Branch office administrator jobs in Encinitas, CA - 447 jobs

About the Role We are seeking a Business Office Coordinator to support administrative and HR-related functions across multiple Orange County locations. The primary office will be Mission Viejo, with frequent travel to Anaheim and Irvine. Mileage between locations is reimbursed. This is an ideal opportunity for someone who is detail-oriented, accountable, reliable, and comfortable working independently in a fast-paced healthcare environment. Responsibilities Scan and upload documents into the HR system Create and maintain employee admission folders Develop and manage employee checklists to ensure HR compliance Verify and update employee personal information within the EMR Track and manage medical supply inventory Required Skills & Qualifications Healthcare administrative experience Strong attention to detail Ability to work independently and manage multiple priorities Computer proficient with the ability to work across multiple systems simultaneously Must have a reliable vehicle and valid car insurance Preferred Skills Experience with Workday and/or Homecare Homebase Schedule Monday - Friday, 8:00 AM - 5:00 PM

If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: Comprehensive 6-month training including an experienced peer to help mentor you A wide support network that extends from your branch office to your region to the home office You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… Delivering exceptional personalized service to ensure clients feel understood and informed Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year Actively listen for situations in the clients' lives that may indicate a need for additional services Driving marketing activities such as planning and executing events Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. Company Description Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Awards and Accolades At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones What skills would make you a successful BOA? Analytical Thinking Attention to Detail Adaptability Conversational Skills Digital Tool Utilization Team Collaboration Role Requirements Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. You can also expect… A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions An inclusive environment where everyone's different viewpoints are valued and help to achieve results. We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

NOTICE TO JOB APPLICANTS RESIDENT IN CALIFORNIA, PEASE CLICK LINK TO REVIEW: ******************************************************************************** Sprott is a global leader in precious metal and critical materials investments. We are specialists. Our in-depth knowledge, experience and relationships separate us from the generalists. Our investment strategies include Exchange Listed Products, Managed Equities and Private Strategies. Sprott has offices in Toronto, New York, Connecticut and Carlsbad and the company's common shares are listed on the New York Stock Exchange and the Toronto Stock Exchange under the symbol (SII). For more information, please visit *************** Sprott USA Sprott USA, a division of the Sprott Group of Companies, provides US and international investors with a full range of precious metals and critical materials investment options, including separately managed accounts, brokerage services and private placements. Position Description Sprott USA is looking for an energetic, engaging and highly motivated full-time Receptionist & Office Coordinator to join its team in its Carlsbad, California office. This position will report to the Senior Human Resources Generalist and be responsible for welcoming employees and visitors, maintaining office inventory and communal areas, and coordinating office projects and events. The ideal hire is someone that has a “no task is too small or too big” mentality, and will be collaborative, flexible, and extremely organized. Additionally, the candidate will have good energy about them, a service-focus mindset, be detail-oriented, pro-active and have a positive and engaging personality. They must enjoy interacting with people and demonstrate an ability to maintain composure and problem-solve. This position will report to the office 5 days per week. Responsibilities for this role include, but are not limited to: Welcoming employees and guests and providing assistance as needed; Taking voicemail messages and relaying them to the appropriate person; Handling, sorting and distributing all incoming deliveries, couriers and mail services, including internal mail distribution; Handling all outgoing deliveries, couriers and mail services; Sustaining a neat, organized, well-equipped and safe reception, kitchen and overall office space, including unloading the dishwasher and coffee machine maintenance; Reporting of any usual suspicious persons or activities; Organizing office catering when requested including ordering, setting up and cleaning up; Ordering and stocking the office and kitchen supplies (including snacks), tracking inventory and creating supply lists for ease of re-orders; Coordinate with vendors for general office maintenance (cleaners, building management, plant care, etc.); Managing vendors, monitoring and maintaining office equipment; inventory supplies and order replacement supplies as needed and ensuring everything is in good working order; Maintaining a safe and secure working environment by following Company policy and local health and safety requirements; Preparing the boardroom for meetings with audio visual equipment; Coordinating and communicating with the reception, information technology and accounting teams in the other offices; Liaising with building management and IT for security requests, visitor key fobs and facilities management; Helping to support the team with administrative tasks such as entertainment, reservations and managing expenses; Event planning management; and Ad hoc requests and projects as needed. Position Requirements: 2 years of corporate administrative experience; Technology proficient; Excellent knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint and Teams); Strong organizational skills and attention to detail; Exceptional telephone and written communication skills; Comfortable in a multi-support role; Ability to work independently as well as part of a team; Good energy, detail oriented and a positive and engaging personality; Enjoy interacting with people and service-oriented mindset; Ability to maintain composure and problem-solve while multi-tasking; and Proactive and high emotional intelligence. To apply for this position, please include a resume and cover letter with your submission. We thank all applicants for their interest; however, only qualified candidates as determined by Sprott will be contacted. Sprott does not accept unsolicited agency resumes or phone calls. Sprott welcomes and encourages applications from people with disabilities. Please let us know if we can provide accommodations to support your participation in Sprott's recruitment process. Sprott is an Equal Opportunity Employer.

