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Office Assistant, Workforce Development
Parkland College 4.2
Branch office administrator job in Champaign, IL
This position is a grant-funded, on-campus, full-time, 12-month appointment based in Champaign, Illinois covered by the Professional Support Staff (PSS) Union with an annual salary of $35,713.60. The Office Assistant is responsible for organizing and facilitating the operational flow of the grant-funded Workforce Development department, assisting students, directing visitors, and providing support to staff. This appointment on a schedule established by the Senior Director for Workforce Development, and may include occasional nights, weekends, and overnight trips. The position involves frequent handling of confidential information and records. At times, minimal supervision is provided; the Office Assistant must be able to work independently and accurately prioritize tasks. Annual renewal of this position is contingent on continued grant funding.
Applicants must submit:
* An online employment application
* Cover letter
* Resume or CV
Essential Job Functions:
* Provide daily front desk coverage for Workforce Development offices, serving as the first point of contact for visitors through walk-in, phone, and email inquiries, as well as appointment and meeting scheduling for the Workforce department staff.
* Provide clerical support to Workforce Development department staff.
* Initiate, process, and maintain Workforce Departmental records and reports as needed.
* Coordinate special departmental projects or events with assistance of Workforce Development staff as needed.
* Maintain positive relationships with other departments and division staff to coordinate activities.
* Assist the Senior Director for Workforce Development with participant and student record keeping and data tracking, including physical and electronic files.
* Other duties as assigned by the Senior Director for Workforce Development.
Minimum Requirements:
* High School diploma or GED equivalent.
* Prospective new hires will successfully complete a post offer, pre-employment criminal background check with fingerprinting. The background check review includes, but is not limited to, exclusionary offenses per the Illinois School Code and Title IV of the Higher Education Act.
* Excellent written, verbal, and interpersonal skills.
* Proficient in Microsoft Office software and adapts to current and new programs as technology progresses.
* In an effort to comply with SURS return-to-work restrictions for employers (40 ILCS 5/15-139.5), candidates for employment at Parkland College must either not be a SURS annuitant or must be willing to suspend his/her SURS annuity upon employment. This applies to all SURS annuitants except those receiving their annuity under either the Self-Managed Plan (SMP) or by lump sum payment.
Robust benefits, including medical insurance with no monthly premiums, dental, life, disability, retirement plans, flexible spending, dependent care, EAP, work/life balance with generous paid time off, and tuition waiver. More information on the benefits package may be found online at our Benefits page.
Sponsorship for work authorization is not available for this position.
Apply for this position using the Apply Now button at the top or bottom of this posting. Applications not submitted through ******************************** will not be considered.
Please monitor your email, including spam or junk mail folders, for future correspondence from Parkland College Human Resources.
For further information on the application process, please contact Parkland College Human Resources at ************.
Applicants with disabilities may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process.
Requests may be submitted by contacting Human Resources at ************ or by emailing ***************.
Equal Opportunity Employer
$35.7k yearly Easy Apply 49d ago
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OFFICE ADMINISTRATOR
Coldwell Banker Real Estate Group 4.2
Branch office administrator job in Peoria, IL
Job DescriptionSUMMARY
The Administrator performs daily activities necessary to operate a residential real estate office. The OfficeAdministrator is a professional and personable resource to the Sales Agents and the public. They perform a variety of receptionist and administrative activities. This is a full-time position.
ESSENTIAL DUTIES AND RESPONSIBILITIES
General Duties Include:
Process listings, sales, and closings that are turned in by the agents in the region
Scan and deposit checks
Use our various computer programs to process listings, sales, and closings for the region
Perform receptionist responsibilities: including greeting visitors, answering incoming calls, scheduling appointments, and providing general information regarding real estate listings
Process incoming and outgoing mail
Assist our Sales Agents with troubleshooting and resolving issues
Assemble listing and buyer packets, as needed
Maintain accurate logs and monthly reports for the office
Monitor office supplies and complete order process when necessary
Maintain organized and accurate files on all work processes
Open and close the office daily per local office instructions (turn on lights and radio, computer monitors, make coffee, straighten office areas, etc.)
Support the managing broker as needed
QUALIFICATIONS
Person should possess the following:
Excellent communications skills
Personable and friendly
Proficient with technology (Microsoft Office, Google products and other back-office software)
Ability to work well under pressure balancing multiple priorities and assignments to meet deadlines
Consistent with follow up and follow through
Strong typing skills
Ability to handle and resolve recurring problems
Must be highly organized
Adaptable to various personalities/situations
EDUCATION and/or EXPERIENCE
Combination of education and experience sufficient to successfully perform the essential duties of the job
LANGUAGE SKILLS
Ability to read and understand documents and to communicate with agents and other staff members in a courteous and professional manner
MATHEMATICAL SKILLS
Basic Accounting knowledge helpful in processing closings, deposits and the monthly billing statements
REASONING ABILITY
Ability to define the problem, establish facts and draw a valid conclusion to solve the problem and plan initiatives
PHYSICAL DEMANDS
Mobility to work in a standard office setting using standard office equipment including:
Stamina to maintain attention to detail despite interruptions
Strength to lift and carry files weighing up to 3 pounds
Vision to read printed materials and a computer screen
Hearing and speech to communicate in person and over the telephone
WORK ENVIRONMENT
Frequently subject to interruptions in a moderate noise level office setting
HOURS
Monday - Friday 8am- 5pm
$36k-42k yearly est. 13d ago
Administrative Specialist III - Sheriff's Office
McLean County, Il 3.4
Branch office administrator job in Bloomington, IL
Administrative Specialist III Starting Salary range: $20.8534 - $22.8764 per hour Schedule: Full Time; Monday-Friday, 8:00 am - 4:30 pm Are you an organized multitasker who thrives in a fast-paced environment? Do you enjoy variety in your work and the opportunity to support a team that makes a difference in the community every day? If so, the McLean County Sheriff's Department is looking for someone like you to join our team as an Administrative Specialist III.
What You'll Do
As an Administrative Specialist III, you'll be a key behind-the-scenes contributor supporting both the Sheriff's Department and the Detention Facility. Your day will be filled with meaningful tasks like:
* Maintaining detailed records and files (digital and paper-based)
* Drafting, editing, and formatting important documents-including newsletters and reports
* Managing travel arrangements, scheduling meetings, and coordinating events
* Handling payroll, billing, and other financial transactions
* Providing outstanding customer service to the public, staff, and other agencies
* Supporting your team with research, reporting, and general administrative expertise
* This role is perfect for someone who enjoys variety, takes initiative, and can handle confidential matters with professionalism and discretion.
