Branch office administrator jobs in Bayamn, PR - 39 jobs

This is an exciting opportunity to join a talented team of individuals in a role offering professional/personal growth, and the ability to be a key contributor to the organization's continued success.

Job Description Department Administration Location 342 San Luis St., Suite 304, San Juan, PR 00920 Position Administrative Assistant Reports to María Miranda De Jesús Title HR & Finance Director Position type: Full time Part time Contract In house Shift hours: 40 weekly Operating: Monday to Friday: 8:00 am to 5:00 pm Extent No extent General purpose The Administrative Assistant is responsible for providing high-level administrative support to the organization and its Human Resources, Finance and Operations departments. He will collaborate as the main intermediary to channel any request from a visitor, client, employee and manager of the company. It includes providing support to assist with daily office needs and managing the general administrative activities of our company. Contribution in the improvement of processes, the structure of the company and the final results of the organization, by improving the quality of service and customer satisfaction, reducing costs, and modernizing work processes. RESPONSIBILITIES AND COMPETENCES - Collaborates with the coordination and planning of internal and external meetings * Logistics to organize meeting place, food services, equipment, etc. - Manage confidential files and documents - Coordination and administration of trips, flight reservations and lodging - Maintenance of company contacts database - Carrying out and coordinating inventory of purchases, office supplies and equipment, cafeteria service, first aid kit or others as required - Channel phone box, answer and transfer calls - Manage conference availability and use - Write and distribute emails, correspondence notes, letters, faxes and forms - Distribute received correspondence - Realization of virtual calendars of meetings and reminder events - Coordinate the internal and external messaging of the company - Attend visits - Supervise Maintenance personnel and fulfillment of tasks - Creation and drafting of documents - Any other task designated by your supervisor or immediate manager, not limited to the aforementioned WORK EXPERIENCE REQUIREMENTS - Minimum of 1 to 2 years of experience in Reception or Administrative Assistant - Knowledge of office management systems and procedures - Practical knowledge of office equipment, such as printers, laminating machine, binding process, among others - Time management, punctuality, and sense of urgency - Analytical, methodical, and numerical ability - Highly attentive to detail, organized, honest, ethical and responsible - Mastery of Microsoft Office programs - Trained to work under pressure and able to respond to high volume of work - Ability to work in a team - Good verbal and written communication, interpersonal and problem solving - Experience in planning, coordinating and managing activities - Demonstrated ability to manage time and prioritize tasks to meet stipulated deadlines - Ability to reserve confidentiality regarding business and company affairs - Attention to detail and ability to solve problems - Results oriented - Possess high professionalism and ability to deal with clients and colleagues Academic requirements - University studies in Business Administration DEMANDS - I work mostly seated for approximately 7 to 8 hours to be able to successfully fulfill essential functions - Number of people directly supervised 2 maintenance people - Exposed to use of computerized equipment at all times to perform its functions - Vision, speaking and listening are required to perform their functions and capable of being understood - Be available to work overtime in cases of operational need that may be required - Travel requirement if necessary, to the Dominican Republic facilities APPROVED by Maria Miranda De Jesús Title HR & Finance Director Employee sing Date Affirmative Action Plan Statement / Equal Employment Opportunity Insight Communications, Corp. offers equal employment opportunity to all employees and job applicants and prohibits discrimination and harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, firing, retirement, transfer, absence, compensation, and training. Insight Communications, Corp. 342 San Luis St., Suite 304, San Juan, PR 00920 Tels. ************, ************, ************ Fax. ************ Monday to Friday from 8:00 am to 5:00 pm 40 hours weekly 80 hours biweekly

Full-time Description At RRM, we inspire and support each other through collaboration, respect, and innovation to create environments people enjoy. We're seeking an Office Coordinator who thrives in a fast-paced environment and excels at keeping operations organized and efficient. This role is central to supporting our managers, staff, and clients through top-notch administrative services and office coordination. Your role looks like: Producing, proofreading, editing, and distributing a variety of documents, including letters, reports, proposals, and contracts. Ensuring consistency in branding, formatting, grammar, and compliance with company standards. Assisting project managers with proposals, project setup, meeting notes, and client communications. Coordinating meetings, conference rooms, and travel arrangements. Supporting marketing and business development efforts with event coordination and RFP assistance. Keeping common areas clean, maintaining office materials, furniture, and equipment, and coordinating repairs with vendors or corporate support. Handling supply inventory and ordering, managing service contracts, assisting with subtenants, setting up new hire workstations, and maintaining fleet vehicles. Requirements What you'll bring to the table: High School diploma required. Minimum 5 years of administrative or project coordination experience. Strong proficiency in Microsoft Office. Excellent organizational skills, attention to detail, and ability to manage multiple tasks. Strong written and verbal communication skills. Above & Beyond AA degree or Bachelor's degree from a four-year college or university. Some work experience in architecture, engineering, surveying, landscape architecture or planning firm. Salary Description Base on skills & experience: $27.75- $34.38/hr

