Bookkeeper jobs in Westminster, CA - 985 jobs

The ideal candidate will be responsible for performing accounting and administrative duties. You will support our business growth and accounting department by processing invoices, transactions, expenses as well as updating our accounting database. This position will give you the opportunity to grow your accounting knowledge and experience. Responsibilities Process invoices and daily transactions and expenses Perform administrative support functions Update and maintain accounting database with data entry and reports Handle monthly and quarterly reports Handle day-to-day accounting duties including Accounts Receivable and Accounts Payable Qualifications Bachelor's Degree in Accounting or a related field of study in US 1 year+ of experience working in Accounting Strong written and verbal communication skills Highly detail-oriented Fluent in English & Mandarin Above positions required Legal working status. Benefits for F/T employees: medical, Dental, Vision, Life Insurance and 401K Working location: Chino Resume please email: ****************************

Los Angeles, CA, USA (on-site, not hybrid) DailyLook, a subsidiary of Victoria's Secret & Co. (NYSE: VSCO) since being acquired in December 2022, is seeking a Senior Associate to join our team. This role will perform various accounting/finance operations, ensure accounting accuracy, and support strategic financial decision-making. The ideal candidate has self-starter mentality with an understanding of GAAP and SOX compliance. Qualifications for the Position Bachelor's degree in Accounting, Finance, or a related field CPA preferred At least 2+ years of accounting experience is a must (preferably in Big Four audit) Knowledge of SOX 404 compliance & internal controls preferred Strong knowledge of GAAP and financial reporting. Experience with ERP systems (NetSuite preferred). Advanced proficiency in Microsoft Office and other financial tools. Excellent analytical, organizational, and leadership skills. Strong interpersonal and communication skills, with the ability to work effectively across teams. Responsibilities Reports to the Manager Oversee core areas of accounting including but not limited to Revenue, Inventory, Payroll, AP, Accruals etc. Play a key role in the month end financial statement close process by preparing, reviewing and analyzing accounting entries and account reconciliations. Prepare and review monthly, quarterly, and annual financial statements. Ensure compliance with GAAP and other financial regulations. Manage budgeting, forecasting, and variance analysis. Coordinate with internal & external auditors. Implement and improve accounting processes and internal controls. Other responsibilities (i.e. special projects, ERP enhancements, internal controls, and ad hoc analyses as requested.) Exemplary interpersonal communication skills both verbal and written Highly motivated, collaborative Experience in a Startup or Retail industry is an extra plus! An intellectually curious team player with a no-compromises approach to work quality, attention to detail, organization, and the ability to manage multiple priorities and projects in a fast-paced environment Self-motivated, detail-oriented, hands-on go-getter with the ability to build and overhaul processes, take initiative, work independently and proactively, multi-task, and remain flexible with changing priorities “I'll find a way!” mindset where you can leverage your autonomy within your role to think outside the box Demonstrated ability to communicate and collaborate effectively across global teams by adapting to diverse cultural norms, respecting time zone differences, and leveraging digital collaboration tools to maintain alignment and productivity Skilled in building trust and fostering inclusive communication styles that support clarity, empathy, and shared goals in international work environments Compensation & Benefits The base /pay for this position ranges from $90,000-$110,000. This is an exempt position. Pay is based on a number of factors including job-related knowledge, skills, and experience. In addition to base compensation, DailyLook offers employees the following benefits: 401(k) Access to virtual health and wellness support Medical, dental, and vision Paid holidays Sick time Paid parental leave for new parents Paid prenatal leave FSA Access to virtual family-building care platform Commuter Benefits Supplemental Life Insurance Voluntary Short & Long Term Disability Insurance DailyLook is proud to provide equal opportunity to all employees and qualified applicants without regard to race, color, religion, national origin or citizenship, age, sex, marital status, ancestry, legally protected physical or mental disability, veteran status, gender identity, sexual orientation or any other basis protected under applicable law. By applying for this position, the applicant authorizes DailyLook to check all references list on your application and/or resume.

