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Become A Bookkeeping Clerk

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Working As A Bookkeeping Clerk

  • Getting Information
  • Interacting With Computers
  • Processing Information
  • Documenting/Recording Information
  • Organizing, Planning, and Prioritizing Work
  • Mostly Sitting

  • Repetitive

  • $39,000

    Average Salary

What Does A Bookkeeping Clerk Do

Bookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.

Duties

Bookkeeping, accounting, and auditing clerks typically do the following:

  • Use bookkeeping software, online spreadsheets, and databases
  • Enter (post) financial transactions into the appropriate computer software
  • Receive and record cash, checks, and vouchers
  • Put costs (debits) and income (credits) into the software, assigning each to an appropriate account
  • Produce reports, such as balance sheets (costs compared with income), income statements, and totals by account
  • Check for accuracy in figures, postings, and reports
  • Reconcile or note and report any differences they find in the records

The records that bookkeeping, accounting, and auditing clerks work with include expenditures (money spent), receipts (money that comes in), accounts payable (bills to be paid), accounts receivable (invoices, or what other people owe the organization), and profit and loss (a report that shows the organization’s financial health).

Workers in this occupation have a wide range of tasks. Some are full-charge bookkeeping clerks who maintain an entire organization’s books. Others are accounting clerks who handle specific tasks.

These clerks use basic mathematics (adding, subtracting) throughout the day.

Bookkeeping, accounting, and auditing clerks use specialized computer accounting software, spreadsheets, and databases to enter information from receipts or bills. They must be comfortable using computers to record and calculate data.

The widespread use of computers also has enabled bookkeeping, accounting, and auditing clerks to take on additional responsibilities, such as payroll, billing, purchasing (buying), and keeping track of overdue bills. Many of these functions require clerks to communicate with clients.

Bookkeeping clerks, also known as bookkeepers, often are responsible for some or all of an organization’s accounts, known as the general ledger. They record all transactions and post debits (costs) and credits (income).

They also produce financial statements and other reports for supervisors and managers. Bookkeepers prepare bank deposits by compiling data from cashiers, verifying receipts, and sending cash, checks, or other forms of payment to the bank.

In addition, they may handle payroll, make purchases, prepare invoices, and keep track of overdue accounts.

Accounting clerks typically work for larger companies and have more specialized tasks. Their titles, such as accounts payable clerk or accounts receivable clerk, often reflect the type of accounting they do.

The responsibilities of accounting clerks frequently vary by level of experience. Entry-level accounting clerks may post details of transactions (including date, type, and amount), add up accounts, and determine interest charges. They also may monitor loans and accounts to ensure that payments are up to date.

More advanced accounting clerks may add and balance billing vouchers, ensure that account data are complete and accurate, and code documents according to an organization’s procedures.

Auditing clerks check figures, postings, and documents to ensure that they are mathematically accurate and properly coded. They also correct or note errors for accountants or other workers to fix.

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How To Become A Bookkeeping Clerk

Most bookkeeping, accounting, and auditing clerks need some postsecondary education and also learn some of their skills on the job. They must have basic math and computer skills, including knowledge of spreadsheets and bookkeeping software.

Education

Employers generally require bookkeeping, accounting, and auditing clerks to have some postsecondary education, particularly coursework in accounting. However, some candidates can be hired with just a high school diploma.

Training

Bookkeeping, accounting, and auditing clerks usually get on-the-job training. Under the guidance of a supervisor or another experienced employee, new clerks learn how to do their tasks, including double-entry bookkeeping. In double-entry bookkeeping, each transaction is entered twice, once as a debit (cost) and once as a credit (income), to ensure that all accounts are balanced.

Some formal classroom training also may be necessary, such as training in specialized computer software. This on-the-job training typically takes around 6 months.

Licenses, Certifications, and Registrations

Some bookkeeping, accounting, and auditing clerks become certified. For those who do not have postsecondary education, certification is a particularly useful way to gain expertise in the field. The Certified Bookkeeper (CB) designation, awarded by the American Institute of Professional Bookkeepers, shows that those who have earned it have the skills and knowledge needed to carry out all bookkeeping tasks, including overseeing payroll and balancing accounts, according to accepted accounting procedures.

For certification, candidates must have at least 2 years of full-time bookkeeping experience or equivalent part-time work, pass a four-part exam, and adhere to a code of ethics.

The National Association of Certified Public Bookkeepers also offers certification. The Uniform Bookkeeper Certification Examination is an online test with 50 multiple-choice questions. Test takers must answer 75 percent of the questions correctly to pass the exam.

Advancement

With appropriate experience and education, some bookkeeping, accounting, and auditing clerks may become accountants or auditors.

Important Qualities

Computer skills. Bookkeeping, accounting, and auditing clerks need to be comfortable using computer spreadsheets and bookkeeping software.

Detail oriented. These clerks are responsible for producing accurate financial records. They must pay attention to detail in order to avoid making errors and recognize errors that others have made.