Job Code **5492** \# of Openings **1** Apply Now (**************************************************** Requisition?org=GATEWAYVENT&cws=55&rid=5492) **Job Brief** Bennett Aerospace, Inc. has an opening for a highly motivated Data Analyst IV in Cincinatti, Ohio (3146) Bennett Aerospace Inc, a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, has an opening for a highly motivated Law Enforcement Administrative Assistant position located in Ponce, Puerto Rico. The successful candidate will use his/her knowledge of applying analytic methodologies and principles to address program needs while maintaining program confidentiality. The Law Enforcement Administrative Assistant will perform a wide range of administrative, office and professional support activities, customer support services, data entry, research and analysis, and support to customer managers to facilitate the efficient operation of the organization. The Law Enforcement Administrative Assistant will perform other duties as assigned by the management team. Regular, predictable attendance is essential for satisfactory performance as is the ability to work with minimal direction and within a team environment. **Position Responsibilities:** + Works independently. + Identifies potential problems and solutions through data analysis, reduction, and entry. + Provides technical and administrative guidance to group supervisors and program managers. + Serves as a technical advisor on complex problems to other staff members. + Stimulates others through ideas and information. + Receive and direct visitors and clients, Answer, screen and transfer inbound phone calls. + Open, sort and distribute incoming correspondence; coordinate outgoing mail and packages to be picked up. + Maintain office supply inventories, maintain hard copy and electronic filing system, scan documents into digital case files. + Maintain monthly motor vehicle files, maintain attendance reports; leave records, trip records and logs. Correct any discrepancies found in reports; Prepare and modify documents including correspondence, reports, drafts, memos, cables, and emails. + Maintain hard copy and electronic filing system, including motor vehicle reports, attendance reports, trip records, logs, etc. Correct any discrepancies found in reports. + Perform routine audits of databases and files; Maintain database records by ensuring information is up to date and accurate; prepare and maintain physical files. + Review reports, analyze and verify information. Verify files and tracking systems; perform data entry and reconcile any inconsistencies that may appear in databases. + Assist personnel with timely and accurate submission of required reports; Supports investigations and projects by researching and consolidating information from various data sources/systems. + Develop spreadsheets, tracks databases, reports, and presentations, ensuring information is accurate. + Perform a range of general administrative activities, as well as facilities/space management, customer support services, resource distribution, acquisition support, and human resources support. + Performs a range of general administrative support activities. + Identifies potential problems and solutions through data analysis, reduction, and entry. + Develop spreadsheets, tracks databases, reports, and presentations, ensuring information is accurate. + Supports projects by researching and consolidating information from various data sources/systems. + Provides technical guidance to other staff members. + Performs other duties as assigned. **Position Requirements:** - Minimum of a bachelor's degree or equivalent. - Minimum of 3-4 years of experience as an analyst in related discipline. - Experience in law enforcement discipline is preferred. **Skills:** + Experience with Microsoft Teams, SharePoint management, and learning new computer software programs. + Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). + Possess knowledge of analytic methodologies and principles to address program needs, sustainment and conclusion. + Possess strong communication, organizational, and attention to detail skills. + Position requires strong analytical, interpersonal, oral and written communication skills, and the ability to solve complex problems and work in a team environment. **Security Requirements:** Security Clearance Level: Public Trust + Background Check + Applicant selected will be subject to a government background investigation and must meet eligibility and suitability requirements for the background clearance. + Must be a US Citizen with the ability to obtain a US Government security clearance. + Successfully Pass of Bennett Aerospace Background Investigation, Drug Screening, and Credit Check **Apply online at:** ***************************************************** Requisition?org=GATEWAYVENT&cws=55&rid=5492** **This position is in Ponce, Puerto Rico.** **The salary range for this position is $45,000 - $48,000** VEVRAA Federal Contractor Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international. We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.

Job DescriptionSecretary I Cetechs is seeking Secretary I to support The Federal Protective Service Region District 4 Office to provide comprehensive administrative and operational support to various branches within the regional offices. Position will support the Regional Director, Deputy Regional Director, and regional branch offices in fulfilling the FPS mission. Location Branch: District 4 Office Location: 150 Carlos E. Chardon Street San Juan PR 00918 Key Responsibilities Plan and deliver analytical support across facilitation, training, methodology development, business management techniques, and organizational evaluation. Maintain confidentiality and accuracy in data analysis and reporting. Provide recommendations for process improvement based on government and industry's best practices. Prepare, review, and edit correspondence, memorandums, meeting minutes, and other official communications. Collect and compile operational data and prepare reports for management. Track and execute actions using the Correspondence Analyst Task Tracker (CATT) system. Conduct analyses of operational information stored in the Law Enforcement Information Management System (LEIMS). Coordinate with regional CORs, PSOs, and Task Managers to support program operations. Prepare cost estimates, requisitions (G514) in FFMS, and Security Work Authorizations (SWAs). Review vendor timesheets and invoices for accuracy, track contract funding, and manage documentation to prevent service lapses. Assist with contract closeouts, performance monitoring, and training/licensing tracking for PSO staff. Support administrative audits and compile performance monitoring meeting data. Track, compile, and maintain records related to prohibited items, post visits, vehicle operations, incident reports (DHS Form 3155), and supply expenditures. Assist with official travel, payroll reports, and Time & Attendance (WebTA) submissions. Support training and equipment inventory tracking for federal law enforcement staff. Handle reception duties including greeting visitors, verifying credentials, and managing phone calls and mail distribution. Maintain office records and phone contact listings. Provide general administrative assistance to ensure efficient daily operations. Education and Experience Desired Education: Associate degree (Business, Management, or related field preferred) Desired Experience: 2-3 years of relevant administrative or analytical experience Minimum Requirements: High school diploma or technical training with at least 2 years of professional experience Strong analytical and organizational skills. Excellent written and verbal communication. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database systems. Attention to detail and ability to manage multiple priorities simultaneously. Experience with federal systems such as FFMS, LEIMS, or WebTA is a plus. Powered by JazzHR CVlHgneVN0

