and event planning services within a fast-paced hospitality environment. The ideal candidate demonstrates strong accounting fundamentals, job stability, and hands-on experience in the restaurant industry. Key Responsibilities: Support accounting operations for multiple restaurant locations and event-based services Assist with month-end close, journal entries, and account reconciliations Manage AP/AR, bank and credit card reconciliations, and general ledger activity Prepare financial reports and assist with budgeting and variance analysis Ensure accuracy, compliance, and adherence to internal accounting controls Partner with operations and management to support financial decision-making Qualifications: Prior accounting experience in the restaurant industry (required) Experience supporting multi-location operations preferred Demonstrated job stability and consistent employment history Proactive, detail-oriented, and able to manage competing priorities Strong Excel skills and experience with accounting software Bachelor's degree in Accounting or related field preferred This is a direct-hire, onsite position offering competitive compensation and the opportunity to work closely with leadership in a dynamic hospitality organization. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Assignment length- 13 weeks Los Angeles Area Our Client is a nonprofit, independent healthcare organization committed to improving the health status of the communities we serve through: Leadership and excellence in delivering quality healthcare services Expanding the horizons of medical knowledge through biomedical research Educating and training physicians and other healthcare professionals Job Duties: Duties will include reconciling/processing invoices Skills needed: basic data entry, basic math and calculation, attention to detail, and excellent communication skills. TYPICAL EXPERIENCE: 2-3 years of accounts payable experience. For prompt and confidential consideration, please apply to the link below: Click here to apply online

A/ P Clerk needed in Ontario ASAP! Temp to Hire. Pay: $15- $17 per hour. Schedule: Monday- Friday, 8 am to 5 pm. Here are the requirements we're looking for: - Knowledge of A/ P - Basic math skills - Organized - Fast typist - Problem analysis and pro Clerk, Retail, Staffing

Job Title: Accounts Receivable Reports to: CFO Position Information: The Accounts Receivable is responsible for accounts receivable and assisting the Controller with other accounting functions. Must present a professional appearance. Position Responsibilities: Process accounting receivables and incoming payments in compliance with financial policies and procedures Performing day to day financial transactions, including verifying, posting and recording accounts receivables' data Reconcile invoices and accounts receivable. Post receivable checks to accounts. Print checks for payment. Attach checks to invoices and forward to Controller for approval. Reconcile multiple accounts. Maintain various Excel worksheets. Process daily bank deposits. Make journal entries appropriate to daily sales. Complete all training as directed by supervisor. Follow policies and procedures as set forth in Employee Handbook. Any other duties as assigned. Knowledge, Skills and Abilities Required: Education: High school diploma or the equivalent and some accounting. Experience: At least one year of general office and accounting/accounts receivable experience. Special Skills: Ability to read and comprehend instructions and information quickly. General math skills. Ability to use personal computer applications including word processing and spreadsheet applications. Physical Demands and Working Conditions: Frequently works on a computer or other "close vision" tasks. Finger and hand dexterity required to operate a cash register and handle cash. Occasionally requires the ability to lift 20 pounds of material. THE ABOVE DECLARATIONS ARE NOT INTENDED TO BE AN "ALL-INCLUSIVE" LIST OF THE DUTIES AND RESPONSIBILITIES OF THE JOB DESCRIBED OR OF THE SKILLS AND ABILITIES REQUIRED TO PERFORM THE JOB. RATHER, THEY ARE INTENDED ONLY TO DESCRIBE THE GENERAL REQUIREMENTS OF THE JOB.