What You Bring to the Table
We're looking for someone who has:
* Excellent written and verbal communication skills
* A sharp eye for detail and accuracy
* Comfort using Microsoft Office tools (Word, Excel, PowerPoint)
* Experience handling multiple projects and meeting deadlines
* The ability to work well with others and provide exceptional customer service
* A working knowledge of general office procedures-and ideally, some exposure to accounting or HR
Minimum Qualifications
High school diploma or equivalent and 2-3 years of experience in business administration, customer service, or a related field.
Why Join Us?
Be part of a department that plays a vital role in public safety
Gain valuable experience in government operations
Work in a stable, team-focused environment
Enjoy meaningful work that supports your community
McLean County also offers a comprehensive benefits package:
* Medical, Dental and Vision Insurance
* Medical Member Rewards Program
* Health Savings Account (HSA)
* Flex Spending Account (FSA)
* Dependent Spending Account (DSA)
* Supplemental Insurance: Life, Critical Illness and Accident
* County provided Life Insurance
* Illinois Municipal Retirement Fund (IMRF Pension)
* Paid time off: vacation days, personal days, sick days, holidays
* Identity Protection
* Charitable Giving
* Employee Assistance Program
* Full salary range: $20.8534 - $31.9379 per hour
Physical & Work Environment
This position is mostly sedentary with light physical activity and requires basic physical and mental acuity. The work environment is secure and professional.
If you're detail-oriented, highly organized, and looking for a role where your administrative skills truly matter-we encourage you to apply!
About McLean County Government
McLean County Government takes pride in serving our dynamic and fast-growing community. We provide a wide range of services, including public safety, criminal justice, road and bridge maintenance, animal safety and adoptions, vital records management, personal health services, food safety inspections, and park management. Our dedicated team of over 800 employees work across 25 departments to ensure the well-being and growth of our community.
To learn more about McLean County Government and career opportunities, please visit ****************************
Ready to Make a Difference?
Click "Apply" at the bottom of this post.
* If applying through a third party job board, please fill out an application via McLean County Government's Job Board located at ****************************************
Confidentiality of your application is maintained upon request.
McLean County Government is proud to be an Equal Opportunity Employer.
Exempt : No
Type : Various
Department : County Sheriff
Location : DEFAULT
$20.9-31.9 hourly 41d ago
Office Support
Treatment Alternatives for Safe Communities
Branch office administrator job in Peoria, IL
Job Description
At TASC (Treatment Alternatives for Safe Communities) our mission is to build a healthier, safer, more just society. Since 1976, we have been guided by the belief that every individual holds the potential for positive change. We advocate, support, and most importantly, empower people to break barriers, find recovery, and reshape their destinies. Through the use of SPECIALIZED CASE MANAGEMENTâ„¢, we create a world where recovery, justice and empathy lead to thriving communities. Our foundation is anchored at the intersection of behavioral health and the criminal legal system. Today TASC also operates at the forefront of transformative solutions. We are a social impact organization that embodies a future where health, safety and justice is synonymous with hope. We are TASC!
We are currently looking for full-time - Office Support
Starting at $36,500 - $38,000 - contingent upon experience, education, etc.
Summary: This position provides specialized clerical and office functions requiring detailed knowledge of Agency procedures; as well as performing routine and varied clerical functions. This position requires a broader understanding of Agency operations, and possession of skills necessary to complete specialized job responsibilities.
Essential Duties and Responsibilities
Manages the reception area to insure effective communications both internally and externally to maintain a positive image.
Provides clerical support to the program.
Answer the telephone and direct calls to the appropriate staff.
Type letters, reports and other materials. Proofread and post letters for mailing.
Enter data into the Management Information System, including Electronic Client Records (ECR).
Consistently evaluate work processes to determine if changes are needed to meet client expectations.
Maintain schedule of appointments for evaluations and orientation.
Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
Photocopy letters, forms or documents, etc.
Maintain the upkeep and cleanliness of office area and office equipment.
Record minutes or notes during various meetings (staff, provider, etc.)
Our Ideal candidate:
High school diploma or general education degree (GED); or four to seven years of related experience and/or training; or any equivalent combination of training and experience that provides the following knowledge, abilities and skills.
Knowledge of administrative and clerical procedures and systems such as word processing, file management, etc.
Our benefits package includes:
Medical/Dental/Vision/Life Insurance and Flexible Spending
Paid Leave - STD/LTD
Paid Time Off/Sick Time/ Floating Holiday
Tuition Reimbursement
403 B (retirement plan)
If you are interested in this position, please visit the TASC website at ************ and apply online.
TASC is an Equal Opportunity Employer and a Drug Free workplace. The agency does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran or military status or any other protected status in accordance with federal and state law.
$36.5k-38k yearly 5d ago
Preschool Office Administrator
Chesterbrook Academy 3.7
Branch office administrator job in Champaign, IL
Chesterbrook Academy is seeking a dedicated and organized Preschool OfficeAdministrator who is passionate about early childhood education and ready to take the next step in their leadership journey. This unique role combines both administrative responsibilities and classroom teaching, offering the perfect opportunity to build management experience while continuing to make a daily impact with children.
As a Preschool OfficeAdministrator, you will:
Support daily school operations, including opening and closing the school when needed.
Spend approximately 75% or more of your time in the classroom, assisting teachers and ensuring an exceptional learning experience for all students.
Partner with the Principal and Assistant Principal on scheduling, communication, family engagement, and center organization.
Serve as a role model for staff and help lead a positive, collaborative school culture.
Provide leadership coverage and support in the absence of the Principal or Assistant Principal.
Who You Are
A motivated early childhood professional with a passion for both teaching and leadership.
Someone who thrives in a fast-paced environment and loves balancing classroom engagement with administrative tasks.
A lifelong learner who's eager to grow into an Assistant Principal role or other future leadership opportunities.
Qualifications
Must be at least 21 years of age and meet state licensing requirements.
Associate's degree (or higher) in Early Childhood Education
At least 1-2 years of experience in a licensed childcare center.
Strong organizational and communication skills.
Dependable, professional, and enthusiastic about school operations and teamwork.
Authorization to work in the United States
Why Join Chesterbrook Academy:
A collaborative, growth-focused culture that supports career advancement.
