Post job

Branch office administrator jobs in Dubuque, IA - 26 jobs

All
Branch Office Administrator
Assistant
Administrative Assistant
Coordinator Assistant
Office Administrator
Account Administrator
Office Associate
  • Office Coordinator-MHC Dubuque County

    Hillcrest Family Services 3.7company rating

    Branch office administrator job in Dubuque, IA

    Responsibilities The Office Coordinator at our Mental Health Center- Dubuque County is responsible for overseeing and managing the daily administrative activities of an office. The Office Coordinator ensures that the office runs smoothly by managing various tasks such as scheduling, handling correspondence, maintaining office supplies, and providing general administrative support to staff. In addition, you will: * Greet individuals who enter the business office and assists clients with the check in process including verifying client information, insurance information or funding source and making copies of insurance cards as needed. Updating NetSmart with any changes as needed. * Verify initial insurance eligibility prior to intake appointment. Collect co-pays, co-insurance, deductibles, overdue balances from clients at each appointment and documents on their deposits. * Obtain consent for treatment, demographic information, appropriate releases of information, and other required intake information from clients. * Monitor clients' need for prior authorization and additional authorization for services and ensures that authorization is obtained. * Provide clients, families, and funders with client history as needed while maintaining HIPAA guidelines. * Manage client records according to agency, state and federal guidelines. Communicate discharged client information to the Discharge Coordinator. * Answer the telephone and screen/routes all calls appropriately, taking messages if needed. * Serve as a support assistant to all clinical and medical staff including assisting with therapists' scheduling needs and monitoring prescribers' schedules to ensure minimal gaps in their schedules. * Maintain Appointment Fill list as needed and call clients' when there is availability. Enforce the no show policy and maintains walk-in or on-call status spreadsheets and documents in the scheduler under alerts. * Assist eligible clients with completing the initial Region application and upon expiration of their application. * Send copies of billing sheets, insurance cards, Region applications, Region Notice of Decision (NOD), and demographic information to the main office when requested. * Coordinate requests for IT assistance, copier and fax maintenance, and telephone system service as needed. Ensure that the office is stocked with adequate office supplies. * Maintain cleanliness of office including dusting, vacuuming, and removing trash in providers' offices and common areas if applicable. * Balance petty cash bag monthly and submits for replenishment from Finance if more than $10. Prepares weekly and monthly bank deposits and takes the deposits to the bank. Reconciles One Card statement and allocates invoices for the mental health center. * Serves as a support for the other MHC with NetSmart functions and questions, including the scheduler. * Other duties as assigned. Requirements Education: * High school diploma or equivalent is required. Experience: * Previous experience as an office coordinator, office assistant, or a similar role is preferred. * Previous experience working with an electronic health record (EHR) system is preferred. Knowledge/Skills: * Strong organizational and multitasking skills. * Excellent verbal and written communication skills. * Proficient in Microsoft Office * Detail-oriented, proactive, and capable of handling confidential information with discretion. Benefits Competitive benefits package for full-time employees working 30+ hours a week: * Health insurance (up to 79% employer paid) * Dental insurance * Vision insurance * 401(k) with profit sharing and employer match * Paid time off (accrue up to 80 hours during first year of employment; increases based on tenure with agency) * 10 paid holidays * 80 hours sick time * 2 wellness days * Staff development and training * Public Service Loan Forgiveness (PSLF) eligibility for federal student loans * Employer paid CEU's through Relias * PerkSpot- employee discount program * Employee assistance program * Advancement opportunities About the Organization Hillcrest is a non-profit organization that assists adults and children in need of help. Every day, Hillcrest builds confidence in hundreds of people and families. We strive to be a leading provider in supporting brain health and wellness. We're a place where compassion is commonplace. Where our passion soars and faith restores. COVID-19 Vaccination Not Required*
    $29k-36k yearly est. 60d+ ago
  • Job icon imageJob icon image 2

    Looking for a job?

    Let Zippia find it for you.

  • Administrative Assistant

    Kunkel & Associates 3.4company rating

    Branch office administrator job in Dubuque, IA

    Job DescriptionDescription: Dubuque, IA | Full-Time | On-Site Kunkel & Associates is a growing commercial insurance brokerage built on relationships, teamwork, and long-term success. We believe in investing in our people, supporting one another, and creating an environment where employees can grow, contribute, and build meaningful careers. Our Administrative team plays a critical role in keeping our office running smoothly and making a strong first impression for clients, visitors, and teammates alike. ? Position Overview The Administrative Assistant serves as the front door of the organization, providing essential administrative and office support while delivering a warm, professional experience to everyone who interacts with Kunkel & Associates. This role is ideal for someone who is organized, dependable, team-oriented, and comfortable managing multiple priorities in a fast-paced office environment. ? What You'll Do Front Desk & Office Support •Answer and route incoming calls professionally and efficiently •Greet clients, visitors, and vendors with a welcoming, positive presence •Manage incoming and outgoing mail, packages, and deliveries Administrative & Team Support •Create, update, and format documents using Microsoft Office •Prepare and distribute certificates of insurance, auto ID cards, and policy documents •Support sales and service teams with printing, binding, scanning, and filing •Assist with renewal preparation, questionnaires, and loss run requests •Run motor vehicle records and submit to insurance carriers as needed •Process cancellations and assist with day-end close functions Organization & Communication •Maintain accurate contact information in Microsoft Outlook •Monitor electronic mail and faxes daily •Communicate clearly with internal teams and escalate items to the appropriate department when needed ? What We're Looking For •1-3 years of administrative, office, or customer-facing experience •Strong attention to detail and ability to stay organized in a busy environment •Professional communication skills-both written and verbal •Comfortable handling multiple tasks and shifting priorities •Proficiency in Microsoft Outlook, Word, and Excel •Dependable, team-oriented, and willing to step in where needed •Ability to type at least 60 WPM ? Work Environment & Expectations •On-site position (this role requires a consistent office presence) •Monday-Friday, 8:00 AM-5:00 PM •Lunch breaks coordinated with front desk coverage needs •Fast-paced, collaborative office with a supportive training process ? Why Join Kunkel & Associates? •Stable, growing company with long-term career opportunities •Supportive team culture-no “sink or swim” mentality •Clear paths for growth into client service and account support roles •Structured training and onboarding •A workplace that values professionalism, teamwork, and people-first leadership ? Ready to Apply? If you enjoy being the go-to person in the office, thrive on organization, and take pride in creating a positive experience for others, we'd love to hear from you. Apply here: *********************************************************************************************************** Requirements: Job Requirements •Associate's degree or applicable administrative/office experience •1-3 years of experience in an administrative, office support, or customer-facing role •Strong verbal and written communication skills with a professional, welcoming demeanor •Excellent organizational skills and attention to detail •Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment •Proficiency in Microsoft Outlook, Word, and Excel •Ability to work independently while also collaborating as part of a team •Strong problem-solving skills and sound judgment •Minimum typing speed of 60 WPM •Dependable, punctual, and committed to being a consistent on-site team member ? Work Schedule & Location •Monday through Friday, 8:00 AM - 5:00 PM •This is an in-office position and is not remote •As employees grow in their role, demonstrate reliability, and develop within Kunkel & Associates, there may be opportunities for increased flexibility and limited hybrid work, dependent on role responsibilities, performance, and business needs
    $33k-44k yearly est. 14d ago
  • Office Associate - Hillcrest Apartments

