Branch office administrator jobs in Broken Arrow, OK - 123 jobs

If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. Company Description Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Awards and Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones What skills would make you a successful BOA? Analytical Thinking Attention to Detail Adaptability Conversational Skills Digital Tool Utilization Team Collaboration Role Requirements Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. You can also expect… A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Part-time associates who work an average of at least 30 hours a week over a 12-month measurement period are eligible for: Medical and prescription drug coverage, Health Savings Account and Flexible Spending Account, Voluntary Benefits (such as accident, hospital indemnity, and critical illness), Well-being programs (such as the Employee Assistance Program), and Retirement Plan (if compensated for 1,000 hours of service during the plan year). In locations that require accruals of paid sick leave and paid time off, part-time associates are eligible for those benefits based on their hours worked and consistent with applicable law. You'll be competitively compensated… Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

Job Title Branch Office Administrator Job Details Overall Job Summary • Responsible for the day to day operations of the branch from an administrative aspect. Key Job Responsibilities and Accountabilities: • Answering the phone: pick up by third ring, direct customer questions, direct customers to agent • Application processing: Documenting application in the log, prescreening application, C-14, scanning files, order Med records, order Pordamedic • Agent Management & support: maintain agent files, process agent application for employment, order background check, push- agent appointment via home office, order Gryphon log in for each new agent • Office Maintenance: files maintained to standards, office machines in working order and maintained, work areas are clean and neat, supplies are ordered and stocked • System knowledge: PAL, BSPN, Gryphon, nomoreforms, Predictive Index, FSP Account Expense reporting, direct bill expense reporting, EPI • Policy Support: Maintain contact list for all underwriters, follow up for medical records and pordamedic, check the application detail for accuracy, gather missing application items and OFS, correct any underwriting errors; Track and maintain a log of policy and check deliveries; return policy holder calls, process checks related to refunds, and log delivery slips. • BSM support- provide direct support to the BSM and assist him in running the branch smoothly; may assist the BSM with completing compliance audit information; complete FSP and/or R&E reports; assist BSM with reimbursements • Training Support: Maintain NAS material, provide administrative support for all BSO and BLN training sessions such as prepping materials and room, may provide shadowing opportunities and/or training to new BOA's in region; follow-up on BLN training completion; monitor agents through SNA status;. • Recruiting coordination: May assist Telemarketers with the AIRS system; assist with nomoreforms for new managers; will set-up career briefings and sign-in candidates; assist the BSM with other recruiting efforts. • BSO operations: maintains BSO general email box, determines the appropriate person to forward to - agents or managers, prints and distributes information to office as needed. • Aids in Compliance efforts in office including Gryphon system monitoring and reports set up, following up with agent compliance testing, completion of proper and timely termination paperwork

Your role Are you incredibly organized with an eye for detail? Are you a skilled multitasker? We're looking for a branch office admin to: * support the branch management team administratively * assist with resolving client issues * communicate and implement our administrative and risk management guidelines and policies * support the hiring process and maintain all HR functions, including payroll for support staff * assist in the administrative aspects of licensing and registration for all registered employees * coordinate and plan branch office business meetings and various activities Join us At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We're dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That's why collaboration is at the heart of everything we do. Because together, we're more than ourselves. We're committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us. Your expertise * ideally 2+ of relevant branch operations experience * high school diploma or equivalent * proven written and verbal communication skill * independent, motivated, proactive and focused to take action * passionate about the client experience, with strong interpersonal skills * self-starter who is comfortable managing complex and evolving situations About us UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe. We know that great work is never done alone. That's why we place collaboration at the heart of everything we do. Because together, we're more than ourselves. Want to find out more? Visit ubs.com/careers.

