Bookkeeper
Bookkeeper job in Portland, OR
Bookkeeper (with Tax Experience)
Pay: $24+/hour DOE
Schedule: Monday-Friday, 9:00 AM - 5:30 PM
Who We Are:
We are a growing bookkeeping firm in the Portland area supporting a diverse portfolio of clients. Our team handles the financials for multiple businesses, including corporations and partnerships. We pride ourselves on accuracy, professionalism, and providing dependable financial support across industries.
What You'll Do:
Maintain accurate financial records for multiple client companies
Handle full-cycle bookkeeping (A/P, A/R, payroll posting, reconciliations, GL maintenance)
Prepare monthly financial statements and reporting packages
Assist with tax-related tasks for corporations and partnerships
Communicate with clients regarding financial questions and discrepancies
Ensure compliance with accounting standards and internal procedures
Support senior accountants and tax preparers during peak seasons
Prioritize and manage deadlines across multiple accounts
What's In It for You:
Competitive pay starting at $24+/hour DOE
Consistent daytime schedule
Growth opportunities within a stable and respected bookkeeping firm
Supportive and collaborative team environment
What You Need to Have:
2+ years of bookkeeping experience (multi-client or firm experience preferred)
Familiarity with tax processes for corporations and partnerships
Strong understanding of accounting principles
Proficiency in bookkeeping/accounting software (QuickBooks Online or Desktop)
Excellent attention to detail and organization
Strong communication and independent work skills
The Musts:
Ability to manage multiple clients at once
Accurate, dependable, and deadline-driven
Comfortable in a fast-paced environment
Preferred:
Experience in a bookkeeping or CPA firm
Advanced QuickBooks skills
Additional tax preparation exposure
Next Steps:
Please respond with an updated resume!
📞 Call Keyshawn at 360-553-7225 to schedule an interview
-or-
🚶 Drop by for a walk-in interview!
Address: 703 Broadway St, Suite 690, Vancouver, WA 98660
We look forward to meeting you!
Full Charge Bookkeeper
Bookkeeper job in Hillsboro, OR
We are currently seeking a dedicated and detail-oriented Full Charge Bookkeeper for ongoing needs for our local clients. This is an excellent opportunity for an individual looking to grow professionally in a dynamic work environment. Our ideal candidate is a self-starter with exceptional multi-tasking skills.
Requirements
Key Responsibilities
Manage all aspects of day-to-day bookkeeping and accounting processes including but not limited to: A/P, A/R, payroll, journal entries and bank reconciliation.
Prepare financial statements like income statement, balance sheets, and cash flow statement, and other financial reports.
Coordinate and resolve various issues with bank such as cleared checks, deposit amounts, returned checks and bank fee anomalies.
Manage the preparation, distribution, and reporting processes for payroll.
Qualifications
Perform other related duties as required.
Bachelor's degree in Accounting, Finance, or related field is required.
Strong understanding of generally accepted accounting principles (GAAP).
Proficiency in Microsoft Office and bookkeeping software systems, preferably QuickBooks.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
Bookkeeper
Bookkeeper job in Tualatin, OR
The Bookkeeper provides financial accounting for assigned Client(s) and Trust Fund(s) in accordance with company policies, regulatory requirements, and plan guidelines.
"Has minimum necessary access to Protected Health Information (PHI) and Personally Identifiable Information (PII) by /Role."
Key Duties and Responsibilities
Balances FICA, federal withholding, and payroll taxes; makes appropriate deposits.
Reconciles checking, savings, and investments accounts.
Posts journal entries to general ledger.
Prepares and distributes Trust financial statements and statistics.
Assists in the preparation of 941 and 945 forms.
Ensures accounting files are current and in good order.
Reviews vendor invoices for accuracy and reasonableness.
Makes daily/weekly money transfers as needed.
Prepares and sends disbursement letters.
May also perform accounts payable function.
Performs other duties as assigned.
Minimum Qualifications
High School diploma or GED.
Two years of experience in an accounting role.
Knowledge of common accounting principles and practices.
Excellent verbal and written communication skills, including interpersonal skills.
Ability to read and understand financial statements.
Computer proficiency including Microsoft Office tools and applications.
Preferred Qualifications
Experience in a third-party administrator.
Familiarity with accounting software.
*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee of this job. Duties, responsibilities and activities may change at any time with or without notice.
Working Conditions/Physical Effort
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.
Disability Accommodation
Consistent with the Americans with Disabilities Act (ADA) and other applicable federal and state law, it is the policy of Zenith American Solutions to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Recruiting Department at ******************************, and we would be happy to assist you.
Zenith American Solutions
Real People. Real Solutions. National Reach. Local Expertise.
We are currently looking for a dedicated, energetic employee with the necessary skills, initiative, and personality, along with the desire to get the most out of their working life, to help us be our best every day.
Zenith American Solutions is the largest independent Third Party Administrator in the United States and currently operates over 44 offices nationwide. The original entity of Zenith American has been in business since 1944. Our company was formed as the result of a merger between Zenith Administrators and American Benefit Plan Administrators in 2011. By combining resources, best practices and scale, the new organization is even stronger and better than before.
We believe the best way to realize our better systems for better service philosophy is to hire the best employees. We're always looking for talented individuals who share our dedication to high-quality work, exceptional service and mutual respect. If you're interested in working in an environment where people - employees and clients - really matter, consider bringing your talents to Zenith American!
We realize the importance a comprehensive benefits program to our employees and their families. As part of our total compensation package, we offer an array of benefits including health, vision, and dental coverage, a retirement savings 401(k) plan with company match, paid time off (PTO), great opportunities for growth, and much, much more!
Auto-ApplyBookkeeper
Bookkeeper job in Portland, OR
The Bookkeeper provides financial accounting for assigned Client(s) and Trust Fund(s) in accordance with company policies, regulatory requirements, and plan guidelines.
"Has minimum necessary access to Protected Health Information (PHI) and Personally Identifiable Information (PII) by /Role."
Key Duties and Responsibilities
Balances FICA, federal withholding, and payroll taxes; makes appropriate deposits.
Reconciles checking, savings, and investments accounts.
Posts journal entries to general ledger.
Prepares and distributes Trust financial statements and statistics.
Assists in the preparation of 941 and 945 forms.
Ensures accounting files are current and in good order.
