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  • An Inpatient Psychiatrist Is Wanted for Locums Assistance in Connecticut

    Comphealth

    Branch office administrator job in New London, CT

    Interested in this assignment? Or maybe you still have not found what you are looking for? Contact one of our specialty-specific recruiters to get access to our vast network of open jobs, including some jobs that never get posted. CompHealth will handle all the details like housing and credentialing for you, and our services are always free to you. Monday - Friday 8 am - 4 pm -- no call required 10 - 12 patients per day with 1 - 2 additional psychiatric consults per week Inpatient adult unit with emergency services Experienced with methadone and suboxone induction Comprehensive care including medical team collaboration and family communication We negotiate better pay and deposit it weekly We arrange complimentary housing and travel and comprehensive malpractice coverage We simplify the credentialing and privileging process Access to online portal for assignment details and time entry Your specialized recruiter takes care of every detail From $185.00 to $220.00 Hourly Ranges shown should be used as an estimate and are affected by many factors including the critical need of the position, your overall experience and qualifications, and other considerations. Please reach out to your consultant for more information. CompHealth JOB-3101501 CompHealth started in 1979 with the idea of connecting top healthcare providers to the communities who need them and has since become the industry leader in healthcare staffing. Connecting with each person?s unique story in order to find them the right job for their lifestyle is what makes us different. And with 1,000 employees in offices across the nation, we have the team in place to ensure that every provider and facility staff recruiter receives the excellent customer service we?ve offered for nearly forty years. Learn more at comphealth.com so we can find the job that?s just right for you.
    $41k-129k yearly est. 1d ago
  • Administrative Assistant

    Beacon Hill 3.9company rating

    Branch office administrator job in Boston, MA

    Administrative Assistant to $70K - Join a Mission Driven Organization! Our client, a stable and culture-oriented nonprofit, is seeking an Administrative Assistant to deliver high-level support to executive leadership in a fast-paced environment. This role involves managing complex calendars, coordinating meetings, and serving as a trusted point of contact for internal and external stakeholders. The ideal candidate brings proven administrative experience and exceptional organizational skills. Position Details: Location: Roslindale, MA Work Model: In Office Degree: Preferred Responsibilities include managing dynamic calendars for multiple executives; coordinating meetings and logistics; serving as a liaison between leadership and stakeholders; partnering with other assistants to ensure seamless support; anticipating scheduling conflicts and resolving them proactively; and providing general administrative support including correspondence and document preparation. The ideal candidate possesses prior experience supporting senior leaders; strong calendar management and prioritization abilities; excellent organizational and communication skills; high level of discretion and professionalism; and a collaborative approach to working within a team environment. Enjoy competitive compensation, comprehensive benefits, and free on-site parking while contributing to an organization dedicated to transforming the aging experience! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)
    $70k yearly 4d ago
  • Administrative Specialist

    Take2 Consulting, LLC 3.7company rating

    Branch office administrator job in Warwick, RI

    Administrative Specialist II Interview Format: A brief MS Team interview, looking to onboard ASAP Mission: We are seeking an Administrative Specialist to support a United States Coast Guard unit in the Providence, RI metro area. Role Overview: Performs office admin, contract admin, and facility operation activities. Assists in all business, cost containment, and accounting activities. Provides cost control advice to management. Prepares correspondence and maintains filing and tracking system for easy retrieval. Maintains calendar of management activity. Assists in preparing management progress reports. Review Real Property Leases, CAD drawings, Land Surveys, Deeds, Transfer of Sale documents of assets including, Buildings, Houses, Aids to Navigation (ATONs) and Easements. Add new Ingrants into USCG Real Property system of record (SAM) using corresponding data from Lease agreement and all relevant acquisition documentation. Verify Lease start/end dates, renewal options, Lessor/Grantor info and monthly rental amounts are accurate in the system of record based on supporting documentation. Review and update Ingrants in SAM to reflect current Real Property Specialist (RPS) assignment according to area of responsibility (AOR). Run various ad-hoc reports for Ingrants in SAM in support of further analysis. Organize CEU Miami's SharePoint & Teams Document Library for ease of use and access. Review checklist to gather materials needed for tracking and organizing, lease agreements, construction and planning documents, site photos, email correspondence and all acquisition documents. Verify active Ingrants have accurate OPFAC and Lessor/Grantor info. Confirm leases are paid timely. Identify areas for process improvement and coordinate with Deloitte team members to implement change. Requirements: 2-5 years of experience Attention to detail and ability to manage high-volume, deadline-driven tasks. Extremely organized with effective communication skills. Can pick up the CAD experience (experience with this would be a big plus) Have to be willing to research and dig for their questions; sometimes this information is difficult to find Internal audit background would be helpful Good worker, attention to detail, can manage own work Degree preferred, not required
    $42k-51k yearly est. 4d ago
  • Office Administrative Assistant

    The Hollister Group 3.8company rating

    Branch office administrator job in Boston, MA

    People Team Coordinator Join our client-a dynamic leader in real estate investments- as a People Team Coordinator and become an integral part of a forward-thinking organization dedicated to innovation and community-building. In this key role, you will serve as the welcoming face of the office, expertly managing front desk operations and supporting various administrative functions. If you thrive in a vibrant environment where attention to detail, professionalism, and a personable demeanor are valued, this opportunity offers you the chance to contribute to a groundbreaking company. Responsibilities: Serve as the primary point of contact for visitors, vendors, and residents, ensuring a warm and professional reception experience. Coordinate office entry systems, including intercom and access control, to facilitate seamless visitors' flow. Assist with scheduling meetings, catering arrangements, and event setups to support office functions. Maintain a clean, organized front desk and communal areas, ensuring a professional environment. Respond promptly to inquiries and direct calls or messages with clarity and professionalism. Support general office operations and contribute to a positive workplace ambiance. Demonstrate proactive problem-solving skills by independently addressing day-to-day office needs and issues. Requirements: 1-2 years of office administration or relevant customer-facing experience. Outgoing, personable, and able to engage effectively with diverse visitors and team members; hospitality background is a plus. Excellent verbal and written communication skills. Highly organized with keen attention to detail and strong multitasking abilities. Professional, polished, and reliable; self-motivated with a service-oriented mindset. Proficiency in Google Suite and Slack (training provided). Delegates flexibility and creativity in solving problems quickly and efficiently. High school diploma or equivalent required; degree is not mandatory. Our Commitment to Inclusion & Belonging The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.
    $32k-39k yearly est. 2d ago
  • Administrative Support Specialist