Job Title: Accounts Payable (AP) Clerk / Specialist (Contract) Industry: Hospitality / Restaurant About Us: Join a leading hospitality group with 36 restaurants, ranging from fine dining to casual concepts. We pride ourselves on fostering a collaborative and supportive environment where every team member's contribution is valued. With a strong commitment to quality and service, we are dedicated to growth and excellence in everything we do. Position Overview: We are seeking a detail-oriented, proactive Accounts Payable Clerk/Specialist to join our AP team during a peak seasonal period. This contract role offers the opportunity to gain hands-on experience in a fast-paced, high-volume environment with the potential for extended engagement. Key Responsibilities: Process and enter vendor invoices accurately and efficiently Review invoices for accuracy, proper coding, and approvals Match invoices to purchase orders or receipts when applicable Collaborate with the AP team to maintain smooth daily operations Respond to vendor inquiries and resolve discrepancies promptly Maintain organized, up-to-date AP records and documentation Support high-volume periods and assist with short-term AP needs Required Qualifications: Minimum 2 years of experience in an Accounts Payable role Strong experience processing a high volume of invoices Excellent attention to detail and accuracy Comfortable working in a fast-paced, transactional environment Basic understanding of AP processes and invoice coding Proficiency with online accounting or AP systems Systems Used: Restaurant365 Toast ADP Schedule: Mon to Fri 9:00 AM - 6:00 PM or 8:30 AM - 5:30 PM Compensation: $22/hour Why You'll Love Working Here: Join a supportive and collaborative team Gain exposure to a professional AP team in a high-volume environment Work with a company committed to growth, development, and employee satisfaction How to Apply: Submit your resume here. Qualified candidates will be contacted promptly to move forward in the hiring process.

Accountant Job Description Commercial property owners seeks skilled accountant with property management accounting background. Full charge accounting for 7 commercial real estate properties with approximately 50 tenants, a non-profit foundation and other Ownership LLCs. Other duties include basic office management, supply inventory, track employee payroll, vacation, sick-time and insurance, etc. Job Duties include but are not limited to: Support Owner and property managers with day-to-day property (Yardi Breeze) and foundation (QuickBooks) accounting Coordinate and work with outside CPA related to property sales & the associated accounting. Perform professional bookkeeping work in Yardi Breeze and QuickBooks and generally accepted principles of accounting (GAAP) Process daily cash receipts Accounts Payable, including invoice entry and tracking payment processing Accounts Receivable, including making deposits, posting rental payments and tracking deposits. Process bi-monthly payables including check cutting Reimbursement processing Records management and filing Monitor bank balances Provide cashflow projections as needed Create and process monthly Management Fees Create and process allocations across multiple entities Set up new tenants in Yardi Breeze Process security deposits in Yardi Breeze Transition/set-up incoming properties onto Yardi Breeze Enter budgets into Yardi Breeze Run monthly A/R reports for property manager Under direction from an independently contracted CPA, prepare documents for financial audits Prepare quarterly financial reports (balance sheet, P&L statements, GL, A/R, A/P, etc) Perform monthly bank reconciliations for multiple bank accountants Maintain Chart of Accounts. Comply with all internal control policies of the organization Required Qualifications Ability to prioritize and multi-task Ability to work independently Highly organized and detail-oriented Strong analytical skills Able to complete tasks accurately and timely with minimal supervision Strong verbal and written communication skills Ability to interface well with staff and external clients Ability to maintain confidentiality Ability to work quickly, accurately and flexibly in managing changing priorities 2-4 years' experience in general ledger accounting and month-end reconciliation Advanced skills in Microsoft Office (Excel, Word & Outlook); Knowledge of YARDI and QuickBooks preferred Required to be onsite in Santa Monica office 4 days/week. 5th day may work from home. Free Parking Health insurance for employee only - PPO 3 weeks paid vacation

