Branch office administrator jobs in Flagstaff, AZ

This job posting is anticipated to remain open for 30 days, from 05-Dec-2025. The posting may close early due to the volume of applicants. Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: * Comprehensive 6-month training including an experienced peer to help mentor you * A wide support network that extends from your branch office to your region to the home office * You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… * Delivering exceptional personalized service to ensure clients feel understood and informed * Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year * Actively listen for situations in the clients' lives that may indicate a need for additional services * Driving marketing activities such as planning and executing events What skills would make you a successful BOA? * Analytical Thinking * Attention to Detail * Adaptability * Conversational Skills * Digital Tool Utilization * Team Collaboration Role Requirements * Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. * Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. * Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. * Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. You can also expect… * A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions * An inclusive environment where everyone's different viewpoints are valued and help to achieve results. * We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being * Full-time Associates receive the following benefits: * Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… * Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. * Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. * The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

Front Office Administrator Type: Charter Job ID: 131266 County: East Maricopa Contact Information: Arizona School for the Arts 1410 N 3rd ST Phoenix, AZ 85004 District Website Contact: Employment Phone: ********** Fax: District Email Job Description: ASA's mission is to inspire creative thinkers and leaders through providing an innovative concentration in college preparation informed by the performing arts. The Front Officer Administrator manages the day-to-day functioning of the school office and supports the school administrative team. This position handles all front desk activities, maintains the health office by attending to the low-level health needs of students, and supports the department by providing necessary aid during increased student needs and coworker absences. This full time position works closely with other staff members in areas of communication, student data, attendance, and student records. The person in this position of confidence must demonstrate the ability to prioritize tasks and adapt to meet the needs of a fast-paced environment and ensures that the front and health offices remain areas of trust and efficiency at all times for students, families, staff, and visitors. ASA is devoted to fostering an inclusive environment where the enjoyment and benefits of a college preparatory and performing arts education are accessible to the entire community. This position reports to the Operations Director and is part of the Front Office Team. Essential Duties and Responsibilities Front Office Management * Monitors the "Information" email address to ensure timely and accurate action is taken on all queries. * Facilitates all telephone and in-person inquiries in the school office, providing accurate responses to families and guests. * Monitors the main gates, allowing entry onto campus and maintains visitor logs. * Directs communication and visitors to appropriate members of staff. * Monitors all arrivals and departures of students to support accurate attendance recording. * Oversees all mail and parcel deliveries to the office and facilitates distribution. Health Care Services and Maintenance * Triages student illness and medical needs of those visiting the health office, administering low-level care to them as needed. * Informs families of health office visits and documents provided care. * Coordinates all Medical Certifications and Health Plans, and accurately maintains the medication cabinet and medical supplies. * Communicates Emergency Health Protocols. Administrative Coordination * Orders office supplies for the office, faculty, and staff as needed, following all purchasing protocols and accurate budget allocation.. * Provides standardized testing support to Administration during State testing periods. * Prepares specialty copy jobs for faculty and staff as needed. * Supports the Student Information Coordinator and the Student Enrollment & Campus Life Manager during school events. * Performs other duties as assigned using a variety of computer programs to support efficient and accurate office operations. Minimum Qualifications * High School diploma and a minimum of 2 years college. * Minimum of 2 years prior experience in a professional setting using basic office equipment, skills, and protocols; school office experience preferred but not required. * Valid Arizona Department of Public Safety Identity Verified Prints (IVP) card. * Valid CPR and First Aid Certificates. * Valid Seizure Management Certificate. * Valid Arizona Department of Public Safety Identity Verified Prints (IVP) card. Required Knowledge, Skills, and Personal Characteristics * Proficient in the latest versions of Microsoft Office Suite and G Suite. * Experience with database management software such as Student Information Systems (Synergy or PowerSchool) preferred. * Capacity to work in a deadline driven environment and comfort with multitasking. * Excellent time management skills with attention to detail and accuracy. * Solution focused and works well in a team environment. * Exceptional interpersonal, customer service, and communication skills. * Ability to maintain confidentiality at all times. * Remains professional in an environment with frequent interruptions. * Bilingual in Spanish is preferred but not required. Salary and Benefits * Compensation commensurate with experience. * Full time position with benefits. * Member of ASRS. Interested candidates should submit the following via e-mail to ********************: * Cover letter * Resume * Three letters of recommendation * ASA Application for Employment found on the website. Other: Please note, Arizona School for the Arts is unable to sponsor visa applications for candidates for employment. ASA is an equal opportunity employer. Discrimination against an otherwise qualified individual with a disability or any individual by reason of race, color, religion, sex, national origin, age, genetic information, or veteran status is prohibited. Efforts will be made in recruitment and employment to ensure equal opportunity in employment for all qualified persons.