    Pride Health 4.3company rating

    Branch office administrator job in Boston, MA

    Pride Health is looking a Administrative Support Specialist to support our client's medical facility which is Boston, MA Title: Administrative Support Specialist Rate : $20 to $23/hr Position Summary The Administrative Support Specialist will provide comprehensive administrative and clerical support to a team of four providers (3 MDs and 1 PA). This role involves patient scheduling, coordination of clinical activities, maintaining accurate records, and facilitating communication between patients, providers, and internal departments. The ideal candidate is organized, detail-oriented, and able to support a fast-paced clinical environment. Essential Responsibilities Communication & Front Desk Support Answer and screen incoming telephone calls, take accurate messages, or direct calls appropriately. Greet and assist patients, families, visitors, and staff. Provide timely, clear, and accurate information within the scope of authority. Scheduling & Patient Coordination Update patient demographics and insurance details; obtain specialist referrals as needed. Schedule, reschedule, and confirm patient appointments using scheduling tools. Coordinate ancillary appointments and procedures with hospital departments. Clinical Support & Record Management Obtain necessary patient information from referral sources. Prepare, maintain, and organize patient records for clinical activities. Act as a liaison with other departments and external parties in a professional and supportive manner. Handle confidential information responsibly and communicate relevant policies as needed. Billing & Financial Responsibilities Collect co-payments at point-of-service. Process billing tickets accurately and forward them to billing staff per protocol. Reconcile daily collections following established procedures. Provider Calendar & Documentation Support Manage provider clinical and administrative schedules. Type correspondence, manuscripts, letters, and patient notes as required. Support documentation in clinical computer systems and prepare routine reports. Appointment Communication Notify, confirm, and remind patients of upcoming appointments (consultations, follow-ups, simulations) via phone or mail. Authorization Management Obtain authorizations for radiologic exams as required. General Administrative Duties Sort, copy, file, and distribute incoming and outgoing correspondence and mail. Provide backup support for these tasks in the absence of the Administrative Assistant I (AAI). Special Projects & Process Improvement Participate in special projects and contribute to process improvement initiatives as assigned. Required Qualifications Education: High School diploma or GED required; Associate's degree preferred. Experience: 1-3 years of related work experience in an administrative or healthcare setting. Technical Skills: Proficiency with computer systems, including web-based applications and Microsoft Office (Outlook, Word, Excel, PowerPoint, Access). Benefits Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors. Equal Opportunity Employer As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.
    $20-23 hourly 2d ago
  • Part-Time Office Administrative Assistant (Contractor)

    Csoft International

    Branch office administrator job in Boston, MA

    📍 Downtown Boston - Financial District We are a fast-growing AI language technology startup seeking a reliable and proactive Administrative Assistant to support our management team and keep our office running smoothly. This is a great opportunity for someone who is organized, resourceful, and enjoys working in a professional, dynamic environment with the flexibility of a part-time schedule. A proactive, creative, and high-energy approach will be especially valued. What You'll Do Provide office administration and executive support Manage scheduling, travel arrangements, and phone calls Assist with bookkeeping and basic accounting tasks Help coordinate events, meetings, and occasional candidate screenings Support annual tradeshows, marketing events, and special projects Any other tasks assigned to What We're Looking For Proven experience as an Admin/Executive/HR Assistant Proficiency in Microsoft Excel; tech-savvy Strong organizational, communication, and problem-solving skills Outgoing, professional, and independent, with good writing ability Second language preferred | Associate degree or higher What We Offer Modern office in Boston's Financial District Stable Monday to Thursday weekly schedule A meaningful role in a supportive, growing team
    $33k-44k yearly est. 3d ago
  • Administrative Assistant

    Integration International Inc. 4.1company rating

    Branch office administrator job in Boston, MA

    Job Title: Staff Assistant Pay Rate: $25/hr (W2) Duration: 3 Months Mode of Work: 100% Onsite Work Schedule: 1st shift - 35 hours/week We are seeking a Staff Assistant to provide administrative support to a research office. The role involves working independently on a wide range of administrative duties to support office operations and research activities. Key Responsibilities: Serve as the first point of contact for the office, greeting visitors, answering phones, and responding to general inquiries. Schedule meetings, manage calendars, and coordinate appointments for office staff and leadership. Prepare, proofread, and distribute routine correspondence, memos, reports, and other documents. Organize and maintain electronic and paper files for easy accessibility. Assist with travel arrangements, including booking and expense reporting. Order and monitor office supplies and equipment. Support planning and execution of office events, meetings, and workshops. Perform data entry, maintain databases, and prepare basic spreadsheets or presentations. Assist with onboarding new staff, including preparing materials and coordinating orientation schedules. Handle sensitive information with confidentiality and professionalism. Perform other related duties as assigned. Required Qualifications: High school diploma or equivalent; 3+ years of related experience (education beyond high school may count toward experience). Excellent written and verbal communication skills. Strong organizational abilities and attention to detail. Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to prioritize tasks and manage time efficiently in a fast-paced environment. Professional demeanor and strong interpersonal skills. Ability to work independently and as part of a team. Commitment to confidentiality and discretion. Ability to successfully pass a background check. Working Conditions: May be required to sit and/or stand for long periods. Occasional overtime may be required.
    $25 hourly 21h ago
  • Arabic-Speaking Administrative Assistant

