Branch office administrator jobs in Corvallis, OR

New employees typically start at Step 1 of the pay scale: $18.94 per hour. Perform a variety of routine office support work and clerical tasks according to prescribed procedures, rules, and methods that can be readily learned on the job; efficiently use general office machines, equipment, forms, and documents to complete tasks and work assignments of a basic nature. SUPERVISION RECEIVED Work under the direct supervision of a clerical, administrative or professional employee who assigns work, sets goals, and reviews work for accuracy and completeness. SUPERVISION EXERCISED Supervision of other employees is not a responsibility of positions in this classification. This position provides services to monolingual Spanish-speaking clients; therefore, fluent bilingual Spanish/English skills are required. The primary focus of this position is customer service. * Provide customer assistance to the public, in-person, and by telephone; receive and respond to general questions by providing information regarding violation plea options, citation, and collection processes, including payment options and obtaining license clearances. * Receive and transfer business calls on a multiple-line system; transfers, takes messages or refers calls to proper source. * Perform basic math calculations; post records according to instructions; accept, receipt and record payments; balance and total numerical data in simple accounts; compile and maintain data for recordkeeping purposes. * Operate standard office equipment (copier, fax, computer) with minimal instruction; copies documents; performs simple maintenance on office machinery as required. * File to existing filing systems; distribute and process mail, correspondence and materials; maintain adequate office supplies, reordering when necessary. * Access computer for information; update and retrieve information; and may complete less-complex data entry assignments. * Type routine material; complete forms and form letters. * Provide coverage for the front office, as needed. * Act as witness to wedding ceremonies. * Perform other duties as assigned by your supervisor. EXPERIENCE AND TRAINING * High school diploma or equivalent; OR * Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County. PREFERENCES * Experience in an office environment or supplemental coursework related to general office skills. SPECIAL REQUIREMENTS * This position provides services to monolingual Spanish-speaking clients; therefore, fluent bilingual Spanish/English skills are required. An additional 5% will be added to the hourly wage as compensation for this skill. Finalist will be required to pass a verbal Standardized Spanish/English Fluency Assessment as part of the hiring process. * The finalist for this position will be required to pass a criminal history background check, including finger printing; however, conviction of a crime may not necessarily disqualify an individual for this position. * This position requires possession of or obtain within six (6) months of hire, Law Enforcement Data System (LEDS) certification. * This assignment is represented by a union. * This is a full-time position, which is eligible for overtime. * Typical schedule: Monday - Friday, 8:00 a.m. - 5:00 p.m., with flexibility depending upon the needs of the department. KNOWLEDGE, SKILLS, AND ABILITIES Basic knowledge of general office practices and procedures; English composition, spelling and grammar; and modern office equipment, including computers, and their intended use. Skill and ability to type at an acceptable rate of speed; file; and perform math calculations; understand and follow written and oral communications, carry out work assignments under supervision and with general instructions; meet and assist clients, staff and the general public in a courteous manner; and understand, convey and apply readily recognizable standards and procedures.

Job description Roberson Ford is seeking an additional person to help out in our business office. **Wage to be discussed during interview - will vary depending upon experience** Job Specifics: Receptionist Cashiering for our parts and service departments Other duties include but limited to: Filing, scanning, supporting other roles in the office as needed. **A variety of other duties may be included, which would be discussed in an interview. Work Schedule: Full-time, M-F 8:30-5:30 Job Requirements: Must be 18 years or older Must be able to use a 10-key by touch Must be proficient with computers - ability to use programs such as Excel, Word, email, etc proficiently Ability to sit for long periods of time as needed Ability to communicate well with co-workers, vendors and customers as needed. Excellent customer service skills required. Attendance is critical - this is a small office, and all roles depend upon each other to be at work and get the job done. Must have prior office experience Benefits: 401(k) Dental insurance Employee discount Health insurance Paid time off Work Location: In person