    Millennia Housing Management 4.5company rating

    Branch office administrator job in Dubuque, IA

    We are looking for a motivated and detail-oriented Office Associate to join our team. This role is administrative support in the office, ensuring a welcoming and well-maintained environment for residents and guests. Essential Functions and Responsibilities Administrative Duties: Greet and assist residents and visitors in a friendly and professional manner. Answer phone calls and respond to emails, directing inquiries as needed. Maintain accurate records and assist with various administrative tasks, including filing and data entry. Help manage resident communications, such as newsletters and notices. Assist in scheduling maintenance requests and coordinating with vendors as necessary. Support the Property Manager & Assistant Property Manager with tasks to ensure efficient office operations. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required Education and Experience Previous experience in office administration or cleaning preferred. Strong communication and interpersonal skills. Ability to work independently and manage time effectively. Attention to detail and a commitment to maintaining a clean and organized environment. Basic computer skills, including proficiency in Microsoft Office Suite. Flexible availability to accommodate office and cleaning schedules. Work Conditions & Physical Demands Work is performed indoors in a residential setting with regular exposure to cold, heat, noise, people, and equipment. Able to work independently or as a team member and support managers with special projects. Strong collaboration skills - works well across functional areas-excellent relationship-building skills; able to collaborate with various levels of the organization. The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear, and taste or smell. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Values We Seek Respect: Respect is shown by demonstrating a sense of self-awareness and reflecting on one's own words and actions to adapt, grow, and succeed. We embrace our differences while recognizing what brings us together. Collaboration: Collaboration begins with strengthening our relationships with our residents, owners, partners, and employees, relying on strong communication and a deep understanding of the values and needs of all those involved. Service-Focused: Understand what internal and external stakeholders value and anticipate their needs; strive to create a meaningful experience and build lasting relationships. Performance: Achieving exceptional performance requires us to work on the right things at the right time and stay aligned with our business fundamentals and priorities. It also requires us to understand the business - carefully and critically analyzing our performance and metrics and weighing options and risks before making decisions. Expected Hours of Work & Travel Must be able to work various shifts when needed to cover during regular business hours, including weekends, evenings or overnight shifts and evenings. EOE/Disabled/Veterans Statement We are an Equal Opportunity Employer. Each applicant for employment is solely based on job qualifications, regardless of race, color, religion, sex, sexual orientation, genetic information, age, disability, national origin, veteran status, or any other classification protected by law. Background Check Process Employment with Millennia Housing Management, Ltd. is contingent on completing a complete background check process, including reference, pre-employment drug testing, credit, and criminal background review. About The Millennia Companies Founder and Chief Executive Officer Frank T. Sinito entered the real estate business in 1985 with the purchase of a 14-unit multi-family development in Northeast Ohio, handling all aspects of property management and developing a passion for providing exemplary and caring service to residents. From this start, Sinito went on to acquire additional apartment developments, and, in 1995, he founded The Millennia Companies (Millennia), a high-performance business enterprise that has grown to operate in a diverse set of sectors; opportunities exist in multi-family real estate development, property management, commercial real estate, hospitality and more. We invite you to thrive in your career here as we serve thousands of residents, clients, and customers throughout our dynamic group of companies. You can make a difference at Millennia. Do you value respect, service, performance, and collaboration? These values drive our culture and success, and we recruit employees who embody them. When you join our team, you will be part of an environment that fosters growth and enables excellence. You will also meet passionate employees who work together to advance our mission and create a culture of excellence recognized by industry associations. In 2020, Millennia ranked #1 on the Affordable Housing Finance (AHF) list of Top 10 Companies Completing Substantial Rehabilitation, #4 on the AHF list of Top 50 Affordable Housing Owners, and #18 on the Multi-Housing News list of Top Developers.
    $27k-31k yearly est. Auto-Apply 60d+ ago
  • Office Administrator (Accounting focused)

    KSI 4.2company rating

    Branch office administrator job in Dyersville, IA

    Job DescriptionSalary: $22 - $27/hour, depending on experience Office Administrator Our client is seeking an experienced and highly organized Office Administrator to join their manufacturing plant in Dyersville, Iowa. You will will be responsible for overseeing the day-to-day operations of the office around all accounting and human resource functions, ensuring efficiency and productivity. This role requires strong administrative skills, the ability to supervise staff, and excellent organizational abilities. Work experience as an Accounting/Bookkeeping professional in the Manufacturing industry and around cost accounting is required. This role requires a strong leadership mindset, with outstanding skills for accurate bookkeeping and accounting principles and proactive problem-solving. Additional tasks or projects may be assigned as needed. Ideal candidates are required to possess confidence and motivation, be results orientated, a self-starter that brings a positive attitude, common sense, and keen organization skills to the workplace. As well as excellent communication, customer relation skills, ability to handle a fast paced and changing environment, team player, and problem-solving skills. Reporting to the plants CEO, this position also assists with the company's culture and implementation of strategic and tactical objectives, as necessary, for their plant to achieve its goals. Primary Duties & Responsibilities Verify, record, reconcile, and perform accounting functions including, but not limited to, financial transactions, accounts payable, accounts receivable, bank reconciliations, payroll, sales taxes, general ledger entries and writing checks Month-End close (including bank and merchant account reconciliation, accruals, closing entries, etc.) Provide accurate financial reporting as required Process weekly payroll Assist/provide back up in entering sales orders and fulfilling/shipping customer orders Inventory maintenance and analysis Work with operations to ensure billing accuracy Conduct financial evaluations of operational initiatives. Assist in customer account inquiries (payment and application research) Instills a discipline that drives sound internal controls and ensures adherence to company accounting policies and procedures. Administer company benefits programs (health insurance, 401(k), HSA, etc.) Claims Administration (Cobra, UI, WC, etc.) Ensure compliance with all labor laws Assist with the hiring/onboarding process of new employees Respond to employee questions/concerns Other tasks and projects as requested by General Manager Skills/Requirements 5+ years of accounting and/or bookkeeping experience in a manufacturing environment required Minimum of 3+ years of experience as an Office administrator or related position HS Diploma or GED required High level of competency with Microsoft Suite/Word/Excel/ processing, ERP computer systems, and email Familiarity with payroll processing and employee benefits administration Must be technically savvy with the ability to quickly learn new systems with limited training Ability to manage multiple priorities in a fast-paced environment Ability to maintain a high level of professionalism, integrity, and confidentiality Some knowledge of HR principles and 3 years of practical experience preferred A proven skill set demonstrating effective communication, planning and organization, sound judgement, quality control, and leadership KSIs Talent Acquisition Team partners with companies to assist with their hiring needs. All positions are direct-to-hire opportunities with the employer.
    $22-27 hourly 20d ago
  • Account Administrator

