Branch office administrator jobs in Charlotte, NC - 280 jobs

Administrative Specialist II Charlotte, NC Provide high-level administrative support to multiple executives across corporate locations. Manage complex calendars, office operations, and executive requests with discretion, efficiency, and professionalism. Serve as a proactive and reliable resource, anticipating needs and supporting leadership in a fast-paced, dynamic environment. Key Responsibilities: Manage executive calendars, meetings, and office seating arrangements, including private conference room scheduling and logistics. Prepare, edit, and format documents, reports, presentations, and corporate calendars. Submit and track purchase requisitions, process vendor invoices, and support budget tracking and reconciliation. Coordinate team meetings, events, and large-scale operational projects such as office moves and asset disposition. Maintain physical and digital filing systems, ensuring easy retrieval, confidentiality, and organization. Assist with onboarding and offboarding processes, including system access, tools, and workspace setup. Provide hands-on support during technology transitions, troubleshooting, and equipment delivery. Communicate effectively with internal teams, peers, and external contacts. Support cross-functional administrative needs, responding to complex inquiries and managing ad hoc requests. Required Skills & Qualifications: 8+ years of administrative experience, with at least 3 supporting executive leadership. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams). Strong written and verbal communication skills. Ability to prioritize, multitask, and meet deadlines in a dynamic environment. Professionalism, discretion, and attention to detail. Self-starter with ability to work independently. Preferred Skills & Qualifications: Experience in corporate or regulated environments. Familiarity with procurement, invoicing, and budget management systems. Bachelor's degree in Business Administration or related field preferred. Proven ability to handle confidential information with integrity.

The Office Administrator & Travel Coordinator ensures smooth daily administrative operations and efficient travel planning to support race weekends, testing schedules, and team events. The position plays a critical role in supporting all off‑track operations for the team, with primary responsibility for coordinating race travel, accommodations, and logistical support for team personnel. The ideal candidate thrives in a fast‑paced motorsports environment, is detail‑driven, adaptable, flexible, and capable of managing complex logistics while adhering to tight timelines and evolving race schedules. Reports To: Executive Assistant to the CEO Status: Full‑Time, In-Office Administrative & Operational Support (50%) Provide daily administrative support for the organization including managing lunch orders for team meetings, MRO, managing conference room calendars, etc. Manage and maintain ordering and distribution of team apparel as assigned Greet and assist fans and guests as they enter the reception area Support merchandise sales Oversee office administration, including supply ordering and document management Other related duties as assigned by manager Travel & Logistics Coordination (50%) Coordinate air travel, ground transportation, rental vehicles and lodging for race weekends, testing sessions, and team events. Manage the travel app to provide comprehensive race weekend itineraries and schedules for all travelers. Serve as the primary point of contact for travel‑related issues during events such as last‑minute changes due to weather, mechanical delays, schedule adjustments, or series updates Coordinate hotel room blocks near tracks and negotiates preferred vendor rates Track and reconcile travel expenses in alignment with the team's operating budget Required Qualifications Bachelor's degree in business administration, Sports Management, or a related field (or equivalent experience) 2+ years of administrative, travel coordination, or operations experience (motorsports or sports environment preferred) Demonstrated ability to manage complex schedules and logistics under tight deadlines Strong organizational and multitasking skills with high attention to detail Excellent written and verbal communication skills Proficiency in Microsoft Office (Outlook, Word, Excel) and scheduling tools Ability to work long hours, including nights and weekends given the NASCAR CUP schedule. Preferred Qualifications Prior experience with a professional or competitive motorsports team Familiarity with race weekend operations Experience working with travel vendors and negotiating group rates Knowledge of expense reporting systems and budget tracking Core Competencies Adaptability in a high‑pressure environment Problem‑solving and critical thinking Strong planning and prioritization skills Team‑oriented mindset Professionalism and discretion Work Environment & Physical Demands High‑energy motorsports environment Office‑based work environment May require lifting and carrying materials up to 20 pounds LEGACY MOTOR CLUB is an equal opportunity employer committed to creating an inclusive workplace. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Pay: Up to $24.00 per hour Provide administrative and logistical support for the ADMS Program's stakeholder engagement activities. This role requires developed administrative skills gained through formal training or significant work experience and operates within established procedures with moderate oversight. The position is non-exempt and supports program leadership and team members in a fast-paced environment. Key Responsibilities Prepare correspondence, reports, presentations, agendas, and meeting minutes using Microsoft Word, Excel, and PowerPoint Manage calendars, schedule meetings, and coordinate events for the Program Director and key team members Receive, screen, and route incoming calls, emails, mail, and visitors Maintain electronic and physical files and records Arrange business travel, including flights, hotels, and transportation Track and reconcile expenses Provide logistical support for on-site events, including meal ordering, access management, and coordination with on-site administrative teams Support software deployments, working sessions, and large planning events (“big room” sessions) Assist with event facilitation, including meeting materials, room setup, and ensuring readiness prior to events Travel periodically to support on-site events (approximately once per quarter) Qualifications 5+ years of administrative or program support experience Proficiency with Microsoft Office (Word, Excel, PowerPoint) Strong organizational, communication, and multitasking skills Ability to work independently while supporting multiple stakeholders Experience supporting meetings, events, and executive-level scheduling preferred #LI-AS1 #AdministrativeSupport #ProgramSupport #Utilities #ADMS #OperationsSupport #MicrosoftOffice #EventCoordination #StakeholderEngagement #HybridWork

**Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team** **.** At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. **Job Overview** **Position Schedule:** Full-Time Branch Address: 2101 Rexford Rd Suite 132 E, Charlotte, NC This job posting is anticipated to remain open for 30 days, from 09-Jan-2026. The posting may close early due to the volume of applicants. **If you find yourself looking for a fulfilling career** , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. **Role Summary:** As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. **We'll give you the support you need. Our team will be there every step of the way, providing:** + Comprehensive 6-month training including an experienced peer to help mentor you + A wide support network that extends from your branch office to your region to the home office + You'll often work independently but will have a team of thousands backing you every step of the way **Can you see yourself...** + Delivering exceptional personalized service to ensure clients feel understood and informed + Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year + Actively listen for situations in the clients' lives that may indicate a need for additional services + Driving marketing activities such as planning and executing events **You can also expect...** + A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions + An inclusive environment where everyone's different viewpoints are valued and help to achieve results. + We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being + Full-time Associates receive the following benefits: + Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page (*********************************************************************************************** . **You'll be competitively compensated...** + Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. + Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. + The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. **Hiring Minimum:** $22.50 **Hiring Maximum:** $24.36 Read More About Job Overview **Skills/Requirements** **What skills would make you a successful BOA?** + Analytical Thinking + Attention to Detail + Adaptability + Conversational Skills + Digital Tool Utilization + Team Collaboration **Role Requirements** + **Client Service:** Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. + **Account Management:** Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. + **Administrative & Operational Support:** Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. + **Technology:** Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements **Awards & Accolades** At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones (*********************************************************************** Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones (************************************************************************************ Read More About Awards & Accolades **About Us** Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report (******************************************************************************************************************************************** . ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

We are excited to announce our newly opened FlyGreen office in Charlotte, NC! To help our team thrive in this fresh space, we are looking for a friendly, organized, and proactive Office Coordinator - a young, hungry, and dynamic professional ready to make an impact and keep our office running smoothly. Location: Charlotte, NC Key Responsibilities: Oversee day-to-day office operations and administrative tasks Coordinate meetings, appointments, and team events Manage office supplies, equipment, and vendor relationships Assist with onboarding and provide support to the team and leadership Support special projects as needed What We are Looking For: Experience in office administration or coordination Strong organizational, multitasking, and communication skills Proactive, approachable, and solution-oriented mindset Comfortable using office productivity tools and software Why Join FlyGreen: Be part of our newly opened office and help shape its operations Collaborative and supportive work environment Opportunities to grow professionally in a fast-growing company Competitive salary range of $55,000-$65,000 If you are ready to help FlyGreen thrive in our new office, we'd love to hear from you!