Job DescriptionBenefits: 401(k) Company parties Competitive salary Dental insurance Free food & snacks Health insurance Opportunity for advancement Paid time off Training & development Vision insurance Your Next Chapter Starts Here We dont take hiring lightly. This position is vital to our companys financial clarity and success. Youll have full ownership of our accounting cycle and the support of a leadership team that values detail, discipline, and dedication. Youll be trusted with sensitive information and relied upon for sharp analysis, timely execution, and clear communication. Are you a meticulous, experienced bookkeeper who takes pride in getting the numbers right and keeping operations running smoothly behind the scenes? If youre seeking a position where your accuracy, judgment, and integrity are truly valuednot just expectedthis opportunity is for you. We are a successful and growing firm with a newly built 3,600-square-foot office in Pasadena. Designed with intention and built in 2020, our space reflects the kind of work we do: precise, professional, and forward-thinking. Were looking for a Full Charge Bookkeeper who doesnt just do the booksyoull be a key player in the daily financial operations of multiple thriving business entities. Responsibilities Manage all bookkeeping duties for multiple companies using QuickBooks Pro Desktop o A/R, A/P, invoice creation, check processing, and payment application o Bank and credit card reconciliations o Customer and job setup, opening and closing accounts Ensure proper documentation and digital file management Track and coordinate client payments; match deposits to correct invoices Support clean organization of client folders and financial documentation Monitor and process company credit card transactions Coordinate payment requests to vendors and ensure deadlines are met Serve as a go-to contact for internal accounting questions and support Experience Requirements At least 2 years of hands-on experience with QuickBooks Pro Desktop (this is a must-have ) Proficiency in Microsoft Excel, Word, and Outlook Top-notch data entry skills and an eye for detail A commitment to accuracy, discretion, and professionalism The ability to communicate clearly, respectfully, and confidentlyboth in writing and in person Strong organizational instincts and pride in keeping things in perfect order Integrity, sound judgment, and an instinct for solving problems before they grow Bonus Points If You Also Have: Experience managing books for multiple business entities Familiarity with more complex reconciliations or reporting needs A track record of longevity and loyalty in previous roles What We Offer in Return We believe great people deserve a great place to work. Heres what you can expect: Competitive salary Health insurance (company pays 50%) Optional dental, vision, and cancer insurance 401(k) retirement plan Paid time off, including: o 2 weeks of vacation (increases to 3 weeks after your 3rd year) o Sick days o Personal days Paid holidays A modern, spacious office with a professional but friendly culture Potential move to a 4-day workweek (32 hours)currently under review Our Hiring Philosophy We hire thoughtfully, train thoroughly, and treat people with respect. If youre someone who takes ownership of your work, thrives on structure, and values being part of a well-run organization, wed love to hear from you. Important Notes This is an in-office position only. Remote or Hybrid work is not available. Offers are contingent on background and credit checks. Applications without QuickBooks Desktop experience will not be considered. How to Apply If you meet the requirements and are excited about the opportunity to grow with a company that values its people, submit your resume today. Once you apply for this position, you will receive an email to complete a compatibility assessment. This is a required step before you can be called in for an in-person interview. We cant wait to meet you.

Job DescriptionBookkeeper's Assistant With over two decades of expertise in the construction industry, Quality Mobile Home Services, Inc. (QMHS) is in search of a committed Bookkeeper/Administrative Assistant to join our team at our corporate headquarters in Lake Elsinore, CA. DO NOT CALL OFFICE. About Our Company: Quality Mobile Home Services, Inc. (QMHS) is a trusted leader in mobile and manufactured home remodeling and repair. With three office locations and plans for future expansion, QMHS is committed to providing exceptional service and expertise. Our corporate headquarters is located in Lake Elsinore, CA, with a Northern California office in the Pleasanton/Dublin area, and Mesa, Arizona. Our dedication to excellence has earned us recognition as one of the fastest-growing private companies in America. We were honored with a spot on the INC5000 list by Inc. Magazine in 2017, 2018, and 2019, and were named Contractor of the Year by The American Business Awards in 2020. As we look to the future, we remain focused on growth, innovation, and delivering outstanding results for our customers. Required Qualifications Must have a minimum of two years' experience. Bachelor's degree in accounting, finance (preferred) Strong financial acumen and understanding of financial accounting principles. Excellent verbal and written communication skills. Proficient in Microsoft Office. Proficient in QuickBooks accounting software (Certification a plus and prefered). Highly organized with attention to detail. Strong work ethics and the ability to work well with others. Ability to prioritize tasks and meet deadlines. Work closely with our management team. Experience in the construction industry a plus. Effective communication and interpersonal skills Duties and Responsibilities: Assist in managing accounts payable and accounts receivable. Assist in all payroll operations. Document daily financial transactions and finalize the posting procedures. Confirm the accuracy of all financial transactions within QuickBooks. Uphold compliance by keeping precise records. Engage in daily consultations and reporting sessions with direct supervisor. Conduct weekly and/or monthly reconciliations. Assist in systematizing and upholding a structured filing system. Help to evaluate and optimize office-related services and operations. Contribute to ensuring consistent communication with production managers regarding their administrative and bookkeeping requirements. Perform other duties as assigned by management. Should you possess the qualifications outlined above, your application would be greatly welcomed. Kindly forward your resume and a cover letter describing your pertinent experience. Job Type Full Time: 32 to 40 hours per week. Benefits Competitive hourly compensation: $20 to $25 per hour. Opportunities for professional development and growth. A collaborative work environment with a chance to make a meaningful impact in a growing industry. Full Time: 32 to 40 hours per week Healthcare Package Paid Sick Time Supplemental Insurance Physical Setting Office Schedule Monday to Friday, 8:00am to 4:30pm The company provides equal employment opportunities for all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Job Posted by ApplicantPro

