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Branch office administrator jobs in Amarillo, TX - 84 jobs

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Branch Office Administrator
Administrative Assistant
Assistant
Administrative Associate
Project Assistant
Administrative Services Assistant
Membership Assistant
Account Administrator
Administrative Support Assistant
Secretary
Business Office Coordinator
Operations Administrator Assistant
Administrative Officer

  • Branch Office Administrator

    Edward Jones 4.5company rating

    Branch office administrator job in Borger, TX

    **Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team** **.** At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. **Job Overview** **Position Schedule:** Full-Time Branch Address: 1318 W Wilson, Borger, TX This job posting is anticipated to remain open for 30 days, from 23-Jan-2026. The posting may close early due to the volume of applicants. **If you find yourself looking for a fulfilling career** , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. **Role Summary:** As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. **We'll give you the support you need. Our team will be there every step of the way, providing:** + Comprehensive 6-month training including an experienced peer to help mentor you + A wide support network that extends from your branch office to your region to the home office + You'll often work independently but will have a team of thousands backing you every step of the way **Can you see yourself...** + Delivering exceptional personalized service to ensure clients feel understood and informed + Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year + Actively listen for situations in the clients' lives that may indicate a need for additional services + Driving marketing activities such as planning and executing events **You can also expect...** + A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions + An inclusive environment where everyone's different viewpoints are valued and help to achieve results. + We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being + Full-time Associates receive the following benefits: + Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page (*********************************************************************************************** . **You'll be competitively compensated...** + Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. + Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. + The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. **Hiring Minimum:** $21.38 **Hiring Maximum:** $22.71 Read More About Job Overview **Skills/Requirements** **What skills would make you a successful BOA?** + Analytical Thinking + Attention to Detail + Adaptability + Conversational Skills + Digital Tool Utilization + Team Collaboration **Role Requirements** + **Client Service:** Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. + **Account Management:** Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. + **Administrative & Operational Support:** Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. + **Technology:** Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements **Awards & Accolades** At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones (*********************************************************************** Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones (************************************************************************************ Read More About Awards & Accolades **About Us** Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report (******************************************************************************************************************************************** . ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.
    $45k-56k yearly est. 4d ago
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  • Project Assistant

    Rosendin 4.8company rating

    Branch office administrator job in Amarillo, TX

    Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more. Why Rosendin? Committed. Innovative. Engaged. If you're looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. Since our founding over 100+ years ago, Rosendin has been driven to positively impact the communities where we live and work. We are an organization built on integrity and we have a culture that empowers people, embraces diversity, and inspires everyone to do their best. As one of the largest EMPLOYEE-OWNED electrical contractors in the United States, you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success. When our people succeed and fuel our success, we reward them. We'd love to have you as a shareholder! YOUR NEXT OPPORTUNITY: The Project Assistant is responsible for providing project management support to the Project team. This position may include general administrative support. WHAT YOU'LL DO: Recap and track Potential Change Orders (PCO's). Ability to price up material vouchers. Write up and keep track of all Request for Information (RFI's). Track certified payroll for Rosendin and all subcontractors and fill out all necessary forms the job requires. e.g., HRC forms, OCIP Compliance. Ability to update project schedules on Microsoft Projects or Sure Track. Monthly billing (Schedule of Values/Cover sheet) Create and update material flow sheets. e.g., Fixtures and Fire Alarm devices; Subcontract/Change Order logs; Submittal logs. Ability to obtain quotes from vendors and some light material ordering. The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit. WHAT YOU'LL NEED TO BE SUCCESSFUL: Knowledge and ability to read blueprints; materials and pricing using Biddle Book; project management procedures and working knowledge of scheduling software Computer, filing, and 10-key skills required Attention to detail is necessary; strong analytical skills favored Strong organizational, record-keeping and follow-up skills High level of discretion and interpersonal skills to handle sensitive and confidential matters and documentation Proficient in using Microsoft Projects; Suretrack; Oracle and SharePoint experience preferred Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred Prioritize and manage multiple tasks, changing priorities as necessary Work under pressure and adapt to changing requirements with a positive attitude Oral and written communication skills as required for the position Self-motivated, proactive and an effective team player Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others WHAT YOU BRING TO US: Associate degree in Business Management, Construction Management, or related field Bachelor's degree preferred Minimum 1-2 years' project management support experience, preferably in a construction environment Experience in the construction industry Can be a combination of education, training, and relevant experience TRAVEL: 0% WORKING CONDITIONS: General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning. Noise level is typically low to medium; it can be loud on a job site. Occasional lifting of up to 30 lbs. We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law. Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business…and your career. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
    $53k-74k yearly est. Auto-Apply 60d+ ago

