Branch office administrator jobs in Bakersfield, CA - 33 jobs

CLASSIFICATION TITLE: Administrative Support Coordinator II UNION CODE: R07 TEMPORARY END DATE: This position is temporary and ends on or before December 31, 2026. Any continuation beyond December 31, 2026 is contingent upon satisfactory performance and available funding. FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location) ANTICIPATED HIRING RANGE: Step 1 $4,367 - Step 4 $4,634 However, offer amount will be commensurate with candidate's experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $4,367 - $6,362 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 15 paid holidays per year and more! See our benefits website for additional information. CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants POSITION PURPOSE: Under the general supervision of the Facilities Management Services Administration Director (Director), the Administrative Support Coordinator II is the primary customer service representative and administrative support for the Facilities Operations and Maintenance Services departments. The Coordinator coordinates and oversees workflows and data management in the Computerized Maintenance Management System, ServiceNow, to ensure timely customer service, cost tracking, and overall performance monitoring. The incumbent monitors event scheduling and coordinates and communicates event information. This position is responsible for maintaining high-quality customer service and supporting well-organized operations in a collaborative and professional manner. DUTIES & RESPONSIBILITIES: Computerized Maintenance Management System (CMMS) Administration Provides daily administration of the CMMS work control system, ServiceNow, working with all Facilities Operations and Management Services departments and Capital Planning, Design, and Construction, including, but not limited to the following: Work Order Submissions - Manages the workflow for a high volume of work order requests of varied complexity submitted via ServiceNow for urgent issues, corrective maintenance, preventative maintenance, and events from customers in all areas of the CSUB organization. Inputs work orders on behalf of customers and managers as needed. Work Order Review - Reviews work orders and adds information as needed to ensure the work order is clear and complete. Identifies the appropriate location, priority, department, and technician and ensures the work order is accurately assigned for timely customer service. Applies knowledge of system meta-data to ensure accurate recording and assignment of work orders. Applies knowledge of multiple departments and trades to assign work orders and coordinate technician responses to urgent requests. Applies knowledge of CSUB organizations and service level agreements to identify service charges and communicates with customers to identify chargeback financial coding. Work Order Closures - Coordinates with managers to identify work order close out timing and completeness to ensure accurate record management. Verifies charge back information and time and materials data entry. Conducts follow-up with customers for chargeback information as needed. Conducts follow-up with technicians for time and material costs as needed. Invoicing and Chargebacks - Enters invoice and purchase order data into associated work order(s) and ensures invoices and purchase orders are scanned and attached to the work order. Communicates with and requests chargeback information from customers prior to chargeback processing. Regularly prepares and reviews all chargeback records from ServiceNow exported to Excel to determine chargeback status and validate charges. Communicates timely any unposted charges to the Administrative Analyst overseeing chargeback activities and conducts follow-up with customers as needed. Ensures service charge information is included in the work order record as needed. Project Records - Inputs projects into ServiceNow and links all work orders related to a project. Conducts follow-upas needed to verify or clarify project information in the system to ensure quality service response and accurate records management. Asset Management - In coordination with the Director and Shipping and Receiving, inputs new assets information into ServiceNow to ensure complete and timely asset onboarding. Maintains asset life cycle information and related documentation in ServiceNow to ensure accurate and complete records, including but not limited to permits and inspection reports. Proactively communicates permit expiration dates and inspection activities to management to maintain the integrity of asset management data in ServiceNow. Preventative Maintenance Program Support - In coordination with managers, identifies assets and spaces requiring recurring work orders and establishes the necessary preventative maintenance work orders. In coordination with managers, administers asset activation and deactivation in ServiceNow. Applies knowledge of system requirements and meta-data to ensure accurate preventative maintenance work order actions. Performance Reporting - Coordinates and prepares metrics for weekly progress review meetings with multiple managers to support workflow management in ServiceNow. Reviews work orders and progress metrics to identify issues requiring management attention to ensure timely customer service and accurate data management. System Support Coordination - Coordinates with IT on ServiceNow access and system troubleshooting. Provides training to managers, technicians, student assistants, and customers in the use of ServiceNow. Provides lead direction and oversight to student assistant data entry to maintain system integrity and preserve the Preventive Maintenance Process. Coordinates and communicates with managers and technicians to address a variety of work order issues. Customer Service & Administrative Support Coordination Provides direct responses to internal and external customers on a variety of operational issues via phone and email. Coordinates student assistants, managers, and technician responses to internal and external customers via phone, email, and radio. Applies knowledge of CSUB campus facilities, organizations, operations and maintenance departments, and trades to communicate and coordinate with management for timely, high-quality responses to customers. Uses sounds judgement to quickly address urgent and emergency issues with management. Coordinates with managers, technicians, and Administrative Analyst to identify information regarding response status, work order costs, and a variety of other issues to develop solutions to customer problems and provide a timely response to customer inquiries. Coordinates and provides administrative and clerical support for Facilities Operations and Maintenance Services divisions. Provides training to managers, technicians, and student assistants in administrative and clerical procedures and processes. Provides lead direction and oversight to student assistants in customer service response coordination and administrative and clerical procedures. Evaluates administrative processes, administrative procedures, and clerical practices and makes recommendations for improvements. Implements improved processes and procedures. Reviews Facilities and CPDC website content and makes recommendations to the AVP for updates. Collaborates with the Facilities department leadership and staff to implement website updates. Event Support & Class HVAC Scheduling Coordination Downloads class schedules for Facilities Operations management and technicians from events and class scheduling software (25Live). Verifies class schedule to assist managers in assessing and coordinating work that may impact classrooms. Coordinates and communicates with Event Scheduling to review upcoming events and verify event details. Produces regular and ad hoc reports of upcoming event details to the Director and Facilities Operations to ensure coordination of operation and maintenance services in support of events. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - High school diploma or GED and five (5) years of recent (within seven years) administrative support experience. LICENSES, CERTIFICATES, CREDENTIALS: Possession of a valid driver's license or the ability to obtain by date of hire. SKILLS, KNOWLEDGE & ABILITIES (SKA's) - Regular and reliable attendance is required. Ability to review data for statistical anomalies. Ability to research concerns about data provided using reporting functions. Ability to analyze work order data to assist managers with workload analysis. Ability to project work order completion rate based on existing work order data. Ability to handle multiple competing priorities while managing day-to-day workload for multiple departments. Ability to use common sense and make independent decisions regarding the priorities of work orders received. Ability to develop guidelines to manage the workflow more effectively. Skills necessary to provide weekly reports and manage production meeting data analysis. Ability to provide reports and information regularly and consistently. Ability to provide training to multiple departments and skill levels regarding the use and understanding of workflow processes and procedures. Skills to serve as liaison between Facilities Operations and Management Services and all other departments on campus on service needs. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to draft and compose correspondence and standard reports. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist. Ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn University infrastructure. PREFERRED QUALIFICATIONS: Experience supporting the administration of facilities management and maintenance, or in the construction industry. Working knowledge of Computerized Maintenance Management Systems and work control functions for university operations. Knowledge of university chargeback processes and procedures. Knowledge of university accounting structure. Knowledge of standards pertaining to university facilities functions (e.g., APPA). Working knowledge of California State University system processes and procedures. Demonstrated skills in developing and maintaining website content to promote customer service in a large organization. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work overtime, occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. PHYSICAL DEMANDS: LIGHT WORK - involves mainly sitting, up to 25% standing or walking; lifting medium weight objects limited to 25 pounds. ENVIRONMENTAL FACTORS: Is exposed to dust, fumes, gases, or radiation, microwave Drives motorized equipment SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position. BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. The California State University (“CSU”), including California State University, Bakersfield is committed to an inclusive and equitable community that values diversity and fosters mutual respect. All students and employees have the right to participate fully in CSU programs, activities, admission, and employment free from discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking and retaliation. The CSU Nondiscrimination Policy prohibits discrimination and harassment based on any protected status, sexual harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, prohibited consensual relationships, and retaliation. Campus contact for our Nondiscrimination policy is Allan Williams, Associate Vice President of Civil Rights & Compliance, (661) 654-2713.

REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - High school diploma or GED and five (5) years of recent (within seven years) administrative support experience. LICENSES, CERTIFICATES, CREDENTIALS: Possession of a valid driver's license or the ability to obtain by date of hire. SKILLS, KNOWLEDGE & ABILITIES (SKA's) - * Regular and reliable attendance is required. * Ability to review data for statistical anomalies. Ability to research concerns about data provided using reporting functions. Ability to analyze work order data to assist managers with workload analysis. * Ability to project work order completion rate based on existing work order data. * Ability to handle multiple competing priorities while managing day-to-day workload for multiple departments. * Ability to use common sense and make independent decisions regarding the priorities of work orders received. Ability to develop guidelines to manage the workflow more effectively. * Skills necessary to provide weekly reports and manage production meeting data analysis. Ability to provide reports and information regularly and consistently. * Ability to provide training to multiple departments and skill levels regarding the use and understanding of workflow processes and procedures. Skills to serve as liaison between Facilities Operations and Management Services and all other departments on campus on service needs. * Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. * Ability to independently handle multiple work unit priorities and projects. * Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. * Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to draft and compose correspondence and standard reports. * Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. * Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. * Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. * Excellent communication skills; ability to effectively communicate information in a clear and understandable manner. * Thorough knowledge of English grammar, spelling, and punctuation. * Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist. * Ability to maintain a high degree of confidentiality. * Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. * Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. * Working knowledge of or ability to quickly learn University infrastructure. PREFERRED QUALIFICATIONS: * Experience supporting the administration of facilities management and maintenance, or in the construction industry. * Working knowledge of Computerized Maintenance Management Systems and work control functions for university operations. * Knowledge of university chargeback processes and procedures. Knowledge of university accounting structure. * Knowledge of standards pertaining to university facilities functions (e.g., APPA). * Working knowledge of California State University system processes and procedures. * Demonstrated skills in developing and maintaining website content to promote customer service in a large organization. * Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. * Must be willing to travel and attend training programs off-site for occasional professional development. * Must be able to work overtime, occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. PHYSICAL DEMANDS: LIGHT WORK - involves mainly sitting, up to 25% standing or walking; lifting medium weight objects limited to 25 pounds. ENVIRONMENTAL FACTORS: * Is exposed to dust, fumes, gases, or radiation, microwave * Drives motorized equipment SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position. BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. The California State University ("CSU"), including California State University, Bakersfield is committed to an inclusive and equitable community that values diversity and fosters mutual respect. All students and employees have the right to participate fully in CSU programs, activities, admission, and employment free from discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking and retaliation. The CSU Nondiscrimination Policy prohibits discrimination and harassment based on any protected status, sexual harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, prohibited consensual relationships, and retaliation. Campus contact for our Nondiscrimination policy is Allan Williams, Associate Vice President of Civil Rights & Compliance, **************. Advertised: Jan 16 2026 Pacific Standard Time Applications close: Jan 30 2026 Pacific Standard Time

7281 - Bakersfield - 6801 Colony Street, Bakersfield, California, 93307 CarMax, the way your career should be! Provide an iconic customer experience Ensuring today's customers can buy the vehicles they want in a way that suits them means offering support during every step of the journey. You will guide customers through the paperwork associated with vehicle sales and support the functions of all store departments. By handling administrative details for our store, you will ensure that our customers receive an iconic customer experience. We've become the nation's largest retailer of used cars due to our honesty and transparency, and those same traits will help you succeed, too. What you will do - Essential responsibilities * Complete administrative tasks to support all store departments * Provide customer service by greeting customers and guiding them through paperwork * Communicate effectively with customers and business partners * Maintain coverage at information desk and answer multi-line phone system Learn and succeed as part of a team This is a high-energy office environment where you will work as a team to handle a wide range of customer interactions and make sure everything goes smoothly. Opening and closing the business office, completing financial transactions, and processing paperwork will require a high level of attention to detail. We work and learn as a team to prioritize the customer experience. This is a Part-Time Position Qualifications and requirements * Customer service experience * Available to work Nights, Weekends and Holidays * Thrive in a fast-paced office environment * Good listening skills and a strong customer focus * Strong written and verbal communication skills * Basic computer skills, including word processing and spreadsheets About CarMax CarMax disrupted the auto industry by delivering the honest, transparent and high-integrity experience customers want and deserve. This innovative thinking around the way cars are bought and sold has helped us become the nation's largest retailer of used cars, with over 200 locations nationwide. Our amazing team of more than 25,000 associates work together to deliver iconic customer experiences. Along the way, we help every associate grow their career and achieve their best, at work and in their community. We are recognized for our commitment to training and diversity and are one of the FORTUNE 100 Best Companies to Work For. CarMax is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law. The hourly rate for this position is: $16.00 - $33.90 Benefits: Except as otherwise required by state law, those considered part-time are eligible for sick time only in states that mandate it and amounts are accrued on a per pay period basis and range from 24 hours to unlimited based on state rules. In Washington, part-time Associates receive sick leave consistent with state law. Part-time Associates are also eligible for between 8 hours and 40 hours per year of vacation based on their length of service and subject to a 1 year waiting period. Part-time Associates are also eligible for 4 hours of Floating Holiday Time each calendar year subject to manager approval. For more details about benefits, please visit our CarMax Benefits website. Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.

PURPOSE Responsible for performing a variety of general administrative and office operations support activities. ESSENTIAL DUTIES AND RESPONSIBILITIES May serve as office receptionist. Greets visitors, determines the nature of their business, and notifies appropriate staff member while ensuring office security measures are followed correctly. Prepares routine correspondence, office forms and/or other business related documents. Performs data entry/retrieval functions. Handles Incoming and Outgoing mail and interoffice communications. May perform office supply inventory and replenishment services. May arrange meetings and conferences; maintains calendars and makes travel reservations. Understands and observes all safety procedures and practices in order to prevent injury to self or co-workers; attends periodic safety meetings as required; may recommend changes to improve safety procedures. Other duties may be assigned. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. MINIMUM REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. High school diploma or General Education Degree (GED) and one (1) year administrative or related experience; or an equivalent combination of education and experience. COMPETENCIES Customer service skills Good verbal and written communication skills Ability to apply common sense understanding to carry out written or oral instructions Proficiency in Microsoft Office Suite WORK ENVIRONMENT / PHYSICAL ACTIVITY The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is generally performed in an office setting and generally sedentary, but may involve walking or standing for brief periods of time. May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds.