Our award-winning client is seeking a full-charge bookkeeper to join their team. As a full-charge bookkeeper, you will play a central role in managing the financial intricacies of our organization. Your responsibilities will include overseeing accounts payable and accounts receivable, reconciling various accounts, maintaining an accurate general ledger, and creating comprehensive journal entries. Additionally, you will monitor cash flow, issue invoices, collect payments, and prepare monthly and quarterly financial statements. Remittance of payroll, income, sales taxes, and income taxes will be part of your routine, and you'll play a key role in processing employees' timesheets and managing payroll. Supervising staff, such as payroll clerks, billing clerks, or payables clerks, and collecting information for auditing, tax, and year-end purposes will round out your diverse set of tasks. Responsibilities: Manage accounts payable and accounts receivable. Reconcile cash, bank accounts, petty cash, and revenues. Maintain an accurate general ledger, adjusting as needed. Create journal entries for all accounts, including fixed assets. Monitor the business' cash flow. Issue invoices and collect payments from customers. Prepare monthly and quarterly financial statements and additional reporting. Remit payroll, income, sales taxes, and income taxes. Process employees' timesheets and manage payroll. Supervise staff, including payroll clerks, billing clerks, or payables clerks. Collect information for auditing, tax, and year-end purposes. Required Qualifications: Bookkeeping certification. Previous experience as a full charge bookkeeper. Advanced knowledge of accounting and bookkeeping software. Experience preparing financial statements. Ability to work to strict deadlines. Attention to detail. Good communication skills.

Full Charge Bookkeeper Our client is a full service accounting, auditing and financial services firm located in Pasadena and Woodland Hills in California, they are seeking a highly motivated and experienced tax manager to be part of our growing team. The firm focuses on services to closely held companies in traditional tax, accounting, auditing, and related consulting areas. Ranked in the top 50 largest accounting firm in the LABJ's Book of Lists, and on The Best Places to Work List, our focus is recognizing opportunities and creating value for our clients by equipping them with the tools to make better business and financial decisions for the future. We are looking for a dynamic Full Charge Bookkeeper with Accrual & Cash Experience who can join a hyper growth department for in-house bookkeeping for our clients. Client industries include real estate, restaurant and entertainment professionals. The ideal candidate will have strong bookkeeping and accounting knowledge as well as strong communication skills to interact with clients. Duties include: Direct client interaction Review bookkeeping, reconcile accounts, correct client original postings In-house bookkeeping from client records in QuickBooks Reconcile accounts; provide monthly or quarterly balance sheet and profit and loss statements to clients. Preparation of sales tax, payroll tax and personal property tax returns Heavy Accounts payable required for the client Work alongside with a helpful team Support the Business Management and Accounting Group as needed Requirements: Must know accrual & cash base accounting Strong QuickBooks experience Fundamental accounting knowledge (will be tested) Strong communication skills Ability to problem solve on the spot and interact with clients Accountant Payables full cycle Sales tax, payroll tax and personal property tax knowledge and experience Good organization skills Ability to work in a team environment as well as independently Other Information: Equal opportunity employer To apply, send resume in word format with current salary for review and immediate interview. You can also apply directly this and other openings on our website at *************************************

Small business looking for a Full Charge Bookkeeper/Accountant. Must be must flexible and able to perform a variety of tasks as needed. Must have tax preparation experience and responsible for financial reporting, AP/AR, GL account reconciliation. Must be neat/professional in appearance and exhibits a positive/professional demeanor. We are looking for someone with at least 3 years of accounting experience and a Bachelor's Degree in Accounting or Business with an emphasis in Accounting. We offer benefits and competitive compensation.