Build Your Career. Build America's Future. Vulcan Materials Company is the nation's largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it's more than starting an exciting career - you get to make a difference for millions of people every day across the country. When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, at the right time. We're Coming Back Together To Be Together 100% In Office & Onsite At Vulcan Materials, we believe that the heart of our success lies in the strength of our engagement, our connection, and our commitment to developing our people. We are excited to restore the collaborative in-person environment that fuels our innovation and growth. This move is not just about being physically present; it's about reigniting the spirit that comes from face-to-face interactions, fostering a collaborative, inclusive culture where every voice is heard and everyone thrives. Job Summary Performs a variety of office duties relating to the efficient operation of a one or more Vulcan Materials production facility. Responsible for the supervision or processing of all daily and monthly accounting related information in a timely and accurate manner as required by the Western Division Accounting department. This position will be responsible for preparing a preliminary analysis of monthly financial statements for location management. Working in minimal supervision from Plant or Operations Manager, this position will be responsible for some or all of the following; detailed analysis of monthly margin statements, perform detailed analysis of labor, operating and repair costs, maintain various inventory reconciliations, bank deposits, process accounts payable invoices and monthly accruals, track and process location hourly and salary timecards, maintain a petty cash fund (if necessary), monitor and log procurement card activity, process fuel usage and receipts, track all plant assets, track and monitor maintenance for plant equipment, coordinate location purchases and rentals, produce a variety of daily and monthly reports as required by location management, and act as a location contact to other Vulcan locations as well as the surrounding communities. This position will also work closely with other Vulcan departments addressing issues dealing with Safety, Health and Environmental, Purchasing, and Human Resources. This position reports directly to the location Plant Manager and will also utilize a dotted line responsibility to the Manager of Plant Accounting and Internal Control Processes to verify compliance with all internal control processes for the location. What You'll Do * (40%) Perform a variety of daily plant duties as required by plant manager or division accounting; purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs and running local reports for plant manager. * (20%) Prepares month-end closing information for accounting based on current closing schedule; fuel inventories, fixed asset changes, equipment rentals, month-end accounts payable accruals and location production reports. Prepares detailed analyses of monthly margin and cost statements as requested by location management. * (15%) Ability to research, document and resolve location related problems as required. Present findings to the appropriate manager where and when needed. * (10%) Provide supervision, guidance and training to lesser-experienced plant clerks. * (10%) Works with division Human Resources department to handle personnel requests and problems. Works with division SHE department handling safety and environmental issues. * (5%) Serve as a contact for the plant. Receive guests and answer phones directing questions or problems to the appropriate individual. Serve as backup for some scale clerk duties when necessary. What We're Looking For: Education: 2 years of college or equivalent experience in accounting related activities are required. College Degree preferred. Experience: Two (2) to three (3) years office experience in bookkeeping or accounting is preferred. License: A valid Driver's License is required. Knowledge, Skills, and Abilities: Must possess a sound understanding of accounting principles. Thorough knowledge of common office practices, procedures, and use of office equipment are required. Must possess basic math skills focusing on accuracy and be able to use a ten key calculator by touch. Appropriate typing skills and a strong knowledge of all Microsoft Office products is required. Must have solid organizational skills, be able to prioritize and handle multiple tasks simultaneously. Must have good communication skills and be familiar with proper phone etiquette. Behavioral Expectations: High Integrity: Acts with unyielding integrity and honesty in business transactions, promoting company policies and holding self and other employees accountable, keeping promises and commitments. Self-Motivated: Initiates and takes action before being required to do so. Collaborates with others to address issues that arise. Strong Work Ethic: Uses time efficiently. Finds the answers and makes sure the situation is taken care of correctly. Commitment to Learning: Applies intellect to the fullest, welcoming activities that require one to stretch. Responsive: Responds promptly and accurately to requests for information from; employees, customers, support groups (HR, Sales, Safety and Visitors.) and coordinates appropriate follow-up. Strong People Skills: knowing how and when to show empathy, active listener, ability to mediate disputes and being tolerant of differences in a casual or business setting. Be 100% approachable. Communication Skills: Must have outstanding communication skills and have the ability to interact well with people in all levels of the organization. Critical Competencies: Customer Focus: Takes responsibility for customer relationships, keeping promises and commitments. Team Player: Establishes trust with team members and support groups, (Safety, HR, Sales, Vendors) providing support and holding accountability. Recognizes group morale and acts to protect or build as necessary. Unusual Working Conditions: Plant office environment may be exposed to occasional dust and dirt. Other duties may be assigned as required. What You'll Like About Us: Salary Range. The base hourly range for this role is between $24.00 - $28.00 per hour. This range is not inclusive of our discretionary bonus or equity package. When determining a candidate's compensation, we consider a number of factors, including skillset, experience, job scope, and current market data. Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness, and communication. Safe. The industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers. Meaningful Work. What sets us apart is the work we do impacts our daily lives - and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States. Health Benefits. Medical, Dental, and Vision programs, plus much more. Rest and Relaxation. Paid vacation, personal floating days, and paid holidays. Prepare for the Future. 401(k) with company match and contribution. Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business. . Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions.

Job Description We are seeking a Front Office Coordinator to collaborate with our team to improve our patients dental health and smiles! We offer a competitive hourly rate based on experience, a job environment that you will enjoy with an amazing team! Our office is known for exceptional patient care, attention to detail, and a warm, welcoming environment. **Must Have Dental front office Experience. Minimum of Two years** Dental Front Office Duties and Responsibilities: The ideal candidate has solid dental front office experience, strong communication skills, and takes pride in providing an outstanding patient experience from the first call to checkout. Greeting all patients with a warm and welcoming smile Checking in and checking out patients Answering the phones in a timely and friendly manner Great attention to detail Dental Insurance knowledge The ability to efficiently multi-task Presenting treatment plans and making financial arrangements with patients Submitting claims electronically to insurance companies for reimbursement Please Apply Today! We look forward to meeting you! Skills: General Practice PPO Treatment Planning Billing Insurance Scheduling Benefits: Dental 401k Compensation: $26-$34/hour