Reviews vendor invoices for accuracy and reasonableness.
Makes daily/weekly money transfers as needed.
Prepares and sends disbursement letters.
May also perform accounts payable function.
Performs other duties as assigned.
Minimum Qualifications
High School diploma or GED.
Two years of experience in an accounting role.
Knowledge of common accounting principles and practices.
Excellent verbal and written communication skills, including interpersonal skills.
Ability to read and understand financial statements.
Computer proficiency including Microsoft Office tools and applications.
Preferred Qualifications
Experience in a third-party administrator.
Familiarity with accounting software.
*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee of this job. Duties, responsibilities and activities may change at any time with or without notice.
Working Conditions/Physical Effort
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.
Disability Accommodation
Consistent with the Americans with Disabilities Act (ADA) and other applicable federal and state law, it is the policy of Zenith American Solutions to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Recruiting Department at ******************************, and we would be happy to assist you.
Zenith American Solutions
Real People. Real Solutions. National Reach. Local Expertise.
We are currently looking for a dedicated, energetic employee with the necessary skills, initiative, and personality, along with the desire to get the most out of their working life, to help us be our best every day.
Zenith American Solutions is the largest independent Third Party Administrator in the United States and currently operates over 44 offices nationwide. The original entity of Zenith American has been in business since 1944. Our company was formed as the result of a merger between Zenith Administrators and American Benefit Plan Administrators in 2011. By combining resources, best practices and scale, the new organization is even stronger and better than before.
We believe the best way to realize our better systems for better service philosophy is to hire the best employees. We're always looking for talented individuals who share our dedication to high-quality work, exceptional service and mutual respect. If you're interested in working in an environment where people - employees and clients - really matter, consider bringing your talents to Zenith American!
We realize the importance a comprehensive benefits program to our employees and their families. As part of our total compensation package, we offer an array of benefits including health, vision, and dental coverage, a retirement savings 401(k) plan with company match, paid time off (PTO), great opportunities for growth, and much, much more!
Auto-ApplyBranch Accounts Payable Specialist
Bookkeeper job in Vancouver, WA
We are Part of the TAL Building Centers Family of Stores Based in Vancouver, Washington, TAL Building Centers is a family-owned company helping to build better communities. At our building centers located throughout the Pacific Northwest, we create a positive experience for our customers, pros and homeowners alike, by providing guidance for innovative, smart building solutions. Our mission and core values drive everything we do.
Our Mission
We Help Build Better Communities
Our Core Values
We Are the Guide
We Are Courteous
We Are Ambitious
We Are Accountable
We Are Safe
So, why TAL? Because we're more than just a job - we're an opportunity to be part of something bigger. Embrace your potential, and together, let's build a brighter future.
Role Statement
Accounts Payable Specialist responsibilities include processing payments, verifying invoices, and performing account reconciliations as needed. This individual will work with the Company's accounting team to ensure expenditures are accurate and accounting practices are upheld and standardized across the organization. AP Specialists play a fundamental role in controlling organizational costs.
Outcomes for Success
* Assists accounting leader with production of comparative reports, audit inventory books, gross margin information, and research data.
* Reconciles applicable General Ledger Accounts.
* Resolves problem accounts.
* Ensures compliance with established procedures and policies and timely payments. maximizing available discounts.
* Full cycle / high volume accounts payable.
* Performs 3-way matching.
* Sets up new vendors and reconciles vendor statements.
* Helps process weekly check runs.
* May develop and maintain key relationships to include political, key vendor, and competition.
* May assist in preparation of budget needs and annual reports of department.
* Exhibits our core values, specifically by providing exceptional customer service both internally and externally.
* May perform other duties as assigned.
Benefits
Benefits are an important part of overall compensation. We are pleased to offer a comprehensive array of quality benefits to support your health, your family, and your way of life.
Our benefits package for our benefit eligible employees is robust:
* Affordable health and dental insurance via a national network.
* HSA employer contributions.
* Employer paid vision insurance.
* Employer paid life insurance.
* Excellent paid time off, including your birthday!
* 401k employer contribution up to 5% of base pay.
* Strong commitment to training, professional development and career advancement.
* Product discounts.
* Tons of other incentives, reward & recognition opportunities, and voluntary benefits!
Requirements
* 3-5 years' experience.
* Inventory / stock knowledge preferred.
* Data entry experience required.
* Excellent communication skills preferred.
* Ability to multitask and think critically are required.
* Must display good time management skills and be a self-motivator.
* Experience with ERP system preferred.
* Experience with inventory/receiving/purchase orders preferred.
* Experience with Excel and other Microsoft Office products.
Physical Requirements
* Largely sedentary role: however, some filing is required.
* Requires the ability to lift files (less than 5 lbs.), open filing cabinets (less than 5 lbs. of force) and bend or stand on a stool as necessary.
* Occasional-Frequent light handling / grasping, and occasional fine manipulation.
Wages
Starting wages will be based on years of experience and education.
TAL Building Centers is an Equal Opportunity Employer.
Salary Description
$17.95 - $32.75 per hour
Accounts Payable / Accounts Receivable & Payroll Specialist
Bookkeeper job in Vancouver, WA
Job DescriptionBenefits:
401(k)
Employee discounts
Paid time off
Weather Built Homes is a rapidly growing home improvement company specializing in roofing, windows, siding, and bath remodels. We're seeking an experienced, reliable, and detail-oriented AP/AR & Payroll Specialist to join our team.
If you're organized, self-motivated, and ready to work in a fast-paced environment, wed love to meet you!
Responsibilities:
Process and manage vendor invoices and payments (Accounts Payable)
Track customer payments and issue invoices (Accounts Receivable)
Prepare and process payroll and maintain accurate employee timesheets.
Handle new hire paperwork and onboarding documentation.
Maintain accurate financial records and organized filing systems.
Support the office team with day-to-day administrative and accounting tasks.
Communicate professionally with vendors, customers, and team members.
Qualifications:
2+ years of AP/AR, payroll, or bookkeeping experience preferred
Proficiency with QuickBooks or similar accounting software required
Strong attention to detail and excellent organizational skills
Ability to manage multiple priorities and meet deadlines
Strong written and verbal communication skills
Experience in the construction or home improvement industry is a plus.
What We Offer:
Competitive hourly pay based on experience
MondayFriday schedule (no weekends!)
