Administrative Assistant jobs at Boston College - 162 jobs

Job Description Institution: Hampshire College Department: Academic Affairs Job Title: Administrative Assistant Position Type: Full Time Schedule: 35 Hours a week Pay Range/ Status: $28.00 - 30.00 / Non-Exempt Location: Hampshire College Campus in Amherst, MA Reports to: Associate VP of Academic Affairs Anticipated Start Date: January 2026 Hampshire College, an independent, innovative liberal arts institution and member of the Five College consortium, is located on a beautiful rural campus in Amherst, Massachusetts. We provide residential undergraduate education to approximately 800 students. Each department at Hampshire College contributes to the collaborative culture of the organization and plays an important role in the success of the College. The dean of faculty office provides support to all faculty, students and academic affairs staff. As part of the dean of faculty team, you will be instrumental in the department achieving its mission and goals! DESCRIPTION OF RESPONSIBILITIES: Reporting to the Associate Vice President (AVP) of Academic Affairs, the Administrative Assistant provides comprehensive administrative and clerical support to the Dean of Faculty Office and the academic affairs team. Working with the academic deans, the administrative assistant is responsible for providing administrative support for the daily activities of the academic units, faculty reappointment and promotion process, faculty/staff hiring and building management. The administrative assistant liaises with other College administrative offices as well as with other offices in the Five Colleges. Additionally, this position manages the centralized student grant process and maintains the relevant college web pages. This position assists in coordinating daily operations, maintaining records, supporting faculty processes, and facilitating communication across departments. The Administrative Assistant works closely with the AVP, the Executive Assistant to the VPAA/DOF Office Manager, and Academic Deans to ensure efficient workflow and the smooth functioning of academic affairs. The ideal candidate is detail-oriented, highly organized, proactive, and committed to supporting an environment that values diversity, equity, inclusion, and anti-racism. KEY RESPONSIBILITIES: REQUIRED SKILLS Strong computer skills, including proficiency in Word, Excel, Google Workspace, and the ability to learn new systems quickly. Excellent interpersonal, organizational, written, and verbal communication skills. Ability to work effectively with diverse populations and contribute to an inclusive environment. Strong attention to detail and ability to manage multiple tasks in a fast-paced, complex setting. Ability to prioritize work, take initiative, and exercise sound judgment. Ability to maintain confidentiality and handle sensitive information appropriately. Strong problem-solving skills and the ability to remain composed in challenging situations. Project management and long-term planning. REQUIRED CERTIFICATION, EDUCATION, AND EXPERIENCE: Bachelor's degree required or equivalent job experience. Minimum three years of job-related experience. Alternatives to formal education and paid work experience may be considered as equivalent qualifications, including military service, activism, volunteering, and other non-traditional pathways. PREFERRED QUALIFICATIONS: Experience working in higher education or an academic administrative environment. Experience with budgets or data tracking. Experience maintaining websites. BENEFITS: Hampshire College offers a competitive benefits program including medical, dental, vision, life insurance, retirement contributions, and flexible leave plans. For information about Hampshire's culture and community, visit ****************** WHO SHOULD APPLY: Hampshire College is an equal opportunity employer deeply committed to a community of equity, diversity, and inclusion. We encourage applications from women, underrepresented minorities, persons with disabilities, sexual and gender minority groups, veterans, and others who will contribute to the diversification and enrichment of our campus. We especially welcome applicants whose leadership philosophy is grounded in justice, empathy, and collaboration. PLEASE SUBMIT: A 1-2 page cover letter Resume/CV. Names and contact information for three professional references. Review of applications will begin on immediately and will continue until the position is filled.

The part-time (.75 FTE) Scheduling and Events Administrator within the Dean's Office for the College of Liberal Arts (CLA) and McCormack Graduate School (MGS) will provide professional support to Assistant Dean for Scheduling & Special Events. The Scheduling & Events Administrator will have the responsibility of assisting with department scheduling, and university and college events. Examples of Duties: * Assist with course scheduling for the College of Liberal Arts and McCormack Graduate School, including monitoring enrollments, timeslot utilization, and monitoring WISER for the accuracy of published schedules; includes Fall, Spring, Winter and Summer semesters. * Assist departments during a scheduler vacancies, including entering courses in WISER and course evaluations and other admin duties as needed. * Assist with enrollment tracking, coordinate schedules submitted by departments and monitor them for compliance with section targets and University policies on timeslot utilization, for all semesters. * Assist with collaborating with the Registrar's Office with room assignment process; monitor WISER for the accuracy of published schedules for all semesters. * Assist with enrollment data and reports. * Assist with preparing data and reports on classroom utilization for post-audit purposes and to inform efforts to increase efficiencies for all semesters. * Assist with collecting, tracking, analyzing, interpreting, and reporting College data pertaining to enrollment, retention, graduation, research, and faculty teaching load for all semesters. * Assist with providing data and reports of departmental enrollment targets for post-audit of achievement of the College's enrollment goals and for internal and external purposes for all semesters. * Maintain confidentiality of student information and records. * Assist with tracking student records retention and graduation trends. * Work collaboratively with CLA Advising, CLA First! and department Administrative Assistants on confidential student information. * Assist with department ad hoc scheduling requests. * Provide support to CLA Dean's Office, McCormack Graduate School, Departments, Programs, Centers, Institutes, and university-wide projects, as well as provide administrative support for university-wide initiatives undertaken by the unit; and other projects as needed. * Provide administrative support to the Assistant Dean of Scheduling and Special Projects, including the scheduling of conferences, meetings, and workshops, including booking room and other accommodations, meals, and other logistics for CLA Dean's Office and McCormack Graduate School. * Assist with events, notably the annual Spring Convocation, Commencement, Open House, Welcome Day, Dean's Office events, University Events, Tabling for Major Exploration, University Advancement events, Faculty receptions and other unidentified events; preparation of materials, coordination with Registrar and Commencement Committee as well as Enrollment Management, and assist with the events themselves (some evening and weekend hours will be required) for the CLA Dean's Office and McCormack Graduate School. * Assist with events in the McCormack Graduate School Programs, Centers, and other units under MGS. The programs that the MGS supports but not limited to, the Wood Lecture, the McCormack Racial and Equity Taskforce, the Africa Scholars Forum, the McCormack Scholars Club, the Moakley Chair and other Centers with no admin staff. * Assist in the organization of events internal and external, including logistics and advertising the events, coordinating travel arrangements and travel reimbursements for guests; coordinate and run A/V technology; handle catering needs to include planning, purchasing, and displaying refreshments; create and disseminate promotional materials; process speaker honoraria for the CLA Dean's Office and McCormack Graduate School. * Serve as BankCard cardholder which includes reconciling the BankCard, uploading receipts and statements to BuyWays. Keep track of all purchases; receive and maintain original itemized receipts for items purchased, reconcile statements in compliance with university regulations, policies and procedures including completing funding reallocation for the CLA Dean's Office and McCormack Graduate School. * Assist with purchasing supplies for the Office and the events run by the CLA Dean's Office and the McCormack Graduate School. * Complete necessary forms for payment for events and other expenses and prepare and process purchase order related to event expenditures. * Attend monthly departmental support staff meetings and provide university and/or college updates on policies and procedures, business process improvements, on-campus training opportunities and briefings/updates about campus activities. * Assist other Assistant Deans with administrative tasks, as needed. * Serve as BankCard backup for the college as needed. * Serve as back up Department/Center Event Coordinator when Department Administrative positions are vacant. * Perform other duties as assigned. Qualifications: Bachelor's Degree required, and a minimum of three-five (3-5) years of higher education administration preferred. Knowledge of university policies and procedures preferred. Experience with PeopleSoft, WISER, HR Direct and a high level of proficiency using Microsoft Office Suite and Excel is preferred. * Proficiency with Microsoft Office Suite, Excel, and other standard administrative software; * Ability to analyze data and effectively use data visualization to support decisions and clarify conclusions; * Ability to develop and bring to completion multiple assignments concurrently (multitasking); * Ability to work independently and to respond flexibly to changing events within a high paced environment; * Ability to effectively manage complex situations; * Ability to handle and upload the confidentiality of the division; * Ability to effectively and efficiently work in a team with a wide range of constituencies across departmental lines to accomplish the identified goals of the unit; * Strong oral and written communication skills; * Strong organizational, analytical and problem-solving skills; * Strong interpersonal skills, including the capacity to work cooperatively with a wide range of individuals; * Strong commitment to customer service. Application Instructions: Please apply online with your resume, cover letter and list of three professional references. Review of candidates will begin following the application closing date. Only Internal candidates in the Professional Staff Bargaining Unit will be considered during the first 10 business days of the posting. All other candidates will be considered after that period. Salary Ranges for the appropriate Pay Grade can be found at the following link: Grade: 28 Salary Ranges This is an exempt union position. All official salary offers must be approved by Human Resources. UMass Boston is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact ********** or ************. Applications close: 21 Jan 2026 Eastern Standard Time