Description Fluidra is looking for an Office Support Administrator to join our team in Carlsbad, CA. WHAT YOU WILL CONTRIBUTE The Office Support Administrator provides front office, administrative, and operational support for the West Coast North American headquarters. Reporting to the Administrative Services Manager, this role is often the first point of contact for visitors and employees and plays an important role in creating a welcoming, well-organized, and professional office environment while supporting the Administrative team. This position is well suited for a highly organized, service-minded professional who enjoys supporting others, thrives in a fast-paced setting, and works collaboratively with the Global Administrative team and cross-functional partners to keep day-to-day operations running smoothly. Additionally, you will: Front Office & Facility Support Serve as the primary receptionist, creating a welcoming and professional experience for all visitors by greeting guests, managing visitor and security logs, and issuing visitor badges. Create and maintain a warm, polished front-of-house environment by ensuring the lobby, reception area, mailroom, and nearby conference rooms are clean, organized, and thoughtfully prepared throughout the day. Provide reliable reception coverage and front-of-house support for the Administrative team, contributing to a seamless and service-focused office experience. Participate as a member of the Office Safety Committee, contributing to initiatives that promote a safe and compliant workplace. Administrative & Operational Support Provide general administrative support to the North America Administrative team, contributing to the smooth operation of daily office activities. Assist with meeting coordination, departmental support, and special projects as assigned Travel & Expense Coordination Assist the Administrative team with researching and booking domestic travel for executives, directors, and other employees, helping ensure arrangements are thoughtful, efficient, and aligned with company travel policies. Support the preparation and submission of expense reports for executives, helping ensure accuracy and timely processing. Help track exceptions and support reporting needs as requested by the Administrative team Mailroom, Supplies & Office Services Oversee day-to-day mailroom operations, ensuring inbound and outbound mail, deliveries, and courier pickups are handled smoothly and reliably. Proactively order and maintain office supplies on a weekly basis, monitoring inventory to ensure frequently used items are consistently available to support the team. Assist with processing check requests and coordinating approvals for postage and meter replenishment to help keep office operations running seamlessly. Additional Responsibilities: Provide additional administrative support to the North America Administrative team as needed, adapting to changing priorities and working closely with the team to ensure tasks are completed on time, as instructed, and clearly communicated. Support the Administrative team by assisting with meeting setup, catering, and other administrative tasks, helping balance workloads and keep things running smoothly. Ensure accurate, timely submission of expense reports for those supported, ensuring compliance with company policies. WHAT WE SEEK 2-4 years of experience in a front-office, administrative, office support, or hospitality-focused role (reception, office coordinator, administrative assistant, or similar). High school diploma or equivalent required. Demonstrated experience providing high-touch customer service or front-of-house support in a fast-paced professional office environment. Strong interpersonal and communication skills, with the ability to interact confidently and warmly with employees, visitors, and executives. Proven organizational skills with the ability to manage multiple priorities maintaining attention to detail. Ability to work independently while collaborating closely with administrative, executive support, and cross-functional teams. Proficiency with Microsoft Office (Outlook, Word, Excel, Teams); comfortable learning new systems and processes. A proactive, service-minded approach, with a natural inclination to anticipate needs and take initiative. Ability to adapt to changing priorities and business needs. A high level of trustworthiness, reliability, and follow-through, with a strong sense of ownership for responsibilities and outcomes. WHAT WE OFFER An exciting opportunity to dive in and begin your career with a company that offers a competitive total rewards package that includes: 2 weeks of paid vacation 9/80 work week schedule (EVERY OTHER FRIDAY OFF!) 11 paid Holidays Full range of health benefits including medical, dental & vision, short & long-term disability 401(K) matching (100% of first 3% contributed, 50% of the next 2%) Health and wellness programs / gym reimbursement Educational assistance up to $7,000 per year On-site self-service café / free gourmet coffee stations Company sponsored FUN events! Generous product discount WHO WE AREFluidra is a publicly listed company focused on developing innovative products, services and IoT solutions for the residential, commercial and wellness pool markets, globally. The company operates in over 45 countries, has over 7,000 employees and owns a portfolio of some of the industry's most recognized and trusted brands: Polaris , Jandy , CMP , S.R. Smith , and Zodiac . We also sell products under the Cover‐Pools , iAquaLink , Grand Effects , Del and Nature 2 names. With these combined resources we're able accelerate innovation in critical areas like energy-efficiency, robotics and the Internet of Things. Our focus is on creating the perfect pool and wellness experience responsibly. We take our mission to heart, and our employees embody these guiding principles in everything we do: passion for success, honesty & trust, customer collaboration, teamwork and inclusion, learn and adapt, excellence and innovation. Don't meet every single requirement listed? At Fluidra, we thrive on building an inclusive workspace, so if you are excited about this role and your past experience doesn't align perfectly, we encourage you to apply anyways! You may be just the right candidate for this role or another role in the organization. Fluidra is proud to be an equal opportunity employer. Fluidra recruits, employs, trains, compensates and promotes regardless of race, religion, color, national origin, sex, disability, age, veteran status, or any legally protected characteristic. Expected hourly rate is $22.00 - $27.00. Fluidra offers a comprehensive total rewards / benefits program that includes base salary, annual bonus based on performance of individual and company objectives, competitive 401K matching, paid vacation and sick time, full range of health benefits, educational assistance, etc. The actual salary offer will carefully consider a wide range of factors, including skills, qualifications, experience and location. Your recruiter will provide additional details on our compensation and total rewards program.