PowerSource Telecom, Inc. Job Summary We are seeking an Office Admin to join our team. In this role, you will accurately transfer information into our database system. Your responsibilities may include verifying data, updating existing information, entering new information, creating spreadsheets, and other administrative tasks. There will be phones and emails to navigate, as well as receipts and invoices to manage. The ideal candidate is an accurate typist with attention to detail and excellent computer skills. Additionally, you'll log and keep track of equipment movement. Responsibilities Use keyboard, optical scanners, or other office equipment to transfer information into the database system Collect information directly from clients, employees, management, and enter information into the database Create accurate spreadsheets in Google Sheets and Dropbox Inventory management (heavy equipment, tools, materials, etc.) Create reports or otherwise retrieve data from database Perform regular backup of data Maintain an organized filing system of original documents Phone and email management Regular use of Quickbooks Online accounting software Qualifications High school diploma/GED Previous experience as Office Admin or in a similar position is preferred Skilled in Quickbooks Online, Dropbox, and Google Workspace Understanding of databases Familiarity with standard office equipment such as computers, scanners and printers Excellent verbal and written communication skills Attention to detail Benefits/Perks Career Growth Opportunities Health Insurance Retirement Plan About us We are a growing Telecom construction company based in Alaska. We have just expanded into the PNW, and have based our new warehouse in Albany, Oregon. For more info on our company, please head over to our website at ************************** Compensation: $19.00 per hour About Us We're a minority business company. Our technician has over twenty years' experience in telecommunication field. Power source telecom in North Slope oil field, Power plant, Oil refinery. All construction projects and remote sites communications systems. Power source Telecom also provides comprehensive telecommunication services for government federal/state industry and other heavy industries in the State of Alaska. We are experienced, capable, and qualified to provide the services described below. All phase constructions Alaska Electrical commercial contractor. AC/DC Back up power system. Temp communication for remote site project. Celluar GSM & LTE Installatin and Service Central office and Earth station Networks main frame system Communications Tower and Installation and Service Satellite network : certify Hughes net and star band OSP/ISP copper category OSP/ISP fiber optic cables OSP/ISP coaxial cable Terminating, splicing and testing fiber optic cables system Operations and maintenance service CATV: Dish network, Hughes net. CCTV: Pelco, March. VOIP Digital and analog telephone system. Emergency restore and repair stand by Fire/security Alarm system.

Job Title: Office Manager/Administrative Support SpecialistJob Description Join a dynamic team where your skills in administrative support, accounting, and human resources will be highly valued. As an Office Manager/Administrative Support Specialist, you will play a crucial role in ensuring smooth operations within the company by managing employee files, tracking attendance, and handling accounts payable and receivable tasks. Responsibilities + Maintain and organize employee files in ShareFile and the HRIS system. + Monitor and track employee attendance; notify managers of patterns of tardiness or absenteeism. + Track employee training requirements, notify managers when training is due, and coordinate group training sessions. + Post customer payments in Cetec ERP, including scanning and transmitting paper checks to the bank. + Prepare and send statements to customers with past-due accounts. + Enter vendor invoices into Cetec following established procedures; refer mismatched vouchers to Purchasing. + Process non-PO invoices after obtaining required approvals. + Prepare weekly check runs, print checks, and handle mailing of signed checks. + Reconcile the Received Not Vouchered report in Cetec ERP and obtain missing invoices from vendors. + Answer and direct incoming phone calls professionally. + Collaborate with the Document Control Specialist to maintain ISO 9001 and AS9100D documentation, including supporting materials. + Coordinate employee events and manage company-provided snacks. Essential Skills + Proficiency in Microsoft Office. + Experience in accounts payable and receivable. + Strong administrative and HR support skills. + 2-4 years of experience in accounting, human resources, or a related field. + Ability to exercise independence and discretion. + Excellent multitasking abilities. + High attention to detail and strong organizational skills. + Demonstrated problem-solving and critical thinking skills. + Excellent communication and customer service skills. Additional Skills & Qualifications + Associate's degree in business or equivalent experience in HR, Accounting, or office management. + Mathematical ability. + Must pass a background check upon hiring. Work Environment Work onsite at a manufacturing site in a small cubicle area for the Admin team. The schedule is Monday to Friday, with shifts from 6am to 2:30pm or 7am to 3:30pm, including a 30-minute lunch break. This position reports directly to the Customer Service Manager. Job Type & Location This is a Permanent position based out of Salem, OR. Pay and Benefits The pay range for this position is $46800.00 - $46800.00/yr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Salem,OR. Application Deadline This position is anticipated to close on Dec 13, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Service Center Woodburn OR Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center's consistent application of all Caliber Standard Operating Procedure's through ongoing training and monitoring. OUR OFFICE ADMINSTRATOR FOR THIS POSITION CAN MAKE UP TO: $18.00 to $21.00 per hour BENEFITS OF JOINING THE CALIBER FAMILY Benefits from day one: Immediately eligible for medical, dental and vision Industry Comparable Pay - Paid weekly and eligible for overtime Paid Vacation & Holidays - Can begin accruing day 1 Career growth opportunities - we promote from within! A career for life: You'll gain hands-on experience within a production shop. REQUIREMENTS: 2+ years of experience within a customer facing environment 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred) Must have a valid driver's license and be eligible for coverage under our company insurance policy ABILITES/SKILLS/KNOWLEDGE Effective verbal and written communication skills Ability to navigate multiple software systems, i.e., Microsoft Office Suite Work through competing priorities and adapt easily to a fast-paced environment Ability to provide personable, friendly customer service to internal and external customers Caliber is an Equal Opportunity Employer