Paid time off
401(k) retirement plan
Friendly, supportive work environment
Opportunities for growth within a rapidly expanding company
Apply now to join a company that values hard work, integrity, and team success.
Accounting Assistant
Bookkeeper job in Vancouver, WA
Job Details Vancouver, WA Hybrid Full Time $20.00 - $25.00 Hourly Day AccountingDescription
JOB SUMMARY: Accounting Assistant duties to supports Accounting Staff , strong communication skills, attention to detail and a willingness to learn and grow in the position.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following but are not limited to the job specifications contained herein. Additional duties or job functions may be required as deemed necessary by supervisory personnel.
Process daily deposits
Assist in accounts payable functions
Accounts receivable review & maintenance
Provide assistance as needed to accounting manager and controller
Generate accounting reports
Auditing of policies and processes
General clerical duties
Other duties as assigned
SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE:
High school diploma or general education degree (GED)
or one to two years related experience and/or training
or equivalent combination of education and experience.
Experience working with account payables/accounts receivable
Ability to multi-task, meet frequent deadlines, prioritize, and have strong organization, time management, and problem-solving skills.
Excellent verbal and written communication skills
Self-directed and high attention to detail
Yardi experience a plus
OFFICE EXPERIENCE: Proficient in MS Office, particularly email, (both the desktop version and web based), word, and excel; Resman experience a plus; Knowledge accounting procedures, excellent time management skills, ability to multi-task, and prioritize work. Attention to details and problem-solving skills.
LANGUAGE SKILLS: Ability to read and interpret documents such as emails, utility billings, financial documents, instructional documents, rental agreements, and procedure manuals.
MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages.
REASONING ABILITY: Ability to add and subtract numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; use hands to handle or feel and reach with hands and arms. The employee frequently is required to walk, climb or balance, and talk or hear. The employee is frequently required to sit; stoop, kneel, and/or crouch. The employee must frequently lift and/or move up to 25 pounds and, on rare occasions, move more than 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is rarely exposed to outside weather conditions. The employee is occasionally exposed to moving mechanical parts; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; and risk of electrical shock. The noise level in the work environment is usually moderate.
Accounts Payable Coordinator
Bookkeeper job in Portland, OR
About Us
The Portland State University Foundation raises and manages philanthropic gifts in support of the mission and priorities of the university. PSU is Oregon's most diverse, innovative and affordable research university, with more than half of its incoming first-year class identifying as BIPOC. Nearly a quarter of its students are parents. Half are the first in their family to attend college. When PSU graduates enter the workforce, families transform, communities prosper, innovation expands, and our economy grows. Our mission at the PSU Foundation is to inspire donors, engage alumni and community, and steward resources to support and enhance PSU's vital impact.
As an organization, we've been consistently recognized as one of the best non-profits to work for in Oregon. We're committed to creating a workplace experience rooted in inclusivity, collaboration, and excellence.
We're a team of dedicated mission-driven colleagues who believe in changing what's possible for our community and advancing equitable outcomes for diverse communities, and we're looking for values-aligned people to help us do it.
About The Role
The Accounts Payable Coordinator supports operational day-to-day accounts payable processes, ensuring timely, accurate, and compliant processing of payments and vendor transactions.
The Accounts Payable Coordinator is responsible for serving as the first point of contact for accounts payable, reviewing all requests for payment, and ensuring compliance with existing fiscal policies and procedures. This position plays a key role in ensuring financial transactions between the Foundation and the University are handled efficiently and with a high degree of accuracy.
This position regularly interacts with Foundation staff, PSU stakeholders, and external vendors as needed to resolve payment issues and maintain effective working relationships.
The Accounts Payable Coordinator role is dynamic, requiring a high level of attention to detail, and a collaborative approach to working with stakeholders. Through this work, the AP Coordinator plays a vital role in advancing Portland State University's mission and supporting its transformative impact on students and the community.
Position Overview
Key Accounts Payable Coordinator position responsibilities include:
Monitoring and organizing the Accounts Payable inbox.
Auditing payment requests for compliance with policies and procedures.
Coordinating financial transactions between the Portland State University Foundation and PSU.
Collaborating with stakeholders when payment requests are out of compliance.
Validating vendor and invoice data entered into the accounting software.
Managing the AP Cycle to ensure the timely and consistent processing of payment requests.
Maintaining the vendor database, including 1099 reportable information and activity.
Tracking and following up on stale, outstanding and unresolved payment request issues.
Providing excellent customer service to stakeholders and partners.
Developing and maintaining working relationships with key University contacts.
Minimum Qualifications
1+ years of relevant accounting experience.
Associate degree with focus on accounting coursework, or equivalent combination of education, training, and relevant experience.
Proficiency with commonly used workplace technologies, such as Microsoft Office, SharePoint, CRM platforms, and other cloud-based collaboration or document management tools.
Demonstrated ability to contribute to an inclusive, equitable, and respectful workplace by working collaboratively with people from a wide range of backgrounds, identities, and experiences.
Preferred Qualifications
Demonstrated success with accounts payable responsibilities.
Experience working in higher education or non-profit organization.
Compensation & Benefits
Our compensation philosophy reflects our commitment to pay equity, transparency, and valuing the contributions of every team member.
Hiring Range: $21.23 - $25.21 /hour.
Offers are determined based on a candidate's skills, experience, and qualifications, while ensuring internal pay equity.
4-Day Workweek:
As part of our commitment to wellness and workplace culture, we've transitioned to a 4-day workweek-an innovative shift that reflects our values and promotes balance across our team. All employees-hourly and salaried-work 32 hours per week and receive compensation equivalent to a full 40-hour schedule. Business operations are closed on Fridays, supporting work-life balance and recognizing the value of your time.
Top-Tier Benefits:
We offer one of Oregon's leading nonprofit benefits packages, designed to support the well-being of employees and their families.
Full-Time Employee Benefits Include:
4 Day Work Week, with business operations closed on Fridays.
100% employer-paid medical coverage on our base plan
95% employer-paid dental and vision coverage
Up to 27 days of paid time off plus 10 paid holidays, including one floating holiday
Up to 12% employer contribution to eligible 401(k) plans after applicable waiting periods
Employer-paid Long-Term Disability and Life Insurance
Portland State University affiliated employee benefits, including tuition discount
How to Apply
Interested in applying? We invite you to submit your application through our Careers page at psuf.org.