  • Administrative Officer

    Department of Veterans Affairs 4.4company rating

    Branch office administrator job in Amarillo, TX

    Serves as the Administrative Officer for the Logistics Service. The position has administrative responsibility, accountability, and oversight for the Logistics programs and activities across the full jurisdiction of the Amarillo VA Health Care System. The Administrative Officer coordinates and implements all the administrative activities of the service. The position reports directly to the Facility Chief Supply Chain Officer (CSCO). Administrative Management Provides for the overall administrative management of the Logistics Service. Exercises independent and creative judgment in accomplishing major duties. Includes interpreting administrative policies, developing local polices, and/or providing advice to the Chief on related issues. Provides substantial input into policies and action plans to ensure Logistics is in compliance with Local and national guidance as appropriate regarding all phases of performance improvement and quality management programs. Interacts frequently local management and personnel, VACO, VISN and community officials to keep abreast of substantive service issues within the organization. Monitors performance, suspense actions, and enforces the directions of the CSCO to ensure issues are brought to closure. Establishes internal procedures to secure adequate control in terms of deadlines, progress reports, and directives and uses own initiative in developing procedures which will increase the general flow of information and overcome bottlenecks in the administrative process. Independently secures the required administrative and managerial support to meet operating requirements. Responsible for all service correspondence. Prepares, edits and archives all official correspondence requiring the Chiefs signature or approval. Prepares an Annual Operating Plan. Reviews and updates all Standard Operating Procedures (SOP) related to property management, GIP and/or related information systems, and warehouse/distribution functions. Submits and monitors work orders. Under the direction of the CSCO, approves time and leave, manages Logistics scheduling in lieu of the supervisor and manages online certifications for contracts, labor mapping, and ADPAC duties. Ensures all staff use TMS and monitor TMS use, training completions and accomplishments. Maintains working knowledge of the Personnel Identity Verifications (PIV) badging system and coordinates clearances and access for all Logistics visitors and contractors as necessary. Ensures that contractors' identification cards are completed and issued in accordance with the Security and Investigation Center (SIC) and local agency guidelines. Attend briefings and meetings on behalf of the Chief in his or her absence. Schedules or coordinates all service meetings, prepares agenda, and prepares minutes for each. Includes meetings for the Clinical Product Review Committee (CPRC), Equipment Committee, Real Time Location Systems (RTLS) Committee, Parking Committee, and others. Human Resources/Personnel Management Coordinates the personnel management program for Logistics Service, performing or overseeing all human resources requirements. Maintains files and documents on all personnel actions, and coordinates actions with appropriate staff or supervisor. Completes and reviews reports; analyzes trends, timeliness of processing actions, and status of numerous actions and identifies deficiencies or discrepancies; recommends plans to improve efficiency of processing actions and solutions to eliminate recurrence of unfavorable conditions. Creates and prepares award packages for employee contribution awards and other criteria awards. Ensures that performance ratings are submitted in a timely manner in accordance with regulatory guidelines. Space Planning, Property Management, Procurement, & Supply Administration. Acts as a Contracting Officer Representative (COR) for the Logistics Service for multiple short and long term service contracts. Prepares procurement requests, evaluates proposals for work, and serves as COR for procurement and a variety of complex contracts, while also maintaining procurement and contracting records. Represents Logistics and the facility with respect to contract changes, adjustments, or settlements and assists with the resolution of contractor claims, delays or suspension of work. Determines when contract termination is warranted and works to affect it. Oversees the activities and purchasing records of Logistics staff approved to hold and exercise procurement actions for goods and services in support of Logistics operations. Responsible for review and approval of purchase card reconciliations throughout Logistics. Develops space requests and coordinate movement of assets with Engineering Service and Environmental Management Service. Coordinates the administrative aspects of office moves, office construction. Represents the Logistics Chief at facility Space Committee Meetings. Collaborates with other offices to arrange and coordinate such activities. Performs other related duties as assigned. Work Schedule: Monday - Friday; 7:30am - 4:00pm Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD99842S Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized
    $44k-55k yearly est. 3d ago

  • Service Administrative Assistant I

    Warren Cat 4.3company rating

    Branch office administrator job in Amarillo, TX

    TEAM UP WITH US! The Service Administrative Assistant I schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. DO YOU HAVE WHAT IT TAKES? WHAT YOU'LL DO * Open Work Orders for Customers * Updating the aged WIP (Work in Progress) * Uploading Technician Notes * Preparing work orders for Invoicing * Collecting pre-payments, final payments, and sending for credit approval * Issuing PO's to our vendors * Communicating with customers and providing excellent customer service for internal and external customers * Reconcile P-card's for business needs * Coordinate and arrange meetings/travel; prepare agendas; record and transcribe minutes of meetings; conduct research and compile reports as needed * Order and maintain supplies; arrange for equipment maintenance. * Additional duties as assigned by supervisor WHAT YOU'LL NEED * High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. * Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. * Ability to write routine reports and correspondence. * Ability to speak effectively before groups of customers or employees of organization. * Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. * Ability to deal with problems involving several concrete variables in standardized situations. * Knowledge of MS Office Suite software. WHY WORK WITH US? * We like to take care of business and have fun doing it! * We offer health, dental, vision, life, and more as a comprehensive benefits package. * Don't you want to work with awesome people? IMPORTANT INFORMATION While performing the duties of this job, the employee is regularly required to sit, talk or hear. The employee is occasionally required to stand and walk. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Required travel up to 10%. This position is not considered a safety sensitive position. The Job description is subject to change by the employer as the needs of the employer and requirements of the job change. EEO/AA
    $21k-30k yearly est. Auto-Apply 36d ago