Power Auto Group is seeking a new office team member for a busy car dealership. Job Specifics: Multi-line phone experience Customer oriented - Happy, upbeat, and likes helping customers Working knowledge of Microsoft processing software with the ability to create spreadsheets Dependable Bi-Lingual is a plus! Not required. Entry level to moderate accounting functions may be introduced depending on skills. Opportunities for growth within the company What would you be doing? Supporting our stores by learning all areas of our business Engage/assist in projects, help improve our processes and future growth. Lastly, enjoy staying busy and working in a fast paced, high-volume office. Why choose us? *Flexible Schedules * Medical * Dental * Vision * 401k * Paid Time Off* **Power Auto Group** **Family-Owned Business** * SUBLIMITY * SALEM * ALBANY * CORVALLIS * NEWPORT * Job Type: Full-time

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Details Information Department Child Development Lab (HHS) Classification Title Early Childhood Assistant Job Title Early Childhood Assistant Pool: 2025/2026 Appointment Type Classified Staff Job Location Corvallis Benefits Eligible Dependent: Hours Worked/Duration Remote or Hybrid option? Employment Category Academic Year Job Summary This recruitment will be used to fill future full-time or part-time, 9-month, Early Childhood Assistant positions at the Childhood Development Center affiliated with the School of Human Development and Family Sciences in the College of Health at Oregon State University (OSU). Applications submitted to this recruitment pool are reviewed on an as needed basis. Qualified candidates will be contacted when positions become available. As part of the education team, this position will support efficient classroom operations to promote the social, emotional, physical and cognitive development of Head Start children. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS: * Top 1.4% university in the world * More research funding than all public universities in Oregon combined * 1 of 3 land, sea, space and sun grant universities in the U.S. * 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties * 7 cultural resource centers that offer education, celebration and belonging for everyone * 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates * 35k+ students including more than 2.3k international students and 10k students of color * 217k+ alumni worldwide * For more interesting facts about OSU visit: ***************************** Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: * Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. * Free confidential mental health and emotional support services, and counseling resources. * Retirement savings paid by the university. * A generous paid leave package, including holidays, vacation and sick leave. * Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. * Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. * Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU's safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive. Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU. Key Responsibilities Classroom Support 95% * Under the guidance of the Head Teacher and/or Director, provide assistance in assigned classroom to: * Gather and prepare materials for classroom use. * Follow a consistent schedule which includes small and large group experiences, choice time, music and movement, large and small motor activities, skill development, two meals and effective transitions between activities. * Maintain a developmentally appropriate and safe environment. * Support an atmosphere that promotes and reinforces parental involvement in the classroom. * Work with and guide children in a supportive, positive and consistent manner. * Provide supervision for small group activities. * Work with individual or small groups of children. * Perform classroom and center cleaning tasks as needed and as directed. * Interact with children and family members to nurture positive relationships and provide support in professional manner. * Monitor and assist with meals, nap time, clean-up, and hygienic care (toileting, handwashing, etc.). * Create and maintain a safe, healthy, culturally appropriate, emotionally secure learning environment. * Encourage and participate in activities that foster an environment that is diverse, equitable, inclusive, and fosters a sense of belonging for both students, families and co-workers. * Monitor playground activities to ensure compliance with safety. 5% Other duties as assigned. * Attend and participate in program meetings as requested by supervisor. * Complete all areas of responsibility in compliance with program code of conduct and confidentiality policies. * Be a contributory team member in a positive/productive manner. * Demonstrate commitment to mission, values and policies in the performance of daily duties. * Other duties as assigned by supervisor. * May be asked to assist in providing substitute lead teacher coverage throughout the center in alignment with program requirements and children ratios or other tasks as assigned by the lead teacher or director. What We Require A minimum of twenty semester hours (thirty quarter hours) of college courses in Early Childhood Education, Child Development, or Special Education; OR a Child Development Associate (CDA) credential; OR one year of full-time experience in a certified day care center or comparable child care program. What You Will Need * Willingness to participate in on-the-job training. * Excellent verbal and written communication skills; problem-solving skills. * Organizational skills including a demonstrated ability to do detailed work, prioritize multiple tasks and meet deadlines. * Ability to establish and maintain effective working relationships with parents, staff and public. * Sensitivity to individual and group needs. * Demonstrated ability to work as a member of a teaching team and follow directions. * Enrollment in the Child Care Divisions Central Background Registry upon hire * OCC approved health and safety training (within 30 days of hire date). * A demonstrable ability to implement a culturally appropriate learning environment. * Demonstrated ability to communicate in a manner that shows respect and inclusivity for all co-workers and internal customers. * Must have or obtain Blood Borne Pathogen training and infant/child First Aid/CPR certification within 90 days of hire. * Proficiency with Microsoft Office (Word and Excel). * Demonstration of self-initiative. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have * Experience working with 3-5-year-old children and/or in a preschool. * Knowledge of Head Start. * Bachelor's degree in early childhood education or related field. * Demonstrated understanding of Oregon licensing requirements and rules regulating childcare centers. * Teaching experience in early childhood settings. * Knowledge of community resources in support of families, i.e. health, nutrition, educational, medical, etc. * Training and experience with multicultural populations. * Demonstrated ability to design and or implement trauma informed care. Working Conditions / Work Schedule The work schedule for this position is Monday - Friday, 8-4:30. Occasional evening work may be required. This position requires repetitive bending, twisting, stooping, kneeling, climbing and grasping to perform cleaning duties, assist children, and other duties as assigned, and sitting (on the floor, small chairs, and/or outdoors) as needed to attend to child's needs. Must be able to rapidly survey environment and move quickly to respond to children to ensure their safety or the safety of other children. Occasionally required to lift up to 50 pounds. Must be able to respond appropriately (both mentally and physically) to an emergency or a crisis. Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min Salary $17.53 Max Salary $22.17 Link to Position Description ********************************************************* Posting Detail Information Posting Number P05277CT Number of Vacancies Varies Anticipated Appointment Begin Date 09/16/2025 Anticipated Appointment End Date 06/15/2026 Posting Date 05/23/2025 Full Consideration Date Closing Date 06/15/2026 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants Applications submitted to this recruitment pool are reviewed on an as needed basis. Qualified candidates will be contacted when positions become available. Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Equivalent required experience is based on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties. Typically, the starting salary is at the lower end of the salary range. For additional information please contact: Kathleen McDonnell ********************************** We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at **********************************. Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. Transcripts must be received by the closing date. If you have trouble uploading your transcripts, reach out to the contact listed. Supplemental Questions