The Administrative Support Specialist ensures our Flagstaff facility runs like a well-oiled machine. You'll manage front-desk operations, serve as the first point of contact for employees and external partners, and coordinate administrative workflows. You'll also partner closely with our Cookeville headquarters to process HR paperwork, route accounting documents, and liaise with IT for system setups and troubleshooting. Your work will be pivotal in maintaining compliance, accurate record-keeping, and timely communication across both sites. Responsibilities: * Manage inbound calls, route inquiries, and maintain a professional front-desk presence * Greet visitors, coordinate meeting room logistics, and handle mail sorting/distribution * Prepare, review, and file shipping documents, including bills of lading, packing lists, and export forms * Enter shipping data into ERP system and track logistics metrics for weekly reports * Maintain office supply inventory, negotiate with vendors, and submit purchase requisitions * Assist in onboarding: collect new-hire paperwork, set up benefits enrollment, and schedule orientation sessions * Route invoices, expense reports, and purchase orders to Cookeville accounting; follow up on approvals and discrepancies * Coordinate with IT for hardware provisions, software installations, user account setups, and front-line troubleshooting * Implement and maintain standard operating procedures for administrative tasks * Plan and execute on-site events, training sessions, and safety meetings, liaising with HR and facilities teams Skills & Qualifications: Required * High school diploma or equivalent * 2+ years of administrative or office coordination experience, preferably in manufacturing, logistics, or distribution * Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning ERP systems * Excellent organizational skills, attention to detail, and ability to prioritize competing tasks * Strong written and verbal communication skills, with a customer-focused mindset * Proven ability to work independently and as part of a cross-functional team Preferred * Associate's degree in Business Administration, Office Management, or related field * Experience with shipping software (e.g., UPS WorldShip, FedEx Ship Manager) * Familiarity with HRIS and basic accounting processes * Exposure to lean manufacturing or Six Sigma methodologies * Basic understanding of IT hardware/software lifecycles and ticketing systems Working Environment & Schedule * Fully onsite Schedule TBD * Fast-paced manufacturing floor atmosphere; occasional heavy lifting (up to 25 lbs) when handling office supplies or shipping materials Benefits: As a direct hire, we offer a competitive salary and a comprehensive benefits package including, but not limited to: * Health, Vision and Dental Insurance * Health Savings and Flexible Spending Accounts * 401k with Company match * Company Paid Life Insurance * Short-Term and Long-Term Disability * Paid Holidays * Paid Time Off * Tuition Reimbursement * Wellness Programs & Health Premium Discounts

Job DescriptionSalary: Under general supervision, provides customer service to visitors/callers to the Recreation Center, monitors facility access, operates the front desk, and performs customer service functions of the Recreation Center. Duties/Responsibilities: Assist customers and members regularly, on the phone and in person, with aspects of the facility, programs and services. Responsible for the function and operation of the front desk and access control system. Responsible for payment transactions, cash handling, and participant enrollment for services, including membership registration, guest passes, and activities. Assist customers and members with Recreation Center reservations and scheduling. Process prospective members applications. Responsible for keeping welcome desk and lobby area organized and clean. Perform other duties as required Required Skills/Abilities: Strong customer service, listening and problem-solving skills Experience in relationship building with families of all ages and abilities Ability to use computers and MS Office software including word processing and database software Ability to communicate effectively, both verbally and in writing Ability to work effectively with people Ability to respond to safety and emergency situations and to develop and maintain awareness of occupational hazards and safety precautions Ability to adjust schedule to meet company needs, may include occasional nights and weekends Must be able to work in a potentially stressful environment Education and Experience: High School Diploma and equivalent Required Certifications: Current CPR, AED, First Aid or ability to obtain within the first thirty (30) days of employment.

Job DescriptionDescription: Department: Administrative (multiple) Hours per week: 40/Full Time Reports directly to: The Assistant Director and indirectly to the Director and Corporate : The Administrative Specialist shall be responsible for updating rosters. Assists the Program Director and Assistant Director in sending/receiving correspondence and overall office organization. Education and Qualifications : High School diploma or GED required. No experience required. Additional clerical/secretarial preferred. Must have experience working with Microsoft Word, Excel, PowerPoint, Outlook, internet-based storage service or other applications. Must have a valid driver's license or state issued id, social security card issued by the U.S. Social Security Administration, and be a United States citizen, permanent resident, or other person lawfully admitted into the United States. Must pass federal background check. Skills and Specifications : Problem solving, planning and prioritizing Data entry Communication skills - written and verbal Information gathering and monitoring Flexibility, adaptability, teamwork and customer service oriented Microsoft Outlook, Excel, Word, PowerPoint Requirements: The Administrative Specialist shall assume the following job responsibilities: Support Facility Director and Assistant Director with day to day operations. Monitoring task progress and reporting updates. Maintain multiple rosters and databases. Maintain various rosters and keep facility forms updated and stocked. Maintain electronic and paper records ensuring information is organized and easily accessible. File, organize, shred, and create files. Operate company vehicle. Create Staff & Resident ID. Keep inventory of office supplies and coordinate ordering with the Facility Director and disbursement of supplies. Edit and review documents to ensure accuracy, correcting grammar, spelling or structure errors as necessary. Prepare correspondence to the partner agencies including acceptance letters, terminal reports, etc. Set up resident medical appointment with follow up on results and related paperwork. Take meeting minutes by hand or computer, that will later be documented for compliance purposes. Ensure all company policies, procedures and the employee handbook are followed. Local travel may be required. Complete all annual training required by contract. Complies with federal, state and local laws and regulations. Ensures rest and meal breaks are taken in accordance with California law. Reports any violation of company policy, employee handbook Standards of Conduct, etc. Assume and perform other duties as assigned. Working Alternatives, Inc. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Administrative Assistant support for the Branch A/R, A/P functions Posting of monthly safety meetings and material Process bi/weekly credit card transactions Generate and post job files Process new hires by working in conjunction with Human Resources division Assist with Project Management, review timesheets, invoicing, vendors, permits, travel arrangements etc. Additional responsibilities as assigned by supervisor. Required Qualifications: Experience with Microsoft Office Excellent written and oral communication skills Must possess a valid driver's license Must be organized, able to multi-task and team oriented Have attention to detail and be self-motivated Able to plan, organize and execute daily requirements Must pass drug test, fit for duty test and background check Benefits: 401(k) program with company match up to 10% of pay Family medical, dental and vision insurance available after 90 days Paid time off and other benefits Barnhart CARES family care and community service opportunities PURPOSE- Barnhart is built on a strong foundation of serving others. The fruit of our labor is used to grow the company, care for our employees, and serve those in our communities and around the world. MINDS OVER MATTER - Barnhart has built a nationwide reputation for solving problems. We specialize in the lifting, heavy-rigging, and heavy transport of major components used in American industry. NETWORK - Barnhart has built teams that form one of our industry's strongest network of talent and resources with over 60 branch locations across the U.S. working together to serve our customers. This growing network offers our team members constant opportunity for career growth and professional development. CULTURE - Barnhart has a strong team culture -- the “One TEAM.” We are looking for smart, hard-working people who strive for excellence in their work and appreciate collaboration. Join a team that values Safety, Servant Leadership, Quality Service, Innovation, Continuous Improvement, Fairness, and Profit with a Purpose. EOE/AA Minority/Female/Disability/Veteran #LI-HS1