    Monument Staffing

    Branch office administrator job in Boston, MA

    Administrative Assistant (Arabic-Speaking) A leading healthcare organization is seeking a detail-oriented and service-driven Administrative Assistant to support international patients coming to the United States for medical care. This role is ideal for someone who excels in administrative operations, enjoys helping others, and can provide culturally sensitive support to individuals and families navigating their care journey. Key Responsibilities Serve as the primary point of contact for international patients, providing warm, professional customer service throughout their visit. Manage scheduling, appointment coordination, and logistical support to ensure a seamless experience. Assist with intake documentation, registration, and maintaining accurate patient records. Communicate frequently with patients, medical staff, and internal teams to relay updates and coordinate next steps. Support general administrative functions, including drafting correspondence, data entry, filing, and organizing materials. Provide culturally appropriate service and language support for Arabic-speaking patients and families. Qualifications Fluency in Arabic (verbal) and English (verbal and written) is required. Previous experience in administrative support, customer service, or patient services preferred; healthcare setting experience is a plus. Excellent communication skills with a strong focus on hospitality and professionalism. Highly organized, resourceful, and able to manage multiple priorities in a fast-paced environment. Proficient with common office software (Microsoft Office, scheduling systems, etc.). Ability to maintain discretion and handle sensitive information with care. Requirements Will be required to provide 5 reference contacts before offer stage. Will be required to prove Arabic verbal fluency before offer stage. **Quoted hourly range does not guarantee the final hourly offer. Offers will be determined by variables such as years of experience, education level, etc. by the client.** **This job posting is being posted on a clients behalf by an agency. For confidentiality reasons, this is not the original/exact job description. One will be provided to candidates that are invited to interview with the client.**
    $36k-47k yearly est. 2d ago
  • Administrative Assistant - Mid Level

    The Planet Group 4.1company rating

    Branch office administrator job in Framingham, MA

    Administrative Assistant Contract at least 4 months with potential for extension Hybrid/Onsite at minimum 2 days a week in Marlborough, MA Hourly rate: $23.00-26.00/hr Must have: 3 years+ Admin experience at companies with over 500 employees Excel Word Powerpoint Outlook Expense management Administrative Assistant The Administrative Assistant will provide comprehensive support to leadership team, ensuring smooth operations and efficient coordination across a variety of administrative functions. This role requires strong organizational skills, discretion, and the ability to handle confidential and complex matters with professionalism. Key Responsibilities: Manage multiple calendars, schedule meetings, and coordinate logistics. Arrange travel itineraries, process expenses, and support timekeeping. Serve as a point of contact for internal and external inquiries, resolving issues with tact and involving cross-functional partners as needed. Maintain filing systems, records, supplies, and office organization. Coordinate meetings, trainings, and conferences, including catering, room setup, equipment, and follow-up. Assist with onboarding logistics such as ordering supplies and equipment. Provide back-up coverage and general support for other administrative staff as needed. Review and refine processes, recommending improvements to enhance efficiency. #AFHR
    $23-26 hourly 3d ago
  • Part-Time Administrative Assistant

    Forrest Solutions 4.2company rating

    Branch office administrator job in Boston, MA

    Part-Time Office & Hospitality Coordinator Schedule: Monday-Friday, 8:00am - 12:00pm PM (25 hours per week) Pay - Rate: $30.00/hr The Part-Time Office & Hospitality Coordinator is responsible for ensuring a seamless, high-quality workplace experience for clients, associates, and guests. This role supports front-of-house operations without a traditional reception desk, including guest registration, conference room coordination, office supply management, vendor coordination, and general facilities support. The ideal candidate brings high energy, exceptional follow-up skills, strong relationship-building abilities, and a “white glove” hospitality mindset. They are comfortable working independently, providing updates to a remote leadership team, and serving as the on-site point of contact for daily office needs. Key Responsibilities Hospitality & Client Experience Deliver a memorable, professional, and welcoming hospitality experience for all clients, guests, and associates. Serve as the primary point of contact for all employee requests and onsite needs. Register and check in guests in coordination with the Security team. Conduct regular check-ins with associates and recap key needs or issues to the client and leadership team. Build strong relationships through proactive communication and dependable follow-up. Front-of-House Operations Manage guest registration and direct inquiries (no traditional reception desk). Answer and route company phone lines as needed. Ensure conference rooms are booked, set, maintained, and reset throughout the day. Office Operations & Administration Maintain general cleanliness and organization of office space, including kitchens, pantries, office supply areas, conference rooms, and shower rooms. Monitor, order, and restock office, pantry, and beverage supplies. Order office lunches on a regular basis. Sort and distribute daily mail. Facilities & Vendor Coordination Collaborate with vendors, building management, engineering, and facilities teams to address maintenance issues and ensure the office remains fully functional. Coordinate repairs, supply orders, and any third-party vendor needs related to office upkeep. Administrative Support Use Outlook and ticketing systems to manage requests, track tasks, and communicate updates. Run end-of-day reports and provide routine updates to remote managers. Assist with any additional reasonable administrative or hospitality-related tasks. Qualifications College degree preferred. Minimum 3 years of Office Coordinator, Receptionist, or Administrative Support experience. At least 2 years of experience in a client-facing corporate environment. Strong written and verbal communication skills (writing sample may be required). High-energy, polished, and hospitality-driven demeanor. Comfortable working independently and staying mobile throughout the space. Proficient with Outlook; experience using ticketing systems. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
    $30 hourly 1d ago
  • Administrative Assistant