Administrative Assistant I DEPARTMENT: Office of Research and Innovation SALARY: Grade 15 GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES: Provide principal and primary secretarial and clerical assistance to the Assistant Vice Chancellor (AVC) for Research and back-up support to the Chief Research Officer. Receive and screen visitors and telephone calls; compose and/or prepare correspondence, maintain files and records including those of a confidential nature, and perform related work as required. Provide direct support to Principal Investigators in proposal preparation, and post-award administration. Assists the ORA grant accountants and grant managers in the analysis, development and distribution of reports. Provide administrative assistance to the Office of Institutional Ethics and Compliance (IEC) and the Office Technology Commercialization and Ventures (OCTV). SUPERVISION RECEIVED: Assistant Vice Chancellor for Research and Innovation, and may take functional direction from the Chief Research Officer. DIRECT REPORTING STAFF: 1-5 students/clerical personnel as necessary DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES: * Performs various clerical and administrative duties for the Office of Research Administration (ORA), including screening and directing all incoming calls, taking messages, placing outbound telephone calls, accepting and processing internal and external mail and packages (inbound and outbound), typing correspondence and related administrative paperwork and reports, making travel arrangements for professional staff, creating and maintaining files, gathering information and preparing reports, providing back- up support, and responding to requests for information pertaining to UMass Dartmouth and ORA policies and procedures. * Maintains the ORA annual budget - track expenses to budget, contact appropriate individuals to avoid budget errors, run and download month-end statements and detail reports, review detail to ensure expenses are coded correctly, initiate any corrections, maintain all expenditure files make office purchases, reconcile and allocate monthly Bank Card statements, including maintaining back-up files. * Provide administrative support to ORA, IEC and OCTV as needed, including invoicing and purchasing. * Provides direct research development and administration support to Principal Investigators in pre-award and post-award tasks including development of budgets and justifications, preparation of non-technical components of applications, and obtaining departmental, College and University approvals; budget monitoring, assistance with purchasing, hiring, travel and facilities requests. * Serves as a liaison to other UMass campuses and federal and state funding agencies in scheduling and coordinating meetings and events. * Assist ORA grant accountants with reporting and/or analysis. * Assist the AVC and CRO with development of PowerPoint and other professional presentations. * Maintain the ORA shared office calendar, and the AVC's calendar, including arranging meetings and taking minutes of meetings as requested * Assist with travel arrangements and prepare travel requests and reimbursements for ORA, IEC, and OCTV staff. * Performs administrative duties pertaining to grants, contracts and sponsored activities including, but not limited to, data entry into PeopleSoft and/or other databases or spreadsheets to create proposals and update projects, creation and maintenance of proposal and award files, printing e-copies of proposals for files and distribution to Principal Investigators, sponsors, etc. * Distribution of monthly close out reports to Principal Investigators. * Generating and analyzing financial reports for grant managers, AVC and the Vice Chancellor for Research and Innovation. * Monitors all office equipment - daily checks for paper, shredder bin, toner, etc. Order supplies as necessary. * Administers employment search activity and new hires such as advertisements, scheduling meetings, processing paperwork, etc. * Processes all incoming and outgoing mail - keeping logs, getting mail to correct recipients. * Supervises any student help - reviewing their work and ensuring they have sufficient work. * Maintains ORA filing systems. * Coordinates and maintains ORA, IEC, OCTV, and UMass Dartmouth research websites. * Performs other job-related duties and responsibilities as assigned. QUALIFICATIONS REQUIRED AT HIRE: * Knowledge of the principles and practices of office management. * Knowledge of the methods of general report writing. * Knowledge of the methods used in the preparation of charts, graphs and tables. * Knowledge of the types and uses of general office equipment. * Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities. * Ability to analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations. * Ability to follow written and oral instructions. * Ability to gather information through questioning individuals and by examining records and documents. * Ability to write concisely to express thoughts clearly and to develop ideas in logical sequence. * Ability to assemble items of information in accordance with established procedures. * Ability to determine proper format and procedure for assembling items of information. * Ability to prepare general reports. * Ability to maintain accurate records. * Ability to prepare and use charts, graphs and tables. * Ability to communicate effectively in oral expression. * Ability to give written and oral instructions in a precise, understandable manner. * Ability to deal tactfully with others. * Ability to establish rapport and maintain harmonious working relationships with persons from varied ethnic, cultural and/or economic backgrounds. * Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities. of subordinates and available resources; controlling work through periodic reviews and/or evaluations; determining subordinates'. training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action. * Ability to exercise sound judgment. * Ability to exercise discretion in handling confidential information. QUALIFICATIONS ACQUIRED ON JOB: * Knowledge of the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities. * Knowledge of types and uses of agency forms. * Knowledge of the proper telephone procedures for making and receiving agency calls. * Knowledge of the laws, rules and regulations governing the state personnel system. * Knowledge of state budgetary procedures relating to positions, salaries and personnel services. * Knowledge of the laws, rules, policies and procedures governing Federal Grant Administration.• Knowledge of state procedures governing the purchasing and requisitioning of supplies and equipment. * Knowledge of state accounting and budgetary procedures including terminology. * Knowledge of the princ Iples, practices and techniques of supervision. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least: (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, OR (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience. * II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience. * * Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. NO. OF POSITIONS: 1 INTERNAL/EXTERNAL POSTING: Yes STATE FUNDED: No SALARY: $55,103.10 - $77,442.04 HOURS: M-F 9am-5pm GRADE: 15 UNION: AFSCME UMass Dartmouth offers exciting benefits such as: * 75% Employer-Paid Health Insurance * Flexible Spending Accounts * Life Insurance * Long Term Disability * State Pension Retirement Plan * Optional Retirement Savings Plans * Tuition Credit (Employee, Spouse, & Dependents) * Twelve (12) paid holidays * Paid personal, vacation, and sick time * And More! Benefits for AFSCME Union- AFSCME Applicants must be authorized for employment in the U.S. on a full-time basis. Employment-based visa sponsorship is not available. To apply please submit a letter of interest, a current resume and the contact information for three professional references. The deadline for internal applicants is November 1, 2025. The review of internal and external applications will be ongoing until the position is filled. Advertised: 22 Oct 2025 Eastern Daylight Time