We're looking for a reliable and positive Administrative Assistant to join a welcoming team in Visalia. If you're organized, enjoy helping others, and are ready for a steady role without a long list of rigid requirements, this could be a great fit. What you'll do: Provide general office support and help keep daily operations running smoothly Answer phones, greet visitors, and assist with correspondence Manage scheduling, filing, and basic data entry Support team members with administrative tasks as needed What we're looking for: Strong organizational skills and attention to detail Friendly communication and customer service mindset Comfortable with basic computer tools (e.g., email, Word, Excel) Willingness to learn and pitch in where needed Why this role: Supportive work environment where teamwork matters Clear expectations without unnecessary hoops A chance to grow your skills in a stable administrative role

We are a growing company and we are looking for amazing people to join our team! Have you been looking for the perfect opportunity to get your foot in the door at the right company? Are you Outgoing, Hardworking, People Loving and all around Awesome?! We want to meet YOU! Check out what we are about at *************************** Position: Being the best part of our patient's day, greeting patients, answering phone calls, scheduling, data entry, insurance verification, collecting patient payments, working with Dr. T and our Smile Squad. Experience preferred: Customer service, phones, receptionist, insurance experience is a plus. Bi-lingual Spanish is a must. We are willing to train the right personality! Hours: Mon-Fri 7:30am-5:15pm approximately 35-40 hours weekly. Rate of Pay: $21.00 - $26.00+ Competitive pay for Rockstar performance! Benefits: Medical, Dental, Vision Insurance, Paid Vacation, Paid Sick Leave, Paid Holidays, 401k retirement plan, Orthodontic Care. HOW TO APPLY: If you feel you fit the above qualifications, we would love to hear from you! Submit your resume and answer a few get to know you questions. We will review your resume and if we are interested in scheduling an interview with you we will send you an invitation for an interview via email. *Keep an eye out in your spam folder as sometimes our email will go there.

Job DescriptionSalary: $17.00 - $22 hourly DOE Are you stuck in a stagnant JOB? Are you feeling uninspired by your work? Then you just need to find your why. Our mission is to bring unity, faith, and compassion to our community. Our mission is why we wake up excited for the challenge of changing an entire industry. Its why we work 40 hours a week. We come to work to serve thousands of neighbors in California. We strive to enhance the community experience forever, and it all starts with our TEAM. If what youre doing isnt giving you a sense of purpose and you want to join our quest to change an industry, apply today! About Unity, Inc.: We are an HOA management company founded in 1979 and rebranded to Unity, Inc. in 2020, owned by Sal Silva. We have over 40 team members who are 100% dedicated to our mission and making a difference. And by the way, we are not stuffy or corporate around here. Here are some of the perks and benefits at Unity, Inc.: Paid week off in December to observe the holiday season A 401(k) match Health, dental, and vision insurance on day 90 One fully paid workweek to volunteer for your favorite charity or nonprofit Generous PTO and paid sick-time off We prioritize work-life balance with health and wellness days It is a calling, and we are on a mission to bring UNITY and FAITH to an entire industry. The front desk receptionist is a critical part of our mission to deliver exceptional service to all Unity customers, primarily through the CRM database, face-to-face interaction, and phone by utilizing various software tools. This position is expected to ensure exceptional service standards and maintain a high level of customer satisfaction. What Winning Looks Like: Identify opportunities for process and office management improvements; design and implement new systems. Build sustainable relationships of trust, integrity, and respect in line with the company's values through open and interactive communication both internally and externally. Perform receptionist duties: greet visitors and answer and direct phone calls. Provide exceptional customer service by responding quickly and courteously to customer inquiries and service requests and taking prompt action to resolve problems and prevent repeat instances. Support Human Resources on several onboarding activities for new employees. Monitor inventory and procurement of office supplies. Serve as a point of contact for all office maintenance. Arranging for repairs, arranging for delivery, and implementing as required. Oversee mailing tasks such as sorting, sending mail, and delivering it to the post office. Scans in payments and scans in checks for designated operating bank accounts. Capture any vendor and homeowner/resident interactions through the CRM database. Assist in processing payments for homeowners that walk in and via mail. Backup for the Customer Support Agents. Manage the inventory of community access items that include keys and remote controls. Maintain association compliance with all Secretary of State requirements. Follow and enforce all communication procedures, guidelines, and policies. Complete other duties as assigned. Skills Needed to Win: Ability to assume a high level of accountability to execute and achieve results with strong attention to detail. Knowledge of leadership techniques Ability to organize work and manage time well. Ability to work independently and in cooperation with others. Ability to develop and maintain positive relationships and resolve conflict with peers, vendors, and all homeowners/residents. Excellent customer service skills, including maintaining focus on the customer request/task in a fast-paced environment. Ability to write in a style that is both professional and polished. Ability to speak professionally and communicate with transparency. The ability to adapt to different software and utilize technology quickly is required. Proficiency in Microsoft Outlook and Microsoft Word is required. Minimum Qualifications: Current drivers license Education and Experience: A high school diploma or equivalent is required; a bachelors degree is preferred. Minimum of two years work experience in an administrative capacity in property management or hospitality fields. Salary: The range for this role considers a wide range of factors in making compensation decisions, including but not limited to skill sets, experience, training, licensure, certification, and other business and organizational needs. Compensation decisions are based on the facts and circumstances of each case. The current range is a reasonable estimate.

OFFICE SERVICES SPECIALIST, FULL-TIME Kern Medical Surgery Center Clinics - Stockdale Full Time $21.7563 - $26.7575 hourly Definition: Under supervision, to perform specialized support activities requiring knowledge and experience in the area of assignment. Duties might include: developing and preparing a variety of correspondence, reports, and documents; serving as a lead to lower levels; training new employees; and, gathering data and statistics. Incumbents may supervise employees in lower levels in the office services series. Distinguishing Characteristics: This is the third level of the office services series. The Office Services Specialist is distinguished from the Office Services Technician by its specialized support activities requiring extensive knowledge and experience in the area of assignment. The Office Services Specialist is distinguished from the Senior Office Services Specialist, which analyzes a variety of information and data. Essential Functions: • May serve as a lead, to include assigning and monitoring work, training employees on work methods, and providing direction. • May supervise support staff to include prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; and making hiring, termination and disciplinary recommendations. • Responds to requests for information from the general public, other internal departments, and employees; investigates customer complaints. • Gathers data and statistics for assigned area of responsibility; prepares draft copies of related reports. • Prepares meeting agendas; assembles agenda packets; attends meetings and takes minutes; distributes meeting minutes to appropriate individuals. • Performs various clerical duties, utilizing standard office equipment, to include: screening incoming calls; taking and transmitting messages; distributing mail; making photocopies; typing; and, word processing. • Prepares a variety of documents by typing, performing data entry or word processing. • Processes a variety of forms and paperwork, using established procedures; receives monies from customers; prepares and disseminates receipts to appropriate individuals; prepares related bank deposits. • Files documents alphabetically, numerically, or by other prescribed method; maintains departmental records; coordinates records retention activities for assigned department. • Proofreads, edits, and updates a variety of documents. Other Functions: • Performs other duties of similar nature or level as required. Employment Standards: High School Diploma, G.E.D. or equivalent, AND three years of clerical, general computer and office experience directly related to the area of assignment; or, an equivalent combination of education and experience sufficient to obtain the knowledge and skill to successfully perform the essential duties of the job. Certification of Typing/Keyboarding speed of 50 net words per minute Additional Requirements: Some Positions May Require: • Possession of a Valid California Driver License • Certification of Transcription speed of 45 net words per minute • Proficiency in the use of word processing software, such as Microsoft Word and WordPerfect. Knowledge of: Statistical methods; data compilation methods; inventory maintenance principles; customer service principles; standard office procedures, methods, and equipment; transcription methods; basic filing and recordkeeping principles; basic mathematical concepts; English language, grammar, and punctuation. Skill in: Conducting research; compiling data; transcribing from tapes; preparing a variety of reports; prioritizing work; performing multiple tasks simultaneously; entering information into a database; maintaining various records and files; preparing meeting agendas and minutes; using computers and related software applications; performing mathematical calculations; processing forms using established guidelines; providing customer service; filing; keyboarding; using standard office equipment; and, communicating both orally and in writing sufficient to exchange or convey information and to receive work direction.