Job DescriptionDescription: This role supports the finance team in maintaining accurate financial records and performing general accounting functions. This position will also provide light HR administration support, assisting with basic onboarding tasks and maintaining employee records. Essential Duties and Responsibilities Perform daily, weekly, and monthly cash reconciliations to ensure accuracy and integrity of financial data, cash balance tracking, and bank deposit downloads. Maintain general ledger accuracy and ensure alignment with all financial accounts. Perform full-cycle accounts payable and accounts receivable functions weekly, including invoice data entry, routing approval, payments, create invoices, and follow-up payment posting and reconciliation. Generate and submit reports and census data for audits, compliance, and internal projects. Maintain and coordinate filing systems with the patient billing company to ensure accurate financial records. Process multiple payrolls, ensuring compliance with applicable laws and policies. Coordinate with department payroll managers, including timesheet verification and submission. Including digital record keeping. Enter and maintain employee changes and wage garnishments in the payroll system. Assist with employee benefits enrollments, tracking, and updates. Support HR and Finance teams with administrative tasks and special projects as needed. Other duties as assigned. Other Responsibilities Attend regular meetings or training seminars, as required. Maintain compliance with all company policies and practices. Collaborate with cross-functional staff to support shared initiatives and resolve issues. Provide courteous and professional support to staff inquiries. Other duties as assigned. Requirements: Education, Experience and Skills Personal Qualities: Strong organizational and time management skills with the ability to meet multiple deadlines. Excellent attention to detail and accuracy in handling structured data and documentation. Capable of tracking processes, maintaining records, and leading projects to completion. Strong verbal and written communication skills. Education: Associate or bachelor's degree in accounting or related field, or equivalent combination of education and experience in accounting role required. Work Experience: 2 years of accounting and administrative support experience required. Experience in healthcare, physician group, or multi-entity organization preferred. Familiarity with GAAP and basic financial reporting required. Equipment: Comfortable use of office equipment such as computers, copies, and fax machines. Computer Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook, Teams, etc.). Accurate data entry and efficient keyboarding skills. Platform Knowledge: Working knowledge of payroll systems and HRIS platforms (e.g., Paylocity or similar). Experience with accounting software (e.g., QuickBooks or comparable systems).

PRIMARY DUTIES AND RESPONSIBILITIES: • Medical, consulting other income sales recording • Operations expense recording • Bank reconciliation • Ability to create accounting procedures for staff to follow • Accounts Receivable & Accounts Payable adjusting entries • Will function in a highly confidential right\-hand person to owners of businesses that are our clients • Creating accurate amortization and depreciation schedules and making proper entries into QuickBooks • Maintain electronic accounting support documentation in a neat, orderly fashion • Prepare professional accounting policies documenting control procedures as needed • Understanding of accounting for inventory "}},{"field Label":"Skills Required","uitype":110,"value":"SKILLS AND ABILITIES: • Must have great communication skills and a “calm under pressure” demeanor • Must have excellent work habits and take pride and ownership in duties • Must be very skilled in both Mac and Windows environments • Must be a perfectionist and extremely accurate by nature • Understanding of medical\-related order entry processes and accounting for services provided to customers • Must understand medical billing receivables, bad debts and accruals • Resourceful, well\-organized, highly dependable, efficient and detail oriented • Must be able to dress professionally, never under any circumstances be late, and represent the company in a professional manner HOURS: • Currently we have an immediate need for 15 hours per week but this is a growing responsibility expected to become 30 hours per week."}],"is Mobile":false,"iframe":"true","job Type":"Contract","apply Name":"Apply Now","zsoid":"32982915","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Work Experience","uitype":2,"value":"5 \- 7 years experience"},{"field Label":"City","uitype":1,"value":"1022 Palm Ave West West Hollywood"},{"field Label":"State\/Province","uitype":1,"value":"CA"}],"header Name":"Full Charge Bookkeeper","widget Id":"258892000000055050","is JobBoard":"false","user Id":"258892000000048003","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":false,"job Id":"258892000000280052","FontSize":"12","location":"1022 Palm Ave West West Hollywood","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"yroyr1f59970b428445c9a69526dc821b1a1d"}