The Job in a Nutshell: The Dairy/Frozen Assistant is responsible for assisting the Dairy/Frozen Manager in the successful operation and profitability of the Dairy/Frozen department. Applications are accepted by the date below, which may be updated if the hiring timeline is extended. 12/18/2025 Responsibilities Main Ingredients: Providing World Class Customer Service as a number one priority. Exemplifying integrity, responsibility, and excellence and adhering to all policies. Creating inviting, full and shoppable departments. Assisting the department manager in ordering for the dairy and frozen departments and maintaining accurate inventory levels. Assisting the department managers in managing margin, COGs and overall department profitability including minimizing shrink and maximizing effective purchasing. Ensuring all in-stock products/conditions meet company standards. Offering and following up on special orders. Merchandising shelves, endcaps and dynamic displays. Assisting in managing as well as participating in tagging, facing, rotating, cleaning, markdowns, stocking, and backstock. Assisting in training and monitoring of department personnel including assigning and following up on tasks. Conducting active and passive demos. Working with the department managers to address performance issues within the department. Supporting store opening and closing activities including Daily Sales Report (DSR) and cash handling and cashier closeout responsibilities. Handling register functions including backup cashiering, managing customer returns, addressing customer complaints, and covering register shift changes, including those for scheduled breaks. Maintaining the safety and security of customers and employees. Answering customer questions per company standards and policies, including the use of Health Supportive statements and/or statements of nutritional support. Continually increasing product knowledge. Using SAP and inventory management software, emailing and utilizing other IS programs as needed. Working a schedule based on store needs which includes evenings, weekends, holidays. Position requires working five days, 40 hours per week and attending mandatory store meetings. This position has limited Manager on Duty responsibilities but is never intended to be the overall Manager on Duty for the store. Although this is a general outline of job responsibilities all employees are expected to be “hands on” and do whatever it takes to get the job done and make the company thrive. Qualifications Recipe for Success: High School diploma, GED or equivalent preferred. 1 year of experience in grocery or retail environment preferred; natural foods background is a plus. 1 year of experience supervising others preferred. Ability to pass food safety training courses and/or certifications as required by law and maintain compliance by keeping certifications up to date and registered if applicable. Ability to manage changing priorities and to stay focused with the task at hand. Possess a sense of urgency in the completion of tasks. Possess excellent customer service skills. Highly organized with great attention to detail. Ability to take direction and follow through. Must be cashier trained and able to count currency. Proficient in MS Word, Excel and Outlook This is not an employment contract. It does not guarantee a job or that the above listed duties are the limit of responsibilities. The job and are subject to change with and without notice. Employees are required to accomplish any and all tasks assigned to him/her by their Manager and/or other Store Support Center manager that might not be listed in this job description. Here's an overview of the benefits we offer our good4u Crew to help ensure the health and wellbeing of you and your family, now and well into the future: All Crew Members Birthday Bonus Pay Vitamin Bucks (up to $2,080 earned as store credit annually) Holiday Pay for 5 Holidays - Stores Closed Paid Time Off (sick days and vacation) that Increases with Tenure Paid Nutrition Education good4u Crew Member Discount {N}power Program (customer appreciation and rewards program) Regular, Scheduled Pay Increases Advancement Opportunities and Career Development Health and Wellness Program Employee Assistance Program (EAP) Employee Referral Program Full-Time Crew Members (30+ hours/week) Medical, Dental and Vision Insurance Paid Parental Leave Paid Medical Leave (through company paid short-term disability insurance) Company Paid Short-Term Disability Insurance Company Paid Life Insurance Voluntary Benefits Including Hospital Indemnity, Accident Insurance, Long-Term Disability Insurance, Term Life Insurance Retirement Savings Plan (401k) with discretionary Company Match Healthcare and Dependent Care Flexible Spending Account (FSA) Health Savings Account (HSA) with Company Match Diversity Statement At the heart of Natural Grocers' commitment to our community and crew is this belief: All people should be empowered to experience health and wellbeing! We cannot be true to this conviction without honoring diversity and cultivating inclusion throughout every aspect of our organization. At Natural Grocers, we honor our differences, embrace diversity, and cultivate inclusion because both individual and societal health are rooted in these principles. Our Crew is diverse not only in gender, race, ethnicity, sexual orientation, religion, abilities, and age but also in cultural backgrounds, thoughts, and ideas. Celebrating our diversity refreshes, expands, and shapes our perspective, energizing our mission of equitable access to health and wellness for all. We welcome everyone who would like to join us in this mission, with gratitude for the unique life experience each person brings to the table. We're committed to nurturing an ecosystem of diversity and inclusion in which our Crew can continue to thrive. Physical Capabilities and Environmental Demands: N = Never O = Occasional; 1-33% of time F = Frequent; 34-66% of time C = Constant; 67-100% of time Physical Requirements: Must have the ability to constantly lift or carry up to 10 lbs., frequently lift or carry 11-20 lbs., and occasionally lift or carry 21-50 lbs. Must also have the ability to occasionally lift or carry 51-100 lbs. with a team lift. Must have the ability to frequently push or pull up to 15 lbs. and occasionally push or pull 16-100 lbs. Must be able to occasionally use the computer for data entry and use of mouse. Must be able to constantly walk, stand, use fine motor manipulations, grip, bend, twist, turn, and reach outward for the duration of the work shift. Must be able to frequently to reach above chest. Must be able to occasionally sit, squat, kneel, and climb as needed. Environmental Requirements: Must be able to frequently work with sharp tools and equipment, dust, fumes, and congested worksite. Must be able to occasionally work with noise, cold, heat, wet, humid, outside, heights, and contact stress. We can recommend jobs specifically for you! Click here to get started.