The Administrative Assistant for the Nursing Education Unit provides comprehensive administrative and operational support to the Chief Nurse Administrator, Track Coordinators, and nursing faculty across all nursing programs. This role is essential to ensuring the unit's compliance with the Massachusetts Board of Registration in Nursing (MABORN), American Association of Colleges of Nursing (AACN), Accreditation Commission for Education in Nursing (ACEN), Commission on Collegiate Nursing Education (CCNE), and other applicable professional and accreditation standards. The Administrative Assistant supports the mission, goals, and expected outcomes of the Nursing Education Unit and Bay Path University by delivering high-quality, student-centered service in alignment with University policies, practices, and timelines. This position serves as a key point of contact for students, faculty, staff, and external partners and contributes to a welcoming and professional environment. ESSENTIAL JOB FUNCTIONS: Serve as the first point of contact for the Nursing Education Unit, providing front-line customer service to students, prospective students, faculty, staff, and visitors; respond to inquiries and provide tours as requested. Assist with nursing program admissions processes as outlined by the Chief Nurse Administrator, including responding to applicant inquiries and processing required documentation. Provide administrative support related to purchasing, accounts payable, department personnel, facilities, technology, and specialized program needs, as directed. Prepare, type, edit, and format correspondence, reports, promotional materials, newsletters, manuals, forms, and other department materials; incorporate appropriate design and graphic elements as needed. Create and maintain basic web content and assist with updates in collaboration with the University webmaster, ensuring accuracy and alignment with University standards. Order textbooks, instructional resources, and supplies for faculty and Track Coordinators as approved by the Chief Nurse Administrator; stock and maintain the nursing laboratory. Coordinate mailings and distribute materials for the Nursing Education Unit. Plan and schedule meetings, events, and appointments for the unit; maintain and update departmental calendars daily. Perform filing and maintain organized electronic and physical records in accordance with University guidelines. Use word processing and spreadsheet tools to support reports and presentations, including basic data compilation and statistical calculations as directed. Assist faculty in securing course materials and resources from vendors (e.g., textbooks and instructional supplies). Research, gather, compile, and maintain information and data to support departmental needs, web content, and library resources, as approved by the Chief Nurse Administrator. Support the upkeep of offices and the nursing laboratory, including light environmental or housekeeping assistance as needed to maintain a professional learning environment. Perform duties that support nursing programs and departmental operations in alignment with University policies and procedures. Attend trainings as required. Perform any other duties or tasks as assigned by the University. OTHER RESPONSIBILITIES: If you operate a University owned, leased or personal vehicle at any time while performing your duties you must follow all policies and procedures outlined in the Operations Manual. Additionally, you must report any driving offense, on or off company time, which causes a loss, suspension, or any other change in your license status. You must report this change within one business day of the offense. You can report this change to the Human Resource Department or your direct supervisor. Failure to do so can lead to disciplinary action, up to and including terminations. This list of essential job functions and other responsibilities is representative of those duties and responsibilities that are required of this position. However, the list is not to be considered as all-inclusive. A supervisor or director may assign other duties and/or other duties at alternate locations to meet mission requirements of the University and cooperation of all personnel is expected to carry out the mission. SUPERVISORY RESPONSIBILITIES: None HYBRID/REMOTE EMPLOYEES: As with all positions that involve working hybrid/remotely, the University has certain requirements of the employee. It is expected that you will be operating from your primary residence. The University is not responsible for supplying or reimbursing you for the purchase or maintenance of any equipment or supplies needed to complete your work. You will be responsible for all ongoing operating costs including but not limited to telephone service fees, Internet fees, utility costs, homeowner's or renter's insurance and furniture or equipment purchase or rental fees. You will be responsible for maintaining and repairing employee owned telecommuting equipment at personal expense and on personal time. The University will supply any necessary software licenses related to this position. Your technology equipment must support Google Applications and allow you to access email and other documents related to your duties and responsibilities as assigned by Bay Path University without interruption. As an employee working remotely, you are responsible for setting aside a space in your home for work and ensuring that it is ergonomically sound, clean, safe, and free of obstructions and hazardous materials. You must ensure that your home complies with all building codes, and health and safety requirements, and that it is free of hazardous materials. The University reserves the right to change your remote status upon a minimum of a 30-day written notice. OTHER RESPONSIBILITIES HYBRID/ REMOTE EMPLOYEES: The employee is responsible for maintaining and repairing employee owned telecommuting equipment at personal expense and on personal time. The employee is responsible for utility costs associated with the use of the computer or occupation of the home. Employees who work remotely/telecommuting are responsible for setting aside a space in their home for work and ensuring that it is ergonomically sound, clean, safe, and free of obstructions and hazardous materials. They must ensure that their homes comply with all building codes, and health and safety requirements, and that they are free of hazardous materials. The University may verify that the home office meets these requirements. The employee is required to notify the Human Resources Office of a change of residence in advance of the change. If an employee who is working remotely/telecommuter incurs a work-related injury while telecommuting, worker's compensation law and rules apply. Employees must notify their supervisors and Human Resources immediately and complete all required documents regarding the injury. Qualifications A Bachelor's degree is required Minimum of 3-4 years of experience in an office or administrative support role, preferably in higher education, healthcare, or a nursing/academic unit. Demonstrated experience with general office procedures, practices, and standard office equipment. Excellent written and verbal communication skills. Strong organizational skills; detail-oriented with the ability to manage multiple priorities and meet deadlines. Demonstrated proficiency with word processing, spreadsheet, and database software (e.g., Microsoft Word, Excel, PowerPoint, Google Workspace, and related tools). Experience supporting purchasing, budgets, vendors, and accounts payable processes preferred. Experience working with faculty, students, and/or adjunct faculty helpful. Working knowledge of recordkeeping and documentation to support accreditation or regulatory requirements (e.g., MABORN, ACEN, CCNE) preferred. Ability to establish and maintain effective working relationships with all members of the University community including students, faculty, staff, and administrators Ability to adhere to University policies and procedures. Ability to handle confidential information with discretion and within FERPA and HIPAA guidelines. All new employees must complete the FERPA, Anti-Harassment, and any other required online trainings within 15 days of employment. General knowledge of the University's mission, purpose and goals and the role this position plays in achieving those goals.

Administrative Assistant I DEPARTMENT: Economic & Business Development - Adult Education REPORTS TO: Director of Adult Education POSITION STATUS: This is a full-time, state funded, AFSCME, unit-classified position with benefits. AFSCME Unit I, Grade 15, Step 1 SALARY: $53,792.70 annually STATEMENT OF DUTIES: The Administrative Assistant I provides administrative support to the Adult Education department, including but not limited to the Fall River, Taunton, Attleboro, Transitions and MassSTEP programs. The Administrative Assistant I also acts as the area liaison with other college offices, personnel, and students. Typical duties would include managing the daily operations of Adult Education, coordinating meetings & events, running reports, tracking budgets, and supporting the Director and staff. ESSENTIAL FUNCTIONS, DUTIES, AND RESPONSIBILITIES: * Work with key operational areas of the college, including Information Technology Services, Facilities and the Registrar, among others, to manage and support the daily operations of the Adult Education department, while assisting students and staff. * Operate standard office equipment including computer/laptop, printer, copier, fax machine, office/college telephone system. * Use computer and software applications, including but not limited to Microsoft Office 365, Teams, Word, Excel, Publisher, PowerPoint and Outlook, to collaborate with Adult Education department and college staff to produce related documents. * Provide support to the Director in tracking the Adult Education department's college budget, including processing various related forms, such as request for expenditures, budget modifications, Personnel Action Forms and other budget/expense related documents. * Work with the Director and Associate Directors to collect and compile data for internal/external reports using the college's software platforms and Excel. * Provide administrative support to committees and meetings led by the Director, which may include but is not limited to duties such as creating minutes, agendas, and committee lists. * Provide general administrative support to the Director through duties such as, but not limited to, scheduling meetings, placing telephone calls and making travel arrangements. * Process other college/staff related requests including, but not limited to, computer and telephone access requests, travel vouchers and other college related documents. * Support office communications among staff through various means, such as phone and email. * Manage/monitor program and department email lists, directing program inquiries appropriately and maintaining student waitlists where necessary. * Support the management of the Adult Education department electronic folders and maintain departmental staff lists and organizational charts. * As necessary, provide assistance to Adult Education department staff at all sites (e.g., management and dissemination of class materials including rosters, syllabi, and/or instructional materials). * Use college/Adult Education department software, including but not limited to Banner, Argos, EMS Scheduling, LACES or educational programs, to input and manage student data and run various reports, course schedules, and/or class rosters for all Adult Education sites. * Execute personnel action forms (PAFs) and other related personnel forms as they pertain to all Adult Education department employees. * Provide assistance on mailings and other lists through mail merges and other Microsoft Office programs and perform mass mailings through email or postal to students, advisory boards, and regional partners. * Manage and maintain the Adult Education department's social media accounts and presence to support Adult Education programs in student recruitment and community building, including regularly posting program information and monitoring activity. * Work collaboratively with Adult Education departmental staff to manage the department's Coursestorm sites. * Participate in and support college and departmental events and special projects. * Manage and schedule Adult Education department meetings; coordinate the reservation of facilities, technologies, and other support services as necessary. * Serve as a point of contact for prospective and enrolled students, as well as visitors, scheduling and referring them to program staff and following up as appropriate. * Demonstrate a sense of professionalism and consistently reflect Bristol's core values while interacting with members of the Bristol community. * Focus on the Commonwealth's Equity Agenda by applying related best practices throughout all job functions. * Perform other duties as assigned, consistent with the Collective Bargaining Agreement. Requirements: REQUIRED QUALIFICATIONS: Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. An Associate or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.* II. An Associate or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.* * Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. ADDITIONAL REQUIRED QUALIFICATIONS: * Reliable transportation in order to travel to and from meetings, trainings, or campus and community locations as required. * Knowledge of the principles and practices of office management, including customer service and problem-solving skills. * Knowledge of the methods of general report writing. * Demonstrated skills in the use of software applications and computer equipment. Demonstrated ability to: * Exercise discretion in handling confidential information. * Communicate effectively verbally and in writing. * Assemble items of information in accordance with established procedures. * Determine proper format and procedure for assembling items of information. * Deal tactfully with others. * Work occasional evening or weekend hours, based on program needs. * Work effectively with a diverse student body, faculty, and staff. PREFERRED QUALIFICATIONS: * Minimum of an associate degree. * Demonstrated experience working in a higher education environment. * Working knowledge of Microsoft Office, Office365, Banner and Argos. * Ability to communicate in a language in addition to English, with a preference for Spanish or Portuguese. Additional Information: Equal Opportunity/Affirmative Action: Bristol Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Title IX and Affirmative Action Officer, Johanna Bielawski at ****************************** or ************; the Massachusetts Commission Against Discrimination; the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Right. Application Instructions: TO APPLY: Please complete our online application by clicking on the "Apply" button. The position will be open until filled. Review of applications will begin 10 calendar days from the posting date. REQUIREMENTS TO COMPLETE APPLICATION PROCESS: 1) A completed Bristol Community College Employment Application. 2) A current resume/curriculum vitae. 3) A cover letter that demonstrates how your skills and experience meet the desired and required qualifications of the position (not limited in length). All candidates must have legal authorization to work in the United States. Bristol Community College is an institution that does not sponsor work authorization. A pre-employment criminal background check will be conducted for all positions. The college will independently verify education credentials as provided on the application. For certain positions that require a college degree, the hired candidate must supply official transcripts upon hire. Transcripts must include your name and degrees conferred.