    Wayne J. Griffin Electric, Inc. 4.3company rating

    Branch office administrator job in Holliston, MA

    Wayne J. Griffin Electric, Inc. provides electrical and telecommunications contracting services to clients and communities across New England and in the Southeast. As we continue to grow and promote from within, we are looking for a full-time Administrative Assistant who would like to work as part of a dynamic team that provides critical support to our Project Management efforts. Responsibilities Include: Collaboration with internal departments to prepare, finalize and submit all written correspondence on behalf of our Project Management team Partnering with the Project Management Team to submit permits within the New England Area Maintaining accurate and up-to-date contact information in the central system and within letter templates. Occasional front desk support Must Haves: Exceptional written communication skills Strong attention to detail with the ability to proofread and ensure accuracy in correspondence Proficiency in Microsoft Office applications and strong typing skills, experience in Adobe or Bluebeam a plus Ability to stay organized, multitask, and adapt to changing priorities in a fast-paced environment Excellent follow-up skills and attention to deadlines Previous experience in the construction industry is a plus Along with competitive compensation, Wayne J. Griffin Electric, Inc. offers a comprehensive benefits package including Blue Cross Blue Shield PPO (Medical, Dental & Vision), health and wellness programs, 401(k) with company contribution and up to $2,000 per year in tuition reimbursement. With over 45 years in the industry our culture is collaborative, team-orientated and results focused. We strive to help our employees to grow and achieve their career desires, through training, education, and mentorship. Visit us at our website: ***************************** to learn more. Take the next step in your career and let us learn about you! Apply now: ************************** An Equal Opportunity Employer.
    $37k-44k yearly est. 1d ago
  • Administrative Assistant -- FGDC5692798

    Compunnel Inc. 4.4company rating

    Branch office administrator job in Canton, MA

    Responsibilities / Accountabilities: Provide a high level of customer service to both internal and external customers in person and via email or telephone. Supporting New Employee Orientation and Onboarding processes in compliance with market requirements. Process location invoice/payments for supplier invoices via PGT processes (MyBuy or S4HANA). Manage uniform inventory and ordering process for frontline employees. Maintain confidentiality of confidential documents and information. Comply with company document retention records policy as it relates to payroll-related information. Other administrative and customer support responsibilities as assigned. Provide planning & execution support for company events, such as team meetings, retirement parties, and employee recognition opportunities. Serve as the mobile device location process owner, which involves managing mobile device inventory, enforcing company policies and expectations surrounding mobile devices, and troubleshooting mobile device issue. Serve as the primary back-up to complete daily cashiering documentation, which includes running reports, maintain a log of cashiering activity, and retaining appropriate documentation. Qualifications/Requirements Associate Degree preferred. 3+ years of experience providing administrative support. High level of computer proficiency and ability to become proficient in multiple IT applications. Microsoft suite knowledge and excel skills a must. Must be a strong team player and assist others when necessary. Excellent written and verbal communication skills. Experience in prioritizing work and multi-tasking, with a strong sense of urgency. Outstanding organization, time management, and follow-up skills. Responsible and reliable. Self-motivated and proactive. Aptitude to work with minimal supervision - set goals, create and implement action plans, and monitor progress toward goals.
    $46k-59k yearly est. 1d ago
  • Branch Office Administrator

    Edward Jones 4.5company rating

    Branch office administrator job in Newton, MA

    This job posting is anticipated to remain open for 30 days, from 26-Nov-2025. The posting may close early due to the volume of applicants. Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: * Comprehensive 6-month training including an experienced peer to help mentor you * A wide support network that extends from your branch office to your region to the home office * You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… * Delivering exceptional personalized service to ensure clients feel understood and informed * Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year * Actively listen for situations in the clients' lives that may indicate a need for additional services * Driving marketing activities such as planning and executing events What skills would make you a successful BOA? * Analytical Thinking * Attention to Detail * Adaptability * Conversational Skills * Digital Tool Utilization * Team Collaboration Role Requirements * Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. * Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. * Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. * Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. You can also expect… * A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions * An inclusive environment where everyone's different viewpoints are valued and help to achieve results. * We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being * Full-time Associates receive the following benefits: * Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… * Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. * Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. * The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.
    $43k-55k yearly est. 14d ago
  • Office Coordinator-Oncology

    Southcoast Health System 4.2company rating

    Branch office administrator job in Fall River, MA

    Community Focused. Care Driven. Join Southcoast Health, where your future is as promising as the care we provide. Our commitment to each other, our patients, and our community is more than a mission - it's our way of life, and you'll be at the heart of it. Southcoast Health is a not-for-profit, charitable, health system with multiple hospitals, clinics and facilities throughout Southeastern Massachusetts and Rhode Island. Nestled in local communities, Southcoast Health provides inclusive, ethical workplaces where our highly skilled caregivers offer world-class, comprehensive healthcare close to home. Find out for yourself why Southcoast Health has been voted 'Best Place to Work' for 7 years in a row! We are searching for a talented Office Coordinator - Oncology Hours: 32hrs Shift: Day shift, Monday, Tuesday, Thursday, Friday 10:00am - 4:30pm, Thursday 7:30am - 4:00pm Location: Cancer Center - Fall River, MA A career at Southcoast Health offers you: * A culture of well-being that embraces, respects, and celebrates the rich diversity of one another and the communities we serve * Competitive pay and comprehensive benefits package * Generous Earned Time Off Package * Employee Wellbeing Program * 403B Retirement Plan with company match * Tuition assistance / Federal Loan Forgiveness programs * Professional growth opportunities and customized leadership training Available to regular status employees who are scheduled to work a minimum of 24 hours. Southcoast Health is an Equal Opportunity Employer. Responsibilities Position reports to the Practice Manager/Administrator or designee. Check-in and check-out patients at assigned practice(s). Perform various operational support functions including scheduling patient visits, tests and complex oncology treatment plans. Greet patients, answer, and direct telephone calls. Perform various clerical and administrative functions. May cover different offices as needed or directed. Qualifications * Equal to completion of four years high school. * Strong communication skills and the ability to handle multiple priorities with attention to detail required. * Working knowledge of medical terminology, excellent customer service and telephone skills/etiquette required. * Prior work experience in a hospital or medical office practice setting in patient access, patient accounts or customer service preferred. * Experience with electronic medical record, hospital patient registration systems, business office machines, and handling cash required. * A minimum of three (3) year of related work experience and prior training in ambulatory practice management preferred. * Must be fully vaccinated against seasonal Influenza and the COVID 19 virus or to be exempt from the requirement for medical or personal reasons by signing a statement certifying you are choosing to be exempt from vaccination once hired Compensation: Pay rate will be determined based on level of experience. Pay Range USD $18.88 - USD $30.44 /Hr.
    $18.9-30.4 hourly Auto-Apply 1d ago
  • Administrator, Office of Violence Prevention