Job Details OR - Sweetbriar Villa - Springfield, OR Part Time None DayDescription HAVE FUN CREATING HAPPY MOMENTS FOR OTHERS! Do you have the magic that makes people smile? Come join our awesome team! We strive to maintain a care-centered culture that begins with caring for you in the same way we care for our residents. Each individual member of our team plays an extremely valuable role in our community as they use their cheerfulness, enthusiasm, and kindness to care for and brighten the daily lives of the seniors we serve. WAYS WE CARE FOR YOU Competitive wages with increased wage scale - Have experience? Find out what you can start at! If you don't have experience, no problem, join our team and grow with us! Generous benefits package including medical, dental, vision, and supplemental insurance PTO Referral bonus program Flexible Spending Accounts 401(k) PERKS Enjoy “Perks at Work” which offers access to 30,000+ national and local employee discounts, online classes, and personal development Use earned Radiant Bucks to purchase special items Monthly all-staff meetings with fun events and great prizes GROWTH Opportunities for career advancement and promotion Online and in-person education and training Education Reimbursement Program Ongoing training programs and services THE DIFFERENCE YOU WILL MAKE: Assist in planning, developing, organizing, implementing, and evaluating activity programs Encourage residents to participate in scheduled activity programs Create a positive atmosphere of warmth, personal interest, and fun. Provide safe, courteous transportation service Ensure vehicle pre-trip inspections are done prior to each trip Be a team player and assist in the activities department when there are no transportation needs WHAT MAKES YOU A GREAT CANDIDATE: Compassionate, patient, and kind, and have a heart for working with senior adults Must be at least 21 years of age Must have a valid driver's license and proof of an excellent driving record and meet Company auto policy requirements in order to drive the van/bus for resident outings Ability to physically assist residents in need. May require lifting and bending If you have a heart to serve, a positive attitude, and the desire to learn & grow we would love to talk to you! To view our Careers Page and learn more about how we fulfill our mission to our residents, families, and team members click here