* Helps to get the building ready for the school year including updating necessary staff forms, printing out locker assignments and schedules for students, etc. * Serves as a point of contact for new staff. Provides them with new hire and emergency folders, parking and building information, etc. * Creates spreadsheets to meet the needs of appropriate school staff. * Assists with researching data from Aspen to assist school staff. * Creates meetings/events and manages the principal's calendar, staff calendar, building use calendar and events calendar. * Receives visitors and tends to the needs of parents, teachers and students coming into the office. Furnishes information or gives assistance as appropriate. * Prepares all necessary paperwork/materials for Parent/Teacher conferences. * Submits work orders to the Town Facilities department as necessary. Follow up as needed. * Makes announcements to the student body. * Compiles daily staff attendance. Submits all attendance paperwork to the Central Office each week. * Logs staff absences/absence requests on our building calendar and updates building announcement slides daily to direct students due to teacher absences. * Arranges field trip transportation as needed. Arranges field trip permission slips and distribution of them as needed. * Manages daily student attendance in absence of the registrar/database coordinator. * Inputs all building rental information into both our Building Use Calendar as well as the ML calendar software. * Manages the Student Activities Account along with the building principal. Collects money from students/teachers, counts money and adds to a deposit sheet, deposits funds into our school bank account, records deposits on Student Activities workbook and submits all necessary deposit paperwork to the Central Office. Requests checks from the principal as needed, distributes checks and records on the Student Activities workbook. Submits all reimbursement request paperwork to the Central Office. * Answers and responds to phone calls and emails from parents, staff and students. Provides readily available information or routes callers to the appropriate staff person as needed. * Receives medical notes from students and gives them to the nurse. * Assists the school principal and assistant principals with school-related projects as needed. * Manages the ordering of supplies for the building. Creates requisitions, orders supplies once a PO is received, checks in items received, reconciles that POs are paid/liquidated back into accounts if needed. * At year end, finalizes purchasing by closing out remaining purchase orders, liquidate balances, etc. * Collects keys, laptops, and school property from staff members who are not returning. * Collects money and information for lost/damaged books or those books that must be rebound. * Updates all McCall documents at the beginning of the school year with updated information as needed in regard to new staff, room relocations, name changes, etc. * Completes a key inventory for new keys. * Deletes information out of voicemail boxes for staff who are not returning or relocating to a new classroom and adds in new voicemails for new staff. * Handles all withdrawals and incoming students during the summer when the registrar/database coordinator is out, including checking the new student registration tab on Aspen daily, printing out and compiling new student files. Assists guidance staff with new student registrations over the summer months. * Schedules quarterly fire drills and maintains a record as they are completed. * Collects CORI forms from parent volunteers and requests CORI forms from staff as they expire and sends them to the Central Office for processing. * Performs other related duties as assigned by the principal/assistant principals. Required Knowledge, Skills and Abilities: * Ability to work with students and help respond to their needs in a kind, compassionate and helpful manner. * Ability to create clear and understandable spreadsheets for use by administrative staff. * Ability to triage student issues and prioritize with multiple staff accordingly. * Ability to maintain confidential information regarding students; sharing with appropriate staff when necessary. * Knowledge of Aspen; ability to extract data and run reports for administrative staff. * Knowledge of Google Apps for Education. Compensation: $27.73 to $31.81/hour

JOB TITLE: 12 Month Administrative Assistant Provides secretarial and administrative support to school administration, including typing, maintaining records and purchasing supplies. Helps to establish a school environment which is open and receptive to parents and students and responsive to their needs. ESSENTIAL DUTIES & RESPONSIBILITIES: Shares in the responsibility of greeting all visitors with the Ten Month Administrative Assistant. Along with the Administrative Assistant, answers all incoming calls. Forwards calls to the appropriate party and takes messages. Schedules appointments as necessary for the Principal. Types reports, memoranda and correspondence for the Principal. Maintains and updates the office filing system. Maintains staff attendance file and daily events log. Coordinates all beginning of the year events, prepares new teacher and student packets. Organizes and coordinates special school events and ceremonies. Shares in the responsibility of delivering all mail for the building with the 10 Month Administrative Assistant. Prepares all DOE reports. Assists Principal with advisor stipend payments. Completes any necessary paperwork. Responsible for communicating school related information through email blasts. Enters all pertinent information for new students and staff and updates all information as necessary on Rediker Administrators Plus. Coordinates free/reduced lunch program for students with Head Manager, Food Services and the building Principal. Prepares annual Staffing Analysis reports for Town Meeting. Selects and purchases supplies for the offices and school, reconciles monthly statements and processes bills for payment. Oversees petty cash and other financial transactions as necessary. Prepares substitute teacher schedules and reports substitute teachers' payroll to the business office; assists substitutes with daily schedules. Assists in the budget preparation process, including calculations and typing. Enrolls incoming students and completes records of transferring students. Sends homework assignment sheets to absent or suspended students. Maintains a daily log of the use of the building by outside organizations and clubs and notifies custodians when maintenance is required. Assists other administrators and faculty when necessary. Performs other related tasks as assigned by the Superintendent of Schools or his/her designee. QUALIFICATIONS/ REQUIRED SKILLS: Associates Degree in Business or Secretarial Science preferred and/or several years of progressively responsible administrative experience desired. Minimum of three years experience performing secretarial duties, preferably in an academic environment. Minimum of three years experience in an executive support position, preferably in an academic environment. Shall possess successful experience in administering an office with demonstrated organizational and computer skills and multi-tasking ability in a busy environment. Good interpersonal skills are essential. Must possess the ability to relate effectively to children and adults. High level of confidentiality; ability to maintain confidentiality of students, staff and general school-related matters. Interpersonal skills essential. Must possess the ability to relate effectively to all levels of school/town administration, parents and students. Current authorization to work in the United States by the first day of employment. TERMS: This is a 12 month position, Administrative Assistant Union position. The Scituate Public Schools have a commitment to maintaining an educational environment and workplace that establishes programs and support mechanisms to recruit and retain staff and ensure appropriate staffing levels that meet the needs of all students through a highly qualified and diverse workforce. Candidates who have a strong commitment to active antiracism are encouraged to apply. We are an equal opportunity employer. Bigotry and intolerance, including discrimination on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, religion, homeless status or disability are not tolerated and where any form of intimidation, threat, coercion and/or harassment that insults the dignity of others and interferes with their freedom to learn or work is unacceptable.