The Accounts Payable Lead supports the Accounts Payable Manager by coordinating daily AP operations, guiding a small AP team, and ensuring accurate and timely processing of invoices, payments, and employee expense reimbursements. The role serves as the primary lead for AP systems and processes, including Concur travel and entertainment expenses, payment batches, bank reconciliations, and vendor master maintenance. Essential Duties and Responsibilities Perform and coordinate end‑to‑end accounts payable activities, including invoice entry, three‑way match, payment runs, and vendor maintenance, ensuring accuracy and timely payments. Act as day‑to‑day lead for the AP team (about 2-3 staff), assigning work, answering questions, help train team on new duties and provide guidance while escalating complex issues to the AP Manager. Serve as the primary lead for the company's travel and entertainment expense system (Concur), reviewing and releasing employee expense reports to ensure policy compliance and timely reimbursement. Prepare and process scheduled payment batches (ACH, wire, check, card, and online payments), ensuring required approvals, correct banking details, and proper posting in the ERP. Perform AP‑related bank reconciliations, investigating and resolving reconciling items and coordinating with the AP Manager and treasury team as needed. Oversee vendor management tasks, including new vendor setup, ongoing updates to vendor master data, annual reviews, and annual 1099 filing. Assist with month‑end close activities for AP, including reconciliations, accruals, and preparation of AP reports and schedules for management review. Help maintain and document AP procedures, support process improvement initiatives, and promote effective use of AP and expense automation tools under the direction of the AP Manager. Partner up with purchasing, logistics, receiving, and other departments to research and resolve invoices, vendors, and payment discrepancies while providing strong internal customer service. May require overtime during end of month close and completion of certain projects. Qualifications and Requirements Required: Associate's degree in accounting or related field 3+ years of Accounts Payable experience Strong knowledge of AP processes, ERP systems, and Excel experience with automation tools is a plus. Attention to detail, strong organizational skills and ability to manage multiple priorities and deadlines in a high-volume environment. Effective communication and customer service skills when working with vendors and internal departments. Preferred: Bachelor's degree in accounting , finance or related field Microsoft Nav (Business Central) ERP experience About Us OUR FOUNDER, MOMOFUKU ANDO There is only one company that can rightfully claim the Pinnacle of Noodledom. Only one company whose founder, faced with a Japanese food shortage after WWII, invented instant ramen and sparked a 3-minute global revolution. Only one whose spirit of innovation continues to provide simple, nourishing delight to billions of people. Only one that has been loved around the world for more than 60 years. There is only one Nissin Foods. NISSIN IN THE U.S. On a trip to the U.S. in 1966, Mr. Ando noticed Americans curiously eating forkfuls of noodles out of cups, instead of using bowls and chopsticks. With that simple observation, the worldwide Cup Noodles phenomenon was born. Shortly after, Nissin officially put down its roots in the U.S. In 1972, our Gardena, CA, plant started production of Top Ramen -the first instant ramen manufactured and sold in the U.S. And ever since, Nissin Foods USA has launched a continuous stream of new and innovative products for hungry, noodle-loving Americans. WHY NISSIN? Nissin Foods celebrates diversity and inclusion both in our brands and how we do business. Why? Innovation is best driven by diverse perspectives, which create unique results. Respect, steady professional growth, and quality work make our team stronger. We welcome quality folks to join Team Nissin and fulfill our mission to “make people happy by creating delicious, convenient and value-oriented Asian-inspired meal solutions.” If you celebrate innovation and love noodles, you belong here! Nissin Foods USA is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

The main responsibilities of the Bookkeeping Assistant/ Account Manager are to complete data entry for accounting documents in-house as well as to make sure PTA has acquired all necessary material from clients and to keep all client accounts current. This consist of such tasks as: ● Initial data entry on accounting documents acquired. ● Compiling missing information list for accounts with missing documents ● Tracking clients account status using our accounting tracker system. ● Sending out weekly missing info notices to accounting clients via email. ● Corresponding and following up with clients on a weekly and need to basis via phone, emails, etc to acquire all necessary accounting materials from clients. ● Digitally and physically filing accounting files in their proper places. ● Preparing and delivering acquired accounting material to accounting personnel weekly for data entry. ● Tracking when and what files are with accounting personnel and have been entered along with when they have been delivered back to us via our Accounting Tracker SnapShot google doc. ● Reacquiring accounting materials from accounting personnel along with financial reports. ● Assist the accounting department wit data entry in accounting software. ● Preparing and packaging accounting documents to be returned to accounting clients at the end of each quarter. ● Along with other general office task to maintain the workflow of the company, ie answering phones, scheduling appointments, replying to emails, greeting clients when necessary, etc. Job Requirements: ● Great organization skills. ● Familiar with digital filing systems. ● Experience working with google drive files. ● Office professionalism. ● Great customer service skills. ● Detail oriented. ● Prompt and timeliness. ● Ability to work in fast paced environments. ● Microsoft excel skills ● Windows/Mac operating systems experience. ● At least 2 years of office/administrative experience. Hours: 16 - 32 Hours Weekly General Office Hours: Mon - Thur 10am - 6pm