    Cottingham & Butler 4.4company rating

    Branch office administrator job in Dubuque, IA

    Cottingham & Butler is on the lookout for enthusiastic Account Administrators to join our team in Dubuque, IA. No experience? No problem! We will provide all the training you need to succeed in the world of Property & Casualty insurance and work with some of the best in the industry. This might just be the perfect opportunity for you! What You'll Do: Service Plans: Create, implement, and manage client-specific service plans, including claim reviews and marketing plans. Mid-Year Reviews: Prepare materials for client reviews, analyze losses, explore market options, and recommend services. Client Relationships: Become a trusted advisor for our clients, providing high-quality service and prompt responses to their questions. Retention & Sales: Take charge of retaining clients and expanding their accounts with additional products. Analyze Data: Make sure our clients have the right coverages by verifying policies, endorsements, audits, and dividends. What We're Looking For: A bachelor's degree in a business-related field. Experience in an office setting is a plus, but not a must. Strong analytical and problem-solving skills. Great communication and interpersonal skills. A team player with a professional attitude and integrity. Why You'll Love It Here: Learn from industry experts. Enjoy a supportive and collaborative work environment. Benefit from comprehensive training and development programs. Opportunities for career growth and advancement. Ready to Join Us? If you're excited about starting your career with Cottingham & Butler, send us your resume, we can't wait to meet you! Full-Time Benefits - Most benefits start day 1 Medical, Dental, Vision Insurance Flex Spending or HSA 401(k) with company match Profit-Sharing/Defined Contribution (1-year waiting period) PTO/Paid Holidays Company-paid ST and LT Disability Maternity Leave/Parental Leave Subsidized Parking Company-paid Term Life/Accidental Death Insurance About Cottingham & Butler: At Cottingham & Butler, we sell a promise to help our clients through life's toughest moments. To deliver on that promise, we aim to hire, train, and grow the best professionals in the industry. We look for people with an insatiable desire to succeed, are committed to growing, and thrive on challenges. Our culture is guided by the theme of “better every day” constantly pushing ourselves to be better than yesterday - that's who we are and what we believe in. As an organization, we are tremendously optimistic about the future and have incredibly high expectations for our people and our performance. Our ability to grow as a company, fuels investments in new resources to better serve our clients and provide the amazing career opportunities our employees want and deserve. This is why we are a growth company and why we are committed to being better every day. Want to learn more? Follow us on ************************ | LinkedIn | Facebook
    $29k-36k yearly est. Auto-Apply 8d ago
  • Member Assist Cart Attendant

    Walmart 4.6company rating

    Branch office administrator job in Dubuque, IA

    We are looking for people who take pride in their work to join our team. You help shape our member's entire shopping experience by giving them a positive first and last impression. In the member assist - cart attendant role, you are responsible for ensuring members see a well-kept parking lot which includes helping members with their purchases, and ensure there are carts ready and available. You will also assist our members helping them load their vehicles and support creating a great member experience. This means you are constantly on your feet and on the go. Rain or shine, sleet or snow, our members count on you. You will sweep us off our feet if: - You thrive in fast-paced environments - You're a multi-tasker at heart - You keep member satisfaction as your top priority - You can stand for long periods of time while assisting members quickly and accurately - You're a problem solver who tackles obstacles head-on to ensure each task is completed with excellence You will make an impact by: - Maintaining a positive attitude by smiling, greeting and thanking members - Providing exceptional customer service to members across the club as needed, answering any questions they may have - Maintaining a clean, neat, and member-ready area The member assistant - cart attendant is a great way to start a fulfilling career at Sam's Club. Apply now! The above information has been designed to indicate the general nature and level of work performed in the role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. The full job description can be made available as part of the hiring process. **What you'll do...** Ensures club pick up orders are filled by contacting members to notify when pickup time is delayed; informing members when products are unavailable (for example, out of stock); offering members alternative product options when needed; ensuring products are selected and packaged according to company policies and procedures; ensuring items are dispensed when members arrive for pickup; resolving member issues and concerns; and promoting the company's products and services. Maintains safety of facility according to company policies and procedures by conducting safety sweeps; following procedures for handling merchandise; and correcting and reporting unsafe situations to facility management. Provides member service by acknowledging the member and identifying member needs; assisting members with purchasing decisions; processing member purchases; assisting with payments according to company policies and procedures for different membership and payment types; utilizing cash registers to assist members with transactions; locating and organizing merchandise; zoning the designated areas; resolving member issues and concerns; promoting the company's products and services; organizing and maintaining availability of carts/flatbeds; assisting members with transporting items; utilizing cart retrieval equipment according to company policies and procedures; and maintaining parking lot cleanliness. Complies with company policies, procedures, and standards of ethics and integrity by implementing related action plans; using the Open Door Policy; and applying these in executing business processes and practices. Completes work assignments and priorities by using policies, data, and resources; collaborating with managers, co-workers, customers, and other business partners; identifying priorities, deadlines, and expectations; carrying out tasks; communicating progress and information; determining and recommending ways to address improvement opportunities; and adapting to and learning from change, difficulties, and feedback. At Sam's Club, we offer competitive pay as well as performance-based bonus awards and other great benefits for a happier mind, body, and wallet! **-Health benefits** include medical, vision and dental coverage **-Financial benefits** include 401(k), stock purchase and company-paid life insurance **-Paid time off benefits** include PTO, parental leave, family care leave, bereavement, jury duty, and voting. You will also receive PTO and/or PPTO that can be used for vacation, sick leave, holidays, or other purposes. The amount you receive depends on your job classification and length of employment. It will meet or exceed the requirements of paid sick leave laws, where applicable. For information about PTO, see ******************************* . **- Other benefits** include short-term and long-term disability, company discounts, Military Leave Pay, adoption and surrogacy expense reimbursement, and more. Live Better U is a company paid education benefit program for full-time and part-time associates in Walmart and Sam's Club facilities. Programs range from high school completion to bachelor's degrees, including English Language Learning and short-form certificates. Tuition, books, and fees are completely paid for by Walmart. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to a specific plan or program terms. For information about benefits and eligibility, see One.Walmart at ********************** . The hourly wage range for this position is $18.00 to $25.00* *The actual hourly rate will equal or exceed the required minimum wage applicable to the job location. Additional compensation in the form of premiums may be paid in amounts ranging from $0.35 per hour to $3.00 per hour in specific circumstances. Premiums may be based on schedule, facility, season, or specific work performed. Multiple premiums may apply if applicable criteria are met. **Minimum Qualifications...** _Outlined below are the required minimum qualifications for this position. If none are listed, there are no minimum qualifications._ **Preferred Qualifications...** _Outlined below are the optional preferred qualifications for this position. If none are listed, there are no preferred qualifications._ Customer Service **Primary Location...** 4400 Asbury Rd, Dubuque, IA 52002-0406, United States of America Walmart and its subsidiaries are committed to maintaining a drug-free workplace and has a no tolerance policy regarding the use of illegal drugs and alcohol on the job. This policy applies to all employees and aims to create a safe and productive work environment. Walmart, Inc. is an Equal Opportunity Employer- By Choice. We believe we are best equipped to help our associates, customers, and the communities we serve live better when we really know them. That means understanding, respecting, and valuing diversity- unique styles, experiences, identities, abilities, ideas and opinions- while being inclusive of all people.
    $18-25 hourly 60d+ ago
  • Supply Chain Administrative Assistant