at LiftOne Find Your Career With LiftOne We're a family-owned company under our fourth generation of leadership and have built our business based on the principles of trust, integrity and a desire to help our customers and employees succeed. LiftOne invests in people, facilities and innovative technology as part of the essential role we play in supporting our country's supply chain and enabling critical goods to be delivered to homes and businesses. We're a privately held company, and pair our scale with a strong foundation in our culture and values. This combination gives us a competitive advantage in the market and helps make us a trailblazing organization that is built to last. We're looking for hard-working, team-oriented professionals who enjoy working on new challenges every day. We believe our employees are the key to our success, and we're committed to providing a work experience that helps our team grow to their full potential. We offer great benefits, competitive salaries and opportunities for advancement to all our employees. Be a part of the essential work we do at LiftOne and make a difference for our customers, our community and our company. Learn more about what it means to become a team member with LiftOne. Summary The Branch Administrator will provide excellent customer service and perform various administrative functions within a function area or location. This individual must be someone that will jump in and help with all departments and wear many hats to help the branch achieve its goals and service our customers. Essential Functions Prepares correspondence, reports, meeting agenda and minutes, and presentation material. May compose routine memoranda. Answers and screens telephone calls, takes messages, provides information, or redirects calls as appropriate. Receives and directs visitors. Schedules and maintains calendar of appointments, meetings, and travel itineraries; coordinates related arrangements. Opens, sorts, and distributes incoming mail; assembles correspondence for mailing. Reconcile petty cash as necessary. Order office supplies and oversee machine maintenance as necessary. Assist employees with internal HR questions (benefits and payroll) when called upon. Assist with accounts receivable functions. May develop queries; generates and distributes reports. Maintains appropriate records, files, documentation, etc. Duties and tasks are varied and complex, are performed under general supervision, and typically require originality and/or ingenuity. Other duties as assigned. Supervisory Responsibilities This job has no supervisory responsibilities. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualifying individuals to perform the essential functions. Education and/or Experience High school degree, associate's degree from two-year college or university; or one to two years' related experience and/or training; or equivalent combination of education and experience. Previous experience working in a fast-paced environment, preferably in a service-oriented industry. Ability and desire to learn new systems and industry specific language. Strong customer service and communication skills. Key Required Traits: Organization skills, follow through, decision-making ability, multi-tasking Computer Skills Microsoft Office (Word, Excel, Outlook and PowerPoint) Workplace Requirements The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to sit. The employee must frequently lift, carry, push, pull and /or otherwise move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. Work Environment While performing the duties of this Job, depending on site location, the employee may be exposed to moving mechanical parts and equipment. The employee may occasionally be exposed to high, precarious places, fumes or airborne particles; outside weather conditions and vibration. The employee may occasionally be exposed to wet and/or humid conditions; toxic or caustic chemicals; extreme cold; extreme heat and risk of electrical shock. The noise level in some work environments is occasionally loud. We are an Equal Opportunity Employer We require all employees to treat all our employees and candidates as equals. All personnel actions are conducted in the spirit of equal employment. We're committed to recruit, train, promote and retain associates without regard to race, color, religion, gender, gender identification and expression, national origin, marital status, age, disability, genetic information, military status, sexual orientation or any other characteristic protected by applicable local, state or federal laws. #LiftOne EEO/AA Employer. All qualified individuals are encouraged to apply.

Cordell & Cordell has the benefits you'd expect from a large national firm. We offer competitive compensation, exceptional health care benefits, and prioritize work-life balance to ensure the well-being and productivity of our employees. Our focus on family law allows us to make a meaningful impact by helping families navigate challenging and pivotal times in their lives. Job Title: Law Office Administrator Location: Charlotte, NC Cordell & Cordell has the benefits you'd expect from a large national firm. We offer competitive compensation, exceptional health care benefits, and prioritize work-life balance to ensure the well-being and productivity of our employees. Our focus on family law allows us to make a meaningful impact by helping families navigate challenging and pivotal times in their lives. What You'll Do Maintain the office calendar of attorneys and use discretion on ensuring their schedule is utilized efficiently, not overbooking or booking on days attorneys have requested remain open Answer and direct incoming calls for the office to include scheduling appointments Call potential clients to reschedule consultations as needed, ensuring all communications are timely, professional, and well-documented Gather, organize, and enter data into Smart Advocate (our Case Management System) Arrange couriers and process servers as directed Check email and voicemail as appropriate to assure timely responses to all inquiries Order marketing materials through the Marketing team Keep the office organized and maintained (including lobby area, supply room, etc.) Approach all clients and employees with a positive tone and genuine warmth Handle sensitive client data with utmost discretion, care, and accuracy Prepare and upload bank deposits; process check requests and invoices. Perform tasks as assigned with accuracy and promptness, meeting all agreed-upon deadlines Who You Are We're looking for someone who brings a blend of professionalism, reliability, and a commitment to quality client service. Ideal candidates will possess: A high school diploma or GED Prior experience in a law office, medical office, or similar professional setting. Previous experience as an office administrator preferred, but not required. Background in administrative support or office management Strong verbal and written communication skills, with a collaborative and approachable demeanor A professional presence and the ability to interact confidently with clients and colleagues Reliable transportation and the ability to be on-site Monday through Friday from 8:30 AM to 5:30 PM Proficiency in Microsoft Office applications, including Word, Outlook, and Excel Exceptional attention to detail, multitasking ability, and organizational skills A proactive mindset and willingness to go above and beyond on simple requests to make things easier for others Why This Role Matters As the first point of contact for our potential and existing clients, this role plays a vital part in shaping their experience with Cordell & Cordell. By keeping attorney calendars organized, managing critical communications, and ensuring consultations are promptly scheduled and rescheduled, you help create a seamless and supportive process during what is often a difficult time for families. Your attention to detail and commitment to client care directly impact our ability to serve with empathy, efficiency, and excellence. Cordell & Cordell provides exceptional benefits and a great working environment including: We also offer our full-time employees the following benefits: Medical Plans: including HDHP, PPO, HSA and FSA Dental, Vision, Life and AD&D, Long-Term Disability, and Short-Term Disability Insurance 401(k) Savings with Employer Matching Paid time off Participate in our Wellness Program and potentially earn Employer Paid health premiums! For more information: **************************************************

