Administrative Assistant jobs at Bowman Consulting Group - 3027 jobs

Executive/Personal Assistant - Family Office
Burke + Co 4.4
San Francisco, CA jobs
BURKE+CO. ******************* THE GIST: Our client, two highly accomplished, married entrepreneurs are seeking an Executive Assistant/Personal Assistant and hardcore operator to own execution across their business, investment, and personal domains. Leading a top early-stage venture firm with over 200 portfolio companies - more than 10 of which have achieved valuations exceeding $1B- alongside several other growing businesses, the principals require a high-agency partner capable of navigating significant volume and complexity. This role demands an individual who thrives in a high-performance ecosystem, maintaining exacting standards for systems and efficiency to seamlessly bridge the gap between a demanding professional schedule and a meticulously run household. This is a career-making opportunity to have full ownership behind the scenes, ensuring that every moving part of the principals' world operates smoothly, cleanly, and reliably. THE NITTY GRITTY: Project Ownership Take full ownership of defined outcomes across business and personal domains Develop plans, set priorities, anticipate risks, and adapt quickly to deliver results Communication & Documentation Manage sensitive and time-critical communications with investors, founders, partners, vendors, staff, and personal contacts Produce clear, concise, and well-formatted written communication and documentation Scheduling & Logistics Own complex calendars, meetings, and travel logistics Prepare itineraries, bookings, and materials well in advance, proactively flagging issues Operating Systems Design and maintain clean, standardized systems across all operational areas Keep tools such as Asana, Airtable, Notion, Google Drive, and SOPs structured, current, and easy to navigate Vendor & Staff Management Source, vet, hire, and manage vendors and household or business staff Set clear expectations and hold others accountable to work quality and deadlines Events & Meetings Plan and execute investor meetings, professional gatherings, and family events with precision & high level of taste Household & Property Operations Apply professional operating standards to household and property management Maintain SOPs for cleaning, maintenance, supplies, and service providers Respond to & resolve household emergencies or urgent matters THE ESSENTIALS: 5+ years of experience supporting senior executives in tech in both a business & personal capacity Deep knowledge of and experience running systems using project tools (G Suite, Asana, Airtable, Notion, AI) A genuine obsession with detail, structure, and operational excellence A track record of owning results Ability to work outside traditional business hours, depending on needs Exceptional written and verbal communication skills A “no task too small” mindset and pride in enabling others to perform at their best Ability to take direct feedback and integrate it immediately THE CHERRY ON TOP: Opportunity to have true ownership across venture, early-stage businesses, and a professionally managed household Work alongside two uber-impressive entrepreneurs in a high-impact role LOCATION: San Francisco, CA (Hybrid - 2 to 3 days onsite) COMPENSATION: Base salary: $175,000/yr - $195,000/yr + benefits (e xact compensation will vary based on skills, experience, and expertise) What are you waiting for? BURKE UP! Email your resumes today to ********************* You can view our other open jobs at ******************* (Refer a friend + get a taste of our generous referral program!)