Atlas is a nationwide leader in civil engineering materials testing and geotechnical consulting services for environmental industrial and infrastructure construction projects Headquartered in Denver CO Atlas currently has over 3500 employees with offices throughout the US including Alaska & Hawaii Its no accident that Atlas creates a better experience for infrastructure and environmental projects Its how we are built with the best people in the industry with the reach and expertise to help at any and every step of the project and with a heart led approach that puts quality and safety at the center of everything we do Were just built to be better We are a great company We are seeking an Oil Well P&A Project Assistant to join our Bakersfield CA team Come join us Job responsibilities include but are not limited to Add new and missing data reports daily operations casing cementing perforation wellbore equipment to the database system and quality check existing data reports Assist the engineering manager in preparing well histories Participate in general upkeep and office administrative activities Track Accounts Receivable AR and Work in Progress WIP reports Other operational administrative duties including vendor setups check requests certificates of insurance COI new hire onboarding procurement of computer hardwaresoftware office supplies mail etc Provided administrative office support including answering phones ordering office supplies and checking and distributing mail Assist with processing formatting and QAQC of outgoing documents including Excel spreadsheets and final reports Assist project managers with tracking projects budgets status project setup and deliverables Complete data entry and assist with reports Actively and efficiently set up projects in accounting system Minimum requirements High School diploma or higher level of education Excellent written and verbal communication skills Excellent time management skills and ability to multi task and prioritize work Strong organizational and planning skills Working Proficiency in Microsoft Office Word Excel & OutlookBookkeeping experience with accounts payable accounts receivable and general ledger preferred Should be safety conscious a team player energetic self motivated eager to learn and detail oriented Technical requirements Project setups in financial accounting program company specific system Project setups in clients web based platform Word Processing 40 wpm andor formatting of all project related documents reports correspondence tables etc Final productionsubmittal of outgoing documents Electronic filing PDF creationscanning CD creation Uploading electronic documents to clients web based platform Other miscellaneous qualities Candidate must be located in Bakersfield CACompensation 2200 2500 hourly The expected salary range for the position is displayed in accordance with the states law Final agreed upon compensation is based upon individual qualifications and experience Benefits Atlas offers a comprehensive benefit program to meet the diverse needs of our employees Depending on your employment status Atlas benefits include health dental vision life AD&D voluntary life AD&D disability benefits leaves of absence 401k paid time off paid holidays employee assistance program educational assistance program Who We Are We strive to be the most sought after infrastructure and environmental solutions company known for our unique values driven approach and brought to life by the industrys most exceptional people Atlas provides professional testing inspection engineering environmental and consulting services from more than 100 locations nationwide We deliver solutions to both public and private sector clients in the transportation commercial water government education and industrial markets With a legacy of providing consistent quality and results Atlas creates a better experience at every stage of an infrastructure project We connect the best experts in the industry to deliver value from concept to completion and beyond This means doing everything our clients expect and then raising the expectations in a way that only our people can Our Values Life We enhance quality of life We value people and safety above all else Heart As our hallmarks we act with compassion empathy and respect Trust We work together as partners doing what we say with full accountability Mastery Always striving for the highest quality we ensure greatness inspires all our work Atlas EEOC Statement Atlas is an equal opportunity employer We prohibit discrimination and harassment of any kind based on race color sex religion sexual orientation national origin disability genetic information pregnancy or any other protected characteristic as outlined by federal state or local laws This policy applies to all employment practices within our organization including hiring recruiting promotion termination layoff recall leave of absence compensation benefits training and apprenticeship Atlas makes hiring decisions based solely on qualifications merit and business needs at the time For more information read through our EEO Policy httpswwweeocgovsitesdefaultfiles2023 0622 088EEOCKnowYourRights612ScreenRdrpdf LI KS2

At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting journey as we continue to shape the future of our industry. Carriage Services is an equal opportunity employer. We are seeking an organized and self-motivated Administrative Assistant who will be handling clerical duties, coordinating calendars, and organizing meetings. To be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills. Compensation: $18 - $20 per hour (depending on overall experience) Job Type: Full-Time Location: Greenlawn Funeral Home Southwest Qualifications High School Diploma or equivalent. 2+ years of administrative or accounting experience. High degree of overall computer proficiency. High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Docs. Proficiency with multi-line phone systems and general office equipment; and Working knowledge of basic accounting principles Medical background is a plus Job Duties Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. Greets and escorts all visitors and their guests. Performs all accounting (AP/AR), inventory, and account reconciliation for the business. Schedules appointments for the business. Composes and types of correspondence as needed. Compiles and reports on statistical data as required by the business or Managing Partner. Inputs data into CFSS system accurately, completely, and timely. Assists client families with processing necessary paperwork and scheduling appointments. Receives and records payments from client families. Updates and maintains files and related systems for the business. Serves as business timekeeper and maintains local employee files. Coordinates and maintains office supplies and equipment. Serves as a backup in other administrative functions as needs dictate; and Other duties as assigned. Benefits: 401(k) Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Health savings account Paid time off Vision insurance