Administrative Assistant to the Principal - Loring Reports to: Principal The Administrative Assistant the Principal performs administrative assistant and clerical duties as prescribed by the Principal, or his/her designee, to support and facilitate the day-to-day operations and communications of the school. * Support Principal with appointments, managing his/her calendar, scheduling meetings, mail, screening calls, speaking with and assisting parents; * Create and send various school communications including written, verbal or phone system related messaging; * Work with office/building vendors as well as assist and work with other internal and external members; * Handle general office operations such as procedures that include answering phones, assisting with greeting visitors, maintaining office equipment, corresponding with vendors, etc; * Participate in building safety and security including entry, lockdown, fire drills and evacuation and other programs; * Maintain purchase order system using Filemaker Pro and organize the purchase of school supplies for supply room, classroom/instructional supplies, etc; * Process and reconcile certain school budget accounts; * Assist new hires with getting acclimated and orientated to the school building; * Oversee completion and processing of accident reports and compensation forms; * Collect and process state-required CORI forms for staff, parents, and volunteers; * Process building payroll and staff attendance via AESOP/fFRONTLINE; * Enter data and run reports using school information system; Strong technology skills (Aspen, Frontline, Google, Munis). Strong knowledge of ordering and budgets. * Responsible for handling school mailings regarding activities, reports, etc; * Record keeping and filing of various documentation for the school; * Assist in organizing state required mandatory testing materials from receipt to shipment and sends results; * Compile and submit mandatory reporting; * Assist CPO and SERF members with grant applications; * Perform other school-related duties as assigned by the Principal. Schedule: 10 month employee (1.0 FTE) Level VIII, of the ESPA collective bargaining agreement, available for reference at ****************************** Starting Step range between $26.53 - $28.64 per hour

Woburn Public Schools School Counseling Administrative Assistant The School Counseling Administrative Assistant provides administrative and clerical support to the School Counseling Department. This position serves as the first point of contact for students, families, and staff, ensuring smooth daily operations, effective communication, and accurate record keeping. The school counseling administrative assistant assists counselors with scheduling, student support logistics, scholarship coordination, and event preparation while maintaining confidentiality and professionalism at all times. Work Year: Calendar Year Position Work Schedule: 7:00 AM to 3:00 PM (Summer hours may vary at the discretion of the Superintendent of Schools.) Salary: Per the CBA Reports To: Director of School Counseling and/or WMHS Principal Essential Duties and Responsibilities Reception & Office Coordination Greet and assist all visitors, students, and families entering the school counseling office. Answer phones, respond to inquiries, and direct calls or visitors appropriately. Maintain school counseling office supplies and ensure the school counseling office copier and equipment are functioning properly. Create and distribute school counseling-related communications, letters, and forms. Counseling Department Support Enrollment of students into Powerschool. Assist the Director of School Counseling and counselors with letters needing to be sent out, for example, attendance, academic progress, and summer school, as requested. Assist the Director of School Counseling and counselors with documentation and scheduling the Exit Interview as requested. Schedule registration appointments with counselors and ensure all required documentation is received. Assist school counselors with appointment scheduling, student meetings, and parent communications. Assist with sending academic records, transcripts, and other required information to receiving schools. Maintain and update counselor assignments in PowerSchool and Naviance. Support the dissemination of progress reports, report cards, and counselor mailings. Maintain filing systems for cumulative folders and active student records, such as MCAS scores. Request and process records from previous schools and maintain complete cumulative files as needed Prepare honor rolls and distribute them to staff and local media. Provide clerical support to the school counselors for Student Support Team meetings, parent conferences, and other events. Assign homerooms and lockers annually. Handle NCAA transcript uploads. Update addresses, emails, and contact information. Scholarship and Event Coordination Assist with scholarship application collection, organization, and communication with donors. Upload scholarship applications and announcements into Naviance. Coordinate letters and communications for Scholarship Night participants, donors, and guests. Support organization of graduation events, including cap and gown distribution, awards, and student communications, in collaboration with other clerical support and WMHS administrators Collaborate with the Registrar and Scheduling Specialist and WMHS administration to finalize honor distinctions. Student and Family Support Assist students and parents with PowerSchool Portal access. Respond to requests for school documents (work permits, verification letters, transcripts, etc.). Complete verification forms for the Social Security Administration, military, RMV, and courts. Maintain confidentiality and compliance with FERPA regulations. Additional Responsibilities Assist with ASVAB, PSAT, SAT, AP, ACT, and other related assessment registration forms, and data report preparation for imports and exports from various platforms, including College Board and Naviance, John and Abigail Adams scholarship letters, and other counseling-related communications. Participate in training and professional development as needed. Support other administrative duties as assigned by the Director of School Counseling or WMHS Principal. Qualifications High school diploma or equivalent required; associate degree preferred. Two or more years of secretarial or administrative experience, preferably in a school setting. Strong interpersonal and communication skills. Proficiency in Microsoft Office Suite, Google Workspace, and student information systems (PowerSchool preferred). Ability to maintain confidentiality and handle sensitive information appropriately. Excellent organizational skills and attention to detail. Evaluation: Performance will be evaluated annually by the Director of School Counseling and WMHS Principal in accordance with district policies and procedures.

Woburn Public Schools Special Education Administrative Assistant DEFINITION: The Special Education Administrative Assistant is an employee member of the school staff designated by the Superintendent of Schools. The purpose of this position is to assist the Director of Special Education in all duties necessary for the proper and efficient operation of the Woburn Public Schools Special Education Office. Under the supervision of the Director of Special Education, the Special Education Administrative Assistant will support the Special Education Office with all clerical needs as well as coordinate all transportation needs. PREREQUISITE TRAINING AND EXPERIENCE: Minimum: Associate's Degree or equivalent from an accredited institution, or relative business/professional experience Minimum: Proficiency with Microsoft Office and Google Suite Minimum: Strong Interpersonal Skills Minimum: Strong Organizational Skills and Attention to Detail SALARY: Per the Collective Bargaining Agreement, this position is required to start at Step 1. The salary for Step 1 is $50,113.00 for the July-June work year. WORKING TIME: The Special Education Administrative Assistant will be a calendar year position. The length of the workday will be 8:00 a.m. to 4:00 p.m. DUTIES: The Special Education Administrative Assistant shall: Greet and assist all families and staff that visit the Student Services Office Answer phones and keep accurate message logs Complete all copying, scanning, and clerical requests Manage and distribute both incoming and outgoing mail Deliver mail and supplies to buildings as necessary Oversee office supplies, maintain inventory and accurate ordering Ensure supplies are readily available in the copy room (paper in copy machine, staples loaded, envelopes metered, etc) Manage the Student Services Files and Inactive File Room File all Student Services paperwork in student file Oversee 7-year letter and file return process Prepare files for legal cases, record requests, and transfers Ensure all Supporting Paperwork (School Calendars etc) is in Circuit Breaker Files for Fiscal Year Act as the transportation liaison with parents and families Coordinate and manage all transportation requests, routes, and needs in conjunction with various transportation companies Maintain Tutoring spreadsheet and coordinate all aspects of tutoring Prepare and assist with upload all 688 referrals to the virtual gateway Assist with out-of-district (OOD) IEP entry into PowerSchool/ Special Programs. Maintain and track OOD attendance Assists the OOD coordinator with referral packets and mailings Assists the OOD coordinator with paperwork for meetings as needed. Assist with all Interpreters and Translation requests Work with local media agencies and prepare public postings regarding Child Find notifications (Press Releases / Public Notices) Coordinate with technology announcements for the Special Education Website Assists the Compliance Manager with PRS complaints and other tasks as needed Manage all email group distributions and current staff lists Assist with agendas for bi-weekly staff meetings Assist Student Services department with planning and materials for staff PD Oversee Testing Kits, Inventory and Tracking Oversee all Assistive Tech Equipment Inventory and Maintenance Create cumulative folders as needed for new Special Education students Support enrollment paperwork and proof of residency as needed for new Special Education students Perform all other clerical/administrative duties associated with this position as assigned by the Superintendent of Schools, Assistant Superintendents and/or the Director of Special Education