$175k-195k yearly 3d ago

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Personal Assistant to Chief Executive Officer
Career Group 4.4
New York, NY jobs
Household Manager/Personal Assistant to Family and CEO A high-net-worth family and CEO/Founder of a Tech Company is hiring for an eager, organized and proactive Household Manager/Personal Assistant. Salary range commensurate with experience $110-150k base range + $500 monthly stipend towards health benefits, PTO, and discretionary bonus Location: Tribeca, NYC - hybrid role working remotely, running errands around NYC or with the principal onsite as needed - flexibility is key. Hours: no set hours, but 24/7 mentality is needed. Qualifications: 2+ years of PA/House Management experience - must have experience working around and with children and enjoy this! NYC savvy You are a GSuite and organizational ninja when it comes to extremely detailed and complex scheduling. Utilize GSuite to create and organize systems, lists, basic accounting, budgeting, birthday planning, gift tracking, order tracking, task tracking, etc. You care about tech and data security. You are a Zoom, Google Meet, conference set-up guru. Strong communication skills Experience using Asana or another project management software or tools to create timelines or plan much bigger projects You can keep up with very high functioning, fast workers. You probably buy your Christmas presents in August. Friends ask you to organize their closets or their finances. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
$110k-150k yearly 1d ago
Executive Personal Assistant
Career Group 4.4
New York, NY jobs
EA / PA - Boutique Investment Firm A New York-based boutique investment firm is seeking a sharp, dynamic, and down-to-earth Executive/Personal Assistant to support their small team. This is a high-touch, confidential role ideal for someone eager, adaptable, and fluid in their workflow. $110,000-$120,000 base DOE + discretionary bonus + full benefits New York, NY | Full-time in-office (Midtown East), Typical hours: 9am-6pm Responsibilities include (but not limited to) • Provide high-level administrative support to the principals • Manage complex, multi-time zone calendars; prioritize meetings and proactively resolve scheduling conflicts • Coordinate domestic and international business and personal travel, including itineraries, logistics, and last-minute changes • Prepare, submit, and track expense reports; assist with light bookkeeping and invoice coordination as needed • Serve as a central point of contact for banking, legal, accounting, and advisory firms contacts • Assist with document preparation, execution, and tracking, including signatures, records, and confidential materials • Support ad hoc projects and general office operations, ensuring the family office runs efficiently and seamlessly • Liaise with household staff and vendors (e.g., chefs, nannies, domestic teams) • Manage dining reservations, gifting, and lifestyle logistics • Ensure travel and day-to-day needs run seamlessly Ideal Candidate • 3-5+ years of EA/PA experience, ideally within a family office, finance, or professional services environment • Exceptionally organized, discreet, and service-oriented • Comfortable supporting high-net-worth principals • Flexible, proactive, and able to anticipate evolving preferences • Polished, emotionally intelligent, and calm under pressure • Tech-savvy and confident managing multiple priorities You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
$110k-120k yearly 2d ago
Administrative Assistant
Keystaff Inc. 3.3
West Palm Beach, FL jobs
Are you polished, organized, tech-savvy, and thrive in a fast-paced, client-facing environment? We're looking for a Sales Support Administrator to be the welcoming face and operational backbone of our Luxury Sales Gallery. This role is perfect for someone who loves supporting a high-performing sales team, takes pride in presentation, and understands what it means to deliver a truly elevated client experience. What You'll Do: Create a warm, luxury-level welcome for all clients visiting the Sales Gallery Support the Sales Team and Developer with daily on-site operations Manage front desk responsibilities, calls, appointments, and calendars Keep the Sales Gallery pristine, organized, and fully stocked Coordinate office supplies, equipment, maintenance, and vendor services Assist with pricing materials, events, broker open houses, and client experiences Support technology, printers, and office systems with confidence What We're Looking For: A positive, service-oriented mindset-always professional and welcoming A team player who understands no task is too small Tech-savvy with Excel, Outlook, Google Drive, and office technology A luxury mentality-polished communication, presentation, and demeanor Strong attention to detail and organizational skills Ability to stay calm under pressure and manage multiple priorities A strong work ethic and self-motivation A great sense of humor-we work hard and enjoy what we do Position Details: Full-Time | 40 hours per week Location: West Palm Beach -On-site (short commute preferred) Pay: $24-$28 per hour