Full-time Description We are seeking a highly organized and detail-oriented Invoicing Administrative Assistant to join our dynamic invoicing team. This role plays a key part in supporting daily billing operations, ensuring accurate and timely invoice processing, data entry, and documentation management. The ideal candidate will communicate frequently throughout the day with installers, project teams, and internal stakeholders to verify job details, reconcile billing information, and support scheduling alignment as it relates to invoicing. This position requires the ability to work efficiently in a fast-paced environment, while maintaining a high level of accuracy and accountability. Strong time management skills, attention to detail, and the ability to communicate clearly with both internal teams and external clients are essential to success in this role. Requirements · Accurately maintains database by entering new and updated customer and account information. · Processes customer and account source documents by reviewing data for deficiencies. · Correspond with field techs to ensure data is accurate. · Plan and schedule jobs, projects, or tasks for various teams based on priorities, resource availability, and deadlines. · Data entry, invoicing, and reporting, assist with the monthly billing process. · Proactively manage tasks and prioritize responsibilities to ensure deadlines are met and projects are completed efficiently. · Resolves minor processing problems; seeks assistance from supervisor or other appropriate staff for issues beyond immediate expertise. Verifies and logs the receipt of data and obtains any data that is missing. · Answers phone directs calls to appropriate individuals and prepares messages. · Copies, sorts, and files records related to office activities, business transactions, and other matters. · Provide customer service by answering general questions about utility program qualifications and services. · Maintain an up-to-date basic understanding of utility program guidelines and changing trends in a rapidly changing environment. · Handles confidential material with discretion and professionalism. · Participates in special projects and performs other office duties as required. Employment Requirements · High school degree required. · Must have a minimum of two (2) years of relevant experience. · Experience utilizing office productivity tools or databases including Microsoft Word, Excel and Outlook. · Excellent verbal and written skills · Pass all background and drug screens. Skills · Must possess a high-level attention to detail and problem-solving skills · Strong communications skills, both oral and written. · Demonstrated experience preparing correspondence with accurate typing and spelling and thorough knowledge of grammar, sentence structure, and punctuation. · Strong organization, time management, and prioritization skills · Must demonstrate strong ethics, interpersonal skills, confidentiality, and the ability to effectively manage stress and engage in continuous learning. Physical Demands This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Must be able to sit and work on a computer for extended periods of time. Position Type and Expected Hours of Work This is a full-time position. Typical workdays and hours are Monday through Friday, 8 hours per day. Occasional Saturdays may be required. Travel No travel is expected for this position. AAP/EEO Statement Staples Energy (the “Company”) is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, sex, gender, gender identity, gender expression, national origin, ancestry, physical disability, mental disability, age, medical condition, genetic information, marital status, military and veteran status, sexual orientation, or any other status protected under federal, state, or local law. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Salary Description $19 - $23 / per hour

Job Type: Officer of Administration Bargaining Unit: Regular/Temporary: Regular End Date if Temporary: Hours Per Week: 35 Standard Work Schedule: Building: Salary Range: $68,000-$75,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Finance and Administrative Coordinator will ensure that all finance transactions are processed in a responsible manner, complying with all policies and regulations established by the University. The incumbent will provide policy guidance on questions and issues that arise in the processing of Accounts Payable/Purchasing transactions, often gaining resolution and closure to complex situations. They will also play a role in the maintenance of CIESIN's Grant Portfolio -assisting in the monitoring of project balances, review of grant related transactions and reconciliation of sponsored project activities, and internal financial reporting. Furthermore, they will manage time off process, and maintain staff directory & organizational chart. The Finance and Administrative Coordinator will also play a role in the planning and execution of Events portfolio in CIESIN. The incumbent will be required to demonstrate a high-level of customer service via all communication channels (email, phone, and in-person), to exercise good judgment, adhere to confidentiality, and function with minimal supervision in a fast-paced work environment. They will also be responsible for day-to-day maintenance, repairs, and work order tracking for CIESIN's Office Space. This position will report directly to the Associate Director of Finance & Administration and will work closely with the Senior Finance Manager. Responsibilities Procurement / Financial / Grants Operations Procurement & Purchasing -with CU preferred vendor and purchasing guidelines as guiding principles, assist CIESIN with researching, vetting, and negotiating price for goods and services for all supplies and equipment, as well as ongoing and ad hoc activities. Oversee Vendor Management ( Paymentwork ) onboarding process for new vendors; Purchase Order Requests -timely and accurate PO gathering and submission for processing. Ensure cordial and immediate response to vendors for accuracy in the billing process. Oversee project/grand spending capacity for department expenses. Ensure expense coding is accurate against the funding source(s). Maintain accurate record keeping, follow-through, and reporting to ensure all accounts are current and up to date. Adhere to protocols for related file-maintenance for all PO financial transactions; Accounts Payable -timely and accurate invoice processing, budget validation through PO commitment reporting & supervisor's approvals, check request/wire transfer submission, support vendor maintenance process, etc. Maintain accurate record keeping, follow-through, and reporting to ensure all accounts are current and up to date. Payment Card Custodian ( i.e. PayCard ), responsible for ordering card stocks, performing inventory reconciliations, and distributing & securing card stock. Adhere to protocols for related file-maintenance for all financial transactions; P-Card and Corporate Card Holder -responsible for purchases, reconciliation and record keeping of all P-Card transactions, and assist other P-Card Holders with their transactions; Travel -assist with pre-approvals, advances, arrangements, reimbursements and record keeping maintenance for CIESIN's broad portfolio. Review and approve Concur Travel & Business Expense Reports for accuracy as an initial reviewer; Assist CIESIN's Grant Operations with Special Projects as Needed -including and not limited to Internal Financial Reporting, reconciliation of sponsored project activities, budget monitoring and review grant related transactions to ensure accuracy and adherence to guidelines. Event / Facilities Operations Under the direction of senior staff, support logistical arrangements including vendor selection and negotiations, liaising with internal and external partners, and tracking event-related expenses for budget reporting; Secure and track venue/catering reservations; maintain general office supplies and event inventory; Ensure timely and accurate processing of contracts in collaboration with related CU offices; Responsible for the usage of event registration software ( i.e. Event Management System ) adhering to policies and procedures of the University & Lamont Campus. Maintain systemized processes and procedures, and suggest improvements for tracking event developments; Responsible for post-event wrap-up tasks such as archiving event photos and collateral materials; Assist the Director and Associate Directors with special projects, and provide project support for the rest of the team as directed; Responsible for office repairs, maintenance, workspace set-up, furniture rearrangement and tracking work orders -ensuring work is being performed. Administrative Support the day-to-day administrative functions in keeping with University Guidelines -ensuring finance policies and procedures are adhered to amongst staff. Assist staff with questions and issues that arise in daily workflows. Point of contact for both internal and external inquires; Oversee proper tracking of time-off requests, ensure the submission of Researcher's monthly timesheets, and maintain online calendars - including travel and attendance for all of CIESIN's staff . Maintains staff directory and department organizational chart; Perform other related duties as assigned. Minimum Qualifications Bachelor's degree or its equivalent in the areas of Administration and Finance, preferably in higher education or executive setting and two years of related experience; Must demonstrate outstanding interpersonal skills and the ability to work in a fast-paced environment while maintaining a calm and professional demeanor; Must be able to work independently and communicate professionally with peers, supervisors and University personnel; Excellent professional, interpersonal, written and verbal communication skills are required; Must be highly detail-oriented with exceptional organizational skills, and the ability to work on multiple projects, under pressure on competing responsibilities with resilience and discretion; Ability to meet deadlines with accuracy, and prioritize workloads; Exercise a high degree of diplomacy, collaboration, and a problem-solving mindset; Demonstrated ability to handle sensitive issues and maintain confidentiality; Demonstrated computer proficiency -specifically in excel; Some evening work required. Preferred Qualifications Knowledge of University Policies regarding Purchasing and Travel is a plus; Knowledge of PeopleSoft and/or other ERP/SAR Systems is a plus. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