Plant Office Administrator - 250002N4 Description Build Your Career. Build America's Future.Vulcan Materials Company is the nation's largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it's more than starting an exciting career - you get to make a difference formillions of people every day across the country. When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way,at the right time. We're Coming Back Together To Be Together 100% In Office & Onsite At Vulcan Materials, we believe that the heart of our success lies in the strength of our engagement, our connection, and our commitment to developing our people. We are excited to restore the collaborative in-person environment that fuels our innovation and growth. This move is not just about being physically present; it's about reigniting the spirit that comes from face-to-face interactions, fostering a collaborative, inclusive culture where every voice is heard and everyone thrives. Job Summary Performs a variety of office duties relating to the efficient operation of a one or more Vulcan Materials production facility. Responsible for the supervision or processing of all daily and monthly accounting related information in a timely and accurate manner as required by the Western Division Accounting department. This position will be responsible for preparing a preliminary analysis of monthly financial statements for location management. Working in minimal supervision from Plant or Operations Manager, this position will be responsible for some or all of the following; detailed analysis of monthly margin statements, perform detailed analysis of labor, operating and repair costs, maintain various inventory reconciliations, bank deposits, process accounts payable invoices and monthly accruals, track and process location hourly and salary timecards, maintain a petty cash fund (if necessary), monitor and log procurement card activity, process fuel usage and receipts, track all plant assets, track and monitor maintenance for plant equipment, coordinate location purchases and rentals, produce a variety of daily and monthly reports as required by location management, and act as a location contact to other Vulcan locations as well as the surrounding communities. This position will also work closely with other Vulcan departments addressing issues dealing with Safety, Health and Environmental, Purchasing, and Human Resources. This position reports directly to the location Plant Manager and will also utilize a dotted line responsibility to the Manager of Plant Accounting and Internal Control Processes to verify compliance with all internal control processes for the location. What You'll Do (40%) Perform a variety of daily plant duties as required by plant manager or division accounting; purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs and running local reports for plant manager. (20%) Prepares month-end closing information for accounting based on current closing schedule; fuel inventories, fixed asset changes, equipment rentals, month-end accounts payable accruals and location production reports. Prepares detailed analyses of monthly margin and cost statements as requested by location management. (15%) Ability to research, document and resolve location related problems as required. Present findings to the appropriate manager where and when needed. (10%) Provide supervision, guidance and training to lesser-experienced plant clerks. (10%) Works with division Human Resources department to handle personnel requests and problems. Works with division SHE department handling safety and environmental issues. (5%) Serve as a contact for the plant. Receive guests and answer phones directing questions or problems to the appropriate individual. Serve as backup for some scale clerk duties when necessary. Qualifications What We're Looking For:Education: 2 years of college or equivalent experience in accounting related activities are required. College Degree preferred. Experience: Two (2) to three (3) years office experience in bookkeeping or accounting is preferred. License: A valid Driver's License is required. Knowledge, Skills, and Abilities: Must possess a sound understanding of accounting principles. Thorough knowledge of common office practices, procedures, and use of office equipment are required. Must possess basic math skills focusing on accuracy and be able to use a ten key calculator by touch. Appropriate typing skills and a strong knowledge of all Microsoft Office products is required. Must have solid organizational skills, be able to prioritize and handle multiple tasks simultaneously. Must have good communication skills and be familiar with proper phone etiquette.Behavioral Expectations: High Integrity: Acts with unyielding integrity and honesty in business transactions, promoting company policies and holding self and other employees accountable, keeping promises and commitments.Self-Motivated: Initiates and takes action before being required to do so. Collaborates with others to address issues that arise.Strong Work Ethic: Uses time efficiently. Finds the answers and makes sure the situation is taken care of correctly.Commitment to Learning: Applies intellect to the fullest, welcoming activities that require one to stretch.Responsive: Responds promptly and accurately to requests for information from; employees, customers, support groups (HR, Sales, Safety and Visitors.) and coordinates appropriate follow-up.Strong People Skills: knowing how and when to show empathy, active listener, ability to mediate disputes and being tolerant of differences in a casual or business setting. Be 100% approachable.Communication Skills: Must have outstanding communication skills and have the ability to interact well with people in all levels of the organization.Critical Competencies: Customer Focus: Takes responsibility for customer relationships, keeping promises and commitments.Team Player: Establishes trust with team members and support groups, (Safety, HR, Sales, Vendors) providing support and holding accountability. Recognizes group morale and acts to protect or build as necessary.Unusual Working Conditions: Plant office environment may be exposed to occasional dust and dirt. **Other duties may be assigned as required.What You'll Like About Us: Salary Range. The base hourly range for this role is between $24.00 - $28.00 per hour. This range is not inclusive of our discretionary bonus or equity package. When determining a candidate's compensation, we consider a number of factors, including skillset, experience, job scope, and current market data. Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness, and communication.Safe. The industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers.Meaningful Work. What sets us apart is the work we do impacts our daily lives - and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States.Health Benefits. Medical, Dental, and Vision programs, plus much more.Rest and Relaxation. Paid vacation, personal floating days, and paid holidays.Prepare for the Future. 401(k) with company match and contribution.Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business..Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions. Job: Accounting Primary Location: California-San Diego Organization: GM - SO CAL Schedule: Full-time Job Posting: Oct 3, 2025, 5:49:25 PM

Are you an experienced administrative professional looking to take your career to the next level? Patenaude & Felix, APC is seeking a full-time Office Administrator to provide advanced administrative support to our headquarters and CEO. This role offers competitive pay, excellent benefits, and a collaborative work environment where your expertise and contributions are valued. Who We Are Since 1991, Patenaude & Felix, APC has grown into a multi-state civil litigation firm representing Fortune 500 clients across Arizona, California, Nevada, New Mexico, Oregon, Pennsylvania, Washington, and Colorado. Recognized for our professional and ethical standards, we value our dedicated team and are committed to investing in their growth and success. What We Offer Health, dental, vision, and life insurance 401(k) plan with company match Paid time off and company holidays Opportunities for career growth within a well-established multi-state firm Collaborative and engaging team environment Your Role: Key Responsibilities Coordinate contract review and approval processes, maintaining status reports Support corporate governance activities, including subsidiary records, annual filings, and board/committee materials Monitor key deadlines such as contract renewals, compliance filings, and litigation or regulatory timelines Process invoices, track legal spend, and assist with billing matters for outside counsel Prepare presentations, reports, and dashboards summarizing departmental activities Assist with compliance, audit, and risk management initiatives Maintain discretion in handling sensitive legal and business information Provide mentoring or guidance to junior administrative staff Monitor leases, licenses, and onboarding/offboarding of attorneys Coordinate ordering, inventory, and distribution of office and breakroom supplies Maintain office cleanliness, organization, and common areas Liaise with vendors, service providers, and building management Maintain office equipment and coordinate repairs or maintenance Assist with event planning, meetings, and office functions Qualification Education: Paralegal Certification, Legal Studies, or related field Experience: 4-6 years of progressively responsible administrative experience, preferably at least 2 years supporting an in-house legal department or law firm Skills: Strong understanding of legal terminology, documents, and corporate processes Exceptional written and verbal communication skills Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Experience with contract management systems, e-billing platforms, or legal document management software Excellent organizational skills and attention to detail Ability to prioritize multiple projects and meet tight deadlines High level of discretion, professionalism, and sound judgment Schedule Full-time | Onsite | Monday-Friday Ready to Join Our Legal Team? We value your time, so our application process is quick and easy. If you feel that you are a great fit for this Office Administrator role, please complete our 3-minute, mobile-friendly application. We look forward to meeting you!