Answer incoming calls and take detailed messages in your carbon copy message log. Check voice messages every morning. Complete an In Take forms on potential clients calling in, provide a copy to the Director for follow up. Also conduct weekly follow-up as deemed necessary by the Director. Maintain the time away log. Keep track of supplies needed for the office. Conduct monthly satisfaction calls then enter pertinent information for quarterly supervisor visits conducted by Nurses. Make any necessary address and medication changes. Also document any falls they may have had, etc. Prepare timesheets for monthly billing of private clients. Sanitize the office. Prepare gloves, mask and sanitizers as needed for Aides to stop by and pick up. Send out welcome cards to new clients. Send out birthday cards to clients. Make copies of new applicants identifying documentation in the absence of or at direction of the HR manager. Assemble employee files and confirm all documentation is signed. Input the satisfaction call information into spreadsheet form for the Directors monthly review. Monitor the office email and faxes throughout the day and distribute accordingly. Maintain and coordinate with the Executive Assistant and HR Manager the office calendar. Attend the Monday round table, take minutes, summarize the task for each person, and distribute. Communicate via phone or text to clients and aides on behalf of the team. Assist with recording exceptions in the EVV log to ensure accuracy for billing and payroll. Coordinate fill-ins for Clients Communicate with new Clients during their first month of services weekly

Hours: 7:30 am - 4:30 pm Duties and Responsibilities: Apply time management skills and prioritize material accurately and in a timely manner into the ERP system. Record shipment data as required and defined in work instructions. Perform incoming material receiving functions. Generate bar code labels for inventory. Make appointments with carriers for incoming material. Answer questions from all team members related to receiving material, appointments, etc. Complete invoicing daily. Execute mill claims, customer complaints and credit process. General clerical needs in the office. Work with the Operations Manager, GM and shop to ensure process is consistent and we are keeping to date on material being received in. Work with the Operations Manager and shop team on physical inventory and stock adjustments. Back up to processing orders for shipping, inspect material to make sure it matches the work order, schedule outbound material and finalize paperwork for shipping. Follow safety procedures and company policies in the office and shop. Recommend process improvements to enhance operational efficiency and safety. Required Education and Experience: High School Diploma required Knowledge, Skills, and Abilities: Detail oriented, professional attitude and reliable, maintaining a good attendance record. Ability to meet deadlines. Work from written specifications and verbal instructions. Excellent oral and written communication skills. Excellent organizational and analytical skills with basic math skills. Ability to interact with vendors and teammates in a professional manner. Proficient with MS Word and Excel. Working Conditions (Including Physical and Mental Demands): Manual dexterity for use of computer, telephone and other office equipment as needed. Ability to speak, hear and interpret sounds and speech. Must be able to sit, stand and/or walk for up to 8 hours per day. Work environment is consistent with an office setting. Occasional exposure to loud noises.