Part-time Description This is a part-time position generally working 20 hours per week from 1:00pm - 5:00pm Monday - Friday. We are seeking a professional and organized Legal Reception and Administrative Assistant to join our legal team in our Flagstaff office. This role offers an excellent opportunity to be the first point of contact for clients and visitors while providing essential administrative support to ensure the smooth operation of our legal practice. The ideal candidate will demonstrate excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently in a fast-paced environment. Essential Duties and Responsibilities: The following duties are not intended to serve as a comprehensive list of all duties performed, only general illustrations of the primary types of work that may be performed. Job descriptions are subject to change as the needs of the organization and requirements of the job change. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. Greet and assist clients, visitors, and staff in a courteous and professional manner Manage incoming calls, emails, and correspondence, directing inquiries appropriately Schedule and coordinate appointments and meetings Maintain and organize legal files, documents, and records in compliance with confidentiality standards Support billing, invoicing, and expense tracking processes Assist with office supply management and general administrative tasks Ensure the reception area remains professional, welcoming, and organized Manage incoming and outgoing mail and deliveries. Order and maintain office supplies inventory. Knowledge, Skills & Abilities: Excellent verbal and written communication skills Strong organizational and multitasking abilities Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Ability to handle sensitive information with discretion and confidentiality Attention to detail and problem-solving skills Ability to work independently and as part of a team Working Conditions: The worker is not substantially exposed to adverse environmental conditions (typical office or administrative work). Physical Requirements: Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers. Requirements High school diploma or equivalent; additional legal or administrative training is a plus. 1-2 years of experience in a receptionist or administrative role, preferably within a legal environment. Join our dynamic legal team and enjoy a collaborative work environment that values professionalism and excellence.

The Part Time Office Administrator is responsible for creatively and efficiently managing the office procedures, light inventory/warehouse and provide excellent customer service for internal and external customers. GENERAL ACCOUNTABILITIES: * Maintain and protect assigned Company assets. * Represent Company in a business-like professional manner in both conduct and appearance, to maximize client satisfaction. * Work in compliance with the Company's policies and procedures including safety manual with safety of self and others in mind at all times. * Accurate and timely documentation including, but not limited to, timecards * Available to work outside of, or in addition to normal businesses hours. * Work proactively and in a positive manner with co-workers. * Communicate effectively and timely to resolve Company, Client, or Colleague inquiries and/or requests. SPECIFIC ACCOUNTABILITIES: Include, but not limited to: * General administrative support of the office as needed, including office supplies, petty cash management, filing and data entry * Facility upkeep and maintenance as needed * Review project folders and provide sales admin support as needed including, but not limited to, change orders (adds/changes), invoicing support, bid support and deliver/ship. * Accurate documentation and data storage of all aspects of the project, including but not limited to POs, change orders and Notice of Completions (NOC) * Reconcile jobs and process returns prior to close out. * Create new Sales Orders for Direct Ship customers * Light warehouse and inventory, including: * Shipping & Receiving functions * Scanning packing lists to Supply Chain Services daily * Staging & tracking of installation and service materials * Tracking and maintenance of inventory materials including quarterly inventory counts * Handle travel arrangements for overnight work as needed * Coordinate company apparel orders and safety equipment as needed * Maintaining conference rooms, training room, kitchen and break areas, as well as collaborative or other meeting areas. * Other duties as assigned REQUIRED QUALIFICATIONS: * High School diploma or equivalent • Proficiency with Microsoft Office, including Excel, Word and Outlook, and computerized business systems as demonstrated by a minimum of 2 years of experience * 1 year of experience with general administrative duties in an office environment * 1 year of customer service experience * Valid Driver's license with acceptable driving record PROFESSIONAL COMPETENCIES: * Self-starter with excellent interpersonal skills including customer service skills * Strong organizational skills * Ability to multi-task while working under deadlines and time constraints * Excellent keyboarding skills. * Ability to solve practical problems and carry out responsibilities under minimal supervision. * Ability to organize workload for effective implementation, including the ability to multi-task while under deadlines or time constraints * Ability to write effective business correspondence and present information in one-on-one and small group situations. * Ability to interact effectively at all levels and across diverse cultures. * Ability to function as an effective team member. * Ability to adapt as the external environment and organization evolves. * High degree of discretion and confidentiality PHYSICAL DEMANDS: In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job. * Must be able to effectively communicate, (ie see, hear, speak and write clearly in English) in order to communicate with colleagues and/or customers * Manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment * Must be able to move around the warehouse to complete various activities that may require ascending or descending ladders, reaching, lifting, carrying objects of up to 30 lbs WORKING CONDITIONS: * The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate. * 20 - 25 hours per week Benefits: Associates (FT) and their eligible family members are offered comprehensive medical, dental, and vision plan options as well as company-provided basic life insurance, AD&D, short-term and long-term disability, and access to the employee assistance program. Voluntary benefit options include supplemental life and AD&D insurance, accident, critical illness, and hospital indemnity insurance plans, identity theft protection, pet insurance, and HSA and FSA account options. Associates also have the option to enroll in the company's 401(k) plan. In addition, associates receive PTO (paid time off), state-mandated sick leave, and 9 paid holidays. Benefits are effective on their first day of employment 401(k) employer match of $0.50 for every $1.00 contributed by the associate up to 6% of earnings. SALARY RANGE: $21.00ph - $24.00ph DOE