Competitive pay and comprehensive benefits.
Ongoing professional development and leadership training.
A rewarding opportunity to help shape the next generation of educators and children alike.
If you're ready to grow your career, inspire others, and to help us continue developing the best schools and educators in America-apply today!
$38k-44k yearly est. 12d ago
TEMPORARY ADMINISTRATIVE SPECIALIST III
City of Peoria, Il 4.3
Branch office administrator job in Peoria, IL
Job Posting
Code : 2025052-1
Type : INTERNAL & EXTERNAL
Grade : AFSCME218
Group : CITY COPME
Job Family : ADMINISTRATIVE
Job Class : TEMP ADMIN III - PW
Posting Start : 01/22/2026
Posting End : 02/05/2026
MINIMUM HOURLY RATE: $21.79
$21.8 hourly 4d ago
General Administrative Support - Various Campus Departments
Bradley University 4.4
Branch office administrator job in Peoria, IL
All administrative Assistant I positions are located on-campus positions. DUTIES AND RESPONSIBILITIES Provide administrative support to the hiring department; receive telephone communications, correspondence, and employees/visitors; respond to questions and requests; maintain department files and computerized information for data entry; greet and interact with students, faculty, and staff; manage correspondence, files and telephone communications; prepare materials for and assist in planning department activities and events; perform word processing and database management activities; maintain department website; maintain office supplies; process and distribute mail; perform other related duties as assigned.
MINIMUM QUALIFICATIONS
Office or related business experience; excellent skills in written, verbal and personal communications; strong customer service orientation; ability to productively work/interact with diverse groups of people; show respect and sensitivity for cultural differences; work independently and exhibit sound/accurate judgment; work with sensitive/confidential information and records; is proficient in Microsoft Office Suite; skill with word processing, spreadsheet and database management applications; editing and proofreading skills; mathematical and problem solving skills; ability to deal with periodic timetable changes; compose correspondence; create computerized reports; ability to coordinate/manage multiple projects and tasks simultaneously and on deadline.
MENTAL/PHYSICAL REQUIREMENTS
Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodation. Other Duties performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust. Working conditions are typically moderately quiet.
Bradley University is a top-ranked, private university in Peoria, Illinois, offering nearly 6,000 undergraduate and graduate students' opportunities, choices, and resources to build their futures. Innovation, action, and collaboration drive Bradley students to generate ideas and create solutions that remake the world around them. Our comprehensive array of undergraduate and graduate academic programs includes business, communications, education, engineering, fine arts, health sciences, liberal arts and sciences, and technology.
Bradley University is an Affirmative Action/Equal Opportunity Employer. The administration, faculty and staff are committed to attracting qualified candidates from underrepresented groups.
APPLICATION PROCEDURE
Please complete the online application process, upload a resume, complete contact information for three professional references, and any certificates and/or licenses. Please submit all materials at the time of initial application.
Applications will begin being reviewed immediately and will continue until the position is filled. Employment at Bradley University is contingent upon the satisfactory completion of a criminal background check.
Bradley University offers a competitive benefits package including health, dental, vision, life and disability coverages, FSA, HSA and retirement plan options. Bradley also offers significant higher education cost savings for employees and dependents through the Tuition Remission program. More information regarding our benefits is available here: ****************************************************************** .
Bradley University is a top-ranked, private university in Peoria, Illinois, offering nearly 6,000 undergraduate and graduate students' opportunities, choices, and resources to build their futures. Innovation, action, and collaboration drive Bradley students to generate ideas and create solutions that remake the world around them. Our comprehensive array of undergraduate and graduate academic programs includes business, communications, education, engineering, fine arts, health sciences, liberal arts and sciences, and technology.
Bradley University is an Affirmative Action/Equal Opportunity Employer. The administration, faculty and staff are committed to attracting qualified candidates from underrepresented groups.
$60k-78k yearly est. 60d ago
Quality Enhancement Plan (QEP) Secretary (Part-time)
Alabama A&M University
Branch office administrator job in Normal, IL
Under the direct supervision performs a variety of office support and/or secretarial duties for a specified unit/department, such as composing and word processing a variety of standard documents and correspondence, relaying and resolving routine telephone and/or walk-up inquiries, scheduling calendar items and meetings, making travel arrangements, processing forms, performing data entry, and establishing and maintaining records. Edits and proofreads documents to ensure accuracy.Duties and Responsibilities:
* Organizes and implements procedures for executing various clerical/administrative assignments.
* Compiles information from files, records, publications, and other sources.
* Composes draft letters and/or reports for the supervisor's review.
* Transmits replies to routine correspondence on the supervisor's behalf.
* Determines when supervisor must handle requests and correspondences.
* Assists in arranging meetings of the unit and serves as recording secretary at such meetings.
* Prepares finished correspondence, reports, or materials as assigned.
* Prepares minutes, correspondence and other documents relating to the operation of the unit or department and proofreads these materials to ensure their accuracy.
* Initiates purchases and payment for office supplies, meeting registrations, travel reimbursements, and others as needed.
* Establishes and maintains accurate and current files and documentary materials and ensures that information in these files is kept confidential.
* Answers unit calls, makes appointments and reservations, receives visitors, and functions as an office receptionist.
* Performs general office management duties and recommends methods for improving office procedures.
Minimum Position Requirements (including certifications, licenses, etc.):
* An associate degree in secretarial science, business, or other appropriate field and
* One year of administrative, clerical, or secretarial experience.
* Must be able to perform administrative/secretarial duties.
Knowledge, Skills & Abilities:
* Considerable knowledge of office management practices and procedures.
* Considerable knowledge of business English, grammar, and commercial mathematics.
* Working knowledge of care and operation of standard office equipment.
* Ability to exercise judgment and discretion in interpreting and applying operational policies and procedures.
* Ability to compose and prepare accurate reports, records and correspondence.
* Ability to prepare and maintain complex clerical files including statistical reports and materials.
* Ability to work collaboratively with program coordinators in gathering data.
* Experience in use of Microsoft Office applications including Word, Excel, PowerPoint, Publisher, Access, etc.
* Proficient in social media use such as Facebook, LinkedIn, Instagram, Twitter, etc.
* Ability to use virtual meeting resources such as Zoom, Microsoft Teams, Google Teams, GoToWebinar, WebEx Meet, RingCentral Meetings and others.