Integrity. Bookkeeping, accounting, and auditing clerks have control of an organization’s financial documentation, which they must use properly and keep confidential. It is vital that they keep records transparent and guard against misappropriating an organization’s funds.

Math skills. Bookkeeping, accounting, and auditing clerks deal with numbers daily and should be comfortable with basic arithmetic.

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Bookkeeping Clerk Career Paths

Bookkeeping Clerk
Accountant Senior Accountant Controller
Corporate Controller
12 Yearsyrs
Accountant Office Manager
Business Office Manager
7 Yearsyrs
Accountant Finance Analyst Senior Finance Analyst
Manager Finance Planning And Analysis
8 Yearsyrs
Certified Nursing Assistant Team Leader Office Manager
Office Manager Of Human Resources
6 Yearsyrs
Certified Nursing Assistant Lead Teacher Office Manager
Accountant And Office Manager
6 Yearsyrs
Certified Nursing Assistant Consultant Controller
Accounting Director
11 Yearsyrs
Legal Assistant Consultant Controller
Finance Controller
9 Yearsyrs
Legal Assistant Consultant Accounting Manager
Plant Controller
10 Yearsyrs
Legal Assistant Analyst Senior Accountant
Accounts Payable Manager
7 Yearsyrs
Billing Specialist Accounts Receivable Specialist Accounts Receivable Supervisor
Accounts Receivable Manager
6 Yearsyrs
Billing Specialist Accounts Receivable Specialist Senior Accountant
Senior Accounting Manager
10 Yearsyrs
Billing Specialist Finance Analyst Accounting Manager
Manager, Accounting Operations
7 Yearsyrs
Payroll Administrator Accounting Manager
Comptroller
6 Yearsyrs
Payroll Administrator Administrator Customer Service Manager
Collections Manager
5 Yearsyrs
Payroll Administrator Finance Analyst Assistant Controller
Assistant Director Of Finance
7 Yearsyrs
Staff Accountant Credit Analyst Credit Manager
Credit And Collection Manager
7 Yearsyrs
Staff Accountant Charge Bookkeeper Accountant And Office Manager
Account Human Resources Manager
6 Yearsyrs
Staff Accountant Executive Assistant Office Manager/Administrative Assistant
Office And Operations Manager
6 Yearsyrs
Operations Specialist Accounts Receivable Specialist Project Accountant
Management Accounts Manager
5 Yearsyrs
Tax Preparer Charge Bookkeeper Accounts Payable Manager
Account Operations Manager
6 Yearsyrs
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Do you work as a Bookkeeping Clerk?

Help others decide if this is a good career for them

Do you work as a Bookkeeping Clerk?

Average Yearly Salary
$39,000
View Detailed Salary Report
$31,000
Min 10%
$39,000
Median 50%
$39,000
Median 50%
$39,000
Median 50%
$39,000
Median 50%
$39,000
Median 50%
$39,000
Median 50%
$39,000
Median 50%
$50,000
Max 90%
Best Paying Company
Randstad USA
Highest Paying City
New York, NY
Highest Paying State
Connecticut
Avg Experience Level
3.9 years
How much does a Bookkeeping Clerk make at top companies?
The national average salary for a Bookkeeping Clerk in the United States is $40,023 per year or $19 per hour. Those in the bottom 10 percent make under $31,000 a year, and the top 10 percent make over $50,000.