  • Ticket Sales & Membership Fulfillment Assistant

    Amarillo Sod Poodles

    Branch office administrator job in Amarillo, TX

    Ticketing Department & Membership Fulfillment Assistant As a Ticketing Department and Membership Fulfillment Assistant, you will report directly to the Director of Season Memberships. This internship is designed for you to learn all aspects of a ticket sales department. Not only will you be selling ticket packages, working ticket windows, helping to run the box office, you will also be a liaison to season ticket members, as well as an integral part of our gameday/event staff for all events at HODGETOWN during the 2026 season. Responsibilities Learn the art of heavy relationship-building with prospective and current clients in order to meet sales goals Place outbound calls to decision makers and customers to sell ticket packages Help sales reps upsell current clients to better seats Learn all aspects of ProVenue/Tickets.com including back end reporting/analytics of ticket usage Work with all ST clients on how to best use their tickets, including our consign back ticket program Assist with helping ST clients learn how to use their online ticket portal Assist with mass emails to all ST Holders with information throughout the season Act as liaison between all ST clients and Sod Poodles Work with Director of Corporate Sales to ensure all corporate clients are utilizing all of their tickets Assisting in ticketing platform related functions Data entry including group and season ticket contracts Provide a superior level of customer service to all suite clients, season ticket holders, plan holders, single game buyers, new business prospects and fans alike Ability to function in fast-paced environment, handle multiple projects and adhere to deadlines Minimum Qualifications Undergraduate Degree Must be able to work evenings and weekends, as required Nights & Holidays Must be available to work in Amarillo for duration of Assistantship (January- end of October) Self-Starter and able to work with multiple departments and people Strong customer service experience (both in person and over the phone) Ticket office experience; ProVenue/Tickets.com experience a plus Experience with Adobe Creative Suite considered a plus Intermediate computer skills (Word, Excel) We are seeking applicants that are excellent communicators, detail-oriented, team players, confident, ambitious, dedicated, diligent, computer savvy, and have a general knowledge of sports, and want to be in sales as a career. We prefer candidates with previous internships working in sports teams. This internship MAY lead to a FULL TIME OPPORTUNITY FOR THE RIGHT CANDIDATE This position pays $12.25 an hour plus commissions. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
    $12.3 hourly 47d ago

  • Service Administrative Assistant II

    Warren Equipment Company 3.9company rating

    Branch office administrator job in Amarillo, TX

    **TEAM UP WITH US!** The Service Administrative Assistant II schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. **DO YOU HAVE WHAT IT TAKES?** **WHAT YOU'LL DO** · Open Work Orders for Customers · Updating the aged WIP (Work in Progress) · Uploading Technician Notes · Prepare work orders of $5k to $10k for closing · Preparing work orders for Invoicing · Collecting pre-payments, final payments, and sending for credit approval · Issuing PO's to our vendors · Communicating with customers and providing excellent customer service for internal and external customers · Reconcile P-card's for business needs · Coordinate and arrange meetings/travel; prepare agendas; record and transcribe minutes of meetings; conduct research and compile reports as needed · Order and maintain supplies; arrange for equipment maintenance. · Additional duties as assigned by supervisor **WHAT YOU'LL NEED** · High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience. · Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. · Ability to write routine reports and correspondence. · Ability to speak effectively before groups of customers or employees of organization. · Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. · Ability to deal with problems involving several concrete variables in standardized situations. · Knowledge of MS Office Suite software. **WHY WORK WITH US?** · We like to take care of business and have fun doing it! · We offer health, dental, vision, life, and more as a comprehensive benefits package. · Don't you want to work with awesome people? **IMPORTANT INFORMATION** While performing the duties of this job, the employee is regularly required to sit, talk or hear. The employee is occasionally required to stand and walk. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Required travel up to 10%. This position is not considered a safety sensitive position. The Job description is subject to change by the employer as the needs of the employer and requirements of the job change. EEO/AA Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (**************************** notice from the Department of Labor.
    $23k-30k yearly est. 7d ago

  • Corporate Trust Assistant Account Administrator

    Herring Bank 2.6company rating

    Branch office administrator job in Amarillo, TX

    Benefits: Dental insurance Health insurance Paid time off Vision insurance About the Role Herring Bank is seeking a detail-oriented and customer-focused Assistant Account Administrator to support our Corporate Trust division. This position serves as the first point of contact for the department and plays a key role in processing trust-related information, supporting self-directed accounts, and delivering exceptional service to bondholders, churches, and internal partners. This role is well-suited for someone who enjoys multitasking, working with detailed financial information, and supporting customers in a regulated banking environment. What You'll Do Serve as the first point of contact for the Corporate Trust department, handling incoming calls and customer inquiries Open, process, and distribute all departmental mail, accurately interpreting and routing documents Answer bondholder questions related to interest and principal disbursements Open new self-directed accounts and collect required documentation Process account updates, distributions, contributions, dividends, and interest for self-directed accounts Prepare and mail monthly self-directed annual fee statements Perform annual administrative reviews for all self-directed accounts, ensuring required documentation is complete Assist with incoming and outgoing transfer requests Track insurance and financial statements for church accounts and distribute annual statements Provide backup support for daily trust journal entries and the Self-Directed Administrator as needed Refer customers to appropriate bank partners for additional products and services Support a collaborative team environment and a positive customer experience What You'll Bring High school diploma or equivalent and at least 3 years of relevant finance-related experience OR a bachelor's degree in business, Accounting, Finance, or a related field Proficiency with Microsoft Office and basic computer applications Strong telephone, written, and interpersonal communication skills Ability to manage multiple tasks in a fast-paced environment Strong attention to detail, organization, and time-management skills Positive, professional demeanor with a customer-service mindset Ability to work independently with minimal supervision Commitment to confidentiality and compliance Ability to work a non-exempt schedule up to 40 hours per week Must pass a background and credit check Why Herring Bank? We're a community bank built on relationships, integrity, and service. As our Trust and Wealth Management divisions continue to grow, we're looking for team members who value teamwork, accuracy, and deliver exceptional experience to customers and communities. Somos un empleador con igualdad de oportunidades y todos los candidatos calificados recibirán consideración por el empleo sin distinción de raza, color, religión, sexo, origen nacional, estado de discapacidad, estado de veterano protegido o cualquier otra característica protegida por la ley.
    $30k-37k yearly est. Auto-Apply 13d ago