    Rousselot

    Branch office administrator job in Dubuque, IA

    Summary: The Supply Chain Sales Support Assistant will provide the Supply Chain/Logistics Department support with daily office needs; filing, scanning and general administrative activities. Essential Duties and Responsibilities include the following: other duties may be assigned: Develops and maintains filing systems, both manual and electronic (including scanning of documents). Ensures the accuracy of proforma invoices and oversees the processing and matching of all invoices with supporting documentation. Maintains accurate records and documentation to support audits, including precise updates to Excel files. Emails customers Certificate of Analysis (COA's) and/or other related requested documents. Tracks all shipments and maintains updates on spreadsheets. Assists with Import/Export paperwork when needed. Prepares required shipping documents for domestic shipments by obtaining freight quotes, communicating shipment status' and distributing documentation where necessary. Provides assistance to supply chain team with gathering information for SOX (Sarbanes Oxley) controls. Reviews and validates freight invoices from carriers and customs brokers, ensuring accuracy and timely updates to spreadsheets. Follows all food safety procedures and practices to promote our food safety culture. Other duties assigned by management. Minimum Qualifications: 2+ Years related experience and/or training. Highly Proficient in function of Microsoft Office programs (Excel, Word, Powerpoint) Must be well organized and show attention to detail. Preferred Qualifications: Knowledge of various transportation modes/providers. Ability to manage multiple responsibilities simultaneously and meet deadlines. Effectively prioritize tasks to work efficiently and independently with minimal supervision. Proficiency in Microsoft Excel, Word, PowerPoint and Outlook. Knowledge of J.D. Edwards Enterprise One. Prefer 5+ years of specialized experience. Physical Demands: Regularly required to reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl. Occasionally required to stand, walk, use hands to handle, or feel. Occasionally lift and/or move up to 10 pounds. Extended periods spent sitting/standing at desk in front of computer screen. Work Environment: Occasionally exposed to cold, heat, wet and/or humid conditions, moving mechanical parts, chemicals, outside weather conditions. The noise level in the work environment is usually moderate. Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Rousselot is an equal opportunity employer and gives consideration to qualified applicants without regard to race, color, creed, religion, age, pregnancy, sex, sexual orientation, gender identity, national origin, genetic information, physical or mental disability, military service, protected veteran status, or any other characteristic protected by applicable federal, state and local law. Know Your Rights: If you would like more information, please click on the link and paste into your browser: ***************************
    $29k-38k yearly est. 8d ago
  • Childcare Assistant - 6AM-12PM

    Hills & Dales Child Development Center 4.0company rating

    Branch office administrator job in Dubuque, IA

    ? Check out the opportunities we have at the Hills & Dales Childcare Center! Wage: $14.55/hour Part Time Schedule: Monday-Friday 6AM-12PM EDUCATION, EXPERIENCE AND TRAINING Must be 18 years of age or older. Person's 16 years of age or older will be considered, based on hours available. One year minimum experience in an early childhood setting is preferred, or a strong desire to work with young children may be considered. Free from a conviction or prior employment history of child or resident abuse or dependent adult abuse. Must complete CPR, First Aid, Universal Precautions, Mandatory Reporting, Better Kid Care NSO, and Essentials Child Care Preservice Series in the first three months of employment and 10 contact hours of child related training annually. Valid driver's license and ability to drive agency vehicles, as assigned. EOE Offer contingent upon the succressful completetion of a criminal background check, dependernt adult and child abuse background check, and drug screen.
    $14.6 hourly 18d ago
  • Administrative Assistant III

    Partnered Staffing

    Branch office administrator job in Dubuque, IA

    Kelly Services is looking to hire several Site Logistics Operators/Material Handlers in Knoxville, TN for an industry leading chemical company. For this opportunity, you could be placed as a Chemical Finished Product Operator or a Polymers Packaging/Warehousing/Shipping Operator on a long-term, indefinite assignment. You will be working with chemicals and should be comfortable doing such - either with previous experience or the willingness to learn. Job Description This Administrative Assistant will provide support to the Dubuque Full Tree Forestry engineering team, including Skidders, Wheeled Feller Bunchers, Tracked Feller Bunchers/Harvesters, and Knuckleboom Log Loaders. Direct support of WW Forestry (calendar management, coordinating travel, including international), two Engineering managers (mostly assisting w/travel arrangements) and then four Engineering supervisors, and approximately 60 additional employees (ordering office supplies, assistance w/booking a conference room, etc.). Duties and Responsibilities • Researches, resolves and responds to inquiries/concerns from internal and/or external customers. • Coordinate domestic and international travel • Gathers, creates, maintains and/or summarizes potentially sensitive or confidential data from various sources in order to complete reports and special projects and/or provide timely information to various customers • Managing the department director's calendar and assisting with other managers' schedules • Managing office supplies and shared resources including conference rooms, help organize group meetings, arranging travel for employees, typing letters • Preparing PowerPoint presentations and simple spreadsheets, entering experimental purchase orders and ESA's • Planning group or department activities, and monitoring office organization and cleanliness. • Organize/maintain records of Supervisor's or others' projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor's office, ensuring follow-up items are addressed. Education/Experience • 2- Or a 4-year degree with 1+ years of experience preferred. High school diploma/equivalent with 3+ years of experience in an administrative support role is required. • Must be able to problem solve and work with remote or limited guidance on occasion. • Proficiency with Microsoft Office (including Excel, Word and Outlook) required • Must possess excellent communication, organizational and interpersonal skills Term of Assignment • Long-term, 3+ year contract: Tentative Start Date: May 2017 through May 2020 • Schedule: Monday-Friday, 6:30 am-5pm. Travel is a very small possibility and will be discussed at interview. Qualifications 1. Strong Microsoft Office Suite including Excel PowerPoint, Word, Outlook, 2. Job related administrative experience 3. must be ok with the possibility of limited travel Additional Information $15.36 per hour
    $15.4 hourly 1d ago
  • Life Enrichment Assistant

