Branch office administrator jobs in Florida - 2,214 jobs

ABOUT SAVILLS At Savills, a leading global commercial real estate services firm, we help organizations find the solutions that ensure employee success. Sharply skilled and fiercely dedicated, our integrated teams of consultants and brokers are experts in better real estate. With services in tenant representation, capital markets, project management, workforce/incentives, and workplace strategy/occupant experience, we've boosted the potential of workplaces around the corner, and around the world, for 160 years and counting. Savills is looking for an Office Coordinator in our Tampa, Florida office to provide support to the Portfolio Solutions team to help them achieve their business plan goals and objectives each year. This individual will be responsible for preparing proposals, PowerPoint presentations and communication materials. They will also coordinate the distribution of internal and external marketing information. The ideal candidate is mission-driven, action-oriented, and able to thrive in a growing and fast paced environment. The role will leverage administrative and technical skills to provide support to and work collaboratively with the entire office. KEY DUTIES AND RESPONSIBILTIES Greet and assist office guests. Answer/route all incoming calls. Handle all incoming and outgoing mail - i.e., Fed Ex, USPS, UPS, receive, sort, scan and distribute to appropriate individuals. Maintain, schedule and set-up conference room in preparation of broker/client meetings, lunches, training, or special events. Maintain upkeep of kitchen, including cleanliness and tracking and ordering of kitchen/vendor supplies. Responsible for office record keeping (employee addresses, emergency contacts). Provide administrative and technical support to assigned team as needed. Accurately prepare building reports, tour books and other correspondence to meet brokers' demands and clients' needs, often under tight time constraints. Assist with basic graphical support. Copy, print and bind presentation materials. Conduct online research. Coordinate on/offsite meetings including scheduling appointments, keeping calendars, and arranging travel itineraries and meeting room reservations. Perform accounting functions which may include preparation of expense reports and billings. Complete additional duties and responsibilities as assigned COMPETENCIES Effectively communicate, interact, and collaborate with brokers, staff, vendors and clients Consistently demonstrate a high level of performance and professionalism Ability to multi-task and meet deadlines in a high-pressure environment Excellent verbal and written communication skills Maintain discretion and exhibit sound decision making skills Exhibit a high level of attention to detail Strong work ethic and positive attitude Advanced knowledge of Microsoft Office Suite (i.e. word, excel and power point) Working knowledge of Adobe InDesign/Illustrator or graphics knowledge a plus Excellent organizational and time management skills; ability to multi-task and prioritize workload under pressure Self-starter who works independently and thinks proactively and strategically Ability to adapt to company specific software. PREFERRED EDUCATION AND EXPERIENCE 1-2 years of related office experience in support of a senior executive or team of executives. (Real Estate or Professional Services industry experience a plus) Bachelor's Degree preferred and or equivalent combination of education and experience Savills values a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic. All qualified applicants, including minorities and women, are encouraged to apply. Savills participates in the E-Verify program.

Location: Miami, FL (Brickell) | Full-time | On-site Salary: $45,000 base + 10% Performance Bonus + Benefits Lumicity is a dynamic division of G2V Recruitment, specializing in cutting-edge markets across Tech, Energy, Engineering, and Life Sciences. As part of a globally recognized recruitment group with offices across the US, UK, and Europe, Lumicity is in an exciting period of growth in both revenue and headcount. We are seeking a detail-oriented and proactive Office Administrator to join our Miami office, located in Brickell! This role is instrumental in maintaining operational excellence and a professional office environment, while also supporting the broader success of our national business. This is an exciting opportunity for a motivated professional who thrives in a fast-paced setting and is looking to grow within a dynamic, people-first organization. Key Responsibilities: Office Administration & Operations Serve as the first point of contact for visitors and staff, ensuring a welcoming and professional atmosphere. Oversee day-to-day office operations, including supply management, mail distribution, and vendor coordination. Maintain a clean, organized, and well-equipped workspace that reflects Lumicity's brand and values. Support the planning and execution of internal events, team-building activities, and client-facing functions. Assist with marketing initiatives and social media coordination in collaboration with internal stakeholders. Provide administrative support to the Director and Operations Manager, as needed. Contractor Care & Compliance Manage contractor onboarding, including W2 and C2C compliance in partnership with payroll providers. Draft, distribute, and track client and candidate contracts; ensure timely uploads to Bullhorn. Administer timesheets, background checks, and contract extensions. Monitor contractor end dates and proactively support consultants with renewal processes. Maintain accurate and up-to-date contractor records in the CRM. Act as a liaison between contractors and the sales team, delivering consistent high-quality service throughout the contractor lifecycle. About You You'll thrive in this role if you bring: Proven experience in office administration or operations support, preferably in a fast-paced, client-focused environment. Strong interpersonal and communication skills with a professional and approachable demeanour. Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously. Proficiency in Microsoft Office Suite; experience with CRM systems (e.g., Bullhorn) is a plus. Demonstrated ability to work independently and collaboratively across teams and time zones. A proactive mindset with a commitment to continuous improvement and service excellence. Ability to work independently and collaboratively across teams and time zones. Why Join Lumicity? Be an important part of a fun, young workforce within a globally recognized recruitment firm. You'll be the main coordinator in organizing and executing company events and celebrations. Work in a vibrant and energetic office with direct access to leadership and cross-functional teams. Join a supportive, high-energy culture that values initiative, collaboration, and career development. Gain exposure to multiple business functions and play a key role in shaping operational success across the US. If you are a driven professional who enjoys being at the center of a thriving team and is eager to grow with a forward-thinking organization, we'd love to speak with you!

