Administrative Coordinator jobs at Boston University - 307 jobs

The Order of Malta Federal Association in Washington DC (a Roman Catholic lay religious order and 501(c)3 non-profit organization in downtown Washington DC has an immediate opening for a full-time Program & Administrative Coordinator. This person provides administrative support to the Executive Director and will assist in the administrative functioning of the Executive Office. S/he will join an office team supporting the various work(s) of members in the Federal Association. This is a full-time and in-person position that reports to the Executive Director, with much opportunity for professional advancement. Responsibilities include, but are not limited to: -Administrative management for the Executive Director (e.g., written and verbal communications, schedule arrangements, etc.) -Special event and project coordination -Member services and support -Other duties and responsibilities as needed Minimum Qualifications: -Bachelor's Degree (preferred) -Strong written and oral communication skills -Demonstrated ability to work both independently and within a team -Manage deadlines and ability to multitask -Proficiency with MS Office Suite The Order of Malta - Federal Association, U.S.A. office is located two blocks from Farragut North metro station and is accessible by Metrorail and Metrobus. To apply, please send your resume and cover letter to Britton Brindle, ********************************* For more information, please visit *************************** Job Type: Full-time Beginning Salary: $48,000.00 per year Benefits: 100% Paid Employee Health insurance Paid Sick Leave Paid Time Off 403b savings match after one year

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. Monumental Sports & Entertainment (MSE) is one of the largest integrated sports and entertainment companies in the country with one of the most diverse partnership groups in all of sports. MSE owns and operates seven major and minor sports teams: 2018 NHL Stanley Cup Champion Washington Capitals, NBA's Washington Wizards, WNBA's 2019 Championship Washington Mystics, NBA G League's Capital City Go-Go, 2021 & 2020 NBA 2K League Champion Wizards District Gaming and Caps Gaming, an esports sub-brand of the Capitals. Additionally, it holds a significant investment in a seventh professional team, Team Liquid, an endemic esports team owned and operated by aXiomatic, in which MSE is an investor. In September 2022, MSE acquired the regional sports network, then-called NBC Sports Washington and newly rebranded as Monumental Sports Network. Monumental Sports Network now holds the exclusive local television media rights to Capitals', Wizards', and Mystics' games. The network is both a linear channel and a digital operation. Prior to acquiring the linear platform, the digital platform was launched by MSE in 2016, as the first-of-its-kind regional sports network for digital, mobile, and streaming platforms. Those linear and digital platforms are now combined and join Caps Radio, Wizards Radio, MSE Outdoor and Monumental Productions for a full suite of six media enterprises. In addition to Capital One Arena - a venue which hosts 3M+ visitors across over 250 events annually, MSE also manages MedStar Capitals Iceplex (training facility for the Capitals), MedStar Health Performance Center (training facility for the Wizards, Mystics, and Go-Go) and EagleBank Arena (a 12,000+ live event venue on George Mason University's campus). In July 2020, MSE partnered with William Hill (subsequently acquired by Caesars Entertainment) to open the first ever in-arena sportsbook in North America, now called Caesars Sportsbook. MSE opened "District E powered by Ticketmaster" in the spring of 2023, a flagship esports and entertainment venue. This 14,000-square-foot live-event theater offers a 365-day-a-year series of immersive experiences in esports, music, culinary excellence, event programming, and community events. MSE proudly promotes its core values for all those that interact with the company. As a member of our team: You will provide first-class customer service and value for our fans. You will champion a double-bottom line that engages, unifies, and gives back to the community we serve. You will work tirelessly to build generationally exceptional teams that compete for championships year after year and create lifelong memories for our fans. You will measure performance with specific objectives and metrics and our analysis and decisions are compelled by data. You will prize leadership, but you should value teamwork and collaboration and transparency even more. We treat each other with respect. We act with honesty and integrity. We remain humble. You will innovate. We are nimble and first to market. We are not averse to risk. You will have fun. We are in the business of happiness. Position Overview: The Mascot Handler assists the Mascot Manager in duties on a game day and at appearances. A handler is the voice of the character during every event, as the performer does not speak. Handlers are also tasked with capturing media and sharing on Slapshot's social media accounts. Are you an enthusiastic and creative individual with a passion for sports entertainment? We'd love to hear from you! Responsibilities: Ensure the safety of the performer and fans during performances. Communicate for the performer, both to fans and to Game Entertainment Team. Capture media (photo/video) of performances. Setup and teardown event necessities (dressing room, prop/wardrobe placement, drum, and giveaways). Other duties as assigned. Minimum Qualifications: 2+ years experience in Sports Entertainment at any level. Flexibility to work nights, weekends, and holidays. Creative, resourceful, strong decision-making skills. Ability to adapt quickly in high-pressure, time-sensitive situations. Basic understanding of social media platforms and the Slapshot character. Pay Rate: $18.00 USD/hour. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. The Washington Nationals Youth Baseball Academy is the programmatic arm of Washington Nationals Philanthropies. The Academy is a year-round educational and athletic facility with a mission of using baseball and softball as vehicles to foster positive character development, academic achievement, and improved health among under resourced Washington, D.C., youth. We are looking for a Baseball/Softball Coordinator to manage and optimize the various systems needed to execute this vision. Reporting to the Senior Director, Academy Programs, the Baseball/Softball Coordinator is primarily responsible for the development and effective implementation of Academy baseball/softball programs/curricula by providing baseball/softball direction on the field and daily practicing planning. In addition to on the field responsibilities, this position will provide support and oversight during mentoring time, enrichment, gathering time, and other activities, as requested. The Baseball/Softball Coordinator will also oversee and manage college/high school-aged volunteers and mealtime. The Baseball/Softball Coordinator should be well-versed in youth development and the importance of growing social and emotional skills. Lastly, the Baseball/Softball Coordinator must have the ability to manage behavioral challenges posed by Scholar Athletes through mediation and restorative practices. During the school year, the Baseball/Softball Coordinator is expected to be at the Academy for planning meetings, community clinics, and after-school programming with the following schedule. Mondays during the hours of 4:00-8:00pm and Tuesdays, Wednesdays, and Thursdays during the hours of 2:00pm to 8:00pm. During the summer months when schools are out of session, the Baseball/Softball Coordinator is expected to be at our full day program, Monday through Friday, during the hours of 8:00am to 4:00pm. This position will also be expected to attend field trips, a variety of evening and weekend activities, as well as mandatory training and professional development programs provided by the Academy. Essential Duties and Responsibilities: Attend and actively participate in daily planning meetings and professional development opportunities. Effectively plan create practices and teambuilding games, lead on the field instruction, and administer athletic assessments. Provide support and/or leadership during mentoring time, enrichment, mealtime, gathering time, field trips, and rainy day/cold weather activities. Support the maintenance of our equipment and other supplies Support and oversee transitions of Scholar Athletes to and from the classrooms/fields. Build authentic relationships with Scholar Athletes to help manage their positive youth development. Manage volunteers and volunteer coaches with respect to on the field instruction or enrichment/mentoring activities. Participate in and provide effective oversight of Scholar Athletes during field-trips and transportation to and from the Academy. Coordinate and collaborate with the appropriate YBA Classroom Coordinator and other program staff for daily logistics. Support the Academy's YBA PLAY community clinics on Mondays Other duties as assigned Requirements: Minimum Education and Experience Requirements At least 18 years of age High School diploma or equivalent Demonstrated experience working with at-risk youth Minimum of 1 year of youth development experience Ability to pass a criminal background check Knowledge, Skills, and Abilities necessary to perform essential functions Commitment to working with youth and families in an under resourced community; belief that all students can achieve at high levels Commitment to achieving the articulated objectives of the Academy for Scholar Athletes, staff, and the community at-large Demonstrate leadership and motivational skills Ability to be prepared and organized for every program day Basic knowledge of baseball/softball rules with some coaching experience - deep knowledge and experience preferred Strong written and verbal communication skills At the Academy during the hours of 2:00pm to 8:00pm on Tuesday-Thursday, early September through late May; Mondays between 5-8pm in April, May, September, and October; and from 8:00am to 4:00pm on Monday-Friday between the second week of June and the first week of August. Time may vary due to special events that may require this person to be present (e.g. fundraising events, field trips, retreats, professional development, etc.) Physical/Environmental Requirements The Coordinator will be subject to inside and outside environmental conditions and will be exposed to inclement weather of varying degrees. Job requires the Coordinator to function in a high activity sports venue. While performing the duties of this job, the Coordinator is regularly required to stand for long periods of time, run, jump, and climb up/down stairs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Compensation: The projected wage rate for this position is $19.00 - $23.00 per hour. Actual pay is based on several factors, including but not limited to the applicant's: qualifications, skills, expertise, education/training, certifications, and other organization requirements. Starting salaries for new employees are frequently not at the top of the applicable salary range. Equal Opportunity Employer: The Nationals are dedicated to offering equal employment and advancement opportunities to all individuals regardless of their race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, disability, or any other protected Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