HelloFresh's Office Experience Coordinator, Culture + Engagement, will be responsible for supporting key clerical and organization initiatives at our Distribution Center. This role is dedicated to enhancing our overall in-office employee experience. You will be the primary source of support for our team, managing everything from office amenities and facilities to ensuring a welcoming, well-organized, and energizing work environment. Your work will directly contribute to making the office a place where people genuinely want to be. In this role, you will focus on in-office experiences, purchasing and tracking inventory, organizing supplies, managing mail, enhancing aesthetics, and assisting teammates with in-office projects. You will be energized by this role if you enjoy event execution, customer service, staying super organized, and working collaboratively. We are seeking a highly organized, proactive, and engaging Office Experience Coordinator to join our team. This dual-focused role is critical to ensuring smooth office operations and fostering a positive, inclusive, and engaging culture within our Distribution Center. You will be part of a broader team working to streamline initiatives across our various brands and Distribution Centers. This role is 100% on-site in the Distribution Center. This is an in office, hourly position. You will… * Accurately track and reconcile purchases, adhering to the given budget and spending policy, and execute site indirect spend purchasing for items such as office supplies, snacks, catering, and general supplies. * Run morning setup, including resetting conference rooms and office furniture, stocking supplies, snacks, and conducting space walk-throughs; manage incoming/outgoing mail and office deliveries. * Spot inefficiencies, design and manage process improvements to achieve operational excellence, and partner on projects aimed at improving processes and procedures.. * Build and streamline local site programs to support an inclusive environment, promoting effective and engaging two-way communication using various vehicles (TV, video, flyers, text, postings, and in-person meetings). * Support the Culture & Engagement Team in the set up and execution of programming such as; recognition program, 2-way communication initiatives, growth and wellness and more. Foster strong cross-functional partnerships and work closely with Operations and local HR teams to ensure processes operate efficiently and to support them in owning and improving the employee experience. * Support the Local HR, and Operations Team as needed, including supporting ad hoc projects. You Are/Have * A self-starter, able to work independently and driven by an enthusiasm for learning and proactively improving existing processes * Aesthetics are essential, so this person should have a keen eye for detail and organization, and have very high standards for a neat and organized office * Comfortable with getting your hands dirty (literally and figuratively!) * A customer-focused mindset - in this role, every onsite employee is your customer * An ability to communicate clearly and effectively in both verbal and written form * Able to perform the essential functions of the position with or without reasonable accommodation, including: * Regularly lifting and moving up to 30 pounds without assistance * Stand and/or walk for prolonged periods At minimum, you have... * Must be at least 18 years old * 2+ years of work experience in a related office coordinator, customer service, and/or assistant position * 2+ years of experience in Employee Engagement * Experience with Excel and/or Google Sheets * A high degree of professionalism * Must follow all safety policies/procedures, as well as adhere to PPE/hygiene policies, in cooperation with the supervisor * GED/HS diploma required You'll get… * Competitive Salary & 401k company match that vests immediately upon participation * Generous parental leave of 16 weeks & PTO policy * $0 monthly premium and other flexible health plans * 75% discount on your subscription to HelloFresh (as well as other product initiatives) * Snacks, cold brew on tap & monthly catered lunches * Company sponsored outings & Employee Resource Groups * Collaborative, dynamic work environment within a fast-paced, mission-driven company This job description is intended to provide a general overview of the responsibilities. However, the Company reserves the right to adjust, modify, or reassign work tasks and responsibilities as needed to meet changing business needs, operational requirements, or other factors

Base Compensation: Starts: $17.00 Respond to Vendor Calls, fill in as back-up, greet and assist guests Answer phones, return voice mail messages and direct calls Respond to emails, schedule, and prepare office meetings, and assist with training. Clerical work (copy, scan, file, etc.), conduct INTAKE Interview with potential clients Follow up on client calls Back-up as needed for DSP Other projects as assigned by the manager

Nestled at the foot of the picturesque Camelback Mountain in the exclusive enclave of Paradise Valley, the Montelucia Resort & Spa features 253 luxurious guestrooms, 38 suites and two presidential suites. The property's distinctive architecture is inspired by the rich history, white-washed villages and sun-drenched hills of Spain's Andalusia region. The property also includes the award-winning Moroccan inspired Joya Spa, three resort pools and five dining options including the critically acclaimed restaurant, Prado. The resort, which is adjacent to the cities of Phoenix and Scottsdale, offers easy access to golf, recreation, nightlife and entertainment. Job Description Coordinate the work assignments for housekeeping staff including but not limited to room attendants, housemen, seamstress and turndown attendants, each day and answering guest and associate calls and dispatching work tickets appropriately. Responsible for the day to day office operations for the housekeeping department. Responsibilities Open and close Housekeeping Department daily. Maintain Lost and Found records. Dispatch all calls to appropriate discipline. Communicate effectively with all departments, including engineering. Update Synergy request. Respond to all phone calls/ requests from guests and other departments. Monitor computer system. Maintain clear and efficient communication with the Front Desk. Maintain cleanliness and organization in department. Walk the floors and inspect guest rooms. Qualifications Must be able to speak, read, write and understand the primary language(s) used in the workplace. Requires good communication skills, both verbal and written. Must possess basic computational ability. Must possess computer skills. Omni Hotels & Resorts is an equal opportunity employer. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com.