Restaurant Operations Assistant: Part Time: Approx 16 hours a week. Availability Requirements: Monday Availability Required (6-8 hrs) Tuesday Availability Required (3-6 hrs) Thursday or Friday Flexible to choose (3-6 hrs) Overview: Catch Miami Beach is looking for a talented Restaurant Operations Assistant who has experience. We are looking for a team member who is passionate about hospitality and is task orientated. Prior restaurant management experience is a plus! Responsibilities: The Operations Assistant is a very important role in the restaurant where you are expected to support the Chef and Management Teams with administrative tasks. You will be responsible for payroll, invoicing, daily sales reconciliation, and other similar assignments. Beyond that, you are expected to use your skill, knowledge, and personality to provide a great work environment for our employees. Qualifications: · Have 1-2 years of Operations Assistant experience in a high volume, fine dining establishment · Are organized and proficient at multitasking · Are a reliable, flexible team player willing to learn and adapt to new situations · Have strong verbal communication skills · Are committed to perfection and have a genuine passion for hospitality · Thrive in a fast-paced environment and work well under pressure

REPOSTING - Jan 2026 About the EDC The EDC is the lead organization driving economic growth and diversification on Florida's Space Coast. We connect businesses, talent, and resources to strengthen our future. Our team is small, collaborative, and deeply mission-focused: when we succeed, it means new jobs and more opportunities across the region. Working for the EDC provides the opportunity to apply your skills and gain experience in a leading non-profit as you further your career in business. Position Overview As the full-time, in office Administrative Assistant, you will be assisting executive leadership and project managers in daily activities such as scheduling, meeting preparation, investor relations, accounting, and proposal preparation. You will keep projects and people moving so the EDC can deliver on its mission. A typical week includes generating reports, keeping financial records organized in Hubdoc, and updating the CRM so staff always have accurate information at their fingertips. Technology proficiency is critical to success. After training, you will be the primary team member for audio visual set-up both in-office and during events. Your software skills will advance our proficiency in streamlining workflow and project completion. Throughout the week, you will be the go-to person for office organization while lending assistance when a team member may need an extra hand. The work is steady and varied, with a good balance between daily tasks and special projects, keeping you engaged. Skills Needed for Success Associate's degree or higher in business related field. 2+ years administrative or office support experience. Strong skills in Microsoft products including Word, Excel, Outlook, PowerPoint, and Teams; along with knowledge of Canva and Adobe products. Basic accounting or bookkeeping knowledge. Familiarity with HubSpot CRM software. Strong written and verbal communication skills; attention to detail, and ability to manage multiple priorities and deadlines. Competitive Benefits Salary range $40,000-$45,000 based on experience. Full benefits include health, vision and dental insurance 11 paid holidays, vacation, and sick leave. Retirement contribution and 401K. A diverse work environment. Opportunities for professional development. A mission-driven team where your behind-the-scenes work drives economic impact. How to Apply We're excited to meet candidates who are detail-oriented, committed to the role long-term, and ready to make a difference. Ready to play a key role in fueling Florida's Space Coast growth?