The Department Assistant II reports to the Director of Campus Recreation. As a key member of the Campus Recreation team, this position serves as point of first contact for the department and performs a wide variety of secretarial duties. Specific responsibilities include maintaining the administration of departmental files; supervising student office staff; answering and directing all incoming phone calls; processing and maintaining Collins Fitness Center memberships, Fitness Class and Intramural support; designing and administering the distribution of all Campus Recreation publicity; maintaining all office equipment and inventories; updating all Campus Recreation publications and various forms such as the Facility Staff Manual, Intramural Policies and Procedures, Recreational Facility Use contracts; handling all daily correspondence and all purchasing and budgets for Campus Recreation Department. Essential Functions (Responsibilities): Customer Service * Greet and assist all members, guests, and visitors in a friendly and professional manner. * Provide information on fitness center programs, membership options, and facility policies. * Handle inquiries, resolve complaints, and address member and guest needs promptly. Membership Management * Process membership applications, renewals, and cancellations. * Assist with managing and updating the membership database. Social Media Management * Manage and update the fitness center's social media accounts (e.g., Instagram, Facebook). * Create and post engaging content to promote fitness center programs, events, and services. Member/Guest Services Operations * Oversee daily operations of member/guest services, including answering phones and managing emails. * Facilitate member check-ins and ensure accurate tracking of facility usage. Supervision of Collins Fitness Center Student Staff * Supervise and mentor Collins Fitness Center student staff in member/guest services and fitness programs. * Assist in recruiting, training, and scheduling student staff. * Provide feedback and conduct performance evaluations for student employees. * Ensure student staff adhere to fitness center policies and deliver excellent customer service. * Oversee recognition programs, celebrating achievements, milestones, and contributions of student staff. Incident Report Review & Escalation * Review incident reports and escalate issues to the Associate Director of Wellness and Recreation or other relevant personnel as needed. Daily Shift Reports & Facility Audits * Review daily shift reports to ensure seamless communication across shifts. * Audit and record daily fitness center usage, including member check-ins and class participation. * Monitor the cleanliness and condition of the Collins Fitness Center and report any maintenance or safety concerns. Inventory Management * Maintain and track inventory of fitness center supplies and equipment. * Ensure inventory levels are sufficient and place orders for supplies as needed. Climbing Wall Operations & Certification * Maintain climbing wall instructor certification. * Assist with the operation of the climbing wall, ensuring adherence to safety protocols. Performs other duties as assigned/needed. Required Qualifications Required Qualifications: Knowledge/Skill/Ability * Strong verbal and written communication skills. * Attention to detail in planning, assessing, and * reporting. * Familiarity with recreation & wellness. * Proficiency in Adobe Photoshop, Power Point, * Microsoft Access, Google docs and social media. Equivalent Education/Experience * Associate's degree * 2-3 years of customer service experience. Note: Work may take place during normal business hours or into the evening or weekends as programmatic needs dictate. Preferred Qualifications Bachelor's degree preferred. Physical Demands Recreational Center Environment

Jenks Public Schools Job Description Building Administrative Assistant - Education Service Center Reports to: Director of Personnel Supervises: None Qualifications: High School diploma or GED required. Demonstrated aptitude or competence for assigned responsibilities. Satisfy all district requirements with regard to physical health and citizenship. Such alternatives to the above qualifications as the Board may find appropriate and acceptable. Position Goal: To contribute to effective school-public relations by prompt and courteous handling of all inquiries and visitors. Essential Functions and Responsibilities: Greets all visitors courteously, determines their needs, checks appointments, and directs or escorts them to the proper person/office. Operates multi-positioned telephone switchboard to relay incoming, outgoing, and interoffice calls. Manages visitor sign-in logs. Sorts and distributes A.M. and P.M. interdistrict mail. Maintains calendar for use of Board Room, Executive Board Room, Professional Learning Lab, and Lobby Conference Room. Assists Human Resources with letters and files. Assist the ESC departments with special projects as needed. Maintains an attractive, clean, and comfortable reception area. Takes inventory and stocks all generic printed forms and all office supplies used by ESC staff. Creates and distributes switchboard substitute calendar for daily lunch coverage. Provides emergency response procedure training to all switchboard substitutes as needed. Maintains updated list of staff members and phone extensions. Assists with distribution of communication to ESC staff members. Receives contractor bids for the District according to the open bid process. Distributes JPS parking tags for the ESC and retains staff vehicle registration cards. Handles all service requests to the Facilities Management department for the ESC. Distributes birthday messages from the superintendent to district employees. Perform all other duties as assigned. Employment Terms: Twelve (12) month classified hourly contract FLSA Qualification: Non-Exempt Evaluation: Jenks Public Schools Classified Evaluation Physical Demands: This is an overview intended for compliance with the ADA - it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position. Regular Requirements: Stand for extended periods; sit for extended periods; twist at the neck and trunk; bend at the waist; stoop, kneel, crouch; lift/move up to 20 pounds; handle objects and tools with hands; repetitive use of fingers and hands. Occasional Requirements: Reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 40 pounds. Visual Requirements: Close, color, peripheral, depth perception, ability to adjust focus. Hearing/Speaking Requirements: Adequate to exchange information.

Responsibilities: Work with HR to maintain a positive on-boarding experience for new and existing team members. Work with the office and store staff to create a smooth processing of deals and internal procedures. Audit deals to ensure that all documents are included and assist with the collection of documents when needed. Requirements: Previous dealership experience Ability to audit deals based on internal checklists Ability to handle confidential information in a professional manner Benefits: Compensation: $16.00 - $18.00 per hour paid bi-weekly About the Company: Patriot CDJR of Tulsa is a premier dealership in Tulsa, OK, dedicated to providing top-notch service to its customers.