Our team is actively seeking an Administrative Assistant. A successful candidate must embody our values of treating all people with respect, never compromising our integrity, and delighting our clients. The ideal candidate will also embrace our team culture and help us fulfill our promise to care deeply about our clients and their financial lives. Responsibilities & Activities: Front Office Support: Provide a warm and welcoming environment for clients and guests visiting the office. Reception & Communication: Answer incoming phone calls, greet walk-ins, and assist with general client inquiries by phone and email. Scheduling Support: Assist with appointment scheduling, confirmations, and follow-up tasks for Financial Advisors and the Client Services team. Meeting Preparation: Help prepare for client appointments by organizing materials and ensuring rooms are ready, with potential for para-planning support as skills grow. Office Operations: Support the office with day-to-day needs such as organizing files, scanning documents, ordering supplies, coordinating team member celebrations, and maintaining a professional office environment. Business Services Support: Provide assistance with firm-wide services and projects, including administrative tasks that help Financial Advisors, clients, and prospects. Tax Season Support: Assist the tax side of the business during peak season with administrative tasks, document handling, and client communication support. Team Collaboration: Partner with the Client Services team across locations, providing flexible support where needed and learning foundational CSA skills. Technology Support: Assist with basic tech needs such as printing, scanning, setting up video calls, and organizing electronic files. Required Knowledge, Skills & Abilities: Minimum 1 year of clerical/administrative experience Minimum 1 year of customer service experience Excellent organizational and time management skills; able to handle multiple tasks Excellent communication (oral and written), interpersonal, and presentation skills Proficient with computers Comfortable with computers and willing to learn new systems Must be willing to complete training in our Salem office

GENERAL DESCRIPTION This position provides direct support to sheltering services at the ARCHES Project sites in Polk and Marion counties. Responsibilities include supporting daily operations including cleaning and laundry services, clerical duties, data collection & entry, assisting clients with navigation to resources, and other special projects as needed. This is a grant funded, full time position. MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required. EDUCATION and/or EXPERIENCE High School diploma or GED. Two years of work experience in a public or social services role. Equivalent combination of education and experience may be considered. CERTIFICATES, LICENSES, REGISTRATION Driver Qualification Status is not required for this position. Candidate must pass a comprehensive MWVCAA background screening prior to employment. Basic Life Support/First Aid Certification is required within first 30 days of hire. Food Handler's Card or ability to obtain within 30 days. Candidate must pass pre-employment and random drug/alcohol screenings KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of/or experience working with the homeless, vulnerable, or at-risk populations is preferred. Demonstrated proficiency with Microsoft Office (including Outlook), videoconferencing platforms, and web tools. Effective interpersonal communication skills, in both written and oral form. Demonstrates tact, diplomacy and empathy when communicating formally and informally with clients, staff and program partners. ESSENTIAL DUTIES AND RESPONSIBILITIES This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required. Provides program support, such as: cleaning, site upkeep, laundry and supportive services. Provides client engagement and assistance, including answering the telephone, monitoring client and facility safety. Works with support staff regarding follow-up to services, assisting with meal preparation and distribution; Facilitates access to guest laundry and computers; Opens and distributes incoming mail, handles outgoing mail. Employs de-escalation techniques and makes quick decisions in response to guest or client incidents. Provides support services for the programs offered through the ARCHES Project. Assists with program operations including HMIS data entry for clients, follow-up with clients, assisting clients with navigation to resources, general data entry, and other special projects as needed. Attends and engages in required annual trainings. Performs cleaning, janitorial, and laundry tasks in support of day-to-day sheltering operations. Supports nutrition staff as needed by completing various kitchen tasks, including cooking meals. Participates in Community Outreach to local organizations, camps, and groups as directed by supervisor. Maintains appropriate boundaries with clients and coworkers at all times. PHYSICAL AND MENTAL DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. Specific vision abilities are required of this position. Frequently required to hear and speak. Regularly lift and/or move 25 pounds and occasionally lift and/or move up to 50 pounds. Manual dexterity for handling personal items, food, clothing, sacks, carts and use of computers and written in-take processing. Incidental driving tasks may be requested for employees with a personal vehicle and proof of current auto insurance. Maintains calm disposition when clients or others may become escalated, applying crisis intervention and de-escalation techniques for all participants. Regulates emotions during interactions with escalated clients and staff. Regulates emotions and handles pressure of frequent demands for attention, time and work tasks as outlined by a supervisor. Requires multi-tasking, including the ability to collaborate with staff, volunteers and guests. WORK ENVIRONMENT Indoor and outdoor work environments with frequent interruptions, demands, and noise. Close quarters, often with a public client population experiencing homelessness, substance use disorders, and/or severe and persistent mental illness, and/or unpredictable behavior. Exposure to trash and potential biohazards. This position requires on-site work and is not eligible for remote work. Shift options may vary between early morning, evening and nights. Ability to accept on-call work, frequently with short notice (for example, same day for a call-out). MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities, or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at **************. Job Posted by ApplicantPro