Downloading invoices for payment from vendor websites Scanning and uploading invoices to bookkeeping system for payment Allocating credit card invoices, including matching receipts Correspond w/ client and email credit card copies for "Approval to Pay" Allocating debit card activity - (daily / weekly / monthly) Match and assemble checks/invoices for mailing Making phone or online payments for invoices to be paid Making telephone calls to vendors, bankers, and other authorities for certain requests, follow -up and/or information. Compare and research invoice discrepancies Processing deposits - (includes recording in bookkeeping system and mailing to bank) Bank Reconciliations Copy all ACH invoices for monthly package to Partner Scan semi -monthly check run packages Scan broker statements and other miscellaneous correspondence to client file Client mailings, including tracking payments Requirements Bookkeeping software used: (NOTE: Does not need to be a heavy user, but some knowledge would be helpful) Datafaction AgilLink QuickBooks

Your Role The Senior Accounts Payable Specialist is responsible for overseeing the full-cycle accounts payable process while ensuring accuracy, timeliness, and compliance with company policies. This position plays a key role in supporting financial operations and works closely with vendors, consultants, and internal teams to ensure smooth and efficient AP functions. What You Will Do Process a high volume of accounts payable transactions accurately and efficiently Code and enter supplier invoices, including operating expenses and project-related costs, into accounting systems Manage weekly check runs, wire transfers, and rush payments as required Ensure timely and compliant vendor payments in accordance with company policies Investigate and resolve discrepancies or issues that arise during invoice processing Provide prompt, professional, and accurate responses to vendor emails and internal customer inquiries Assist with vendor onboarding and maintain vendor records Create and manage budgets in alignment with departmental goals Generate, review, and maintain accurate financial reports Review employee timesheets and labor allocations for accuracy Reconcile and manage corporate credit card transactions Conduct regular reviews of open payables and outstanding checks Support internal and external audits by preparing required documentation Prepare and review journal entries for the month-end close process Assist with cash receipt entries and general accounting tasks as needed Participate in month-end close activities and special projects as assigned Your Qualifications 5+ years of experience in accounts payable or a related accounting field Associate's degree required; Bachelor's degree or relevant coursework in Accounting, Finance, or Economics preferred Strong proficiency in Microsoft Excel (e.g., pivot tables, formulas, data analysis) Highly organized, with the ability to prioritize and manage multiple tasks under tight deadlines Demonstrated ability to identify and implement process improvements Strong communication skills, both verbal and written Self-motivated, proactive, and able to work both independently and collaboratively Proven ability to handle a high-volume workload in a fast-paced environment **The hourly salary will be estimated between $31.25 - $36.06 plus bonuses and benefits and contingent on relevant experience. To learn more about our compensation philosophy and full benefits offerings, please visit Great People, Great Rewards | Gensler Life At Gensler At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Awareness Week,” our offices reflect our people's diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

Pay Range: $28.00-$30.00 per hour We are seeking a detail-oriented Accounts Payable Specialist to join a consumer products company in West Hollywood. The ideal candidate will have strong technical skillsin accounts payable processes, including three-way matching, invoice analysis, and a solid understanding of credits and debits. This role requires advanced Excel proficiency and the ability to work in a fast-paced environment. Key Responsibilities: Process and verify invoices using three-way match (PO, receipt, invoice). Perform invoice analysis to ensure accuracy and compliance with company policies. Apply a strong understanding of credits and debits in daily transactions. Reconcile vendor statements and resolve discrepancies promptly. Maintain accurate records and support month-end close activities. Utilize Excel for reporting and analysis, including Pivot Tables and VLOOKUPs. Collaborate with internal departments and vendors to resolve issues. Qualifications: 2+ years of accounts payable experience (preferably in a high-volume environment). Strong knowledge of AP processes and accounting principles. Advanced proficiency in Microsoft Excel (Pivot Tables, VLOOKUPs required). Experience with ERP systems (SAP, Oracle, or similar preferred). Excellent attention to detail, organizational, and communication skills. Pay Details: $28.00 to $30.00 per hour Search managed by: Ryan Sydow Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