At Discovery Place, a 501(c)(3) nonprofit organization, we fuel your passion for science and the natural world by delivering awe-inspiring exhibits and educational programs. Our immersive experiences captivate, challenge, and empower audiences of all ages, sparking a spirit of discovery and lifelong learning. We hope to forge a future where science catalyzes, creating boundless opportunities, fostering hope, solving complex problems and driving positive change across the globe. POSITION SUMMARY The Membership Assistant's primary responsibilities will be to work with the membership team to provide superior customer service to members on-site at Discovery Place Science and via email and phone. Additionally, they will be responsible for processing memberships in our database and assisting at membership events at any of our Discovery Place locations ESSENTIAL DUTIES AND RESPONSIBILITIES Staff the Membership desk at Discovery Place Science and welcoming Members, processing their admission, selling Memberships and upgrades and other membership-related tasks as needed. Answer and respond to customer inquiries received through the Membership phone-line and Membership email in a timely manner. Work as a team member in concert with other Membership Associates and Assistants to ensure processing and mailing of new and renewed memberships in a timely manner. Attend the Morning Huddle prior to Museum opening Handle cash and credit card transactions while following approved accounting procedures Assist at member events as needed. Assists the Membership Manager as directed. Perform other duties as assigned. Qualifications MINIMUM QUALIFICATIONS REQUIRED: High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience. Ability to work weekends as part of the regular schedule is required Ability to provide excellent and prompt customer service to the general public and Discovery Place Members Ability to analyze data and utilize information to inform decision-making Ability to communicate clearly with members Ability to persuasively articulate the benefits of membership to non-members Ability to work both as a team member and autonomously in a fast-paced, deadline-driven, results-oriented environment Must be able to follow policies and procedures, complete administrative tasks correctly and on time. PREFERRED QUALIFICATIONS: Proficiency in Ticketure, Salesforce or similar database Identifies and resolves problems in a timely manner. Meets challenges with resourcefulness. Demonstrates quality work, accuracy, thoroughness, and a high level of attention to detail. Looks for ways to improve and promote quality and efficiency. Responds well to questions; provides detailed and informative answers. Writes clearly and informatively. Listens and responds well to questions. Reacts well under pressure. PHYSICAL REQUIRMENTS: Must be able to lift boxes up to 25 lbs. Must have valid driver's license to be able to drive to off-site locations on occasion Walking, standing, and sitting during the day at various locations The foregoing description is not intended and should not be construed to be an exhaustive list of all responsibilities of this job. Other duties may be assigned. This job description may be changed to include new responsibilities and tasks or change existing ones as management deems necessary.

Libra Solutions seeking a proactive Office Coordinator to support day-to-day operations in our Huntersville, NC office and remotely support our Denver, CO office. This role is ideal for someone who is highly organized, takes initiative, and is comfortable managing a wide range of responsibilities with minimal supervision. The Office Coordinator will play a key role in maintaining a welcoming and well-functioning office environment, supporting employee needs and coordinating with vendors/building-management. As part of the HR Team, this individual will also serve as a local HR presence, helping to create a positive employee experience and supporting occasional HR-related tasks. This position is based in our Huntersville, NC office. Responsibilities: Manage visitor access and office entry for both Huntersville and Denver locations. Maintain office security protocols and coordinate with building management as needed. Answer, screen, and route incoming phone calls. Accept/sign for deliveries; distribute incoming mail and packages. Monitor and replenish office supplies, first aid essentials, and kitchen inventory; track related expenses. Oversee maintenance of kitchen appliances and coordinate with vendors and external providers. Ensure office is presentable; clean, organized, and welcoming. Serve as liaison with building management for maintenance and facilities-related issues. Arrange travel and accommodation for executive team members and candidates. Support planning and coordination of onsite meetings, team lunches, and occasional events. Provide executive support including food orders, expense handling, and event planning. Perform general administrative and executive support. Assist with onboarding tasks. Support special HR projects on an as-needed basis. Skills & Experience: High School or GED required. Previous experience in office coordination, facilities, or administrative support preferred. Strong critical thinking and problem-solving skills. Self-motivated with ability to work independently and manage multiple priorities. Excellent verbal and written communication skills Friendly, approachable, and customer-focused demeanor. Be customer-focused and a team player. Comfortable using technology to manage remote access and vendor tools. Proficient in Microsoft Office Suite (Excel, Word, Outlook, etc.). Benefits: Libra Solutions offers competitive compensation, benefits that include health, dental and vision plans, 401(k) plan with company matching, Flexible spending accounts and paid time off. #LI-LD1