Job description: As a Document Controller at CMA Architects & Engineers, you will play a vital role in maintaining our organization's documents and ensuring a smooth workflow in the Environmental department. Your primary responsibilities will include organizing, uploading, and managing critical documents, enabling our team to access and utilize information effectively. Duties/Responsibilities Document Organization: Categorize and maintain physical and digital documents, ensuring they are easily accessible and up to date. Document Upload: Manage the timely and accurate uploading of documents to our database or document management system. Version Control: Monitor document versions, ensuring all team members have access to the most recent and accurate files. Quality Assurance: Review documents for completeness, accuracy, and compliance with company standards. Record Keeping: Maintain detailed records of document transactions, revisions, and approvals. Document Retrieval: Assist team members in locating and retrieving documents when needed. Compliance: Ensure all documents comply with industry standards, regulations, and internal policies. Skills/Qualifications High school diploma or equivalent; additional education in document management or related field is a plus. Fluency in Spanish and English. Proven experience in document control or records management. Proficiency in document management software and tools. Strong attention to detail and organizational skills. Excellent communication skills, both written and verbal. Knowledge of industry standards and compliance requirements. Ability to work both independently and collaboratively in a team. High level of integrity and discretion in handling confidential information. Be able to prepare accurate reports. We offer a professional work environment, competitive salary and benefits package.

Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. The Administrative Assistant will support managers and employees through a variety of tasks related to organization and communication. The candidate must be able to effectively communicate via phone and email, ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner. Responsibilities: Answer and direct phone calls in a polite and professional manner. Maintain a filing system for important documents and records. Assist in the preparation of regularly scheduled reports. Develop and maintain a tracking system for office expenses and budgets. Coordinate meetings, appointments, and travel arrangements for managers or supervisors. Create and update spreadsheets and databases with relevant information. Manage and maintain office supplies inventory. Assist in the preparation of presentations and reports as needed. Handle sensitive information in a confidential manner. Provide general administrative support to visitors and guests. Act as the point of contact for internal and external clients. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Package Details

Job Title: Receptionist (Construction Industry) Type: Onsite Schedule: Monday through Friday, 8:00 AM to 5:00 PM Salary: $13- $15 per hour + Benefits About the Company: Our Client is a leader in the construction industry in Puerto Rico and is committed to delivering high-quality projects. We are currently seeking a highly organized and professional Receptionist to join our team and support daily operations. Responsibilities: Greet and welcome visitors with a positive, professional attitude. Answer and direct phone calls in a courteous manner. Manage and distribute incoming and outgoing mail. Maintain the front desk and reception area to ensure a professional image. Assist with administrative tasks, including filing, scheduling, and data entry. Coordinate with different departments to ensure smooth communication. Maintain office supplies inventory and order as needed. Other duties as assigned to support the smooth operation of the office. Position Details: Full-time, hourly position (Monday through Friday, 8:00 AM - 5:00 PM). Hourly rate: $13- $15 per hour. Benefits include: 15 days of accrued vacation annually. 12 days of sick leave. Additional benefits package available upon hire. Requirements: Must be bilingual in English and Spanish (both spoken and written). High school diploma or equivalent; additional qualifications in Office Management or related fields are a plus. Strong communication and organizational skills. Proficiency in Microsoft Office (Word, Excel, Outlook). Ability to handle multiple tasks efficiently and work in a fast-paced environment. Previous experience in a receptionist or administrative role is preferred but not required. Our client is an EEOC Employer and encourages all minority groups to apply. By applying to this job, as part of our typical recruiting process, from time to time, we may contact you regarding positions that we feel are a good fit for you or engage with you during the recruiting process via SMS text message. Message and data rates may apply, depending on your mobile phone service plan. At any time you can get more help by replying HELP to these texts, or you can opt-out completely by replying STOP. Our Terms of Service are available at *******************