Don't meet every requirement? We'd still like to hear from you!
If you enjoy being part of a collaborative results-driven team and making a difference in our community, we encourage you to apply, even if you believe you don't meet all of the requirements listed. Studies have shown that individuals with marginalized identities are less likely to apply for jobs unless they meet every qualification in the job description. Our priority is finding the best candidate for the role, and we welcome candidates from all backgrounds. PSU Foundation is proud to be an equal opportunity employer.
Accounts Payable & Accounting Coordinator
Bookkeeper job in Portland, OR
NOW HIRING: Full-Time Accounts Payable / Accounting Coordinator Schedule: 40 hours per week • Hours: 8:00 AM - 4:30 PM Work Arrangement: In-office at least 4 days/week, with the possibility of 1 remote day We are seeking a detail-oriented Accounts Payable / Accounting Coordinator to join our team! This role is responsible for supporting all Accounts Payable functions and ensuring accurate, timely financial processing.
Key Responsibilities
* Process vendor invoices and employee expense reports
* Administer and reconcile company credit card activity
* Maintain petty cash and prepare AP-related reports
* Assist with AP analyses and reconciliations for management review
* Support general accounting tasks as assigned
Qualifications
* Two-year degree in Business Administration or related field
* Intermediate spreadsheet/Excel skills
* Excellent written and verbal communication skills
* Strong attention to detail and organizational abilities
Compensation
* Starting pay: $21.00-$23.00 per hour, depending on experience
* Full-time, 40 hours per week
This is an excellent opportunity for someone who enjoys a collaborative office environment while maintaining the flexibility of one remote day per week.
Benefits
* 100% Employer Paid Medical, Vision, and Dental for Full Time Employees
* 401k retirement plan matches- up to %6 match
* Growth | Career track, continuing education, and professional development
* Generous Vacation and Sick Leave
* And more!
Pay Equity: Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However, actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidate's relevant experience and education. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.
Physical Demands: For physical demands of position, including vision, hearing, repetitive motion, and environment, contact the HR department. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position without compromising client care.
Application Details: Consideration of candidates is on-going, and position may close after 3 business days of posted opportunity.
If you need accommodation to review the information and/or complete the application process, please contact the Human Resources Department.
Trillium Family Services is a drug-free workplace. All final applicants will be subject to a criminal record identification check pursuant to ORS 181.536.727.537 and agency policy. We are an Equal Opportunity Employer and Service Provider and support culturally linguistically diverse governance, leadership, and workforce.
Accounts Payable Clerk
Bookkeeper job in Tualatin, OR
Job DescriptionDescription:
Ascentec Engineering is hiring an Accounts Payable Clerk to join our team at our Tualatin, Oregon headquarters! The selected candidate will be responsible for ensuring timely and accurate processing of vendor invoices, employee reimbursements, and payment transactions. This role maintains strong attention to detail, supports month-end closing activities, and upholds positive relationships with vendors and internal teams.
This position is onsite (not remote/not hybrid) and not eligible for Visa sponsorship or transfer of Visa sponsorship.
Requirements:
Key Responsibilities
Review, verify, and process invoices and payment requests accurately and efficiently.
Match purchase orders, receiving documents, and invoices (three-way matching).
Enter and maintain vendor information in the accounting system.
Reconcile vendor statements and resolve discrepancies in a timely manner.
Prepare and process weekly check runs, ACH payments, and wire transfers.
Maintain organized and up-to-date accounts payable files and documentation.
Assist with month-end closing tasks, including accruals and reporting.
Respond promptly to vendor and internal inquiries.
Ensure compliance with company policies, internal controls, and accounting standards.
Support audits by providing documentation and explanations as needed.
Qualifications:
High school diploma or equivalent required; associate's degree in Accounting or Business preferred.
1-3 years of accounts payable or general accounting experience.
Proficiency with accounting software (e.g., QuickBooks, NetSuite, SAP, Oracle) and Microsoft Office, especially Excel.
Strong attention to detail and high degree of accuracy.
Excellent organizational and time-management skills.
Strong communication and problem-solving abilities.
Ability to work both independently and as part of a team.
Key Competencies:
Accuracy & Detail Orientation
Accountability
Vendor Relationship Management
Confidentiality
Excellent Verbal and Written Communication
Time Management
Compensation / Benefits:
$20 to $30 per hour DOE
Paid time off / Holiday pay
Medical/Dental/Vision Coverage
Short- and long-term disability coverage
401(k) with matching funds
Profit sharing eligibility
Educational aid program availability
Applicant must be able to pass a drug screen and criminal background check prior to employment.
ITAR REQUIREMENTS: To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.
Ascentec Engineering is an Equal Opportunity Employer; employment with Ascentec Engineering is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
Accounts Payable Clerk
Bookkeeper job in Tualatin, OR
Requirements
Key Responsibilities
Review, verify, and process invoices and payment requests accurately and efficiently.
Match purchase orders, receiving documents, and invoices (three-way matching).
Enter and maintain vendor information in the accounting system.
Reconcile vendor statements and resolve discrepancies in a timely manner.
Prepare and process weekly check runs, ACH payments, and wire transfers.
Maintain organized and up-to-date accounts payable files and documentation.
Assist with month-end closing tasks, including accruals and reporting.
Respond promptly to vendor and internal inquiries.
Ensure compliance with company policies, internal controls, and accounting standards.
Support audits by providing documentation and explanations as needed.
Qualifications:
High school diploma or equivalent required; associate's degree in Accounting or Business preferred.
1-3 years of accounts payable or general accounting experience.
Proficiency with accounting software (e.g., QuickBooks, NetSuite, SAP, Oracle) and Microsoft Office, especially Excel.
Strong attention to detail and high degree of accuracy.
Excellent organizational and time-management skills.
Strong communication and problem-solving abilities.
Ability to work both independently and as part of a team.
Key Competencies:
Accuracy & Detail Orientation
Accountability
Vendor Relationship Management
Confidentiality
Excellent Verbal and Written Communication
Time Management
Compensation / Benefits:
$20 to $30 per hour DOE
Paid time off / Holiday pay
Medical/Dental/Vision Coverage
Short- and long-term disability coverage
401(k) with matching funds
Profit sharing eligibility
Educational aid program availability
Applicant must be able to pass a drug screen and criminal background check prior to employment.