DoD SkillBridge Internship Title: Office Administrator Vista, California Building a career at Granite may be the most valuable thing you could do... Find your dream job today, and be part of something great. Our most powerful partnership is the one we have with our employees. Our people are our most valued asset and the foundation of Granite's century\-old success. We're building more than infrastructure; we are building your future Requirement : Must be active duty U.S. Military Service Member who qualifies for participation in the DoD SkillBridge program \- and has 4+ months to devote to an Internship (Residency). To Apply : Go to http:\/\/vets2pm.com\/skillbridge\/ and complete the SkillBridge Interest form. Job Description General Summary This position is responsible for assisting and supporting the Business Manager and\/or Office Manager in performing multiple administrative and accounting functions to ensure efficient, cost effective and professional office operations. Essential Job Accountabilities Responsible for assisting and performing day\-to\-day administrative and accounting functions of the business unit to ensure accurate, efficient and timely processes. Perform various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes\-Oxley requirements. Provide accurate and timely communication to the Business Manager and\/or Office Manager on relevant issues to ensure key information is disseminated. Assist field operations with informational inquiries to ensure productive work environment. Review and recommend changes as necessary to all contract and subcontract documents to ensure timely, accurate and efficient processing and compliance. Perform large job set ups, contract billings and A\/R collections to ensure accuracy, timeliness and cost effectiveness. Assist with internal audits and self\-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite's policies and procedures, including all Sarbanes\-Oxley requirements. Assist other functional leaders with administrative functions including Human Resources, Equipment, Safety, Estimating and Construction Materials to ensure efficiency and accuracy. Provide purchasing\/ shipping\/ receiving support, for field operations as needed to ensure productive work environment. Depending on work location. Provide business development support, as needed, for communicating with customers (mailings\/ faxes\/ invitations, etc.). Depending on work location Education High School diploma or equivalent required Work Experience 1\-3 years administrative\/office experience 1 year accounting experience preferred Knowledge, skills, and abilities Ability to understand company operations, organizational procedures, and personnel. Must be proficient on spreadsheet and word processing applications, i.e. Word and Excel. Must demonstrate ethical and professional business practices. Must have effective verbal and written communications skills. Ability to work independently. Ability to work well under pressure. Ability to problem\-solve. Ability to handle multiple tasks and respond with a sense of urgency as required. Detail\-oriented and excellent organizational skills. JD Edwards World\/One World. 10 key by touch. JWS Material Billings System (preferred). Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and\/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Vets2PM Provides: Mentorship and guidance via weekly SkillBridge Intern Zoom Meetings. PM Fundamentals course, Resume writing, LinkedIn optimization, and interview skills course. Other free resources, including an electronic copy of 'How to Speak Civilian Fluently'. Other: Not all internships include certification training by Vets2PM, as many host companies include their own internship\-focused training instead. If selected for an internship with Vets2PM please read your approval email, letter, and training plan to be sure you understand what is included in your internship. 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Job DescriptionDescription: PAY RANGE: $21.00-23.00 per hour Do you have high energy, like to have fun and be creative? We are looking for an Office Coordinator for our corporate office in Santee. This position is the face of Soapy Joe's for all visitors, a key partner in keeping departments connected and organized, and an important member of the Human Resources team in ensuring our team is well taken care of. The Office Coordinator demonstrates a strong work ethic, strong organizational skills, time management, and prioritization skills. Strong attention to detail with the ability to maintain strict confidentiality. Experience in utilizing good judgment and discretion when working with a variety of sensitive issues or highly confidential information. The position calls for a sharp, confident and customer-oriented individual to act as the face of the business, welcoming team members, customers, vendors and clients. WHY SOAPY JOE'S? We're not just a car wash, we're driven to clean cars, protect the environment and shine in our communities. We are invested in creating opportunities, inspiring development, and bringing dynamic servant-leaders into our company that will take care of our team and our members. If you love to win, care about people, and you're not afraid to roll up your sleeves and get to work, you will be in great company with us. Culture is vital to our success and we are looking for new team members that connect to our values and want to see our culture thrive. Our core values are: Build community: we love our neighbors and create an atmosphere where everyone is welcome Lead with heart: we create trust and respect through listening, positive words and actions Create fans: we impress customers with a great experience defined by positivity and helpfulness Do the right thing: we operate with honesty and integrity - even when no one's looking Be proud: we're proud of our quality services and clean sites, but most of all, we're proud of our team Have fun: we believe creative solutions and genuine connections happen when you're having fun Keep learning: we take learning as seriously as we take having fun, which means we do it all the time! If these values resonate with you and you would like to be a part of this team keep reading! WHAT YOU'LL DO: Support the front desk by greeting visitors and directing them accordingly Operate telephone switchboard/ to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments Coordinate client meetings and internal meetings (greeting, ordering food/beverage, etc.) Purchase all supplies and inventory (office supplies, janitorial and break room). Cost comparison shopping online, consistent ordering and cognizant decisions for quantities and sizes, and consistency of managing of upstairs and downstairs inventory. Maintaining semi-monthly order schedule for consistent timing of fulfillment requests Create system to maintain inventory of items Office Supplies Break Room(s) Needs Food (aka Costco) Order Manage birthday and anniversary protocol for home office staff Manage new hire workspace needs Maintain up-to-date company phone list and distribute internally when needed Maintain office equipment (shared office printers, etc.) Coordinate with service vendors as needed (shredding, alarm, cleaners, landscape, trash, phone, IT, cameras, or any other office maintenance needs) Maintain clean office needs beyond cleaning service vendor (We Sell Clean!) Manage mail, collect, sort, distribute, or prepare mail and or deliveries Coordinate travel arrangements when needed (airfare, hotel, transportation, etc.) Photocopy, email, fax, scanning, and filing as needed Be professional, reliable and punctual Serve as back-up to Executive Assistant when needed Serve as a resource for HR Department projects, as needed. Experience scheduling interviews, contacting job applicants, and drafting correspondence related to recruitment activities. Provide administrative and support to the company leadership team. Requirements: WHAT YOU'LL NEED: 2 years experience in an office setting supporting in an administrative role Proficient in Microsoft Office Suite (Microsoft Teams experience preferred) Customer service experience a plus