  • Administrative Assistant, Commercial Operations & Transmission

    Golden Spread Electric Cooperative 3.8company rating

    Branch office administrator job in Amarillo, TX

    This position provides administrative and secretarial support to the Vice President, Commercial Operations and Transmission, Managers and other staff member to ensure that administrative needs are met in a timely, efficient and accurate manner. Provide organized and efficient administrative support to the Vice President, Commercial Operations and Transmission and other members of the Department, maintaining professional results, Coordinate travel arrangements, as needed by the Vice President Commercial Operations and Transmission and other employees, Type correspondence, memorandums, and other documents in draft and final form from written and/or dictated materials, to include composition of materials, Assist with scheduling of meetings/coordinate arrangements for meetings and assemble appropriate information; arrangements may include lodging and travel, Assist with purchases of office supplies and equipment, Establish and maintain appropriate files, logs and records including confidential information, Coordinates reservations and oversees all necessary maintenance for the Commercial Operations & Transmission Vehicle. Responsible for coordination of guests, vendors and maintenance personnel to ensure each person signs in and receives a visitor badge. Provide back-up assistance to the Executive Assistant and other Administrative Assistants as needed to include coordinating time off and telephone coverage, Work with the Executive Administrative Assistant to facilitate adherence to administrative support guidelines, to communicate changes in office administration practices, and to share knowledge of administrative duties, particularly technology, Continually work with the Legal Department in developing and maintaining an effective and appropriate filing system for the Commercial Operations & Transmission Department, e.g. ensure appropriate legal/regulatory and administrative documents are filed and appropriately retained, Ability to efficiently manage multiple tasks, Perform duties as a receptionist, Special projects as required, Perform related work as assigned. Qualifications: High School Diploma, Associate Degree in secretarial science oir equivalent (minimum of 2-3 years prior administrative experience) High School level competency in English and Math; extensive knowledge of spelling, punctuation and grammar within the organizations. Above average typing and transcribing skills to include statistical typing and competence with word processing. This position requires a thorough knowledge of: Standard office practices and procedures, Office administration,basic accounting skills, and time management skills to allow for efficient and effective support of the Vice President of Commercial Operations & Transmission and Department staff, Ability to work independently with a minimal amount of guidance to complete assignments in a timely and efficient manner Electronic communications and application software, e.g.Internet Explorer, Microsoft Office, Excel, Power Point and other computer software, This position requires the following abilities and skills: Ability to coordinate projects, Excellent organizational and planning skills Excellent interpersonal relationship skills, Excellent verbal and written communication skills, Work efficiently and effectively in high pressure situations Makes effective use of supervisors time and resources Experienced with developing and aiding in the development of power point presentations for Golden Spread Board of Directors meetings and other staff meetings.
    $35k-41k yearly est. 60d+ ago

  • Secretary - Amarillo

    The Bair Foundation 3.6company rating

    Branch office administrator job in Amarillo, TX

    SECRETARY The Bair Foundation is a non-profit, social service ministry looking to recruit candidates who have a passion for serving families and children and who exhibit our core values of Caring, Helping, Dedication and Teamwork. If this sounds like you, we look forward to viewing your application! BENEFITS: Generous Holiday and PTO benefits Medical, Dental, Vision 401K Traditional and ROTH Training and Educational Assistance Eligible employer for the Public Service Loan Forgiveness (PSLF) program ESSENTIAL FUNCTIONS: Type and electronically file correspondence and documents Answer telephone/route calls Assist with inputting information and compliance maintenance into the electronic database systems Ensure all paperwork is accurate and up to date with state regulations Order office supplies and keep office equipment in good working order Make copies, send scanned documents via email, distribute mail, schedule appointments Assist in pre-hire documents or requirements of new staff Relieve supervisor or staff of details associated with various projects and activities Compile and process various reports, records, tracking systems, and notifications to fulfill regulatory and internal reporting requirements which could include billing Proficient with Word and Excel Qualifications JOB QUALIFICATIONS: High School Diploma or GED One year general office experience Must be proficient in the Windows operating system
    $22k-28k yearly est. 17d ago

  • Administrative Assistant to the Registrar

    Frank Phillips College 3.4company rating

    Branch office administrator job in Borger, TX

    Frank Phillips College is seeking a skilled and reliable Administrative Assistant that provides front-line service to students, staff, and visitors while ensuring accurate and confidential management of academic records. This role supports daily office operations, maintains student files, processes transcript requests in accordance with FERPA, and assists with other academic support activities. The ideal candidate is organized, detail-oriented, professional, and committed to delivering exceptional customer service. QUALIFICATIONS: * High school diploma or equivalent required; associate degree preferred. * Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and ability to learn institutional systems. * Excellent verbal and written communication skills. * Strong organizational and time management abilities; able to handle multiple priorities. * Ability to maintain professionalism, discretion, confidentiality and comply with FERPA. BENEFITS: Full-time positions offer excellent FPC benefits. SALARY: Salary is commensurate with experience and education. All applicants are subject to a background check.
    $27k-33k yearly est. 22d ago

  • Administrative Assistant III - Inmate Records - Clements Unit (034849)