The Project Manager Assistant is responsible for but not limited to submittal procurement, purchasing assistance, billing assistance, requests for information, and project records/logs. Microsoft Word/Excel experience necessary. You will assist with organization of construction procedures. Ability to be willing to learn procedures and assist the coordination of a team of professionals of different disciplines to achieve the best results. The ideal candidate will have an analytical mind and great organizational skills. The goal will be to assist that all projects are delivered on time according to requirements and without exceeding budget. Time management skills and ability to complete tasks on time are of the utmost importance. Qualified candidates will be highly motivated and detail oriented. Quality communication skills, both written and verbal will be required to effectively coordinate project details with the Project Manager and Lead Estimator. Must work well and closely with others on the team. Starting pay will be $18-$20 an hour. Omni offers insurance and 401K for employees. Pay rates are established based on demonstrated experience, qualifications, and applicable skill level.

Kforce has a client partner in the Tulsa, OK area that is looking for a talented and professional Office Administrator to support their team. This role offers competitive salary and benefits during the contract engagement. Responsibilities: * Handling incoming and outgoing mail * Fielding telephone calls * Receiving and directing visitors * Copying, mailing/shipping, filing, etc. * Maintaining office and pool car calendars * Creating and modifying documents such as reports, memos and letters * Coordinating meetings, conferences and other events including arranging for meeting space, food service, and meeting equipment * Making travel arrangements for personnel monitoring * Maintaining inventory of office and kitchen supplies * Assisting leadership and staff in other administrative tasks as needed* High School diploma or GED required * Associate or Bachelor's degree preferred * 2+ years of experience as an Administrative Assistant * Strong attention to detail * Knowledge of Microsoft Office Suite software * Strong Excel skills are a must * Exceptional communication skills (verbal, written)

Alera Group is seeking a Senior Account Administrator to join their Employee Benefits Health and Welfare team. This person must excel in providing the best-in-class service, while working collaboratively with the Account Managers, Executives and Consultants. Alera Group was founded in 2017 and has grown to become the 14th largest broker of US business. We are passionate about our clients' success in the areas of Employee Benefits, Property and Casualty Insurance, Retirement Plan Services, and Wealth Services. With a network of offices nationwide, our commitment to collaboration allows us to offer national resources combined with local service. RESPONSIBILITIES Assist with all aspects of the placement and service of employee benefits for Alera Group clients, including but not limited to: * Work with vendor/carriers/providers and/or other external partner, as appropriate, to resolve claims and other benefit-related issues. * Handles all in-force client service issues and processing requests. * Explains administrative processes for employee enrollment/change/terminations using correct carrier forms. * Update benefits client portal websites (as requested). * Assists with audits, required filings and other compliance related initiatives. * Coordinate the annual Open Enrollment process. * Retrieve & coordinate the data collection and submission of claims reporting & information to partner vendors. * Remain current on legislative updates affecting the benefits function to ensure regulatory compliance. * Assists with related special projects as required. * Performs other related duties as assigned by management. QUALIFICATIONS * 3 - 4 Years Experience. * College degree preferred but not required; Experience equivalent considered. * Customer Service oriented. * Knowledge of health and welfare employee benefits and ACA requirements. * Ability to work with others at all levels both internally and externally in a professional manner. * Ability to be highly organized & detail oriented in a fast-paced environment. * Proficiency in MS Office Suite (Outlook and Excel proficiency required). * Experience with Zywave products such as BrokerageBuilder preferred. * Enjoy working in, and actively helps to support and cultivate, a collaborative team atmosphere. * Ability to multi-task and shift priorities as necessary. ADDITIONAL INFORMATION Alera Group offers comprehensive benefits to our colleagues, including medical, dental, life and disability insurance, 401k, generous paid time off and much more. We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, or any other protected class. If you're a California resident, please read the California Consumer Privacy Act prior to applying. #LI-AM2 #LI-Hybrid Location Type Hybrid