Job DescriptionSummary Provide high-level administrative support to executives by managing schedules, preparing reports, coordinating meetings, and handling communication efficiently. This role requires discretion, attention to detail, and the ability to manage multiple priorities. Key Responsibilities Draft and prepare correspondence, reports, memos, and other documents using Microsoft Office tools. Manage calendars, schedule meetings, and coordinate conference calls. Handle phone calls, emails, and visitors; route communication appropriately. Organize meetings, prepare agendas, take minutes, and distribute them. Maintain filing systems and manage internal records and databases. Conduct research and compile data for presentations and executive reports. Assist with basic bookkeeping and financial tracking. Coordinate office services, including supplies, housekeeping, and vendor relations. Process payroll information and support HR functions when needed. Support social media management and use of Google Apps and QuickBooks (preferred). Location This position is completely on-site at 40 PR-165, Suite 301, Guaynabo, 00966. This position will work shifts from 8:00 a.m. to 5:00 p.m., Monday through Friday. The candidate preferably resides within 45 to 60 minutes of the work location during peak traffic hours. Requirements Education: Bachelor's degree in Office Management, Business Administration, or a related field. Experience: Minimum of 2 years in an administrative support role. Language: Fluent in both Spanish and English (oral, written, and reading comprehension). Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook). Strong knowledge of administrative procedures and office management systems. Experience with QuickBooks, Google Apps, and social media tools (preferred). Soft Skills: Excellent written and verbal communication. High ethical standards, self-motivated, and able to work independently. Attention to detail, strong organizational skills, and problem-solving ability. Service-oriented and professional demeanor. Other Requirements: Must be legally authorized to work in Puerto Rico. Ability to use standard office equipment (computer, printer, etc.). 8 hour shift

Job Requirements Bachelor's degree in Business Administration or a related field, or equivalent experience. Experience in administrative or executive support roles. Strong bilingual communication skills in English and Spanish (written and verbal). Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook). Excellent organizational skills, time management, and attention to detail. Ability to prioritize multiple tasks, work independently, and meet deadlines. Professional demeanor, discretion, adaptability, and customer-service orientation. Equal Employment Opportunity Employer.

We are seeking a highly organized Administrative Assistant to support a dedicated licensing project within the law firm. This role will work closely with a team member who is assigned full time to the licensing initiative. The Administrative Assistant's sole responsibility will be to assist with tasks related to this licensing project, ensuring accuracy, organization, and timely progress. Key Responsibilities: Provide administrative support for the firm's licensing project Review, read, and interpret licensing-related documents with a high level of accuracy Organize and track project-related materials, deadlines, and documentation Assist with data entry, document preparation, and record maintenance Use AI tools (such as ChatGPT) to support research, drafting, summarization, and process efficiency Work independently on assigned tasks while coordinating closely with the primary project lead Required Qualifications: Highly organized with strong attention to detail Strong reading comprehension skills Ability to work well independently with minimal supervision Comfortable using AI tools such as ChatGPT to assist with administrative and project-related tasks Strong time-management and task-prioritization skills Preferred Skills (Optional): Previous administrative or legal support experience Familiarity with licensing, compliance, or regulatory documentation Proficiency with standard office tools (Microsoft Office, Google Workspace, etc.)

Thank you for your interest in the Cabana Butler Assistant position. While we may not be actively filling this specific role right now, we at Wyndham Grand Rio Mar are always eager to connect with talented individuals who share our passion for hospitality. By applying, you'll join our exclusive talent network, ensuring you're among the first to be considered when the right opportunity arises within our team. We believe in building lasting relationships and look forward to learning more about how your skills and aspirations align with our future needs. Together, let's create unforgettable experiences and build a career you'll be proud of. Job Summary The Cabana Butler Assistant supports the Cabana Butler Server in delivering a seamless, luxurious, and personalized guest experience in our premium poolside cabanas. This hands-on role focuses on maintaining the cleanliness, presentation, and readiness of cabana spaces while assisting with food and beverage delivery, guest requests, and overall ambiance. Working closely with the pool, bar, and service teams, the Cabana Butler Assistant plays a crucial part in ensuring every cabana guest feels pampered, welcomed, and cared for throughout their stay. Education & Experience • High School diploma or equivalent preferred. • Previous experience in a similar role in hospitality or food and beverage service preferred. • Strong customer service skills. • Fully bilingual (English and Spanish). • Safety and Food Handling Certification. • Valid Health Certificate (including throat culture results) as required by the Puerto Rico Department of Health. Skills and Competencies • Has the ability to maintain strong attention to detail, ensuring each cabana is properly set with clean towels, menus, stocked amenities, and a visually appealing presentation. • Can deliver courteous and attentive support to Cabana Butler Servers and guests, helping anticipate and fulfill guest needs with professionalism and care. • Has the ability to work collaboratively with bar staff, pool attendants, and fellow team members to ensure smooth and coordinated operations. • Can manage time effectively and multitask between setup, clearing, restocking, and assisting guests during busy or high-volume periods. • Has the ability to communicate clearly, confidently, and professionally with guests and team members to foster a warm and engaging environment. • Can maintain a positive attitude and strong guest service orientation in a dynamic, outdoor luxury resort setting. • Has the ability to proactively identify and address cleanliness, presentation, or service issues in a timely and professional manner. • Can demonstrate reliability, initiative, and flexibility, including working varied schedules, weekends, and holidays as needed. Physical Requirements • Flexible and long hours are sometimes required. • Routinely required to bend, stoop, stand, and walk for extended periods. • Medium work - Exerting up to 50 pounds of force occasionally, and/or 25 pounds of force frequently, and/or 10 pounds of force constantly to lift, carry, push, pull, or otherwise move objects. • Must have the physical stamina and ability to work efficiently in a fast-paced, high-traffic environment.