    Internships.com 4.1company rating

    Branch office administrator job in Boston, MA

    Responsible for budgetary and administrative duties for BPHC's Office of Violence Prevention. Responsible for the delivery of annual program budgets, which includes both external grants and city appropriation funds, plus bi-annual budget reforecasts; Responsible for handling and processing all vendor contracts and related invoices. Meets regularly with BPHC's Office of Violence Prevention Director, Budget Director, and other staff as needed to discuss budgets and contracting issues. Monitors revenue and expenditures and reports to program staff regarding budget status on both internal and external projects. Develops tailored budget projections and advises decision makers on available funding. Advises and assists in the preparation of budgetary components of grant applications and subcontract proposals to include staffing models. Responsible for program purchasing including assisting with the development of RFPs, advising on the creation and execution of contracts, and reviewing purchase orders and vendor payments. With Finance staff, ensures program staff are in compliance with federal and state grant and contract requirements and that all programs follow BPHC administrative and procurement processes. Oversees processing of personnel related needs, including the paperwork related to raises, transfers, onboarding and terminations. Operates independently. Uses independent judgement and discretion to make decisions affecting the program and staff as it relates to program operations/services and BPHC policy. Performs other duties as required.
    $33k-45k yearly est. 17h ago
  • Office Coordinator (Front Desk) - Full-Time or Part-Time

    Pro Sports Orthopedics Inc.

    Branch office administrator job in Cambridge, MA

    We are a private orthopaedic practice looking for a reliable part-time administrative professional for coverage in our Brighton and Waltham Offices. The approximate coverage will be a total of 24-28 hours per week. This is a great opportunity to expand your experience within the healthcare field. Essential functions include: Greets all patients upon arrival in a friendly manner Maintains a welcoming and pleasant front desk environment Serves as a receptionist and coordinator of patient flow Prepares clinic and checks insurance eligibility ahead of appointment date Requests and obtains referrals Responsible for collecting co-payments and accurate reconciliation Assures quality patient care by promoting effective communication and teamwork through the organization The ideal candidate is someone who is proactive, personable and works well with others. There may be circumstances where coverage is needed in our other locations (Cambridge and Chestnut Hill) so we value flexibility and a positive attitude. Orthopaedic experience and prior working knowledge of athenahealth, EPIC and Ambra are preferred. Compensation is commensurate with healthcare experience. The overall practice hours of operation are Monday-Thursday 8:00am-5:00pm and Friday 8:00am-4:30pm. QUALIFICATIONSEducationMinimum: High school education or equivalent. Associate's degree in business or applicable field of study a plus.Preferred : Bachelor's degree in Business, Health Care Administration, or applicable field of study.Related ExperienceMinimum: Up to and including one year of experience in a medical office. Training or experience with managed care insurance plans a plus. Medical terminology knowledge a plus.Preferred: Three years of medical office experience. Extensive managed care insurance and referral procurement knowledge.Other Knowledge, Skills and AbilitiesMinimum: Must be able to type 30 words per minute. Ability to communicate effectively, in written and verbal formats. Excellent customer service skills. Ability to deal with people with diverse backgrounds and educational levels. Effective problem solving skills. Ability to manage high phone call volume and to remain organized and composed. Ability to work in team-oriented environment. Must handle patient information in a confidential manner.Preferred: Anatomy and Physiology coursework preferred. Conflict resolution training preferred.Computer CompetencyShows how to use (through a competency assessment) a standard desktop and windows based computer system, including a basic understanding of email, e-learning, intranet and computer navigation. Ability to use other software as required to perform the essential functions of the job.Physical/MentalMinimum: Sitting for extended periods of time. Extensive computer work. Frequent standing, walking. Occasional bending, stooping, twisting. Ability to hear speech, speak, utilize near-far vision and fine motor skills. Ability to perform continuously detailed tasks with frequent interruptions and work prioritization. WORKING CONDITIONSWorks under tight deadlines and manage multiple tasks at the same time while showing respect and courtesy to each individual. General office conditions. ORGANIZATIONAL EXPECTATIONS• Flexibility - Demonstrates exceptional ability and willingness to take on new and additional responsibilities. Embraces new ideas and cultural differences while managing competing priorities.• Accountability - Willingly accepts personal responsibility for attendance, punctuality, decisions, actions, attitudes and behaviors which contribute to the overall effectiveness of the organization. Communicates effectively, follows through on assignments, uses resources efficiently, participates in learning opportunities and treats others with respect and dignity.• Excellence - Serves as a role model and performs job responsibilities to the highest standards in every situation. Delivers “Something More” that ensures a more complete and personally satisfying experience for every patient.• Focus - Understands and demonstrates behaviors consistent with the mission and values of the organization while contributing to the overall success of the strategic plan. All actions are rooted in providing excellent patient care and superior customer service. SYSTEMS AND INFORMATIONTo ensure appropriate utilization of Protected Health Information (PHI) associated with the Health Insurance Portability and Accountability Act (HIPAA) and Boston Ortho Confidentiality of Information Standards, as well as other regulatory entities, individuals employed in this position will be granted systems and information access as appropriate for this position. DISCLAIMERThe above statements are intended to describe the general nature and level of work being performed by the people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. The listed duties may be changed at the discretion of the incumbent's supervisor.
    $34k-47k yearly est. Auto-Apply 60d+ ago
  • Branch Administrator