    Dove Healthcare 4.0company rating

    Branch office administrator job in Fennimore, WI

    Dove Healthcare - Fennimore | 1850 11th Street, Fennimore, WI 53809 Schedule Details: part-time, every other weekend only 9am- 5:30pm shift Confidently step into a new era with Dove Healthcare! Your career opportunities are endless with Dove Healthcare's 18 locations proudly located in the Wisconsin communities of Barron, Bloomer, Chippewa Falls, Eau Claire, Fennimore, Lodi, Osseo, Rice Lake, Spooner, St. Croix Falls, and Superior. Feel good about where you work and the care you provide and enjoy competitive benefits and wages with shift differentials. Ask about our career ladder options too! Let's talk. ************ | ***************************** As a life enrichment assistant, you will help provide opportunities to meet the social, cultural, spiritual, emotional, and therapeutic life enrichment needs and interests of our residents, promote and provide opportunities for a successful and well-balanced leisure lifestyle. Our awesome training program will prepare you for success in this role. Current CNAs are encouraged to apply! Preferred Qualifications: experience in life enrichment and / or working in an assisted living residence or skilled nursing center experience as a CNA or resident assistant Health and Wellness Benefits choose your own health insurance - our benefit design offers the flexibility to choose the plan that works best for you and your family! company paid life and AD&D insurance dental and vision Insurance wellness incentives, including onsite gyms, health club reimbursement, weight loss program reimbursement supplemental benefits, including short-term disability, life insurance, critical illness, accident coverage, hospital indemnity, cancer paid time off (PTO) floating holiday employee assistance program (EAP) Financial Benefits early wage access through DailyPay childcare assistance - up to 20% 401k, with company match financial planning resources referral bonus - up to $700 per referral Career Development tuition reimbursement / scholarship opportunities continuing education career mapping All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or Veteran status. About Dove Healthcare Dove Healthcare consists of 11 skilled nursing and rehabilitation centers, six assisted living residences, and three independent living complexes in Barron, Bloomer, Chippewa Falls, Eau Claire, Fennimore, Lodi, Osseo, Rice Lake, Spooner, St. Croix Falls, and Superior. Our core services include inpatient and outpatient rehabilitation, post-hospital care, ventilator care, skilled nursing, long-term and end-of-life care, as well as senior independent living, assisted living, and memory care. As an innovative healthcare provider and community partner, we provide compassionate care and service to meet the needs of those who depend on us. We commit to excellence through adherence to high standards, disciplined leadership, and mutual respect for all. For more information, visit dovehealthcare.com.
    $25k-29k yearly est. Easy Apply 12d ago
  • Garden & Barn Assistant

    Kellogg Peak Initiative 4.5company rating

    Branch office administrator job in Boscobel, WI

    Salary: $16.25/PH Our mission is to bring out the limitless potential in young leaders through extraordinary experiences and nurturing relationships. At PEAK, we know that with the right support and access to quality programs and experiences, all young people are able to achieve at the highest level imaginable. PEAKs Four Beliefs Every living being has inherent value. The community is better when everyone contributes. We can only grow when we are honest about our mistakes. Everyone has the power to change their world. POSITION SUMMARY:This role provides essential support to programming at the horse barn and the camp garden through a variety of tasks, including basic horse care and working hands-on with campers during their garden-based cooking classes. POSITION AVAILABILITY:This role begins with a required training from June 15 - June 17. This position is 15-30 hours per week and must be available Monday - Friday, June 18 - August 16 with the ability to work between the hours of 12:30pm - 6pm. BASIC FUNCTION AND RESPONSIBILITY Support the operations of lower camp program areas, particularly the Equestrian Program at the horse barn and the Garden Program, by maintaining a tidy, safe environment for live animals and participants. With support of other Equestrian staff, maintain a herd of 6 horses, including maintaining feed, water, grain, supplements, wound care, and knowledge of turnout etc. Assist with care of a small flock of chickens, as needed. Support the delivery of garden programming by guiding campers through basic cooking skills, such as knife skills, using a hot plate, and harvesting and washing fresh produce. Support the Garden Program Coordinator with garden maintenance, including weeding, watering, and other necessary care to ensure a productive and beautiful teaching garden. COMPENSATION AND BENEFITS This position is compensated at a rate of $16.25 per hour, pre-tax. Summer seasonal staff are paid on a bi-weekly basis and are classified as exempt, seasonal employees. KNOWLEDGE, SKILLS, & ABILITIES A belief that with the right support and access to quality programs and experiences, all young people are able to achieve at the highest level imaginable. Ability to receive constructive feedback and coaching from supervisor and make necessary adjustments. Ability to work collaboratively with co-workers to achieve program objectives. Ability to live with, support, and work with all camper age ranges at camp. Commitment to being punctual and adhering to a schedule provided by camp leadership. Possess strong communications skills and apply them with coworkers and supervisors, maintaining confidentiality of sensitive staff and camper information when necessary. Ability to perform job duties in a fast-paced environment and able to embrace change and be flexible. While not required, hands-on experience handling horses with a good understanding of their nature and ability to foresee dangerous situations would be beneficial. EDUCATIONAL, CERTIFICATIONS, & LICENSING REQUIREMENTS Must be at least 18 and/or have a high school diploma/GED before the position start date to apply. REPORTING AND RELATIONSHIPS The Garden and Barn Assistant reports to the Assistant Director of Camp Programs and receives support and feedback from the Equestrian Consultant, Equestrian Instructors, and the Garden Program Coordinator. PHYSICAL & MENTAL DEMANDS & WORKING CONDITIONS The mental and physical requirements and work environment conditions described here are representative of those that must be met by an individual to successfully perform the essential functions of this position. Staff must be ready for new experiences and maintain a consistent level of energy all summer long. Position requires standing, stooping, sitting, walking long distances on uneven terrain (5+ miles a day), and occasionally lifting up to 40 pounds with or without assistance. Camp activities are often loud, involving many people talking, yelling, cheering, etc., in indoor and outdoor settings. The camp environment is often hot, rainy, with bugs or other wildlife. Staff must be able to work outside in a nature setting for sustained periods of time without air conditioning. All PEAK Initiative properties, including Lake Valley Camp and the Milwaukee Program Center, are substance-free environments. Smoking, vaping, alcohol consumption, and the use of illicit drugs are strictly prohibited on all property regardless of whether or not staff are on break. Staff must be able to walk and perform activities in the dark in an outdoor, nature setting. ADDITIONAL COMMENTS: The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job. PEAK Initiative is proud to be an equal opportunity workplace employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.
    $16.3 hourly 21d ago
  • Part Time Bus Garage Administrative Assistant/Driver

    Maquoketa Community School District 3.5company rating

    Branch office administrator job in Maquoketa, IA

    Job Description Part Time Bus Garage Administrative Assistant/Driver Maquoketa CSD Qualifications: Minimum High School Diploma; post-secondary training preferred Strong verbal and written communication skills Ability to work independently and collaboratively within a team Professional and friendly attitude when interacting with students, parents, staff, visitors, and transportation personnel High ethical standards and ability to maintain confidentiality Willingness to learn and assist where needed Familiarity with office technology, especially the Google Docs and Sheets Basic knowledge of school bus safety and student supervision procedures Ability to manage multiple tasks and maintain accurate records General office machine operation and troubleshooting skills Willingness to obtain necessary certifications as required Key Responsibilities: Communicate regularly and effectively with bus drivers Pull and review bus video footage as needed Contact parents regarding transportation concerns or updates Track, compile, and maintain transportation data and records Assist the Transportation Director with daily operations and administrative tasks Serve as liaison to building principals regarding transportation matters Perform other duties as assigned Preferences Preference will be given to candidates with a chauffeur license and/or CDL and willingness to sub bus drive Hours Approximately 6.5-7 hours Monday through Thursday Specific hours to be determined based on candidates skills Compensation: Based on our support staff settlement conditions: Special Education/Clerical paraeducator wage schedule. Apply online at: ************************ Postion open until filled. EEO/AA
    $32k-36k yearly est. 7d ago
  • Administrative Assistant

