Branch office administrator jobs in Chicago, IL

@properties is the largest independent real estate brokerage firm in the state of Illinois and one of the top 8 residential brokers in the U.S. As a locally-owned, independent company, we offer local homebuyers and sellers the highest level of service for their real estate needs through our award-winning sales and marketing programs, industry-leading technology, and experienced, innovative brokers. We have the opportunity to add a Relocation Administrative Assistant to our team. This is a Monday through Friday in-office role at our office located in Chicago. The Relocation Administrative Assistant will serve as administrative support to the @relocation department, which handles real estate referrals. This role will work directly with the consultant team handling administrative duties pertaining to their files, plus project work as defined by the Relocation Director. Duties Assists in management of the @properties referral network (holding company), including communications with network members and IDFPR and maintaining of records Updates and utilizes the eRelocation referral tracking database regularly, including reporting, file notation, payment information, and other tasks, as needed. Provides administrative support to @properties Relocation departments, including referral updates and payment tracking and other items, as needed Data entry and maintenance of records Filing, updating, coordinating incoming and outgoing payments Works with utility companies to turn on/off utilities at various properties Coordinates repair work/quotes/billing with vendors and contractors; other property management, as needed General administrative as directed by the relocation director Assistance in arranging events Writing of personal notes and mailing for marketing related projects Support, as needed, for the consultant team Other duties as assigned Qualifications: High school diploma or general education degree (GED) 1-2 years of related experience Real estate/relocation experience and college degree preferred Clear and professional oral and written communication skills Motivated, organized, detail-oriented, resourceful Basic math skills (add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals) Knowledge of Word Processing software; Spreadsheet and Excel software and Database software Knowledge of Microsoft Outlook or similar email system Compensation: The base pay range for this position is $40,000-$45,000 annually; however, base pay offered may vary depending on job-related knowledge, skills, experience and market location. Bonuses may be provided as part of the compensation package, in addition to a full range of benefits.

Responsible for managing the full administrative and compliance process for municipal permitting, contractor licensing, and project documentation. This role ensures that all jobs are properly approved, tracked, and completed in accordance with local regulations and company standards while supporting communication across departments including sales, project management, and insurance. Experience 1-3 years of experience in an administrative, clerical, or office support role Experience with scheduling, recordkeeping, and data entry is often required Skills and Abilities Strong written and verbal communication skills Excellent organizational and time management abilities Proficiency with office software (e.g., Microsoft Office Suite or Google Workspace) Ability to handle confidential information with discretion Attention to detail and accuracy Problem-solving and multitasking skills Customer service orientation Responsibilities: Permitting & Licensing Management Work directly with municipalities to obtain contractor licenses and necessary permits for each project. Compile, complete, and submit all required documentation including bonds, certificates of insurance (COIs), signed contracts or purchase orders, scopes of work, and plats of survey. Ensure all projects are reviewed and approved by the appropriate municipal authorities before work begins. Track and update permit status daily, identifying outstanding applications and following up as needed. Dispatch & Project Coordination Prepare and distribute daily dispatch schedules outlining job locations, tasks, and assigned project managers. Maintain organized records linking each job number with its corresponding documents, communications, and approvals. Manage job closeouts by scheduling and overseeing final inspections with municipalities, ensuring all work meets local requirements and company standards. Insurance & Vendor Documentation Coordinate with the insurance team to issue and manage COIs for all vendors, subcontractors, and clients. Verify accuracy and compliance of insurance documentation prior to approval for work. Maintain up-to-date vendor records including W-9 forms, insurance certificates, and contact details within the CRM system. CRM & Administrative Management Utilize the company CRM system (Procru) to upload project documentation, input job costs, and track billing-related information. Update CRM data for customers, vendors, and job sites in coordination with the sales team. Generate and review reports to monitor project progress, permit status, and document compliance. Cross-Departmental Communication Act as a liaison between municipalities, sales teams, project managers, and vendors. Keep sales informed of permit progress, inspection results, and project readiness. Ensure all relevant documents are accurate, current, and accessible to internal teams. Heartland Paving Partners is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, protected veteran status, or any other characteristic protected by local, state, or federal law and will not be discriminated against on the basis of disability.

We are seeking a proactive, detail-oriented Administrative Assistant to join a fast-growing real estate firm and play a key role in the day-to-day operations of a dynamic commercial real estate portfolio. This is an excellent opportunity for someone who is not only eager to learn the industry but genuinely excited to build a long-term career within a company that is expanding quickly and values internal growth. The ideal candidate is sharp, organized, and naturally resourceful. Someone who takes initiative, thrives in a fast-paced environment, and enjoys being the person who keeps everything running smoothly behind the scenes. You will be entrusted with responsibilities that directly impact tenant relationships, vendor partnerships, and overall property performance. If you enjoy variety, problem-solving, and being the dependable backbone of a busy team, this role offers the perfect blend of challenge and opportunity. Responsibilities Provide day-to-day support to the Property Manager as needed. Maintain and track Tenant and Vendor Insurance Certificates. Communicate with contractors, vendors, and on-site teams to support ongoing property operations. Assist with Accounts Payable functions, including PayScan, tenant invoicing, and bill-backs. Support monthly and quarterly reporting requirements. Set up new vendors and ensure proper documentation is collected. Conduct occasional on-site property visits within the Chicago metro area. Assist with special projects, certified mail-outs, and other written correspondence. Manage and draft tenant correspondence; communicate with on-site security teams as needed. Support Accounts Receivable, including rent collections and tenant communications. Track and record tenant sales monthly. Maintain organized electronic filing systems and track utilities across properties. Update and manage internal spreadsheets and operational logs. Ideal Experience 2-3 years of relevant experience, with commercial real estate experience required. Experience working in Accounts Receivable or handling payments within a real estate environment. Confident, professional communication style, capable of handling challenging interactions. Ability to work in a reactive, fast-paced environment while maintaining professionalism and composure. Experience with Yardi, PayScan, Commercial Café, and Microsoft Office applications (especially Word and Excel). Strong organizational skills, attention to detail, and the ability to juggle multiple priorities. A desire to learn, grow, and advance within the company. #117938 The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

Title: Administrative Coordinator Classification: Non-Exempt About The Organization RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees. Position Summary The Administrative Coordinator handles essential office tasks in a fast-paced environment, focusing on billing and accounting. Responsibilities include processing invoices, payments, and reconciling accounts with billing software, ensuring accuracy, and resolving discrepancies. Additional duties involve managing incoming calls, scheduling, and general office support. Proficiency in MS Outlook, Excel, Word, and office equipment, along with strong organizational skills and attention to detail, are crucial for success in this role. Essential Functions Answering and directing incoming phone calls to the appropriate departments or personnel. Setting up jobs in the TCR system and electronically scheduling tickets for field technicians to perform daily rental setups, traffic closures, and flagging operations. Reviewing work tickets daily to ensure all required photos, items, and signatures are completed accurately. Handling filing and mailing tasks to maintain organized records and timely communication. Assisting with Accounts Receivable (AR) collections as needed to support financial operations. Managing the company's cell phone inventory, including setting up and activating phones for new hires and troubleshooting issues by coordinating with the designated cell phone and app contact. Serving as a backup to the Recruiter by assisting with tasks related to New Hire Orientation. Following all safety rules and regulations to ensure a safe work environment. Adhering to all company policies and procedures to maintain compliance and consistency. Performing other work-related duties as assigned to support team objectives and operational needs. Education, Experience And Skills Required High School Diploma or GED is required. Associates degree is preferred. Must have 2+ years of experience as an office administrative assistant, construction industry is a plus. Strong verbal, written and interpersonal skills. Attention to detail to ensure invoices are error-free and payments are applied correctly. Proficiency in using billing software and accounting systems is essential for processing invoices, payments, and reconciling accounts accurately. Strong numerical skills and the ability to analyze financial data are necessary to identify discrepancies, resolve billing issues, and provide accurate reports. Ability to work in a fast-paced construction office environment. Ability to organize and prioritize workload to meet deadlines. Proficient in MS Outlook, Excel and Word as well as skilled use of office equipment. Knowledge of TCR software a plus. EOE Statement RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans

Because your opportunities are endless Here at Primark, we love to do things our way. We help our customers keep up with high fashion at affordable prices. We do everything with passion, high standards and care around here. And if that sounds like you, join us as a Cash Office Assistant. Because you matter People are at the heart of what we do, so it's essential that we provide you with the right environment to perform at your very best. We offer benefits that put you first: Salary: we offer a competitive starting base pay with $0.50 increases at 6 months and 12 months of employment Balance: Plan your life outside of work with set schedules and guaranteed hours Paid time off: Earn paid time off for every hour you work, inclusive of part time roles Discounts: Use your in-store employee discount across our fabulous range Development: Grow your career with our development programs and career paths Retirement: Secure your future with our generous 401K Retirement Plan & Company Match Workspace: Enjoy our best in class back of house colleague workspace Support: Explore our well-being initiatives and employee assistance programs What will I be doing? As a Cash Office Assistant at Primark, you control the cash. This means you will be stabilizing the tills (our term for registers) and monitoring use of petty cash. You will contribute to the profitability of the store through: Efficiently and accurately controlling cash handling operations Noting any till discrepancies Preparing tills for the following day Who you are: We love to delight our customers with amazing in store experiences and that starts with you! Here's what we need: You are detailed oriented, fashion-loving person with 2 years of experience in handling cash procedures, as well as retail experience. You're passionate about people and creating those amazing experiences You're honest, a strong communicator who can also listen, share ideas and get involved where needed You've got good organisational skills and attention to detail You're a team player with high levels of motivation, a positive attitude and willingness to learn You're interested in fashion and the latest looks You have a high school diploma or equivalent To join us, apply today! The pay range for this role is: $17.60 This is a good faith estimate of the minimum and maximum we would pay for this role at the time of this posting. The base pay rate offered will account for internal equity and may vary depending on the candidate's geographic region of work, job-related knowledge, skills, and experience, among other factors. Our fashion isn't one-size-fits-all and neither is our culture. Primark promotes equal employment opportunity, we strive to create an inclusive workplace where people can be themselves, access opportunities and thrive together. Primark is an equal opportunity employer. Primark does not discriminate against applicants or employees on the basis of race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, genetic information, or any other characteristic protected by law. Primark is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment. To request reasonable accommodation to participate in the job application or interview process, please email ********************** with your request. This email is not for general employment inquiries or correspondence. We will only respond to those requests that are related to accessibility of the online application system due to a disability.

Mayer Brown is an international law firm positioned to represent the world's major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do. We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm's client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm. If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Office Services department in our Chicago office, as a Coordinator: Office Operations. Works collaboratively with department management ensuring a high level of administrative, technical, and professional support while providing the Chicago office a high level of customer service. Supports Firm policies and procedures, including but not limited to facilities and operations requests. The Office Operations Coordinator will also focus on the maintenance and functionality of physical workspaces and office surroundings. Responsibilities include assisting with overseeing vendor contracts and preventative maintenance agreements. This role is essential in ensuring that the work environment is safe. Responsibilities Essential Functions: Receives, tracks and follows-up as necessary on service calls placed by MB personnel related to facilities and operations, works to resolve issues that affect operational efficiency Places special cleaning requests for housekeeping night staff including carpet cleaning, disinfecting, and out of the ordinary cleaning, follows up as appropriate to ensure completion Performs weekly floor inspections to identify problem areas and necessary repairs and clean up areas. Processes and activates keycards into C-CURE database; with proper approval, assigns access to restricted areas of the Firm Works with building personnel to register and program loaner keycards, assigns appropriate access and maintains log to ensure keycards are returned Generates keycard reports as requested by department leadership or Firm Management As requested by department leadership, collaborates with Human Resources and department leaders to coordinate new hire locations for business services personnel and attorneys Processes requests for visitor offices, confirms bookings and communicates with ancillary departments; ensures that visitor offices are clean, equipped as appropriate, and updates nameplates in advance of arrival Creates and distributes relocation sheets for new hires, internal moves and separations; assists department management with all interoffice moves Engages new and current employees to conduct ergonomic reviews and follows up to make sure all corrective measures are implemented in a timely manner Coordinates, schedules and manages logistics related to vendors and contractors and notifies building management as appropriate; facilitates communication and information flow within the organization and with external vendors including the collection and disbursement of COI's and other insurance related documentation Coordinates scheduling and maintenance of various vendor responsibilities including but not limited to: pre-action alarm systems, HVAC, commercial kitchen equipment, etc. Creates and maintains monthly phone directories for Firm hallway locations as well as paper and electronic use Creates GlobalNet entries as requested by HR and ADR; creates classified listings as requested; ensures information on GlobalNet relating to each building and operational departments is accurate and up to date Works with department management in regards to MB safety teams for training and evacuation drills at both Firm buildings; responsible for keeping safety teams roster up to date Assists with 911 emergency calls following up with building security and MB personnel Reviews and processes day to day vendor invoices utilizing the Firm's accounts payable application As requested by department leadership, provides metrics and tracking as it relates to various vendor engagements as well as building work orders while noting trends Assists with gathering data using various methods for monthly Firm attendance reports; requiring advanced Excel proficiency Assists with budget preparation and expense management for operational activities Works with and coordinates appropriate tasks to student interns Maintains Certified Office Ergonomics Evaluator certification via classes sponsored by the Firm Utilizes Firm technology and software to streamline operations and enhance reporting capabilities, identifies areas for improvement Performs other duties as assigned or required to meet Firm goals and objectives Qualifications Education/Training/Certifications: High School or GED required, Bachelor's degree a plus Professional Experience: A minimum of 3-5 years' of previous administrative/reception and customer service experience required Previous work experience in a legal environment is a plus Technical Skills: Proficiency in Microsoft Office products required; strong analytical abilities with complex Excel functions Knowledge of automated conference room booking software a plus Certified Office Ergonomics Evaluator a plus Experience utilizing building management office ticketing systems a plus Experience utilizing C-Cure cardholder access database a plus Proficiency in AutoCAD a plus Performance Traits : Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors Demonstrated ability to manipulate and analyze large data sets within Excel Adept at multitasking, overseeing a variety of operational aspects such as logistics, resource allocation, and process optimization Ability to work in a diverse team environment and effectively support the demanding needs of the Firm Ability to work under pressure, meet deadlines with shifting priorities Must be a self-starter with a high level of initiative Strong customer service skills, able to anticipate needs Strong attention to detail, organizational skills and the ability to handle multiple projects Maintains confidentiality and exercises discretion Exercises solid strategic thinking and problem-solving skills The typical pay scale for this position is between $61,000 and $81,000, although the actual wage or salary could be lower or higher if the candidate's education, experience, skills and internal pay alignment are different from those specified. The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties. The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment. We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth. Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email **********************************. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. #LI-ONSITE #LI-PT1

About ECC: Elgin Community College serves over 9,000 students at every stage of their educational journeys, including university transfer programs, career and technical education, continuing education classes, and adult basic education. As a community, we pride ourselves on nurturing a welcoming campus where every person-students, staff members, faculty members, and campus visitors-feels valued. The work of each ECC employee is central to the college's mission, and as an employer, the college fosters a positive environment through professional challenges, excellent benefits, and opportunities for recognition and camaraderie. Work Schedule: 8:00 AM to 5:00 PM Monday through Friday Rate of Pay: This is a Full-Time Support Staff position at grade 11, with an annual salary range of $36,494 to $48,659 The salary offer will be based on education and experience, in alignment with the College's compensation philosophy and the current Collective Bargaining Agreement (CBA), if applicable. Benefits: * Medical, Dental, Vision Insurance * Life and Long-Term Disability Insurance * Flexible Spending Account (FSA, DCA, Commuter) * Retirement Plans (Pension, 457b, 403b) * Time Off with Pay * Professional Development/Expense * Tuition Reimbursement * Employee Assistance Program (EAP) * Sick Banks FLSA Status: Non-Exempt Grant Funded: No Job Summary: An employee in this classification performs work of routine difficulty by providing administrative support to the department. Work is distinguished by the ability to collaborate and interact with the faculty, staff and students. Immediate supervision is received by the assigned manager. Required Knowledge, Skills & Abilities: * Associate's degree (AA) or equivalent from two-year college or technical school with a minimum of 3 years related administrative experience or equivalent combination of training and experience. * Considerable skill in the use of the Microsoft Office Suite, including but not limited to Word, Excel, AccessPublisher and Teams, * Considerable skill in researching topics online. * Considerable skill in organizing work to meet established deadlines while maintaining attention to detail. * Working skill in interpersonal interaction to be applied to a variety of individuals with differing education, ethnic and socio-economic backgrounds. * Working skills in verbal and written communication. * Working skill in operating a personal computer, applicable software and peripheral equipment as well as learning and adapting to new and updated programs and technology. * Must be available to work a flexible schedule, including evenings and weekends when required by the department's needs. Desired Knowledge, Skills & Abilities: * Working knowledge using databases, including enterprise-wide databases * 2. Bi-lingual English/Spanish Essential Duties: 1. Perform a variety of administrative and clerical duties, including, but not limited to: * Collect and prepare information for reports, proposals, documents, manuals, etc. Receive, sort, file and retrieve documents, exercising discretion when working with confidential information. * Research and process documents to update and maintain files/records. * Establish and maintain filing systems. * Compose, format and type routine correspondence, reports and other documents. * Create and maintain databases. * Verify discrepancies and make corrections. * Coordinate office and departmental activities. * Coordinate calendars, schedules, training, travel arrangements, meetings and special events. * Post information on college intranet and other electronic communication systems. * Greet and assist office/department visitors. * Answer and route telephone calls. * Sort and distribute mail, identifying priority items. * Enter and retrieve data and information from computer systems and software applications. * Disseminate information. * Assist with projects that are central to the operation of the department/office. * Order office and program supplies, including arranging for equipment maintenance. * Maintain or process account records, accounts receivable or accounts payable. May monitor, reconcile or process transfers for budget accounts and monitor budget. * Serve as secretary to committees, prepare agendas, take and transcribe minutes, collect and distribute materials and information as requested. * Serve as a liaison to the faculty, students, other employees or members of the outside community. 2. Maintains required training, licensure and/or certifications 3. Maintains confidentiality of privileged information and adheres to applicable privacy laws 4. Demonstrates sensitivity, understanding and respect of diverse populations within the workplace. 5. Maintains an understanding of the work of colleagues to effectively provide backup and/or support for co-workers during times when the division is short-staffed or experiencing an increased volume of work. 6. Adheres to department guidelines for attendance and punctuality Other Duties: 1. Assist in the review and monitoring of leave requests, timesheet submission, and other human resources/payroll-related activities. 2. Perform other job-related duties as assigned which pertain to the job description. 3. Ability to work a flexible schedule which includes days/evenings/weekends as needed by the department. Physical Demands: Sedentary (up to 10 lbs occasionally, sitting most of the time) Visual Acuity: Close visual acuity (e.g. computer, assembly) Work Environment: Moderate noise Environmental Conditions: Typical office or administrative Current SSECCA Union Member Information: The original posting date for this position is 10/23/2025. Elgin Community College Support Staff of Elgin Community College Association (SSECCA) members that apply by 10/23/2025 and meet the posted minimum qualifications will receive full consideration. Equal Employment Opportunity Statement: Elgin Community College does not discriminate, or tolerate discrimination, against any member of its community on the basis of race, color, national origin, ancestry, sex/gender/gender identity, age, religion, disability, pregnancy, veteran status, marital status, sexual orientation, or any other status protected by applicable federal, state or local law in matters of admissions, employment, or in any aspect of the educational programs or activities it offers. In addition, Elgin Community College provides reasonable accommodations to qualified individuals with disabilities to ensure equal access and equal opportunities with regard to employment practices, educational opportunities, and programs and services. If you need a reasonable accommodation for any part of the application and hiring process, please notify the College's EEO/AA Officer. Determinations on request for a reasonable accommodation will be made on a case-by-case basis.

**Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team** **.** At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. **Job Overview** **Position Schedule:** Full-Time Branch Address: 221 West Front Street, Wheaton, IL This job posting is anticipated to remain open for 30 days, from 11-Dec-2025. The posting may close early due to the volume of applicants. **If you find yourself looking for a fulfilling career** , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. **Role Summary:** As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. **We'll give you the support you need. Our team will be there every step of the way, providing:** + Comprehensive 6-month training including an experienced peer to help mentor you + A wide support network that extends from your branch office to your region to the home office + You'll often work independently but will have a team of thousands backing you every step of the way **Can you see yourself...** + Delivering exceptional personalized service to ensure clients feel understood and informed + Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year + Actively listen for situations in the clients' lives that may indicate a need for additional services + Driving marketing activities such as planning and executing events **You can also expect...** + A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions + An inclusive environment where everyone's different viewpoints are valued and help to achieve results. + We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being + Full-time Associates receive the following benefits: + Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page (*********************************************************************************************** . **You'll be competitively compensated...** + Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. + Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. + The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. **Hiring Minimum:** $26.10 **Hiring Maximum:** $31.00 Read More About Job Overview **Skills/Requirements** **What skills would make you a successful BOA?** + Analytical Thinking + Attention to Detail + Adaptability + Conversational Skills + Digital Tool Utilization + Team Collaboration **Role Requirements** + **Client Service:** Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. + **Account Management:** Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. + **Administrative & Operational Support:** Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. + **Technology:** Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements **Awards & Accolades** At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones (*********************************************************************** Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones (************************************************************************************ Read More About Awards & Accolades **About Us** Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report (******************************************************************************************************************************************** . ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

ViaPath is currently seeking a Site Administrator 3 to join our team. The Site Administrator is responsible for managing key functions of client process administration and operational support. They are also responsible for inputting all information required for inmate accounts, telephone call records and recording. This position is based at the client site in Chicago, IL with some travel to additional sites. Responsibilities Serve as a positive Ambassador representative for ViaPath when meeting with customers and clients - clearly demonstrating “Service Excellence” Responsible for overall service of ViaPath products at assigned customer sites and willing to assist the customer at all times Manage the PIN / PAN access lists to include enrollments, changes, deletions, etc. Responsible for resolving any problems that may arise with an inmate call access list or the inmate PIN numbers Manage portions of the inmate enrollment process to include voiceprint and voice file management Assist the facility staff with any investigations and or queries and questions pertaining to the inmate telephone system Point of contact for FACILITY staff for any issues regarding customer account Compile reports as needed During any emergency situations at facility, the Site Administrator may be required for on-call duty during evening hours and/or weekends Create problem tickets and monitor for resolution Interact in a professional manner with customers to foster positive relationships Additional tasks as assigned by supervisor Energize and foster an effective and impactful team environment During any emergency situations at facility, the Site Administrator may be required for on-call duty during evening hours and/or weekends. Qualifications A minimum of 2-3 years of Office Administrative or Clerical work experience High School Diploma or equivalent is required; post graduate training and/or education is preferred Basic knowledge of Microsoft Office products to include (Word, Excel, and Outlook) Strong verbal and written communication skills Strong customer focus driven skillset; ability to develop strong partnership Must be pro-active, self-sufficient and highly productive with minimal guidance/supervision Ability to multi-task and meet deadlines Must be able to work the assigned hours and any on-call requirements Candidates must pass a pre- employment background investigation and drug testing screen for ViaPath as well as for the corrections facility (for initial employment, in addition every 3 months thereafter throughout employment) Additional Information ViaPath is committed to providing equal employment opportunities to all qualified individuals and to maintaining a workplace free from discrimination and harassment. Employment decisions are based on individual merit, qualifications, performance, and business needs. In accordance with applicable federal, state, and local laws, ViaPath does not discriminate or permit harassment against any employee or applicant based on any characteristic protected by law. ViaPath's commitment applies to the fullest extent required by federal, state, and local laws applicable to its contracts and operations. Benefits Overview ViaPath is committed to supporting the health, well-being, and security of our employees. Eligible full-time employees have access to a comprehensive benefits package that includes: Medical, Dental & Vision Insurance - Multiple plan options designed to support a variety of coverage needs. Health Saving Accounts (HSA) and Flexible Spending Accounts (FSA) - Employer provided contribution to the HSA for eligible medical plans. Healthcare and dependent care spending accounts available. Flexible Time Off (FTO) - Including vacation and sick time Company Holidays Retirement Plan (401(k)) - Traditional and Roth 401(k) options available including employer matching contributions. Life & Disability Insurance - Company-paid basic life insurance and short-term disability; additional voluntary coverage available. Employee Assistance Program (EAP) - Free, confidential support for personal, financial, and family matters. Additional Well-Being Resources - Includes access to Care.com, Calm, Active&Fit, Telavet, LegalShield, and other lifestyle resources and discounted services. Eligibility for certain benefits may depend on employee status, work location, and applicable plan documents. Benefits and terms are subject to change. The information above provides a brief summary of our benefit programs. Actual coverage details are governed by the official plan documents, which control in the event of conflict. ViaPath reserves the right to modify or terminate any benefit program at any time.

Job Title Branch Office Administrator Job Details Overall Job Summary • Responsible for the day to day operations of the branch from an administrative aspect. Key Job Responsibilities and Accountabilities: • Answering the phone: pick up by third ring, direct customer questions, direct customers to agent • Application processing: Documenting application in the log, prescreening application, C-14, scanning files, order Med records, order Pordamedic • Agent Management & support: maintain agent files, process agent application for employment, order background check, push- agent appointment via home office, order Gryphon log in for each new agent • Office Maintenance: files maintained to standards, office machines in working order and maintained, work areas are clean and neat, supplies are ordered and stocked • System knowledge: PAL, BSPN, Gryphon, nomoreforms, Predictive Index, FSP Account Expense reporting, direct bill expense reporting, EPI • Policy Support: Maintain contact list for all underwriters, follow up for medical records and pordamedic, check the application detail for accuracy, gather missing application items and OFS, correct any underwriting errors; Track and maintain a log of policy and check deliveries; return policy holder calls, process checks related to refunds, and log delivery slips. • BSM support- provide direct support to the BSM and assist him in running the branch smoothly; may assist the BSM with completing compliance audit information; complete FSP and/or R&E reports; assist BSM with reimbursements • Training Support: Maintain NAS material, provide administrative support for all BSO and BLN training sessions such as prepping materials and room, may provide shadowing opportunities and/or training to new BOA's in region; follow-up on BLN training completion; monitor agents through SNA status;. • Recruiting coordination: May assist Telemarketers with the AIRS system; assist with nomoreforms for new managers; will set-up career briefings and sign-in candidates; assist the BSM with other recruiting efforts. • BSO operations: maintains BSO general email box, determines the appropriate person to forward to - agents or managers, prints and distributes information to office as needed. • Aids in Compliance efforts in office including Gryphon system monitoring and reports set up, following up with agent compliance testing, completion of proper and timely termination paperwork

About Jorie: At Jorie Healthcare Partners, we offer full-service Health Care Revenue Cycle Management and pride ourselves on delivering superior customer service with the latest AI automation technology. As a fast-growing company, we provide a dynamic and engaging work environment. Our success is driven by our exceptional staff and our commitment to diversity in the workplace. Join us and be part of our thriving team of healthcare experts. Our work environment: Remote opportunities Growth advancement opportunities Flexible work environment (Work-life Balance) Collaborative and friendly company culture Great Benefits: 401(k) matching up to 4% Medical Dental Vision Long/Short Term Disability insurance Life insurance $25,000 Paid by employer PTO 2 weeks 10 and half Holidays Job Description: The Client Access Administrator is responsible for managing and overseeing Jorie employee's access to Client's Payor portals, EMRs, and other software applications and platforms, including specialized healthcare-related portals. This role ensures that client access is secure, compliant with relevant regulations, and aligned with the service agreements. Key Responsibilities: Manage Jorie Employee's Access Credentials: Create, issue, and revoke access credentials for client payer portals, EMRs and other software applications as necessary. Access Oversight: Monitor and regulate how employees access services to ensure compliance with security policies. Support and Training: Serve as the primary contact for clients and Jorie Employees regarding access issues or questions. Provide training and support on how to use access systems and healthcare-related portals, ensuring clients and Jorie Employees are proficient in utilizing these platforms effectively. Audit and Compliance: Regularly audit Jorie's access and activities to Client payor portals, EMRs and other software applications to ensure compliance with data protection regulations and internal policies. Troubleshooting: Identify and resolve issues related to access, including technical difficulties. Documentation: Maintain accurate records of access permissions, modifications, and interactions for auditing and reporting purposes. Collaboration: Work closely with IT, security, healthcare compliance teams, and customer service departments to ensure a seamless and secure client experience. Required Skills and Qualifications: 3+ years' experience in healthcare access administration required. Strong understanding of IT systems, cybersecurity, and healthcare IT environments. Knowledge of regulatory requirements relevant to client data, access, and healthcare industry standards. Excellent problem-solving and analytical skills. Detail-oriented with a focus on accuracy and efficiency while multi-taking. Effective communication and interpersonal skills. Ability to handle sensitive information with integrity and confidentiality.

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Wilson Elser is a leading defense litigation law firm with more than 1,300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Office Administrator position in our Chicago Office. The Position Wilson Elser is seeking a dynamic and experienced Legal Office Administrator to lead and manage the operations of our Chicago office and provide office administration support for our offices in Indianapolis, IN; Merrillville, IN; St. Louis, MO; and Kansas City, KS. This position is based in Chicago and plays a critical leadership role, ensuring efficient day-to-day operations, consistency across offices, and alignment with firm-wide policies and objectives. This position reports directly to the firm's Director of Office Administration and works closely with firm leadership, attorneys, and administrative teams to support operational excellence. Key Responsibilities Provide proactive administrative oversight ensuring seamless operations across all assigned offices. Serve as the primary liaison between attorneys, staff, and firm leadership for all operational and administrative matters. Supervise and support administrative, facilities, and legal support staff; participate in hiring, status changes and departure processes, onboarding, training, and performance management. Monitor staff attendance, PTO and other absences, and approval of timecards to ensure accurate records and smooth daily operations. Conduct annual performance evaluations of non-attorney professional staff, driving engagement and professional growth. Ensure the ongoing productivity and effectiveness of professional staff by managing workflows and optimizing the firm's administrative support services. Collaborate with the Human Resources Business Manager to promote consistency in performance management and employee relations in alignment with firm policies and procedures. Partner with firm departments such as HR, IT, Finance, and Marketing to ensure consistent implementation of firm policies and procedures. Supervise accounting functions including invoicing, check requests, and vendor expense processing, ensuring accuracy and timely handling of all financial matters. Manage budgets, office expenditures, and vendor relationships for assigned offices. Facilitate employee engagement initiatives and foster a positive, inclusive, and productive work environment. Coordinate general office services with building management and local facilities teams to address service needs. Oversee local events and local office functions. Travel to assigned offices to ensure operational excellence and consistency, as needed. Qualifications Bachelor's degree from an accredited college, or equivalent work experience. Minimum of 7+ years of experience in a legal or similar professional services environment, preferably within a law firm. Minimum of five years of leadership experience, including prior direct supervisory responsibilities managing and directing teams Proven experience managing multiple office locations or regional operations. Excellent leadership and management skills, with a track record of supervising and developing cohesive, high-performing teams across multiple locations. Proven ability to thrive in a fast-paced environment, responding effectively to evolving priorities and changes. Strong interpersonal skills with the ability to work collaboratively across all levels of the firm, including professional staff, attorneys, and leadership. Highly detail-oriented and organized, with the ability to manage multiple tasks and projects simultaneously. Working knowledge of budgeting and accounting principles, with the ability to contribute to financial planning and operational efficiency. A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $155,000 - $180,000 USD Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

Project Management Advisors, Inc. (PMA) is a national real estate advisory firm providing consulting services as the owner's representative, including development management, project management, program management and investor representation. Recognized among the commercial real estate industry's top professional services firms, including being named to Engineering News-Record top CM firms for the past four years in a row, we partner with our clients as their unbiased advocate to provide leadership and strategic guidance for increasingly sophisticated real estate needs and challenges, minimizing risk while maximizing outcomes. Project Management Advisors, Inc. (PMA) is seeking an experienced and enthusiastic Office Administrator to support our team of professionals in Chicago across a broad range of project-related and corporate services activities. This position provides administrative office support, assists with new project pursuits, and contributes to corporate finance, human resources, and marketing activities. Below are the job responsibilities for this position: Office Support Project / Office Coordination Coordinate & consolidate staffing projections from project teams for monthly staffing meetings Coordinate company meetings and social events, yearly gatherings - summer outing, holiday dinner, any client special events Coordinate and produce monthly staff meeting materials Ability to manage time effectively and multitask under tight deadlines Self-starter capable of initiating routine tasks without prompting Responsible for maintaining the stock of office supplies and snacks Responsible for ordering lunches for the office Collect, organize, and distribute quarterly Project Sheet Updates Assist with special projects as needed Marketing Maintain and update general Outlook contacts for Chicago Add new contacts to the marketing contacts database; distribute v-cards as needed Assist with the production and assembly of collateral materials Coordinate overnight shipping and messenger deliveries Inventory on-hand collateral supplies; reorder as needed Assist with special events, including room/F&B set-up, distribution of materials, and clean-up Assist with annual holiday mailing program, including database updates, gift tracking, and special handling as needed Track and register employees for local industry events Finance Coordinate with office staff and Corporate Finance on the setup of new projects in Deltek and Dropbox Responsible for the oversight of employee time sheets Responsible for the preparation/review/approval of employee expense reports and A/P invoices Assist staff in preparing expense reports Coordinate & consolidate revenue projections for quarterly business meeting distribution Human Resources Assist with onboarding employees at the office location Scheduling candidate interviews Ability to navigate employees to the appropriate HR Employee Self-Service Systems Distribute quarterly PTO reports to appropriate employees Manage employee exit process Experience and Education 4+ years of office support work experience in a professional services organization, preferably in Architecture, Engineering, Construction, Real Estate Investment, or Development firms Strong organizational and technical skills with proficiency in all Microsoft Office Suite applications, with emphasis on Word, Excel, PowerPoint, and Project is a plus Excellent communication skills, oral and written, with emphasis on writing and proofreading Attentive listener who follows directions accurately and is detail-oriented Effective problem solver who displays good judgment and is flexible and reliable Proficient and accurate typing skills Experience working in a CRM system, Deltek, is a plus The salary range for this position is $60,000-$80,000 annually; the base pay offered may vary depending on location, experience, skills, relevant education, and training. PMA is comprised of over 150 project professionals experienced and licensed in nearly every aspect of the real estate industry with multi-disciplined backgrounds that are heavily rooted in the built environment, including architecture, development, asset management, brokerage, construction, engineering, finance, and urban planning. Our local market knowledge and ability to leverage broad and diverse experience across a national portfolio of projects is unmatched in the industry, including assignments in civic, cultural, education, healthcare, hospitality, industrial, life sciences, multi-family residential, office and retail. PMA is headquartered in Chicago, with offices in Austin, Los Angeles, New York, Orlando, San Diego and San Francisco, delivering expertise to a broad range of clients from developers to institutional investors based on 30 years of practical experience, allowing our teams to consistently anticipate issues, understand potential impacts and provide proactive solutions. Please review our US Application Privacy Policy

Job Description ???? Exciting Opportunity at Healthcare Plus! ???? Are you passionate about making a positive impact in healthcare? Healthcare Plus is looking for a dedicated Receptionist/Office Admin to join our team! No experience needed - we provide comprehensive training to work directly with our valued clients. Position: Receptionist/Field Support Responsibilities: Take incoming calls promptly Maintain office calendar Logging all calls Transfer calls to other admin staff or email information to staff if appropriate Direct traffic in the office Handle mail Maintain copies and supplies Interviews, training, and availability Assisting with client referrals Adjusting worker hours when needed Filing & organizing timesheets Qualifications: Excellent communication skills Comfortable on the phone Friendly, welcoming personality Be able to work well in a dynamic environment Be able to learn and grasp new concepts quickly Proficient in G Suite including Gmail, Docs, Sheets, Slides Detail-oriented and self-motivated, able to work independently Join our compassionate team at Healthcare Plus and embark on a rewarding career journey where you can make a difference every day. Apply now to start your fulfilling career in healthcare with us! -Bilingual is a plus Job Posted by ApplicantPro

Build your big career with the firm that does Big Law, Better. McDermott Will & Schulte is a leading global law firm that brings together more than 1,750 lawyers and 3,200 business professionals. We celebrate excellence, collaboration, and community and have been recognized as a top workplace by USA Today, Fortune , The American Lawyer, Vault and others. We are also certified by Great Place to Work. At McDermott, we don't just invest in your future, we accelerate your career - wherever it may lead. That includes supporting you both in and outside of the office. With us, you'll find: A firm where everyone belongs: Our award-winning culture prioritizes warmth and authenticity - we encourage you to be yourself! Enthusiasm for all perspectives: We're smarter and stronger when everyone has a voice and a seat at the table. We welcome unique viewpoints and ideas, and we make opportunities for you and your career to thrive. Support to feel your best and do your best: Wellness is integral to building a successful career and a rich life. That's why our benefits program supports your physical, emotional, mental, and financial health, with an emphasis on work-life balance. Real rewards for real work: We offer generous compensation packages that recognize hard work and excellence. Job Description: The Office Administrator manages the day-to-day operations, facilities and secretarial support for their designated office. This position enforces policies and procedures related to office management and human resources matters. Additionally, the Office Administrator is part of a global team that actively participates in Firmwide collaborative projects and initiatives. The Office Administrator relies on experience and judgment to plan and accomplish goals. Essential Functions and Responsibilities: Develop and maintain the offices' annual operating budgets. Plan, forecast and analyze variances Identify areas of potential cost reduction and efficiency improvement; maintain appropriate internal controls and procedures Ensure compliance with broader organizational goals to achieve maximum utilization of resources and cost efficiency and to meet the Firm objective of a one-Firm environment Oversee outside vendor services regarding efficiency, client service and cost containment Liaise with building management. Daily management of Firm facilities, including but not limited to, space-planning/office location moves and changes, leasing, subleasing, contract negotiations, remodeling, repairs and relocations Manage employee relations issues, partnering closely with Firmwide Human Resources Managers Administer performance management process, including annual performance evaluations of staff; provide annual salary and bonus recommendations Ensure compliance with federal, state and local employment laws and regulations. Ensure conformity with Firm-wide policies and procedures Conduct administrative orientations for new hires Effectively manage emergency situations, rationally and calmly solve problems, and lead others Oversee office activities, including internal fund raising for Pro Bono and community service initiatives Participate in or lead on special projects as directed by the Director of Administration Manage the workflow and performance of local office support staff (reception, legal secretaries, client services assistants, housekeeping), including providing ongoing formal and informal performance feedback Act as primary contact with outsourced local office services account manager and monitor day-to-day operations Manage the local office's business continuity process and ensure adherence to Firm guidelines Job Specifications: Bachelor's degree At least seven (7) years of related work experience Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word) Strong verbal and written communication skills Strong leadership and motivational skills Ability to travel and work flexible and/or fluctuating work hours Ability to work under tight deadlines and prioritize responsibilities Ability to maintain and handle confidential information Ability to work effectively in a fast-paced environment Successful candidates will be provided with outstanding career opportunities and will receive a competitive total rewards package with the opportunity to earn performance-based bonuses. Target Hiring Range $198,000 - $256,000 Please note that quoted salary ranges are not guarantees of what final salary offers may be. Base pay is based on market location and may vary depending on job-related knowledge, skills, experience, and geographic location. Base pay is only one part of the Total Rewards that MWE provides to compensate and recognize our staff professionals for their work. Full time positions are eligible for a discretionary bonus and a comprehensive benefits package. #LI-AR2 As part of our ongoing commitment to be #AlwaysBetter for our people, clients and communities, we have created a culture of belonging that champions your individuality as both a person and a professional. From our competitive compensation, top benefits and award-winning professional development programs to industry-leading wellness initiatives, we support you through every stage of your life and career. With McDermott, you can live a life you love both in and outside of the office. Physical Demands and Work Environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands: While performing the duties of this job, the employee is required to sit, use hands, reach with hands and arms, stoop, talk and hear Employee must occasionally lift up to twenty (20) pounds Work Environment: Typical indoor office environment Disclaimer: The above statements are intended to describe the general nature and level of the work being performed by people within this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job.

Job Title: Office Coordinator About Us: Equator, a division of Marks, part of the Propelis Group, is a creative design branding agency that thrives on innovation, collaboration, and creating impactful experiences. We are looking for a dedicated and organized office administrator who can also serve as our receptionist. If you are passionate about supporting dynamic teams, fostering a positive office environment, and being the first point of contact for our clients and guests, we want to hear from you. Job Summary: The Office Coordinator will play a vital role in ensuring the smooth operation of our Chicago office. This is an in-office role involves managing office administrative tasks, welcoming guests, coordinating shipping, overseeing building maintenance requests, and supporting the local team. You will be the backbone of our office environment and a key player in organizing our culture and experience. Responsibilities Reception Duties: * Welcome and greet clients and visitors with a friendly and professional demeanor. Manages visitor calendar. * Serves as Shipping Manager for site (FedEx) ensuring company policies are followed and project information is tracked. Manages incoming and outgoing mail/post/deliveries. * Daily office management including: restocking all fridges and hospitality stock, emptying dishwashers, upkeeping equipment, keeping lobby tidy, etc * Coordinate and prepare meeting rooms for bookings, ensuring they are ready for client presentations and meetings. * Assist with coordination and set up for clients, visitors, or large meetings. Flex hours may be required. * Office Management: * Order and manage supply inventory, ensuring everything is stocked, available, and within budget. * Handle building maintenance requests and liaise with vendors for repairs and upkeep. * Manage office layout and cleanliness in shared spaces, ensuring a conducive work environment. * Manage and discretion of confidential materials that come in and out of the studio. * Ensure Health and Safety policy is followed, manager of drills, leads emergency planning team. * Ensure local email distribution list kept up to date. * Maintaining office communications (ie client in office/confidentiality), office confidentiality, and office security (people visibility to space). * Coordinate with corporate finance teams to follow appropriate ordering procedures and tracking of ordered supplies, vendor relationships, and site assets. * Support the local culture club events, fostering team bonding and a positive office culture. * Maintains office operations against approved budget. * * Administrative & Operational Support: * Assist with procurement of supplies, ensuring timely delivery and cost-effectiveness. * Parter with leadership to support inventory and maintenance of office services (printers, phones, networking, etc.) and site fixed assets. * Ensure Health and Safety protocols are followed throughout site, manager of drills, leads emergency planning team. * Support occasional travel and expense management for Marks Senior Leadership. * Liaise with shared service teams (IT, Accounting, etc.) as on-site support as appropriate. * Support onboarding and offboarding processes by distributing and recovering IT equipment and credentials. * Welcome new employees and onboard them to office procedures and protocols. * Preferred Skills: * Computer literacy, experience with Microsoft 365, Google Workspace, or similar platforms. * Organizational skills and expertise * Hospitality and customer/team service * Excellent written and verbal communication skills, including listening skills * Highly self-motivated, resourceful and detail-oriented * Ability to work both independently and in a team environment * Understanding of the creative process Qualifications: * Bachelor's degree or equivalent work experience preferred. * Minimum 2 years direct work experience preferred * Proven experience in office management, receptionist duties, or administrative support is preferred. * Computer literacy, experience with Microsoft 365, Google Workspace, or similar platforms. Physical Demands: * Physical demands required of this position may include extensive computer and telephone usage * Position may require lifting or carrying up to 25 lbs * The position may also require extended periods of sitting Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $26.50 USD - $27.49 USD hourly. Ultimately, in determining pay, we will consider the successful candidate's location, experience, and other job-related factors. Group benefits currently include a selection of health care plans with prescription drug coverage, dental plan, vision plan, basic and supplemental life insurance, a flexible spending account for medical and dependent care expenses or a health savings account based on plan selection, short/long term disability and 401(k) Savings Plan.