Do you enjoy caring for others and building relationships with patients, providers and peers? Join our team! Our care team assistants are an important part of the Salem Clinic family! Full time opening at: Salem Clinic Main | 2020 Capitol St Ne, Salem OR 97301 | OB/GYN Benefits offered for full-time and part-time (budgeted 22.5-40 hrs/wk): 401(k) retirement plan- 10% employer contribution 100% Clinic paid employee premiums for medical, dental, and vision plans. 50% Clinic paid premiums for part-time employees. Free Lab and Imaging services when performed at Salem Clinic for those covered with the Clinic's medical plan. Health Reimbursement Account Life & Long-term Disability Insurance Paid time off & Holiday pay Flexible Spending Account Athletic & Weight Management Club Credits Bilingual pay differential program (3% wage increase if qualified) Job Summary: Provides direct hands-on and clerical support to healthcare providers and nursing staff. This position's goal is to help improve our patient's experience of care. Required Knowledge, Skills, Abilities: High School diploma or GED. Ability to maintain confidentiality. Skill in establishing and maintaining effective working relationships with patients, medical staff, and the public. Ability to interpret, adapt, and apply guidelines and procedures. Ability to communicate clearly. Ability to read, understand, and respond to detailed oral and written instructions. Ask clarifying questions as necessary. Ability to be flexible and adaptable to work volume. Ability to recognize problems and share ideas for solutions. Good judgment and decision making skills. Ability to utilize computer programs and the ability to type at least 30 wpm. Ability to provide a wide range of clerical tasks including photocopying, faxing, management of records, entering and retrieving information from EPIC. Must be a team player, have a positive attitude, and be detail oriented. Must be highly organized and able to plan day to day workload in order to meet the demands of the position without direct supervision. Ability to coordinate communication between patients, their families, and the care team. Ability to prioritize, multitask, and handle frequent interruptions. Preferred Qualifications: Experience working in a medical office/clinic setting. Knowledge of medical practice and medical terminology Bilingual Essential Functions: Morning Check-in with team. Check provider boxes and separate documents. Makes follow up phone calls to outside specialists for consult notes or see if patient scheduled. Surgical Clearance Forms: Fax/Call once approved FMLA paperwork: Fill out, obtain ROI's Prepare nursing home and home health orders. Faxes documents or locates fax numbers for nursing. (Pharmacies, care facilities, outside providers etc.) Reschedules patients if appointment is unexpectedly cancelled. Manages Immunization data in ALERT. (Entering historical immunizations, inactivating patients, print out most current VIS as needed.) Makes follow up phone calls for Health Maintenance items (e.g. Fit Kits, overdue immunizations). Assists with monitoring metrics (working metric reports; may involve calling patients, scheduling and/or placing orders). Assists with scrubbing the charts prior to the visit to check Health Maintenance, etc. Assists with prior authorizations including Rx Refill as needed. Schedules follow up appointments before patient leaves the office or under the direction of the provider. Assists with abstracting patient information and entering outside information (i.e. diabetic retinal exam results). Fills out referral forms, prints office visit note and faxes appropriately Writes patient letters under the direction of the provider. Prints off medical records as requested by nursing staff or providers. Maintains supply of handouts; copying as needed. Preps hardcopy prescriptions for pickup (Look up UDS and pain contract /material risk and attach as needed, fill out half sheets, call patients to advise that their prescriptions are ready). Enters supply orders for department and puts away supplies as they come in. Stock and clean medication/supply room. Escorts/monitors drug reps and assists in obtaining the provider's signature (department specific). Assists with courtesy calls as able (patients needing help to cars). Replaces sharps containers when full. Help clean exam rooms for quick turn over. Print out after visit summary and give to patients at the end of appointment. Assist with/ Perform Retinal eye exam (on the job training available). Act as a medical chaperone as needed by provider request. Assists with other clerical/supportive duties as determined by Nursing Administration. Our mission at Salem Clinic is to improve the health of those we serve in a spirit of compassion and respect.

**Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team** **.** At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. **Job Overview** **Position Schedule:** Full-Time Branch Address: 115 Mcnary Estates Dr Ste C, Keizer, OR This job posting is anticipated to remain open for 30 days, from 10-Dec-2025. The posting may close early due to the volume of applicants. **If you find yourself looking for a fulfilling career** , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. **Role Summary:** As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. **We'll give you the support you need. Our team will be there every step of the way, providing:** + Comprehensive 6-month training including an experienced peer to help mentor you + A wide support network that extends from your branch office to your region to the home office + You'll often work independently but will have a team of thousands backing you every step of the way **Can you see yourself...** + Delivering exceptional personalized service to ensure clients feel understood and informed + Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year + Actively listen for situations in the clients' lives that may indicate a need for additional services + Driving marketing activities such as planning and executing events **You can also expect...** + A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions + An inclusive environment where everyone's different viewpoints are valued and help to achieve results. + We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being + Full-time Associates receive the following benefits: + Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page (*********************************************************************************************** . **You'll be competitively compensated...** + Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. + Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. + The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. **Hiring Minimum:** $23.85 **Hiring Maximum:** $25.35 Read More About Job Overview **Skills/Requirements** **What skills would make you a successful BOA?** + Analytical Thinking + Attention to Detail + Adaptability + Conversational Skills + Digital Tool Utilization + Team Collaboration **Role Requirements** + **Client Service:** Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. + **Account Management:** Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. + **Administrative & Operational Support:** Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. + **Technology:** Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements **Awards & Accolades** At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones (*********************************************************************** Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones (************************************************************************************ Read More About Awards & Accolades **About Us** Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report (******************************************************************************************************************************************** . ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

Roberson Ford is seeking an additional person to help out in our business office. **Wage to be discussed during interview - will vary depending upon experience** Job Specifics: Receptionist Cashiering for our parts and service departments Other duties include but limited to: Filing, scanning, supporting other roles in the office as needed. **A variety of other duties may be included, which would be discussed in an interview. Work Schedule: Full-time, M-F 8:30-5:30 Job Requirements: Must be 18 years or older Must be able to use a 10-key by touch Must be proficient with computers - ability to use programs such as Excel, Word, email, etc proficiently Ability to sit for long periods of time as needed Ability to communicate well with co-workers, vendors and customers as needed. Excellent customer service skills required. Attendance is critical - this is a small office, and all roles depend upon each other to be at work and get the job done. Must have prior office experience Benefits: 401(k) Dental insurance Employee discount Health insurance Paid time off Work Location: In person

Job Title: Office Manager/Administrative Support SpecialistJob Description Join a dynamic team where your skills in administrative support, accounting, and human resources will be highly valued. As an Office Manager/Administrative Support Specialist, you will play a crucial role in ensuring smooth operations within the company by managing employee files, tracking attendance, and handling accounts payable and receivable tasks. Responsibilities + Maintain and organize employee files in ShareFile and the HRIS system. + Monitor and track employee attendance; notify managers of patterns of tardiness or absenteeism. + Track employee training requirements, notify managers when training is due, and coordinate group training sessions. + Post customer payments in Cetec ERP, including scanning and transmitting paper checks to the bank. + Prepare and send statements to customers with past-due accounts. + Enter vendor invoices into Cetec following established procedures; refer mismatched vouchers to Purchasing. + Process non-PO invoices after obtaining required approvals. + Prepare weekly check runs, print checks, and handle mailing of signed checks. + Reconcile the Received Not Vouchered report in Cetec ERP and obtain missing invoices from vendors. + Answer and direct incoming phone calls professionally. + Collaborate with the Document Control Specialist to maintain ISO 9001 and AS9100D documentation, including supporting materials. + Coordinate employee events and manage company-provided snacks. Essential Skills + Proficiency in Microsoft Office. + Experience in accounts payable and receivable. + Strong administrative and HR support skills. + 2-4 years of experience in accounting, human resources, or a related field. + Ability to exercise independence and discretion. + Excellent multitasking abilities. + High attention to detail and strong organizational skills. + Demonstrated problem-solving and critical thinking skills. + Excellent communication and customer service skills. Additional Skills & Qualifications + Associate's degree in business or equivalent experience in HR, Accounting, or office management. + Mathematical ability. + Must pass a background check upon hiring. Work Environment Work onsite at a manufacturing site in a small cubicle area for the Admin team. The schedule is Monday to Friday, with shifts from 6am to 2:30pm or 7am to 3:30pm, including a 30-minute lunch break. This position reports directly to the Customer Service Manager. Job Type & Location This is a Permanent position based out of Salem, OR. Pay and Benefits The pay range for this position is $46800.00 - $46800.00/yr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Salem,OR. Application Deadline This position is anticipated to close on Dec 23, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