    Texas Department of Criminal Justice 3.8company rating

    Branch office administrator job in Amarillo, TX

    Performs complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Coordinates inmate records work activities and priorities; ensures compliance with agency policies, procedures, rules, and regulations; and coordinates and maintains office work schedules. B. Reviews, edits, and posts information to agency records; maintains and coordinates the maintenance of inmate records requests to include processing, verifying, and routing documentation; and compiles, tabulates, and enters statistical data. C. Reviews correspondence, reports, records, and other related documents to ensure completion and accuracy; edits and reconciles discrepancies; answers inquiries regarding policies and procedures; and responds to requests for information. D. Supervises the work of others; and provides training in the program area. * Performs a variety of marginal duties not listed, to be determined and assigned as needed MINIMUM QUALIFICATIONS A. Education, Experience, and Training * Graduation from an accredited senior high school or equivalent or GED. * Two years full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. * Computer operations experience preferred. B. Knowledge and Skills * Knowledge of office practices and procedures. * Knowledge of records administration and records maintenance techniques and procedures. * Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. * Skill to communicate ideas and instructions clearly and concisely. * Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. * Skill to interpret and apply rules, regulations, policies, and procedures. * Skill in problem-solving techniques. * Skill in the use of computers and related equipment in a stand-alone or local area network environment. * Skill to prepare and maintain accurate records, files, and reports. * Skill to train and supervise others. * Skill to type 45 words per minute (with no more than 10 errors) preferred. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile
    $29k-36k yearly est. 4d ago

  • Administrative Assistant - Centralized Support

    DPR Construction 4.8company rating

    Branch office administrator job in Amarillo, TX

    OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant, Centralized Support, to assist with our Mega Projects across multiple regions. The ideal candidate for this role will be available to work hybrid out of an OES office, highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities * Maintaining positive working relationships with internal and external partners. * Reconciling PO receivers via Coupa. * Invoice processing via Coupa. * Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. * Creating and maintaining vendor and employee master files. * Reviewing and reconciling customer statements and accounts. * Receiving, placing, and filling customer orders and purchase orders. * Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. * Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities * Excellent listening and communication skills. * Intermediate proficiency in Microsoft Office Suite. * Positive interpersonal skills with strong attention to detail. * Ability to work in both a team environment and independently. * Ability to thrive in a multitasking environment. * Bilingual in Spanish a plus. Education and Experience * 1+ years of administrative experience is required. * Construction supply and equipment industry knowledge a plus. * Experience with Coupa is preferred. Physical Requirements * The ability to work out of one of our OES offices. * Must be able to sit or stand for prolonged periods of time. * Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************
    $35k-41k yearly est. Auto-Apply 4d ago

  • Project Assistant

    Yearout Mechanical LLC

    Branch office administrator job in Amarillo, TX

    **Yearout Mechanical, a Legence company** Yearout Mechanical (********************* is a New Mexico based company specializing in the installation of mechanical and process systems for the commercial, government, manufacturing and industrial communities of New Mexico and Texas. Since our incorporation in August of 1964, Yearout Mechanical has consistently grown and expanded its capabilities, reaching its present position as the premier mechanical contractor in New Mexico. Our mission is to be invaluable to our partners (clients, vendors, industry, and employees) so they cannot imagine success without us, by providing comfortable, reliable and efficient mechanical systems that meet our partners' needs. About the role as a Project Assistant, you'll play a vital role in supporting our construction projects by keeping documents, schedules, and logistics running smoothly. You'll work closely with Project Managers, Foremen, and subcontractors, ensuring that all critical processes stay on track. This role is ideal for someone highly organized, responsive, and enthusiastic about delivering excellent internal and external customer service. **Clerical & Office Procedures** · Generate, issue, and route subcontracts using standard templates · Maintain accurate and current project files, including digital folders and document logs · Assist with new vendor setup and subcontract documentation requirements · Organize and manage electronic records using alphanumeric filing systems · Complete Contract Review Checklists with the Project Manager, ensuring all required documents are submitted **Project Coordination** · Support Project Manager and Foreman with subcontractor work coordination · Schedule meetings, prepare agendas and documents, and support full project lifecycle events including Kickoff, Turnover, Productivity, and Closeout · Submit permit applications for state, county, and city requirements · Attend weekly manpower and project management meetings; review and update project status logs and checklists with the PM **Customer Service & Communication** · Serve as a liaison between internal teams and external partners to ensure clarity and responsiveness · Provide timely updates to stakeholders and follow up as needed · Demonstrate a service-oriented mindset by proactively assisting team members and addressing needs **What You Bring** · **Preferred:** High school diploma and 3-5 years of construction work experience · Strong organizational, time management, and communication skills · High attention to detail and accuracy · Ability to handle multiple tasks across various stages of construction · Proficient with Microsoft Office 365 (Excel, Word, Outlook, Teams) **Core Competencies** · Time Management & Prioritization · Attention to Detail & Process Accuracy · Communication & Active Listening · Problem Solving & Critical Thinking · Customer Service Mindset · Administrative & Clerical Skills · Tech Savvy - especially Excel, Outlook, and project platforms **Additional Requirements** · Possess a valid driver's license with a driving record that meets company standards · Successfully pass a background check, drug screen, employment verification, and reference checks · Must be able to lift up to 25 lbs and perform general office tasks such as sitting, typing, filing, and using a multi-line phone system **Location** Albuquerque, NM. \#LI-Onsite #LI-ST1 **About Legence** Legence (****************************** (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems-enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world's most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients. **Benefits Overview** **Health & Welfare:** Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program **Time Off Benefits:** Paid vacation, company-paid holidays, and paid sick leave **Financial Benefits:** 401(k) retirement savings plan **Reasonable Accommodations** If you need assistance or accommodations during the application or interview process, please contact us at ******************* or your dedicated recruiter with the job title and requisition number. **Third-Party Recruiting Disclaimer** Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence. **Pay Disclosure & Considerations** Where pay ranges are indicated, please note that a successful candidate's exact pay will be determined based relevant job-related factors, including any of the following: candidate's experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws. **Equal Employment Opportunity Employer** Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations. EEO is the Law **Job Details** **Pay Type** **Hourly**
    $29k-45k yearly est. 22d ago