As an Office Administrator, you will be responsible for supporting the operational flow of our office, ensuring efficiency across administration, accounting, project coordination, and marketing. You will serve as a key member of the Kelar Pacific operations team, helping to maintain structure and organization within the office while also assisting project teams in coordinating tasks related to active construction projects. You will work closely with the project managers, accountant, and VP of Project Services to ensure documentation, schedules, and internal communications are accurate, timely, and well-organized. In this role, you will also help coordinate vendor communication, track timesheets and project costs, assist with accounts receivable follow-ups, and support marketing initiatives by managing event logistics and internal communications. Your ability to stay organized, detail-focused, and proactive will be essential to the team's success. Please apply if you are local in San Diego - This is an on-site position. Key Responsibilities: Administrative Duties Organize and maintain office files, documents, and records Order and track office supplies Keep the office clean, organized, and functional Schedule and coordinate travel arrangements and staff itineraries Manage company calendars and track event approvals and payments Answer phones, emails, and handle incoming/outgoing mail Assist employees with general office-related questions Project Coordination Support (Construction) Support project teams by tracking timesheets, costs, and project deliverables Coordinate communication between internal teams and vendors, ensuring timely exchange of submittals, invoices, and documentation Assist with Accounts Receivable follow-ups related to project billing and client payments Help prepare project update summaries and maintain organized digital project folders Collaborate with Project Managers to track RFIs, change orders, and client correspondence Participate in internal project meetings and document follow-up actions Marketing & Events Support Maintain spreadsheets for marketing events and association memberships Coordinate approvals and purchases for sponsorships and industry events Order lunches and assist with planning Lunch & Learns and internal meetings Collaborate on social media posting and email campaigns (content provided) Required Skills & Qualifications: Proficient in Microsoft Outlook and Excel (average to advanced level) Typing speed: minimum 40 WPM, including 10-key proficiency Excellent phone etiquette and professional grammar for emails and follow-ups Highly organized and detail-oriented Strong team player with a proactive attitude Must be a non-smoker The ability to pass an on-site accounting test may be required. Experience in construction project coordination or assistance is a plus. Benefits: Competitive Compensation Comprehensive healthcare plan- 100% paid by employer, and medical, dental, and optical coverage. Personal development, career progression, and performance management frameworks. A collaborative, supportive team environment

San Diego CA On site Full Time SportRx is seeking a highly organized, service oriented, and tech savvy Office Administrator to support our San Diego headquarters. This is a front facing, in office role that serves as the first point of contact for guests and vendors while providing critical administrative and operational support to our leadership team. This position is ideal for someone who thrives in a fast paced environment, enjoys being the go to person in the office, and is comfortable juggling administrative work, office operations, and basic IT coordination. You will play a key role in creating a positive, well organized, and professional office environment while supporting leadership and employees across the organization. This role is fully on site five days a week and requires consistent presence at the front desk. What You Will Be Doing Serve as the first point of contact for guests, vendors, and deliveries Manage the front desk and provide a welcoming and professional experience Provide administrative support to the CEO and leadership team including scheduling, document preparation, and coordination of meetings Perform accurate and timely data entry and maintain records and spreadsheets Manage office supply inventory and place orders as needed Oversee kitchen and common area organization and restocking Coordinate with outside service vendors including maintenance, cleaning, catering, and event support Support onboarding logistics and ensure new hires have a smooth Day One experience Serve as the primary liaison with our external IT partner for new hire setups, basic troubleshooting, and equipment coordination Maintain hardware and equipment inventory Assist with company events including logistics, setup, and breakdown Run local errands as needed to support office operations Support special projects from leadership as assigned Work Schedule and Expectations On site in our San Diego office five days a week This is a front facing role with consistent presence at the front desk Occasional overtime or weekend availability may be required to support company events or special projects Punctuality and reliability are essential in this role Physical Requirements Ability to sit at a front desk for extended periods of time Ability to lift up to 30 pounds Ability to stand, walk, reach, and bend as needed throughout the day Ability to use a computer and phone for extended periods of time What We Are Looking For Two or more years of experience in an administrative, office coordination, or operations support role Highly organized with strong attention to detail and ability to multitask Tech savvy with the ability to troubleshoot basic IT issues and coordinate with external providers Comfortable using Microsoft Office including Outlook, Word, and Excel Strong communication and interpersonal skills with a professional and service-oriented approach Ability to handle confidential information with discretion Ability to work independently, take initiative, and problem solve Valid driver license and reliable transportation What We Offer Competitive pay based on experience Comprehensive benefits package including medical and dental 401k with company match Employee discounts on SportRx products Tuition reimbursement program Paid time off and paid holidays A positive, collaborative, and people first culture Regular company events, team celebrations, and fun in office activities Opportunities to grow and take on new responsibilities in a fast growing company

As Modular Medical's Office Coordinator, you'll play an essential role in shaping the feel of our daily operations. You will assist with daily activities at our Rancho Bernardo office. Our ideal candidate is a positive, self-starter who has a particular attention to detail, is keen on multitasking, and likes to keep things clean and orderly. Normal working hours are from 8:00a - 5:00p, but flexibility is helpful for occasional events. This is a full-time, onsite role. We are a small fast paced medical device company looking for a detail-oriented Office Coordinator to organize and coordinate administrative duties and office procedures. There is tremendous growth opportunity, with the ability to go in any direction within the company including Marketing, IT, Finance, Technical Writing, Human Resources and Management. The growth potential is there for the right person. Role and Responsibilities Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication Assist with on-boarding; arrange seating, order hardware, schedule onboarding and introductions Maintain Employee Communications SharePoint site Perform administrative duties for the management team; travel, scheduling and expense reporting Coordinate office activities and events Maintain the office condition; Coordinate ordering and stocking office and breakroom supplies and equipment Maintain a high level of professionalism when dealing with internal and external customers The Ideal Candidate: Organized: strong prioritization skills with an affinity for multitasking and the details Reliable: responsive, available, and present Self-motivated: always looking for ways to do something better; forward-thinking Autonomous: self-motivated and able to deal with the ambiguity typical of an agile company Quick: whip smart and able to pick up knowledge on-the-go; you know how to hustle You're able to juggle rapid inquiries and requests with grace You are passionate about simplify diabetes care to improve health outcomes for those living with diabetes Qualifications and Education Requirements Bachelor's Degree preferred 1-2 years of administrative or office experience in a high growth startup or hi-tech industry Proficiency in MS Office (MS Excel and MS Outlook, in particular). Excellent time management skills and ability to multi-task and prioritize work Attention to detail is an absolute must Excellent written and verbal communication skills