    Transdevna

    Branch office administrator job in Boston, MA

    The Branch Administrator will proactively provide Administrative and clerical support for the overall operation. This position is based in Boston, MA in supporting the Boston Public Schools location/contract. Transdev is proud to offer: + Competitive compensation package of minimum $21.00/hour - maximum $22.53/hour Benefits include: + Vacation: minimum of two (2) weeks + Full-time work-doesn't follow the school schedule + Holidays: 8 standard -varies by location and year. + Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, short-term disability, and voluntary long-term disability. Benefits may vary depending on the location policy. The above represents the standard Corporate Policy. Key Responsibilities: + Review Driver requests for hours outside scheduled route time (exception hours) to determine the amount of time requested, establish the reasons for the additional time, and review written explanation for the request. + Analyze detailed audit report that highlights yard departure times, student pick-up times, school arrival times, school departure times, student drop-off times, and yard return times for all routes. + Use audit reports, third-party routing software, and other online tools to identify instances where a bus was idling, and/or where a bus deviated from its scheduled route + Make decisions about approving or denying exception time requests based on findings and operating guidelines around driver stops, starts, and actual bus route (versus the scheduled route). + Enter approval/denial information into proprietary time and attendance software that feeds ADP payroll software. + Achieve weekly deadline for completion of the exception time cycle so payroll can meet deadline for the weekly payroll, + Undertake in-depth analyses for certain individual routes with excessive exception time to determine true underlying root cause(s) as needed. + Communicates equipment and data transmission issues that preclude a complete analysis of exception time request to the director of maintenance. + Maintain the integrity of the exception time decision making process. Exercise ethical decision making by neither denying nor approving hours without reasonable justification. + Interface with the Drivers, answer payroll questions, research/respond to payroll discrepancies, and communicate/forward needed payroll adjustments to Payroll. + Obtain/forward required documentation for payroll changes to Payroll. + Assist Drivers with setting-up online access to payroll hours and ADP information on the Drivers' personal phones. + Assist Branch Managers with posting/distributing weekly payroll summary sheets, posting Driver notifications, compiling/filing Driver route information, reviewing/ entering dry run information, ordering office supplies, and other tasks. + Maintain confidentiality of all information. + Perform other duties as assigned. Qualifications: + Ability to work independently with general supervision. + At least one year of experience in general office practices and procedures, preferably 3 years. + HS Diploma or equivalent required, some form of higher education preferred, but not required. + Able to multitask with conflicting priorities. + Proficiency with Microsoft Word and Excel. Ability to use departmental software programs. + Must demonstrate ability to pay close attention to details, and present good planning, organization, and time management skills. + Excellent communications, interpersonal, confidentiality and organizational skills. + Ability to read and comprehend instructions, short correspondence, and memos. Physical Requirements: The essential functions of this position require the ability to: + Work outside in varying temperature, weather, and humidity conditions-100% of the job is performed outside, work alone and in remote locations. + Sit for extended periods (up to 6-8 hours per day); frequently walk for long distances and on possible sloped ground or slippery and uneven surfaces + Push and pull objects up to 25 pounds, occasionally throughout the workday; lift material weighing up to 50 lbs. with or without assistance; occasionally bend, kneel, or crouch to files or equipment stored at ground level + Withstand heavy traffic areas while performing the duties of the job; tolerate exposure to considerable amounts of dust, vehicle fumes and noise Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Transdev complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact ******************** Drug-free workplace: Transdev maintains a drug-free workplace. Applicants must: + Be eligible to work in the United States without requiring sponsorship now or in the future (if based in the U.S.). + Successfully pass a pre-employment drug screen. About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles. Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev - the mobility company - empowers the freedom to move everyday thanks to safe, reliable, and innovative solutions that serve the common good. Find out more at ****************** or watch an overview video at ******************* O5cv0G4mQ The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request. Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status. California applicants: Please Click Here for CA Employee Privacy Policy. Job Category: Administrative / Clerical / Payroll / HR / Accounting Job Type: Full Time Req ID: 6790 Pay Group: ALA Cost Center: 167 The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request. Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law. Drug-free workplace If based in the United States, applicants must be eligible to work in U.S. without restrictions for any employer at any time; be able to pass a drug screen and background check. California applicants: Please Click Here for CA Employee Privacy Policy. About Transdev Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles. Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev - the mobility company - empowers the freedom to move every day thank to safe, reliable, and innovative solutions that serve the common good. Find out more at http://****************** or watch an overview video.
    $21-22.5 hourly 6d ago
  • Office Administrator