ITAR REQUIREMENTS: To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.
Ascentec Engineering is an Equal Opportunity Employer; employment with Ascentec Engineering is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
Salary Description $20 to $30 per hour DOE
Accounts Payable Specialist
Bookkeeper job in Portland, OR
North Portland
Castle Tire is a leading service provider focused on recycling the world's tires since 1983. We are strongly committed to a foundation of operational excellence, professionalism, and financial strength. With over 150 proud employees, 10 locations, and 6 processing plants, we process over 12,000,000 tires a year. We offer opportunities in 5 states: California, Oregon, Washington, Idaho, and Colorado.
What You'll Do
The AP Specialist, reporting to the CFO, will play a key role in helping streamline the company's flow of information from Operations to Accounting. With our recent implementation of new software, you need to be comfortable with learning a new technology, gaining a deeper understanding of how it works, and exploring its functionality. Additionally, you will need to be comfortable seeking change and have the ability to embrace it. This is a unique opportunity to join our growing team and help refine the Accounts Payable process.
Responsibilities
Manage incoming invoices through both postal and electronic mail methods. Prioritize as needed to ensure payment terms are met.
Code vendor invoices by analyzing and reviewing expense detail and/or vendor history.
Route vendor invoices for manager approval. Follow up on past due approvals.
Process weekly payments utilizing a variety of methods (check, direct deposit, credit card) using established controls.
Respond timely to Operations' questions about vendor invoices.
Verifies vendor accounts by reconciling monthly statements and related transactions.
Responsible for reviewing and managing AP Aging.
Communicate with Vendors via phone, email, and in-person to resolve invoice problems.
Responsible for annual 1099 reporting and W9 vendor compliance.
Perform month-end closing duties.
Identify opportunities to use technology to improve existing processes.
Ability to work independently in a fast-paced, evolving environment.
Other duties as assigned.
Key Competencies
Proven problem-solving skills.
MS Office suite experience, with intermediate proficiency in Word and Excel
Excellent verbal and written communication skills.
Ability to work independently, prioritize work, meet agreed-upon deadlines, and possess excellent follow-through skills.
A supportive, positive attitude, a high degree of professionalism, and a solid work ethic.
Demonstrated ethical conduct.
Education and Experience
Bachelor's degree in Accounting, Finance, or Business preferred; or equivalent combination of education and a minimum of 2 to 3 years of Accounts Payable experience.
Benefits
Stable and growing organization
Future opportunities
Professional, positive, and people-centered work environment
Comprehensive benefits package: Health, Dental, Vision
Paid holidays; paid vacation and sick days
Annual profit-sharing program, incentive programs, and a free set of tires once a year
Castle Tire is committed to a diverse and inclusive workplace. Castle Tire is an equal opportunity employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
If this sounds like the opportunity that you have been looking for and want to join an exciting recycling company, please click "Apply."
Auto-ApplyAsset Management - Campbell Global - Accounts Payable Specialist
Bookkeeper job in Portland, OR
Campbell Global, a subsidiary of J.P. Morgan, is a renowned global investment manager specializing in forestland. Based in Portland, Oregon, we have nearly 40 years of experience in managing 5.5 million acres worldwide for various institutional investors. As part of the Alternatives platform within Asset Management, we offer a unique opportunity in the field of forestland management and value creation.
As an Accounts Payable Specialist within our Accounts Payable Team, you will be tasked with managing invoice processing, expense reimbursements, and financial recordkeeping. Your responsibilities will include reviewing and preparing invoices and employee expense reports for payment, ensuring accuracy and compliance. You will also assist with external audits and support tax record preparation for client companies. Your role will require you to take ownership of your work, demonstrate strong problem-solving skills, and work independently with minimal training in a deadline-promoten environment.
Job Responsibilities
Manage accounts payable processes, including invoice and expense report processing, ensuring accuracy and timely payments.
Establish and maintain vendor relationships while reviewing pricing, payment terms, and account coding.
Ensure compliance with departmental procedures and financial controls.
Analyze general ledger coding, process check requests, and review adjustments.
Generate reports and support monthly/quarterly financial analysis.
Assist with external audits and ad-hoc management requests.
Ensure timely environmental and financial risk reporting.
Respond to internal and external information requests.
Contribute to operational efficiency and workflow improvements.
Represent Campbell Global professionally and positively while supporting client commitments.
Required qualifications, capabilities and skills
Strong understanding of the full Accounts Payable cycle and its impact on the General Ledger.
Associate's or Bachelor's Degree.
Minimum 3 years of Accounts Payable experience, including processing for multiple companies.
Proven experience handling expense reports and adhering to deadlines.
Excellent problem-solving, attention to detail, and time management skills.
Strong interpersonal, teamwork, and communication skills (both verbal and written).
Proficiency in Microsoft Office, with a strong emphasis on Excel.
Preferred qualifications, capabilities and skills
Experience with Oracle preferred.
Auto-ApplyAccounting Assistant (N.E. Portland)
Bookkeeper job in Portland, OR
Established in 1970, Freeway Transport knows what it takes to get produce where it needs to be, when it needs to be there. We have a knack for linking growers, shippers, packers, distributors and independent drivers together, and keeping everyone happy and profitable.
Job Description
Duties include but not limited to:
Preparing invoices by verifying paperwork associated with the loads.
Enter and account for advances given on loads.
Prepare carrier settlements checks.
Monitor Accounts Receivable and Payable.
Claim research and resolution.
Job also includes basic tasks associated with the aforementioned duties, such as filing, mailing, and keeping carrier file information up to date.
Qualifications
Required -
High School Diploma or GED
Minimum Two years experience
Additional Information
Pre-employment screening includes: Drug testing, Background screen and Employment screen.
Location: Portland, Oregon
Compensation: DOE
Benefits: Medical and Dental
*Freeway Transport is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.*
Accounts Payable Specialist
Bookkeeper job in Lake Oswego, OR
GENERAL OBJECTIVE: To perform Accounts Payable and other Fiscal functions in support of the mission of Clackamas County Children's Commission. REPORTS TO: Finance Director SUPERVISES: No direct reports CLASSIFICATION: Exempt, Confidential PAY GRADE: $56,638 annually
ESSENTIAL FUNCTIONS:
Accounts Payable
* Ensure proper documentation and authorization on all account payable invoices and purchase orders.