The Director of Non-Discrimination Initiatives oversees the College's compliance efforts with Title IX, Title VI, Title VIIand the Americans with Disabilities Act (ADA) section 504 , NCAA membership compliance, other College policies, andrelated state and federal laws. This includes leading and/or coordinating investigations; developing, implementing, andmonitoring programs and training that foster a culture of prevention and reporting around civil rights matters. Thisposition has a dual reporting line to the Vice President for Campus Life and Community Engagement and the Directorof Human Resources. Actual salaries will vary depending on multiple factors, including but not limited to degrees attained, experience, and other considerations permitted by law. Comprehensive compensation details, including any additional benefits, will be communicated upon finalization of the employment offer. Responsibilities * Coordinate and manage all reports of potential Title IX investigations and cases involving students, faculty and/or staff, ensuring the process is timely, accurate, thorough and impartial. * Conduct Title VI and Title VII investigations into allegations of discrimination, retaliation, and harassment involving students, faculty and/or staff. Co-chair the College's Bias Incident Report Team. * Manage a team of internal investigators including recruitment, training, ongoing education, and case oversight. * Oversee the contracts with external investigators. * Meet regularly with active investigators to ensure appropriate evidentiary collection and comprehensive investigative responses to claims of sexual violence, discrimination, and harassment. * Work with the Compliance Officer in the Athletics Department to ensure compliance with NCAA guidelines, policies, and regulations. * Develop, maintain, and sustain partnerships and MOUs with community agencies, including overseeing their presence on campus. * Serve as the ADA/Section 504 Coordinator; handle grievances relating to accommodations process or disability discrimination/harassment. Work with the Director of the Accessibility Services and Director of Human Resources to ensure compliance with the ADA/Section 504. * Design, lead and coordinate training for students, staff, and faculty on all issues of discrimination, harassment, and sexual misconduct. * Responsible for federal and state reports, including but not limited to the annual report to the Massachusetts Department of Higher Education. Work with the Chief of Police and Director of Community Standards on the annual Clery report and other related matters. * Develop and implement annual climate surveys; work with Institutional Research on report writing and its proper dissemination. Utilize findings to enhance the College's effectiveness and compliance. * Stay abreast of changes to federal and state guidelines and requirements and update policies and protocols as necessary; ensure webpages are up to date. * Maintain confidential record keeping including all intake documentation for access issues and reported sexual violence utilizing the Maxient system, climate survey results and data, and intake documentation in accordance with the law and College policies. * Recruit and train student workers and Graduate Associate (s). * Performs all other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role or additional tasks Qualifications * Master's Degree Required * Doctoral/Advanced Degree preferred * Minimum of 4 years experience of significant Title IX, Title VI, Title VII, ADA/Section 504, dispute resolution, or related experience required. * Supervisory experience required. Knowledge, Skills & Abilities * Comprehensive knowledge of current state and federal law and regulations-as well as identified best practices and trends in the field of education-related to discrimination, harassment, disabilities, and sexual misconduct on college campuses. * Familiarity with conducting investigations related to Title IX, discrimination, harassment, sexual misconduct involving students and/or employees. * Understanding of the recent developments regarding sexual misconduct and Title IX laws impacting campuses across the country and in Massachusetts specifically. * Excellent presentation and communication skills; ability to collaborate with a wide range of constituents * Ability to maintain confidentiality and sensitivity to privacy

Salary: Commensurate with experience Benefits: Generous benefits include paid time off including holidays and vacation, retirement match, and tuition remission for employee and dependents. Details at ******************** Position Status: Full-time Hours: Varied Position Number: 002428/30-474 FLSA Status: Non-exempt POSITION SUMMARY: This is complex clerical work requiring the exercise of professional judgment, progressive computer skills, and the ability to communicate clearly with staff, students, and the public. Work of this class requires a high degree of independent judgment and maintaining confidentiality for the various projects and functions that are performed by Facilities Management staff. Job responsibilities are expanding with the new CMMS system, Team Dynamix, combined with existing front line department and campus support. DUTIES AND RESPONSIBILITIES: Provides coverage to the Facilities Management front office operations. Primary point of contact for Facilities phone, door and emails. Provide support with multiple aspects of utility processing, reporting, maintenance and analysis. Contributes to the use of the existing CMMS (Computerized Maintenance Management System) Team Dynamix by monitoring and dispatching work orders. Also assists with the creation and distribution of reports from the system. Provide clerical support to Facilities Management supervisors, administrators and other staff, both Union and non-Union employees, and student aides as assigned with strong attention to detail. Provide computer support for various department programs. These include: Team Dynamix, Sitemaster, Watchdog, Kronos, Microsoft 365, etc. Provide support and coverage to various committees and programs across campus. Examples include: University Safety, Labor-Management, Facilities Partners and Tech Partners. Performs related work as assigned and required. SUPERVISORY RESPONSIBILITIES: Supervises student employees only. REQUIREMENTS: Minimum qualifications: High School Diploma or equivalent. 3-5 years of work-related experience. Preferred qualifications: Associate's degree from an accredited institution. Strong organizational and analytical skills. Considerable experience in general clerical work, supplemented by courses in business education. Knowledge of mechanical, electrical, H.V.A.C., plumbing and building service systems. Supervision of student aides. Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: Considerable knowledge of Microsoft 365 (Office Suite) is essential. Visio, Omni-Form, Sitemaster, and Kronos are additional software required in completion of departmental responsibilities. Also have the ability to learn new software and assist department staff in the implementation and utilization of software packages. Excellent organizational, oral and written communication skills combined with the ability to maintain complex clerical records, prioritize and perform several tasks simultaneously, use independent judgment in making decisions and prepare reports with strong attention to detail. Ability to establish and maintain effective working relationships with students and their parents, administrative and support staff throughout the University, various outside contacts (vendors) and the general public by providing exceptional service and related follow-up to all customers. Willingness to work flexible schedules with demonstrated dependability and reliability. Completion of assigned professional development classes within the first 2 years of employment. Demonstrated commitment and ability to interact successfully with a variety of constituents within and outside the campus community. Remote work will follow University TAP 54, ****************************************************************************************** and is at the supervisor's discretion. Ability to establish and maintain effective working relationships with the University Community. Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community. APPLICATION INSTRUCTIONS: Applicants are asked to submit a cover letter, resume, and contact information for three professional references. Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: Academic Staff Employment Type: Regular Job Profile: Research Administrative Spec The Department of Medical Physics is seeking a Research Administrative Specialist to join our friendly, supportive and exceptional team and provide research administrative support. This position serves as the primary contact for post-award support to faculty, researchers and trainee investigators. This position will support a funding portfolio for the Department of Medical Physics. Responsibilities include working with principal investigators and research staff to budget, monitor expenditures, create projections and reconcile financial data for accounts. This will include processing and/or approving accounting transactions. * This position is full or part-time, 80%-100% * This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. * The work schedule is flexible and will be determined at the time of hire. Business hours are Monday through Friday 8:00am - 4:30pm. Key Job Responsibilities: * Works collaboratively with researchers to prepare non-technical materials for proposals, drafting contracts or agreements for review, and/or advising award setup * Assures compliance with grant, contract or agreement requirements and determine whether objectives are being met * Serves as department effort coordinator * Serves as a liaison and expert resource for researchers regarding the interpretation of policy and procedure related to overall sponsored project management * May identify funding opportunities and disseminate to principal investigators * Leads researchers in the preparation and/or maintenance documentation, financial management, and/or reporting requirements related to sponsored grants, contracts, or agreements * Maintains and monitors grants and contract budgets Department: School of Medicine and Public Health, Department of Medical Physics Medical physics was established as a specialty focus within the University of Wisconsin School of Medicine and Public Health, creating the first and only basic science Department of Medical Physics of its kind in the country. Faculty within the department have a scholarly focus on discoveries and inventions in imaging and therapy systems, that lead to scientific translation into clinical trials or to industrial translation to create products through collaboration or via new venture entrepreneurship. Medical physics is led by 30 core faculty with 45 affiliate and 14 emeritus faculty members, with many having joint appointments in clinical departments such as Radiology and Human (Radiation) Oncology. Compensation: The starting salary for the position is $60,000 annually but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage. Preferred Qualifications: * Experience or coursework in accounting, business, mathematics, or finance * Experience interpreting and analyzing financial data and/or experience with research administration in an academic setting * Effective oral and written communication skills, independent problem solving and analytical skills. * Excellent attention to detail required. * Effective organizational skills as well as a service-oriented approach. Education: Bachelor's Degree Preferred How to Apply: For the best experience completing your application, we recommend using Chrome or Firefox as your web browser. To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials. Important: The application has only one attachment field. Upload all required documents in that field, either as a single combined file or as multiple files in the same upload area. Upload required documents: * Cover letter * Resume Your cover letter should address how your training and experience align with the qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work. Contact Information: Gabby Fisk, ************** Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category: Academic Staff Employment Type: Regular Job Profile: Administrative Specialist Under the supervision of the Office of Social Health Sciences and Programs (OSHSP) Executive Assistant and close collaboration with the Administrative Director, the Administrative Assistant provides comprehensive administrative support to the Wisconsin Partnership Program team. Key responsibilities include: Serving as WPP's primary point of contact: The Administrative Assistant works closely with colleagues across WPP and consults with the Administrative Director to establish priorities. Serving as WPP's primary point of contact, the Administrative Assistant responds to and directs inquiries from faculty, staff, community organizations and the public, and oversees WPP's shared email account to ensure timely and accurate responses. Supporting grants management processes: The Administrative Assistant collaborates with the Operations and Finance teams to implement WPP's grants management policies and procedures and contribute to process improvements. This position oversees an extensive grant application and award database, and following training, assists applicants, grantees, reviewers and staff in accessing and using the database. Key responsibilities include bundling application and reporting documents, entering review assignments, reporting requirement logs, and grant contacts; and processing amendments and related correspondence. Coordinating governance committee and other meetings and events: The Administrative Assistant supports WPP's two governance committees and is responsible for managing meeting schedules and coordinating logistics, including preparing materials, securing space, arranging web conferencing, and taking notes and drafting minutes. This position ensures compliance with Wisconsin's open meetings and public records laws by posting meeting agendas and minutes as required. Additionally, the Administrative Assistant provides scheduling support for colleagues and assists with meetings and event coordination. Maintaining administrative processes: The Administrative Assistant supports WPP's document sharing and filing systems, project and contact management systems, and coordinates in-person and virtual events throughout the year, including meetings, applicant information sessions and grantee orientations and learning collaboratives. This position also processes payments, reimbursements and similar financial transactions in a timely manner; coordinates staff travel; orders computer equipment and supplies; and enters and runs reports. Other responsibilities: The Administrative Assistant provides administrative support for other SMPH programs and initiatives as assigned by the OSHSP Executive Assistant. * This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. Knowledge, Skills, and Abilities: * Highly proactive, service oriented, and efficient professional with a strong commitment to teamwork and the organizational goals and mission. * Demonstrated ability to manage multiple priorities and deadlines effectively. * Strong written, verbal and interpersonal communication skills. * Proven ability to work independently and adapt to changing priorities. * Proficiency in Microsoft Office 365, including Outlook, Word, Excel and PowerPoint. Key Job Responsibilities: * Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies * Serves on committees and attends meetings, representing the interests of the unit or program * Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems * Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s) * Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success Department: School of Medicine and Public Health, Wisconsin Partnership Program, Administration The Wisconsin Partnership Program (WPP) is a unique grantmaking program in the UW School of Medicine and Public Health (SMPH) Office of the Associate Dean for Social Health Sciences and Programs (OSHSP) committed to improving health and advancing health equity in Wisconsin through investments in community partnerships, education and research. Grants awarded since 2004 propel medical and public health research and discovery, prepare future physicians and public health leaders, and improve health and advance health equity across Wisconsin communities. WPP was established at the SMPH as the result of a generous endowment gift from Blue Cross Blue Shield United of Wisconsin (BCBS) and approved by the Wisconsin Insurance Commissioner's Order of March 2000 when BCBS converted from a nonprofit service corporation to a stock insurance corporation. The proceeds from the sale of the company were distributed equally between the SMPH and the Medical College of Wisconsin. WPP's approach to grantmaking has harnessed the power of academic research combined with community knowledge to address some of Wisconsin's most pressing and complex health challenges. Our principles and practices are integrated with the time-honored concept of the Wisconsin Idea, recognizing the tremendous opportunity to bridge the knowledge and resources of the university with communities to improve life within the state of Wisconsin and beyond. Our mission and work are strongly aligned with the SMPH mission to advance health through innovative research, outstanding education and remarkable service to communities. Compensation: * The starting salary for the position is $55,000 annually but is negotiable based on experience and qualifications. * Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage. SMPH Academic Staff Benefits Flyer Required Qualifications: * Minimum two years of experience in administration, operations or office support. * Demonstrated experience: * Managing multiple professional calendars. * Scheduling and coordinating meetings or events, including experience with virtual collaboration tools such as Zoom, MS Teams or similar. * Managing data in databases, such as those used for grants, project or customer relationship management, to include entering data and creating structures and workflows. * Processing payments, reimbursements or similar financial transactions in a timely manner. Preferred Qualifications: * Experience working in a community-based organization, governmental or tribal public health agency, university or academic institution, philanthropic foundation, or health care setting. * Experience with grants administration. * Knowledge of or experience with Wisconsin's open meetings and public records laws requirements. * Experience with University of Wisconsin System or UW Health administrative, financial or research systems, such as Workday and RAMP. Education: Bachelor's Degree preferred. How to Apply: To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials. Important: There is only one attachment field. All required documents must be combined into a single file and uploaded in that field. Required documents: * Cover letter * Resume Your cover letter should address how your training and experience align with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected. University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work. Contact Information: Kim McFarlane, ******************** Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