  • Administrative Assistant (Mortgage)

    Access Community Credit Union 3.6company rating

    Branch office administrator job in Amarillo, TX

    Joining Access Community Credit Union means becoming part of both a growing company and a supportive team. Access Community Credit Union prioritizes employee well-being, diversity, innovation, and collaboration. Leadership fosters a positive environment where staff feel valued and supported. Our purpose statement “Helping You Build Financial Security” is guided by the core values of relationships, integrity, community and financial security. Our team is committed to providing trusted advice to all members, aiming to benefit local families and strengthen community connections, “The Access Way”. As part of our team, you will be eligible to receive the following benefits: 401(k) with company match Health, Dental and Vision insurance PTO & Sick leave Performance based incentives OT Classification: Non‑Exempt Position Summary Provides high-level administrative, analytical, and operational support to the SVP, Chief of Mortgage Lending, to ensure efficient mortgage branch operations. Responsibilities include file preparation, pipeline tracking, member communication, and coordination with third parties. The role requires strong organizational skills, accuracy, multitasking ability, and adherence to regulatory standards. Required Qualifications Experience in mortgage lending or real estate preferred. Proficiency with LOS systems (e.g., Encompass). Strong written and verbal communication. Attention to detail with financial documents. Familiarity with Conventional, FHA, VA, USDA loans. High school diploma required; associate degree in business or finance preferred. Work Environment The role is office-based in a busy, fast-paced setting. Employees will spend long periods sitting and using a computer or phone.
    $28k-35k yearly est. 5d ago

  • Member Assist Cart Attendant

    Walmart 4.6company rating

    Branch office administrator job in Amarillo, TX

    We are looking for people who take pride in their work to join our team. You help shape our member's entire shopping experience by giving them a positive first and last impression. In the member assist - cart attendant role, you are responsible for ensuring members see a well-kept parking lot which includes helping members with their purchases, and ensure there are carts ready and available. You will also assist our members helping them load their vehicles and support creating a great member experience. This means you are constantly on your feet and on the go. Rain or shine, sleet or snow, our members count on you. You will sweep us off our feet if: - You thrive in fast-paced environments - You're a multi-tasker at heart - You keep member satisfaction as your top priority - You can stand for long periods of time while assisting members quickly and accurately - You're a problem solver who tackles obstacles head-on to ensure each task is completed with excellence You will make an impact by: - Maintaining a positive attitude by smiling, greeting and thanking members - Providing exceptional customer service to members across the club as needed, answering any questions they may have - Maintaining a clean, neat, and member-ready area The member assistant - cart attendant is a great way to start a fulfilling career at Sam's Club. Apply now! The above information has been designed to indicate the general nature and level of work performed in the role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. The full job description can be made available as part of the hiring process. **What you'll do...** Ensures club pick up orders are filled by contacting members to notify when pickup time is delayed; informing members when products are unavailable (for example, out of stock); offering members alternative product options when needed; ensuring products are selected and packaged according to company policies and procedures; ensuring items are dispensed when members arrive for pickup; resolving member issues and concerns; and promoting the company's products and services. Maintains safety of facility according to company policies and procedures by conducting safety sweeps; following procedures for handling merchandise; and correcting and reporting unsafe situations to facility management. Provides member service by acknowledging the member and identifying member needs; assisting members with purchasing decisions; processing member purchases; assisting with payments according to company policies and procedures for different membership and payment types; utilizing cash registers to assist members with transactions; locating and organizing merchandise; zoning the designated areas; resolving member issues and concerns; promoting the company's products and services; organizing and maintaining availability of carts/flatbeds; assisting members with transporting items; utilizing cart retrieval equipment according to company policies and procedures; and maintaining parking lot cleanliness. Complies with company policies, procedures, and standards of ethics and integrity by implementing related action plans; using the Open Door Policy; and applying these in executing business processes and practices. Completes work assignments and priorities by using policies, data, and resources; collaborating with managers, co-workers, customers, and other business partners; identifying priorities, deadlines, and expectations; carrying out tasks; communicating progress and information; determining and recommending ways to address improvement opportunities; and adapting to and learning from change, difficulties, and feedback. At Sam's Club, we offer competitive pay as well as performance-based bonus awards and other great benefits for a happier mind, body, and wallet! - **Health benefits** include medical, vision and dental coverage - **Financial benefits** include 401(k), stock purchase and company-paid life insurance - **Paid time off benefits** include PTO, parental leave, family care leave, bereavement, jury duty, and voting. You will also receive PTO and/or PPTO that can be used for vacation, sick leave, holidays, or other purposes. The amount you receive depends on your job classification and length of employment. It will meet or exceed the requirements of paid sick leave laws, where applicable. For information about PTO, see ******************************* . - **Other benefits** include short-term and long-term disability, company discounts, Military Leave Pay, adoption and surrogacy expense reimbursement, and more. Live Better U is a company paid education benefit program for full-time and part-time associates in Walmart and Sam's Club facilities. Programs range from high school completion to bachelor's degrees, including English Language Learning and short-form certificates. Tuition, books, and fees are completely paid for by Walmart. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to a specific plan or program terms. For information about benefits and eligibility, see One.Walmart at ********************** . The hourly wage range for this position is $16.00 to $23.00* *The actual hourly rate will equal or exceed the required minimum wage applicable to the job location. Additional compensation in the form of premiums may be paid in amounts ranging from $0.35 per hour to $3.00 per hour in specific circumstances. Premiums may be based on schedule, facility, season, or specific work performed. Multiple premiums may apply if applicable criteria are met. **Minimum Qualifications...** _Outlined below are the required minimum qualifications for this position. If none are listed, there are no minimum qualifications._ **Preferred Qualifications...** _Outlined below are the optional preferred qualifications for this position. If none are listed, there are no preferred qualifications._ Customer Service **Primary Location...** 8952 Westgate Parkway West, Amarillo, TX 79124-0000, United States of America Walmart and its subsidiaries are committed to maintaining a drug-free workplace and has a no tolerance policy regarding the use of illegal drugs and alcohol on the job. This policy applies to all employees and aims to create a safe and productive work environment. Walmart, Inc. is an Equal Opportunity Employer- By Choice. We believe we are best equipped to help our associates, customers, and the communities we serve live better when we really know them. That means understanding, respecting, and valuing diversity- unique styles, experiences, identities, abilities, ideas and opinions- while being inclusive of all people.
    $16-23 hourly 60d+ ago