    Kunkel & Associates 3.4company rating

    Branch office administrator job in Dubuque, IA

    Dubuque, IA | Full-Time | On-Site Kunkel & Associates is a growing commercial insurance brokerage built on relationships, teamwork, and long-term success. We believe in investing in our people, supporting one another, and creating an environment where employees can grow, contribute, and build meaningful careers. Our Administrative team plays a critical role in keeping our office running smoothly and making a strong first impression for clients, visitors, and teammates alike. ? Position Overview The Administrative Assistant serves as the front door of the organization, providing essential administrative and office support while delivering a warm, professional experience to everyone who interacts with Kunkel & Associates. This role is ideal for someone who is organized, dependable, team-oriented, and comfortable managing multiple priorities in a fast-paced office environment. ? What You'll Do Front Desk & Office Support • Answer and route incoming calls professionally and efficiently • Greet clients, visitors, and vendors with a welcoming, positive presence • Manage incoming and outgoing mail, packages, and deliveries Administrative & Team Support • Create, update, and format documents using Microsoft Office • Prepare and distribute certificates of insurance, auto ID cards, and policy documents • Support sales and service teams with printing, binding, scanning, and filing • Assist with renewal preparation, questionnaires, and loss run requests • Run motor vehicle records and submit to insurance carriers as needed • Process cancellations and assist with day-end close functions Organization & Communication • Maintain accurate contact information in Microsoft Outlook • Monitor electronic mail and faxes daily • Communicate clearly with internal teams and escalate items to the appropriate department when needed ? What We're Looking For • 1-3 years of administrative, office, or customer-facing experience • Strong attention to detail and ability to stay organized in a busy environment • Professional communication skills-both written and verbal • Comfortable handling multiple tasks and shifting priorities • Proficiency in Microsoft Outlook, Word, and Excel • Dependable, team-oriented, and willing to step in where needed • Ability to type at least 60 WPM ? Work Environment & Expectations • On-site position (this role requires a consistent office presence) • Monday-Friday, 8:00 AM-5:00 PM • Lunch breaks coordinated with front desk coverage needs • Fast-paced, collaborative office with a supportive training process ? Why Join Kunkel & Associates? • Stable, growing company with long-term career opportunities • Supportive team culture-no “sink or swim” mentality • Clear paths for growth into client service and account support roles • Structured training and onboarding • A workplace that values professionalism, teamwork, and people-first leadership ? Ready to Apply? If you enjoy being the go-to person in the office, thrive on organization, and take pride in creating a positive experience for others, we'd love to hear from you. Apply here: *********************************************************************************************************** Requirements Job Requirements • Associate's degree or applicable administrative/office experience • 1-3 years of experience in an administrative, office support, or customer-facing role • Strong verbal and written communication skills with a professional, welcoming demeanor • Excellent organizational skills and attention to detail • Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment • Proficiency in Microsoft Outlook, Word, and Excel • Ability to work independently while also collaborating as part of a team • Strong problem-solving skills and sound judgment • Minimum typing speed of 60 WPM • Dependable, punctual, and committed to being a consistent on-site team member ? Work Schedule & Location • Monday through Friday, 8:00 AM - 5:00 PM • This is an in-office position and is not remote • As employees grow in their role, demonstrate reliability, and develop within Kunkel & Associates, there may be opportunities for increased flexibility and limited hybrid work, dependent on role responsibilities, performance, and business needs
    $33k-44k yearly est. 14d ago
  • Office Associate - Hillcrest Apartments

    Millennia Housing Management 4.5company rating

    Branch office administrator job in Dubuque, IA

    Job Description We are looking for a motivated and detail-oriented Office Associate to join our team. This role is administrative support in the office, ensuring a welcoming and well-maintained environment for residents and guests. Essential Functions and Responsibilities Administrative Duties: Greet and assist residents and visitors in a friendly and professional manner. Answer phone calls and respond to emails, directing inquiries as needed. Maintain accurate records and assist with various administrative tasks, including filing and data entry. Help manage resident communications, such as newsletters and notices. Assist in scheduling maintenance requests and coordinating with vendors as necessary. Support the Property Manager & Assistant Property Manager with tasks to ensure efficient office operations. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required Education and Experience Previous experience in office administration or cleaning preferred. Strong communication and interpersonal skills. Ability to work independently and manage time effectively. Attention to detail and a commitment to maintaining a clean and organized environment. Basic computer skills, including proficiency in Microsoft Office Suite. Flexible availability to accommodate office and cleaning schedules. Work Conditions & Physical Demands Work is performed indoors in a residential setting with regular exposure to cold, heat, noise, people, and equipment. Able to work independently or as a team member and support managers with special projects. Strong collaboration skills - works well across functional areas-excellent relationship-building skills; able to collaborate with various levels of the organization. The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear, and taste or smell. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Values We Seek Respect: Respect is shown by demonstrating a sense of self-awareness and reflecting on one's own words and actions to adapt, grow, and succeed. We embrace our differences while recognizing what brings us together. Collaboration: Collaboration begins with strengthening our relationships with our residents, owners, partners, and employees, relying on strong communication and a deep understanding of the values and needs of all those involved. Service-Focused: Understand what internal and external stakeholders value and anticipate their needs; strive to create a meaningful experience and build lasting relationships. Performance: Achieving exceptional performance requires us to work on the right things at the right time and stay aligned with our business fundamentals and priorities. It also requires us to understand the business - carefully and critically analyzing our performance and metrics and weighing options and risks before making decisions. Expected Hours of Work & Travel Must be able to work various shifts when needed to cover during regular business hours, including weekends, evenings or overnight shifts and evenings. EOE/Disabled/Veterans Statement We are an Equal Opportunity Employer. Each applicant for employment is solely based on job qualifications, regardless of race, color, religion, sex, sexual orientation, genetic information, age, disability, national origin, veteran status, or any other classification protected by law. Background Check Process Employment with Millennia Housing Management, Ltd. is contingent on completing a complete background check process, including reference, pre-employment drug testing, credit, and criminal background review. About The Millennia Companies Founder and Chief Executive Officer Frank T. Sinito entered the real estate business in 1985 with the purchase of a 14-unit multi-family development in Northeast Ohio, handling all aspects of property management and developing a passion for providing exemplary and caring service to residents. From this start, Sinito went on to acquire additional apartment developments, and, in 1995, he founded The Millennia Companies (Millennia), a high-performance business enterprise that has grown to operate in a diverse set of sectors; opportunities exist in multi-family real estate development, property management, commercial real estate, hospitality and more. We invite you to thrive in your career here as we serve thousands of residents, clients, and customers throughout our dynamic group of companies. You can make a difference at Millennia. Do you value respect, service, performance, and collaboration? These values drive our culture and success, and we recruit employees who embody them. When you join our team, you will be part of an environment that fosters growth and enables excellence. You will also meet passionate employees who work together to advance our mission and create a culture of excellence recognized by industry associations. In 2020, Millennia ranked #1 on the Affordable Housing Finance (AHF) list of Top 10 Companies Completing Substantial Rehabilitation, #4 on the AHF list of Top 50 Affordable Housing Owners, and #18 on the Multi-Housing News list of Top Developers.
    $27k-31k yearly est. 13d ago
  • Account Administrator