The Administrative Assistant for the Nursing Education Unit provides comprehensive administrative and operational support to the Chief Nurse Administrator, Track Coordinators, and nursing faculty across all nursing programs. This role is essential to ensuring the unit's compliance with the Massachusetts Board of Registration in Nursing (MABORN), American Association of Colleges of Nursing (AACN), Accreditation Commission for Education in Nursing (ACEN), Commission on Collegiate Nursing Education (CCNE), and other applicable professional and accreditation standards. The Administrative Assistant supports the mission, goals, and expected outcomes of the Nursing Education Unit and Bay Path University by delivering high-quality, student-centered service in alignment with University policies, practices, and timelines. This position serves as a key point of contact for students, faculty, staff, and external partners and contributes to a welcoming and professional environment. ESSENTIAL JOB FUNCTIONS: Serve as the first point of contact for the Nursing Education Unit, providing front-line customer service to students, prospective students, faculty, staff, and visitors; respond to inquiries and provide tours as requested. Assist with nursing program admissions processes as outlined by the Chief Nurse Administrator, including responding to applicant inquiries and processing required documentation. Provide administrative support related to purchasing, accounts payable, department personnel, facilities, technology, and specialized program needs, as directed. Prepare, type, edit, and format correspondence, reports, promotional materials, newsletters, manuals, forms, and other department materials; incorporate appropriate design and graphic elements as needed. Create and maintain basic web content and assist with updates in collaboration with the University webmaster, ensuring accuracy and alignment with University standards. Order textbooks, instructional resources, and supplies for faculty and Track Coordinators as approved by the Chief Nurse Administrator; stock and maintain the nursing laboratory. Coordinate mailings and distribute materials for the Nursing Education Unit. Plan and schedule meetings, events, and appointments for the unit; maintain and update departmental calendars daily. Perform filing and maintain organized electronic and physical records in accordance with University guidelines. Use word processing and spreadsheet tools to support reports and presentations, including basic data compilation and statistical calculations as directed. Assist faculty in securing course materials and resources from vendors (e.g., textbooks and instructional supplies). Research, gather, compile, and maintain information and data to support departmental needs, web content, and library resources, as approved by the Chief Nurse Administrator. Support the upkeep of offices and the nursing laboratory, including light environmental or housekeeping assistance as needed to maintain a professional learning environment. Perform duties that support nursing programs and departmental operations in alignment with University policies and procedures. Attend trainings as required. Perform any other duties or tasks as assigned by the University. OTHER RESPONSIBILITIES: If you operate a University owned, leased or personal vehicle at any time while performing your duties you must follow all policies and procedures outlined in the Operations Manual. Additionally, you must report any driving offense, on or off company time, which causes a loss, suspension, or any other change in your license status. You must report this change within one business day of the offense. You can report this change to the Human Resource Department or your direct supervisor. Failure to do so can lead to disciplinary action, up to and including terminations. This list of essential job functions and other responsibilities is representative of those duties and responsibilities that are required of this position. However, the list is not to be considered as all-inclusive. A supervisor or director may assign other duties and/or other duties at alternate locations to meet mission requirements of the University and cooperation of all personnel is expected to carry out the mission. SUPERVISORY RESPONSIBILITIES: None HYBRID/REMOTE EMPLOYEES: As with all positions that involve working hybrid/remotely, the University has certain requirements of the employee. It is expected that you will be operating from your primary residence. The University is not responsible for supplying or reimbursing you for the purchase or maintenance of any equipment or supplies needed to complete your work. You will be responsible for all ongoing operating costs including but not limited to telephone service fees, Internet fees, utility costs, homeowner's or renter's insurance and furniture or equipment purchase or rental fees. You will be responsible for maintaining and repairing employee owned telecommuting equipment at personal expense and on personal time. The University will supply any necessary software licenses related to this position. Your technology equipment must support Google Applications and allow you to access email and other documents related to your duties and responsibilities as assigned by Bay Path University without interruption. As an employee working remotely, you are responsible for setting aside a space in your home for work and ensuring that it is ergonomically sound, clean, safe, and free of obstructions and hazardous materials. You must ensure that your home complies with all building codes, and health and safety requirements, and that it is free of hazardous materials. The University reserves the right to change your remote status upon a minimum of a 30-day written notice. OTHER RESPONSIBILITIES HYBRID/ REMOTE EMPLOYEES: The employee is responsible for maintaining and repairing employee owned telecommuting equipment at personal expense and on personal time. The employee is responsible for utility costs associated with the use of the computer or occupation of the home. Employees who work remotely/telecommuting are responsible for setting aside a space in their home for work and ensuring that it is ergonomically sound, clean, safe, and free of obstructions and hazardous materials. They must ensure that their homes comply with all building codes, and health and safety requirements, and that they are free of hazardous materials. The University may verify that the home office meets these requirements. The employee is required to notify the Human Resources Office of a change of residence in advance of the change. If an employee who is working remotely/telecommuter incurs a work-related injury while telecommuting, worker's compensation law and rules apply. Employees must notify their supervisors and Human Resources immediately and complete all required documents regarding the injury. Qualifications A Bachelor's degree is required Minimum of 3-4 years of experience in an office or administrative support role, preferably in higher education, healthcare, or a nursing/academic unit. Demonstrated experience with general office procedures, practices, and standard office equipment. Excellent written and verbal communication skills. Strong organizational skills; detail-oriented with the ability to manage multiple priorities and meet deadlines. Demonstrated proficiency with word processing, spreadsheet, and database software (e.g., Microsoft Word, Excel, PowerPoint, Google Workspace, and related tools). Experience supporting purchasing, budgets, vendors, and accounts payable processes preferred. Experience working with faculty, students, and/or adjunct faculty helpful. Working knowledge of recordkeeping and documentation to support accreditation or regulatory requirements (e.g., MABORN, ACEN, CCNE) preferred. Ability to establish and maintain effective working relationships with all members of the University community including students, faculty, staff, and administrators Ability to adhere to University policies and procedures. Ability to handle confidential information with discretion and within FERPA and HIPAA guidelines. All new employees must complete the FERPA, Anti-Harassment, and any other required online trainings within 15 days of employment. General knowledge of the University's mission, purpose and goals and the role this position plays in achieving those goals.

Non-Instructional Support Staff/Secretary Administrative Support Assistant II - Main Office and Media Center at Kennedy Elementary 9 month position - 189 Days (includes 7 vacation days) (10 holidays, 10 sick leave days) Schedule: Monday-Friday, 7:30 AM - 4:00 PM (8 hours + 30 minute unpaid lunch) Responsible to: Principal Salary & Benefits: Per the terms of the Secretary (HESA) Master Contract Starting Rate: $23.44 Beginning Date of Employment: 1/12/26 Essential Duties and Responsibilities: Tracks student attendance Receives and/or contacts parents regarding student absences, tardiness, or departures from school. Prepares attendance and class lists to assist teachers in recording attendance. Checks phones messages of parents calling in student absences (e.g. vacations, funerals, etc.) and enters absences into the system. Follows up and monitors teacher compliance with attendance taking requirements. Maintains parent/student emergency information and family information. Places supply orders and creates purchase orders. Tracks and maintains suspension records. Prepares reports for building administrators and submits information to the MDE. Other duties as assigned. Media Center/Library: Supervise and assist students with check-in, check out and locating books/materials within their reading level. Processes new media materials into the library database (e.g. Destiny). Maintains the online computer catalog. Assists in ordering book, magazine and supplies needed by the library. Enters purchase orders into the district's system. Assists in typing letters, filing documents, compiling information/statistics for reports or assistance in tracking/maintaining financial records of the media center. Prepares new media materials for use and repairs media materials. Shelves, re-shelves, run overdue reports and assists in maintaining an orderly library. Assists in conducting annual inventory of media materials. Prepare for scheduled events in the media center. Required Qualifications: Technical skills: working knowledge of Destiny, Microsoft Office products, Google Apps, Infinite Campus Strong computer skills with ability to learn and apply new programs. General knowledge of the procedures, practices, and equipment of a school office and library. Highly organized, able to multi-task, and willing to take the initiative on tasks to be done. Ability to work with elementary students, faculty, and the public in a friendly and cooperative manner.