ACCOUNTANT / FULL CHARGE BOOKKEEPER Our client is a full service public accounting firm that is consistently ranked highly as one if the best places to work in California As part of their growth strategic plans, we are looking to fill an exceptional opportunity for a accountant / bookkeeper with at least 5 years of experience. Essential Functions: Financial statement analysis and assistance in client accounting Human resources (benefits management) Word processing (above average grammar/spelling skills a must) Desired Skills and Experience We prefer that you have: CPA Firm experience with a minimum of 5 years of administrative and full-charge bookkeeping experience Experience in various accounting software Proficient in QuickBooks Experience in governmental filings High energy We offer: Competitive salary Medical and Dental plans 401(k) and Profit Sharing Great environment and co-workers Fast Track Growth Opportunities Excellent technical and practice development programs This position is full-time with hours of 8:30-5:30. Overtime will be required during our busy season. Other Information: Equal opportunity employer To apply, send resume in word format with current salary for review and immediate interview.

Your Role The Senior Accounts Payable Specialist is responsible for overseeing the full-cycle accounts payable process while ensuring accuracy, timeliness, and compliance with company policies. This position plays a key role in supporting financial operations and works closely with vendors, consultants, and internal teams to ensure smooth and efficient AP functions. What You Will Do * Process a high volume of accounts payable transactions accurately and efficiently * Code and enter supplier invoices, including operating expenses and project-related costs, into accounting systems * Manage weekly check runs, wire transfers, and rush payments as required * Ensure timely and compliant vendor payments in accordance with company policies * Investigate and resolve discrepancies or issues that arise during invoice processing * Provide prompt, professional, and accurate responses to vendor emails and internal customer inquiries * Assist with vendor onboarding and maintain vendor records * Create and manage budgets in alignment with departmental goals * Generate, review, and maintain accurate financial reports * Review employee timesheets and labor allocations for accuracy * Reconcile and manage corporate credit card transactions * Conduct regular reviews of open payables and outstanding checks * Support internal and external audits by preparing required documentation * Prepare and review journal entries for the month-end close process * Assist with cash receipt entries and general accounting tasks as needed * Participate in month-end close activities and special projects as assigned Your Qualifications * 5+ years of experience in accounts payable or a related accounting field * Associate's degree required; Bachelor's degree or relevant coursework in Accounting, Finance, or Economics preferred * Strong proficiency in Microsoft Excel (e.g., pivot tables, formulas, data analysis) * Highly organized, with the ability to prioritize and manage multiple tasks under tight deadlines * Demonstrated ability to identify and implement process improvements * Strong communication skills, both verbal and written * Self-motivated, proactive, and able to work both independently and collaboratively * Proven ability to handle a high-volume workload in a fast-paced environment The hourly salary will be estimated between $31.25 - $36.06 plus bonuses and benefits and contingent on relevant experience. To learn more about our compensation philosophy and full benefits offerings, please visit Great People, Great Rewards | Gensler Life At Gensler At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Awareness Week," our offices reflect our people's diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

Pay Range: $28.00-$30.00 per hour We are seeking a detail-oriented Accounts Payable Specialist to join a consumer products company in West Hollywood. The ideal candidate will have strong technical skillsin accounts payable processes, including three-way matching, invoice analysis, and a solid understanding of credits and debits. This role requires advanced Excel proficiency and the ability to work in a fast-paced environment. Key Responsibilities: Process and verify invoices using three-way match (PO, receipt, invoice). Perform invoice analysis to ensure accuracy and compliance with company policies. Apply a strong understanding of credits and debits in daily transactions. Reconcile vendor statements and resolve discrepancies promptly. Maintain accurate records and support month-end close activities. Utilize Excel for reporting and analysis, including Pivot Tables and VLOOKUPs. Collaborate with internal departments and vendors to resolve issues. Qualifications: 2+ years of accounts payable experience (preferably in a high-volume environment). Strong knowledge of AP processes and accounting principles. Advanced proficiency in Microsoft Excel (Pivot Tables, VLOOKUPs required). Experience with ERP systems (SAP, Oracle, or similar preferred). Excellent attention to detail, organizational, and communication skills. Pay Details: $28.00 to $30.00 per hour Search managed by: Ryan Sydow Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.