Job DescriptionBenefits: 401(k) Company parties Competitive salary Dental insurance Free food & snacks Health insurance Opportunity for advancement Paid time off Training & development Vision insurance Your Next Chapter Starts Here We dont take hiring lightly. This position is vital to our companys financial clarity and success. Youll have full ownership of our accounting cycle and the support of a leadership team that values detail, discipline, and dedication. Youll be trusted with sensitive information and relied upon for sharp analysis, timely execution, and clear communication. Are you a meticulous, experienced bookkeeper who takes pride in getting the numbers right and keeping operations running smoothly behind the scenes? If youre seeking a position where your accuracy, judgment, and integrity are truly valuednot just expectedthis opportunity is for you. We are a successful and growing firm with a newly built 3,600-square-foot office in Pasadena. Designed with intention and built in 2020, our space reflects the kind of work we do: precise, professional, and forward-thinking. Were looking for a Full Charge Bookkeeper who doesnt just do the booksyoull be a key player in the daily financial operations of multiple thriving business entities. Responsibilities Manage all bookkeeping duties for multiple companies using QuickBooks Pro Desktop o A/R, A/P, invoice creation, check processing, and payment application o Bank and credit card reconciliations o Customer and job setup, opening and closing accounts Ensure proper documentation and digital file management Track and coordinate client payments; match deposits to correct invoices Support clean organization of client folders and financial documentation Monitor and process company credit card transactions Coordinate payment requests to vendors and ensure deadlines are met Serve as a go-to contact for internal accounting questions and support Experience Requirements At least 2 years of hands-on experience with QuickBooks Pro Desktop (this is a must-have ) Proficiency in Microsoft Excel, Word, and Outlook Top-notch data entry skills and an eye for detail A commitment to accuracy, discretion, and professionalism The ability to communicate clearly, respectfully, and confidentlyboth in writing and in person Strong organizational instincts and pride in keeping things in perfect order Integrity, sound judgment, and an instinct for solving problems before they grow Bonus Points If You Also Have: Experience managing books for multiple business entities Familiarity with more complex reconciliations or reporting needs A track record of longevity and loyalty in previous roles What We Offer in Return We believe great people deserve a great place to work. Heres what you can expect: Competitive salary Health insurance (company pays 50%) Optional dental, vision, and cancer insurance 401(k) retirement plan Paid time off, including: o 2 weeks of vacation (increases to 3 weeks after your 3rd year) o Sick days o Personal days Paid holidays A modern, spacious office with a professional but friendly culture Potential move to a 4-day workweek (32 hours)currently under review Our Hiring Philosophy We hire thoughtfully, train thoroughly, and treat people with respect. If youre someone who takes ownership of your work, thrives on structure, and values being part of a well-run organization, wed love to hear from you. Important Notes This is an in-office position only. Remote or Hybrid work is not available. Offers are contingent on background and credit checks. Applications without QuickBooks Desktop experience will not be considered. How to Apply If you meet the requirements and are excited about the opportunity to grow with a company that values its people, submit your resume today. Once you apply for this position, you will receive an email to complete a compatibility assessment. This is a required step before you can be called in for an in-person interview. We cant wait to meet you.