Bookmark this Posting Print Preview | Apply for this Job Announcement Details Open Date 01/08/2026 Requisition Number PRN43981B Job Title Coordinator, Administrative Program Working Title Student Clinical Placement Coordinator Career Progression Track D Track Level FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary The initial few months of training will be 100% in office. After training there will be opportunity for some work from home as approved by the supervisor. VP Area U of U Health - Academics Department 00984 - CON STUDENT SERVICES Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $50,000-$53,000 Close Date 03/07/2026 Priority Review Date (Note - Posting may close at any time) Job Summary Join our Student Affairs team at Utah's flagship College of Nursing at the University of Utah. As a Clinical Placement Coordinator, you will coordinate and schedule all clinical experiences for our Undergraduate Nursing Students as well as coordinate the required contracts. This position within the Student Affairs team is well-suited for a dynamic, self-motivated, and collaborative individual. We are seeking a candidate with strong communication and organizational skills to coordinate program activities and ensure objectives are met. This position requires great attention to detail and a creative mind. This position will be interfacing with a large group of individuals, both inside and outside of the College, and must conduct themselves in a pleasant, helpful, and professional manner. This position does not entail direct patient contact but does require comfortability with online databases (CRMs). The ideal candidate will work independently, prioritize tasks effectively, and contribute to the diversity of viewpoints within our programs. The University of Utah College of Nursing provides for the comprehensive academic needs of the professions of Nursing and Gerontology. Serving over 700 Nursing and Gerontology students - the College offers Bachelor, Masters, Doctor of Nursing Practice and PhD degrees. This position is eligible for university benefits including; medical-dental-wellness coverage, an additional 14.2% of salary employer contribution to retirement (401a), paid leave, paid holidays, tuition assistance for employees and family, free UTA transport pass and others. See details at: ********************************* Total Compensation Calculator Please apply at: ******************************************** Responsibilities 1. Coordinates and schedules clinical experiences for the students in the College of Nursing under the direction of the Director of Student Affairs & Academic Operations. 2. Coordinates and maintains strong relationships with clinical partners, preceptors, clinical course faculty, and specialty track directors. 3. Utilizes professional advising and guidance skills to assess diverse needs of students and provides appropriate advice related to planning and progression of clinical experiences leading to graduation. 4. Negotiates and implements contracts for academic-clinical partners and provides oversight for all student clinical placements 5. Contributes to and maintains databases of clinical rotation sites, student schedules, and preceptor information. 6. Troubleshoots related problems, and leads quality improvement activities and program redesign, as needed. 7. Other duties as assigned This job description is not a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. Minimum Qualifications Bachelor's degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. Preferences Experience with Exaat; or other online applications/database systems would be helpful, though not required. Type Benefited Staff Special Instructions Summary Additional Information The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at ************** for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at ************** or ************** or University Human Resource Management at ************** if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: *************************************** Online reports may be submitted at oeo.utah.edu ************************************ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South. Posting Specific Questions Required fields are indicated with an asterisk (*). * * Do you have a bachelor's degree or equivalency (one year of education can be substituted for two years of related work experience)? * Yes * No * * How many years of directly related work experience do you have? * Less than 1 year * 1 year or more, but less than 2 years * 2 years or more, but less than 5 years * 5 years or more, but less than 8 years * 8 years or more Applicant Documents Required Documents * Resume * Cover Letter Optional Documents

The Coordinator and Assistant to the Associate Dean will provide direct administrative support to the Associate Dean, support the daily operations of the School of Management and Technology, and provide support to program directors and faculty as directed by the Associate Dean. The ideal candidate will be adept at multitasking and possess strong organizational and communication skills to effectively balance the demands of the role. ESSENTIAL JOB FUNCTIONS: Coordinate and support all School of Management and Technology activities. Provide support to SMT Associate Dean, Assistant Deans and Program Directors as described below: Maintain the Associate Dean's calendar. Schedule all School meetings via a shared Google calendar (including Zoom as needed). Record all School meeting minutes as prescribed by the accrediting body, NECHE. Prepare, distribute, and maintain all adjunct contracts for courses in the School of Management and Technology for yearly undergraduate, graduate and doctoral sessions and for Fall/Summer/Spring semesters. Track all course enrollments and process any necessary adjunct contract adjustments. Monitor and update workload requirements for all full-time faculty. Coordinate logistics and record minutes for meetings of the Cybersecurity Education Advisory Council, which includes professional cybersecurity community members from across the country. Manage NSA Center of Academic Excellence applications, renewals, and post-designation process for cybersecurity programs. Assist with annual DBA Doctoral Colloquium Maintain School and program budgets and assist the Associate Dean in annual budget review. Collect undergraduate and graduate course syllabi as prescribed by accrediting body, NECHE. Maintain computerized databases for departments as needed to prepare required reports. Coordinate record-keeping and required accrediting body documentation and reporting. Prepare revisions of handbooks and self-studies or required reports for various accreditations or approvals. Process financial transactions for staff and faculty at SMT Prepare final copies of departmental correspondence and prepare standard forms. Process and send purchase orders, expense vouchers, supply requests, and organizational memberships; make arrangements for conferences, including registration/travel/hotel. Coordinate professional advisory committee meetings and other meetings with external constituencies: make room reservations, type and prepare letters, information packets, and oversee other details. Receive telephone calls, take and deliver messages, and return calls as requested; initiate/receive faxes as requested. Receive, transmit, and disseminate mail, including confidential information. Photocopy confidential documents and exams, as needed. Shred student exams and confidential documents. Draft letters and reports accurately and independently. Coordinate all office activities including equipment maintenance and office supplies. Coordinate and assist book list, ADA, PCO process and other tracking assigned for effective and efficient workflow. Thinking of improvement management or other ways to increase the effectiveness of workflow for the school, which could include serving on ad-hoc committees. Work closely and attend Academic Support Committee meetings for continual process improvement efforts and innovative thinking. Attend trainings as required. Perform any other duties or tasks as assigned by the University. Qualifications Associates degree in related field OR a combination of education and work experience required. Bachelors degree preferred. 3+ years of office support preferred Experience in general office procedures, practices and use of standard office equipment. Excellent communication skills. Bilingual in English and Spanish is a plus. Demonstrated experience working with department budgets, purchasing, contracts, and vendors. Experience working with adjunct faculty helpful. Working knowledge of record keeping and accrediting body documentation and reporting requirements preferred. Experience working with faculty and students helpful. Knowledge of FERPA regulations helpful. Excellent organizational skills, detail-oriented. Demonstrated proficiency with word processing, spreadsheet software and database maintenance using Microsoft Word, Excel, PowerPoint, Canva, and other software. Excellent customer service skills. Ability to effectively prioritize multiple responsibilities and adhere to deadlines. Ability to establish and maintain effective working relationships with all members of the University community including students, faculty, staff, and administrators Ability to adhere to University policies and procedures. Ability to handle confidential information with discretion and within FERPA and HIPAA guidelines. All new employees must complete the FERPA, Anti-Harassment, and any other required online trainings within 15 days of employment. General knowledge of the University's mission, purpose and goals and the role this position plays in achieving those goals.

Job Category: Year-Round - Salaried Professional Employee Classification: FTE 1.0 Starting Salary: $40,200 - $67,200 Reports To: Office Manager Description Hmong College Prep Academy's mission is to provide the best integrated, challenging, and well-rounded educational experience to students in grades K-12. If you want to make a difference as part of a dynamic educational community, we invite you to apply to join our team at Hmong College Prep Academy where graduates will be rich in experiences, culture, knowledge and pride, and will be ready for the challenges of college and beyond. Position Summary HCPA is a Title I charter school that serves students through a school-wide instructional plan focused on meeting the needs of at-risk learners. The Administrative Coordinator performs a wide range of administrative and clerical duties in support of assigned departments and school leadership. Responsibilities include serving as the first point of contact for visitors and families; managing phone and email communications; responding to inquiries; drafting correspondence; scheduling appointments; assisting with student schedules and registration; and organizing and maintaining both paper and electronic records. The Administrative Coordinator plays a critical role in supporting daily school operations and ensuring effective communication, organization, and service across the school community. Responsibilities Serve as the first point of contact for all visitors, students, families, and staff, ensuring a welcoming, professional, and culturally responsive environment. Manage the main office front desk, including greeting visitors, answering and directing phone calls, responding to emails, and routing inquiries appropriately. Maintain visitor sign-in procedures and ensure compliance with school safety and security protocols. Retrieve messages from the main office voicemail and disseminate information to appropriate staff. Communicate effectively with families via phone calls, emails, conferences, and school events regarding general school procedures, events, and inquiries. Provide administrative