Job Description At Robbins Brothers, we are experts at helping guests create once-in-a-lifetime moments. Our primary focus is on creating a seamless purchasing experience for our guests with the majesty of diamonds. We aspire to be our guests' jeweler of choice, whether it is for the magic of an engagement or a fashion gift for that special someone. We celebrate our associate's personal and career milestones in a supportive and rewarding work environment. We offer competitive compensation packages. It is our aim to help you cultivate your natural talent and create a rewarding and long-term career with our team. You will have opportunities to develop as a professional and grow your role within the Robbins Brothers organization. The Office Coordinator acts as co-owner of the Retail Store Operational Plan and is responsible for ensuring that store objectives are met and directs all activities in the office. They are responsible for maintaining inventory controls and enforcing guidelines for the transfer of merchandise to and from locations. They will maintain a constant awareness of security issues involved in operating the office. The Office Coordinator works closely with the General Manager, Operations Manager and/or Floor Manager in all aspects of Store Operations, as well as with all other functional heads to achieve company objectives and is responsible for developing and implementing effective succession plans for modeling, support and adherence to company values. Our Culture and Community We seek out team members who share our values and an unwaveringly committed to fostering a diverse, inclusive, and multi-cultural environment. That means we actively look for people, like you, who are collaborative, open, creative, passionate, warm, curious, accommodating, and courteous, with a thirst for knowledge, a passion for jewelry, a fondness for fun, a generous heart, and a community-minded spirit. Role The Office Coordinator is a multi-dimensional position where you can learn the foundations and best practices of retail operations in the jewelry sales industry. In this role your responsibilities are focused on accurately managing the operational activities of the store. This position requires you to utilize your attention-to-detail, precision orientation, and understanding of computer systems daily. You may lead and direct a small team to ensure the office functions of the store are completed. You will ensure special orders, design in service, repair orders, product inventory, and point of sales entries are completed accurately. In addition, you will communicate with guests onsite, as well as via telephone, email, and text. Over your tenure, you will have the opportunity to learn about the legendary Robbins Brothers sales process and best practices of retail store operations. At all times, you will adhere to the company's operational and security policies and procedures involved in running our stores. The Office Coordinator works closely with the General Manager, Floor Manager, Operations Manager and Guest Experience Representative in all aspects of the retail store functions. You will be responsible for modeling, supporting, and adhering to Robbins Brothers company policies, procedures, and values. Quality Orientation Demonstrates a detail-orientation toward the daily operational duties of the store. Ensures accurate daily operational closing procedures are executed, includes auditing specific store functions, i.e., merchandise inventory, point-of-sale, stock balancing, documentation, etc. Ensures jewelry repairs meet company quality standards, items are inspected, and log documentation is accurate. Manages point-of-sale transaction audits and confirms accurate documentation. Store Operations Builds strong relationships with in-store team, home office, and guests through on-going and effective communication. Leads the on-boarding training and skill development of operational team members, ensures the position competencies are developed. Directs team members to complete specific daily operational duties for the benefit of the store. Demonstrates capability to multi-task several activities throughout the day, i.e., coaching team members, assisting guests, and completing operational duties. Service Orientation Responds promptly to guests questions and requests, works continuously to exceed their expectations. Seeks to understand the needs of the guests and demonstrates willingness to work toward resolution on their behalf. Provides the initial resolution to guest service matters in a positive and caring manner, enlists the support of store team members, i.e., sale associates, floor manager, general manager when required.

Job Description FLSA STATUS: Non-Exempt REPORTS TO: Unit Director The Branch Administrative Coordinator is responsible for coordinating the front desk receptionist and administrative duties for the branch. Responsibilities include: greeting members and visitors, compiling and tracking information for reports, entering data into club database system and supporting the Food program. JOB RESPONSIBILITIES Receives and processes membership applications and session enrollments Supports the administration of the Food program Manages member attendance records Manages front desk reception area Manages receipt of all membership payments EDUCATION and/or EXPERIENCE, LICENSURE and CERTIFICATION Must possess a high school diploma or equivalency certificate and 6 months of work related Customer Service experience Must obtain/maintain a current CPR, First Aid, and Food Handler's Certification (within first 90 days of employment) Must have and maintain a valid Arizona driver's license KNOWLEDGE, ABILITY and SKILLS Working knowledge of federal and state laws and company policies and procedures Ability to participates in investigations Ability to support the physical property and assets of the Club Ability to maintain and cultivate excellent member/family and community relationships and possess excellent customer service skills Ability to interact effectively and communicate (in writing and orally) with a variety of youth, staff, volunteers, families, and community members. Proficient skills in the use of Microsoft Office software, including Outlook, Word, and Excel Ability to articulate for giving, serve as an ambassador, engage in relationship building and promote philanthropy Ability to support the efficiency of Volunteers and future workforce needs to support volunteer program operation WORKING CONDITIONS and DRIVING Travel between Boys & Girls Club of the Valley sites and schools and various field trip sites as well as in the community is required. Must meet the insurance standards of Boys & Girls Club of the Valley Work is primarily performed in the Club and local community Hours are based on school calendar - evening hours are required during the school year; hours will vary during summer and school breaks; occasional weekend hours are required EXPECTATION of EXCELLENCE Boys & Girls Club of the Valley supports a culture of excellence in all we do and all employees are expected to reflect these values in their daily responsibilities. To be sure we meet our obligations for high performance in all areas, we organize our goals and efforts under these six Pillars of Excellence: ACCOUNTABILITY We act with integrity, accept responsibility for our actions and fulfill our commitments. TEAMWORK We thrive on collaboration and believe we can achieve greatness together. HEALTHY LIVING We strive for energizing integration of work and home and support a healthy lifestyle to model for our Club Kids. CLARITY We are open, honest and respectful in our communication, direction and interactions. PASSION We genuinely care about our mission and believe “Kids come first”! INNOVATION We are creative problem solvers, empowered to take action and always striving for unique and new ways to improve programs and procedures.