Allied Aire, Inc., has been providing professional HVAC services since 2003. We're located in Cornelius, NC, we provide heating and air conditioning repair, installation, and maintenance throughout surrounding areas, such as Huntersville, Davidson, Mooresville, Denver, and Charlotte. We have an immediate opening for an Office Administrator/Dispatcher. The Office Administrator/Dispatcher position requires a motivated person that is detail oriented and is able to work as a team member to ensure superior service to all our customers. Work hours: 8:30am-5:30pm, Monday-Friday, overtime as needed. On call is required. The on-call schedule is 1 week every 3 weeks. You will be compensated for your time. Pay Rate: $20.00 - $25.00 per hour, depending on experience + Benefits Primary Job Function: Answer phones and assist customers with scheduling and general inquiries. Maintain the Service and Install Technicians daily schedules and dispatch the technicians as appointments are completed. Schedule return trips with customers when parts are in. Provide the on-call support by phone for service technicians. Maintain customer database with current information. Clear and concise communications with department managers, employees and company customers, including keeping customers appraised as to company schedule and requested lead-times. Provide accounting with maintenance contract billing information. Prepare service invoices and time-cards for processing. Benefits: * Company Paid Holidays * Company Paid Vacation * Company Sponsored Health Insurance * AFLAC program available for Cancer Policy, Disability Policy, Accident Policy * Company Provided Drinks and Snacks at Office * Company Events: Lunch outings; Christmas Party; Spring team building Required Qualifications: * High school Diploma or equivalent * Two years dispatching, routing or schedule coordination for drivers, technicians, field operatives required * Advanced customer service skills * Ability to multi-task * Organized * Geographical knowledge of service area is a plus * Knowledge of industry is recommended but not required * Advanced Computer skills * Project & Scheduling Coordinating experience Qualifications Desired: * HVAC Experience * Service Titan * Excellent verbal skills * Professional phone skills * Strong interpersonal skills * Energetic personality * Well organized and able to work independently * Detail Oriented * Follow policies and procedures

Schneider Family Dentistry Schedule: M-F, (M-T 8am to 5pm, W-Th 7am to 3pm, F 8am -2pm) Compensation: $21 to $24 per hour, DOE Job Responsiblities: Maintain a calm and friendly office atmosphere Verify and scan insurances Create charts/scan documents into charts Schedule, confirm, and reschedule dental appointments Collect Co-pays Answer phones Check in/out patients Manage cancellations and no-shows Qualifications: Experience with Dental Insurances People Skills Excellent Communication Maintain HIPPA Compliance Customer Service Dental Experience Understanding of Dental Insurances Dentrix Experience

We are seeking a detail-oriented Office Administrator to support our office and operations teams. The ideal candidate is a high-energy, highly organized individual with strong attention to detail, advanced computer skills, and the ability to communicate clearly in both written and verbal formats. This role requires adaptability and comfort working in a fast-paced, evolving environment. Responsibilities: Coordinate internal resources to support office and operational needs Assist with updating and organizing company policies and documentation Develop and implement processes to keep files and office supplies organized Support Human Resources with data tracking and basic analysis Oversee administrative coordination of the Apprentice Program for service technicians Track and update multiple spreadsheets related to employee recognition and reward programs Administer company phone plans and related updates Assist with new hire onboarding and documentation Provide backup support to dispatch by assisting with phone coverage as needed Assist with invoice and billing-related administrative tasks Support additional projects and duties as assigned Experience/Education High school diploma College degree in Business, Human Resources, or equivalent experience 1-2 years administration experience Proficiency in Microsoft Office, particularly Excel and Word Competencies and Skills Strong attention to detail with a focus on accuracy and quality Ability to prioritize tasks, meet deadlines, and adapt to changing demands Strong problem-solving and follow-up skills Clear and professional communication with internal and external customers Team-oriented mindset with a positive, collaborative approach Company Benefits 401k 6% match Flexible Spending Account Medical, Dental and Vision Insurance for the Primary Employee with 100% premium coverage Paid Primary Employee Life and AD&D Insurance Coverage Paid Primary Employee Long-term and Short-term Disability Insurance Employer Sponsored Apprenticeship Program Candidates interested in applying for the above position should forward their resumes via email to [email protected] with attention: Human Resources. Although we appreciate your interest in National, only those individuals selected for an interview will be contacted. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability or protected veteran status.