Job DescriptionBookkeeper's Assistant With over two decades of expertise in the construction industry, Quality Mobile Home Services, Inc. (QMHS) is in search of a committed Bookkeeper/Administrative Assistant to join our team at our corporate headquarters in Lake Elsinore, CA. DO NOT CALL OFFICE. About Our Company: Quality Mobile Home Services, Inc. (QMHS) is a trusted leader in mobile and manufactured home remodeling and repair. With three office locations and plans for future expansion, QMHS is committed to providing exceptional service and expertise. Our corporate headquarters is located in Lake Elsinore, CA, with a Northern California office in the Pleasanton/Dublin area, and Mesa, Arizona. Our dedication to excellence has earned us recognition as one of the fastest-growing private companies in America. We were honored with a spot on the INC5000 list by Inc. Magazine in 2017, 2018, and 2019, and were named Contractor of the Year by The American Business Awards in 2020. As we look to the future, we remain focused on growth, innovation, and delivering outstanding results for our customers. Required Qualifications Must have a minimum of two years' experience. Bachelor's degree in accounting, finance (preferred) Strong financial acumen and understanding of financial accounting principles. Excellent verbal and written communication skills. Proficient in Microsoft Office. Proficient in QuickBooks accounting software (Certification a plus and prefered). Highly organized with attention to detail. Strong work ethics and the ability to work well with others. Ability to prioritize tasks and meet deadlines. Work closely with our management team. Experience in the construction industry a plus. Effective communication and interpersonal skills Duties and Responsibilities: Assist in managing accounts payable and accounts receivable. Assist in all payroll operations. Document daily financial transactions and finalize the posting procedures. Confirm the accuracy of all financial transactions within QuickBooks. Uphold compliance by keeping precise records. Engage in daily consultations and reporting sessions with direct supervisor. Conduct weekly and/or monthly reconciliations. Assist in systematizing and upholding a structured filing system. Help to evaluate and optimize office-related services and operations. Contribute to ensuring consistent communication with production managers regarding their administrative and bookkeeping requirements. Perform other duties as assigned by management. Should you possess the qualifications outlined above, your application would be greatly welcomed. Kindly forward your resume and a cover letter describing your pertinent experience. Job Type Full Time: 32 to 40 hours per week. Benefits Competitive hourly compensation: $20 to $25 per hour. Opportunities for professional development and growth. A collaborative work environment with a chance to make a meaningful impact in a growing industry. Full Time: 32 to 40 hours per week Healthcare Package Paid Sick Time Supplemental Insurance Physical Setting Office Schedule Monday to Friday, 8:00am to 4:30pm The company provides equal employment opportunities for all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Job Posted by ApplicantPro

Our award-winning client is seeking a full-charge bookkeeper to join their team. As a full-charge bookkeeper, you will play a central role in managing the financial intricacies of our organization. Your responsibilities will include overseeing accounts payable and accounts receivable, reconciling various accounts, maintaining an accurate general ledger, and creating comprehensive journal entries. Additionally, you will monitor cash flow, issue invoices, collect payments, and prepare monthly and quarterly financial statements. Remittance of payroll, income, sales taxes, and income taxes will be part of your routine, and you'll play a key role in processing employees' timesheets and managing payroll. Supervising staff, such as payroll clerks, billing clerks, or payables clerks, and collecting information for auditing, tax, and year-end purposes will round out your diverse set of tasks. Responsibilities: Manage accounts payable and accounts receivable. Reconcile cash, bank accounts, petty cash, and revenues. Maintain an accurate general ledger, adjusting as needed. Create journal entries for all accounts, including fixed assets. Monitor the business' cash flow. Issue invoices and collect payments from customers. Prepare monthly and quarterly financial statements and additional reporting. Remit payroll, income, sales taxes, and income taxes. Process employees' timesheets and manage payroll. Supervise staff, including payroll clerks, billing clerks, or payables clerks. Collect information for auditing, tax, and year-end purposes. Required Qualifications: Bookkeeping certification. Previous experience as a full charge bookkeeper. Advanced knowledge of accounting and bookkeeping software. Experience preparing financial statements. Ability to work to strict deadlines. Attention to detail. Good communication skills.