Atlas is a nationwide leader in civil engineering, materials testing and geotechnical consulting services for environmental, industrial and infrastructure construction projects. Headquartered in Denver, CO, Atlas currently has over 3,500 employees with offices throughout the US, including Alaska & Hawaii. It s no accident that Atlas creates a better experience for infrastructure and environmental projects. It s how we are built with the best people in the industry, with the reach and expertise to help at any and every step of the project, and with a heart-led approach that puts quality and safety at the center of everything we do. We re just built to be better. We are a great company. We are seeking an Oil Well P&A Project Assistant to join our Bakersfield, CA team! Come join us! Job responsibilities include but are not limited to: Add new and missing data reports (daily operations, casing, cementing, perforation, wellbore equipment) to the database system and quality check existing data reports. Assist the engineering manager in preparing well histories. Participate in general upkeep and office administrative activities. Track Accounts Receivable (AR) and Work in Progress (WIP) reports. Other operational administrative duties including vendor setups, check requests, certificates of insurance (COI), new-hire onboarding, procurement of computer hardware/software, office supplies, mail, etc. Provided administrative office support, including answering phones, ordering office supplies, and checking and distributing mail. Assist with processing, formatting and QA/QC of outgoing documents including Excel spreadsheets and final reports. Assist project managers with tracking projects, budgets, status, project setup, and deliverables. Complete data entry and assist with reports. Actively and efficiently set up projects in accounting system. Minimum requirements: High School diploma or higher level of education. Excellent written and verbal communication skills. Excellent time management skills and ability to multi-task and prioritize work. Strong organizational and planning skills. Working Proficiency in Microsoft Office Word, Excel, & Outlook. Bookkeeping experience with accounts payable, accounts receivable, and general ledger preferred Should be safety conscious, a team player, energetic, self-motivated, eager to learn, and detail oriented. Technical requirements: Project setups in financial accounting program (company-specific system). Project setups in client s web-based platform. Word Processing (~40 wpm) and/or formatting of all project-related documents (reports, correspondence, tables, etc.). Final production/submittal of outgoing documents. Electronic filing/PDF creation/scanning/CD creation Uploading electronic documents to client s web-based platform Other miscellaneous qualities: Candidate must be located in Bakersfield, CA. Compensation: $22.00 - $25.00 hourly The expected salary range for the position is displayed in accordance with the state s law. Final agreed upon compensation is based upon individual qualifications and experience. Benefits: Atlas offers a comprehensive benefit program to meet the diverse needs of our employees. Depending on your employment status, Atlas benefits include health, dental, vision, life, AD&D, voluntary life / AD&D, disability benefits, leaves of absence, 401k, paid time off, paid holidays, employee assistance program, educational assistance program. Who We Are: We strive to be the most sought-after infrastructure and environmental solutions company, known for our unique, values-driven approach and brought to life by the industry s most exceptional people. Atlas provides professional testing, inspection, engineering, environmental and consulting services from more than 100 locations nationwide. We deliver solutions to both public and private sector clients in the transportation, commercial, water, government, education and industrial markets. With a legacy of providing consistent quality and results, Atlas creates a better experience at every stage of an infrastructure project. We connect the best experts in the industry to deliver value from concept to completion and beyond. This means doing everything our clients expect and then raising the expectations in a way that only our people can. Our Values: Life: We enhance quality of life. We value people and safety above all else. Heart: As our hallmarks, we act with compassion, empathy and respect. Trust: We work together as partners, doing what we say with full accountability. Mastery: Always striving for the highest quality, we ensure greatness inspires all our work. Atlas EEOC Statement Atlas is an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Atlas makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, read through our EEO Policy ******************************************************************************************** #LI-KS2

Health Services Specialist I Full-Time Bakersfield Health Center, Bakersfield, CA Provides direct service in all the health center specific areas including, sexual and reproductive health, abortion, prenatal, family medicine, as appropriate to scope of services and health centers; Provides patients with accurate information regarding Planned Parenthood services, including questions pertaining to contraception, options, and funding sources; Contributes to achieving health center productivity goals; Screens financial, medical and social history with correct documentation of pertinent information Demonstrates PPMM customer service standards; Solicits donations from patients per PPMM guidelines. Demonstrate PPMM workplace values and service standards. Follows all patient care standards Front Office Check-in & Check-out: Communicates professionally and accurately about services, payment and appointment scheduling. Provides paperwork to patients and secures payment and insurance information as needed for billing purposes. Enters accurate patient information into Electronic Practice Management System (EPM) Makes Health Center appointments, provides information and appropriate referrals Contacts insurance companies to obtain benefit information and authorization for services Ensures accuracy of charges and posts charges to EPM for all pay types following established practices and procedures. Runs end-of-day reports as directed by Center Manager. Responsible for ensuring all charges are entered same day and all charges must be completed by close of business day. Handles patient check-out, calculates and collects fees, solicits contributions, schedules future appointments. Contacts appropriate Health Center staff and billing department personnel as necessary to obtain information needed to complete billing and to resolve errors. Notifies supervisor of discrepancies or unusual occurrences in daily billing or computer software/hardware. Responsible for scanning all documents in patients chart at date of service Responsible for completing all billing tasks and corrections within 72 hours of receipt Responsible for following all PPMM financial policies and procedures Prepares charts for next day appointments; completes confirmation calls and chart prep as needed. Back Office Lab & Direct Care: Check-in & Check-out Performs moderately complex lab testing including: Pregnancy tests, STI/HIV testing from blood and urine collection and phlebotomy/ and venipuncture. Prepares daily patient lab samples for transfer to appropriate lab(s) including maintaining lab logs and running lab report for daily reconciliation. Completes lab controls as needed. Checks refrigerator temperatures. Cleans instruments, exam rooms, lab area, and autoclave as assigned. Prepares patients for exams and assists in exam room when needed; Provides pregnancy testing, information and referral, schedules PT clients for follow up family planning or other appropriate services; Performs lab work and venipuncture; Prepares examination room with appropriate supplies for examination and cleans room; QUALIFICATIONS High School Diploma or General Education Diploma (GED) Able to communicate sensitive information across a range of diverse backgrounds (both verbal and written) General knowledge of Windows based computer applications and willingness to learn new computer skills Ability to work in a busy environment, handling multiple tasks simultaneously without compromising accuracy, attention to detail and respect to patients and staff REQUIREMENTS Ability to work at nearby PPMM locations as needed Able to work nights and weekends as required