support to school leadership and office teams, including scheduling appointments, document preparation, correspondence, and meeting coordination. Prepare, assemble, and distribute agendas and supporting materials for meetings; record, transcribe, and distribute meeting minutes as assigned. Assist administration with typing assignments, memos, newsletters, school bulletins, and general correspondence. · Review work completed by others to ensure accuracy, correct grammar and spelling, adherence to formatting standards, and compliance with organizational policies. Oversee, develop, and implement procedures to improve the efficiency and flow of clerical work. Maintain accurate and confidential student records in compliance with school, district, state, and federal requirements. Assist with student registration, scheduling, enrollment, and entry of new student information into PowerSchool. Maintain student academic files; process transcript requests; send and receive student records to and from other school districts; update student demographics. Establish, organize, and maintain filing systems, databases, records, and rosters; purge files in accordance with retention policies. Support daily school operations, including student check-in/check-out and attendance-related tasks in coordination with relevant departments. Operate office equipment including computers, copiers, fax machines, and related technology; input, retrieve, and manage electronic data and files. Receive, open, and distribute incoming mail; ensure outgoing mail is properly prepared and sent using appropriate delivery services. Collaborate closely with Attendance, Enrollment, Health, Food Service, Family Engagement, administrative teams, and other departments to ensure seamless school operations. Coordinate and assist with school-wide events, meetings, family engagement activities, and marketing/enrollment events. Assist with translation needs or coordination of interpretation services when required. Maintain vendor profiles and records for office equipment and services. Order, track, and manage office supplies and equipment to ensure adequate inventory. Ensure office procedures align with school policies and applicable local, state, and federal regulations. Support audits, reporting, documentation requests, and compliance reviews as assigned. Handle sensitive and confidential information with discretion and professionalism. Foster a positive and supportive environment for students that promotes trust, respect, and social development. Supervise students during assigned duties, which may include: o Bus duty (assisting students to buses at dismissal) o Breakfast and/or lunch supervision on a rotational schedule Support emergency procedures and response protocols. Perform related duties and special assignments as directed by administration. Accountabilities Support school goals and objectives in alignment with the vision, mission, and values of Hmong College Prep Academy (HCPA). Contribute to a culture of excellence, teamwork, and collaboration among staff, teachers, students, and families by fostering a positive, respectful, and inclusive work environment. Demonstrate professionalism, openness to diverse perspectives, and effective interpersonal skills to support constructive communication and conflict resolution. Establish and maintain effective, cooperative, and respectful relationships with students, parents/guardians, teachers, administrators, and support staff. Respond promptly, professionally, and appropriately to the needs and concerns of students, families, and staff. Maintain strict confidentiality regarding student records, attendance data, and all aspects of the educational environment in accordance with data privacy practices and school policies. Engagement Activities Participate in school-sponsored engagement and volunteer activities that support student involvement and community connection. Attend and support events that occur outside of the traditional school day, which may include open houses, school dances, prom, concerts, performances, and other school or community events, as required. Required Activities Attend and support Fall and Spring Parent/Teacher Conferences. Participate in and support Hmong College Prep Academy (HCPA) Graduation activities. Requirements Required Qualifications Associate degree or equivalent combination of education and relevant experience. Minimum of three (3) years of experience in office administration, preferably in K-12 school settings. Ability to work effectively in a fast-paced, high-volume environment. Strong problem-solving and decision-making skills. Ability to work collaboratively in a cooperative, team-oriented educational environment. Working knowledge of computer operations, software applications, data entry, and data retrieval systems. Ability to work under pressure while maintaining accuracy and meeting multiple, often competing deadlines, despite frequent interruptions. Demonstrated ability to exercise initiative and sound judgment within established policies and procedures. Strong interpersonal skills, with the ability to work effectively with students, families, staff, and community members from diverse cultural and socioeconomic backgrounds. Ability to communicate clearly and professionally, both verbally and in writing. Excellent organizational and time management skills, with the ability to prioritize and multitask effectively. Knowledge of school-based programs, functions, and operational procedures, particularly within a Title I environment. Ability to remain calm and effective in emergency or high-stress situations. Knowledge of basic first aid procedures. Demonstrated ability to analyze situations, evaluate options, and implement effective courses of action. Preferred Qualifications 3+ years of previous job-related experience Experience working with children of diverse ethnic backgrounds in an urban school setting Work Environment / Conditions Primarily office and school-based work environment. Duties are performed in a school setting within a multi-level building that is accessible and equipped with an elevator. Frequent and extensive interaction with students of all ages, families, and school staff. Regular exposure to typical school-related noise levels, including classrooms, cafeterias, and common areas. Fast-paced work environment with frequent interruptions. Operation of standard office and school equipment, including computers, telephones, copiers, and related technology. Requires frequent keyboarding, use of a computer, and telephone communication, involving repetitive motion and sustained visual attention. Physical demands include the ability to sit or stand for extended periods, walk throughout the building, and occasionally push, reach, bend, or lift as required. Ability to move throughout the school building as needed to support students and staff. Work may require evening and/or weekend hours and occasional travel for school-related activities or meetings. For details on the benefits program go to: ************************** ge/136 To apply or check out other opportunities, go to ************************** reers Equal Employment OpportunityHmong College Prep Academy District is an equal opportunity employer and supports an inclusive workplace environment.

Job DescriptionDescription: Job Category: Year-Round - Salaried Professional Employee Classification: FTE 1.0 Starting Salary: $40,200 - $67,200 Reports To: Office Manager Description Hmong College Prep Academy's mission is to provide the best integrated, challenging, and well-rounded educational experience to students in grades K-12. If you want to make a difference as part of a dynamic educational community, we invite you to apply to join our team at Hmong College Prep Academy where graduates will be rich in experiences, culture, knowledge and pride, and will be ready for the challenges of college and beyond. Position Summary HCPA is a Title I charter school that serves students through a school-wide instructional plan focused on meeting the needs of at-risk learners. The Administrative Coordinator performs a wide range of administrative and clerical duties in support of assigned departments and school leadership. Responsibilities include serving as the first point of contact for visitors and families; managing phone and email communications; responding to inquiries; drafting correspondence; scheduling appointments; assisting with student schedules and registration; and organizing and maintaining both paper and electronic records. The Administrative Coordinator plays a critical role in supporting daily school operations and ensuring effective communication, organization, and service across the school community. Responsibilities Serve as the first point of contact for all visitors, students, families, and staff, ensuring a welcoming, professional, and culturally responsive environment. Manage the main office front desk, including greeting visitors, answering and directing phone calls, responding to emails, and routing inquiries appropriately. Maintain visitor sign-in procedures and ensure compliance with school safety and security protocols. Retrieve messages from the main office voicemail and disseminate information to appropriate staff. Communicate effectively with families via phone calls, emails, conferences, and school events regarding general school procedures, events, and inquiries. Provide administrative support to school leadership and office teams, including scheduling appointments, document preparation, correspondence, and meeting coordination. Prepare, assemble, and distribute agendas and supporting materials for meetings; record, transcribe, and distribute meeting minutes as assigned. Assist administration with typing assignments, memos, newsletters, school bulletins, and general correspondence. · Review work completed by others to ensure accuracy, correct grammar and spelling, adherence to formatting standards, and compliance with organizational policies. Oversee, develop, and implement procedures to improve the efficiency and flow of clerical work. Maintain accurate and confidential student records in compliance with school, district, state, and federal requirements. Assist with student registration, scheduling, enrollment, and entry of new student information into PowerSchool. Maintain student academic files; process transcript requests; send and receive student records to and from other school districts; update student demographics. Establish, organize, and maintain filing systems, databases, records, and rosters; purge files in accordance with retention policies. Support daily school operations, including student check-in/check-out and attendance-related tasks in coordination with relevant departments. Operate office equipment including computers, copiers, fax machines, and related technology; input, retrieve, and manage electronic data and files. Receive, open, and distribute incoming mail; ensure outgoing mail is properly prepared and sent using appropriate delivery services. Collaborate closely with Attendance, Enrollment, Health, Food Service, Family Engagement, administrative teams, and other departments to ensure seamless school operations. Coordinate and assist with school-wide events, meetings, family engagement activities, and marketing/enrollment events. Assist with translation needs or coordination of interpretation services when required. Maintain vendor profiles and records for office equipment and services. Order, track, and manage office supplies and equipment to ensure adequate inventory. Ensure office procedures align with school policies and applicable local, state, and federal regulations. Support audits, reporting, documentation requests, and compliance reviews as assigned. Handle sensitive and confidential information with discretion and professionalism. Foster a positive