The Technician Apprentice is responsible for supporting various areas of activity engaged in by field personnel onsite at client locations. Essential Job Functions * Maintains a safe, secure and healthy environment by adhering to Company/Customer safety standards and practices and to legal regulations, alerting others regarding potential hazards or concern * Performs all duties as assigned and adheres to TEAM's Core Values. * Assists Technicians, Sr Technicians, and Operations in various Team service responsibilities onsite at client locations * Assists in providing service and customer support during site assignments * Supports all on site installation, repair, maintenance and evaluation tasks * Assists in diagnosing errors or problems and observes field personnel in determining appropriate solutions * Assists in documentation of all field service activities * Other duties as assigned Job Qualifications * High school diploma or equivalent required * One (1) or more year's previous experience in an industrial or plant environment preferred. * May be required to travel out of town on a periodic basis Work Conditions * Position is based out of a branch or site location * Field duties require indoor and outdoor work in a plant atmosphere * Interaction with other crew employees, as well as supervisors and client personnel * Working in plant and/or shop areas around production machinery with extreme noise levels * Must be able to wear safety equipment as required by the safety department for personal protection * May be at more than one job site in a day and must be able to tolerate climate changes Physical and Mental Requirements * Ability to lift and carry 75 pounds * Must be able to walk and climb except when performing non-field duties * Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employee to communicate effectively * Sufficient manual dexterity with or without reasonable accommodation, which permit the employee to perform routine office duties * Sufficient personal mobility and physical reflexes, with or without reasonable accommodations to perform office duties and travel when necessary to off-site locations * Sufficient personal mobility to maneuver within a refinery or plant environment to include the ability to gain access to elevated platforms via ladders and stairwells

We are seeking a detail-oriented and organized Purchasing Assistant / Projects Assistant to support the Director of Projects and the Purchasing Department, while also serving as the company s main front desk receptionist. This role is a key point of contact for internal teams, visitors, vendors, and job applicants, and plays an important part in maintaining purchasing accuracy, job tracking, and inventory control. Pay: $18-$22/hr Primary Responsibilities: Responsibilities include, but are not limited to, the following: Front Desk & Administrative Duties Serve as the company s main receptionist by answering all main phone lines promptly (within two rings), paging employees as needed Greet and assist company guests and outside vendors in a professional and friendly manner Provide walk-in job applicants with applications and forward completed applications to Human Resources Purchasing & Project Support Assist the Director of Projects and Procurement Specialist with purchasing and project-related tasks as requested Support purchase order receiving activities and documentation Maintain purchase order files in the Electronic Job Folder (EJF) and yellow job book Maintain and file received purchase orders in the EJF and yellow folders Reconcile vendor on-time delivery reports within JobBoss Verify purchased materials against current drawing revisions and support expediting reports for each revision released Create job costing reports for each order once materials have been purchased Issue monthly orders booked logs to the Director of Projects Enter new orders into JobBoss and create corresponding EJFs and yellow folders Input IE consumables into completed jobs to ensure accurate inventory counts Initiate job closing material reports to support inventory accuracy Perform data entry for requests for quotes (RFQs) to material vendors Act as backup for all Procurement Specialist duties during absences Additional Responsibilities Perform other duties as assigned by the Director of Projects Qualifications & Skills: Prior experience in purchasing, procurement support, administrative assistance, or front desk roles preferred Strong attention to detail and organizational skills Comfortable working with ERP systems (JobBoss experience a plus) Ability to manage multiple tasks and shifting priorities in a fast-paced environment Strong communication skills and a professional demeanor Proficiency with basic computer applications and data entry

Job Description We are seeking a detail-oriented and organized Purchasing Assistant / Projects Assistant to support the Director of Projects and the Purchasing Department, while also serving as the company's main front desk receptionist. This role is a key point of contact for internal teams, visitors, vendors, and job applicants, and plays an important part in maintaining purchasing accuracy, job tracking, and inventory control. Pay: $18-$22/hr Primary Responsibilities: Responsibilities include, but are not limited to, the following: Front Desk & Administrative Duties Serve as the company's main receptionist by answering all main phone lines promptly (within two rings), paging employees as needed Greet and assist company guests and outside vendors in a professional and friendly manner Provide walk-in job applicants with applications and forward completed applications to Human Resources Purchasing & Project Support Assist the Director of Projects and Procurement Specialist with purchasing and project-related tasks as requested Support purchase order receiving activities and documentation Maintain purchase order files in the Electronic Job Folder (EJF) and yellow job book Maintain and file received purchase orders in the EJF and yellow folders Reconcile vendor on-time delivery reports within JobBoss Verify purchased materials against current drawing revisions and support expediting reports for each revision released Create job costing reports for each order once materials have been purchased Issue monthly orders booked logs to the Director of Projects Enter new orders into JobBoss and create corresponding EJFs and yellow folders Input IE consumables into completed jobs to ensure accurate inventory counts Initiate job closing material reports to support inventory accuracy Perform data entry for requests for quotes (RFQs) to material vendors Act as backup for all Procurement Specialist duties during absences Additional Responsibilities Perform other duties as assigned by the Director of Projects Qualifications & Skills: Prior experience in purchasing, procurement support, administrative assistance, or front desk roles preferred Strong attention to detail and organizational skills Comfortable working with ERP systems (JobBoss experience a plus) Ability to manage multiple tasks and shifting priorities in a fast-paced environment Strong communication skills and a professional demeanor Proficiency with basic computer applications and data entry