Job Purpose: Provides administrative, clerical and retail support to the Cultural Center by handling the day-to-day routines, as well as creating procedures and communicating them effectively. They will help achieve organizational efficiency. Job Duties and Responsibilities: (Note: Duties and responsibilities may be added, deleted, or changed at the sole discretion of Sycuan Management at any time). Manages Gift Shop activities to include maintaining a clean and orderly gift shop, providing guidance and training to staff as needed and ensuring gift shop merchandise is stocked. Procures gift shop merchandise by collaborating with and maintaining productive working relationships with department personnel and developing productive working relationships with existing and potential vendors and suppliers. Provides accounting of transactions during shift by entering cash transactions in to point of sale system. Provides administrative support by collecting bids for projects, tracking financials, creating budget reports, preparing proposals and presentation materials as requested, developing and maintaining project, financial, purchasing, and inventory spreadsheets for approved projects, preparing meeting agendas, taking meeting minutes, and maintaining daily calendar following established procedures. Provides administrative and clerical support by collecting, sorting, and processing incoming and outgoing mail, accepting deliveries, filing, creating and revising departmental forms and documents as needed, collecting and tracking hours for sub-contracted personnel, gathering and organizing documents for grant submission, and sending them to administration for processing. Provides initial customer service by answering incoming calls, greeting visitors, parents, students, and employees in a friendly and courteous manner, screening and directing visitors and callers, answering general inquiries, and relaying pertinent messages and inquiries to the appropriate person. Monitors supplies and assets for the Cultural Center by maintaining inventory of departmental supplies, ordering supplies as directed, processing purchase orders, reconciling bills, requesting payment for vendors and suppliers, conducting department monthly audits of inventory and assets, and researching and communicating findings to the Cultural Center Director. Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested. Ensure peak operations for the organization and implement preventive measures for potential issues. Respond to requests and questions about office operations. To help with museum tours, school presentation/assemblies and or site visits. To help with cultural youth activity programs during the school year and spring/ summer break programs. Job Specifications: Education and Experience: Essential: High School Diploma or G.E.D. 5 years administrative experience CA Driver's License in good standing Desirable: Education work experience Tribal experience Retail experience Skills and Knowledge: Essential: Ability to interact effectively with vendors, employees, students, and visitors Ability to communicate effectively in the English language Ability to compose, read, and edit written documents in the English language Ability to prioritize and perform multiple tasks and assignments Ability to complete office forms, documents and written reports Ability to maintain filing systems Ability to meet deadlines Ability to perform simple mathematical calculations Working knowledge of database applications Working knowledge of Microsoft Office Suite Ability to appear for work on time Ability to maintain professionalism and composure Ability to understand and follow verbal directives and written directions Ability to accept constructive criticism Ability to maintain confidentiality Desirable: Multi-lingual Proficiency in Microsoft Word and Excel Proficiency in PowerPoint and Publisher Supervisory/Managerial Accountability: Direct: None Indirect: None

PURPOSE Responsible for performing a variety of Accounts Payable and office operations support activities. ESSENTIAL DUTIES AND RESPONSIBILITIES Prepares routine correspondence, office forms and/or other business related documents. Performs data entry/retrieval functions. Process accounts payable invoices and ensure timely and accurate payments to vendors. Reconcile vendor statements and resolve any discrepancies in a timely manner. Communicate with vendors to resolve any issues related to payments or invoices. Handles the accounts payable Incoming and Outgoing mail and interoffice communications, promptly. Assist with month-end closing activities related to accounts payable. Monitor accounts payable aging reports and ensure timely payment of outstanding invoices May perform office supply inventory and replenishment services. Understands and observes all safety procedures and practices in order to prevent injury to self or co-workers; attends periodic safety meetings as required; may recommend changes to improve safety procedures. Other duties may be assigned. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. MINIMUM REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. High school diploma or General Education Degree (GED) and one (1) year Accounts Payable or related experience; or an equivalent combination of education and experience. COMPETENCIES Customer service skills, strong attention to detail Good verbal and written communication skills good attendance and punctuality Ability to apply common sense understanding to carry out written or oral instructions Proficiency in Microsoft Office Suite WORK ENVIRONMENT / PHYSICAL ACTIVITY The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is generally performed in an office setting and generally sedentary, but may involve walking or standing for brief periods of time. May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds.

Full-time Description Maverick Toyota Business Office/Accounting Associate We are looking for Auto Business Office Accounting Associates with experience supporting the dealership's financial operations. This includes maintaining accurate records, processing payments, and ensuring compliance with accounting policies and procedures. The role also involves communication and collaboration with other departments within the dealership. Why Join Maverick Toyota? Maverick Toyota is the newest member of the award- winning Vaughan Automotive Group. We are a people-first organization with a commitment to excellence and integrity in everything we do. Our Business Office team is known for performance, teamwork, and accuracy. Our success is based on hiring great people to be a part of our team! Key Responsibilities: Record Keeping: Maintaining accurate records of transactions, including payments, invoices, and other financial data. Payment Processing: Preparing and processing payments for various items like product sales, warranty claims, and other dealership expenses. Cash Reconciliation: Reconciling bank deposits, cash receipts, and other financial statements to ensure accuracy. General Ledger Entries: Preparing and verifying journal entries for various accounting transactions. Reporting and Analysis: Assisting in the preparation of financial reports and analyses, including monthly and quarterly reports. Customer Service: Providing assistance to customers regarding financial inquiries, refunds, and other related matters. Compliance: Ensuring compliance with accounting policies, procedures, and regulations. Collaboration: Working with other departments within the dealership, such as sales, service, and finance, to ensure accurate accounting of transactions. Data Entry and Management: Utilizing computer systems to input, retrieve, and display accounting information. Troubleshooting: Identifying and resolving discrepancies in financial records. Required Skills and Qualifications: Accounting Knowledge: A strong understanding of accounting principles, practices, and procedures. Data Entry Skills: Accuracy and proficiency with data entry using computer systems. Organizational Skills: Ability to maintain organized records and files. Communication Skills: Effective written and verbal communication skills for interacting with colleagues and customers. Problem-Solving Skills: Ability to identify and resolve discrepancies or errors in financial records. Computer Literacy: Proficiency with Microsoft Office Suite (Excel, Word, etc.) and accounting software. Attention to Detail: Ability to maintain accuracy and precision in financial transactions. Ability to Work Independently: Ability to work independently and manage time effectively. Fast-Paced Environment: Ability to thrive in a fast-paced, dynamic work environment. Experience: Some experience in automotive dealership accounting is preferred.