CLASSIFICATION TITLE: Administrative Support Coordinator II UNION CODE: R07 TEMPORARY END DATE: This position is temporary and ends on or before December 31, 2026. Any continuation beyond December 31, 2026 is contingent upon satisfactory performance and available funding. FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location) ANTICIPATED HIRING RANGE: Step 1 $4,367 - Step 4 $4,634 However, offer amount will be commensurate with candidate's experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $4,367 - $6,362 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 15 paid holidays per year and more! See our benefits website for additional information. CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants POSITION PURPOSE: Under the general supervision of the Facilities Management Services Administration Director (Director), the Administrative Support Coordinator II is the primary customer service representative and administrative support for the Facilities Operations and Maintenance Services departments. The Coordinator coordinates and oversees workflows and data management in the Computerized Maintenance Management System, ServiceNow, to ensure timely customer service, cost tracking, and overall performance monitoring. The incumbent monitors event scheduling and coordinates and communicates event information. This position is responsible for maintaining high-quality customer service and supporting well-organized operations in a collaborative and professional manner. DUTIES & RESPONSIBILITIES: Computerized Maintenance Management System (CMMS) Administration Provides daily administration of the CMMS work control system, ServiceNow, working with all Facilities Operations and Management Services departments and Capital Planning, Design, and Construction, including, but not limited to the following: Work Order Submissions - Manages the workflow for a high volume of work order requests of varied complexity submitted via ServiceNow for urgent issues, corrective maintenance, preventative maintenance, and events from customers in all areas of the CSUB organization. Inputs work orders on behalf of customers and managers as needed. Work Order Review - Reviews work orders and adds information as needed to ensure the work order is clear and complete. Identifies the appropriate location, priority, department, and technician and ensures the work order is accurately assigned for timely customer service. Applies knowledge of system meta-data to ensure accurate recording and assignment of work orders. Applies knowledge of multiple departments and trades to assign work orders and coordinate technician responses to urgent requests. Applies knowledge of CSUB organizations and service level agreements to identify service charges and communicates with customers to identify chargeback financial coding. Work Order Closures - Coordinates with managers to identify work order close out timing and completeness to ensure accurate record management. Verifies charge back information and time and materials data entry. Conducts follow-up with customers for chargeback information as needed. Conducts follow-up with technicians for time and material costs as needed. Invoicing and Chargebacks - Enters invoice and purchase order data into associated work order(s) and ensures invoices and purchase orders are scanned and attached to the work order. Communicates with and requests chargeback information from customers prior to chargeback processing. Regularly prepares and reviews all chargeback records from ServiceNow exported to Excel to determine chargeback status and validate charges. Communicates timely any unposted charges to the Administrative Analyst overseeing chargeback activities and conducts follow-up with customers as needed. Ensures service charge information is included in the work order record as needed. Project Records - Inputs projects into ServiceNow and links all work orders related to a project. Conducts follow-upas needed to verify or clarify project information in the system to ensure quality service response and accurate records management. Asset Management - In coordination with the Director and Shipping and Receiving, inputs new assets information into ServiceNow to ensure complete and timely asset onboarding. Maintains asset life cycle information and related documentation in ServiceNow to ensure accurate and complete records, including but not limited to permits and inspection reports. Proactively communicates permit expiration dates and inspection activities to management to maintain the integrity of asset management data in ServiceNow. Preventative Maintenance Program Support - In coordination with managers, identifies assets and spaces requiring recurring work orders and establishes the necessary preventative maintenance work orders. In coordination with managers, administers asset activation and deactivation in ServiceNow. Applies knowledge of system requirements and meta-data to ensure accurate preventative maintenance work order actions. Performance Reporting - Coordinates and prepares metrics for weekly progress review meetings with multiple managers to support workflow management in ServiceNow. Reviews work orders and progress metrics to identify issues requiring management attention to ensure timely customer service and accurate data management. System Support Coordination - Coordinates with IT on ServiceNow access and system troubleshooting. Provides training to managers, technicians, student assistants, and customers in the use of ServiceNow. Provides lead direction and oversight to student assistant data entry to maintain system integrity and preserve the Preventive Maintenance Process. Coordinates and communicates with managers and technicians to address a variety of work order issues. Customer Service & Administrative Support Coordination Provides direct responses to internal and external customers on a variety of operational issues via phone and email. Coordinates student assistants, managers, and technician responses to internal and external customers via phone, email, and radio. Applies knowledge of CSUB campus facilities, organizations, operations and maintenance departments, and trades to communicate and coordinate with management for timely, high-quality responses to customers. Uses sounds judgement to quickly address urgent and emergency issues with management. Coordinates with managers, technicians, and Administrative Analyst to identify information regarding response status, work order costs, and a variety of other issues to develop solutions to customer problems and provide a timely response to customer inquiries. Coordinates and provides administrative and clerical support for Facilities Operations and Maintenance Services divisions. Provides training to managers, technicians, and student assistants in administrative and clerical procedures and processes. Provides lead direction and oversight to student assistants in customer service response coordination and administrative and clerical procedures. Evaluates administrative processes, administrative procedures, and clerical practices and makes recommendations for improvements. Implements improved processes and procedures. Reviews Facilities and CPDC website content and makes recommendations to the AVP for updates. Collaborates with the Facilities department leadership and staff to implement website updates. Event Support & Class HVAC Scheduling Coordination Downloads class schedules for Facilities Operations management and technicians from events and class scheduling software (25Live). Verifies class schedule to assist managers in assessing and coordinating work that may impact classrooms. Coordinates and communicates with Event Scheduling to review upcoming events and verify event details. Produces regular and ad hoc reports of upcoming event details to the Director and Facilities Operations to ensure coordination of operation and maintenance services in support of events. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - High school diploma or GED and five (5) years of recent (within seven years) administrative support experience. LICENSES, CERTIFICATES, CREDENTIALS: Possession of a valid driver's license or the ability to obtain by date of hire. SKILLS, KNOWLEDGE & ABILITIES (SKA's) - Regular and reliable attendance is required. Ability to review data for statistical anomalies. Ability to research concerns about data provided using reporting functions. Ability to analyze work order data to assist managers with workload analysis. Ability to project work order completion rate based on existing work order data. Ability to handle multiple competing priorities while managing day-to-day workload for multiple departments. Ability to use common sense and make independent decisions regarding the priorities of work orders received. Ability to develop guidelines to manage the workflow more effectively. Skills necessary to provide weekly reports and manage production meeting data analysis. Ability to provide reports and information regularly and consistently. Ability to provide training to multiple departments and skill levels regarding the use and understanding of workflow processes and procedures. Skills to serve as liaison between Facilities Operations and Management Services and all other departments on campus on service needs. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to draft and compose correspondence and standard reports. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist. Ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn University infrastructure. PREFERRED QUALIFICATIONS: Experience supporting the administration of facilities management and maintenance, or in the construction industry. Working knowledge of Computerized Maintenance Management Systems and work control functions for university operations. Knowledge of university chargeback processes and procedures. Knowledge of university accounting structure. Knowledge of standards pertaining to university facilities functions (e.g., APPA). Working knowledge of California State University system processes and procedures. Demonstrated skills in developing and maintaining website content to promote customer service in a large organization. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work overtime, occasional holidays, and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. PHYSICAL DEMANDS: LIGHT WORK - involves mainly sitting, up to 25% standing or walking; lifting medium weight objects limited to 25 pounds. ENVIRONMENTAL FACTORS: Is exposed to dust, fumes, gases, or radiation, microwave Drives motorized equipment SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position. BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. The California State University (“CSU”), including California State University, Bakersfield is committed to an inclusive and equitable community that values diversity and fosters mutual respect. All students and employees have the right to participate fully in CSU programs, activities, admission, and employment free from discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking and retaliation. The CSU Nondiscrimination Policy prohibits discrimination and harassment based on any protected status, sexual harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, prohibited consensual relationships, and retaliation. Campus contact for our Nondiscrimination policy is Allan Williams, Associate Vice President of Civil Rights & Compliance, **************.