$24-28 hourly 3d ago
Administrative Assistant
The State Group 4.3
Toledo, OH jobs
CONSTRUCTION IS LEADING THE WORLD IN CAREER OPPORTUNITIES…AND THOSE OPPORTUNITIES CAN BE FOUND AT THE STATE GROUP. The State Group's family of companies is experiencing exponential growth through investing in our people, innovation, and technology. Since 1961, our 3,500+ professionals in North America have provided comprehensive multi-trade industrial contracting services that include Electrical, Mechanical, and Civil on a single-source basis. We have tremendous opportunities for driven leaders looking for a high-energy career. The State Group is seeking an Administrative Assistant for the project site in Perrysburg, Ohio. This position reports directly to the Project Manager. This is a temporary position expected to last 18 months, with the possibility of extension based on business needs and performance. BENEFITS OF WORKING WITH US This position is an integral part of our success and provides opportunities for advancement. 100% PAID medical, dental, and vision insurance. Paid time off, including vacation, sick days, and holidays. 401(k) Retirement Plan with company match and immediate vesting. Competitive compensation, annual pay increases, and bonuses. State embraces and encourages workplace diversity. WHAT YOU WILL DO Provide essential administrative and logistical support. Manage project documentation and correspondence. Coordinate meetings and track daily time. Prepare reports and process invoices/financials. Maintain digital and physical records. Act as a crucial liaison for the Project Manager. Ensure smooth daily operations and compliance. WHAT YOU NEED TO JOIN OUR TEAM 1+ years of clerical experience required. Construction industry experience preferred. Proficiency in Microsoft Office Suite (Outlook, Word, Excel). Experience with Bluebeam preferred. Excellent written and verbal communication skills. Ability to prioritize and manage deadlines effectively. Exceptional attention to detail and accuracy. Effectively work with diverse personalities and communication styles. Strong problem-solving skills and organizational skills Exceptional communication and negotiation skills Adaptable in a fast-paced environment. To learn more about our organization, visit our website at ******************* The State Group is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or protected veteran status. Reasonable accommodations are available upon request for applicants with disabilities. If you require a reasonable accommodation during the application process, please email ***********************.
$31k-39k yearly est. 1d ago
Administrative Assistant
J & J Staffing Resources 4.2
Camden, NJ jobs
Our Client in Camden, New Jersey is seeking an experienced Corporate Coordinator to join their team. This is a 1-year temporary position, offering $25-$30 per hour. This role is ON-SITE, Monday through Friday, 8:30 AM - 5:00 PM. Job Responsibilities: Administer day-to-day test fleet operations, including department pool cars and tech training centers, ensuring timely and accurate ordering, delivery, and assignment with minimal supervision Assist with Employee Sales and Leases by preparing packets and advising retailers on vehicle deliveries Deliver high-quality and timely customer service to internal customers, including current and former employees and executives Coordinate Requests for Service for vehicles requiring repair shop attention Respond promptly and efficiently to customer and retailer calls, letters, and emails Perform daily review and management of the corporate vehicle email inbox Serve as backup to the delivery specialist to assist with employee deliveries when needed Qualifications: MUST have a valid Driver's License and CLEAN driving record Ability to provide a high level of service to customers and retailers Strong organizational skills and ability to stay up to date during high workload periods Creative thinking skills with a focus on improving workflow processes Ability to operate within corporate vehicle procedure guidelines to ensure accuracy and compliance Team-oriented mindset with the ability to work well with management and peers Automotive industry experience is a plus Excellent verbal and written communication skills, with the ability to influence others outside the team, department, retailers, and company Proficiency in Microsoft Office tools, including Word, PowerPoint, and Excel Transferable experience in office staff or administrative roles within a dealer or retailer environment
$25-30 hourly 1d ago
Administrative Assistant - MedTech
Daley and Associates, LLC 4.5
Newark, NJ jobs