and supportive environment for students that promotes trust, respect, and social development. Supervise students during assigned duties, which may include: o Bus duty (assisting students to buses at dismissal) o Breakfast and/or lunch supervision on a rotational schedule Support emergency procedures and response protocols. Perform related duties and special assignments as directed by administration. Accountabilities Support school goals and objectives in alignment with the vision, mission, and values of Hmong College Prep Academy (HCPA). Contribute to a culture of excellence, teamwork, and collaboration among staff, teachers, students, and families by fostering a positive, respectful, and inclusive work environment. Demonstrate professionalism, openness to diverse perspectives, and effective interpersonal skills to support constructive communication and conflict resolution. Establish and maintain effective, cooperative, and respectful relationships with students, parents/guardians, teachers, administrators, and support staff. Respond promptly, professionally, and appropriately to the needs and concerns of students, families, and staff. Maintain strict confidentiality regarding student records, attendance data, and all aspects of the educational environment in accordance with data privacy practices and school policies. Engagement Activities Participate in school-sponsored engagement and volunteer activities that support student involvement and community connection. Attend and support events that occur outside of the traditional school day, which may include open houses, school dances, prom, concerts, performances, and other school or community events, as required. Required Activities Attend and support Fall and Spring Parent/Teacher Conferences. Participate in and support Hmong College Prep Academy (HCPA) Graduation activities. Requirements: Required Qualifications Associate degree or equivalent combination of education and relevant experience. Minimum of three (3) years of experience in office administration, preferably in K-12 school settings. Ability to work effectively in a fast-paced, high-volume environment. Strong problem-solving and decision-making skills. Ability to work collaboratively in a cooperative, team-oriented educational environment. Working knowledge of computer operations, software applications, data entry, and data retrieval systems. Ability to work under pressure while maintaining accuracy and meeting multiple, often competing deadlines, despite frequent interruptions. Demonstrated ability to exercise initiative and sound judgment within established policies and procedures. Strong interpersonal skills, with the ability to work effectively with students, families, staff, and community members from diverse cultural and socioeconomic backgrounds. Ability to communicate clearly and professionally, both verbally and in writing. Excellent organizational and time management skills, with the ability to prioritize and multitask effectively. Knowledge of school-based programs, functions, and operational procedures, particularly within a Title I environment. Ability to remain calm and effective in emergency or high-stress situations. Knowledge of basic first aid procedures. Demonstrated ability to analyze situations, evaluate options, and implement effective courses of action. Preferred Qualifications 3+ years of previous job-related experience Experience working with children of diverse ethnic backgrounds in an urban school setting Work Environment / Conditions Primarily office and school-based work environment. Duties are performed in a school setting within a multi-level building that is accessible and equipped with an elevator. Frequent and extensive interaction with students of all ages, families, and school staff. Regular exposure to typical school-related noise levels, including classrooms, cafeterias, and common areas. Fast-paced work environment with frequent interruptions. Operation of standard office and school equipment, including computers, telephones, copiers, and related technology. Requires frequent keyboarding, use of a computer, and telephone communication, involving repetitive motion and sustained visual attention. Physical demands include the ability to sit or stand for extended periods, walk throughout the building, and occasionally push, reach, bend, or lift as required. Ability to move throughout the school building as needed to support students and staff. Work may require evening and/or weekend hours and occasional travel for school-related activities or meetings. For details on the benefits program go to: ************************** ge/136 To apply or check out other opportunities, go to ************************** reers Equal Employment OpportunityHmong College Prep Academy District is an equal opportunity employer and supports an inclusive workplace environment.

Requirements Required Qualifications Associate degree or equivalent combination of education and relevant experience. Minimum of three (3) years of experience in office administration, preferably in K-12 school settings. Ability to work effectively in a fast-paced, high-volume environment. Strong problem-solving and decision-making skills. Ability to work collaboratively in a cooperative, team-oriented educational environment. Working knowledge of computer operations, software applications, data entry, and data retrieval systems. Ability to work under pressure while maintaining accuracy and meeting multiple, often competing deadlines, despite frequent interruptions. Demonstrated ability to exercise initiative and sound judgment within established policies and procedures. Strong interpersonal skills, with the ability to work effectively with students, families, staff, and community members from diverse cultural and socioeconomic backgrounds. Ability to communicate clearly and professionally, both verbally and in writing. Excellent organizational and time management skills, with the ability to prioritize and multitask effectively. Knowledge of school-based programs, functions, and operational procedures, particularly within a Title I environment. Ability to remain calm and effective in emergency or high-stress situations. Knowledge of basic first aid procedures. Demonstrated ability to analyze situations, evaluate options, and implement effective courses of action. Preferred Qualifications 3+ years of previous job-related experience Experience working with children of diverse ethnic backgrounds in an urban school setting Work Environment / Conditions Primarily office and school-based work environment. Duties are performed in a school setting within a multi-level building that is accessible and equipped with an elevator. Frequent and extensive interaction with students of all ages, families, and school staff. Regular exposure to typical school-related noise levels, including classrooms, cafeterias, and common areas. Fast-paced work environment with frequent interruptions. Operation of standard office and school equipment, including computers, telephones, copiers, and related technology. Requires frequent keyboarding, use of a computer, and telephone communication, involving repetitive motion and sustained visual attention. Physical demands include the ability to sit or stand for extended periods, walk throughout the building, and occasionally push, reach, bend, or lift as required. Ability to move throughout the school building as needed to support students and staff. Work may require evening and/or weekend hours and occasional travel for school-related activities or meetings. For details on the benefits program go to: ************************** ge/136 To apply or check out other opportunities, go to ************************** reers Equal Employment Opportunity Hmong College Prep Academy District is an equal opportunity employer and supports an inclusive workplace environment.

Job DescriptionSalary: 24.00-26.00 Administrative Assistant Clarendon Early Education Services, Inc. Responsibilities include: Reception, data entry, intake of clients, assisting parents with childcare referrals and transportation, assist transportation director to ensure safety and best practices. Daily attendance calls to educators. Management of attendance tracking including substitute care for educator closures. Daily communication with Resource and Referral Agencies, Providers, Parents, Staff. Maintain audit ready record keeping including daily communication with billing staff. Administrative duties to ensure smooth operation of the regional office. Assist the Regional Director, Billing Team and Child Care staff in all facets of childcare, subsidy administration, parent and educator support, professional development preparation and translation as needed. Evening Professional Development trainings as required. Qualifications: Knowledge working with vouchers, and Early Education and Care contracts/ regulations, a plus. Transferrable knowledge related to state/federal subsidy eligibility may be acceptable. Computer proficiency in Word, Excel, and Access Qualified Applicants will also possess the following skills: Ability to work individually as well as a team-player Strong interpersonal skills working with a diverse range of culturally linguistic backgrounds Exceptional organizational skills, with ability to prioritize and complete tasks in a timely fashion Experience in customer service and support Professional, Reliable and Adaptable, quick learner, takes initiative Attention to detail and able to resolve issues in a time sensitive manner Bi-lingual (English-Spanish) Occasional evening trainings Benefits include: 16 paid holidays 8 sick/personal days 2 weeks of Earned time-off Health and dental benefits 401K Retirement Plan Option

Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community. is available only to enrolled American University students. Important guidance for current American University employees: American University current employees, including those employed in student positions, must apply through their employee Workday account. If you are a current employee at American University, please log into your employee Workday account and select the Find Jobs report which will take you to our internal career listings. Applying outside of your employee Workday account may cause delays in a hire process. Department: School of International Service Time Type: Part time FLSA Status: Non-Exempt Job Description: Summary: The Administrative Support Assistant is a student who will work with the Department Manager for the School of International Service's Global Inquiry Department. This position will assist with project-based organizational tasks, including, but not limited to, data collection, maintaining inbox, and front office coverage. Essential Functions: * This student must be dependable, organized, and skilled with the Microsoft Office suite. Prior office experience is helpful. * Assist with event logistics, such as maintaining a registration list, creating an event webpage, and running technology for virtual events. * The student should be able to conduct basic research, analyze data, and compile relevant opportunities to support student engagement and development. * This position will assist with basic communication, social media campaigns, and website maintenance for the department. * Other duties as determined by the Department Manager. Position Type/Expected Hours of Work: * 10 hours per week. * In-person work modality. * May require occasional evening, in-person, or virtual event attendance. Salary Range: * $17.95 - $18.50 per hour. Required Education and Experience: * High School Diploma or equivalent. * Strong written and verbal communication skills. * Excellent time management skills. * Ability to work self-sufficiently on assigned tasks. * Knowledge of Excel, SharePoint, Teams, Outlook, Canva etc. Preferred