at Clarvida - California This is a Office Assistant role at our Tehachapi location. **Salary $21.00-22.00hr Full benefits ** Summary:Under immediate supervision of the Office Manager, Executive Assistant and/or Program Director provides a broad range of office support to program staff and management ranging from answering and directing phone calls, greeting clients, vendors and other visitors, handling faxes and mail, photocopying, maintaining and ordering office supplies, scheduling meetings and appointments, preparing correspondence and spreadsheets, preparing invoices for payment, preparing and maintaining tracking reports and files, Other areas of responsibility are shipping and receiving of mail and packages, Interoffice/Program distributions and communications, maintenance of copy and fax machines, as well facility/office work requests (e.g. building management, vendors, handyman - simple repairs, etc.) and special projects as needed. ESSENTIAL FUNCTIONS AND REQUIREMENTS: Answers and directs phone calls and takes messages as appropriate Greets visitors and directs to appropriate person Prepare outgoing faxes and distributes incoming faxes Photocopies a broad range of materials Schedules meetings and appointments Types routine correspondence and prepare files assigned Maintain and order inventory of order supplies May pick up meals for in-house meetings Assists in new hire set-up process for office or program Maintain and ensure HIPAA, ethical standards and professional boundaries with all staff and clients Any or all of above duties and responsibilities Develops and maintains varied tracking reports, contracts and/or agreements May write own correspondence and prepare correspondence for management Interfaces with clients, vendors, visitors to schedule appointments and resolve office administration issues Occasionally assists or handles small office moves (office furniture) May handle or assist with billing to clients or MediCal and MediCare. Research and prepares special projects assigned Maintain and ensure HIPAA, ethical standards and professional boundaries with all staff and clients Any or all of the above duties and responsibilities May assist supervisor or management in the development of the work unit's annual budget, contracts and monitoring adherence to such monthly; attend meetings and/or trainings to take notes or minutes Recommendations for changes to internal office procedures and workflow Other duties as assigned or necessary to support the program, office and/or the company Knowledge, Skills and Experience: One year's work experience, preferably in an office answering phones and providing general clerical support. Must have excellent phone manners, good arithmetic skills and good spelling, grammar and punctuation skills, Intermediate level PC skills required, specifically excel. Excellent organizational skills, interpersonal skills, computer skills and communication skills are a must. Ability to effectively prioritize and manage time QUALIFICATIONS:Education or Equivalent Experience High School Diploma or GED with computer or business courses What we offer: Full Time Employees: · Paid vacation days that increase with tenure · Separate sick leave that rolls over each year · Up to 10 Paid holidays* · Medical, Dental, Vision benefit plan options · DailyPay- Access to your daily earnings without waiting for payday* · Training, Development and Continuing Education Credits for licensure requirements All Employees: · 401K · Free licensure supervision · Employee Assistance program · Pet Insurance · Perks @Clarvida- national discounts on shopping, travel, Verizon, and entertainment · Mileage reimbursement* · Company cellphone *benefits may vary based on Position/State/County Application Deadline: Applications will be reviewed on a rolling basis until the position is filled. If you're #readytowork we are #readytohire! Now hiring! Not the job you're looking for? Clarvida has a variety of positions in various locations; please go to ******************************************** To Learn More About Us:Clarvida @ ************************************************** Clarvida is an equal opportunity employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other protected characteristic. "We encourage job seekers to be vigilant against fraudulent recruitment activities that are on the rise across the healthcare industry. Communication about legitimate Clarvida job opportunities will only come from an authorized Clarvida.com email address, from a [email protected] email, or a personal LinkedIn account that is associated with a Clarvida.com email address."

Nutrien is a leading provider of crop inputs and services, and our business results make a positive impact on the world. Our purpose, Feeding the Future, is the reason we come to work each day. We're guided by our culture of care and our core values: safety, inclusion, integrity, and results. When we say we care, we mean it. We're creating an inclusive workplace where everyone feels safe, has a sense of belonging, trusts one another, and acts with integrity. Nutrien Ag Solutions is the retail division of Nutrien, providing full-acre solutions through our network of trusted crop consultants at more than 2,000 locations in North America, South America, and Australia. For more than 150 years, we have been helping growers achieve the highest yields with the most sustainable solutions possible, offering a wide selection of products, including our proprietary brands: Loveland Products, Inc.; ProvenSeed and Dyna-GroSeed; as well as financial, custom application and precision ag services. Through the collective expertise of our nearly 26,000 employees, we operate a world-class network of production, distribution, and ag retail facilities We efficiently serve growers' needs and strive to provide a more profitable, sustainable, and secure future for all stakeholders. Help us raise the expectation of what an agriculture company can be and grow your career with Nutrien and Nutrien Ag Solutions. What You'll Do:

ADMINISTRATIVE ASSISTANT SHIFT: DAY About the Opportunity: Grimmway Produce Group is seeking an Administrative Assistant responsible to provide administrative support to the Administrative Shop Operations Supervisor. Whether you are a current GPG team member looking to grow your career or a professional seeking a rewarding opportunity in agriculture, this position offers the chance to contribute to one of the world's largest carrot and organic vegetable grower, packer, and shippers. At GPG, we take pride in delivering fresh, healthy, and safe products to communities while caring for the earth's natural resources and investing in our family of employees-come grow with us! CLICK HERE TO VIEW THE FULL JOB DESCRIPTION Additional Info What You Will Need: * Minimum of two years' experience required in typing, filing, spreadsheets, and organization of office procedures. * Must be computer literate and have working knowledge of Microsoft Word, Excel & Outlook. * Possess good written, verbal and telephone skills. * Able to communicate effectively (verbally and written). * Remote work not available for this position. * Must be bilingual in English & Spanish, with the ability to speak, read and write in both languages. * Must have a valid driver's license with a clean DMV driving record. * Must pass pre-placement drug/alcohol screen, physical and functional capacity evaluation. What Will Set You Apart: * Knowledge of AIMS and INFOR preferred. Benefits Starting Wage: $18.00 - $22.00 / HOUR Filling Deadline: January 13, 2026 * Subsidized benefits package including Medical and Dental coverage * Generous vision reimbursement allowance for each covered family member per calendar year * 401(k) plan * Paid Time Off/Paid Sick and Safe Time * Employer-paid life insurance * Subsidized gym membership * Discounted tickets to major theme parks throughout California Options

PURPOSE Responsible for performing a variety of general administrative and office operations support activities. ESSENTIAL DUTIES AND RESPONSIBILITIES May serve as office receptionist. Greets visitors, determines the nature of their business, and notifies appropriate staff member while ensuring office security measures are followed correctly. Prepares routine correspondence, office forms and/or other business related documents. Performs data entry/retrieval functions. Handles Incoming and Outgoing mail and interoffice communications. May perform office supply inventory and replenishment services. May arrange meetings and conferences; maintains calendars and makes travel reservations. Understands and observes all safety procedures and practices in order to prevent injury to self or co-workers; attends periodic safety meetings as required; may recommend changes to improve safety procedures. Other duties may be assigned. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. MINIMUM REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. High school diploma or General Education Degree (GED) and one (1) year administrative or related experience; or an equivalent combination of education and experience. COMPETENCIES Customer service skills Good verbal and written communication skills Ability to apply common sense understanding to carry out written or oral instructions Proficiency in Microsoft Office Suite WORK ENVIRONMENT / PHYSICAL ACTIVITY The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is generally performed in an office setting and generally sedentary, but may involve walking or standing for brief periods of time. May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds.