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Branch office administrator jobs in Colton, CA - 741 jobs

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  • Administrative Coordinator/UCDD (UEC)

    California State University 4.2company rating

    Branch office administrator job in San Bernardino, CA

    Work type: Auxiliary Categories: Excluded, Administrative, At-Will, Temporary, Full Time, On-site (work in-person at business location) About University Enterprises Corporation at CSUSB ) University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects. Position Summary Temporary, Staff, Non-Exempt, Full Time, Benefited position through June 30, 2026 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance). Salary: $4,680.00 to $5,500.00 per month. Location: CSUSB Campus UCDD Office. Work Schedule 40 hours per week. Typically Monday through Friday 8:00AM to 5:00PM. Some nights and weekends may be required. First Review Deadline This position will remain open until filled. Typical Activities Under minimal supervision of UCDD's Director, the Administrative Coordinator will: Document revenues and expenditures expected and submits to management. Be responsible for performing any combination of the following-calculating, posting, and verifying financial data-for use in maintaining accounting records such as invoices, purchases, and substantiating business transactions. Be responsible for procurement, department repairs orders, and office supplies. Collaborate with Facilities to maintain that all rooms of the center are maintained, cleaned, and organized. Communicate regularly with the Program Coordinator to ensure supplies are available in the center as needed. Be responsible party to approve payroll for Behavioral Technician Assistants, Behavioral Technicians, and Counselors at the end of each pay period. Review HR records, plus coordinate with UCDD supervisors and counselors to acquire essential documentation to process payroll. Develope spreadsheets to track the following: 1) employee hours worked and clients served, and 2) in-house and telehealth sessions. Beesponsible for tracking client and parent attendance, support services provided (specific code) as well as in-center and telehealth records for accurate billing. Deliver specific memos to families. Perform funder billing, and report weekly updates to the Director and the accounting department on the billing status. Responsible for preparing and tracking financial paperwork for vendor approval. Coordinate recruiting and outreach events under the supervision of the Director. Be responsible for collaborating with the UCDD Program Coordinator in the entire hiring process of Behavioral Technician Assistants (BTAs), Behavioral Technicians (BTs), and Counselors. Report employee referrals, hiring progress, separation updates, and other office operational issues to the Director. Be responsible for scheduling and tracking employee trainings and certifications (e.g. CPR, NPI, RBT, and CSULearn trainings) to ensure compliance. In consideration of pending certification deadlines, will contact employees via phone and or email with reminders about training requirements, such as due dates. Coordinate with the UCDD Program Coordinator regularly to design, document, and update UCDD policies, procedures, forms. Perform maintenance and renovation to the UCDD website under the supervision of the Director. Participate in weekly office meetings. Coordinate faculty overload with the Watson College of Education analyst. Other job related duties as assigned. This position will not require frequent travel. Occasional in-state conferences, meetings, and networking functions may occur. Approximately 2-3 times per year. Minimum Qualifications Education: B.A. Degree in Accounting, Management, or closely related fields. Experience: Three (3) years of experience in general office administration and clerical work. Applicant must have experience using standard office software programs such as Microsoft Office Suite (e.g., Outlook, Word, and Excel) as well as Adobe Acrobat Other: Employee must have a sound foundation in English grammar, spelling, and punctuation, along with a working knowledge of office methods, procedures, and practices. Employee must have the ability to accurately maintain records and files. Employee must have strong organizational skills, be very detail-oriented, along with the ability to follow directions, take initiative, be flexible, multi-task and with minimal supervision while making decisions on a day-to-day basis. Employee must have demonstrated the ability to maintain a high degree of confidentiality. Employee must have the ability to interpret and apply policies and procedures with minimal supervision and use judgment and discretion to act when precedents do not exist, along with the ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area. Employee must have the ability to learn, interpret, and apply a variety of academic and organizational policies and procedures. Benefits Include: Medical, Dental, Vision, Flex Cash option CalPERS Retirement and CalPers 457 Group Term Life/ Accidental Death & Dismemberment (AD&D) Holidays & Personal Holiday Vacation and Sick pay accruals Educational Assistance Benefit is based on availability of funding. Workers' Compensation, Unemployment Insurance, State Disability Insurance EQUAL OPPORTUNITY EMPLOYER University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era. To view the UEC Affirmative Action Program, please contact UEC Human Resources at **************** Monday through Friday between the hours of 8:00am and 5:00pm. As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by contacting UEC's Human Resources Manager at ****************. EEO AA Policy Statement Employment of Individuals with Disabilities and Protected Veterans Supplemental Information UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment. Advertised: Dec 22 2025 Pacific Standard Time Applications close: Whatsapp Facebook LinkedIn Email App
    $4.7k-5.5k monthly 2d ago
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  • Office Coordinator

    LHH 4.3company rating

    Branch office administrator job in Norwalk, CA

    Job Title: Administrative Coordinator Type: Contract-to-Hire Pay Rate: $25-$27/hour LHH is seeking a highly organized and detail-oriented Administrative Coordinator to join our client's team. This role will work closely with the Project Office Manager to support day-to-day operations and ensure smooth administrative processes. Key Responsibilities: Process payroll accurately and on time Handle new hire onboarding and terminations Manage extra work billings and related documentation Maintain document control and ensure compliance with company standards Provide general administrative support across the project team Qualifications: 3-5 years of administrative experience required Construction industry experience strongly preferred Strong proficiency in Microsoft Office Suite and document management systems Excellent organizational skills and attention to detail Ability to multitask and prioritize in a fast-paced environment Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance
    $25-27 hourly 5d ago

  • Admin Office Assistant - Onsite - Fulltime - and 12-Month Contract (8-Hour Shift)- Irvine, CA

    Comrise 4.3company rating

    Branch office administrator job in Irvine, CA

    Job title: Admin Office Assistant Pay ranges: $21.00 to $23.00/hr Job Type: 1-Year Contract (Possibility to extend up to 24-Month Contract) Working Hours: 9:00AM to 5:30PM (8-hour shift) Responsibilities: ・Maintain a clean, organized, and professional office environment including tidy up lobby, conference rooms and dining areas as needed. ・Greet employees and visitors. ・Answer and direct phone calls promptly and professionally. ・Receive and distribute mail and packages and support outgoing mail and shipping packages. ・Support employee general requests on office admin ticketing system. ・Greet new hires for onboarding/and assist HR with offboarding as needed. ・Conduct inventory, order and replenish office supplies, office snacks/drinks as needed. ・Assist in planning and coordinating company events and meetings. ・Assist with menu selection for office catered lunches and onsite cater coordination. ・Other office admin responsibilities as assigned. Qualifications ・2+ years Admin Office Assistant Experience ・Excellent customer service skills. ・Professional appearance and demeanor. ・Ability to work independently and collaboratively. ・Proficiency in Microsoft Office365 (Excel, Word, Outlook) ・High School Diploma/Community College
    $21-23 hourly 4d ago

  • Administrative Assistant

    Appleone 4.3company rating

    Branch office administrator job in Ontario, CA

    Campus Support Coordinator | Full-Time | On-Site We're a mission-driven organization focused on training the next generation of skilled trades professionals and creating real pathways to opportunity. We're hiring a Campus Support Coordinator to be the heartbeat of our campus. This role is highly people-facing and hands-on-you'll be the first point of contact for students, staff, and partners, while keeping daily operations organized and moving smoothly. What you'll do Serve as the front-line contact in person and by phone Support day-to-day campus operations, scheduling, and administration Manage digital documents and workflows using tools like Docusign and Google Workspace Support onboarding for students and staff Assist with campus communications, flyers, emails, and outreach using Canva Jump in where needed to support a fast-moving, collaborative team What we're looking for 2+ years of administrative, operations, or support experience Experience in nonprofit, education, or workforce development strongly preferred Strong communication skills and attention to detail Comfortable working in a people-heavy, in-person environment Organized, adaptable, and service-oriented Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
    $36k-45k yearly est. 2d ago

  • Administrative Assistant

    BKM Capital Partners

    Branch office administrator job in Newport Beach, CA

    The Administrative Assistant must exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Administrative Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This position is 100% in-office due to the collaborative nature of this role. Job Essentials Administrative and Operational Support Completes a broad variety of administrative tasks including back-up support for Executive Assistant team including: Calendaring meetings and daily coordination/management of calendars Arranging travel plans, itineraries, and agendas Book internal and external meetings as needed. Ensure Expense Reports are submitted accurately and timely Assist with booking conferences and asset tours to include but not limited to hotel, airfare, meals, prep itineraries, and agendas. Assists with planning and coordinating company-wide or department specific events and meetings, including Employee Engagement and Volunteer events. Includes assisting as needed for company events - setup, tear down, etc. * Provide direct support to Operations, including HR, Technology and Marketing. * Assist with operational policies and uphold company policy guidelines Document Preparation and Management Review and prepare tour books, investor materials, including printing, binding, etc. Printing, compiling documents that require signatures (contracts, expense reports, etc.), then scanning, filing, emailing accordingly. Compose and/or transcribe various correspondence, some of which may be highly confidential. Create department binders. Draft letters or email correspondence as needed. Pulling reports from various internal databases as needed. Office Organization and Support Cross-train on responsibilities to act as back up to Office Manager, as needed, including: Organize and stock office supplies, snacks, and reorder supplies, as needed. Keep kitchen clean and office picked up. Operate and troubleshoot office equipment like copy machine, etc. Answering the incoming calls. Mailing of packages / Copying and meeting material preparation Mail any packages or letters via FedEx, UPS, USPS, as required. * Sort and distribute incoming mail. Cross-train on responsibilities to act as back up to other Executive Assistants as needed. Lead Culture Crew Committee meetings and follow up communications with committee members. Manage decorating of employees work area on their birthdays. Onboarding tasks for new hires. Order lunch and prep conference if necessary for meetings. Book on-site and off-site meetings. Special Projects Exercises discretion and independent judgement to make decisions with respect to matters of significance. Joins internal meetings (as appropriate / requested), takes copious notes/minutes, drives effective follow up, including correspondence and next steps. Suggests more efficient ways to run the office and troubleshoot malfunctions. Perform research, special projects, record keeping, and other miscellaneous duties as needed for the office. Proactive and Responsive Support * Prioritizes conflicting needs; handles matter, expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. * Other duties as assigned. Skills and Qualifications Excellent written and verbal communication skills. Strong work tenure: Five to ten years of experience supporting multiple departments. Proficient in Microsoft Office Suite with aptitude to learn new software and systems. Demonstrates proactive approaches to problem-solving with strong decision-making capability. High EQ with the ability to form relationships within the company to create better results on deliverables. Exceptional collaborator and influencer - ability to engage with multiple stakeholders (CEO, Directors, staff, vendors) and quickly build relationships needed to accomplish goals and objectives. Highly resourceful team-player, with the ability to also be extremely effective independently. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. The Qualifiers: Strong proficiency with Microsoft Outlook calendaring Expert travel coordination experience a must. Intermediate knowledge of Excel Ability to adapt to changing situations in calm professional manner. Physical Requirements: * Prolonged periods siting at desk and working on a computer. * Must be able to lift up to 15 pounds at times. The Perks: Competitive Pay Paid Time Off Professional Development Resources Fun Work Vibe (indoor basketball/gym/pickleball court, BBQ Area, Pool Table, Ping-Pong to name a few...) BKM Capital Partners is an Equal Opportunity Employer.
    $35k-50k yearly est. 2d ago

  • Administrative Assistant

    CBIZ, Inc. 4.6company rating

    Branch office administrator job in Costa Mesa, CA

    #LI-EM1 #LI-Onsite Distributes 1040 organizers to clients Create engagement letters and maintain data in Amelio Submit Client Intake Forms Performs New Client Set-up process in Amelio Submit Data Maintenance Forms Performs assembly check and distributes client deliverables via ShareFile; prints any needed deliverables. Perform ShareFile Setups Updates tax tracking information in Practice Engine as directed Completes scanning and copying as needed or requested Perform data maintenance in Tax HQ Support billings and collections for directors Expense reports Assist clients with SafeSend Returns Handle client calls and their requests Prepare Power of Attorney Handle various requests submitted through the administrative common inbox Tracks and secures client e-file authorization forms and routes to e-file step of process Coordinate meetings, presentations, etc. Produces Reports needed for assigned directors PE, etc. Tracks receipt of engagement letters, follows up on letters not received, provides internal status updates Preferred Qualifications * Bachelor's degree Minimum Qualifications High school diploma or GED 2 years experience in office environment and preferably performing as an administrative assistant Must have knowledge of administrative procedures Proficient use of applicable technology Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally
    $50k-61k yearly est. 2d ago

  • Junior Administrative Assistant

    Temporary Staffing Professionals

    Branch office administrator job in Huntington Beach, CA

    We are hiring for a great client in Huntington Beach, CA seeking an on-site Junior Administrative Assistant for a contract assignment. This role is ideal for someone highly organized, professional, and customer-service oriented who thrives in a fast-paced office environment. The position requires strong attention to detail, excellent communication skills, and the ability to support daily administrative and clerical functions. Hours: ~35/week Responsibilities: • Serve as the front desk receptionist - greeting visitors, answering phones, directing calls, and providing excellent customer service. • Manage order entry with accuracy and timely processing of incoming requests. • Assist with invoicing tasks, including preparing, reviewing, and updating billing information. • Support general office operations, including filing, scanning, data entry, and document preparation. • Maintain organized records and ensure information is updated in internal systems. • Coordinate incoming and outgoing mail, deliveries, and office correspondence. • Provide administrative support to internal staff as needed, including scheduling, follow-ups, and special projects. • Uphold a professional and welcoming office environment. Requirements: • Previous administrative, receptionist, or office support experience required. • Strong customer service and communication skills. • Proficiency with Microsoft Office (Outlook, Word, Excel). • High attention to detail and ability to multitask. • Reliable, punctual, and able to work on-site in Huntington Beach.
    $32k-43k yearly est. 2d ago

  • CRA Administration Officer

    Cathay Bank-Headquarters 4.4company rating

    Branch office administrator job in El Monte, CA

    People Drive Our Success Are you enthusiastic, highly motivated, and have a strong work ethic? If yes, come join our team! At Cathay Bank - we strive to provide a caring culture that supports your aspirations and success. We believe people are our most valuable asset and we proudly foster growth and development empowering you to achieve your professional goals. We have thrived for 60 years and persevered through many economic cycles due to our team members' drive and optimism. Together we can make a difference in the financial future of our communities. Apply today! What our team members are saying: Video Clip 1 Video Clip 2 Video Clip 3 Learn more about us at cathaybank.com GENERAL SUMMARY Responsible for the creation of in-depth analyses of bank CRA performance, including recommendations on how to improve performance - lending, investments, and services. Acts as a backup for other department positions when others are out of the office. Represents the Bank at various community events and fundraisers, acts as a champion for the CRA team at internal meetings and/or events. Assist with participating in CRA service activities and other assignments that contribute to the implementation and maintenance of an effective CRA Compliance Program for the Bank. ESSENTIAL FUNCTIONS Acts as a backup for other department positions when others are out of the office (Analysts and Assistant Manager) when needed. Perform secondary reviews and ensure accuracy of CRA data as necessary for the three CRA performance tests. Ensure that all department policies and procedures are updated in a timely manner. Represent the Bank and CRA team at various community events and bank sponsored events. Along with the SVP, Director of Community Development, be actively involved in the annual Risk Control Self-Assessment. Monitor reports and prepare quarterly performance analysis, annual self-assessment, strategic plan, and annual loan goals. This documentation will be presented by the SVP, Director of Community Development at the Risk & Compliance Committee, Enterprise Risk Management and Internal Control Committee meetings. Coordinate the preparation and distribution of meeting materials for the Community Advisory Committee meetings. Prepare and distribute meeting minutes for these meetings as well as be a regular attendee at these meetings. Take a very active role in the implementation of various special projects that will positively impact the CRA program, such as the Dodd Frank Section 1071, and changes to CRA regulations. Perform other special projects, as assigned by the SVP, Director of Community Development to include but not limited to the declined small business loan referral program and Supplier Diversity. Maintain current information for the Intranet, Public File, Bulletin, forms and charts. Assist with CRA activity performance tracking in other areas as needed. Complete assigned training courses in a timely manner. QUALIFICATIONS Education: Bachelor's degree is preferable in Business, Accounting, or Finance. Experience: Minimum of three years of banking experience. Some working knowledge of accounting or loan underwriting. CRA knowledge is a plus. Knowledge of CRA software and SharePoint preferred. Skills/Ability: Strong computer skills; proficient with Microsoft Office products. Takes initiative, works independently with minimal supervision, and consistently meets deliverable dates. Professional, able to effectively interact with all levels of the Bank as well as with external partners. Good organization and analytical skills. Excellent verbal and written communication skills. Highly organized, results-oriented with strong attention to detail and good follow-through skills. Enthusiastic and self-motivated. Willingness to work overtime occasionally to accomplish and meet deadlines, and to attend CRA activities. Ability to work offsite to perform service hours and attend CRA activities. OTHER DETAILS $33.65 - $48.08 / hour Pay determined based on job-related knowledge, skills, experience, and location. This position may be eligible for a discretionary bonus. Cathay Bank offers its full-time employees a competitive benefits package which is a significant part of their total compensation. It is our goal to provide employees with a comprehensive benefits package to fit their needs which includes, coverage for medical insurance, dental insurance, vision insurance, life insurance, long-term disability insurance, and flexible spending accounts (FSAs), health saving account (HSA) with company contributions, voluntary coverages, and 401(k). Cathay Bank may collect personal information from potential job candidates and applicants. For more information on how we handle personal information and your applicable rights, please review our Privacy Policy. Cathay Bank is an Equal Opportunity and Affirmative Action Employer. We welcome applications for employment from all qualified candidates, regardless of race, color, ethnicity, ancestry, citizenship, gender, national origin, religion, age, sex (including pregnancy and related medical conditions, childbirth and breastfeeding), reproductive health decision-making, sexual orientation, gender identity and expression, genetic information or characteristics, disability or medical condition, military status or status as a protected veteran, or any other status protected by applicable law. Click here to view the "Know Your Rights: Workplace Discrimination is Illegal" Poster: Poster- English Poster- Spanish Poster- Chinese Traditional Poster- Chinese Simplified Cathay Bank endeavors to make **************************** to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact, Mickey Hsu, FVP, Employee Relations Manager, at or . This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
    $33.7-48.1 hourly 5d ago

  • Office Admin

    Walden Environment 3.9company rating

    Branch office administrator job in Riverside, CA

    Full-time Description Office Admin EMPLOYEE STATUS: Non-Exempt - Hourly Responsible for smooth running of reception desk area as well as general office support. Will provide admin support to the recruiter and housing specialist. The Office Assistant acts as a liaison between the agency and outside sources including county workers, licensing workers, medical facility personnel, etc. Confidentiality and a positive and professional attitude must be maintained at all times. ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING: 1. Provide administrative support to program supervisors. 2. Maintenance of office environment and supplies ordering 3. Maintenance and updating of all required forms and postings for the office. 4. Responsible for safety program execution in the office. 5. Answering phones courteously and within three rings whenever possible. 6. Directing and screening all calls appropriately. 7. Warmly greets clients, the public, and employees. Becomes familiar with the agency's policies and programs to provide appropriate information about Walden when it is requested. 8. Responsible for the mail 9. Help coordinating deliveries and donations. 10. At all times projects a favorable image of Walden Family Services. 11. Performs other duties as assigned and requested. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is also regularly required to sit, stand, walk and bend; and use hands to finger, handle, or feel objects, tools or controls. The employee is frequently required to reach with hands and arms. The employee is occasionally required to climb, stoop, kneel and crouch or crawl. Employee performs frequent computer work. Employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate. Requirements QUALIFICATIONS REQUIREMENTS: 1. High School Diploma 2. Microsoft Office experience 3. Clerical experience 4. Fingerprint and Child Abuse Index clearances from the Department of Justice. 5. Must meet all requirements set by Community Care Licensing pertaining to the hiring of employees by a licensed community care facility. Salary Description $20-$22.00 per hour
    $20-22 hourly 5d ago

  • Senior Account Admin, Mass Retail

    Nexgrill Industries Inc. 4.2company rating

    Branch office administrator job in Chino, CA

    Job Description We're looking for a Senior Merchandise Admin to lead product lifecycle planning and execution across multiple product lines. In this role, you'll oversee seasonal transitions, inventory planning, and purchasing alignment with sales forecasts to drive profitability and operational efficiency. As a key liaison between internal teams and retail partners, you'll leverage analytics and collaboration to improve processes, enhance performance, and support the company's growth and market responsiveness. Senior Merchandise Admin Responsibilities: Planning and execution to ensure all product transitions, pricing updates, and merchandising initiatives align with corporate timelines and business goals. Develop and manage strategic merchandise plans based on sales performance, POS analytics, and inventory forecasts to optimize margins and minimize risk. Serve as point of contact for key retail partners, overseeing replenishment programs, quotes, product setup, and ongoing account performance. Partner with Sales, Marketing, Operations, and Supply Chain to ensure cohesive product launches, marketing alignment, and fulfillment readiness. Guide junior merchandise coordinators or analysts on execution, process compliance, and data accuracy. Lead data-driven decision-making by interpreting sales, margin, and inventory data to identify opportunities for category growth and improvement. Oversee customer presentations and line reviews, ensuring content, product details, and performance insights are accurate and presented effectively. Drive process improvements in product lifecycle management, from development to shipment, ensuring cross-functional alignment and accountability. Manage pricing strategies in coordination with Finance and Sales to meet profit targets and maintain competitive positioning. Support packaging and compliance processes, ensuring customer-specific requirements and timelines are met. Collaborate with Business Analytics to generate performance dashboards, evaluate competitor activity, and measure category success. Monitor customer POs and fulfillment timelines, resolving issues proactively and ensuring service-level standards are met. Contribute to long-term merchandise strategy, including category growth, product innovation, and retailer expansion initiatives. What you bring to the role: Bachelor's degree or equivalent work experience; Business Administration or related field preferred. 5-8+ years of experience in a consumer products company. 3+ years of experience working with retail portals and mass retail accounts (e.g., Walmart, Costco, etc.). Seasonal product management experience is a plus. Strong written and verbal communication skills. Proficient in Microsoft Excel, PowerPoint, and Word. Experienced in analyzing sales, inventory, and forecasting data. Highly detail-oriented with the ability to manage multiple priorities and deadlines. Skilled in cross-functional collaboration with internal teams and external partners. Wage Range: $72,000 USD- $80,000 USD Location: Onsite Chino, CA Hours/Days: 8:30 am to 5:30 pm, Monday-Friday At Nexgrill, we're all about bringing people together around the grill. Since 1993, we've been crafting quality outdoor cooking products-gas grills, charcoal grills, griddles, and more-designed to create memorable moments. With expertise in stainless steel, cast aluminum, and more, we deliver top-tier products at competitive prices. What We Offer: 100% employer-paid HMO health care plan Voluntary Benefits: Dental, Vision, Term Life, Accident, Critical Illness and Pet Insurance 401(K) Safe Harbor Plan for your future Generous paid time off for work-life balance Growth through training and development Fun, engaging work environment with team events Privacy Notice: This website collects certain information about its users in accordance with the California Consumer Privacy Act (CCPA). For more details on how we handle and protect your personal information, please review our Privacy Policy. ********************************************** Powered by JazzHR Yl8U5ws11T
    $72k-80k yearly 19d ago

  • Office Administrator - Ontario, California

    Tech 24 3.4company rating

    Branch office administrator job in Ontario, CA

    Job Title: Office Administrator Industry: Commercial Kitchen Equipment Repair & Service The Office Administrator plays a key role in supporting daily operations for a commercial kitchen equipment repair company. This position is responsible for coordinating service workflows, managing customer communications, maintaining databases and portals, and providing administrative support to ensure efficient service delivery to our commercial clients. Key Responsibilities * Create, process, and manage work orders for service technicians * Monitor and manage service-related email inboxes, responding promptly and professionally * Create and maintain new customer records and databases, ensuring accuracy and completeness * Answer and route incoming phone calls in a professional manner * Update and manage customer, vendor, and service portals as required * Support system integrations between service platforms, customer portals, and internal tools * Coordinate scheduling information between office staff and technicians * Maintain organized digital and physical records * Assist with general office administrative duties as needed to support companies success. Qualifications * Previous experience in an administrative or office support role (service or repair industry preferred) * Strong organizational and time-management skills * Excellent written and verbal communication skills * Proficiency with email systems, databases, and web-based portals * Ability to multitask in a fast-paced service environment * Familiarity with work order or field service management systems is a plus * High school diploma or equivalent required; additional education or certifications a plus
    $33k-43k yearly est. 7d ago

  • Office Coordinator

    TP-Link Corp 3.9company rating

    Branch office administrator job in Irvine, CA

    Headquartered in the United States, TP-Link Systems Inc. is a global provider of reliable networking devices and smart home products, consistently ranked as the world's top provider of Wi-Fi devices. The company is committed to delivering innovative products that enhance people's lives through faster, more reliable connectivity. With a commitment to excellence, TP-Link serves customers in over 170 countries and continues to grow its global footprint. We believe technology changes the world for the better! At TP-Link Systems Inc, we are committed to crafting dependable, high-performance products to connect users worldwide with the wonders of technology. Embracing professionalism, innovation, excellence, and simplicity, we aim to assist our clients in achieving remarkable global performance and enable consumers to enjoy a seamless, effortless lifestyle. Role Summary The Office Coordinator provides hands-on administrative and operational support to ensure smooth daily office operations at the 5 Peters Canyon Rd location. This role supports employees, visitors, and internal teams through front-desk coverage, office logistics, and coordination of essential office services. This position is service-oriented, execution-focused, and requires strong organization, follow-through, and responsiveness This is an Onsite role M-F 9am-6pm. Key Responsibilities: Front Desk & Office Operations * Provide front desk reception, including greeting visitors and coordinating basic inquiries * Support daily office operations to maintain a clean, organized, and functional workplace * Distribute incoming and outgoing mail and packages * Assist with office seating plans and space coordination Supplies & Facilities Support * Monitor and restock office supplies and breakroom inventory * Coordinate with internal teams or external service providers for routine office needs * Assist with moving office items or equipment as needed, following safety guidelines Employee Support & Coordination * Support employee onboarding and offboarding, including asset handling and coordination * Assist with basic travel arrangements * Respond to employee inquiries and route requests to appropriate teams Administrative Support * Maintain basic office records and documentation * Provide general administrative support related to office operations
    $35k-43k yearly est. 7d ago

  • International Office Coordinator/DSO

    La Sierra University 4.3company rating

    Branch office administrator job in Riverside, CA

    Job Summary: The Office Coordinator works under the supervision of the Director of International Student for matters relating to the pre-I-20 and I-20 processing, reporting, and compliance. Duties and Responsibilities International Office Coordinator will oversee the daily operations of the International Office. International Office Coordinator will have an official signatory role as a Designated School Official (DSO). A DSO is responsible for overseeing student compliance with the Student and Exchange Visitor Information System (SEVIS) and USCIS regulations, ensuring that international students are able to maintain their legal immigration status while enrolled. The role includes providing guidance, support, and regulatory assistance. Maintain and update student records in SEVIS database. Issue forms I-20 (Certificate of Eligibility) for F-1 visa students. Accurate and timely report on international students' status, including enrollment, address changes, academic progress, program, completions, and changes in student status. International Office Coordinator will be a member of NAFSA (Association of International Educators), belong to a minimum of two NAFSA Networks, and attend the regional NAFSA Conference. To ensure La Sierra University's compliance with USCIS regulations and SEVP (Student and Exchange Vistor Program) policies. Importance of staying updated on changes in immigration policies and ensure that La Sierra and its students remain compliant with these changes. Monitor students' immigration status and assist them in maintaining F-1 status. Develop and coordinate processes for responding to questions and concerns from international students related to immigration issues, application, and registration. Advise and assist international students on immigration regulations, including visa processes, work authorization, travel, and maintaining status. Prepare and submit timely and accurate immigration paperwork, filing, and database support in our TerraDotta software system. International Office Coordinator will assist in coordinating orientation typically 3-5 days prior to start of Fall, Winter, and Spring Quarters, as well as, assist in immigration, tax, and employment workshops. Provide excellent service to customers (students, faculty, staff, and community members) who visit the Office of International Student Services. Survey students during the year to monitor their campus experiences, cultural events, and office efficiency. Assist with coordination of special events (International Education Week, Off-campus cultural experiences, etc.) Supervise one student employee. Assist International Student Association with planning extracurricular social activities and driving to different cultural venues. Complete miscellaneous duties as assigned by supervisor. Knowledge, Skills, and Competencies Knowledge of office procedures and computer software systems (Excel, Microsoft Office Suite). Strong typing skills a must. Strong organizational, communication, and counseling skills. Attention to detail and accuracy in reporting. Problem-solving attitude to approaching issues, while exercising independent judgment and ethical decision-making. Help maintain the International Student Services web page, Instagram, and Facebook pages. Ability to work with diverse student populations and handle sensitive information with confidentiality. Bilingual skills are preferred. Credentials and Experience Bachelor degree preferred. Experience in international educational with knowledge of USCIS, SEVP, and SEVIS regulations preferred. Minimum two years of office experience. Must be a US citizen or LPR. Must be reliable, accurate, flexible and work well both independently and as a team player. Banner experience preferred. Possess a Driver's License Physical/Mental Demands Challenging, dynamic, and fast paced office environment that can be stressful due to the number and diversity of students requesting assistance and requiring quick updates to I-20s. Physical labor is minimal. Some weekend and after hour work may be required Wage Range: $20.81 to $24.50 per hour, plus generous benefits Comprehensive health coverage available Tuition Assistance 10 Paid Holidays FSA, Pet Insurance, Legal Services, Identity Protection Services, and more!
    $20.8-24.5 hourly 60d+ ago

  • Construction Field Office Admin

    Hoar Construction LLC 4.1company rating

    Branch office administrator job in Commerce, CA

    The Field Office Administrator is the central hub for all administrative, financial, and compliance operations at our construction project sites. This role supports multiple active projects and works closely with project managers, superintendents, subcontractors, and corporate departments to ensure smooth operations, accurate records, and timely deliverables. We're looking for someone who thrives in a fast-paced environment, someone that can keep multiple priorities moving at once, and understands the importance of accuracy, compliance, and clear communication in construction operations. Key Responsibilities Financial & Payroll Administration + Verify accuracy of billing data and revise any errors. + Manage and process invoices, pay applications, and purchase orders with supporting documentation. + Prepare and submit expense reports for project leadership. + Administer certified payroll for field staff in compliance with federal, state, and project-specific requirements. + Maintain detailed payroll records, including attendance, PTO, and overtime tracking. + Process joint check agreements, sub-tier billings, and stored materials billings, ensuring all requirements are met. + Ensure all billing packages include proper lien waivers and insurance documentation in compliance with all States lien laws and contractual obligations. Compliance & Documentation + Prepare, review, and submit certified payroll reports, ensuring all documentation meets applicable prevailing wage laws. + Maintain, archive, and file all jobsite documents including contracts, job submittals, equipment logs, PTSA's, and trade partner daily reports. + Compile complete and accurate project closeout documentation. + Track and manage insurance certificates, lien waivers, and other compliance documents. + Ensure familiarity with Texas lien laws and insurance requirements to maintain legal and contractual compliance. Project Coordination + Serve as the primary liaison between the field team, corporate departments, subcontractors, and vendors to ensure smooth communication and document flow. + Coordinate submission and collection of project documentation, including pay applications, compliance packages, lien waivers, and insurance certificates. + Follow up with trade partners to obtain missing or corrected documents to meet billing and compliance deadlines. + Support onboarding and credentialing for new employees, subcontractors, and vendor partners. + Assist project teams with special administrative needs as they arise. Office & Site Support + Perform general receptionist duties, including greeting visitors, answering phones, and handling incoming mail and deliveries. + Arrange travel for jobsite visitors and new or transferring employees as needed. + Maintain appearance and cleanliness of office trailers; manage office supplies and reorder as needed. + Coordinate catering and pick up meals for onsite meetings. Process & Efficiency Improvements + Identify administrative bottlenecks and recommend process improvements. + Leverage technology and project management tools to streamline reporting and recordkeeping. Qualifications + Experience in administrative support, preferably in construction or a similar project-based industry. + Strong organizational skills with the ability to manage competing priorities in a fast-paced environment. + Proficiency in Microsoft Office Suite; familiarity with Textura, Procore, and Vista preferred. + Excellent communication and interpersonal skills. + Knowledge of certified payroll, prevailing wage, Texas lien laws, lien waiver requirements, and construction compliance documentation required. Requirements: + High School Diploma, GED or equivalent + 1-2 years of experience providing administrative support preferably in the Architecture/Engineering/Construction industry + Strong computer skills including knowledge of Excel, Word, MS Office Suite, Viewpoint, and Textura experience is helpful. + Valid Drivers' License required + Slight Travel (10%-15%) Physical Demands and Working Environment: _The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions._ Environment: Work is performed mainly in an indoor and outdoor setting with exposure to all types of weather and temperature conditions, and travel from site to site. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate equipment requiring repetitive hand movement and fine coordination; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. EOE - Vets/Disabilities _Hoar does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of Hoar without a prior written search agreement will be considered unsolicited and the property of Hoar._ _\#AlwaysInProcess_ _\#constructionmanagement_
    $39k-48k yearly est. 9d ago

  • Office Admin/ HR -Bilingual (Korean/English)

    Woongjin, Inc.

    Branch office administrator job in Buena Park, CA

    For More Open Positions Visit us at: ********************************** Our Mission WOONGJIN, Inc. is a rapidly growing team who provides a range of unique, exceptional, and enhanced services to our clients. We have a strong moral code that includes the service of goodness without expectations of reward. We are motivated by the sense of responsibility and servant leadership. Benefits Medical Insurance Vision Insurance Dental Insurance 401(k) Paid Sick hours Job Description Assist in updating company policies, performance evaluation process, and immigration matters Support program execution and implementation associated with people-related change initiatives and HR deliverables. General office administration. Assist and support recruiting coordinators in developing and implementing recruitment objectives, policies and standards Identify and implement new selection and recruitment methods and techniques Prepare recruitment paperwork Create, develop and post job openings on job search websites Interview candidates Communicate requirements and duties to prospective candidates Recruit, interview and recommend suitable candidates to client organizations Maintain, organize and update candidate database Perform other job-related duties as required and assigned. Qualifications Must have a minimum of 1+ years of office admin experience. Bachelor degree in Business Administration is preferred. Excellent verbal and written communication skills. High attention to detail and accuracy is a must.. Have the ability to establish and maintain effective relationships with other management staff and employees. Ability to Organize and follow-up multiple tasks/details with accuracy and timeliness. Ability to listen and maintain patience during difficult situations. Proficient in Microsoft Office Bilingual (Korean/English) preferred Salary: $45,000 ~ $50,000 a year Additional Information *** All your information will be kept confidential according to EEO guidelines. *** ***NO C2C***
    $45k-50k yearly 3d ago

  • Division Area Office Coordinator (IN-HOUSE ONLY)

    Coast Community College District

    Branch office administrator job in Costa Mesa, CA

    Definition ) IN-HOUSE ONLY:
    $34k-46k yearly est. 13d ago

  • Office Coordinator

    LHH 4.3company rating

    Branch office administrator job in Irvine, CA

    Pay: $28- $32 per hour LHH is seeking a highly organized and proactive Office Coordinator to oversee daily office operations and ensure a welcoming, efficient environment. This role is ideal for someone who thrives in a fast-paced setting and enjoys managing multiple responsibilities. Key Responsibilities: Serve as the primary point of contact at the front desk, greeting visitors and handling inquiries Manage scheduling for meetings and office activities Coordinate with vendors for services and maintenance Maintain office supplies inventory and place orders as needed Ensure cleanliness and organization of the office space Assist with administrative tasks and support team members as required Qualifications: Previous experience in office management or administrative support Strong organizational and multitasking skills Excellent communication and interpersonal abilities Proficiency in Microsoft Office Suite and scheduling tools Ability to work independently and take initiative Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance
    $28-32 hourly 3d ago

  • Administrative Assistant

    Appleone 4.3company rating

    Branch office administrator job in Costa Mesa, CA

    We are seeking a reliable and detail-oriented Administrative Assistant to support daily office operations in a fast-paced professional environment. This role is ideal for someone who is organized, computer-savvy, and comfortable handling multiple administrative tasks. Responsibilities Provide general administrative and clerical support Answer and direct phone calls and emails professionally Prepare, format, and edit documents using Microsoft Word and Excel Maintain accurate records, files, and data entry Assist with scheduling, calendars, and basic office coordination Support internal staff with day-to-day administrative needs Qualifications Previous administrative or office support experience preferred Strong computer skills required, including Microsoft Word and Excel Excellent organizational and time-management skills Strong written and verbal communication skills Ability to multitask and work independently Bilingual is a plus, but not required Why Join Us Stable position with growth potential Supportive team environment Opportunity to gain experience in a professional office setting If you are dependable, detail-oriented, and looking for a great administrative opportunity, apply today. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
    $36k-45k yearly est. 2d ago

  • Administrative Assistant

    Temporary Staffing Professionals

    Branch office administrator job in Irvine, CA

    We are hiring for a great client in Irvine, CA, seeking a highly skilled and detail-oriented Administrative Assistant to support their busy legal and administrative operations. This is a temp-to-hire opportunity offering a hybrid schedule (minimum of two days onsite per week-with flexibility to work additional days in the office as needed). This role provides a unique opportunity to blend legal support and high-level administrative functions, working closely with the leadership team and internal legal staff. The ideal candidate will have prior experience in an administrative assistant capacity, demonstrate exceptional organization and communication skills, and possess the ability to anticipate needs and operate independently. Key Responsibilities Assist with reviewing, tracking, and updating legal contracts, subrogation files, and compliance documentation. Maintain legal filing systems and ensure all records are organized and current. Support compliance and subrogation activities under the guidance of the legal team. Draft and edit correspondence, reports, and other legal documents as needed. Coordinate and schedule meetings for leadership, including booking conference rooms, preparing materials, and taking detailed meeting minutes. Serve as the primary point person for scheduling and meeting coordination, ensuring all logistics run smoothly. Prepare follow-up summaries, distribute action items, and track progress on deliverables. Manage calendars, organize department activities, and assist with correspondence to internal and external stakeholders. Handle general office administrative functions such as supply ordering, filing, and document organization. Provide reminders and proactive support to help keep leadership on track with priorities and deadlines. Qualifications 2-3 years of experience as an Administrative Professional. Strong administrative and organizational skills, with the ability to manage multiple priorities in a fast-paced environment. Excellent written and verbal communication skills; able to draft professional correspondence and summarize complex information. Highly detail-oriented, proactive, and able to work independently with minimal supervision. Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint); experience with Monday.com a plus. Bachelor's degree preferred. Must demonstrate professionalism, critical thinking, and the ability to maintain confidentiality.
    $35k-50k yearly est. 4d ago

  • Office Administrator - Ontario, California

    Tech-24 A Commercial Food Service Repair Company Inc. 3.4company rating

    Branch office administrator job in Ontario, CA

    Job Title: Office Administrator Industry: Commercial Kitchen Equipment Repair & Service The Office Administrator plays a key role in supporting daily operations for a commercial kitchen equipment repair company. This position is responsible for coordinating service workflows, managing customer communications, maintaining databases and portals, and providing administrative support to ensure efficient service delivery to our commercial clients. Key Responsibilities Create, process, and manage work orders for service technicians Monitor and manage service-related email inboxes, responding promptly and professionally Create and maintain new customer records and databases, ensuring accuracy and completeness Answer and route incoming phone calls in a professional manner Update and manage customer, vendor, and service portals as required Support system integrations between service platforms, customer portals, and internal tools Coordinate scheduling information between office staff and technicians Maintain organized digital and physical records Assist with general office administrative duties as needed to support companies success. Qualifications Previous experience in an administrative or office support role (service or repair industry preferred) Strong organizational and time-management skills Excellent written and verbal communication skills Proficiency with email systems, databases, and web-based portals Ability to multitask in a fast-paced service environment Familiarity with work order or field service management systems is a plus High school diploma or equivalent required; additional education or certifications a plus
    $33k-43k yearly est. Auto-Apply 20d ago

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