Responsible for recording and maintaining financial transactions including accounts payable, cash receipts and journal entries for multiple clients Bank and Credit Card Reconciliations Payroll Processing and Preparation of Quarterly Payroll Tax Returns Preparation of 1099's, Sales and Use Tax Returns and 571-L's Ability to manage multiple priorities in a fast pace environment Excellent knowledge of computer software applications including, QuickBooks Online & Excel Organized and ability to work independently Minimum of 5 general bookkeeping experience needed, prior CPA firm experience a plus

Downloading invoices for payment from vendor websites Scanning and uploading invoices to bookkeeping system for payment Allocating credit card invoices, including matching receipts Correspond w/ client and email credit card copies for "Approval to Pay" Allocating debit card activity - (daily / weekly / monthly) Match and assemble checks/invoices for mailing Making phone or online payments for invoices to be paid Making telephone calls to vendors, bankers, and other authorities for certain requests, follow -up and/or information. Compare and research invoice discrepancies Processing deposits - (includes recording in bookkeeping system and mailing to bank) Bank Reconciliations Copy all ACH invoices for monthly package to Partner Scan semi -monthly check run packages Scan broker statements and other miscellaneous correspondence to client file Client mailings, including tracking payments Requirements Bookkeeping software used: (NOTE: Does not need to be a heavy user, but some knowledge would be helpful) Datafaction AgilLink QuickBooks

Your Role The Senior Accounts Payable Specialist is responsible for overseeing the full-cycle accounts payable process while ensuring accuracy, timeliness, and compliance with company policies. This position plays a key role in supporting financial operations and works closely with vendors, consultants, and internal teams to ensure smooth and efficient AP functions. What You Will Do Process a high volume of accounts payable transactions accurately and efficiently Code and enter supplier invoices, including operating expenses and project-related costs, into accounting systems Manage weekly check runs, wire transfers, and rush payments as required Ensure timely and compliant vendor payments in accordance with company policies Investigate and resolve discrepancies or issues that arise during invoice processing Provide prompt, professional, and accurate responses to vendor emails and internal customer inquiries Assist with vendor onboarding and maintain vendor records Create and manage budgets in alignment with departmental goals Generate, review, and maintain accurate financial reports Review employee timesheets and labor allocations for accuracy Reconcile and manage corporate credit card transactions Conduct regular reviews of open payables and outstanding checks Support internal and external audits by preparing required documentation Prepare and review journal entries for the month-end close process Assist with cash receipt entries and general accounting tasks as needed Participate in month-end close activities and special projects as assigned Your Qualifications 5+ years of experience in accounts payable or a related accounting field Associate's degree required; Bachelor's degree or relevant coursework in Accounting, Finance, or Economics preferred Strong proficiency in Microsoft Excel (e.g., pivot tables, formulas, data analysis) Highly organized, with the ability to prioritize and manage multiple tasks under tight deadlines Demonstrated ability to identify and implement process improvements Strong communication skills, both verbal and written Self-motivated, proactive, and able to work both independently and collaboratively Proven ability to handle a high-volume workload in a fast-paced environment **The hourly salary will be estimated between $31.25 - $36.06 plus bonuses and benefits and contingent on relevant experience. To learn more about our compensation philosophy and full benefits offerings, please visit Great People, Great Rewards | Gensler Life At Gensler At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Awareness Week,” our offices reflect our people's diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

The Accounts Payable Lead supports the Accounts Payable Manager by coordinating daily AP operations, guiding a small AP team, and ensuring accurate and timely processing of invoices, payments, and employee expense reimbursements. The role serves as the primary lead for AP systems and processes, including Concur travel and entertainment expenses, payment batches, bank reconciliations, and vendor master maintenance. Essential Duties and Responsibilities Perform and coordinate end‑to‑end accounts payable activities, including invoice entry, three‑way match, payment runs, and vendor maintenance, ensuring accuracy and timely payments. Act as day‑to‑day lead for the AP team (about 2-3 staff), assigning work, answering questions, help train team on new duties and provide guidance while escalating complex issues to the AP Manager. Serve as the primary lead for the company's travel and entertainment expense system (Concur), reviewing and releasing employee expense reports to ensure policy compliance and timely reimbursement. Prepare and process scheduled payment batches (ACH, wire, check, card, and online payments), ensuring required approvals, correct banking details, and proper posting in the ERP. Perform AP‑related bank reconciliations, investigating and resolving reconciling items and coordinating with the AP Manager and treasury team as needed. Oversee vendor management tasks, including new vendor setup, ongoing updates to vendor master data, annual reviews, and annual 1099 filing. Assist with month‑end close activities for AP, including reconciliations, accruals, and preparation of AP reports and schedules for management review. Help maintain and document AP procedures, support process improvement initiatives, and promote effective use of AP and expense automation tools under the direction of the AP Manager. Partner up with purchasing, logistics, receiving, and other departments to research and resolve invoices, vendors, and payment discrepancies while providing strong internal customer service. May require overtime during end of month close and completion of certain projects. Qualifications and Requirements Required: Associate's degree in accounting or related field 3+ years of Accounts Payable experience Strong knowledge of AP processes, ERP systems, and Excel experience with automation tools is a plus. Attention to detail, strong organizational skills and ability to manage multiple priorities and deadlines in a high-volume environment. Effective communication and customer service skills when working with vendors and internal departments. Preferred: Bachelor's degree in accounting , finance or related field Microsoft Nav (Business Central) ERP experience About Us OUR FOUNDER, MOMOFUKU ANDO There is only one company that can rightfully claim the Pinnacle of Noodledom. Only one company whose founder, faced with a Japanese food shortage after WWII, invented instant ramen and sparked a 3-minute global revolution. Only one whose spirit of innovation continues to provide simple, nourishing delight to billions of people. Only one that has been loved around the world for more than 60 years. There is only one Nissin Foods. NISSIN IN THE U.S. On a trip to the U.S. in 1966, Mr. Ando noticed Americans curiously eating forkfuls of noodles out of cups, instead of using bowls and chopsticks. With that simple observation, the worldwide Cup Noodles phenomenon was born. Shortly after, Nissin officially put down its roots in the U.S. In 1972, our Gardena, CA, plant started production of Top Ramen -the first instant ramen manufactured and sold in the U.S. And ever since, Nissin Foods USA has launched a continuous stream of new and innovative products for hungry, noodle-loving Americans. WHY NISSIN? Nissin Foods celebrates diversity and inclusion both in our brands and how we do business. Why? Innovation is best driven by diverse perspectives, which create unique results. Respect, steady professional growth, and quality work make our team stronger. We welcome quality folks to join Team Nissin and fulfill our mission to “make people happy by creating delicious, convenient and value-oriented Asian-inspired meal solutions.” If you celebrate innovation and love noodles, you belong here! Nissin Foods USA is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Leading food manufacturing company committed to delivering high-quality products and exceptional service. They pride ourselves on innovation, integrity, and teamwork so if you're looking to work with a team like this, apply now! Qualifications: 1+ year of experience in full-cycle accounts payable Ability to process 100+ invoices weekly 3-way matching experience Basic knowledge in Excel Description: + Receive and Verify purchase order and back up. + Match invoices to purchase orders and GRN to post in sysrpo + Prepare and process checks + Store accounts payable files and checks via document imaging system + Maintenance of sales tax audit report + Reconcile vendor statements and inquiries + Cross train as back up for accounting assistant's A/P duties + Cross train as back up for accounts receivable clerk + 3way matching + Other duties as assigned Job Type & Location This is a Contract to Hire position based out of Vernon, CA. Pay and Benefits The pay range for this position is $23.50 - $23.50/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Vernon,CA. Application Deadline This position is anticipated to close on Jan 27, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