$27k-40k yearly est. 50d ago
Office Administrator, Residential Life
Illinois State 4.0
Branch office administrator job in Normal, IL
OfficeAdministrator, Residential Life Job no: 521174 Work type: On Campus
Title: OfficeAdministrator, Residential Life Division Name: Student Affairs Department: University Housing Services
This position is responsible for managing the operations of Residential Life Operations, which reports to the Associate Director of Residential Operations.
They will supervise the efforts of recruitment and selection for the department. Given that many of those roles have a 5-year limit, this is a large ongoing area of responsibility. This position will liaise with areas within the department to help answer students' and parents' questions about residence hall living, residence hall contracts, policies/procedures, etc.
They will provide supervision for the front desk of the Office of Residential Life, which is the artery of the university housing services department. This includes hiring, training, and scheduling front desk student staff.
In addition, this position is responsible for managing administrative duties for the associate director of residential operations. Including support/secretarial and accurate record-keeping functions such as screening incoming calls, visitors, and mail, composing reports and memos, creating and maintaining electronic and paper files, scheduling and maintaining event calendars, tracking appeals and project/communication timelines, and assisting with processing student and staff requests.
Additional Information
University Benefit Highlights:
- Insurance benefits, including health, dental, vision, and life
- Retirement and supplemental retirement planning options
- Tuition waiver benefits available to staff as well as their eligible dependents
- Paid holiday/administrative closures during Thanksgiving and Winter Breaks
- Paid benefit time
Additional University Benefit information, including information regarding eligibility to participate in the State Universities Retirement System and the State of Illinois Group Insurance program, can be reviewed here: **************************************
Salary Rate / Pay Rate
$20.61 - $23.00 per hour
Required Qualifications
1. High school diploma or equivalent.
2. Any one of the following from the categories below:
a. Four (4) years (48 months) of work experience comparable to the third level of this series. This includes work such as performing a wide variety of office support tasks, which require the use of judgment and initiative and the ability to operate computer systems, using word processing, database and software packages.
b. Two (2) years (24 months) of work experience comparable to the fourth level of this series. This includes work such as performing highly specialized administrative support duties. In-depth knowledge of the organization, programs, policies, and procedures of the unit is essential to the performance of the duties, along with the ability to use good judgment, the ability to operate computer systems, using word processing, database, and software packages, and to exercise discretion in handling sensitive and confidential information.
Preferred Qualifications
1. Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, and personnel information systems.
2. Knowledge of principles and processes for providing customer and personal services, including needs assessment and evaluation of customer satisfaction.
3. Detail-oriented, proficient in administrative procedures such as word processing, filing systems, and online information systems.
4. Outstanding communication and ability to relate well with external constituencies and provide excellent information services to prospective staff, students, administrators, and faculty.
5. Ability to perform work with diplomacy, accuracy, and thoroughness, and see the big picture relative to event planning, recruitment, selection, assessment.
6. Excellent time management and problem-solving skills.
7. Must be able to work independently as well as part of a team.
8. Ability to prioritize numerous projects with a variety of constituents and timelines.
9. Ability to exercise a high degree of confidentiality, professionalism, dependability, and accuracy.
10. Experience with hiring, supervising, scheduling, and training student staff.
Work Hours
8am to 4:30pm, Monday through Friday. Occasional overtime in peak times of the year.
Functional Expectations
Must be able to complete the following with or without a reasonable accommodation:
1. Effectively communicate.
2. Remain at a workstation for extended periods.
3. Move about in various locations across campus as needed to complete day-to-day work.
Proposed Starting Date
February 2026
Required Applicant Documents
Resume
Cover Letter
Reference List
Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"
Optional Applicant Documents
Transcripts - See Special Instructions section for additional options
Certification of Retirement Annuity
Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"
Special Instructions for Applicants
Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.
If you are using college or university coursework to qualify for this position, then transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below.
To be eligible for Veteran's Preference points on the exam, appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline.
Fax: ************, Attn: Mackenzie Chapman
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300
The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview.
Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois.
Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position.
Contact Information for Applicants
Mackenzie Chapman
Human Resources
************
*****************
Important Information for Applicants
This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at **************. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.
If you are having difficulty accessing the system, please call Human Resources at **************.
Application Opened: 01/09/2026 02:05 PM CST
Application Closes: 01/26/2026 11:55 PM CST
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OfficeAdministrator, Residential Life Opened01/09/2026 Closes01/26/2026 DepartmentUniversity Housing Services This position is responsible for managing and supporting the Residential Life Operations unit within University Housing Services, including supervision of para-professional (student staff), supporting departmental recruitment/hiring efforts, and managing administrative duties for the Associate Director of Residential Operations and Assistant Director of Assignments. They supervise the student receptionist in the Office of Residential Life which includes the departments phone switchboard and Housing email box.
Current Opportunities
OfficeAdministrator, Residential Life Opened01/09/2026 Closes01/26/2026 DepartmentUniversity Housing Services This position is responsible for managing and supporting the Residential Life Operations unit within University Housing Services, including supervision of para-professional (student staff), supporting departmental recruitment/hiring efforts, and managing administrative duties for the Associate Director of Residential Operations and Assistant Director of Assignments. They supervise the student receptionist in the Office of Residential Life which includes the departments phone switchboard and Housing email box.
$20.6-23 hourly Easy Apply 18d ago
Entry Level NDT Assistant
Rockwood 4.3
Branch office administrator job in Decatur, IL
Acuren is seeking an Entry Level NDT Assistant for operations in Decatur, IL. LOCAL APPLICANTS ONLY.
and will be a fast track to NDT Level II.
NDT Assistants will assist in performing calibrations, Nondestructive Tests, and evaluations for acceptance or rejection determinations according to written instructions and record results.
Responsibilities
Set up and utilize Nondestructive Test equipment
Assist Radiographers in the calibration of NDT equipment
Assist Radiographers to conduct tests to ensure quality or detect discontinuities (defects) using NDT methods of inspection
Record results of inspections
Assist performing NDT procedures, carrying equipment and other operations
Perform other job related tasks as assigned by management
Requirements
High School Diploma or equivalent
Some college preferred
Technical background desired
Must be able to have experience, credentials and history to be certified as Trustworthy & Reliable to comply with federal and state regulations, as determined by a thorough background check
Motor Vehicle Driving record must meet company standards to drive company vehicles
MUST PASS DRUG/ALCOHOL AND BACKGROUND SCREENS PER CLIENT REQUIREMENTS.