Urbn Leaf, the new standard in licensed dispensaries is now searching for individuals to expand our team. We are seeking hip and talented individuals with a keen sense of appropriate professional demeanor and dress for an upscale dispensary. We expect exceptional customer service skills with experience within the cannabis industry, or as an alternative, a strong background in hospitality, retail merchandising or management outside the industry. In order to be considered for employment, please read this ENTIRE post and carefully follow the directions below: Please, NO CALLS to the store regarding employment - all communication will be done via email . We receive a very high volume of applications daily and are unable to respond individually to each and every one. All applications are given a thorough review, and if we are interested in a candidate, we will contact them directly. All interested applicants, please respond through this ad. Please email your resume in a reply to this post to be considered for an interview. In the subject line of this email, please put the position(s) you are interested in applying for. ** If you do have previous work experience in the cannabis industry, please make sure to provide a detailed work history somewhere within either your email or resume .** Including a link to any social media accounts (Facebook, Instagram, Twitter) is highly encouraged.If we feel that you are a good candidate, we will respond to your email with a location and time for interview. Again, ONLY candidates who have followed these directions will be considered. The Office Administrator is responsible for the day-to-day operations of the office during daytime hours. Majority of time will be spent keeping the office organized, preparing weekly meeting agendas, answering phones/emails, perform task as assigned by Office Manager as needed, and assisting with venue operations, clerical and human resources. Responsibilities and Duties Responsibilities include, but are not limited to: Manage day-to-day office operations Assist with clerical work, payroll, filing, scanning, emails, office cleanliness & organization Check voicemails, taking necessary notes, and directing calls/messages accordingly Assist with new hire orientation, new hire paperwork, termination paperwork etc. Answer incoming calls, screening appropriately, and directing them to the necessary person Assist Office Manager in daily business activities as requested Opening and distributing mail Ensure all invoices/bills are coded properly and given to C.O.O/Controller Assist with invoicing, vendor checks in envelopes, purchasing stamps and mailing out on a weekly basis Assisting in decorating venue for all holidays and schedule staff as needed Assist with punch edits for payroll processing Coordinate invoice transfer to accountant and filing thereafter Filing weekly invoices, updating manager minutes and agendas Keeping bulletin boards, white boards, and monthly calendars up-to-date Weekly memos, schedules, weekly promotions and other important staff information Keeping the office supply par sheet up to date and ensure proper supplies are kept in stock Keeping office clean and organized coordinating with cleaning crew Ensuring all charge backs are done: Ensure they are handled by proper manager and returned on time Update Managers of task list and project updates Assist with audits: payroll, taxes, insurance etc. Qualifications and Skills Qualifications: · Prior administrative experience preferred · Must have proficient computer experience/ knowledge of Microsoft Office Suite Skills and Attitudes: · Must have excellent communication, customer service, and organizational skills · Must have a positive, outgoing attitude · Must be detail-oriented · Must be able to work independently as well as with a team · Must be willing to take on new challenges · Must be able to follow directions thoroughly Education: · High School Degree or equivalent required Physical Requirements: · Must be able to sit for up to 8 hours at a time · Must be able to lift at least 50 pounds safely and properly · Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening, and hearing ability · Requires visual acuity · Must be able to work nights, holidays, and weekends Job Type: Full-time Salary: $13.00 /hour

Job DescriptionBenefits: Bonus based on performance Competitive salary Free food & snacks Health insurance Paid time off Training & development About Us: Camali Corp is a family-owned company specializing in service and installation of data center infrastructure, including electrical, mechanical, and low-voltage systems. We are seeking a detail-oriented and motivated Office Administrator to join our team and support daily business operations. Position Summary: The Office Administrator will play a key role in keeping our operations running smoothly by coordinating workforce scheduling, managing service software, assisting with payroll and quoting, and providing direct support to both customers and internal teams. This is a full-time, in-person role, Monday through Friday. Responsibilities: Schedule workforce and assign tasks based on project and service needs. Manage and update service management software with job details, schedules, and work orders. Assist with payroll processing, including reviewing timesheets and preparing data for approval. Support quoting by preparing draft estimates and gathering necessary details. Communicate with customers to confirm scheduling, answer questions, and provide updates. Answer phone calls, route inquiries, and provide professional customer service. Perform general administrative duties to support daily office operations. Qualifications: Previous experience in an administrative or office support role (construction, service, or technical industry experience preferred). Strong organizational and multitasking skills with attention to detail. Proficiency with service or field management software (experience with Simpro or similar is a plus). Basic knowledge of payroll and quoting processes. Excellent communication skills, both verbal and written. Ability to work independently in a fast-paced environment. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Schedule & Compensation: Full-time, in-person role: Monday Friday. Competitive pay based on experience. Benefits package available [add if applicable: health insurance, PTO, retirement, etc.].

Full-time Description At RRM, we inspire and support each other through collaboration, respect, and innovation to create environments people enjoy. We're seeking an Office Coordinator who thrives in a fast-paced environment and excels at keeping operations organized and efficient. This role is central to supporting our managers, staff, and clients through top-notch administrative services and office coordination. Your role looks like: Producing, proofreading, editing, and distributing a variety of documents, including letters, reports, proposals, and contracts. Ensuring consistency in branding, formatting, grammar, and compliance with company standards. Assisting project managers with proposals, project setup, meeting notes, and client communications. Coordinating meetings, conference rooms, and travel arrangements. Supporting marketing and business development efforts with event coordination and RFP assistance. Keeping common areas clean, maintaining office materials, furniture, and equipment, and coordinating repairs with vendors or corporate support. Handling supply inventory and ordering, managing service contracts, assisting with subtenants, setting up new hire workstations, and maintaining fleet vehicles. Requirements What you'll bring to the table: High School diploma required. Minimum 5 years of administrative or project coordination experience. Strong proficiency in Microsoft Office. Excellent organizational skills, attention to detail, and ability to manage multiple tasks. Strong written and verbal communication skills. Above & Beyond AA degree or Bachelor's degree from a four-year college or university. Some work experience in architecture, engineering, surveying, landscape architecture or planning firm. Salary Description Base on skills & experience: $27.75 - $34.38hr