* Accurately process invoices, requisitions, and purchase orders in the accounting system.
* Maintain proper storage of documents by organizing, filing, and scanning.
* Process the payment of outstanding payables via check or electronic funds transfer.
* Maintain the expense reporting system, including Agency purchasing, credit cards, and employee expense reimbursements.
* Research and resolve vendor discrepancies and inquiries.
* Support the monthly accruals process using accounts payable data.
* Perform monthly reconciliations of corporate credit cards and vendor statements.
* Answer staff questions related to the purchasing and accounts payable process.
General Fiscal
* Reconcile assigned balance sheet accounts monthly.
* Prepare 1099's at year end and other required tax forms as needed.
* Assist the Finance Director in the preparation, coordination, and conduct of the annual financial audit.
* Prepare and submit various reports as required.
* Cross train in payroll, accounts receivable, or other areas determined by the Finance Director.
* Support the Finance team with additional tasks as needed.
ADDITIONAL EXPECTATIONS:
Program Participation and Team Member:
* Arrive to work on time; punctually attend and actively participate in all required activities, meetings, and trainings.
* Be a respectful, cooperative, and reliable team member and participant in program activities.
* Project a professional work image, both in dress and manner.
* Be familiar with, and adhere to, position-related policies and procedures as well as the program's overarching objectives.
* Follow Agency policy/procedures for reporting and documenting suspected child abuse and/or neglect.
Code of Conduct:
Perform all work in compliance with the Clackamas County Children's Commission Code of Conduct
Confidentiality:
Respect and maintain confidentiality of information regarding enrolled children and families, personnel issues, and other program operations as appropriate.
Training:
In consultation with supervisor, develop professional work goals and training plan. Participate in training as requested.
Requirements
Education and Experience:
* Bachelor's degree in accounting, finance, or related field. (Or the equivalent work experience)
Skills and Abilities:
* Demonstrate problem solving initiative and resourcefulness in work activities.
* Excellent written and verbal communication and customer services skills.
* Must be able to work independently, prioritize tasks, and manage competing deadlines.
* Ability to work cooperatively as a member of a team.
* Working knowledge of business English and standard office practices and procedures.
* Knowledge or experience with grant funded program preferred, particularly Head Start/Early Head Start.
* Intermediate to advanced computer skills including MS Office Suite, automated accounting systems (preferably Abila), automated payroll systems, and a willingness to learn other computer programs.
* Ability to positively interact with families of various cultural and socio-economic backgrounds.
* Ability to possess and maintain compliance with State of Oregon Criminal Background Registry.
* Ability to possess and maintain current Adult and Pediatric First Aid/CPR certification.
* Ability to pass a health and drug screen
* Our organization works with children too young to be vaccinated from COVID-19. Therefore, it is the policy of the Clackamas County Children's Commission that all staff upon starting work, will have the COVID-19 vaccination or a medical/religious exemption.
Working Conditions:
* Office environment with occasional lifting, bending and twisting.
* Extensive sitting and computer use..
Continuation of all positions is contingent upon future funding.
Intern - Tax & Accounting
Bookkeeper job in Vancouver, WA
Come and make ripples of positive impact with us.
At our companies, we believe our positive actions in one area connect to other areas, and make a difference for each other, our clients, our professions, and our community. Together, we make a ripple effect of positive impact.
We forge and feed relationships that are mutually beneficial and satisfying, through knowledge, care and support. We call it our culture of symbiosis. And our shared values guide us in our everyday work together - Build Connection, Practice Curiosity, Bring Energy, Stay Humble, and Think Big.
We are offering an exciting paid intern opportunity during tax season where you will have access to professional experts in the field of tax accounting and financial planning through our sister firm, Johnson Bixby. The internship is part-time (20 hours/week) from January through April 15.
What you'll get to do:
Provide support in personal tax preparation and client correspondence.
Learn the process and procedures of the Personal Tax Department.
Perform basic data entry for tax returns, utilizing internal systems and processes to track projects, make appropriate notes, and ensure preparation of returns are completed in a timely manner.
Work with client managers to correspond with clients regarding information needed and communicating the status of their tax return.
Assemble completed tax returns
What You'll Bring to Us:
Bachelor's degree or currently enrolled in an accredited college or university in related field.
Some related experience, internship, and/or training in a business environment.
Minimum GPA of 3.0
Computer experience in Microsoft Office, especially Excel and Word.
Ability to work independently with minimal supervision.
Multitasking skills as well as the ability to prioritize work.
Strong communication skills with emphasis on both oral and written communication when dealing with clients and other team members.
Ability to work at a sustained pace while producing quality work.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Perks
Interns accrue PTO at the rate of 1 hour for every 40 hours worked. You can also look forward to cultural perks such as community lunches, wellness activities and more!
Integrated Tax Services is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, military service, or any other characteristic protected by law.
Accounts Payable Coordinator
Bookkeeper job in Portland, OR
Job Description
Pendleton has been woven into the fabric of the West since 1863, built on a foundation of craftsmanship, quality, and authenticity. As we continue to honor our heritage while looking boldly to the future, we are seeking an Accounts Payable Coordinator to join our dedicated finance team.
The Accounts Payable (AP) Coordinator is responsible for the accurate and timely processing of a high volume of invoices and payment requests across multiple company locations. This role performs essential duties within the full accounts payable cycle, including 3-way matching for Direct-to-Consumer (DTC) inventory purchases, utility bill tracking and payment, vendor communication, and data entry into the ERP system.
KEY PERFORMANCE INDICATORS
Invoice Processing Accuracy Rate
Discrepancy Resolution Time
Vendor Setup and Response Time
ESSENTIAL FUNCTIONS OF THE JOB
Enter a large volume of invoices/payment requests into the ERP system and Accounts Payable system
.
Track and assist in the resolution of DTC inventory invoice shipping/pricing discrepancies as part of the 3-way matching process.
Track and pay monthly utilities bills for all locations.
Sort, match, review, and audit invoices and payment requests.
Perform weekly check runs.
Sort, copy, process mail.
Scan and save AP invoices electronically to be entered.
Correspond with vendors and respond to inquiries.
Assist with account reconciliations.
Set up new vendors in AP and maintain the W9 file.
CORE EXPECTATIONS
Detail-oriented.
Thrives in a very fast paced environment.