Founded in 2010, Fun Town RV (FTRV) has grown into Texas's largest RV chain, operating 36 locations and planning to expand. We provide excellent customer service and offer top RV brands for less, backed by a rigorous 100+ point inspection process on every RV we sell. At Fun Town RV, we prioritize hiring candidates who are honest, accountable, positive, and passionate about exceeding expectations. If you're seeking a dynamic career with growth potential and competitive earning opportunities, we encourage you to apply! Overview: The Office Coordinator plays a key role in supporting daily administrative operations, ensuring smooth communication between departments, and maintaining accurate documentation. This position is responsible for processing all vehicle title and registration documents, ensuring compliance with state and federal regulations. This position provides a wide range of support services to employees, management, and corporate departments, with a strong emphasis on deal processing, bookkeeping, HR support, and customer service. Key Responsibilities: Deal Posting & Financial Coordination Review and process all RV deal postings: verify checklists, ensure accuracy of documents and financials, and print commission reports. Complete all bookkeeping tasks including updating accounting systems, managing petty cash logs, and maintaining AP and credit card spreadsheets. Handle all aspects of cash handling and payoff checks to lenders. Submit tax payments and complete title and registration processes for all sold units. Vehicle Title & Registration Processing Process all new and used vehicle title transfers for the dealership, and submit applicable documents to the tax office. Handle all title transfers for out-of-state transactions, ensuring proper documentation and regulatory compliance. Complete DMV registration paperwork using accuracy and timeliness. Ensure all tax and title documentation is properly completed, submitted, and filed. HR & Employee Support Act as liaison between store employees and Human Resources. Oversee onboarding documentation and submission for all new hires at the location. Assist with employee communication, compliance coordination, and corporate policy support. Inventory & Warranty Processing Follow up on trade titles and ensure proper logging of new units. Register warranties for sold units and submit rebate requests when applicable. Office & Reception Oversight Oversee front desk/reception area: create work schedules and fill in as needed. Order office supplies and coordinate with vendors. Provide general administrative support to management and departments. Coordinate with compliance auditors and corporate offices as needed. Preferred Qualifications: High school diploma or equivalent required. Strong computer and software skills; Microsoft Office and Google Workspace preferred. Previous customer service or administrative experience required. Knowledge of bookkeeping practices and experience with accounting systems preferred. Excellent written and verbal communication skills. Strong organizational skills and ability to multitask effectively. Ability to thrive in high-volume, fast-paced environments. Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Manual dexterity required for keyboarding, filing, and operating office equipment. Ability to lift up to 25 lbs occasionally. Intermittent standing, bending, and reaching during the workday. Must be able to maintain focus and attention to detail in a busy office environment. Benefits: (To be completed by HR) Competitive salary based on experience. Health, dental, and vision insurance. Christmas Savings Plan 401(k) with company match. Paid time off and holidays. Join Our Growing Team! At Fun Town RV, we value our employees and provide opportunities for career advancement in an exciting, fast-growing industry. If you're ready to be part of a company that values hard work and dedication, apply today! Fun Town RV is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. Applicants must be authorized to work in the U.S. Drug screening, driving record, and background checks may be conducted prior to and during employment. Content of this ad and fulfillment of offers is sole responsibility of Fun Town RV.

Business Office Biller Full Time USPI Arizona Specialty Hospital in Phoenix, Arizona is Hiring a Business Office Associate. USPI Arizona Specialty Hospital is a specialty inpatient hospital which was established to set a new standard for excellence and patient satisfaction in the delivery of orthopedic and spinal surgery. Arizona Specialty Hospital provides excellent patient services and the highest level of care, with the overall goal of improving the delivery of healthcare in Maricopa County and beyond. Business Office Associate (BOA) interfaces in a professional manner with visitors, patients, family, and physicians on phone and in person. This position performs clerical duties involved with Business Office activities including, but not limited to, admission of patients, verification of patient insurance and providing support to the Business Office Manager. The BOA must maintain the confidentiality and security of sensitive, privileged communications and work product; and support various functions in the business office in maintaining internal controls This will be a 5:00am - 1:30pm schedule, in office position. Admissions responsibilities include: * Preadmissions calls and activities * Collection of patient information and copying of identification and insurance * Accurate data entry of patient information into the patient accounting system * Directing patient to appropriate area upon admission Insurance Verification responsibilities include: * Accurately updating patient demographics/information in patient accounting system. * Verifying insurance benefits, obtaining proper authorization from insurance carrier. * Determining what funds to collect upon admission. * Notify patients of monies due and document in billing system. * Other duties as required or requested by chain of command What We Offer As an organization, one way we care for our communities and each other is by providing a comprehensive benefits package that includes the following, subject to employment status: * Medical, dental, vision, and prescription coverage * Life and AD&D coverage * Availability of short- and long-term disability * Flexible financial benefits including FSAs and HSAs * 401(k) and access to retirement planning * Paid holidays and vacation Who We Are At USPI, we create relationships that create better care. We partner with physicians and healthcare systems to provide first-class ambulatory solutions throughout the United States. We are committed to providing surgical services in the most efficient and clinically excellent manner. USPI is committed to, and proud of our inclusive culture. An inclusive culture, in our view, is respectful of differences and nurtures and supports the contributions of each individual, while also embracing and leveraging diversity. A diverse workforce, combined with an inclusive culture, makes USPI stronger and better able to meet the needs of our diverse patient and physician population. Required Skills: Qualifications: * Business or Accounting degree from accredited college or university preferred (high school diploma required) * 2 to 4 years applicable experience in a hospital or medical office setting * Ability to read and comprehend complex instructions, business invoices, business accounts. * Accounts payable/receivable experience preferred. · Insurance verification and billing experience preferred. * Proficient computer software skills (Microsoft Office Products including Excel & Outlook) * Experience using and healthcare software systems, MEDITECH and/or Advantx, experience a plus * Ability to apply common sense understanding to carry out detailed written or oral instructions. * Ability to deal with problems involving a few concrete variables in standardized situations.