Administrative Assistant /Attendance DESCRIPTIVE STATEMENT , 40 hrs/week, 8.0 hrs. per day See below description. QUALIFICATIONS: See below description. SALARY: Per prevailing contract AVAILABILITY: Immediate TITLE: High School Office & Student Accounts Administrative Assistant (Level C) IMMEDIATE SUPERVISOR: Principal JOB OBJECTIVE: Provide administrative and operational support to the Principal and staff to ensure the efficient operation of the school and a positive, effective, safe learning environment for all students. ESSENTIAL FUNCTIONS: 1.Communication /Community, Student and Staff Relations a. Act as Receptionist for the School b. Proactively greet and direct visitors and callers, and maintain a welcoming and service-oriented office environment c. Interact with students, staff and community members to independently resolve routine issues which may arise and use proper judgement to refer issues to the Principal as appropriate d. Assist with preparing and distributing internal and external announcements, newsletters, notices and mail e. Communicate with Teachers, Administrators and Guidance staff regarding absences and other students issues as they arise f. May contact family of students not reported absent g. May record daily lunch count (Elementary Schools) h. May create monthly calendars for students and/or staff i. May create daily news correspondence and internal email announcements j. May act as liaison with local media k. May act as liaison with bus company (as primary or as back-up to the Assistant Principal or Principal's Administrative Assistant) l. Verify student notes and facilitate student check-ins and early dismissals and excused absences 2.Administrative Assistant/Administrative Support a. Provide back-up Administrative Assistant/Administrative support to Principal and Assistant Principals, including taking and responding to messages, filing, copying and maintaining appointment calendar b. Provide general office support, assisting staff members as necessary to ensure smooth flow of daily operations of the school c. May schedule IEP/504/NTSS meetings as requested (elementary school level) d. May assist with maintaining lost and found items and accepting and distributing forgotten items brought in from home to school for student e. Assist Guidance Counselors with assigning tutors when needed and following up with Tutors. f. Perform other appropriate duties as assigned by immediate supervisor or other suitable administrator 3.Recordkeeping/Database Administration/Reporting (Note: May perform one or more of the following. Some of these duties may be shared with and/or are performed by the Principal's Administrative Assistantant Office Receptionist/Data Management Administrative Assistant may also act as back-up) a. Collect, enter and maintain student data in information system database b. Coordinate new student registration and the entering of new student data into the information database c. Check data periodically and resolve errors as needed to ensure accuracy of reporting required for the State Department of Education (SIMS, EPIMS, SIF, SSDR, SCS, CRDC) d. Maintain student attendance data e. May maintain staff attendance data f. Generate reports, class lists, student schedules, and attendance data as needed g. May maintain SPED information in student information system (elementary level) 4.Bookkeeping/Purchasing a. May generate purchase orders for school expenditures and /or assist staff members with purchase orders b. May assist with tracking and distributing purchases such as classroom, office supplies and custodial vendor invoices c. Track and maintain a high volume of funds for student activity and club accounts as well as deposits for revolving accounts d. Assists with tracking ticket distribution for athletic events, supply starting banks for games and maintaining deposits for related revolving accounts e. Work closely with Central Office to maintain and reconcile books f. Track donations for Central Office and School Committee 5.Human Resources/Payroll Administration (Note: May perform one or more of the following. Some of these duties may be shared with and/or are performed by the Principal's Administrative Assistantand Office Receptionist/Data Management Administrative Assistant may also act as back-up) a. May maintain information in substitute scheduling system and request substitutes for meetings and district initiated classroom leave b. May contact substitutes for coverage when needed c. May maintain daily office absence list d. May Assist staff members and substitutes with using online substitute dispatching system e. Assist with coordinating appropriate internal coverage when substitute is not available f. Greet substitutes upon arrival and provide information regarding school/assignment as needed g. Share substitute information and feedback with Human Resources 6.Events/School Operations/Facilities Safety & Security a. Assist Principal and other secretaries with organization of building events, such as open houses, picture day, school concerts and awards ceremonies b. Assist with end of school day dismissal of students c. Assist with coordinating maintenance of office equipment d. Assist Principal with coordinating beginning and end of year processes for opening and closing school each school year e. Support District/School security procedures with visitors, vendors, staff and community f. May maintain visitor log in/out and operate ID scanner equipment g. Collect and submit CORI background checks for visitors, volunteers and vendors h. Act under the direction of the Principal to assist in coordination of security drills (fire drills, lock-downs, crisis drills) with town officials and staff, following District/School emergency protocols i. May assist with scheduling building and facility use as requested (may be performed by Assistant Principal at High School) j. May assign key cards to appropriate staff and substitutes EXPERIENCE, KNOWLEDGE AND ABILITIES Experience: * 3 - 5 years of Administrative Assistant / Administrative or related experience * 3 - 5 years of experience in a school office environment preferred Knowledge Of: * Standard office and Administrative Assistant procedures * Knowledge of School Policies and Procedures * Student and School Health and Safety regulations * District organization, operations, policies and objectives * Various word processing, database and spreadsheet programs, including but not limited to, Microsoft Word, Excel, Google Docs, Google E-mail/Calendar, Aspen, Softright, Registration Gateway, SmartFind Express, School Spring, Blackboard Connect, Crisis Go and Raptor * Correct use of the English language including proper grammar, spelling, punctuation and vocabulary * Proper and polite telephone etiquette Ability To (note: the below listed items tie to performance criteria on performance evaluation form): * Use time efficiently and productively * Use technology efficiently * Communicate, orally and in writing, in a courteous, accurate, efficient and positive manner * Manage multiple tasks simultaneously * Prepare accurate documents and reports efficiently * Maintain well organized, accurate records and files * Make appropriate professional decisions, seeking guidance when necessary * Demonstrate initiative, including anticipation of recurring tasks or potential concerns * Maintain confidentiality of all student and staff information * Follow the Nauset standard, including following school policies and requirements, being dependable, andbeing punctual. * Perform other appropriate duties, as assigned by the immediate supervisor or other suitable administrator

Secretary - Academic Year HOURS: Full-time, academic year, M-F SALARY: Per collective bargaining agreement between BRRSC and AFSCME Job Description: * Maintains the utmost level of confidentiality and security regarding all school related information and especially information protected as confidential by State and Federal Law. * Greets all visitors, students, families, and staff courteously, determines their needs, checks appointments and directs or escorts them to the proper person. * Enter and update student information in the Student Information System (SIS) (currently PowerSchool) and/or other electronic programs and/or by hard-copy means. * Maintains a regular and comprehensive filing system and assures that all records are secured at the end of each work day. * Receives and processes incoming correspondences from families (i.e. doctors' notes, dismissal notes, vacation letters, etc.). * Answers the office telephone(s), responds appropriately to requests for information, takes or directs messages for staff to the appropriate automated directory, pages authorized personnel over the school intercom system, etc. * Assists in building security by assuring that all visitors and school staff adhere to security procedures as established by the school district. * Assists Special Education Department to create MCAS pull out groups for student accommodations. * Maintains an accurate, up-to-date schedule and calendar of facility use for the Principal, staff, and community groups. * Maintains accurate daily attendance record in the SIS and prepares daily reports on attendance for distribution to staff. * Prepares and distributes reports, bulletins, information packets, etc., to families and other members of the school community. * Coordinate deliveries to students and staff throughout the school day. * Processes CORI forms. * Prepare and/or print documents such as schedules or report cards for students, families, and/or staff as necessary. * Make and/or monitor announcements made via the school intercom system. * Assure that scheduled periodic maintenance of copy machines, telephones and other office equipment occurs. * Recommend equipment, equipment repairs and materials required, as well as recommend workflow process changes, for the professional and effective operation of the school office to the Principal. * Collaborates with various district departments, schools, and/or outside entities as necessary. * Other duties as assigned by the Principal and/or designee. The mission of the Bridgewater-Raynham Regional School District is to provide excellence in education for all students in an environment that values the individual. Our District is focusing its efforts to build an organization based on equity, inclusion and belonging for all students, their families, staff, and community members, by promoting the ideals of embracing differences and elevating them as opportunities. Our District recognizes that the existing systems disproportionately impact the most marginalized students and communities in our society. We believe that these marginalized voices must be centered and amplified in our work so that all feel that they are welcomed, respected, supported, and valued. We are aiming to eliminate practices, policies and processes that impede our ability to be a diverse and inclusive employer of choice. We are committed to identifying areas of underrepresentation and working to develop strategies that will remedy underrepresentation and/or demonstrate "good faith" efforts toward a remedy. For this reason, we strongly encourage applications from candidates with diverse backgrounds.