  • Grocery/Bulk Assistant

    Natural Grocers 4.4company rating

    Branch office administrator job in Amarillo, TX

    The Job in a Nutshell: The Grocery/Bulk Assistant is responsible for assisting the Grocery/Bulk Manager in the successful operation and profitability of the Grocery/Bulk department. Applications are accepted by the date below, which may be updated if the hiring timeline is extended. 01/30/2026 Responsibilities Main Ingredients: Providing World Class Customer Service as a number one priority. Exemplifying integrity, responsibility, and excellence and adhering to all policies. Creating inviting, full and shoppable departments. Assisting the grocery/bulk department manager in ordering for the grocery and bulk departments and maintaining accurate inventory levels. Assisting the grocery/bulk department manager in managing margin, COGs and overall department profitability including minimizing shrink and maximizing effective purchasing. Ensuring all in-stock products/conditions meet company standards. Offering and following up on special orders. Merchandising shelves, endcaps and dynamic displays. Assisting in managing as well as participating in tagging, facing, rotating, cleaning, markdowns, stocking, and backstock. Assisting in training and monitoring of department personnel including assigning and following up on tasks. Conducting active and passive demos. Working with the department manager to address performance issues within the department. Supporting store opening and closing activities including Daily Sales Report (DSR) and cash handling and cashier closeout responsibilities. Handling register functions including backup cashiering, managing customer returns, addressing customer complaints, and covering register shift changes, including those for scheduled breaks. Maintaining the safety and security of customers and employees. Answering customer questions per company standards and policies, including the use of Health Supportive statements and/or statements of nutritional support. Continually increasing product knowledge. Using SAP and inventory management software, emailing and utilizing other IS programs as needed. Working a schedule based on store needs which includes evenings, weekends, holidays. Position requires working five days, 40 hours per week and attending mandatory store meetings. This position has limited Manager on Duty but is never intended to be the overall Manager on Duty for the store. Although this is a general outline of job responsibilities all employees are expected to be “hands on” and do whatever it takes to get the job done and make the company thrive. Qualifications Recipe for Success: High School diploma, GED or equivalent preferred. 1 year of experience in grocery or retail environment preferred; natural foods background is a plus. 1 year of experience supervising others preferred. Ability to pass food safety training courses and/or certifications as required by law and maintain compliance by keeping certifications up to date and registered if applicable. Ability to manage changing priorities and to stay focused with the task at hand. Possess a sense of urgency in the completion of tasks. Possess excellent customer service skills. Highly organized with great attention to detail. Ability to take direction and follow through. Must be cashier trained and able to count currency. Proficient in MS Word, Excel and Outlook This is not an employment contract. It does not guarantee a job or that the above listed duties are the limit of responsibilities. The job and are subject to change with and without notice. Employees are required to accomplish any and all tasks assigned to them by their Manager and/or other Store Support Center manager that might not be listed in this job description. We can recommend jobs specifically for you! Click here to get started.
    $25k-28k yearly est. Auto-Apply 2d ago

  • Administrative Assistant

    Ama Techtel 3.4company rating

    Branch office administrator job in Amarillo, TX

    The Administrative Assistant handles receptionist duties and provides a variety of administrative support functions to departments including Operations, HR, Accounting, Call Center, Sales and Collections. This position also offers administrative support as needed to management and organizes and coordinates various company functions. Job Description Responsible for answering phones during business hours and transferring calls to the appropriate party. Assist walk-in customers. Take payments from customers and process daily payments. Handle lost payment research, daily balance of drawer and prepare deposit. Print and send invoices when needed. Prepare new hire binders, fax/email/file new hire information, insurance forms, write-ups, and all other personnel file information. Schedule interviews and all other HR duties as assigned. Prepares all necessary paperwork prior to interviews. Create all new hire and termination tickets in Rev.io for various departments. Enter sales orders as needed and track upsells, leads and DV sales. Keep appropriate sales boards/walls updated. Scan customer requests and attach them to the account. Receive and process returned equipment from customers. Send recovery boxes to customers as needed. Follow-up with dispatch to ensure outdoor equipment has been recovered. Notifies the warehouse when equipment is returned for storage. Sends email or submits billing research ticket to billing as necessary. Process returned mail, incoming and outgoing mail, deliver mail and accept package deliveries. Check drop box daily for returns. Mail expired and decline credit card postcards and make calls as needed. Run collection process and reports, assign collection calls, and send out collection letters. Organize special events such as Christmas Party, company luncheons, make travel arrangements and coordinate lunch for guests/managers as needed. Book and prepare conference rooms for meetings and training. Ensure cleanliness of conference room and break room. Work all assigned system tasks. Send customer correspondence for various information. Contact maintenance and vendors as needed. Order supplies as needed. Participates in morale boosting committee and events. Ensures the office maintains a festive atmosphere by decorating key areas assigned by management. Execute company projects and all other duties as assigned by management team. Requirements Must possess excellent communication and problem-solving skills Ability to work with minimal supervision, be self-directed and be a fast learner Excellent customer service skills and possess a professional appearance Working knowledge of Excel and Word At least three years of office/administrative experience Must possess excellent typing skills HS diploma
    $24k-32k yearly est. 17d ago