    Alantra

    Branch office administrator job in Boston, MA

    ALANTRA is a global investment banking, asset management and portfolio advisory firm focusing on the mid-market with offices in 22 countries across Europe, the US, Latin America, and Asia. With over 500 professionals, the firm is publicly listed since 2015 with a €430Mn market capitalization as of May 2023. Its Investment Banking division employs over 300 professionals, providing independent advice on M&A, debt advisory, financial restructuring, and capital markets transactions. In Asset Management, Alantra offers its clients unique access to a wide range of investment strategies (direct investments, fund of funds, co-investments, and secondaries) in six highly specialized asset management classes (private equity, active funds, private debt, infrastructure, real estate, and venture capital) as well as private wealth management services. Alantra's Portfolio Advisory team is the leading portfolio advisory unit in Europe, with over 160 seasoned professionals across the UK, Spain, Ireland, Italy, Portugal, and Greece dedicated to transaction execution, structuring, pricing, modelling, and data enhancement in relation to credit portfolios and banking platform. For more information, please visit *************** Job Description: About Alantra ALANTRA is a global investment banking, asset management and portfolio advisory firm focusing on the mid-market. With offices across Europe, the U.S., Asia, and Latin America, Alantra employs over 500 highly talented and experienced professionals across 22 countries. Its Investment Banking division provides independent advice on M&A, capital raising, financial restructuring, credit portfolio, and capital markets transactions. For more information, visit ***************. Alantra's U.S. business, headquartered in Boston, MA, and with offices in New York, NY and San Francisco, CA, has specialized in domestic and cross-border mid-market acquisitions and divestitures involving family-owned businesses, multi-national corporations, and private equity investors for over 40 years. The team offers broad sector expertise across a range of industries, including Consumer, Industrials, Healthcare, and Technology; and is focused on executing a strategic growth plan to expand its capabilities and expertise. Position Overview We are seeking a highly organized and proactive Office Administrator to join our team in Boston. As an Office Administrator, you will play a crucial role in overseeing the day-to-day office operations and providing comprehensive administrative support to our Managing Directors. Your exceptional organizational skills and attention to detail will ensure the smooth functioning of our office and enable our leadership team to focus on strategic initiatives. This is an exciting opportunity to be at the heart of our investment banking organization, contributing to its success and growth. The environment at Alantra is both collegial and entrepreneurial, and teamwork is essential to the firm's success. A focus on innovative new ideas across all levels of the team are welcomed and encouraged, and leaders provide various career development opportunities for long-term success. Responsibilities Office Management: Maintain a well-organized and efficient office environment. Coordinate and oversee office supplies, equipment, and facilities, ensuring everything is in working order and appropriately stocked. Administrative Support: Provide high-level administrative assistance to the Managing Directors, including managing schedules, arranging appointments, processing expenses, and organizing meetings. Prepare meeting agendas, take minutes, and follow up on action items as needed. Communication: Serve as the primary point of contact for internal and external inquiries, emails, and phone calls directed to the Managing Directors. Disseminate information effectively and handle sensitive and confidential information with the utmost discretion. Travel Coordination: Arrange travel logistics for the Managing Directors, including flights, accommodation, ground transportation, and itinerary planning. Ensure seamless travel experiences and timely expense reporting. Calendar Management: Maintain and update the Managing Directors' calendars, coordinating with team members to schedule meetings, conferences, and events. Event Planning: Assist in organizing company events, conferences, and workshops. Handle logistical arrangements, venue selection, catering, and other event-related tasks. Document Management: Create, format, and edit documents, reports, presentations, and other business materials as required. Maintain electronic and physical filing systems for easy access and retrieval. Problem Solving: Identify and address operational challenges proactively. Implement process improvements to enhance office efficiency and productivity. Ad Hoc Projects: Assist in special projects and initiatives as requested by the Managing Directors, demonstrating adaptability and the ability to work on diverse tasks. Why Alantra Team-oriented and collaborative culture Unique career development opportunities with focus on long-term growth and success Dynamic and collaborative work environment Competitive salary and bonus plans 100% Healthcare coverage options, HRA and FSA options, dental, vision insurance 401k with match Competitive vacation and holiday plans Fitness reimbursement Employee assistance program Pre-tax commuter benefits Company events and international offsites Team-wide community service initiatives Access to global network If you are a self-motivated, organized individual with a passion for providing exceptional administrative support, we encourage you to apply for the Office Administrator position. Join our team and contribute to the success of our organization in Boston! Requirements: Qualifications/Requirements At least 2 years' experience as an Office Coordinator, Administrative Assistant, or similar role. Bachelor's degree or relevant work experience. Ability to work onsite in our Boston office required. Strong organizational skills and the ability to multitask effectively in a fast-paced environment. Excellent communication skills, both written and verbal. Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other office software. Attention to detail and a high level of accuracy in all tasks. Discretion and the ability to handle sensitive and confidential information. Exceptional problem-solving abilities and a proactive approach to challenges. Prior experience in event planning and travel coordination is a plus. Knowledge of financial administration and basic accounting principles is beneficial. Location: Boston, Massachusetts (onsite)
    $34k-47k yearly est. Auto-Apply 60d+ ago
  • Office Administrator