Administrative Assistant - MedTech - Newark, NJ We are currently seeking an Administrative Assistant to support a leading medical device company based in Newark, NJ. This role will provide comprehensive administrative and operational support to sales representatives and medical device service engineers, in addition to assisting with internal projects and day-to-day office operations. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, hands-on environment. This is a full-time, on-site position based in Newark, NJ, offering a base salary in the range of $55,000-$60,000, plus bonus, commensurate with experience. Responsibilities: Provide day-to-day administrative and operational support to sales representatives, service engineers, and company leadership. Manage calendars, scheduling, and coordination for field service technicians, including routing and utilization optimization. Maintain accurate and up-to-date records in the CRM and internal databases, including service notes, contracts, and customer information. Support inventory management and order processing for medical device parts, repairs, and shipments. Assist with the coordination of internal projects, system installations, and engineer site visits in collaboration with Sales and Service teams. Support general office operations, including front desk coverage, visitor management, and multi-line phone support. Assist with billing, accounts receivable, and other administrative finance-related tasks. Communicate professionally and effectively across departments and with external stakeholders. Provide additional administrative and project support as needed. Qualifications: Bachelor's degree required. Minimum of 1 year of administrative or office support experience. Proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook. Strong organizational skills with a high level of attention to detail. Outgoing, professional demeanor with a strong work ethic and proven reliability. Experience with the following systems is preferred: Excel, ACT, Get Base, PowerPoint, and QuickBooks. For immediate consideration, interested and qualified candidates should send their resume to Lydia at *******************
$55k-60k yearly 3d ago
Administrative Assistant
Elite Personnel 3.8
Bethesda, MD jobs
is fully on-site. The Administrative Assistant provides professional administrative and office support. This role ensures smooth day-to-day operations by managing scheduling, correspondence, travel, office logistics, and other administrative functions. The position requires strong organizational skills, attention to detail, and the ability to collaborate effectively across departments. Administrative Support Manage calendars, schedule meetings, and coordinate conference room and virtual meeting logistics. Arrange domestic and occasional international travel, including itineraries and expense reporting. Prepare, format, and proofread correspondence, presentations, and reports using Microsoft Word, Excel, PowerPoint, and Adobe PDF. Process invoices and expense reimbursements in accordance with company procedures. Coordinate obtaining signatures and document approvals through DocuSign and other company systems. Maintain office supplies and ensure the kitchen and common areas are organized, stocked, and professional. Handle incoming and outgoing mail, FedEx, UPS, and other courier services. Serve as liaison with vendors, building management, and IT to ensure office operations run smoothly. Assist with coordinating special events, including catering and office gatherings. Support onboarding logistics for new hires, including workspace setup, access requests, and equipment coordination. Act as the office's Notary Public for documents, maintaining proper notary records and ensuring secure handling of notarized materials in compliance with state and company requirements. Collaborate with administrative peers to ensure consistent support and share best practices. Asset Management Administrative Support Maintain accurate property and contact information, ensuring updates for property management teams, joint venture partners, and team members are current. Update Asset Manager assignments in RealPage BI to support accurate reporting in the DataHub and Quarterly Data Review process. Coordinate with third parties to confirm Asset Manager and property management assignments across the portfolio. Collect and organize Multifamily Portfolio Monthly Variance Reports, ensuring timely submission from property managers and proper filing within individual asset and consolidated portfolio workbooks. Route and track property-level invoices for payment, ensuring timely processing and coordination with internal and external stakeholders. Schedule regular and ad hoc meetings for Asset Managers and assist with related materials. Support ad hoc projects including data organization, presentation formatting, and general administrative assistance. QUALIFICATIONS Active Notary Public commission (or willingness to obtain upon hire). Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; ability to edit and manage PDF documents. Strong organizational, communication, and multitasking skills. Professional demeanor and ability to maintain confidentiality. Excellent attention to detail and ability to manage multiple priorities in a fast-paced environment. Collaborative and service-oriented mindset EDUCATION and/or EXPERIENCE Bachelor's degree (B.A./B.S.) from four-year college or university; and two to five years related experience and/or training; or equivalent combination of education and experience. This position is fully on-site. If this position piques your interest, apply today!