Benefits
Competitive Salary
Medical, dental, vision, and supplemental insurance
401K Plan
Paid Holidays
Paid Time Off
Pay Transparency: As per applicable state law the job posting pay range is $15.15-$25.25/hr depending on experience and applicable certifications.
Company Overview
Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a
Higher Level of Reliability
, Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services.
Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world's largest industrial segments.
Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees. #LI-BE1
$15.2-25.3 hourly Auto-Apply 5d ago
Vocational Assistant
Lifelong Access
Branch office administrator job in Normal, IL
Our mission at Lifelong Access is to connect individuals with developmental disabilities to their community by helping them break down barriers through a lifetime of meaningful supports. From birth to end of life, Lifelong Access provides a continuum of services and supports for families, children, teens, and adults including residential housing, vocational development, supported employment, high school transition, behavioral health counseling and services, and a wide variety of pediatric therapy supports. Guided by our Core Values, our team members have a strong drive and big hearts for improving the lives of others; a place where we support each other and the individuals who put their trust in us.
Lifelong Access is seeking a Vocational Assistant to support the High School Transition and Supported Employment Programs in a variety of opportunities for students to learn new skills and plan for a smooth transition from high school to adulthood. The Transition Assistant will assist job seekers with developmental disabilities attain and maintain a career path of their choosing.
Pay: $18.35/hour
Job Type: Full-Time
Essential Duties and Responsibilities
Provide direct support in the areas of programming, mini discovery, and IEP meeting attendance, on-the-job coaching, and job development activities.
Present information through community presentations/networking events.
Collaborate with the Transition Coordinator to plan programming.
Assist with transportation of program participants when necessary, utilizing company vehicles.
Order and organize supplies for Transition programming.
Assist the Transition and Supported Employment teams with supports when needed.
Requirements:
Minimum of high school diploma or GED.
At least one year of experience supporting people with disabilities.
Familiarity with Microsoft Office applications (Word, Excel and Outlook) is required.
Ability to work weekdays and early weeknight availability.
Willing to travel to rural communities in McLean County.
Must be at least 21 years of age.
Valid Illinois driver's license with safe driving record.
Current proof of automobile insurance.
Reliable transportation.
Working Conditions
While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of this job. Requests for reasonable accommodations will be reviewed to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit at a desk and work on a computer for prolonged periods. The employee is frequently expected to talk, hear, and possess clear close and distance vision; and use hands, fingers to reach or feel. The employee must occasionally lift and/or move up to 15 pounds.
While performing the duties of this job the employee is regularly required to talk or hear. The employee will also frequently need to converse with adults - some who might be difficult to understand or use nonverbal forms of communications. The employee is frequently required to stand, sit; stoop; bend, push, pull, reach, and walk for periods of time. The employee will frequently use hands to fingers, handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds.
Here are some of the benefits we will offer you:
Supportive, positive, and friendly team environment
Professional development, training, and advancement opportunities
Flexible schedule options
Comprehensive benefit plans
Generous paid time off including vacation, personal time, and holidays
Read more in our Employment Brochure
Lifelong Access is an Equal Opportunity Employer
$18.4 hourly Auto-Apply 60d+ ago
People Services Administrative Assistant
Heritage Behavioral Health Center 4.0
Branch office administrator job in Decatur, IL
Job DescriptionPeople Services Administrative Assistant
Heritage Behavioral Health Center - Decatur, IL Salary: $18.50-$22.50/hour Schedule: Full-Time | Monday-Friday, 8:00 AM-5:00 PM Every Other Friday Off -
Paid Wellness Day
Make a Career Where Your Work Truly Matters
Heritage Behavioral Health Center is seeking a detail‑oriented, service‑minded People Services Administrative Assistant to join our dedicated team. If you're passionate about supporting others and want to contribute to meaningful work in mental health and substance use care, we want to meet you!
About Heritage Behavioral Health Center
Heritage is a mission‑driven Certified Community Behavioral Health Clinic (CCBHC) serving individuals across a multi‑county region. We believe every employee-regardless of their role-plays a part in improving the lives of the people we serve.
At Heritage,
your well-being matters too.
Why You'll Love Working Here
Every other Friday off - paid wellness day
Collaborative, mission-driven work culture
Meaningful work that directly supports community health
Organization that values and invests in its team
At Heritage, we care about our staff so they can focus on caring for others.
Position Overview
The People Services Administrative Assistant provides essential administrative and operational support to the People Services (HR) team. This role supports daily HR functions-such as onboarding, personnel file management, employee communication, scheduling, and compliance activities-while maintaining a trauma‑informed, customer‑focused approach aligned with Heritage's mission.
You will work closely with leadership, staff, payroll, compliance, and external partners to ensure a positive employee experience and smooth HR operations.
Key Responsibilities
Provide administrative support including scheduling, correspondence, document preparation, and meeting coordination
Assist with onboarding logistics and track required documentation
Maintain accurate personnel files and support agency compliance processes
Enter and manage employee data in HR systems; assist with basic reporting
Serve as a first point of contact for routine employee inquiries
Ensure all employee information is handled confidentially and securely
Support department collaboration with payroll, compliance, and leadership
Assist with agency audits and personnel file maintenance
Participate in special projects and perform other duties as assigned
Knowledge, Skills & Abilities
Strong professionalism, interpersonal skills, and customer service mindset
Ability to maintain the highest levels of confidentiality
Excellent attention to detail and organizational skills
Proficient with Microsoft Office (Word, Excel, Outlook, Teams)
Ability to learn HR systems such as ADP and document management tools
Understanding of HIPAA, HR confidentiality standards, and compliance practices
Strong written and verbal communication skills
Ability to manage multiple priorities in a fast-paced environment
Demonstrates initiative, problem‑solving, and process‑improvement mindset
Education & Experience
High school diploma or equivalent required
Prior administrative or office support experience preferred
HR, healthcare, behavioral health, or social service experience is a plus
Valid driver's license, reliable transportation, and insurance required
What We Offer
Generous Time Off: vacation, sick, personal, and holiday leave
Wellness Benefits: paid wellness day every other Friday, EAP, fitness reimbursement
Insurance: health, dental, vision, FSA (healthcare & dependent care), and supplemental life insurance
Retirement: 401(k) and Roth options
Professional Growth: tuition assistance and continuing education opportunities
$18.5-22.5 hourly 2d ago
Washington Member Assistant
Cefcu 4.1
Branch office administrator job in Washington, IL
Are you ready to make the most of your talents and abilities, while helping others make the most of their finances? Apply to join Team CEFCU!