Education and Experience: * AU Undergraduate or graduate student. * Prior administrative support experience is helpful. Additional Eligibility Qualifications: * These qualifications would contribute to being successful in this position. Some candidates may feel they must have all the skills and experience before applying; we remind you that this is not the case. We will consider other relevant qualifications when evaluating your application for this position. Other Details * This position is available only to enrolled American University students. * Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. * American University is an E-Verify employer. * Visit **************************** for additional information about American University employment and benefits. Current American University Employees American University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings. Contact Us For more information or assistance with the American University careers site, email ************************. American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual's genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff. Job Description: Amherst College invites applications for the Administrative Coordinator for Identity and Cultural Resources position. The Administrative Coordinator for Identity and Cultural Resources is a full-time, year-round position. The expected salary range for this job opportunity is: $22.70 to $25 per hour. The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information. The Administrative Coordinator provides essential support to the Associate Dean of Students for Equity and Engagement, the Senior Director of Identity and Cultural Engagement, and the six centers within the Office of Identity & Cultural Resources (OICR), which includes the Queer Resource Center, Multicultural Resource Center, Women's & Gender Center, Center for International Student Engagement, Class and Access Resource Center, and the Center for Religious and Spiritual Life. This role is integral to advancing OICR's vision and mission of equity, inclusion, and student support services. The Coordinator plays a crucial role in supporting OICR's goals by facilitating the intellectual, social, and cultural activities of our diverse student body. Responsibilities include planning, scheduling, coordinating, and executing the day-to-day activities across multiple departments. The Coordinator interacts with all levels of our community, including faculty, staff, administrators, alumni, and students. They also contribute to fostering a diverse workforce and participate in the College's efforts to maintain a respectful, inclusive, and welcoming work environment. The Identity and Cultural Resource Administrative Coordinator is required to work in person, occasionally late nights, and weekends as needed. Summary of Responsibilities: Office Management * Serve as the OICR liaison to faculty, staff, students, alumni, parents, and external constituents, effectively communicating and interacting with a diverse community * Purchase and manage inventory for general office supplies across the six centers (MRC, QRC, WGC, CISE, CARC, RSL) * Receive and distribute mail and packages to each center * Maintain files, including electronic and paper files * Recommends and implements process improvements to enhance OICR's operational and administrative efficiency, and create documents and procedures to support these improvements * Manage center budgets, including processing accounts payable/receivable, invoices, purchase orders, charges/credits, and reconciliations; handle student and staff reimbursements, special payments, honoraria, and provide financial reports to the OICR Senior Leadership Team * Coordinates all travel and lodging arrangements for professional staff and processes all reimbursements and invoices for travel/expense charges * Recruit, hire, train, and supervise two student staff members to support the overall work of the OICR Administrative Support * Maintains the schedules and calendars for the Senior Director of Identity and Cultural Engagement * Manages all search processes for the OICR professional staff * Oversee the OICR email accounts and collective calendars * Assist professional staff within OICR with administrative tasks related to hiring student staff. * Manage all hiring/change of employment paperwork for professional staff * Schedule weekly departmental meetings and one-on-ones, and prepare meeting minutes. * Compile and format OICR annual reports for the Associate Dean of Students for Equity and Engagement and Senior Director of Identity and Cultural Engagement * Organize and set up the OICR leadership working retreats and training sessions * Assist with the maintenance of the OICR website on the Student Affairs webpage and OICR social media platforms * Serve on campus-wide and Student Affairs committees and working groups as needed * Serve as a resource to connect students to crisis management and support services * Provide additional administrative support as assigned by the Associate Dean of Students for Equity and Engagement Events * Organize and execute OICR events for faculty, staff, and students, including the OICR Senior Brunch, End of Year Student Staff Celebration, OICR Orientation Events, Homecoming and Reunion events, and the OICR Student Staff Cross-Center Training * Assist with event logistics for OICR programs, including venue arrangements, media setup, food orders, and other related tasks. * Provide staffing support for OICR programs and special events, as well as for events within Student Affairs Qualifications: Required * Associate's Degree * 3 to 5 years of related experience * In lieu of minimum education and related experience equivalent combination of education/experience; High School Diploma or equivalent, and 5 years of related experience * 3 years of related experience * Demonstrated effectiveness in using administrative, planning, organizational, customer service, and interpersonal skills * Knowledge of office management systems and procedures * Excellent planning and time management skills, including the ability to multitask and prioritize work * Attention to detail * Strong problem-solving skills * Strong written and verbal communication skills, including electronic communication * Commitment to supporting a diverse student community * Ability to take initiative and work independently and collaboratively with the campus community * Able to work in a dynamic, very active and fast-paced, and student-driven environment * Successful completion of required reference and background checks Preferred * 5 years of related experience * Experience working on a college or university campus * An understanding of the diverse communities and salient identities that the Office of Identity and Cultural Resource Centers * Experience with Workday * Valid driver's license and successful credentialing in order to operate college vehicles, specifically 7 and 12-passenger vans, to transport students and staff to and from events, conferences, and trainings Interested candidates are asked to submit a resume and cover letter online at *************************************************** Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Administrative position in a busy, campus wide office. Must possess excellent customer service skills and an excellent command of Microsoft Office, specifically Outlook and Excel. Requires ability to mulit task and work independently to meet deadlines. Works in support of several Directors/Managers. Required Skills 3-5 years office experience, AA degree required BS/BA preferred. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.

About the Opportunity Under the guidance of the Chair, the Administrative Officer provides administrative support for the operation of the English Department. This includes supporting the Chair in managing multiple budgets, in addition to helping manage the budget of faculty members with external grants; scheduling courses; managing the office; maintaining all personnel files; and coordinating materials for merit, tenure and other faculty reviews. They coordinate all departmental reporting requirements; identify, gather, and analyze data for departmental initiatives, and produce reports and budget requests. The Administrative Officer serves as the first contact for new departmental hires and coordinates faculty searches, visitors, and hiring of part time employees. The Administrative Officer also supports the Writing Program. This includes supporting the program director in managing the budget; scheduling courses; and identifying, gathering and analyzing data for program initiatives, reports and budget requests. QUALIFICATIONS Bachelor's degree in related field required, Master's preferred, with five or more years of progressively responsible administrative support experience in a fast-paced and service-oriented environment or relative combination of education and experience required. Ability to work in a flexible and innovative environment with an expanding role and shifting responsibilities. Strong interpersonal and written communication skills (including very strong writing and proofreading skills) required. High degree of diplomacy, customer service and organizational skills required. Ability to handle multiple tasks, set priorities, respond to last minute requests, solve problems, act with discretion, adapt to change, and maintain professional demeanor at all times. Willingness to be proactive, take initiative and ownership. Ability to work independently and as part of a team. Sound judgment and ability to deal effectively with matters of highly visible and confidential nature is essential. RESPONSABILITIES Administrative Management and Support Provide administrative management for the department and related programs Serve as first point of contact for faculty, staff, students, and visitors Prepare, process, and maintain departmental records, including personnel files, curriculum materials, student evaluations, tenure materials (including preparing tenure and promotion dossiers when needed), sabbatical proposals, merit evaluations, and other needed documentation. Disseminate information to and from all faculty members Assist the Department Chair and directors with projects as needed Financial Management and Personnel Transactions Participate in appropriate university training sessions for financial and human resources activities and other tasks. Process all personnel transactions including hiring of part-time faculty, work study students, and extra compensation. Process departmental financial transactions including invoices, reimbursements and corporate card reconciliations and journal vouchers. Serve as the department contact with the Dean's Office, Human Resources, and Accounts' Payable for financial and personnel transactions. Office Management Hire, schedule and train work-study and co-op students. Supervise Administrative Coordinator and ensuring their success with responsibilities. Order supplies, equipment, textbooks, and other supplies as needed. Respond to inquiries and answer correspondence in a professional and timely manner. Track office assignments and assist with office relocation logistics as needed. Events and Marketing Support events and programming and coordinate with Dean's Office contacts as needed to ensure effective execution from start to finish Take initiative to provide a high-quality experience for event attendees and provide excellent customer service to attendees, speakers, and vendors. Maintain the Department's websites and manage marketing and communications tasks including e-mail, newsletters, social media, publications, and marketing materials. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 107S Expected Hiring Range: $52,820.00 - $74,607.50 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.