Full Job Description: Athletics Administration Specialist Grade: Hourly 15 | H-15 Tulsa Public Schools' existing salary schedules provide career increment adjustments based on education/experience and/or years of creditable service. For more information about the salary for this specific position please review the Salary Schedule for the corresponding Salary Grade (listed above). For more information on our comprehensive benefits packages, please visit: Compensation and Benefits website. Position Summary: The Athletics Administration Specialist provides advanced administrative and operational support for the Athletics and Activities Department. This position supports daily department operations, financial and purchasing processes, communications, and special projects. The role provides direct administrative support to the Executive Director of Athletics and Activities and serves as a central point of coordination for internal departments, external partners, and stakeholders. Work is performed under general supervision and in accordance with established district procedures. Minimum Qualifications: Education: • High School diploma or equivalent • Bachelor's degree preferred Experience: • Five (5) years of progressively responsible administrative support experience • Experience supporting budgets, purchasing, financial tracking, or project coordination preferred Specialized Knowledge, Licenses, Etc.: • Proficiency in Microsoft Office and Google Workspace, including Excel or Google Sheets About Our District: At Tulsa Public Schools, our mission is to inspire and prepare every student to love learning, achieve ambitious goals, and make positive contributions to our world. We are the destination for extraordinary educators and staff who work with our community and families to ignite the joy of learning and prepare every student for the greatest success in college, careers, and life. Our core values of equity, character, excellence, team, and joy guide how we work and interact with each other and our community.

Secretarial/Clerical/ACD Daytime Secretary Date Available: ASAP Closing Date: Until Filled INDIAN CAPITAL TECHNOLOGY CENTER DISTRICT NO. 4 JOB DESCRIPTION POSITION TITLE: ACD Daytime Secretary LOCATION: Muskogee Campus RESPONSIBLE TO: Adult Career Development Specialist, Muskogee Campus Full-Time (ICTC Personnel) or Part-Time (Express Personnel) PERSONNEL CLASSIFICATION: Support Personnel; Non-Exempt LENGTH OF CONTRACT: Twelve (12) months. QUALIFICATIONS EDUCATION: High School Diploma required. Prefer Technical business and office training. CERTIFICATION: Not required. EXPERIENCE: Minimum of three (3) years of secretarial experience. Experience in providing quality service to internal and external customers in person, by telephone and through email and other written business communications. Accounting experience is an asset. SKILLS: Excellent organizational skills with ability to manage multiple tasks, meet deadlines, and perform responsibilities on own initiative with minimal supervision. Intermediate to advanced computer skills (Microsoft Office & GSuite). Ability to learn other computer applications used to manage and track student information, take payments, issue invoices, etc. Type at least 50-60 wpm with minimal errors. Ability to proofread. Basic math, bookkeeping and /or cashiering skills. Records organization, maintenance & management. OTHER: Mature, discreet, responsible, and able to maintain issues of confidentiality. DEPENDABILITY: Punctual and regular attendance following a designated work schedule. Ability to work extended hours and additional days/evenings as required by position responsibilities. Must be willing to travel as required. PHYSICAL STANDARDS: Ability to read and comprehend varied documents. Ability to stand for extended periods of time and move around campus. Requires stooping, bending, and pulling. Must be able to lift and carry articles related to the job such as books, course equipment, and manuals up to thirty-five (35) lbs. Ability to operate a 4-wheel vehicle to perform job-related travel. EMOTIONAL EFFORT: Moderate to extreme. Frequent deadlines requiring concentrated effort and some overtime work. Must be a self-starter. Must have the ability to manage job functions, while providing services to customers at the same time. Manage high stress at peak periods. PERSONNEL CLASSIFICATION: Support Personnel: Non-Exempt LENGTH OF CONTRACT: Twelve (12) months; SB12 PRIMARY FUNCTION: Provide secretarial support for the Adult Career Development Specialist in maintaining quality service staff and customers in a congenial, professional manner. ESSENTIAL JOB FUNCTIONS Be knowledgeable regarding services and classes available. Act as receptionist for ACD and assist internal and external customers as needed. Efficiently manage inquiries from current and potential clients in a timely and congenial manner. Maintain professional appearance of office area. Organize and maintain an efficient filing system of departmental files. Respect and maintain the confidentiality of appropriate departmental files and sensitive student information. Assist in maintaining inventory of equipment and supplies within area of responsibility. Prepare orders and requisitions for supplies, equipment, and services within the designated area of responsibility. Follow-up on all incomplete orders. Enter, update, maintain, and submit appropriate electronic student/ department data as required by the Oklahoma State Department of Career and Technology Education (ODCTE or CareerTech). Compile information and assist in the preparation of departmental reports as required. Perform word processing, formatting, and copying of training materials and departmental forms. Maintain class files for each program containing all pertinent data. Prepare certificates, course rosters, and transcripts. Develop and maintain computer-based program mailing lists; prepare and mail notices and materials to promote programs. Enroll adult students in short-term training; receipt and track all fees collected for tuition, books, and supplies. Handle incoming and outgoing mail. Maintain, compose, type, and file client/student correspondence and information. Assist in the development of printed materials (i.e. brochures, press releases, fliers, etc.) Assist in schedule development for classes and instructors. Provide clerical support to Adult Career Development instructors as required. Schedule training rooms, seminar center, media needs, etc. ensuring policies and procedures are observed. Coordinate, complete, and submit the following within the specified time frame: Monthly Board Submissions Instructor Time Sheets/Payroll Requisitions Purchase Orders Agency Invoices Handle non-routine assignments from the Specialist, utilizing time management, initiative, and self-direction. Assume responsibility for personal & professional development and seek learning opportunities for increased program knowledge. Perform other duties assigned to accomplish the essential job functions as directed by the Adult Career Development Specialist. RELATIONSHIPS Internal: Build a good harmonious rapport and work cooperatively with all district personnel and adjunct instructors while achieving the duties, responsibilities, and objectives of the job. External: Assist and communicate with students, community members, and other customers in a pleasant, friendly, and sociable manner. "Indian Capital Technology Center does not discriminate on the basis of race, color, religion, national origin, sex, gender, age, disability, marital or veteran status."