CEFCU member service team members are critical to the success of the credit union. They provide a professional, knowledgeable, and caring experience when members contact us. We are looking for individuals who are personable, articulate, and positive to add to our already awesome team!
Demonstrates a strong, needs-based sales and service focus as defined and measured in the Member Center and Corporate Balanced Scorecards and Business Plans. Determines financial needs using a high impact questioning strategy, educates, cross-sells, and services members/potential members on CEFCU/CEFCU Investment Services (CIS) products and services. Serves as a front-line member contact that is responsible for processing member account transactions, completing appropriate forms, resolving member account problems, and answering member questions. Demonstrates knowledge and efficiency to operate third party software and systems for scanning checks, verifying routing and account numbers, researching transactions, pulling member statements, and ensuring check data is successfully sent to the Federal Reserve. Analyzes negotiable items and items that require special endorsements. Complies with government regulations and CEFCU policies and procedures. Maintains individual cash drawer limits and balances nightly. Ensures a positive impact on financial performance by attaining balancing, outage, transaction volume, referral, sales, credit and deposit upsale, and Creating Member Loyalty (CML) goals. Maintains member satisfaction through use of CML skills and by presenting a professional image. Assists the office by performing a variety of duties as assigned and actively participates in teambuilding. Demonstrates flexibility in scheduling and job duties.
Hours:
Lobby
Monday - Thursday 8:45 a.m. -- 5:15 p.m.
Friday 7:45 a.m. -- 5:15 p.m.
Saturday 8:45 a.m. -- 1:15 p.m.
Drive-Up:
Monday - Thursday 8:45 a.m. -- 5:15 p.m.
Friday 7:45 a.m. -- 5:15 p.m.
Saturday 8:45 a.m. -- 1:15 p.m.
Required:
High school diploma or equivalent.
Must be eligible to register with the Nationwide Mortgage Licensing System and Registration (NMLS) to comply with the Secure and Fair Enforcement for Mortgage Licensing Act of 2008 (SAFE Act).
Acquire and maintain a thorough understanding of all Federal and State Regulations governing Financial Institutions through the successful completion of the formal Member Assistant Training module, including required continuing education related to the Bank Secrecy Act, Identity Theft - Red Flags, Elderly Abuse/Financial Exploitation and robbery procedures.
Acquire and maintain proficient operation and knowledge in CEFCU mainframe applications and the following third-party systems: Teller Encore System, VSoft, Instant OFAC, OnBase, Quick Assist, True Checks, Lobby Tracking, and Branch Appointments.
Basic operation and knowledge of Microsoft Word, Excel, and Outlook.
Ability to balance Cashier's Checks and Money Orders, and other receptionist duties (telephone etiquette, brochure and rate updates, etc.)
Cross-trained as receptionist within one year, if applicable.
Preferred:
Proven record of relationship building, sales and servicing skills through current applicable department metrics.
Thorough knowledge of CEFCU products and services.
Applicable college courses and/or commensurate experience.
Summary Pay Range
The pay range for this position is $18.11 - $21.28.
Compensation offered may vary based on skills and experience. Please note that salary is only one component of total compensation at CEFCU.
Benefits
Financial
Merit-based raises
Health and Welfare
Generous paid time off (Holiday, Personal or Sick Time, Vacation)
Comprehensive Medical, Dental, and Vision coverage (PPO, HDHP)
Flexible Spending Plan (Medical Reimbursement Account and Dependent Care Reimbursement Account)
Health Savings Account
Voluntary Benefits (Accident Plan, Critical Illness Plan, Hospital Indemnity Plan)
Life Insurance
Accidental Death & Dismemberment Insurance
Disability Benefits
Defined Benefit Plan - Pension
Defined Contribution Plan - 401K
Additional Benefits
Employee Assistance Program
Tuition reimbursement
Career growth through internal job postings
Management Development Program: formal mentoring and training
Opportunities to help improve and build the CEFCU of tomorrow through process teams
Opportunities to personally contribute to corporate financial literacy and community initiatives
Casual days to support local charities
Employee discounts on entertainment, cell phone plans, theme park tickets, and more
On-site fitness center, fitness classes, and wellness program
It is CEFCU's policy and intent to provide equal opportunity to all persons without regard to race, color, religion, political affiliation, sex/gender (including gender expression/identity, pregnancy, childbirth and related medical conditions), marital status, registered domestic partner status, sexual orientation, age, ancestry, national origin, veteran status, disability, medical condition, genetic characteristics, and/or any other basis protected by law. This policy covers all facets of employment including, but not limited to: recruitment, selection, placement, promotions, transfers, demotions, terminations, training, and compensation.
$18.1-21.3 hourly Auto-Apply 5d ago
Clerical and Administrative Specialist
Northstar Memorial Group 4.4
Branch office administrator job in Decatur, IL
NorthStar Memorial Group is seeking a Clerical & Admin Specialist at Moran & Goebel Funeral Home in Decatur, IL. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction.
Responsibilities
Maintain Master files (e.g. creating/providing copies, merging/duplicating, keeping track, and scanning master files into HMIS.)
Operate a telephone system handling a large call volume
Ensure that all invoices are double-checked for accuracy and coded before being forwarded to the accounts payable department
Assist with the preparation and ordering of materials needed by leadership such as park brochures, business cards, name badges, training materials, etc.
Qualifications
1+ years of administrative support experience
Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software)
Ability to work well in a team-based environment
Ability to learn new software and conduct new tasks
Professional communication and organizational skills
Valid driver's license
High School Diploma or equivalent
Compensation
$15.00 to $18.00/hour
Benefits
Medical, Dental, and Vision Insurance
Health Savings Account (HSA)
Life Insurance
401(k) with Employer Matching
We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.
$15-18 hourly 29d ago
NDT Assistant
Team Industrial Services, Inc. 4.8
Branch office administrator job in Decatur, IL
The Apprentice Nondestructive Testing technician assists the Technician or Sr Technician performing inspections utilizing various NDT techniques seeking corrosion, defects, or detrimental conditions in accordance with specific written criteria. The Apprentice may calibrate instruments or perform other duties under the supervision of a certified Technician / Sr Technician.