Crystal Ballroom in Rock Hill, SC is looking for one office administration to join our strong team. We are located on 140 E Main St. Our ideal candidate is self-driven, punctual, and reliable. Commissions are available for booking clients tours of the venue. Responsibilities outbound and inbound phone calls collecting payments processing paperwork/contracts general office administration duties sales ( not a requirement but a strong plus) Qualifications experience in office work and understanding of spreadsheets, email, general computer work is a must. Some sales background is helpful but not required. We are looking forward to reading your application.

**Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team** **.** At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. **Job Overview** **Position Schedule:** Full-Time Branch Address: 201 Conover Sta S E Ste C, Conover, NC This job posting is anticipated to remain open for 30 days, from 20-Jan-2026. The posting may close early due to the volume of applicants. **If you find yourself looking for a fulfilling career** , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. **Role Summary:** As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. **We'll give you the support you need. Our team will be there every step of the way, providing:** + Comprehensive 6-month training including an experienced peer to help mentor you + A wide support network that extends from your branch office to your region to the home office + You'll often work independently but will have a team of thousands backing you every step of the way **Can you see yourself...** + Delivering exceptional personalized service to ensure clients feel understood and informed + Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year + Actively listen for situations in the clients' lives that may indicate a need for additional services + Driving marketing activities such as planning and executing events **You can also expect...** + A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions + An inclusive environment where everyone's different viewpoints are valued and help to achieve results. + We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being + Full-time Associates receive the following benefits: + Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page (*********************************************************************************************** . **You'll be competitively compensated...** + Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. + Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. + The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. **Hiring Minimum:** $21.38 **Hiring Maximum:** $23.14 Read More About Job Overview **Skills/Requirements** **What skills would make you a successful BOA?** + Analytical Thinking + Attention to Detail + Adaptability + Conversational Skills + Digital Tool Utilization + Team Collaboration **Role Requirements** + **Client Service:** Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. + **Account Management:** Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. + **Administrative & Operational Support:** Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. + **Technology:** Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements **Awards & Accolades** At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones (*********************************************************************** Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones (************************************************************************************ Read More About Awards & Accolades **About Us** Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report (******************************************************************************************************************************************** . ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

Job DescriptionCordell & Cordell has the benefits you'd expect from a large national firm. We offer competitive compensation, exceptional health care benefits, and prioritize work-life balance to ensure the well-being and productivity of our employees. Our focus on family law allows us to make a meaningful impact by helping families navigate challenging and pivotal times in their lives. Job Title: Law Office Administrator Location: Charlotte, NC Cordell & Cordell has the benefits you'd expect from a large national firm. We offer competitive compensation, exceptional health care benefits, and prioritize work-life balance to ensure the well-being and productivity of our employees. Our focus on family law allows us to make a meaningful impact by helping families navigate challenging and pivotal times in their lives. What You'll Do Maintain the office calendar of attorneys and use discretion on ensuring their schedule is utilized efficiently, not overbooking or booking on days attorneys have requested remain open Answer and direct incoming calls for the office to include scheduling appointments Call potential clients to reschedule consultations as needed, ensuring all communications are timely, professional, and well-documented Gather, organize, and enter data into Smart Advocate (our Case Management System) Arrange couriers and process servers as directed Check email and voicemail as appropriate to assure timely responses to all inquiries Order marketing materials through the Marketing team Keep the office organized and maintained (including lobby area, supply room, etc.) Approach all clients and employees with a positive tone and genuine warmth Handle sensitive client data with utmost discretion, care, and accuracy Prepare and upload bank deposits; process check requests and invoices. Perform tasks as assigned with accuracy and promptness, meeting all agreed-upon deadlines Who You Are We're looking for someone who brings a blend of professionalism, reliability, and a commitment to quality client service. Ideal candidates will possess: A high school diploma or GED Prior experience in a law office, medical office, or similar professional setting. Previous experience as an office administrator preferred, but not required. Background in administrative support or office management Strong verbal and written communication skills, with a collaborative and approachable demeanor A professional presence and the ability to interact confidently with clients and colleagues Reliable transportation and the ability to be on-site Monday through Friday from 8:30 AM to 5:30 PM Proficiency in Microsoft Office applications, including Word, Outlook, and Excel Exceptional attention to detail, multitasking ability, and organizational skills A proactive mindset and willingness to go above and beyond on simple requests to make things easier for others Why This Role Matters As the first point of contact for our potential and existing clients, this role plays a vital part in shaping their experience with Cordell & Cordell. By keeping attorney calendars organized, managing critical communications, and ensuring consultations are promptly scheduled and rescheduled, you help create a seamless and supportive process during what is often a difficult time for families. Your attention to detail and commitment to client care directly impact our ability to serve with empathy, efficiency, and excellence. Cordell & Cordell provides exceptional benefits and a great working environment including: We also offer our full-time employees the following benefits: Medical Plans: including HDHP, PPO, HSA and FSA Dental, Vision, Life and AD&D, Long-Term Disability, and Short-Term Disability Insurance 401(k) Savings with Employer Matching Paid time off Participate in our Wellness Program and potentially earn Employer Paid health premiums! For more information: **************************************************