At HoganTaylor , we're not just about numbers; we're about people. Our firm stands tall on the principles of unity, service, and dynamic, reflecting in everything we do. We are on the lookout for an Administrative Assistant for our Client Accounting & Advisory Services (CAAS) team. We are looking for someone who's passionate about making a meaningful impact on our clients, our communities, and our team.

This job posting is anticipated to remain open for 30 days, from 23-Jan-2026. The posting may close early due to the volume of applicants. Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: * Comprehensive 6-month training including an experienced peer to help mentor you * A wide support network that extends from your branch office to your region to the home office * You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… * Delivering exceptional personalized service to ensure clients feel understood and informed * Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year * Actively listen for situations in the clients' lives that may indicate a need for additional services * Driving marketing activities such as planning and executing events What skills would make you a successful BOA? * Analytical Thinking * Attention to Detail * Adaptability * Conversational Skills * Digital Tool Utilization * Team Collaboration Role Requirements * Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. * Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. * Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. * Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. You can also expect… * A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions * An inclusive environment where everyone's different viewpoints are valued and help to achieve results. * We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being * Part-time associates who work an average of at least 30 hours a week over a 12-month measurement period are eligible for: * Medical and prescription drug coverage, * Health Savings Account and Flexible Spending Account, * Voluntary Benefits (such as accident, hospital indemnity, and critical illness), * Well-being programs (such as the Employee Assistance Program), and * Retirement Plan (if compensated for 1,000 hours of service during the plan year). * In locations that require accruals of paid sick leave and paid time off, part-time associates are eligible for those benefits based on their hours worked and consistent with applicable law. You'll be competitively compensated… * Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. * Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. * The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