Join the Pacsun Community Pacsun is dedicated to delivering an exclusive collection of the most relevant brands and styles to a community of inspired youth. Through partnerships with brands such as adidas, Brandy Melville, Essentials Fear of God, our own brands, and many more. Our Pacsun community believes in and understands the importance of using our voice, platform, and resources to inspire and bring about positive development. Our program PacCares supports and partners with organizations that align with our internal and external initiatives surrounding mental health, diversity, and equality. Join the Pacsun Community. Learn more here: About the Job: The Assistant Store Manager assists the Store Manager in leading a customer focused, top-line sales driven, profitable and productive store location. The Assistant Store Manager must also inspire and motivate others by exhibiting core value behaviors-including a customer focused selling culture, and ensuring the execution of the Store's KPl's. Assistant Managers also must hold store employees accountable to following all policies and procedures. A day in the life, what you'll be doing: · Displays a customer-focused mindset at all times and ensures all team members deliver an engaging, positive and authentic customer experience · Handles customer situations in compliance with policy and procedures, attempts to "solve for yes" and escalates issues as appropriate · Maintains a clean and well organized store, promoting a safe working and shopping environment to maximize the customer experience · Shares feedback from customers with the leadership team to improve the overall customer experience · Performs as the floor supervisor role as needed to cover non-peak periods (breaks etc.) · Delivers an engaging, positive and authentic customer experience with all customers · Displays a customer-focused mindset at all times and ensures all team members deliver an engaging, positive and authentic customer experience · Holds self and others responsible for the accomplishment of all operational tasks · Coaches and provides feedback on Sales Associate's performance · Supports associate engagement by recognizing and rewarding outstanding performance · Provides direction to associates to ensure understanding of company directives and standards · Prioritizes and delegates tasks to meet all operational needs · Supports and executes visual directives and maintains visual standards set by the company · Drives efficiency in all operational store processes · Maintains merchandise flow, filling and presentation standards throughout the store and stockroom · Maintains a clean and well organized stockroom and store, promoting a safe working and shopping environment to maximize the customer experience · Ensures all store associates follow all policies, procedures and all Safety Program practices · Reflects the PacSun brand by demonstrating passion and affinity for product, brands, fashion and trends · Inspires and motivates others by consistently exhibiting core value behaviors · Demonstrates willingness, aptitude, and initiative to learn what is unknown about product, brands, fashion and trends What it takes to Join: · Passion for product, brands, fashion and trends · High School Diploma or equivalent preferred · Effective written, verbal and presentation skills · Strong communications skills · Excellent time management skills · Proficient in math and possesses strong computer skills Developing the Community/ Leadership Qualities: · Operate with the highest level of conduct, integrity, and confidentiality; setting the example for leaders and associates. · Develop and nurture strong cross functional partnerships; driving business results and inspiring a culture of transparency, collaboration, and accountability. · Serve as a Pacsun advocate in the industry and marketplace. · Recruit, identify, develop, and retain talent that delivers performance excellence. · As a manager, serve as a leader of company culture, norms, and conduct. · Ability to balance a strong management presence with a high level of approachability, encouraging and eliciting associate feedback and interaction. Physical Requirements: · The physical demands described here are representative of those that are required by an associate to successfully perform the essential functions of this job. · The associate must frequently lift and/or move up to 20 pounds and occasionally lift and/or move up to 35 pounds. · The associate must frequently sit/stand for long periods of time and climb ladders as needed. · While performing the duties of this job, the associate is regularly required to talk or hear. The associate is frequently required to sit; stand; walk; use hands to finger, handle or feel; as well as reach, twist or squat. · Ability to maneuver around sales floor, stockroom and office areas. · Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus. · Ability to work in open environment with fluctuating temperatures and standard lighting. · Hotel, Airplane, and Car Travel may be required for SM and above roles only. Position Type/Expected Hours of Work: This is a part-time position. Ability to work a range between 20-40 hours per week is required. As a National Retailer, flexibility with work schedule (able to work weekends, nights, peak holiday periods) is required. Other Considerations: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the associate for this job. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to qualified individuals with disabilities to enable them to perform the essential functions of the role.