Essential Job Functions
* Maintains a safe, secure and healthy environment by adhering to Company/Customer safety standards and practices and to legal regulations, alerting others regarding potential hazards or concern
* Performs all duties as assigned and adheres to TEAM's Core Values
* Assists the Technician or Sr. Technician on NDT inspections
* Studies to gain NDT certifications while assisting and learning hands on experience in various NDT methods
* Other duties as assigned
Job Qualifications
* High school diploma or equivalent required
* An understanding of basic math
* Ability to work in Microsoft Word
* Ability to work with computers / computerized equipment
* Ability to read, understand, and communicate in English
* Travel requirement; 0-75%
* Ability to handle chemicals in a safe manner
* Ability to follow instructions
* May be required to travel out of town on a periodic basis
Work Conditions
* Position is based out of a branch or site location.
* Field duties require indoor and outdoor work in a plant atmosphere
* Interaction with other crew employees, as well as supervisors and client personnel
* Working in plant and/or shop areas around production machinery with extreme noise levels
* Must be able to wear safety equipment as required by the safety department for personal protection
* May be at more than one job site in a day and must be able to tolerate climate changes
Physical and Mental Requirements
* Ability to lift and carry 75 pounds
* Must be able to walk and climb except when performing non-field duties
* Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employee to communicate effectively
* Sufficient manual dexterity with or without reasonable accommodation, which permit the employee to perform routine office duties
* Sufficient personal mobility and physical reflexes, with or without reasonable accommodations to perform office duties and travel when necessary to off-site locations
* Sufficient personal mobility to maneuver within a refinery or plant environment to include the ability to gain access to elevated platforms via ladders and stairwells
* Ability to maintain focus and multitask effectively
* Excellent communication skills
Additional Job Description
Anticipated compensation for this role is $39,520 - $43,680 per year plus benefits.
Note: Disclosure as required by HB3129 of the pay range for this role when being hired into our locations in Illinois. Team reserves the right to pay more or less than the pasted range. Actual compensation will be based on experience, qualifications, and geography.
$39.5k-43.7k yearly Auto-Apply 7d ago
Office Assistant - HVAC Service Dispatcher
Bret Tripplett Heating & Cooling
Branch office administrator job in Lincoln, IL
Welcome to the heart of Bret Tripplett Heating & Cooling, LLC in Lincoln, IL! Are you ready to be the linchpin of our operations, ensuring seamless service delivery while enjoying a competitive starting pay of $15 per hour and great benefits and perks such as health insurance, a simple IRA, paid time off, and more? Dive into the world of a full-time Office Assistant - HVAC Service Dispatcher and unlock the potential for a fulfilling career journey with us!
GET TO KNOW THE POSITION:
Typical Schedule: This full-time position works a Monday to Friday schedule, from 8 AM to 4:30 PM.
Your Typical Day: Envision yourself as the orchestrator of efficiency, where every task is executed with precision and poise. Your day commences with a surge of energy as you dive into a myriad of responsibilities. Answering calls with professionalism and warmth, you become the reassuring voice our customers trust.
With adept coordination, you dispatch our skilled technicians to the field, ensuring prompt response and unparalleled service. Amidst the hustle, you effortlessly manage administrative duties, maintaining meticulous records and facilitating seamless operations. Each challenge is met with resolve, solidifying your role as an indispensable asset to our team.
Does this sound like the role you've been waiting for? If so, you must meet the following requirements to qualify:
Basic phone and office skills
Self-dependence and strong organizational skills
Comfortable multitasking in a fast-paced environment
Preferred: Customer service and/or dispatching experience.
GET TO KNOW US HERE AT BRET TRIPPLETT HEATING & COOLING:
At Bret Tripplett Heating & Cooling, LLC, we're more than just a heating and air conditioning company - we're a family. With a commitment to excellence, integrity, and customer satisfaction, we've built a reputation as one of the leading HVAC providers in Lincoln, IL. Our team embodies these values every day, working together to deliver exceptional service and exceed our customers' expectations.
We believe in fostering a culture of growth and development, where each team member has the opportunity to expand their skills and advance their career. From ongoing training to a supportive work environment, we're dedicated to helping you reach your full potential.
WE WANT TO HEAR FROM YOU!
Eager to embark on a career path filled with growth opportunities and professional fulfillment? Our streamlined, 3-minute initial application process awaits your expertise! Join us and be a part of a team dedicated to excellence in the HVAC industry. Seize the moment and apply now to ignite your career journey with us!
$15 hourly 60d+ ago
Secretary
Alabama A&M University
Branch office administrator job in Normal, IL
Under the direct supervision performs a variety of office support and/or secretarial duties for a specified unit/department, such as composing and word processing a variety of standard documents and correspondence, relaying and resolving routine telephone and/or walk-up inquiries, scheduling calendar items and meetings, making travel arrangements, processing forms, performing data entry, and establishing and maintaining records. Edits and proofreads documents to ensure accuracy. Essential Duties and Responsibilities:
* Report to department chairpersons and may supervise all student assistants assigned to the department office.
* Types correspondence, memoranda, reports, instruction sheets, forms, statistical data or any other material that is relevant to the work of the administrative unit or program to which assigned
* Proofreads all materials typed to ensure their accuracy.
* Compose letters and memoranda from general notes.
* Compiles information from files, records, publications, and other sources, and tabulates this information in accordance with standardized report forms.
* Receives, open, sorts and distributes mail as directed, and assembles related material for use by the supervisor in answering mail.
* Maintains accurate and current records of departmental purchases, equipment, travel, statistical data, daily office activities, daily program activities and appointments.
* Establishes and maintains accurate and current files of letters, reports, records, and other documentary material, and ensures that information in these files is kept confidential.
* Renders some limited kinds of administrative assistance as directed by the immediate supervisor and in accordance with specific written or oral instructions.
* Receives and places telephone calls, schedules appointments and meetings, makes reservations, greeting visitors and callers, records messages, and performs the functions of an office receptionist.
* Prepared request for office supplies when needed, and receives such supplies.
* Performs general office management duties, and recommends methods for improving office procedures.
* Performs any other duties that may be assigned by the immediate supervisor.