    Alantra Partners Sa

    Branch office administrator job in Boston, MA

    ALANTRA is a global investment banking, asset management and portfolio advisory firm focusing on the mid-market with offices in 22 countries across Europe, the US, Latin America, and Asia. With over 500 professionals, the firm is publicly listed since 2015 with a €430Mn market capitalization as of May 2023. Its Investment Banking division employs over 300 professionals, providing independent advice on M&A, debt advisory, financial restructuring, and capital markets transactions. In Asset Management, Alantra offers its clients unique access to a wide range of investment strategies (direct investments, fund of funds, co-investments, and secondaries) in six highly specialized asset management classes (private equity, active funds, private debt, infrastructure, real estate, and venture capital) as well as private wealth management services. Alantra's Portfolio Advisory team is the leading portfolio advisory unit in Europe, with over 160 seasoned professionals across the UK, Spain, Ireland, Italy, Portugal, and Greece dedicated to transaction execution, structuring, pricing, modelling, and data enhancement in relation to credit portfolios and banking platform. For more information, please visit *************** Job Description: About Alantra ALANTRA is a global investment banking, asset management and portfolio advisory firm focusing on the mid-market. With offices across Europe, the U.S., Asia, and Latin America, Alantra employs over 500 highly talented and experienced professionals across 22 countries. Its Investment Banking division provides independent advice on M&A, capital raising, financial restructuring, credit portfolio, and capital markets transactions. For more information, visit ***************. Alantra's U.S. business, headquartered in Boston, MA, and with offices in New York, NY and San Francisco, CA, has specialized in domestic and cross-border mid-market acquisitions and divestitures involving family-owned businesses, multi-national corporations, and private equity investors for over 40 years. The team offers broad sector expertise across a range of industries, including Consumer, Industrials, Healthcare, and Technology; and is focused on executing a strategic growth plan to expand its capabilities and expertise. Position Overview We are seeking a highly organized and proactive Office Administrator to join our team in Boston. As an Office Administrator, you will play a crucial role in overseeing the day-to-day office operations and providing comprehensive administrative support to our Managing Directors. Your exceptional organizational skills and attention to detail will ensure the smooth functioning of our office and enable our leadership team to focus on strategic initiatives. This is an exciting opportunity to be at the heart of our investment banking organization, contributing to its success and growth. The environment at Alantra is both collegial and entrepreneurial, and teamwork is essential to the firm's success. A focus on innovative new ideas across all levels of the team are welcomed and encouraged, and leaders provide various career development opportunities for long-term success. Responsibilities * Office Management: Maintain a well-organized and efficient office environment. Coordinate and oversee office supplies, equipment, and facilities, ensuring everything is in working order and appropriately stocked. * Administrative Support: Provide high-level administrative assistance to the Managing Directors, including managing schedules, arranging appointments, processing expenses, and organizing meetings. Prepare meeting agendas, take minutes, and follow up on action items as needed. * Communication: Serve as the primary point of contact for internal and external inquiries, emails, and phone calls directed to the Managing Directors. Disseminate information effectively and handle sensitive and confidential information with the utmost discretion. * Travel Coordination: Arrange travel logistics for the Managing Directors, including flights, accommodation, ground transportation, and itinerary planning. Ensure seamless travel experiences and timely expense reporting. * Calendar Management: Maintain and update the Managing Directors' calendars, coordinating with team members to schedule meetings, conferences, and events. * Event Planning: Assist in organizing company events, conferences, and workshops. Handle logistical arrangements, venue selection, catering, and other event-related tasks. * Document Management: Create, format, and edit documents, reports, presentations, and other business materials as required. Maintain electronic and physical filing systems for easy access and retrieval. * Problem Solving: Identify and address operational challenges proactively. Implement process improvements to enhance office efficiency and productivity. * Ad Hoc Projects: Assist in special projects and initiatives as requested by the Managing Directors, demonstrating adaptability and the ability to work on diverse tasks. Why Alantra * Team-oriented and collaborative culture * Unique career development opportunities with focus on long-term growth and success * Dynamic and collaborative work environment * Competitive salary and bonus plans * 100% Healthcare coverage options, HRA and FSA options, dental, vision insurance * 401k with match * Competitive vacation and holiday plans * Fitness reimbursement * Employee assistance program * Pre-tax commuter benefits * Company events and international offsites * Team-wide community service initiatives * Access to global network If you are a self-motivated, organized individual with a passion for providing exceptional administrative support, we encourage you to apply for the Office Administrator position. Join our team and contribute to the success of our organization in Boston! Requirements: Qualifications/Requirements * At least 2 years' experience as an Office Coordinator, Administrative Assistant, or similar role. * Bachelor's degree or relevant work experience. * Ability to work onsite in our Boston office required. * Strong organizational skills and the ability to multitask effectively in a fast-paced environment. * Excellent communication skills, both written and verbal. * Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other office software. * Attention to detail and a high level of accuracy in all tasks. * Discretion and the ability to handle sensitive and confidential information. * Exceptional problem-solving abilities and a proactive approach to challenges. * Prior experience in event planning and travel coordination is a plus. * Knowledge of financial administration and basic accounting principles is beneficial. Location: Boston, Massachusetts (onsite)
    $34k-47k yearly est. 60d+ ago
  • Office Administrator

    Russian School of Math

    Branch office administrator job in Wellesley, MA

    RSM's unique approach develops critical thinking and has built excellence in math since 1997. Recently featured by NPR and the Atlantic magazine as one of the players in the "Math Revolution" and ranked one of the best schools in the world by the Johns Hopkins Center for Talented Youth, RSM helps children of all levels build a solid math foundation and develop their critical-thinking and problem-solving skills. For nearly two decades, RSM students have consistently achieved remarkable scores on standardized tests and in national and international math competitions, although attaining top test scores is just one of the benefits of our program. RSM helps students of all levels become more confident in math and develop a deeper understanding of the subject. The Russian School of Mathematics is looking to hire a part-time Office Administrator in our Wellesley, MA location. The school operates from 3:30 pm to 8:30 pm on weekdays 9:00 am to 6:00 pm on weekends. The primary responsibility of this position is to provide exceptional customer service, front desk coverage and administrative support to the RSM office and the School Principal. The incumbent will perform a wide range of administrative and general office duties and assist in special projects. Responsibilities: * Provide exceptional customer service via phone and in person to current and prospective clients. * Create a welcoming environment for parents and students through adherence to customer service standards. * Respond to client inquiries, provide information on the school operations * Schedule meetings, maintain records and update the database * Assist in scheduling and coordination of RSM events, parents meetings, awards ceremonies, etc. * Assist in the office supply inventory/ordering and preparing expense reports for the School Principal and the office * Help with special projects as assigned and needed. Qualifications: * Highly organized and motivated, ability to multi-task and prioritize in dynamic, fast paced environment * Good written and verbal communication skills * Professional phone presentation and quick learning skills * Strong skills in MS Word and Excel * Minimum Associates degree or 1-2 years of office experience Benefits: RSM offers a comprehensive benefits package to eligible employees (upon meeting certain criteria) to support your health, well-being, and financial future. Our benefits include: * Medical Insurance: Access to medical plans to fit your needs. * Dental Insurance: Comprehensive dental coverage. * 401(k) Retirement Plan: Save for your future with a company-matched 401(k)plan. * Pre-tax Savings: Take advantage of pre-tax savings options for eligible expenses, including health and dependent care. * RSM Tuition Discount: Enjoy discounted tuition for your eligible dependents for RSM classes. RSM embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity. RSM is an Equal Opportunity/Affirmative Action Employer
    $34k-47k yearly est. 60d+ ago

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