Mentor Technical Group (MTG) provides a comprehensive portfolio of technical support and solutions for the FDA-regulated industry. As a world leader in life science engineering and technical solutions, MTG has the knowledge and experience to ensure compliance with pharmaceutical, biotechnology, and medical device safety and efficacy guidelines. With offices in Caguas, Puerto Rico, and Boston, United States, we serve life sciences clients in six global markets: United States, Puerto Rico, Dominican Republic, Mexico, Germany, Canada, and South America. Responsibilities: Facilitate meeting set up Facilitate meetings, take notes, and distribute meeting minutes Assist in network approvals Event/large meeting planning Internal Teambuilding events - quarterly Other events - as needed Serve as delegate in Concur to assist with travel arrangements. Submit travel authorization forms and expense reports. Onboarding assistance Maintain onboarding checklists/materials Order items for new hires Communicate with contract new hires on first day expectations, where to park, etc. Escort contract new hires to receive laptops, Lilly badges, etc. Ensure appropriate training courses are on contract new hire calendars and Learning Plans Maintain office supply cabinet Order supplies/gear Supplement team ordering goods and services in Ariba Other duties as assigned Qualifications Requirements/Knowledge/Education/Skills: BBA in Office System, Human Resoruces or related area. Strong understanding of the Microsoft Office Suite Excellent communication and interpersonal skills Additional Preferences: 2+ years of experience as an administrative assistant Experience with Concur and Ariba Experience with event planning Mentor Technical Group es un empleador que ofrece igualdad de oportunidades y todos los solicitantes calificados recibirán consideración para el empleo sin importar raza, color, religión, sexo, orientación sexual, identidad de género, información genética, origen nacional, estado de veterano protegido, estado de discapacidad o cualquier otro grupo protegido por ley. Mentor Technical Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.

Come join our team and grow with us! Planet Fitness is growing and looking to create a dynamic team! We are now looking to hire front desk customer service representatives on one of the most innovative, fastest growing health club brands in the United States and Puerto Rico. Our mission "Judgement Free Zone" provides a unique environment in which anyone can feel comfortable, get healthy, get moving or in shape, and have fun too! We are currently seeking committed, flexible, motivated people who want to learn how to work and are interested in professional growth opportunities. We provide training and after the 90 days evaluation, if you qualify you could get a bump in pay! If this sound like you, and you posses these qualities, apply today! Who We Are: At Planet Fitness, our mission has always been to enhance peoples lives by providing a high-quality fitness experience in a welcoming, judgement free environment. We are proud to be one of the largest and fastest-growing franchisors and operators of fitness centers in the United States with over 2,000 clubs and growing! Joining the PF family means being part of a company that is based on an established culture and strong set of values. It is being a part of a supportive, engaging team that cares about bettering the health and wellbeing of the community in an environment where everyone feels like they belong. It is having fun at work while creating member experiences that consistently exceed their expectations. It means being part of a brand that you can be proud of! Who You Are: All of our Team Members at Planet Fitness share one thing in common a passion for our amazing brand and a desire to make our members feel welcome in our Judgement Free Zone Characteristics that will make you a perfect match for our Customer Service role: Exhibit a positive and upbeat attitude. Have a passion for delivering a consistent and exceptional experience to our members, guests, and fellow PF team members. Pride yourself on your work while being punctual, reliable, and dependable. Handle all interactions with diplomacy and exhibit a genuine motivation for helping others. Act with integrity and show respect to everyone around you. Exhibit strong communication skills and have an ability to listen and empathize. Inspire and motivate others to achieve their goals. Are a quick study with the ability to apply what you have learned during online and hands-on training. More reasons to join Planet Fitness! Vacation/Sick Time Free Black Card Membership Employee perks and discounts Engaging team-building competitions and social events Qualifications Skills: Customer Service: Communicates and interacts with members (as well as potential members) in a way that exceeds expectations. Listening: Listen to staff and members. View the situation from everyone's perspective working together to resolve the issue. Problem Solving: Recognize and define the problem. Provide solutions using all resources available. Language: Bilingual a plus. Essential Duties and Responsibilities Flexible for opening or closing shifts. Be the face of our club, always say hello and goodbye to our guest. Be knowledgeable of our offerings, answer phones courteously and assist callers with their Planet Fitness questions. Facilitate an unforgettable experience at our front desk: check-in members, assist with billing inquiries, provide legendary tours, actively listen to member questions and escalate for a solution, log amenities to track usage and club performance. Be aware of company promotions, events and changes that will have an impact on the member experience. Be the expert of our POS system. This is critical, in order to enroll new members or assist current members with billing inquiries, updates to personal information or beverage/merchandise sales. Daily upkeep of our entryway, always have an eye for keeping the front of our house clean! This includes our windows, lobby and front desk, and any other area that needs attention. Focus on completion of our training courses and actively seek opportunities for additional development. This company is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Join the Discovery family, where quality and service are at the heart of everything we do! This role will be located at one of Discovery Land Company's locations: Moncayo Golf & Ocean Club, set outside of San Juan, Puerto Rico. Moncayo Golf & Ocean Club is seeking a Comfort Station Attendant to join the Culinary Department. The Comfort Station Attendant is responsible for contributing a great member and guest experience. The Comfort Station Attendant will be expected to open and close their assigned golf food comfort stations on a daily basis. Duties include keeping assigned outlet stations neat, organized, and stocked with various snacks, candies, and beverages. Additional duties may include simple food preparation, cooking, and serving of golf course outlet menu items. In this role, you will be part of creating the Discovery Land Company experience for our members and fellow employees. Key Responsibilities Keep all outlet stations neat, organized and well stocked. Store outlet food properly and according to food safety guidelines. Put away outlet food and beverage deliveries. Maintain stock levels at the sales office and fitness areas. Take food or beverage orders on course to relay to kitchen when necessary. Track specified food items taken from the kitchen on weekly Outlet Tracking Sheets. Communicate inventory needs when par levels are low. Greet all members formally by using their surname. Perform additional duties as assigned. Qualifications High school diploma or equivalent. Minimum previous experience of three (3) months food service or guest service experience, preferably at a fast paced, high-end restaurant, club, or resort. Knowledge of HACCP & local food safety standards; possesses or can obtain State Food Safety Certificate. Knowledgeable of wines and beverages. Extraordinary attention to detail, quality and service. Additional Requirements Positive attitude, professional demeanor, and exceptional communication and interpersonal skills to deliver service to members, guests, and team members. Must be able to work flexible work hours/schedule including evenings, weekends, and holidays. Long hours may be required due to business demands. Ability to work in a team environment. Ability to stay calm and focused during the busiest of times. Ability to read, write, speak, and understand English; additional languages preferred. Ability to meet the physical demands of the position including, but not limited to, working indoors and outdoors in all weather conditions, standing, walking, and moving for periods of greater than eight (8) hours, and lifting and carrying items sometimes greater than fifty (50) pounds. Flexibility and ability to pivot to new projects and a desire to work in a fast-paced environment. Benefits Competitive Pay or Wage Range (optional based on state/region laws) Medical, Dental, and Vision Benefits (Full-Time Year Round Only) 401k Contribution (Full-Time Year Round Only) Paid Time Off and Paid Holidays (Full-Time Year Round Only) Employee Meals, Referral Incentives, and Recognition Programs Holiday Pay Professional development and upward mobility opportunities Work-Family Culture About Us Discovery Land Company is a U.S.-based real estate developer and operator of private residential club communities and resorts with a world-renowned portfolio of domestic and international properties. The mission of Discovery Land Company is to create one-of-a-kind environments that provide individuals and families the freedom, security, and resources to learn, grow, and play in some of the most beautiful places in the world. For more information about our company, please visit: ******************************* About the Project - Moncayo Golf & Ocean Club Moncayo is a premier destination in Puerto Rico that blends a world-class golf course, luxury hotel, exclusive residences, and unique amenities. Our vision is to create a community where excellence, service, and nature converge. We pride ourselves on offering exceptional experiences to our guests and residents through teamwork, professionalism, and attention to detail. At Moncayo, our employees embody pride, ownership, and accountability every day, ensuring that every guest experience reflects our culture of luxury and well-being.