    Cottingham & Butler 4.4company rating

    Branch office administrator job in Dubuque, IA

    Job Description Cottingham & Butler is on the lookout for enthusiastic Account Administrators to join our team in Dubuque, IA. No experience? No problem! We will provide all the training you need to succeed in the world of Property & Casualty insurance and work with some of the best in the industry. This might just be the perfect opportunity for you! What You'll Do: Service Plans: Create, implement, and manage client-specific service plans, including claim reviews and marketing plans. Mid-Year Reviews: Prepare materials for client reviews, analyze losses, explore market options, and recommend services. Client Relationships: Become a trusted advisor for our clients, providing high-quality service and prompt responses to their questions. Retention & Sales: Take charge of retaining clients and expanding their accounts with additional products. Analyze Data: Make sure our clients have the right coverages by verifying policies, endorsements, audits, and dividends. What We're Looking For: A bachelor's degree in a business-related field. Experience in an office setting is a plus, but not a must. Strong analytical and problem-solving skills. Great communication and interpersonal skills. A team player with a professional attitude and integrity. Why You'll Love It Here: Learn from industry experts. Enjoy a supportive and collaborative work environment. Benefit from comprehensive training and development programs. Opportunities for career growth and advancement. Ready to Join Us? If you're excited about starting your career with Cottingham & Butler, send us your resume, we can't wait to meet you! Full-Time Benefits - Most benefits start day 1 Medical, Dental, Vision Insurance Flex Spending or HSA 401(k) with company match Profit-Sharing/Defined Contribution (1-year waiting period) PTO/Paid Holidays Company-paid ST and LT Disability Maternity Leave/Parental Leave Subsidized Parking Company-paid Term Life/Accidental Death Insurance About Cottingham & Butler: At Cottingham & Butler, we sell a promise to help our clients through life's toughest moments. To deliver on that promise, we aim to hire, train, and grow the best professionals in the industry. We look for people with an insatiable desire to succeed, are committed to growing, and thrive on challenges. Our culture is guided by the theme of "better every day" constantly pushing ourselves to be better than yesterday - that's who we are and what we believe in. As an organization, we are tremendously optimistic about the future and have incredibly high expectations for our people and our performance. Our ability to grow as a company, fuels investments in new resources to better serve our clients and provide the amazing career opportunities our employees want and deserve. This is why we are a growth company and why we are committed to being better every day. Want to learn more? Follow us on ************************ | LinkedIn | Facebook
    $29k-36k yearly est. 18d ago
  • Office Administrator (Accounting focused)

    KSI 4.2company rating

    Branch office administrator job in Dyersville, IA

    Office Administrator Our client is seeking an experienced and highly organized Office Administrator to join their manufacturing plant in Dyersville, Iowa. You will will be responsible for overseeing the day-to-day operations of the office around all accounting and human resource functions, ensuring efficiency and productivity. This role requires strong administrative skills, the ability to supervise staff, and excellent organizational abilities. Work experience as an Accounting/Bookkeeping professional in the Manufacturing industry and around cost accounting is required. This role requires a strong leadership mindset, with outstanding skills for accurate bookkeeping and accounting principles and proactive problem-solving. Additional tasks or projects may be assigned as needed. Ideal candidates are required to possess confidence and motivation, be results orientated, a self-starter that brings a positive attitude, common sense, and keen organization skills to the workplace. As well as excellent communication, customer relation skills, ability to handle a fast paced and changing environment, team player, and problem-solving skills. Reporting to the plant's CEO, this position also assists with the company's culture and implementation of strategic and tactical objectives, as necessary, for their plant to achieve its goals. Primary Duties & Responsibilities Verify, record, reconcile, and perform accounting functions including, but not limited to, financial transactions, accounts payable, accounts receivable, bank reconciliations, payroll, sales taxes, general ledger entries and writing checks Month-End close (including bank and merchant account reconciliation, accruals, closing entries, etc.) Provide accurate financial reporting as required Process weekly payroll Assist/provide back up in entering sales orders and fulfilling/shipping customer orders Inventory maintenance and analysis Work with operations to ensure billing accuracy Conduct financial evaluations of operational initiatives. Assist in customer account inquiries (payment and application research) Instills a discipline that drives sound internal controls and ensures adherence to company accounting policies and procedures. Administer company benefits programs (health insurance, 401(k), HSA, etc.) Claims Administration (Cobra, UI, WC, etc.) Ensure compliance with all labor laws Assist with the hiring/onboarding process of new employees Respond to employee questions/concerns Other tasks and projects as requested by General Manager Skills/Requirements 5+ years of accounting and/or bookkeeping experience in a manufacturing environment required Minimum of 3+ years of experience as an Office administrator or related position HS Diploma or GED required High level of competency with Microsoft Suite/Word/Excel/ processing, ERP computer systems, and email Familiarity with payroll processing and employee benefits administration Must be technically savvy with the ability to quickly learn new systems with limited training Ability to manage multiple priorities in a fast-paced environment Ability to maintain a high level of professionalism, integrity, and confidentiality Some knowledge of HR principles and 3 years of practical experience preferred A proven skill set demonstrating effective communication, planning and organization, sound judgement, quality control, and leadership KSI's Talent Acquisition Team partners with companies to assist with their hiring needs. All positions are direct-to-hire opportunities with the employer.
    $27k-36k yearly est. 60d+ ago
  • Childcare Assistant

    Hills & Dales Child Development Center 4.0company rating

    Branch office administrator job in Dubuque, IA

    ? Wage: $14.55/hour Full Time Schedules: Monday - Friday 9:00AM-5:30PM Monday - Friday 7:30AM-4:00PM Monday - Friday 8:00AM-4:30PM Support lead teachers in supervising and engaging children in learning and play activities. Assist with personal care, behavior support, and individualized learning plans. Promote inclusive practices and model positive social interactions. Help maintain a clean, safe, and organized classroom environment. Prepare materials and assist with classroom setup and activities. Observe and report children's progress and behaviors to supervisors. Participate in outdoor play, sensory activities, and field trips. Attend staff meetings, training sessions, and professional development. Communicate professionally with families, coworkers, and supervisors. Qualifications Must be 18 years of age or older. HS diploma or GED required Valid driver's license and ability to drive agency vehicles, as assigned. EOE Offer contingent upon the succressful completetion of a criminal background check, dependernt adult and child abuse background check, and drug screen.
    $14.6 hourly 12d ago
  • Administrative Assistant III