* Performs miscellaneous job-related duties as assigned.Minimum Position Requirements (including certifications, licenses, etc.):
* High school diploma or equivalent
* One (1) year of clerical experience Knowledge, Skills and Abilities:
* Knowledge of supplies, equipment, and/or services ordering and inventory control
* Knowledge of Microsoft programs, including Excel, Word, and PowerPoint
* Working knowledge of office management proactive and procedures
* Working knowledge of business English, spelling and commercial mathematics
* Skill in the use of operating basic office equipment
* Organizing and coordinating skills
* Word processing and/or data entry skills
* Ability to compose and prepare accurate reports, records and correspondence
* Ability to prepare and maintain complex clerical files including statistical reports and materials
* Ability to deal effectively with the public in giving and obtaining information, referring callers and arranging appointments
* Ability to maintain confidentiality of records and information
* Ability to communicate effectively, both orally and in writing
$27k-40k yearly est. 50d ago
Office Administrator, Residential Life
Illinois State University 4.0
Branch office administrator job in Normal, IL
section of the work history. This will be considered an incomplete application and incomplete applications will not be considered. If you are using college or university coursework to qualify for this position, then transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below.
To be eligible for Veteran's Preference points on the exam, appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline.
Fax: ************, Attn: Mackenzie Chapman
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300
The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview.
Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois.
Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position.
Contact Information for Applicants
Mackenzie Chapman
Human Resources
************
*****************
Important Information for Applicants
This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at **************. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.
If you are having difficulty accessing the system, please call Human Resources at **************.
Application Opened: 01/09/2026 02:05 PM CST
Application Closes: 01/26/2026 11:55 PM CST
$35k-44k yearly est. Easy Apply 18d ago
Clerical and Administrative Specialist
Northstar Memorial Group 4.4
Branch office administrator job in Decatur, IL
NorthStar Memorial Group is seeking a Clerical & Admin Specialist at Moran & Goebel Funeral Home in Decatur, IL. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction.
Responsibilities
* Maintain Master files (e.g. creating/providing copies, merging/duplicating, keeping track, and scanning master files into HMIS.)
* Operate a telephone system handling a large call volume
* Ensure that all invoices are double-checked for accuracy and coded before being forwarded to the accounts payable department
* Assist with the preparation and ordering of materials needed by leadership such as park brochures, business cards, name badges, training materials, etc.
Qualifications
* 1+ years of administrative support experience
* Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software)
* Ability to work well in a team-based environment
* Ability to learn new software and conduct new tasks
* Professional communication and organizational skills
* Valid driver's license
* High School Diploma or equivalent
Compensation
* $15.00 to $18.00/hour
Benefits
* Medical, Dental, and Vision Insurance
* Health Savings Account (HSA)
* Life Insurance
* 401(k) with Employer Matching
We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.
$15-18 hourly 30d ago
Administrative Support
Bradley University 4.4
Branch office administrator job in Peoria, IL
Administrative Support Department: Division of Continuing Education and Professional Development Reports to: Associate Director of Division of Continuing Education and Professional Development Appointment: Full-Time;12-month position; 40 hours per week
Status: Non-Exempt
Pay Rate: $15 per hour
Continuing Education connects the University with the community through non-credit educational programs and services for all ages. The Division is committed to excellence in work and in relationships, resulting in exceptional customer and employee satisfaction. Continuing Education annually develops and implements numerous diverse educational programs, serving youth, professionals, and lifelong learners.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES
Provide customer service and support for credit and non-credit programs on and off campus; assist students, faculty, staff, OLLI members, and customers; receive and coordinate telephone communications; process registrations (take payments, send confirmations, etc.); reserve rooms and maintain office supply inventory; arrange set-up for programs; prepare and manage correspondence; prepare instructor contracts; open accounts and process invoices; reconcile budgetary accounts and travel cards; maintain database and spreadsheets; coordinate and assist with database construction for quarterly OLLI registrations; direct the work of student employees; participate in OLLI programs and learning trips, including driving a 14-passenger shuttle and/or a multiple-passenger van; perform other related duties as assigned. In order to meet the needs of the University, the University retains the right to assign duties and requirements to employees, determine and change starting times, quitting times and shifts and change appointment specifications.
MINIMUM QUALIFICATIONS
Three years office business experience that demonstrates: ability to work independently; exhibit sound, accurate judgment; make decisions; set priorities; deal with periodic timetable changes; work with sensitive information and records; type 50 wpm; prepare correspondence; create computerized reports; proficiency in word processing, spreadsheet; basic understanding of and ability to learn and use database management applications. Requires the ability to effectively communicate in written, telephone and personal communications; work/interact with a variety of internal and external constituents; show respect and sensitivity for cultural and age diversity. Editing and proofreading skills are required along with math computation skills. The applicant must have the ability to handle details and multi-step processes, ability to manage/coordinate multiple projects simultaneously and on deadline, must possess and maintain a valid driver's license, and be capable of driving a 14-passenger shuttle and/or a multiple-passenger van.
MENTAL/PHYSICAL REQUIREMENTS
Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodation. Work is mostly performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust. Working conditions are typically moderately quiet. Some evening and weekend work is required (scheduled well in advance) and may result in flexible hours. Must possess and maintain a valid driver's license, pass a physical exam in accordance with the Federal Motor Carrier Safety Regulations, be certified to drive a 14-passenger shuttle and/or multiple passenger van, access non-ADA compliant facilities, participate in active learning experiences (i.e. hiking, biking, canoeing), and have the ability to lift, carry, and transport program supplies weighing up to 50 pounds.
APPLICATION PROCEDURE
Please complete the online application process, upload a resume, complete contact information for three professional references, and any certificates and/or licenses. Please submit all materials at the time of initial application.
Applications will begin being reviewed immediately and will continue until the position is filled. Employment at Bradley University is contingent upon the satisfactory completion of a criminal background check and a Department of Transportation physical and certification to drive a multi-passenger vehicle.
Bradley University offers a competitive benefits package including health, dental, vision, life and disability coverages, FSA, HSA and retirement plan options. Bradley also offers significant higher education cost savings for employees and dependents through the Tuition Remission program. More information regarding our benefits is available here: ****************************************************************** .
Bradley University is a top-ranked, private university in Peoria, Illinois, offering nearly 6,000 undergraduate and graduate students' opportunities, choices, and resources to build their futures. Innovation, action, and collaboration drive Bradley students to generate ideas and create solutions that remake the world around them. Our comprehensive array of undergraduate and graduate academic programs includes business, communications, education, engineering, fine arts, health sciences, liberal arts and sciences, and technology.
Bradley University is an Affirmative Action/Equal Opportunity Employer. The administration, faculty and staff are committed to attracting qualified candidates from underrepresented groups.