Strong ability to multitask; prioritize and re-prioritize as needed to meet deadlines.
Strong time/task management skills and ability to work with minimal supervision.
Strong written and verbal communication proficiency.
Self-motivated, task-oriented, strong attention to detail and accuracy.
Problem-solving and teamwork capabilities.
SYSTEM & SOFTWARE QUALIFICATIONS
Strong data entry/computer systems experience.
Experience with Microsoft Office Suite. Basic Excel experience.
Experience with AP software; working knowledge of NetSuite is a plus.
BEHAVIORAL
Energetic self-starter; works with a sense of urgency and a high attention to detail.
Dependable, prompt, and steady attendance.
Team-oriented.
EDUCATION AND EXPERIENCE
Knowledge and demonstrated understanding of the complete Accounts Payable process.
Knowledge of how the AP process melds into the larger general accounting function.
Minimum 3 years of Accounts Payable experience.
Associates Degree or higher.
PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT
Able to sit and use a computer for long periods of time.
Able to lift 25 lbs.
Able to concentrate and communicate via telephone or electronically in a semi-open working environment. This position requires communicating with individuals inside and outside the company via telephone and email.
OTHER REQUIREMENTS
Able to work Monday through Friday and overtime as needed.
Accounts Receivable Specialist
Bookkeeper job in Saint Helens, OR
Job Description
Announcement# 2025-033
subject to Furlough during FY 2025-2026.
The ACCOUNTS RECEIVABLE SPECIALIST position is full-time, 40 hours, Civil Service, and Union represented.
Columbia County is looking for a customer centric, disciplined, conscientious team member with dependable attention to detail, to compliment the County's Finance Department.
The Columbia County Finance Department is responsible for tax collection, accounting services, and financial administration of the county including payroll, budgets, and accounts payable.
Finance Department staff provide the Board of Commissioners and departments with financial information, forecasting, program and financial analysis, as well as ensure that budget processes comply with applicable laws. The department is responsible for the county's annual budget, and for helping departments prepare and administer their specific budgets. The budget covers all major operating functions of the County as well as elected and administrative functions.
DUTIES: Perform a variety of duties involving receipting cash, check, and ACH deposits, reviewing and balancing daily transactions, preparing a cash deposit for armored car pickup, scanning checks for electronic check file upload, preparing journal entries as needed and reconciling accounts receivable accounts. Additionally, perform technical and administrative activities related to contracts, purchasing, procurement, and financial record keeping.
EDUCATION and/or EXPERIENCE: Equivalent to a two-year degree in accounting or related field plus two years' experience in cash receipting or general accounting. Any satisfactory combination of experience and training, which demonstrates the required knowledge, skills, and abilities may be substituted for the above requirements.
DESIRABLE QUALIFICATIONS: Previous experience in the public sector preferred. Team player willing to work collaboratively toward shared goals and be open to diverse ideas and perspectives. Receive constructive feedback in a positive manner.
CERTIFICATES, LICENSES, REGISTRATIONS: Should possess a valid driver's license and be insurable under the county's liability policy.
KNOWLEDGE, SKILL, AND ABILITY: Knowledge of generally accepted accounting principles for governmental entities, methods, and procedures and ability to apply such knowledge to a variety of fund accounting transactions and the preparation of accounting reports and analyses.
Skill in financial or accounting software programs, web-based banking systems, and Microsoft Office products.
Ability to:
Organize, prioritize, and produce an accurate work product and meet deadlines.
Think conceptually and quickly to get to the heart of a problem.
Express ideas effectively, both verbally and in writing. Use sound judgment.
Adapt to change or new situations and openly acknowledge and work through conflict. Accept responsibility and be able to work well with ambiguity.
Work independently and as part of a team.
Act in such a manner as to maintain the confidentiality of the records and issues and other matters that may be encountered.
Develop and maintain harmonious and effective working relationships with employees, other agencies, county officials, and the general public.
Correlate and evaluate a large volume of complex written and numerical data.
Perform accurate data entry and mathematical and accounting calculations.
Multi-task, prioritize, and accomplish quickly and efficiently a large number of diverse tasks.
Process financial data with consistent accuracy.
Meet requests for information and task completion from a diverse clientele in a timely manner.
Join our team - Columbia County online application must be completed - Apply today!
************************
All successful candidates will be required to pass a pre-employment background screening prior to hire.
Temporary Accounting Assistant III -
Bookkeeper job in Tigard, OR
About Us
Compensation: $22.00-$25.00
Schedule: Monday-Friday (8am-5pm)
Hours: 40 Full Time
Benefits: Medical, Dental, Vision, Rx, PTO, 11 Paid Holidays, Short- & Long-Term Disability and Life Insurance, Employee Assistance Program. Accident/Cancer Plan, Medical and Dependent Care Flex Benefit
* Salary is typically hired between minimum and midpoint of salary range depending on experience and any rent benefit adjustments.
Cascade Management, Inc. and its principals began providing property and asset management services in 1974. We continue to manage the majority of properties from our original portfolio, which has grown substantially over time. Through our growth, the commitment to our properties, owners and employees remains fundamental to our values.
Cascade Management's Service Model is the foundation of everything we do and is expected to be upheld every day you come to work. Our Service Model represents the most important behaviors and actions to ensure a stakeholder interaction is positive every time. As an integral part of the Cascade team, all members are expected to carry out our Service Model of Friendly, Helpful, Knowledgeable, Respectful, and Responsive.