Job Summary: The Department Assistant II reports to the Director of Campus Recreation. As a key member of the Campus Recreation team, this position serves as point of first contact for the department and performs a wide variety of secretarial duties. Specific responsibilities include maintaining the administration of departmental files; supervising student office staff; answering and directing all incoming phone calls; processing and maintaining Collins Fitness Center memberships, Fitness Class and Intramural support; designing and administering the distribution of all Campus Recreation publicity; maintaining all office equipment and inventories; updating all Campus Recreation publications and various forms such as the Facility Staff Manual, Intramural Policies and Procedures, Recreational Facility Use contracts; handling all daily correspondence and all purchasing and budgets for Campus Recreation Department. Essential Functions (Responsibilities): Customer Service Greet and assist all members, guests, and visitors in a friendly and professional manner. Provide information on fitness center programs, membership options, and facility policies. Handle inquiries, resolve complaints, and address member and guest needs promptly. Membership Management Process membership applications, renewals, and cancellations. Assist with managing and updating the membership database. Social Media Management Manage and update the fitness center's social media accounts (e.g., Instagram, Facebook). Create and post engaging content to promote fitness center programs, events, and services. Member/Guest Services Operations Oversee daily operations of member/guest services, including answering phones and managing emails. Facilitate member check-ins and ensure accurate tracking of facility usage. Supervision of Collins Fitness Center Student Staff Supervise and mentor Collins Fitness Center student staff in member/guest services and fitness programs. Assist in recruiting, training, and scheduling student staff. Provide feedback and conduct performance evaluations for student employees. Ensure student staff adhere to fitness center policies and deliver excellent customer service. Oversee recognition programs, celebrating achievements, milestones, and contributions of student staff. Incident Report Review & Escalation Review incident reports and escalate issues to the Associate Director of Wellness and Recreation or other relevant personnel as needed. Daily Shift Reports & Facility Audits Review daily shift reports to ensure seamless communication across shifts. Audit and record daily fitness center usage, including member check-ins and class participation. Monitor the cleanliness and condition of the Collins Fitness Center and report any maintenance or safety concerns. Inventory Management Maintain and track inventory of fitness center supplies and equipment. Ensure inventory levels are sufficient and place orders for supplies as needed. Climbing Wall Operations & Certification Maintain climbing wall instructor certification. Assist with the operation of the climbing wall, ensuring adherence to safety protocols. Performs other duties as assigned/needed. Physical Demands Recreational Center Environment Required Qualifications Required Qualifications: Knowledge/Skill/Ability Strong verbal and written communication skills. Attention to detail in planning, assessing, and reporting. Familiarity with recreation & wellness. Proficiency in Adobe Photoshop, Power Point, Microsoft Access, Google docs and social media. Equivalent Education/Experience Associate's degree 2-3 years of customer service experience. Note: Work may take place during normal business hours or into the evening or weekends as programmatic needs dictate. Preferred Qualifications Bachelor's degree preferred.

At HoganTaylor, we're not just about numbers-we're about people. Our firm is grounded in unity, service, and being dynamic, and that comes to life in every client relationship and team collaboration. We are seeking an Assurance Administrative Assistant who brings attention to detail, has strong organizational skills, and a spirit of service to support our assurance professionals across all HT offices. In this role, you'll play a vital part in delivering timely, high-quality work that supports our client engagements and keeps our assurance teams running smoothly. If you enjoy keeping things organized, catching the small details, and being a dependable partner to a busy team, we'd love to meet you. What You'll Do Be the Support System. Provide high-level administrative assistance to assurance team members-including staff, managers, and partners-across multiple offices. Own the Details. Format reports and schedules using Microsoft Word and Excel, including creating tables, footers, and rolling forward documents for upcoming reporting periods. Ensure Accuracy. Proofread, review changes, and use 10-key to foot reports, ensuring every detail is precise before reports are finalized. Bring It All Together. Compile final reports and correspondence, prepare PDFs, and help issue deliverables to clients. Stay Client-Focused. Draft and send client letters and professional correspondence, and field client phone calls with a helpful, service-oriented approach. Pitch In Where It Matters. Step in to help with scheduling, confirmations, internal events, or even switchboard and mailroom coverage when needed. What You Bring High school diploma required, coursework in computers or business a plus Prior experience in an administrative or office support role Proficiency in Microsoft Word and Excel, including tables and basic formulas Familiarity with Microsoft Outlook, PowerPoint, and Adobe Acrobat Strong attention to detail and organizational skills Excellent spelling, grammar, and proofreading abilities Experience using 10-key calculator for report footings Ability to manage multiple tasks, meet deadlines, and communicate professionally Why HoganTaylor? Reputation for Excellence: Join a team recognized as a Best Place to Work in Oklahoma and Arkansas and one of Accounting Today's Best of the Best Firms 2024. At HoganTaylor, you'll be part of a firm known for exceptional client relationships and a standard of excellence. Meaningful Connections: Build deep relationships-not just with colleagues, but with clients and the communities we serve. At HT, people are at the center of everything we do. Purpose-Driven Culture: Be part of something bigger. Our commitment to service means you'll have opportunities to give back, make an impact, and support the causes that matter to you. Innovation and Leadership: At HT, your voice matters. We believe everyone is a leader in their own right, and we encourage fresh ideas, diverse perspectives, and forward-thinking solutions. You won't just have a seat at the table-you'll help shape the conversation. Elevate Your Career: We invest in your growth. Our tailored, one-size-fits-one approach to learning and development puts you in the driver's seat, giving you the tools and support to thrive personally and professionally. Embrace the opportunity to do work that matters in an environment that supports your life and your ambitions. Your journey at HoganTaylor starts now!