Real Bookkeeping Clerk Salaries

Job Title Company Location Start Date Salary
Bookkeeping Clerk BNP Management LLC Northvale, NJ Jul 26, 2016 $51,979
Bookkeeping Clerk Bong Hwa USA, Inc. Garfield, NJ Aug 03, 2016 $51,979
Bookkeeping Clerk Ugly & Beauty, Inc. Northvale, NJ Sep 10, 2015 $51,272
Bookkeeping Clerk MK International, Inc. Norwood, NJ Apr 12, 2015 $51,272
Bookkeeping Clerk Semi USA, Inc. Diamond Bar, CA Oct 22, 2015 $50,814
Bookkeeping Clerk Dynamics World, Inc. Floral Park, NY Apr 03, 2016 $50,710
Bookkeeping Clerk U.S. Jumbo Trading Corp. Palisades Park, NJ Aug 12, 2015 $50,523
Bookkeeping Clerk Wonderful Shoes Inc. NY Jan 28, 2016 $46,488
Bookkeeping Clerk K&K Hardwood Floor, Inc. Chantilly, VA Sep 17, 2015 $45,157
Bookkeeping Clerk Vincent Sat Prep, Inc. D/B/A Vincent Sat Prep Annandale, VA May 12, 2015 $43,846
Bookkeeping Clerk A Trading Group LLC Doraville, GA Oct 27, 2015 $43,680
Bookkeeping Clerk Germantown YK Group, LLC D/B/A Super Q Mart Germantown, MD Jul 22, 2011 $43,222
Bookkeeping Clerk de Novo Imports, Inc. New York, NY Jul 15, 2015 $43,139
Bookkeeping Clerk K&K Hardwood Floor, Inc. Chantilly, VA Mar 28, 2012 $42,661
Bookkeeping Clerk Sejong Biotech, Inc. Annandale, VA Aug 31, 2010 $40,872
Bookkeeping Clerk Signal Financial Federal Credit Union Kensington, MD May 11, 2009 $40,363
Bookkeeping Clerk Mega Air Co., Inc. Gardena, CA Jun 11, 2015 $39,811
Bookkeeping Clerk Su Young Kong, Inc. D/B/A Lotte Boutique Fairfax, VA Oct 22, 2010 $39,528
Bookkeeping Clerk Global Food, LLC. Manassas, VA Jan 14, 2010 $39,395
Bookkeeping Clerk Dtrovison, LLC Hackensack, NJ Jul 28, 2008 $37,629
Bookkeeping Clerk Five Star RP Sea Cargo Inc. Bergenfield, NJ Sep 04, 2009 $37,629
Bookkeeping Clerk Potomac Idea Bank, Inc. Jessup, MD Sep 01, 2010 $37,170
Bookkeeping Clerk Kokos International Trach, Inc. Broomall, PA Oct 27, 2010 $36,754
Bookkeeping Clerk Cenmed Enterprises, Inc. East Brunswick, NJ Jul 09, 2010 $36,272 -
$36,523
Bookkeeping Clerk Sun Camera Repair Service Inc. Palisades Park, NJ Dec 09, 2014 $35,755
Bookkeeping Clerk AA Kim's Fine Jewelry Inc. New York, NY May 07, 2016 $35,194
Bookkeeping Clerk Zesbaugh, Inc. Lynnwood, WA Jul 01, 2014 $31,305
Bookkeeping Clerks Samick Music Corporation Gallatin, TN Feb 02, 2010 $30,888

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Top Skills for A Bookkeeping Clerk

  1. Financial Statements
  2. Bank Deposits
  3. Weekly Payroll
You can check out examples of real life uses of top skills on resumes here:
  • Entered daily financial data and balanced ledgers for preparation of financial statements.
  • Processed accounts receivable; documented and recorded bank deposits.
  • Scheduled workers, waited on customers, completed weekly payroll and tax forms, and balanced daily sales.
  • Prepared invoices for accounts payable and receivables Responsibilities include data entry, payroll, and delivering excellent customer service
  • Prepared vendor invoices and processed incoming payments using a bookkeeping posting machine.

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Top 10 Best States for Bookkeeping Clerks

  1. Connecticut
  2. New Jersey
  3. Rhode Island
  4. Minnesota
  5. Massachusetts
  6. Washington
  7. California
  8. District of Columbia
  9. Alaska
  10. Delaware
  • (229 jobs)
  • (620 jobs)
  • (62 jobs)
  • (408 jobs)
  • (420 jobs)
  • (393 jobs)
  • (2,282 jobs)
  • (62 jobs)
  • (11 jobs)
  • (30 jobs)

Bookkeeping Clerk Demographics

Gender

Female

75.6%

Male

13.5%

Unknown

10.8%
Ethnicity

White

61.1%

Hispanic or Latino

17.5%

Black or African American

11.4%

Asian

6.4%

Unknown

3.6%
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Foreign Languages Spoken

Spanish

54.8%

Italian

9.5%

Mandarin

7.1%

Vietnamese

4.8%

Chinese

4.8%

Cantonese

4.8%

Russian

4.8%

Portuguese

2.4%

Hebrew

2.4%

French

2.4%

Ukrainian

2.4%
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Bookkeeping Clerk Education

Schools

University of Phoenix

24.3%

Ashford University

6.8%

Miami Dade College

6.8%

Prairie View A & M University

4.9%

Santa Rosa Junior College

4.9%

South University

4.9%

Elizabethtown College

3.9%

Hinds Community College

3.9%

Temple University

3.9%

Bergen Community College

3.9%

University of Missouri - Columbia

3.9%

Liberty University

3.9%

Strayer University

3.9%

University of South Florida

2.9%

New Mexico State University

2.9%

Lansing Community College

2.9%

Kansas State University

2.9%

University of Maryland - University College

2.9%

Santa Fe Community College

2.9%

Chicago State University

2.9%
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Majors

Business

29.8%

Accounting

28.6%

Health Care Administration

4.9%

Finance

3.7%

General Studies

3.2%

Criminal Justice

3.0%

Psychology

3.0%

Nursing

2.4%

Medical Assisting Services

2.3%

Management

2.2%

Computer Science

2.0%

Education

2.0%

Communication

1.9%

Liberal Arts

1.9%

General Education, Specific Areas

1.7%

Computer Information Systems

1.7%

Legal Support Services

1.6%

Secretarial And Administrative Science

1.4%

Mathematics

1.4%

Social Work

1.3%
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Degrees

Other

34.6%

Bachelors

30.4%

Associate

20.1%

Certificate

6.4%

Masters

5.2%

Diploma

2.2%

License

0.8%

Doctorate

0.2%
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