Caduceus Cellars/Merkin Vineyards Old Town Cottonwood Business Office Assistant Caduceus Cellars along with its affiliated brands is Arizona's premier provider of fine wines, farm-to-table foods and a unique array of merchandise items. We are a family-owned business in the wine and food industry, dedicated to quality, hospitality, and excellence in every aspect of our operations. Our Business Office supports the financial, administrative, and human resources functions for our winery, vineyards, stores and restaurants. Experience: 1-2 years of administrative, bookkeeping, or office support experience (hospitality, food, or wine industry preferred). Compensation: $19-$21 based on experience, with benefits eligibility after 30 days. Position Overview: The Business Office Assistant provides administrative support across the business office team, assisting with bookkeeping, HR, and general office operations. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities: Support bookkeepers with data entry and account reconciliation. Assist with HR onboarding tasks, including new hire paperwork, personnel files, and maintaining employee records. Maintain organized filing systems for accounting, HR, and general business records (digital and physical). Answer and direct phone calls; distribute mail and handle general correspondence. Provide administrative support for projects, reports, and communications. Assist with scheduling, supply orders, and coordination between departments as needed. Support management and office team with other related duties as assigned. Qualifications: 1-2 years of administrative, bookkeeping, or office support experience (hospitality, food, or wine industry preferred). Proficiency with QuickBooks preferred. Basic understanding of bookkeeping principles and HR processes a plus. Proficiency with Microsoft Office Suite Excellent attention to detail, organization, and follow-through. Strong communication skills and a professional, team-oriented demeanor. We are an EEO/AA/Minority/Female/Disability/Veteran employer.

Arcis Golf team members thrive on anticipating needs, forging connections, and elevating experiences for our team, members, and guests. We are an inclusive team of unique individuals who show up each day with a grateful spirit, humble heart, and a genuine respect for one another. On the job: Patrol golf course, keeping the pace of play up and responding to golfers' question or concerns Coordinate golf course activities with golf shop and outside services Maintain an inventory of scorecards, pencils, tees, divot repair tools, and ball markers Responsible for the cleanliness and organization of the practice tee and green Bring your own: Passion for service Willingness to learn and perform Excellent communication and organization skills Team Member Lifestyle Perks! Medical, mental health, dental and vision insurance Life Insurance Accident & Critical Illness Insurance Pet Insurance Paid time off 401(k) plan and match Holiday pay Food & Beverage discounts throughout portfolio Golf & Tennis benefits Employee assistance program Career Growth Flexible Schedules Development Opportunities Perks may be subject to employee contribution and vary based on eligibility & location Arcis Golf provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Arcis participates in E-Verify, the government program that certifies an employee's right to work for us in the U.S.

PatchMaster Serving East Valley is growing and is in need of talent. We are looking for a strong team member with a great attitude and friendly personality to join us as an Office Administrator. To succeed in this role, the candidate must be organized, possess excellent computer and communication skills, and have the ability to move between tasks easily. Tasks will include answering inbound calls, sending out reminders, scheduling new customer jobs, following up with customers for both quotes, jobs and billables. Skill with excel and managing calendars and ability to learn new computer software is a must. You will work in our software to contact inbound leads and coordinate jobs and technicians. Must be comfortable working with computers and speaking with customers on the phone. We strive to provide a collaborative and creative environment where each employee is encouraged to contribute to our processes, decisions, planning, and personal development culture. We are growing into multiple locations and looking for someone to grow with us and help manage multiple sites from our Arizona location. PatchMaster Serving East Valley is part of the National PatchMaster brand operating across the U.S. and in Canada Job Type: Office based Full-time in Mesa Schedule: * Weekdays * 9am-5pm * No Weekends * No Holidays Compensation: $15.00 per hour About PatchMaster There's a reason why damage to walls and ceilings often goes unaddressed. Let's face it, and drywall repair is not the most DIY-friendly home improvement project for even a relatively handy person to attempt. There's a skill and an art to it-both of which our PatchMaster technicians have down pat. PatchMaster approaches each job systematically with an experienced hand and, more importantly, an expert eye. This expertise is critical when it comes to blending the repair with the original surface. What's more, we'll work with you until it's an exact match, even if it means coming back. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to PatchMaster Corporate.