    Partnered Staffing

    Branch office administrator job in Dubuque, IA

    Kelly Services is looking to hire several Site Logistics Operators/Material Handlers in Knoxville, TN for an industry leading chemical company. For this opportunity, you could be placed as a Chemical Finished Product Operator or a Polymers Packaging/Warehousing/Shipping Operator on a long-term, indefinite assignment. You will be working with chemicals and should be comfortable doing such - either with previous experience or the willingness to learn. Job Description This Administrative Assistant will provide support to the Dubuque Full Tree Forestry engineering team, including Skidders, Wheeled Feller Bunchers, Tracked Feller Bunchers/Harvesters, and Knuckleboom Log Loaders. Direct support of WW Forestry (calendar management, coordinating travel, including international), two Engineering managers (mostly assisting w/travel arrangements) and then four Engineering supervisors, and approximately 60 additional employees (ordering office supplies, assistance w/booking a conference room, etc.). Duties and Responsibilities • Researches, resolves and responds to inquiries/concerns from internal and/or external customers. • Coordinate domestic and international travel • Gathers, creates, maintains and/or summarizes potentially sensitive or confidential data from various sources in order to complete reports and special projects and/or provide timely information to various customers • Managing the department director's calendar and assisting with other managers' schedules • Managing office supplies and shared resources including conference rooms, help organize group meetings, arranging travel for employees, typing letters • Preparing PowerPoint presentations and simple spreadsheets, entering experimental purchase orders and ESA's • Planning group or department activities, and monitoring office organization and cleanliness. • Organize/maintain records of Supervisor's or others' projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor's office, ensuring follow-up items are addressed. Education/Experience • 2- Or a 4-year degree with 1+ years of experience preferred. High school diploma/equivalent with 3+ years of experience in an administrative support role is required. • Must be able to problem solve and work with remote or limited guidance on occasion. • Proficiency with Microsoft Office (including Excel, Word and Outlook) required • Must possess excellent communication, organizational and interpersonal skills Term of Assignment • Long-term, 3+ year contract: Tentative Start Date: May 2017 through May 2020 • Schedule: Monday-Friday, 6:30 am-5pm. Travel is a very small possibility and will be discussed at interview. Qualifications 1. Strong Microsoft Office Suite including Excel PowerPoint, Word, Outlook, 2. Job related administrative experience 3. must be ok with the possibility of limited travel Additional Information $15.36 per hour
    $15.4 hourly 60d+ ago
  • Garden & Barn Assistant

    Kellogg Peak Initiative 4.5company rating

    Branch office administrator job in Boscobel, WI

    Our mission is to bring out the limitless potential in young leaders through extraordinary experiences and nurturing relationships. At PEAK, we know that with the right support and access to quality programs and experiences, all young people are able to achieve at the highest level imaginable. PEAK's Four Beliefs Every living being has inherent value. The community is better when everyone contributes. We can only grow when we are honest about our mistakes. Everyone has the power to change their world. POSITION SUMMARY: This role provides essential support to programming at the horse barn and the camp garden through a variety of tasks, including basic horse care and working hands-on with campers during their garden-based cooking classes. POSITION AVAILABILITY: This role begins with a required training from June 15 - June 17. This position is 15-30 hours per week and must be available Monday - Friday, June 18 - August 16 with the ability to work between the hours of 12:30pm - 6pm. BASIC FUNCTION AND RESPONSIBILITY Support the operations of lower camp program areas, particularly the Equestrian Program at the horse barn and the Garden Program, by maintaining a tidy, safe environment for live animals and participants. With support of other Equestrian staff, maintain a herd of 6 horses, including maintaining feed, water, grain, supplements, wound care, and knowledge of turnout etc. Assist with care of a small flock of chickens, as needed. Support the delivery of garden programming by guiding campers through basic cooking skills, such as knife skills, using a hot plate, and harvesting and washing fresh produce. Support the Garden Program Coordinator with garden maintenance, including weeding, watering, and other necessary care to ensure a productive and beautiful teaching garden. COMPENSATION AND BENEFITS This position is compensated at a rate of $16.25 per hour, pre-tax. Summer seasonal staff are paid on a bi-weekly basis and are classified as exempt, seasonal employees. KNOWLEDGE, SKILLS, & ABILITIES A belief that with the right support and access to quality programs and experiences, all young people are able to achieve at the highest level imaginable. Ability to receive constructive feedback and coaching from supervisor and make necessary adjustments. Ability to work collaboratively with co-workers to achieve program objectives. Ability to live with, support, and work with all camper age ranges at camp. Commitment to being punctual and adhering to a schedule provided by camp leadership. Possess strong communications skills and apply them with coworkers and supervisors, maintaining confidentiality of sensitive staff and camper information when necessary. Ability to perform job duties in a fast-paced environment and able to embrace change and be flexible. While not required, hands-on experience handling horses with a good understanding of their nature and ability to foresee dangerous situations would be beneficial. EDUCATIONAL, CERTIFICATIONS, & LICENSING REQUIREMENTS Must be at least 18 and/or have a high school diploma/GED before the position start date to apply. REPORTING AND RELATIONSHIPS The Garden and Barn Assistant reports to the Assistant Director of Camp Programs and receives support and feedback from the Equestrian Consultant, Equestrian Instructors, and the Garden Program Coordinator. PHYSICAL & MENTAL DEMANDS & WORKING CONDITIONS The mental and physical requirements and work environment conditions described here are representative of those that must be met by an individual to successfully perform the essential functions of this position. Staff must be ready for new experiences and maintain a consistent level of energy all summer long. Position requires standing, stooping, sitting, walking long distances on uneven terrain (5+ miles a day), and occasionally lifting up to 40 pounds with or without assistance. Camp activities are often loud, involving many people talking, yelling, cheering, etc., in indoor and outdoor settings. The camp environment is often hot, rainy, with bugs or other wildlife. Staff must be able to work outside in a nature setting for sustained periods of time without air conditioning. All PEAK Initiative properties, including Lake Valley Camp and the Milwaukee Program Center, are substance-free environments. Smoking, vaping, alcohol consumption, and the use of illicit drugs are strictly prohibited on all property regardless of whether or not staff are on break. Staff must be able to walk and perform activities in the dark in an outdoor, nature setting. ADDITIONAL COMMENTS: The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job. PEAK Initiative is proud to be an equal opportunity workplace employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.
    $16.3 hourly 48d ago
  • Childcare Assistant

    Hills & Dales Child Development Center 4.0company rating

    Branch office administrator job in Dubuque, IA

    Job DescriptionDo you love working with children?Looking for a no weekends or holidays position? Wage: $14.55/hour Full Time Schedules: Monday - Friday 9:00AM-5:30PM Monday - Friday 7:30AM-4:00PM Monday - Friday 8:00AM-4:30PM JOB DUTIES: Support lead teachers in supervising and engaging children in learning and play activities. Assist with personal care, behavior support, and individualized learning plans. Promote inclusive practices and model positive social interactions. Help maintain a clean, safe, and organized classroom environment. Prepare materials and assist with classroom setup and activities. Observe and report children's progress and behaviors to supervisors. Participate in outdoor play, sensory activities, and field trips. Attend staff meetings, training sessions, and professional development. Communicate professionally with families, coworkers, and supervisors. Qualifications Must be 18 years of age or older. HS diploma or GED required Valid driver's license and ability to drive agency vehicles, as assigned. EOE Offer contingent upon the succressful completetion of a criminal background check, dependernt adult and child abuse background check, and drug screen.
    $14.6 hourly 13d ago

Learn more about branch office administrator jobs

Job type you want
Full Time
Part Time
Internship
Temporary