Secretary - Academic Year HOURS: Full-time, academic year, M-F SALARY: Per collective bargaining agreement between BRRSC and AFSCME Job Description: Maintains the utmost level of confidentiality and security regarding all school related information and especially information protected as confidential by State and Federal Law. Greets all visitors, students, families, and staff courteously, determines their needs, checks appointments and directs or escorts them to the proper person. Enter and update student information in the Student Information System (SIS) (currently PowerSchool) and/or other electronic programs and/or by hard-copy means. Maintains a regular and comprehensive filing system and assures that all records are secured at the end of each work day. Receives and processes incoming correspondences from families (i.e. doctors' notes, dismissal notes, vacation letters, etc.). Answers the office telephone(s), responds appropriately to requests for information, takes or directs messages for staff to the appropriate automated directory, pages authorized personnel over the school intercom system, etc. Assists in building security by assuring that all visitors and school staff adhere to security procedures as established by the school district. Assists Special Education Department to create MCAS pull out groups for student accommodations. Maintains an accurate, up-to-date schedule and calendar of facility use for the Principal, staff, and community groups. Maintains accurate daily attendance record in the SIS and prepares daily reports on attendance for distribution to staff. Prepares and distributes reports, bulletins, information packets, etc., to families and other members of the school community. Coordinate deliveries to students and staff throughout the school day. Processes CORI forms. Prepare and/or print documents such as schedules or report cards for students, families, and/or staff as necessary. Make and/or monitor announcements made via the school intercom system. Assure that scheduled periodic maintenance of copy machines, telephones and other office equipment occurs. Recommend equipment, equipment repairs and materials required, as well as recommend workflow process changes, for the professional and effective operation of the school office to the Principal. Collaborates with various district departments, schools, and/or outside entities as necessary. Other duties as assigned by the Principal and/or designee. The mission of the Bridgewater-Raynham Regional School District is to provide excellence in education for all students in an environment that values the individual. Our District is focusing its efforts to build an organization based on equity, inclusion and belonging for all students, their families, staff, and community members, by promoting the ideals of embracing differences and elevating them as opportunities. Our District recognizes that the existing systems disproportionately impact the most marginalized students and communities in our society. We believe that these marginalized voices must be centered and amplified in our work so that all feel that they are welcomed, respected, supported, and valued. We are aiming to eliminate practices, policies and processes that impede our ability to be a diverse and inclusive employer of choice. We are committed to identifying areas of underrepresentation and working to develop strategies that will remedy underrepresentation and/or demonstrate “good faith” efforts toward a remedy. For this reason, we strongly encourage applications from candidates with diverse backgrounds.

The Role: Thurston Middle School seeks an Administrative Assistant (Long-Term Substitute) to support the middle school administrative team until the end of the 2025-2026 school year. The assistant is an integral member of the main office staff, and efficiently and systematically accomplishes a variety of tasks and projects assigned by the Principal, Assistant Principal, and Dean of Students. Our ideal candidate is friendly, flexible, collaborative, takes initiative, and invests in the success of all students. You will interact frequently with students, families, staff, and members of the greater community to help us ensure the daily business and interpersonal functions of the main office run smoothly. You will also assist the administrative team in managing student achievement and behavior interventions; gathering, organizing, and maintaining data; and implementing school-wide events, initiatives, and programs. Our School: Thurston Middle School is a thriving community of hardworking and thoughtful students, families, and staff. With approximately 650 students in grades 6 - 8, the school maintains a small-school feel while offering a comprehensive array of academic programs, co-curricular activities, and support services. Our educators model and encourage a deep investment in learning. Coursework focuses on preparing students for college and careers while also providing them with opportunities to try new things and explore their passions in-depth. Thurston Middle School is a proud METCO school, with strong program leadership and an unwavering commitment to supporting the values of the nation's oldest and most successful public school racial integration program. Our District: Westwood is a welcoming suburban community with an exceptional track record of supporting and celebrating its public schools. As a district, we are committed to creating an environment where diverse perspectives and backgrounds are embraced, and we understand that a diverse team allows us to serve our community better. We welcome and encourage individuals of every race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity, disability status, and veteran status to seek opportunities within our school district. Required Qualifications * Associates Degree required, additional education desirable * Experience in a fast-paced educational or business environment preferred Essential Functions and Responsibilities * Oversee the daily operations of the middle school main office and ensure building efficiency and security, including answering phones and making sure visitors sign in. * Maintain student attendance records and manage communications with students, staff, families, vendors, and community members * Support the administrative team for MCAS testing coordination: provide logistical and clerical help, coordinate with the Massachusetts Department of Secondary Education, and liaise with operations staff to ensure testing and reporting are administered effectively * Craft digital, written, and verbal school- and district-wide communications * Maintain individual and master calendars and coordinate school-year events: identify space, provide event details, and communicate requirements internally to operations and externally to vendors * Manage and Coordinate substitute coverage with the online substitute placement system * Preparing and submitting biweekly payroll for authorization * Use and manage technology (Google Suite, Aspen, etc.) to oversee, maintain, organize, and present records and information * Perform other duties, support special projects, and other tasks as assigned * Manage the Thurston Middle School website The administrative assistant reports to the building Principal and designees. This is a full-year position. KNOWLEDGE, ABILITY, AND SKILL * Demonstrates caring and concern for all students and staff * Shows sound judgment and effective communication with students, families, staff, administrators, and the public * Maintains professionalism and confidentiality at all times * Possesses technological proficiency: the necessary skills to produce and maintain digital and written reports, records, and communications * Demonstrates ability and desire to learn - ex. technology courses, policies and procedures, etc. * Strong organizational and planning skills, and the ability to prioritize * Strong verbal, writing, and listening skills * Ability to work under time restraints and meet deadlines * Ability to collaborate and maintain effective working relationships with colleagues. Demonstrates strong interpersonal skills to ensure effective interdepartmental and school-wide interactions JOB ENVIRONMENT Work takes place in a fast-paced environment within a large school building, primarily indoors. May be required to multitask and will face interruptions as a matter of course. PHYSICAL REQUIREMENTS The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Requires sufficient vision to read printed documents and to view detail on a computer screen for extended periods. * Requires frequent standing, walking, sitting, bending, and reaching, as well as carrying and occasionally lifting up to 30 lbs. * Ability to speak in an understandable voice with sufficient volume to be heard in normal conversation, on the telephone, and in the classroom. * Ability to hear sounds clearly up to twenty feet. * Travel among buildings may be required. The Westwood Public Schools does not discriminate on the basis of race, color, religion, gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status.

The Administrative Assistant greets visitors entering the agency, ensures that visitors are logged in and out and answers incoming calls to the main phone line. This role is responsible for completing administrative tasks such as copying, scanning, filing paperwork, accepting and distributing mail. Responsibilities (include but not limited to): * Maintain a professional representation of the agency by always welcoming clients and visitors with positive communication skills. * Provides administrative support in activities such as scanning and filing of completed client paperwork and copying of client documentation upon request. * Act as contact for anyone outside the agency by answering phone calls and directing them appropriately. * Use proprietary software for client management (will train) * Other duties as assigned based on agency needs.

Administrative Assistant - School Year; School Based Principal's Office South River Elementary School (35 hours per week) SALARY: Clerical Personnel Salary Schedule ORGANIZATIONAL RELATIONSHIP OR LINE OF AUTHORITY: Reports directly to Building Principal QUALIFICATIONS: High school graduate, Associates preferred. Office and computer experience required, including familiarity with Windows, Excel, Google Calendar, and other basic Google Applications (student management System-Aspen program preferred). Typing, filing, telephone, and organizational skills required. Strong oral and written communication, and interpersonal skills. Experience in school system preferred. Ability to maintain confidentiality and to relate well with elementary school students, parents and staff. Marshfield Public Schools will not be accepting hard copies of resumes and/or applications. Please apply through School Spring.