Essential Functions and Responsibilities
SUMMARY
The Temporary Accounting Assistant III - AP will process miscellaneous accounting duties, filing and support. Ideal candidate skills include:
- Enjoy working hard and pursues everything with energy and has a drive and need to finish
- Has a strong ethic of accountability and dedication to the job
- Has functional and technical knowledge and skills to do the job at a high level of accomplishment
- Be a team member that is easy to approach and talk to-builds rapport well
- Provides excellent customer service to internal and external customers
- Listens and communicates effectively and professionally both verbal and in writing
- Uses time effectively to meet deadlines
- Concentrates efforts on most important priorities
- Higher level of complex responsibility
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Financial statement preparation *
- Reconcile several general ledger detail accounts *
- Assist with quarterly and annual accounting reports *
- Trains and assists new accounting employees *
- Provide training to new hires on accounting software during new hire orientation *
- Acts in the capacity of the support for compliance, portfolio managers, and/or upper management involving challenging issues surrounding HUD and or RD subsidies *
- Post rent collections and adjustments as needed *
- Review tenant activity in Boston Post and ResMan for accuracy. *
- Post rent corrections or adjustments as needed in Boston Post and ResMan. *
- Bi-weekly payroll processing including checking cash balances for available funds *
- Daily manual and AVID check processing *
- Downloading miscellaneous bank statements *
- Researching bank and payroll JEs for others *
- Timely processing of security deposit dispositions (Move out packets) to include review of required documents *
- Set up bank transfers *
- Post security deposit payments into Accounting software *
- Prepare & post various journal entries. *
- Reconcile bank accounts. *
- Travel as required for in person classes and annual education conferences*
- Performs other duties as assigned. *
SUPERVISORY RESPONSIBILITIES
No supervisory responsibilities
*Essential Functions
Qualifications and Physical Demands
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED) and Associates Degree or three to four (3-4) years related experience; or equivalent combination of education and experience. Ability to understand Debits and Credits. SAGE and ResMan experience a plus. Excel experience required.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
REASONING ABILITY
Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
CERTIFICATES, LICENSES, REGISTRATIONS
Valid Driver's License
OTHER QUALIFICATIONS
Ability to operate basic office equipment such as telephones, typewriters, 10 key, photocopier, and fax machine.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move 25-50 lbs. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions and risk of electrical shock. The noise level in the work environment is usually moderate.
Cascade Management Inc. is an Equal Opportunity Employer dedicated to an inclusive and diverse environment.
Auto-ApplyAccounts Receivable Specialist
Bookkeeper job in Longview, WA
Pacific Northern Environmental LLC (PNE LLC) is seeking an Accounts Receivable Specialist who thrives in a fast-paced, team environment and has the ability to provide exceptional service and skills to our company, clients, and employees.
Pacific Northern Environmental, LLC consists of five divisions including Advanced Electrical Technologies (AET), Taurus Power and Controls (Taurus), Cowlitz Clean Sweep (CCS), Pacific Northern Environmental Construction (PNEC), and WasteXpress Environmental (WXE). Together, we specialize in commercial and petroleum construction, industrial and commercial electrical, industrial cleaning, and hazardous waste disposal. PNE LLC is a multi-state organization with operating offices in Washington, Oregon, Idaho, and Hawaii. In addition, we carry out projects across the United States.
At AET, we are a premier West Coast commercial, industrial electrical contractor, control, and automation group. We pride ourselves on our ability to remain forward thinking and innovative in the latest commercial and industrial electrical technologies and applications. We ensure our employees' education and training reflect AET's company technological visions.
The Accounts Receivable Specialist is responsible for setting up jobs, generating accurate invoices, and ensuring correct billing rates. This role includes tracking payments, resolving discrepancies, and maintaining organized financial records. Strong attention to detail and experience with construction billing are essential.
Education and Experience Qualifications
High School Diploma or GED
Valid Driver's License and meeting eligibility requirements to be covered under the company's vehicle insurance preferred
Associate's degree in Accounting or Business Administration or a related field preferred.
Minimum 2 years of billing and/or accounts receivable experience within the construction or electrical industry.
Some experience in Time and Material (T&M) billing required.
Familiarity with Viewpoint Spectrum or similar construction accounting software is strongly preferred.
Must have exceptional attention to detail with ability to review and verify own work for accuracy.
Previous experience working in a team environment in an office setting, along with familiarity working with common office equipment, such as multi-line phone systems and copy machines.
Strong communication and customer service skills
Ability to work with all levels of staff and management
Takes pride in one's work and accepts a level of responsibility for their professionalism and accuracy.
Ability to accurately and calmly handle multiple priorities with interruptions and still meet deadlines.
Proficient in Microsoft Office
Duties and Responsibilities
The Accounts Receivable Specialist possessing the education and experience listed above performs the following:
Accurately enter and maintain customer and job information in Viewpoint Spectrum, including setting up new jobs with correct billing terms and rates.
Ensure customer contracts and rates are correctly applied to each invoice and job setup for both Fixed and T&M contracts.
Creates and revises T&M documents, ensuring changes are captured and reflected for final invoices.
Reviews billing packet submitted from field for accuracy, comparing contents with billing estimates, daily reports, and job costs in system.
Submits invoices for final internal review and track submission dates.
Monitor and report on open job statuses, ensuring records remain current and accurate
Reconciles discrepancies between field documentation and posted job costs, proactively following up with management on any discrepancies.
Process credit memos with appropriate documentation and business approvals for customers when needed.
Respectfully takes direction from manager and works collaboratively in a team environment with a spirit of cooperation.
Other duties as assigned.
Working Conditions and Physical Requirements
The candidate must possess and be adaptable to the following physical abilities and working conditions:
Move about the office as needed.
Move work related equipment up to 10lbs.
Remain in a stationary position for long periods of time.
Operate various technological devices, including but not limited to a computer and 10-key calculator.
Occasionally ascend/descend stairs.
Ability to observe details at close range.
Communicate and exchange accurate information and ideas so others will understand.
Employee Benefit Program
Pacific Northern Environmental, LLC presently provides coverage for:
Medical, Dental & Vision options with low premiums for employees and eligible dependents
Life AD&D - Voluntary and Company paid.
Specialty RX programs.
Group AFLAC options - Hospital, Critical, Accident and short-term Disability Plans
Pre-Tax Flexible Savings Account (FSA)
Pre-Tax Dependent Care Savings Account (DCSA)
Telehealth by Teladoc.
401(k) with discretionary annual company matching contributions.
Employee Assistance Program (EAP)
Paid Trainings and Certifications
Paid Time Off
Paid Holiday for qualifying employees
Up to $2,000 per year profit sharing for qualifying employees
Annual company events
Safety Incentives
Please apply directly - **************************************
***Not open to outside recruiters***
Pacific Northern Environmental, LLC is an Equal Opportunity Employer. Employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
This job description is a general description of essential job functions. It is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform. All employees of Pacific Northern Environmental, LLC (PNE, LLC) are expected to perform tasks as assigned by PNE supervisory/management personnel, regardless of job title or routine job duties. We are a Drug and Alcohol-Free Workplace. All new hires are subject to testing in accordance with local, federal, and state guidelines.