With over two decades of expertise in the construction industry, Quality Mobile Home Services, Inc. (QMHS) is in search of a committed Bookkeeper/Administrative Assistant to join our team at our corporate headquarters in Lake Elsinore, CA. DO NOT CALL OFFICE. About Our Company: Quality Mobile Home Services, Inc. (QMHS) is a trusted leader in mobile and manufactured home remodeling and repair. With three office locations and plans for future expansion, QMHS is committed to providing exceptional service and expertise. Our corporate headquarters is located in Lake Elsinore, CA, with a Northern California office in the Pleasanton/Dublin area, and Mesa, Arizona. Our dedication to excellence has earned us recognition as one of the fastest-growing private companies in America. We were honored with a spot on the INC5000 list by Inc. Magazine in 2017, 2018, and 2019, and were named Contractor of the Year by The American Business Awards in 2020. As we look to the future, we remain focused on growth, innovation, and delivering outstanding results for our customers. Required Qualifications Must have a minimum of two years' experience. Bachelor's degree in accounting, finance (preferred) Strong financial acumen and understanding of financial accounting principles. Excellent verbal and written communication skills. Proficient in Microsoft Office. Proficient in QuickBooks accounting software (Certification a plus and prefered). Highly organized with attention to detail. Strong work ethics and the ability to work well with others. Ability to prioritize tasks and meet deadlines. Work closely with our management team. Experience in the construction industry a plus. Effective communication and interpersonal skills Duties and Responsibilities: Assist in managing accounts payable and accounts receivable. Assist in all payroll operations. Document daily financial transactions and finalize the posting procedures. Confirm the accuracy of all financial transactions within QuickBooks. Uphold compliance by keeping precise records. Engage in daily consultations and reporting sessions with direct supervisor. Conduct weekly and/or monthly reconciliations. Assist in systematizing and upholding a structured filing system. Help to evaluate and optimize office-related services and operations. Contribute to ensuring consistent communication with production managers regarding their administrative and bookkeeping requirements. Perform other duties as assigned by management. Should you possess the qualifications outlined above, your application would be greatly welcomed. Kindly forward your resume and a cover letter describing your pertinent experience. Job Type Full Time: 32 to 40 hours per week. Benefits Competitive hourly compensation: $20 to $25 per hour. Opportunities for professional development and growth. A collaborative work environment with a chance to make a meaningful impact in a growing industry. Full Time: 32 to 40 hours per week Healthcare Package Paid Sick Time Supplemental Insurance Physical Setting Office Schedule Monday to Friday, 8:00am to 4:30pm The company provides equal employment opportunities for all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Your Role The Senior Accounts Payable Specialist is responsible for overseeing the full-cycle accounts payable process while ensuring accuracy, timeliness, and compliance with company policies. This position plays a key role in supporting financial operations and works closely with vendors, consultants, and internal teams to ensure smooth and efficient AP functions. What You Will Do * Process a high volume of accounts payable transactions accurately and efficiently * Code and enter supplier invoices, including operating expenses and project-related costs, into accounting systems * Manage weekly check runs, wire transfers, and rush payments as required * Ensure timely and compliant vendor payments in accordance with company policies * Investigate and resolve discrepancies or issues that arise during invoice processing * Provide prompt, professional, and accurate responses to vendor emails and internal customer inquiries * Assist with vendor onboarding and maintain vendor records * Create and manage budgets in alignment with departmental goals * Generate, review, and maintain accurate financial reports * Review employee timesheets and labor allocations for accuracy * Reconcile and manage corporate credit card transactions * Conduct regular reviews of open payables and outstanding checks * Support internal and external audits by preparing required documentation * Prepare and review journal entries for the month-end close process * Assist with cash receipt entries and general accounting tasks as needed * Participate in month-end close activities and special projects as assigned Your Qualifications * 5+ years of experience in accounts payable or a related accounting field * Associate's degree required; Bachelor's degree or relevant coursework in Accounting, Finance, or Economics preferred * Strong proficiency in Microsoft Excel (e.g., pivot tables, formulas, data analysis) * Highly organized, with the ability to prioritize and manage multiple tasks under tight deadlines * Demonstrated ability to identify and implement process improvements * Strong communication skills, both verbal and written * Self-motivated, proactive, and able to work both independently and collaboratively * Proven ability to handle a high-volume workload in a fast-paced environment The hourly salary will be estimated between $31.25 - $36.06 plus bonuses and benefits and contingent on relevant experience. To learn more about our compensation philosophy and full benefits offerings, please visit Great People, Great Rewards | Gensler Life At Gensler At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Awareness Week," our offices reflect our people's diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.