Service Center McMinnville Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center's consistent application of all Caliber Standard Operating Procedure's through ongoing training and monitoring. BENEFITS OF JOINING THE CALIBER FAMILY * Benefits from day one: Immediately eligible for medical, dental and vision * Industry Comparable Pay - Paid weekly and eligible for overtime * Paid Vacation & Holidays - Can begin accruing day 1 * Career growth opportunities - we promote from within! * A career for life: You'll gain hands-on experience within a production shop. REQUIREMENTS: * 2+ years of experience within a customer facing environment * 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred) * Must have a valid driver's license and be eligible for coverage under our company insurance policy ABILITES/SKILLS/KNOWLEDGE * Effective verbal and written communication skills * Ability to navigate multiple software systems, i.e., Microsoft Office Suite * Work through competing priorities and adapt easily to a fast-paced environment * Ability to provide personable, friendly customer service to internal and external customers Caliber is an Equal Opportunity Employer

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Details Information Job Title Graduate Project Assistant (Wood Specimen Processing) Appointment Type Student Employee Job Location Corvallis Position Appointment Percent 100 Appointment Basis 12 Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Remote or Hybrid option? Min Hourly Rate $15.05 (Standard); $14.05 (Non-Urban); $16.30 (Portland Metro) Max Hourly Rate $21.50 (Standard); $21.00 (Non-Urban); $22.00 (Portland Metro) This recruitment will be used to fill one (1) part-time (a maximum of 24 hours per week) Graduate Project Assistant for the College of Forestry, Earth, Ocean, and Atmosphere Sciences at Oregon State University (OSU). This position is in support of a graduate research assistant working on MS project. Transferable Skill Development OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below: Communication, Teamwork, Professionalism, and Equity & Inclusion. Position Duties * Harvesting marked sections from broken lumber specimens for moisture content measurement and small clear specimen fabrication for mechanical tests * Measure moisture content of harvested pieces (standard oven dry method) * Fabricate Small clear specimens according to the provided cutting plans * Transfer lumber specimen ID on harvested pieces * Generating and maintaining measurement log (paper or electronic) Minimum Qualifications Full Employment Eligibility Requirements can be found here: **************************************************************************** * Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study * Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment * Must meet the applicable minimal enrollment standard * High School student: Regularly enrolled in a high school or participating in a home-schooling program * Undergraduate and post-baccalaureate student: 6 credit hours per term * Undergraduate international student: 12 credit hours per term* * Graduate student officially admitted to Graduate School: 5 credit hours per term * Graduate international student officially admitted to Graduate School: 9 credit hours per term* * International students may be allowed to carry fewer hours than specified above and still be considered "full-time" by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center. Additional Required Qualifications * Safety training required: WSE Basic shop safety and powered tools operation. * PPE required: Ear and eye protection, respirator, steel toe boot Preferred (Special) Qualifications Working Conditions / Work Schedule * We will assist in obtaining proper respirator for the job Posting Detail Information Posting Number P12647SE Number of Vacancies 1 Anticipated Appointment Begin Date 01/12/2026 Anticipated Appointment End Date 09/11/2026 Posting Date 12/01/2025 Full Consideration Date Closing Date 12/12/2025 Indicate how you intend to recruit for this search Competitive / Student - open to ALL qualified/eligible students Special Instructions to Applicants When applying you will be required to attach the following electronic documents: * A brief letter of interest, highlighting required skills and qualifications. * Two references (instructors of recent lab courses or supervisors of prior lab work). For additional information please contact: Lech Muszynski at ****************************** We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. Note: All job offers are contingent upon Human Resources final approval Supplemental Questions

Service Center Newport OR Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to effectively perform their job, providing accurate and timely payroll and HR-related administration and recordkeeping for all center associates, maintain Accounts Receivables, Accounts Payable accounts and Cash Handling procedures to company standards, and provide a world class customer experience to all customers by ensuring center's consistent application of all Caliber Standard Operating Procedure's through ongoing training and monitoring. OUR OFFICE ADMINSTRATOR FOR THIS POSITION CAN MAKE UP TO: $18.00 to $22.00 per hour BENEFITS OF JOINING THE CALIBER FAMILY Benefits from day one: Immediately eligible for medical, dental and vision Industry Comparable Pay - Paid weekly and eligible for overtime Paid Vacation & Holidays - Can begin accruing day 1 Career growth opportunities - we promote from within! A career for life: You'll gain hands-on experience within a production shop. REQUIREMENTS: 2+ years of experience within a customer facing environment 1+ years of experience with Accounts Payable, Accounts Receivable and Payroll (Preferred) Must have a valid driver's license and be eligible for coverage under our company insurance policy ABILITES/SKILLS/KNOWLEDGE Effective verbal and written communication skills Ability to navigate multiple software systems, i.e., Microsoft Office Suite Work through competing priorities and adapt easily to a fast-paced environment Ability to provide personable, friendly customer service to internal and external customers Caliber is an Equal Opportunity Employer