Job Description Department Administration Administrative Assistant Reports to María Miranda De Jesús Title HR & Finance Director Full time Part time Contract In house Shift hours: 40 weekly Operating: Monday to Friday: 8:00 am to 5:00 pm Extent No extent General purpose The Administrative Assistant is responsible for providing high-level administrative support to the organization and its Human Resources, Finance and Operations departments. He will collaborate as the main intermediary to channel any request from a visitor, client, employee and manager of the company. It includes providing support to assist with daily office needs and managing the general administrative activities of our company. Contribution in the improvement of processes, the structure of the company and the final results of the organization, by improving the quality of service and customer satisfaction, reducing costs, and modernizing work processes. RESPONSIBILITIES AND COMPETENCES - Collaborates with the coordination and planning of internal and external meetings * Logistics to organize meeting place, food services, equipment, etc. - Manage confidential files and documents - Coordination and administration of trips, flight reservations and lodging - Maintenance of company contacts database - Carrying out and coordinating inventory of purchases, office supplies and equipment, cafeteria service, first aid kit or others as required - Channel phone box, answer and transfer calls - Manage conference availability and use - Write and distribute emails, correspondence notes, letters, faxes and forms - Distribute received correspondence - Realization of virtual calendars of meetings and reminder events - Coordinate the internal and external messaging of the company - Attend visits - Supervise Maintenance personnel and fulfillment of tasks - Creation and drafting of documents - Any other task designated by your supervisor or immediate manager, not limited to the aforementioned WORK EXPERIENCE REQUIREMENTS - Minimum of 1 to 2 years of experience in Reception or Administrative Assistant - Knowledge of office management systems and procedures - Practical knowledge of office equipment, such as printers, laminating machine, binding process, among others - Time management, punctuality, and sense of urgency - Analytical, methodical, and numerical ability - Highly attentive to detail, organized, honest, ethical and responsible - Mastery of Microsoft Office programs - Trained to work under pressure and able to respond to high volume of work - Ability to work in a team - Good verbal and written communication, interpersonal and problem solving - Experience in planning, coordinating and managing activities - Demonstrated ability to manage time and prioritize tasks to meet stipulated deadlines - Ability to reserve confidentiality regarding business and company affairs - Attention to detail and ability to solve problems - Results oriented - Possess high professionalism and ability to deal with clients and colleagues Academic requirements - University studies in Business Administration DEMANDS - I work mostly seated for approximately 7 to 8 hours to be able to successfully fulfill essential functions - Number of people directly supervised 2 maintenance people - Exposed to use of computerized equipment at all times to perform its functions - Vision, speaking and listening are required to perform their functions and capable of being understood - Be available to work overtime in cases of operational need that may be required - Travel requirement if necessary, to the Dominican Republic facilities APPROVED by Maria Miranda De Jesús Title HR & Finance Director Employee sing Date Affirmative Action Plan Statement / Equal Employment Opportunity Insight Communications, Corp. offers equal employment opportunity to all employees and job applicants and prohibits discrimination and harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, firing, retirement, transfer, absence, compensation, and training. Insight Communications, Corp. 342 San Luis St., Suite 304, San Juan, PR 00920 Tels. ************, ************, ************ Fax. ************ Monday to Friday from 8:00 am to 5:00 pm 40 hours weekly 80 hours biweekly