$32k-40k yearly est. 3d ago
Administrative Assistant
Find Great People | FGP 4.0
Clemson, SC jobs
Our client in Clemson, SC is seeking a detail-oriented Administrative Assistant to support their senior level team with complex administrative projects . for at least 3-6 months but could lead to a permanent role. Full-time in-office hours at $20-22/hour. Responsibilities: Offer support on various projects and tasks for a team of professionals including management and updating Outlook calendars Prepare meeting materials and organize meetings with internal and external partners Oversee data and prepare reports as needed Arrange business travel and track expenses and reimbursements ensuring budget is followed Process checks and act as a liaison with the fiscal analysts Provide logistical support for department events and engagement activities Prepare and coordinate mailings and correspondence Assist with board meeting logistics Qualifications: High school diploma 2 years of complex administrative and office management experience or bachelors degree Schedule: 3-6 month temporary position, could lead to perm Monday - Friday, 37.5 hours per week
$20-22 hourly 4d ago
Administrative Assistant
American Engineering 4.3
Charlotte, NC jobs
Administrative Assistant (On-site) - Charlotte, NC Company: American Engineering Schedule: Monday-Friday, 8:00 a.m.-5:00 p.m. (in-office) Compensation: $18-$30/hour, depending on experience (non-exempt, hourly) About the role American Engineering is seeking a proactive, detail‑oriented Administrative Assistant to support daily office operations and assist project managers in our Charlotte office. This is a fully on-site role. What you'll do Front office support: Answer and route incoming calls; greet visitors; coordinate deliveries. Operations & organization: Order office supplies; manage mail runs; maintain office and common areas. Project support: Assist with document formatting, printing/binding, data entry, meeting prep, and filing. Calendar & email management: Manage shared inboxes and calendars; schedule meetings and reserve conference rooms. General administration: Prepare correspondence, update spreadsheets, process expense reports, and complete other administrative tasks as needed. What you'll bring 3-5 years of administrative, receptionist, or office support experience. Strong skills in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams). Excellent communication, customer service, and organization skills. Ability to prioritize multiple tasks and maintain attention to detail. Dependability with an on‑site M-F, 8-5 schedule. Benefits Paid holidays Paid vacation and sick leave Health, dental, and vision insurance 401(k) match Company‑paid life & disability insurance How to apply Submit your resume here or send your resume (and a brief note about your availability) to: *********************** Subject line: “Administrative Assistant - Charlotte” Shaping the Future, Together
$18-30 hourly 1d ago
Administrative Assistant
J & J Staffing Resources 4.2
Philadelphia, PA jobs
Our Client in Philadelphia, PA is seeking a temporary Administrative Assistant for their office. This is a temporary position expected to go for about 2 months. The schedule for this role is Monday through Friday, 9:00 AM-5:00 PM. This position offers $23.00-$25.00 per hour, depending on experience. Responsibilities include, but are not limited to: Providing on-site support to building management and residents Assisting with general administrative tasks and documentation Serving as a point of contact for resident questions and needs Helping ensure smooth day-to-day operations within the facility Maintaining a professional and welcoming environment Coordinating with staff and external service providers as needed Requirements: Prior administrative or customer-service experience preferred Strong communication and interpersonal skills Reliable, professional, and able to work independently
$23-25 hourly 1d ago
Administrative Assistant
Find Great People | FGP 4.0
Slater-Marietta, SC jobs
A distribution company in the Travelers Rest/ Marietta area is seeking a dedicated and driven individual to join their very small office team. In this role, you will be responsible for managing the processing, documentation, and fulfillment of sales for their vendors and customers. Key Responsibilities: Process and record sales orders for items. Coordinate with the warehouse team to ensure timely order fulfillment and shipping, typically on the same day for stock items. Prepare order sheets and manage inventory updates regularly. Provide quotes to customers. Enter purchase orders for items during peak seasons. Assist with light sales responsibilities and customer inquiries via phone. Participate in trade shows and support various clerical tasks as needed. Requirements: Ability to lift and move items weighing up to 20 lbs regularly. Strong organizational skills and attention to detail. Bachelor's degree in Office Administration, Sales/Marketing, or relevant experience preferred. Proficiency in Microsoft Outlook, Excel, Word, and QuickBooks is preferred. Excellent verbal and written communication skills are essential. Comfortable working in a small office environment (3-person team). Work Schedule: Monday to Friday, 8:30 AM - 5:00 PM. Compensation & Benefits: $20/hour Temp-to-Hire Health benefits, Simple IRA and PTO once hired on permanently Year-end bonus opportunity
$20 hourly 1d ago
Administrative Assistant
Acro Service Corp 4.8
Glenwood, IL jobs
This role will mainly support our field service team. This role will require working with own team and cross functional teams to complete a variety of daily order to cash processes. This is a HYBRID Role. Wednesday's are mandatory in Glenwood, IL. 2 days in Office, 3 days remote. Job Responsibilities - Order Entry - Ticket Closure - Billing - Working with Service Techs on Issues - Sales Support Skills Required: -Multi-tasking -MS Office Suite (Excel basic formulas) -Good written and verbal communication -Cross Functional Communication -Task Prioritization -Works well with tight deadlines Preferred Skills: -Dynamix CRM -SAP
$32k-40k yearly est. 1d ago
Administrative Assistant
Appleone Employment Services 4.3
Acton, CA jobs
DUTIES AND RESPONSIBILITIES Monitoring accounts payable on a daily basis and requesting necessary approvals. The Billing/ Payroll Clerk assists in supervising the routine accounting functions of the company. This position is responsible for helping form, implement, and enforce company and industry standards, policies, and procedures to improve the effectiveness and efficiency of the company's billing and collections activities. The Billing/ Payroll Clerk processes payroll and maintains employee records while upholding a high degree of confidentiality. DUTIES AND RESPONSIBILITIES • Manage and continually assess the efficiency and effectiveness of the routine billing and collections activities of the company. Perform clerical and routine accounting duties when needed. • Assist in preparing monthly financial statements as required, including monthly balance sheets and income reports. • Process bi-weekly payroll with accuracy and timeliness and any inconsistencies or errors are resolved quickly • Maintain a wide variety of payroll information, files and records in written and electronic formats for the purpose of providing an up-to-date reference and audit trail for compliance. • Implement and enforce standards, policies, and procedures to ensure compliance and maximize efficiency. • Oversee the posting of payments received to appropriate customer accounts and the balancing of accounts receivable reconciling statements. • Develop and analyze reports, documents, and financial information. Communicate findings to management. • Help prepare and implement accounting system improvements or changes when necessary. • Record and maintain current and accurate information regarding customer accounts and the status of collection efforts. • Monitor collection efforts and the payment of accounts receivables. When customers fail to respond to collection efforts, inform credit departments, order merchandise repossession and service disconnection, and turn over account records to company attorneys. • Investigate and work to resolve customer issues while providing quality customer service. • Other reasonable directives, responsibilities and activities may change or be assigned at any time with or without notice. EXPERIENCE, EDUCATION AND REQUIREMENTS • Two (2) years' experience in bookkeeping, billing, or a related Accounting function is required. • Thorough knowledge and understanding of industry best practices, risk assessment techniques, standards, and all applicable laws and regulations as they relate to the Accounting field is required. SKILLS AND COMPETENCIES • Proven ability to prioritize and manage multiple tasks. • Effective written and verbal communication and interpersonal skills. • Demonstrated leadership skills and ability to motivate others. • Creative problem solving skills. • Proficiency with Microsoft Office Suite and Accounting software. PHYSICAL DEMANDS AND ENVIRONMENTAL CONDITIONS • Continuous sitting and tasks involving repetitive motions using wrists, hands and fingers are required for periods of 6-8+ hours at a time. • Occasional walking or standing is required. • Occasional carrying of weights from 0-25 pounds may be required. • This job operates in an office environment.
$36k-46k yearly est. 3d ago
Administrative Assistant
Accounting Career Consultants, ACC Construction, ACC Legal & HR Career Consultants 4.0
Saint Louis, MO jobs
Why This Is a Great Opportunity This is a great entry-to-mid level administrative role with a stable commercial real estate company known for a laid-back, professional environment. The team values organization, attention to detail, and reliability-and they actually support work-life balance. You'll get exposure to a well-run office, consistent processes, and long-term stability. Perks include half days on Fridays and solid benefits, making this a role people tend to stay in. Key Responsibilities • Provide general administrative support to the office • Manage physical and digital files • Maintain and update data and records • Assist with day-to-day office coordination • Support team members with organization and documentation as needed Qualifications • Strong written communication skills • Proficient with Microsoft Office • Highly organized and detail oriented • Ability to multitask and prioritize effectively • Comfortable working independently and as part of a team Preferred (Not Required) • Prior administrative experience • Experience in a legal or commercial real estate office Benefits & Culture Highlights • Stable, long-standing commercial real estate firm • Laid-back, professional office environment • Half days on Fridays • Competitive benefits package • Consistent hours and strong work-life balance #30591
$30k-38k yearly est. 3d ago
Administrative Assistant
EDSA, Inc. 3.7
Fort Lauderdale, FL jobs
We are currently seeking an experienced Administrative Assistant to join our Team in Ft. Lauderdale. If you're ready to work alongside an incredibly fun and passionate team, this is a great opportunity for you! We are looking for a team member who is: Is a proactive thinker Takes a proactive approach to managing day to day functional activities Enthusiastic to successfully collaborate with team members and contribute solutions to challenges with a positive attitude Do you have? A bachelor's degree in Business Administration or a related field A year office of experience in a similar role Excellent written and communications skills with a strong attention to detail Knowledge of Microsoft (preferred) Experience in travel arrangements (preferred) Experience with expense reports (preferred) Job responsibilities will include: Reception and front desk responsibilities Office operations including but not limited to: Mail coordination, collection and distribution; Common space upkeep, and supply inventory and replenishment; Maintain and schedule us of office conference rooms and onsite guesthouse Create and update expense reports while verifying relevant support documents Handle communication with employee, clients and vendors via phone, email and in-person with a positive and professional approach Assist with coordination of firm events, meetings, and celebrations Assist with coordination and tracking of internal trainings and meeting sessions Assist with scheduling candidate interviews and coordination with hiring teams At EDSA, we are creative thinkers, enthusiastic collaborators and passionate about design. We spend our days designing the most amazing places and we have a fun time doing it. Are you ready to join our talented team? We're looking for dedicated, innovative professionals who are passionate about working for a firm that is shaping the future through planning, landscape architecture and urban design. We care deeply about our team members, both in and outside of the office. That's why we provide each of our employees with the following total rewards package: Competitive salaries Employee benefits paid for at 100% Biannual bonuses A gracious wellness stipend Firmwide cultural celebrations Financial wellness initiatives with a 401(k) And much more
$46k-62k yearly est. 19h ago
Part-time Office/Administrative Assistant
Mack & Associates, Ltd. 4.0
Chicago, IL jobs
A well-established and highly regarded realty company in Chicago is seeking a part-time Office/Administrative Assistant to join their dynamic team. This is a temporary opportunity (2-4 months) offering $20/hour, 20-25 hours per week, and a consistent schedule. The role is fully on-site within a collaborative, fast-paced office environment and offers potential to convert to a permanent position. Mack & Associates provides benefits including medical coverage, PTO, and a 401(k). Responsibilities of the Part-time Office/Admin Assistant: Provide general office and administrative support to keep daily operations running smoothly Order and manage office supplies and snacks Maintain a clean, organized kitchen and common areas Support employee onboarding and offboarding processes Partner with the IT team on basic technical needs Manage office vendors and service providers Assist with office equipment issues (such as copy machines) Play a key role in keeping the office organized, efficient, and on track Qualifications of the Part-time Office/Admin Assistant: At least 1 year of relevant office or administrative experience (2-3 years preferred) Prior experience in office administration, coordination, or HR-related tasks Real estate industry experience is a plus, but not required Strong organizational skills with keen attention to detail Ability to multitask and adapt quickly in a changing environment Proactive, solution-oriented mindset (Type A personalities thrive in this role) Excellent communication and interpersonal skills Reliable, professional, and highly organized B-1
$20 hourly 1d ago
Administrative Support Assistant
Russell Tobin 4.1
Phoenix, AZ jobs
Russell Tobin's client is hiring an Administrative Support in Phoenix, AZ Employment Type: Contract Pay rate: $19-$20.80/hr Responsibilities: Perform general office operations including filing, organizing, copying, scanning, answering phones, and distributing materials Organize, file, compile, and distribute correspondence and documents using alphabetical, numerical, or other prescribed methods Generate, assemble, and update correspondence, departmental files, systems, manuals, logs, and packets Provide guidance and assistance to internal and external customer inquiries via phone, written communication, and in person Assist departmental staff with clerical and administrative tasks and special projects as assigned Meet quality, productivity, and timeliness standards to support individual and departmental performance goals Maintain working knowledge of required systems, procedures, forms, and manuals Work a full-time schedule of at least 40 hours per week, with additional hours as needed Perform other duties as assigned Requirements: High School Diploma or GED 1 year of experience in an office or clerical role Intermediate proficiency with office equipment (copiers, scanners, fax machines, telephones) Typing speed of 35+ WPM with 5% error rate or less Basic proficiency in word processing, spreadsheets, and database software Intermediate PC skills Ability to sit or stand for at least 8 hours per day Ability to perform light manual work and lift up to 20 pounds Knowledge of medical, pharmaceutical, or health services terminology Familiarity with organizational services and operations Benefits that Russell Tobin offers: Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.
$19-20.8 hourly 2d ago
Administrative Assistant
R.T. Patterson Company 3.7
Pittsburgh, PA jobs
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Office Clerical work, ordering supplies and Deltek project set up. Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications 2-5 years of office experience Strong interpersonal, customer service and communication skills Organizational Skills, Communication Skills, Good with Technology Ability to multitask Proficient in Microsoft Office suite
$24k-32k yearly est. 19h ago
Administrative Assistant
R.T. Patterson Company 3.7
Pittsburgh, PA jobs
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and enhance overall office efficiency. As an energetic and proactive team member, you will serve as the first point of contact for visitors and callers, manage scheduling and correspondence, and assist with a variety of clerical tasks. Your positive attitude and strong organizational skills will contribute to a productive and welcoming work environment. Responsibilities Greet visitors with professionalism and warmth, ensuring a positive first impression Maintain organized filing systems, both physical and digital, including data entry and document proofreading Schedule appointments, meetings, and calendar management for staff members efficiently Support project set-up in Deltek accounting system (experience not required) Track project opportunities, including sales leads and proposals, in Salesforce (experience not required) Assist with office management duties such as ordering supplies, maintaining office equipment, and overseeing general administrative functions Provide exceptional customer support by responding promptly to inquiries via phone or email, ensuring client satisfaction Perform clerical duties including copying, scanning, mailing, and managing incoming/outgoing correspondence Qualifications Proven experience in office administration or clerical roles with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Microsoft Teams for collaboration Excellent computer literacy with the ability to learn new software quickly Strong typing skills with attention to detail for data entry and proofreading tasks Exceptional time management skills to prioritize tasks efficiently in a fast-paced environment Experience working at engineering firm is a plus! This role offers the chance to develop valuable skills in office management while supporting a collaborative team dedicated to excellence. We value proactive individuals who thrive on providing outstanding service and maintaining smooth administrative operations. Training will be provided for various programs and ERP systems.
$24k-32k yearly est. 4d ago