Secretarial/Clerical/ACD Evening Secretary Date Available: ASAP Closing Date: Until Filled INDIAN CAPITALTECHNOLOGY CENTER DISTRICT NO. 4 JOB DESCRIPTION POSITION: ACD Evening Secretary RESPONSIBLE TO: Adult Career Development Specialist, Tahlequah Campus Full Time (ICTC Personnel) or Part Time (Express Personnel) QUALIFICATIONS: EDUCATION: High School Diploma; Prefer Technical Business and Office Training CERTIFICATION: Not required SKILLS: Excellent human relations and communication skills. Excellent organizational skills with ability to perform responsibilities on own initiative with minimal supervision including: planning, executing, and completing assignments. Must be able to manage multiple tasks. Skills in proofreading, word processing, and composition of various forms of business communications. Ability to learn in a range of computers applications; specifically, word processing, spreadsheet, and database management. Competence in Microsoft Office Suite (Word, Excel, Access, etc). Type at least 50-60 wpm with minimal errors. Basic math, bookkeeping and /or cashiering skills. Records maintenance and management. OTHER: Mature, discreet, responsible, and able to maintain issues of confidentiality. DEPENDABILITY: Punctual and regular attendance following a designated work schedule. Ability to work extended hours and additional days/evenings as required by position responsibilities. Must be willing to travel as required. PHYSICAL STANDARDS: Ability to read and comprehend varied documents. Ability to stand for extended periods of time and move around campus. Requires stooping, bending, and pulling. Must be able to lift and carry articles related to the job such as books, course equipment, and manuals up to thirty-five (35) lbs. Ability to operate a 4-wheel vehicle in order to perform job related travel. EMOTIONAL EFFORT: Moderate to extreme. Frequent deadlines requiring concentrated effort and some overtime work. Must be a self-starter. Must have the ability to manage job functions, while providing services to customers at the same time. Manage high stress at peak periods. PERSONNEL CLASSIFICATION: Support Personnel; Non-Exempt LENGTH OF CONTRACT: Twelve (12) months; SB12 PRIMARY FUNCTION: Provide secretarial support for the Adult Career Development Specialist in maintaining quality service staff and customers in a congenial, professional manner. ESSENTIAL JOB FUNCTIONS: Be knowledgeable regarding services and classes available. Act as receptionist for ACD and assist internal and external customers as needed. Efficiently manage inquiries from current and potential clients in a timely and congenial manner. Maintain professional appearance of office area. Organize and maintain an efficient filing system of departmental files. Respect and maintain the confidentiality of appropriate departmental files and sensitive student information. Assist in maintaining inventory of equipment and supplies within area of responsibility. Prepare orders and requisitions for supplies, equipment, and services within the designated area of responsibility. Follow-up on all incomplete orders. Enter, update, maintain, and submit appropriate electronic student/ department data as required by the Oklahoma State Department of Career and Technical Education. Compile information and assist in the preparation of departmental reports as required. Perform word processing, formatting, and copying of training materials and departmental forms. Maintain class file for each program containing all pertinent data. Prepare certificates, course rosters, and transcripts. Develop and maintain computer-based program mailing lists; prepare and mail notices and materials to promote programs. Enroll adult students in short-term training; receipt and track all fees collected for tuition, books, and supplies. Handle incoming and outgoing mail. Maintain, compose, type, and file client/student correspondence and information. Assist in the development of printed materials (i.e. brochures, press releases, fliers, etc.) Assist in schedule development for courses and instructors. Provide clerical support to Adult Career Development instructors as required. Schedule training rooms, seminar center, media needs, etc. ensuring policies and procedures are observed. Coordinate, complete, and submit the following within the specified time frame: Monthly Board Submissions Instructor Time Sheets/Payroll Requisitions Purchase Orders Agency Invoices Handle non-routine assignments from the Specialist, utilizing time management, initiative and self-direction. Assume responsibility for personal professional development and seek learning opportunities for increased program knowledge. Perform other duties assigned to accomplish the essential job functions as directed by the Adult Career Development Specialist. It is expected for employee to be on time each workday as this is essential to the employee's job. RELATIONSHIPS: Internal: Build a good harmonious rapport and work cooperatively with all district personnel while achieving the duties, responsibilities and objectives of the job. External: Assist and communicate with students, community members, and other customers in a pleasant, friendly and sociable manner. "Indian Capital Technology Center does not discriminate on the basis of race, color, religion, national origin, sex, gender, age, disability, marital or veteran status."