  • ADMINISTRATIVE ASSISTANT III

    City of Amarillo, Tx

    Branch office administrator job in Amarillo, TX

    STARTING PAY: $14.00 - $16.00 per hour Under the general supervision of the Office Manager, this position provides customer service at the front counter and by phone. Data entry and clerical staff to the Community Improvement Program, tracks status of ongoing cases, calculates fees, and provides procedural and policy information to the public. Also receives complaints from the public. ESSENTIAL RESPONSIBILITIES * Provides quick, friendly customer service by answering citizen and customer inquiries, in person and over the phone. * Explains complex laws, codes, regulations, and ordinances. * Communicates effectively to property owners, contractors and other stakeholders. * Reads and interprets maps and specifications. * Prepares clear and concise reports, correspondence, and other written materials. * Support the processes and paperwork of Community Improvement staff as necessary. * Maintains accurate records and files. * Organizes and prioritizes work and meeting critical deadlines. * Uses tact, initiative, and independent judgment within established procedural guidelines. * Establishes and maintains effective working relationships with those contacted in the course of the work. * Accepts, receives and collects payments. * Performs other job-related duties as assigned. MINIMUM REQUIREMENTS Requires a High School Diploma or equivalent and a minimum of one year of clerical experience. Bilingual in Spanish preferred. KNOWLEDGE, SKILLS, AND ABILITIES * Knowledge of math skills sufficient to calculate simple geometric areas, volumes, and ratios. * Ability to type, 30 wpm is preferred. * Ability to operate computers for data entry and word processing. * Strong verbal and written communication skill. * Ability to operate small office equipment, including copy machines or multi-line telephone systems. ADA PROFILE Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this position. While performing the duties of this Job, the employee is regularly required to exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. The employee must also balance, climb, crawl, crouch, walk, stand, kneel, stoop, sit, hear, feel, finger, grasp, handle, reach, pull, push, speak, see, and talk. Also requires the ability to make rational decisions and perform repetitive motions. WORK ENVIRONMENT The employee works in a dynamic environment that requires being sensitive to change and responsive to changing goals, priorities, and needs. Normal work hours are Monday-Friday 8 am - 5 pm The City of Amarillo is an Equal Opportunity employer and encourages applications from eligible and qualified persons regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status, in compliance with applicable federal, state and local law. The City of Amarillo provides reasonable accommodations to applicants with disabilities on a case by case basis. If you need a reasonable accommodation for any part of the application or hiring process, please contact the Human Resources Office at ************.
    $14-16 hourly Auto-Apply 26d ago

  • Administrative Assistant

    Road & Rail Services 4.4company rating

    Branch office administrator job in Borger, TX

    Road & Rail Services Administrative Assistant Perform the essential functions required to ensure compliance with the company and customers procedures. General clerical duties to include but not limited to typing, filing and scheduling, performs duties such as financial record keeping, payroll, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Responsibilities: * Comply with all industry, customer and company safety regulations and operating procedures; * Drive vehicles, at all times, in accordance with company and customer instructions/procedures; * Must maintain regular and acceptable attendance at such level as is determined in the company's sole discretion; * Efficiently provide administrative support determined by site management to meet the deadlines associated with corporate paperwork; * Perform housekeeping duties as required by site management; Experience Requirements: * Must have at least 1 year of administrative experience * Must be proficient in excel spreadsheets * Must have at least 1 year of experience using Microsoft Office programs * Must be able to type at least 30 WPM with minimal errors * Basic accounting skills needed * Data processing required Skills, Licenses, Certification, and/or Special Training: * Must maintain a valid state driver's license if required to operate company equipment; * Meet and maintain all requirements contained in the Conditions of Employment policy. Expectation: We expect all associates to be committed to a high standard of safety, be willing and able to comply with all safety policies/rules and willing to report safety violations and potential safety violations to appropriate supervisory personnel. Individuals performing this function must not pose a direct threat or significant risk of substantial harm to the safety or health of himself/herself or others. Company Profile: Established in 1987, Road & Rail Services has grown and diversified to become a leading provider of rail related services in North America. Our network of skilled associates provides plant and terminal operating expertise as well as field maintenance of rail assets for railroads, rail shippers, and owners of rail related equipment and facilities.
    $23k-35k yearly est. 24d ago

  • Business Office Coordinator - BOC

    HMR Veterans Services 4.2company rating

    Branch office administrator job in Amarillo, TX

    Come Work With America's Heroes Where it is Our Honor to 'Serve Those Who Served!' ***New Wages with Higher Pay and Generous Benefit Package!*** 401(k) matching Medical, Dental, and Vision Insurance (Health Insurance) Employee Assistance Program PTO (Paid Time Off) Tuition Reimbursement Free Life Insurance* And Much, Much More! Key Qualifications: Must possess, at a minimum, a high school diploma with at least two (2) years business school, or the equivalent Must have demonstrated working knowledge of general insurance billing practices, Medicare, and Medicaid. Responsibilities: To oversee the business office in accordance with current applicable federal, state, and local standards, guidelines, and regulations. To administer the collections process for the facility in accordance with current acceptable accounting and cost reimbursing principles relating to long-term health care.
    $38k-49k yearly est. 6d ago

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