Who We Are Salem Academy Charter School (SACS) is a nationally ranked urban charter school north of Boston, MA offering a rigorous college preparatory program to nearly 500 students in grades 6-12. Since 2004, SACS has been committed to serving the diverse population of Salem. Through a unique integration of rigorous college preparatory classes with service to the community, Salem Academy graduates informed, articulate and proactive individuals of strong character. What We Believe Salem Academy is committed to building a diverse and inclusive community. We seek to support a faculty and staff that reflects the rich diversity of our student body, creating a culture and environment where diverse perspectives, ideas, and identities are valued and integrated into our way of working and educating students. Salem Academy values a school culture that celebrates learning, and we believe that the adult culture in the school is the foundation of the school's success. The culture is based on mutual respect, integrity, professionalism, a commitment to excellence, a collaborative spirit, and a sense of human kindness particularly as it relates to age-appropriate adolescent development. What You'll do Salem Academy Charter School seeks an excellent Front Desk Administrative Assistant We are looking for a candidate who is committed to supporting a school culture of excellence and joyful learning. This employee is a member of our school-wide Operations team. The ideal candidate has experience working in an office setting and navigating multiple software systems.The Front Desk Administrative Assistant will be responsible for the following in addition to other duties as assigned by their manager: Front Desk Coordination: Oversee and manage general front desk operations, including phone and visitor interactions Monitor and maintain building access and security protocols at the main entrance Coordinate and support visitor and student check-in/out processes Facilitate student transitions during arrival, dismissal, and throughout the day Provide supervision and guidance for student movement across campus as needed Administer student attendance tracking and reporting in alignment with school procedures Maintain accurate records of attendance communications received via multiple channels Support faculty and staff with attendance documentation and data entry Communicate attendance-related information to families and relevant school personnel Interdepartmental Collaboration: Provide general administrative and operational support to school leadership and staff across a variety of functions Assist with coordination and execution of internal and external communications and events Support academic and building operations, including preparation of materials and logistical planning Contribute to schoolwide recognition initiatives and student celebrations Participate in and assist with special projects as needed, including data entry, document preparation, and organizational tasks Serve as a liaison for transportation-related matters, ensuring effective communication with families and district services Offer translation and language support across school settings to support multilingual communication Support the creation and maintenance of schoolwide displays and informational bulletin boards Campus Operations: Coordinate distribution and organization of incoming and outgoing mail and deliveries Manage school supply inventory, including fulfillment of staff requests and restocking as needed Support administrative processing of student documentation and school-issued authorizations Assist with the management and distribution of student passes and permissions Maintain and update school signage and informational displays as needed throughout the year Who You Are: You are values-aligned. You are passionate about Salem Academy Charter School's mission and vision. You recognize the assets and community cultural wealth of all students, families, and staff. You have experience fostering effective inclusion practices and a safe, positive, and respectful class and school culture. Qualifications: High school diploma with 2-3 years office experience and office software experience Strong interpersonal and communication skills. Ability to work independently and handle multiple tasks. Excellent organizational skills and attention to detail. Data Entry skills, facility with database work and technology savvy. Computer expertise in Microsoft Word and Excel. Bilingual capabilities in Spanish and English. Working Conditions and Physical Effort This position includes a half hour lunch break on 8-hour work days The policies and procedures in the school's Personnel Policy handbook apply. Work is normally performed in a typical interior/office workplace environment. No or very limited physical effort required. No or very limited exposure to physical risk. Salem Academy Charter School values a school culture that celebrates learning. We believe that the adult culture is the foundation of the school's success. The culture is based on mutual respect, integrity, professionalism, a commitment to excellence, a collaborative spirit, and a sense of human kindness, particularly as it relates to age-appropriate adolescent development.

In order to participate in Berklee Student Employment, a student must fulfill the following requirements: Current student at Berklee College of Music or Boston Conservatory at Berklee. Enrolled at least half-time in a degree, diploma, or certificate-seeking undergraduate or graduate program. Summer is the only semester in which a student can maintain employment without being enrolled. In this case, the student must be pre-registered for the upcoming fall semester. This exception does not apply to fall or spring semesters. Have a valid United States Social Security Number (SSN). Remain in “valid” Visa status as applicable. A minimum 2.0 cumulative GPA. Students in their first semester can work, even though they do not have an official GPA until the completion of their first semester. Federal Work Study student may apply. In good disciplinary standing. Must be located in the U.S. For complete program details, please go to our website: ************************ the supervision of the Studio Managers and Consultants, Studio Operations Assistants provide first-tier technical support in Berklee's flagship recording studios and production suites. Studio Operations assistants help guide PWTD students in their use of music technology, keep all production facilities in showroom condition, promote the continuity and flow of sessions and help monitor a vast inventory of vintage and modern equipment. Eligibility: Current MP&E student, enrolled in or have taken MP 212, and have at least two semesters to go before graduation. Requirements: Stellar interactive and customer service skills Must have a friendly and positive attitude Promote a professional and respectful work environment Strong organization skills and attention to detail Excellent written and verbal communication skills Punctual and reliable Must have a strong desire to learn Ability to be flexible with schedule, and available during some college vacation periods. Preference will be given to candidates who are able to work 7:30am some mornings, and 8pm-12am on weekdays and weekends. Previous recording/audio engineering or MP&E Daytime Recording Ensemble experience is a plus, but not required. Essential Duties and Responsibilities: Prepare and clean all Production Facilities in the morning. Greet anyone who comes to the Studio Operations office. Provide guidance & technical support to students, staff and Faculty. Help enforce studio policies, session protocols and procedures. Answer phones and provide admin support to the office. Assist Studio Operations Team (Studio Managers, Consultants, and Director of Operations) on various tasks and projects. Provide studio tours. Engineer or assist special event recording sessions (CWP, FS, Visiting Artists etc...) Other duties as assigned. Please send your resume and cover letter with your application. Incomplete applications will not be considered. Hourly Rate: $16.45 Hiring Manager: Bryan DiMaio

About the Opportunity The Institute for the Wireless Internet of Things (WIoT) seeks an Administrative Assistant (AA). Reporting directly to the Department's Associate Director of Administration and Finance, the Administrative Assistant position is responsible for providing various administrative support, office management, project, and portfolio management to the Institute Leadership Team. The AA manages the calendars for the Institute Leadership Team, and schedules meetings, conference calls, and other appointments as necessary. The AA prepares draft materials, proofreads and edits emails, documents, presentations, and reports for use in meetings and appointments, participates in the meetings as required to record minutes and initiate follow-ups, reviews, follows through, and tracks and ensures deadlines are met. The AA develops and maintains files; manages information to and from the Institute Leadership Team offices. The AA coordinates planning and logistics for meetings and special events organized by the Institute Leadership Team, including space reservation, catering, and set-up, as necessary, promptly. The AA may function as a liaison between the Institute Leadership Team and other departments and as the primary contact for addressing inquiries from internal and external customers and stakeholders. Additionally, the AA provides support and coordinates travel arrangements as needed for the Institute Leadership Team and will be responsible for submitting travel expenses promptly and general office management functions, including maintenance of the office area, student conference space, inventory management of office supplies, on-boarding process for new faculty, staff and students. As part of WIoT, the AA provides essential customer service and operational functions, including front-line visitor reception on an as-needed basis. The AA maintains effective liaisons and good rapport with the university community at all levels. The AA performs additional duties and assists in special projects as needed and assigned. Qualifications: The following competencies are integral to the successful performance as the Administrative Assistant: The AA must be professional and have excellent written and verbal communication skills, strong multi-tasking, organizational, and time management skills, customer service focused, and comfortable interfacing with a diverse community. Strong writing, editing, and proofreading skills, attention to detail, and follow-through skills are essential, as well as flexibility, a positive attitude, and the ability to work efficiently in a busy environment. Must demonstrate excellence in managing multiple priorities with strong organizational skills and attention to detail while setting priorities among many competing tasks and projects. Must exercise judgment and discretion in maintaining and safeguarding the confidentiality of sensitive information. Must be able to operate in a changing, complex environment and maintain values and culture while embracing the new. Demonstrate ability to analyze and solve problems and bring tasks and projects to completion. Must be customer oriented and demonstrate the ability to work well with all levels of internal management and staff, outside clients, and vendors Proficient in Concur Expense Reporting system Bachelor's degree in Business Administration, Management, or related field required Minimum of 3-5 years of progressively responsible experience in a professional or college/university setting with experience in providing administrative support, executive assistance/support, office management, and finance/budget management. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint). Proven ability to learn new technological resources as needed. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 106H Expected Hiring Range: $23.02 - $31.66 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.