Job Title: Production Office Coordinator 🕒 Schedule: Full-Time 💰 Pay: $75,000 - $90,000 per year 📄 Position Type: Full-Time | On-site 🌟 Several Opportunities Await You! Why Join Peopleworks? Peopleworks designs and manufactures innovative solutions in the battery and electronic sector, redefining operational standards through efficiency, precision, and innovation. We lead the market in scalable production technology, global integration, and advanced electronics manufacturing. At Peopleworks, we don't just deliver exceptional products-we foster career growth and empower our teams to excel. Join us and be part of a forward-thinking organization where your leadership drives real impact. What We Offer: ✅ Comprehensive Insurance Benefits - Medical, Dental, Vision, Life, AD&D, and supplemental coverage (Accident, Critical Illness, Hospital Indemnity, Cancer Advocacy) ✅ 401(k) with Company Contribution - Plan confidently for your future ✅ Paid Time Off - Generous PTO, holidays, and support programs for work-life balance ✅ Work Environment - Dynamic, employee-focused setting with global collaboration ✅ Growth Opportunities - Clear paths for career advancement in a growing organization Role Snapshot: In this key role, as a Production Office Coordinator, you will support the smooth operation of the ESS Pack production line by managing administrative tasks such as production planning, documentation, data entry, inventory coordination, and interdepartmental communication. This role acts as a liaison between the shop floor and other departments including logistics, purchasing, and quality. Your major duties will include: 🔹 Production Schedule Management Assist in creating and managing daily/weekly/monthly production schedules. Monitor production status and adjust plans based on material availability and production performance. Coordinate with planners and shop floor teams for timely execution of plans. 🔹 Documentation & Reporting Maintain accurate records of production results, yield, downtime, and material usage. Prepare daily and weekly production reports for internal review. Update work instructions and standard documents when necessary. 🔹 Material and Inventory Coordination Track material input/output (BOM level) and coordinate with warehouse/logistics teams. Manage material requests, shortages, and returns. Support ERP/MES data input and verification. 🔹 Interdepartmental Communication Act as the communication bridge between production, logistics, purchasing, and engineering. Support issue tracking, feedback handling, and status updates related to production. Participate in regular meetings and share updates with relevant departments. 🔹 Administrative Support Support manpower attendance, overtime tracking, and shift rosters. Manage production office supplies and equipment. Assist in compliance with safety, quality, and audit documentation. Who we are targeting: It is essential you have 1-3 years of experience in production administration or manufacturing support role. The position will ideally suit a proactive person that thrives under pressure and who can juggle multiple tasks. As well as the above, you will have: A Bachelor's degree in Industrial Engineering, Business Administration, Logistics, or related field. Knowledge of basic production workflows and inventory control. Strong communication skills (oral and written) High level of accuracy and attention to detail Technical Skills: Proficiency in MS Office (Excel, Word) and ERP systems (SAP, Oracle, etc.). ❇ It would be beneficial if you also have: Experience in a battery, automotive, or electronics manufacturing environment. Ability to work in a bilingual environment (Korean/English). 📢 Apply Today! If you believe that you are suited to this position, we encourage you to apply and join Peopleworks IL, LLC -where through people, we dare to see eternity. Pay Range USD $75,000.00 - USD $90,000.00 /Yr.

Job Description Job Title: Office Coordinator About Us: Equator, a division of Marks, part of the Propelis Group, is a creative design branding agency that thrives on innovation, collaboration, and creating impactful experiences. We are looking for a dedicated and organized office administrator who can also serve as our receptionist. If you are passionate about supporting dynamic teams, fostering a positive office environment, and being the first point of contact for our clients and guests, we want to hear from you. Job Summary: The Office Coordinator will play a vital role in ensuring the smooth operation of our Chicago office. This is an in-office role involves managing office administrative tasks, welcoming guests, coordinating shipping, overseeing building maintenance requests, and supporting the local team. You will be the backbone of our office environment and a key player in organizing our culture and experience. Responsibilities Reception Duties: Welcome and greet clients and visitors with a friendly and professional demeanor. Manages visitor calendar. Serves as Shipping Manager for site (FedEx) ensuring company policies are followed and project information is tracked. Manages incoming and outgoing mail/post/deliveries. Daily office management including: restocking all fridges and hospitality stock, emptying dishwashers, upkeeping equipment, keeping lobby tidy, etc Coordinate and prepare meeting rooms for bookings, ensuring they are ready for client presentations and meetings. Assist with coordination and set up for clients, visitors, or large meetings. Flex hours may be required. Office Management: Order and manage supply inventory, ensuring everything is stocked, available, and within budget. Handle building maintenance requests and liaise with vendors for repairs and upkeep. Manage office layout and cleanliness in shared spaces, ensuring a conducive work environment. Manage and discretion of confidential materials that come in and out of the studio. Ensure Health and Safety policy is followed, manager of drills, leads emergency planning team. Ensure local email distribution list kept up to date. Maintaining office communications (ie client in office/confidentiality), office confidentiality, and office security (people visibility to space). Coordinate with corporate finance teams to follow appropriate ordering procedures and tracking of ordered supplies, vendor relationships, and site assets. Support the local culture club events, fostering team bonding and a positive office culture. Maintains office operations against approved budget. Administrative & Operational Support: Assist with procurement of supplies, ensuring timely delivery and cost-effectiveness. Parter with leadership to support inventory and maintenance of office services (printers, phones, networking, etc.) and site fixed assets. Ensure Health and Safety protocols are followed throughout site, manager of drills, leads emergency planning team. Support occasional travel and expense management for Marks Senior Leadership. Liaise with shared service teams (IT, Accounting, etc.) as on-site support as appropriate. Support onboarding and offboarding processes by distributing and recovering IT equipment and credentials. Welcome new employees and onboard them to office procedures and protocols. Preferred Skills: Computer literacy, experience with Microsoft 365, Google Workspace, or similar platforms. Organizational skills and expertise Hospitality and customer/team service Excellent written and verbal communication skills, including listening skills Highly self-motivated, resourceful and detail-oriented Ability to work both independently and in a team environment Understanding of the creative process Qualifications: Bachelor's degree or equivalent work experience preferred. Minimum 2 years direct work experience preferred Proven experience in office management, receptionist duties, or administrative support is preferred. Computer literacy, experience with Microsoft 365, Google Workspace, or similar platforms. Physical Demands: Physical demands required of this position may include extensive computer and telephone usage Position may require lifting or carrying up to 25 lbs The position may also require extended periods of sitting Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $26.50 USD - $27.49 USD hourly. Ultimately, in determining pay, we will consider the successful candidate's location, experience, and other job-related factors. Group benefits currently include a selection of health care plans with prescription drug coverage, dental plan, vision plan, basic and supplemental life insurance, a flexible spending account for medical and dependent care expenses or a health savings account based on plan selection, short/long term disability and 401(k) Savings Plan.

Temp Key Responsibilities Greet visitors, answer and direct phone calls, and manage incoming/outgoing mail and packages. Assist with scheduling meetings, booking travel arrangements, and preparing documents (reports, presentations, spreadsheets). Ensure the office is well-stocked with supplies, equipment is functional, and common areas are tidy. Maintain digital and physical filing systems, update databases, and handle confidential information securely. Relay messages between departments and coordinate with vendors, clients, and staff. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and basic knowledge of office equipment (printers, scanners, etc.). Please make sure to upload or email your resume to ***************** Benefits Offered 401(K) 401(K) Matching Dental, Vision, Life, and Health Insurance (after 60 days) Paid Time Off/ IL Plawa Qualifications 1-2 years in an administrative role, office setting, or customer service position required