As a Document Controller at CMA Architects & Engineers, you will play a vital role in maintaining our organization's documents and ensuring a smooth workflow in the Environmental department. Your primary responsibilities will include organizing, uploading, and managing critical documents, enabling our team to access and utilize information effectively. Duties/Responsibilities Document Organization: Categorize and maintain physical and digital documents, ensuring they are easily accessible and up to date. Document Upload: Manage the timely and accurate uploading of documents to our database or document management system. Version Control: Monitor document versions, ensuring all team members have access to the most recent and accurate files. Quality Assurance: Review documents for completeness, accuracy, and compliance with company standards. Record Keeping: Maintain detailed records of document transactions, revisions, and approvals. Document Retrieval: Assist team members in locating and retrieving documents when needed. Compliance: Ensure all documents comply with industry standards, regulations, and internal policies. Skills/Qualifications High school diploma or equivalent; additional education in document management or related field is a plus. Fluency in Spanish and English. Proven experience in document control or records management. Proficiency in document management software and tools. Strong attention to detail and organizational skills. Excellent communication skills, both written and verbal. Knowledge of industry standards and compliance requirements. Ability to work both independently and collaboratively in a team. High level of integrity and discretion in handling confidential information. Be able to prepare accurate reports. We offer a professional work environment, competitive salary and benefits package.

Mentor Technical Group (MTG) provides a comprehensive portfolio of technical support and solutions for the FDA-regulated industry. As a world leader in life science engineering and technical solutions, MTG has the knowledge and experience to ensure compliance with pharmaceutical, biotechnology, and medical device safety and efficacy guidelines. With offices in Caguas, PR, Boston, MA & San Francisco, CA and we serve life sciences clients in six global markets: United States, Puerto Rico, Dominican Republic, Mexico, Germany, Canada, and South America. Responsibilities: Provide support to facilities maintenance activities such as but no limited to: Clean facilities by sweeping, dusting etc. Perform maintenance and light repairs Perform routine landscaping on the grounds Paint and fill gaps or crevices (on walls, sidewalks etc.) o Undertake light installation or carpentry (e.g. build cabinets) o Repair equipment or appliances o Assist tradespeople with electrical, plumbing or HVAC repairs o Identify and report the need for major repairs. Performs minor repairs and replacements, as requested/necessary. Receives and distributes materials throughout the facility. Performs the moving of items within/between locations and from/to storage, including furniture, equipment, and files. Facilitates office access and office moves by providing moving crates, assembling furniture, office keys, nameplates, etc. Reports major problems to maintenance supervisor for appropriate action. Ensures assigned equipment is in proper working order and available for use. Maintains physical space, ensuring a safe, clean, and functional environment. Receives, manages, and processes work order requests. Knows and adheres to safety codes and regulatory agency requirements. Other responsibilities as assigned by supervisor/management, and/or client. Qualifications Requirements/Knowledge/Education/Skills: High school diploma or general education degree (GED) is required; Associate degree or Technical College Degree is preferred. No experience Required. Physical Requirements and Working Environment: While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel, or operate equipments, tools, or controls. The employee frequently is required to stand, walk, talk, or hear; sit; climb or balance, stoop, kneel, crouch or crawl; and smell. The employee may lift and/or move up to 25-35 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus. He / she may frequently work inside weather conditions, near moving mechanical parts, exposed to wet and or humid conditions, and an odorous atmosphere, may be exposed to fumes and the risk of electrical shock, and occasionally work on ladders in high places, in small spaces, such as lift/metering stations, manholes, tanks and wet wells. The noise level in the work environment is usually moderately loud. Mentor Technical Group es un empleador que ofrece igualdad de oportunidades y todos los solicitantes calificados recibirán consideración para el empleo sin importar raza, color, religión, sexo, orientación sexual, identidad de género, información genética, origen nacional, estado de veterano protegido, estado de discapacidad o cualquier otro grupo protegido por ley. Mentor Technical Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law. Mentor Technical Group es un empleador que ofrece igualdad de oportunidades y todos los solicitantes calificados recibirán consideración para el empleo sin importar raza, color, religión, sexo, orientación sexual, identidad de género, información genética, origen nacional, estado de veterano protegido, estado de discapacidad o cualquier otro grupo protegido por ley. Mentor Technical Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.