Job Description Office Administrator/Dispatcher Allied Aire, Inc., has been providing professional HVAC services since 2003. We're located in Cornelius, NC, we provide heating and air conditioning repair, installation, and maintenance throughout surrounding areas, such as Huntersville, Davidson, Mooresville, Denver, and Charlotte. We have an immediate opening for an Office Administrator/Dispatcher. The Office Administrator/Dispatcher position requires a motivated person that is detail oriented and is able to work as a team member to ensure superior service to all our customers. Work hours: 8:30am-5:30pm, Monday-Friday, overtime as needed. On call is required. The on-call schedule is 1 week every 3 weeks. You will be compensated for your time. Pay Rate: $20.00 - $25.00 per hour, depending on experience + Benefits Primary Job Function: Answer phones and assist customers with scheduling and general inquiries. Maintain the Service and Install Technicians daily schedules and dispatch the technicians as appointments are completed. Schedule return trips with customers when parts are in. Provide the on-call support by phone for service technicians. Maintain customer database with current information. Clear and concise communications with department managers, employees and company customers, including keeping customers appraised as to company schedule and requested lead-times. Provide accounting with maintenance contract billing information. Prepare service invoices and time-cards for processing. Benefits: Company Paid Holidays Company Paid Vacation Company Sponsored Health Insurance AFLAC program available for Cancer Policy, Disability Policy, Accident Policy Company Provided Drinks and Snacks at Office Company Events: Lunch outings; Christmas Party; Spring team building Required Qualifications: High school Diploma or equivalent Two years dispatching, routing or schedule coordination for drivers, technicians, field operatives required Advanced customer service skills Ability to multi-task Organized Geographical knowledge of service area is a plus Knowledge of industry is recommended but not required Advanced Computer skills Project & Scheduling Coordinating experience Qualifications Desired: HVAC Experience Service Titan Excellent verbal skills Professional phone skills Strong interpersonal skills Energetic personality Well organized and able to work independently Detail Oriented Follow policies and procedures

Job DescriptionWe are seeking a detail-oriented Office Administrator to support our office and operations teams. The ideal candidate is a high-energy, highly organized individual with strong attention to detail, advanced computer skills, and the ability to communicate clearly in both written and verbal formats. This role requires adaptability and comfort working in a fast-paced, evolving environment. Responsibilities: Coordinate internal resources to support office and operational needs Assist with updating and organizing company policies and documentation Develop and implement processes to keep files and office supplies organized Support Human Resources with data tracking and basic analysis Oversee administrative coordination of the Apprentice Program for service technicians Track and update multiple spreadsheets related to employee recognition and reward programs Administer company phone plans and related updates Assist with new hire onboarding and documentation Provide backup support to dispatch by assisting with phone coverage as needed Assist with invoice and billing-related administrative tasks Support additional projects and duties as assigned Experience/Education High school diploma College degree in Business, Human Resources, or equivalent experience 1-2 years administration experience Proficiency in Microsoft Office, particularly Excel and Word Competencies and Skills Strong attention to detail with a focus on accuracy and quality Ability to prioritize tasks, meet deadlines, and adapt to changing demands Strong problem-solving and follow-up skills Clear and professional communication with internal and external customers Team-oriented mindset with a positive, collaborative approach Company Benefits 401k 6% match Flexible Spending Account Medical, Dental and Vision Insurance for the Primary Employee with 100% premium coverage Paid Primary Employee Life and AD&D Insurance Coverage Paid Primary Employee Long-term and Short-term Disability Insurance Employer Sponsored Apprenticeship Program Candidates interested in applying for the above position should forward their resumes via email to ***************** with attention: Human Resources. Although we appreciate your interest in National, only those individuals selected for an interview will be contacted. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability or protected veteran status. Powered by JazzHR 3HmzMuEygn