PLEASE READ THE JOB DESCRIPTION IN ITS ENTIRETY. Hydrolec is looking for an experienced Office Administrator. The company is a family owned, industry leading manufacturing business in Jacksonville, FL. Our core values are: Family First-we treat all employees, customers, and vendors as we would our archetypal ideal family. This means we create a supportive and fun environment while we hold each other accountable to be the version of ourselves we would want to be related to. Sky's the limit- we have an unlimited solution seeking attitude to any perceived challenges that come our way. There is always a solution, especially when it comes to supporting team members and delighting customers. All Hands-on Deck- we are all willing to pitch in to accomplish the most urgent and important task at hand, no matter how unrelated it may be to our so-called title. Position Summary: We are looking for a friendly and eager- to- learn Office Administrator. We are in a high growth period, and we are looking to onboard an enthusiastic administrative support person who is excited to play the role of gatekeeper to our leadership team as well as the day-to-day champion for our administrative functions. Key Responsibilities: Timely vendor payment processing, recording, and verification of 100+ vendor transactions monthly Collaborate with internal receiving, inventory, accounting, and external vendors to reconcile discrepancies for payment processing Verify AP ledger is accurate Coordinate schedules and calendars internally with team members and externally with customers, vendors, and advisors Answer phones, check messages, manage email inboxes, and snail mail Organize and file both digitally and physically Book travel for management Suggest process improvement where applicable Prepare meeting agendas, minutes, and follow-ups Collaborate with team members on meeting materials (presentations, agendas, etc.) Required Qualifications: 5+ years of Accounts Payable experience Payment processing experience required A total of 2+ years in an administrative role Skills and Competencies: Strong in all Microsoft Office Suite (Word, Excel, Powerpoint)--ideally an Excel wizard! Strong Organizational Skills-familiarity with the Kon Marie Method is a plus Presentation building skills-Canva or similar preferred Confident in Outlook Ability to reconcile discrepancies with vendors Exceptional written and verbal communication skills; prefers verbal communication when dealing with conflict Attitude and Behavior Traits Acts with integrity High attention to detail Has a sense of urgency Is a team player Friendly Demonstrates initiative Preferred Qualification: Experience processing payments for a high volume of inventory Experience with Sage Accounting Software Can leverage AI but does not rely on it Experience working in an industrial setting Compensation and Benefits: The hourly rate is based on experience. Generous PTO policy Health insurance with HRA option Dental Vision Voluntary Life Supplemental Insurance Maternity/Paternity Leave Monthly Catered Employee Lunch 401K match Reporting Structure: Reports to the President Application Process: Must submit a cover letter and resume expressing why you are interested in this role and the company to ***********************. Applicants without this will NOT be considered if no cover letter is sent.

The Office Administrator is a central member of the team, responsible for ensuring efficient daily operations and providing critical support to both field and management staff. This role serves as the primary point of contact for administrative needs, overseeing documentation, coordinating internal processes, and assisting with scheduling, project tracking, and regulatory compliance. The Office Administrator plays a vital part in keeping projects organized and on track, contributing to the overall success of our traffic control operations. Key Responsibilities Provide comprehensive administrative and office support to ensure smooth and efficient day-to-day operations. Manage front office activities, including answering phones, responding to emails, distributing mail, and maintaining office supply inventory. Maintain accurate records and handle documentation related to invoices, receipts, vehicle maintenance, and inventory. Support the Director of Operations with data entry, data verification, and other job-related tasks within the Field Management Pro (FMP) system. Perform data entry and maintain the Google Earth mapping and tracking program to support operational planning and field coordination. Support the hiring process by collecting required documentation and assisting with onboarding new employees. Prepare reports, presentations, and correspondence as needed. Customer Service & Communication Serve as a liaison between internal departments and clients or subcontractors. Provide excellent customer service through prompt and professional communication. Respond to inquiries related to scheduling, billing, and general company services. Qualifications & Experience High school diploma required, associate degree in business administration or related field preferred. Proven experience as an Office Administrator, Administrative Assistant, or similar role (traffic control or construction industry preferred). Strong organizational and multitasking skills; ability to manage multiple priorities under tight deadlines. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with Field Management Pro (FMP) & QuickBooks Workforce a plus. Knowledge of traffic management operations or public infrastructure services is an asset. Equal Opportunity Employer providing a workplace that is free from discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, veteran status, or any other legally protected status.

One Senior Place * is seeking an enthusiastic, organized and creative Front Desk / Administrative Assistant to join our dynamic team. * TIP: One Senior Place is completely unique, and probably not what you think! Spending a couple of minutes exploring ********************** will help you understand what we do and why this is such an exciting opportunity. This high-profile position challenges you to use your excellent Client Relations and Administrative skills to make a significant difference in the lives of our senior customers and visitors. Responsibilities Serve as our ambassador, welcoming visitors in a professional, friendly and approachable manner Answer and direct phone calls, taking detailed messages as needed Provide essential support services to our resident businesses Calendar management - schedule appointments, take RSVPs Support our packed calendar of presentations and events - scheduling, logistics, and “day of” tasks including setup, food, hosting, photos and videos General office duties - coordinate office/building operations, order supplies, tidy up Assist digital marketing team as needed Qualifications and Experience Required: Strong Administrative Assistant background and experience Required: Strong Client Relations skills - friendly, approachable, helpful Required: Self-motivated, detail-oriented individual who can juggle a variety of projects and deadlines Required: Exceptional organizational and follow-through skills with the ability to prioritize effectively Required: Strong written, oral and digital communication skills Required: Excellent computer and technology skills, with the ability to learn new ones Required: Able to work independently and as part of a team, with an all-hands-on-deck attitude Strong Plus: Experience in the senior services industry working with older adults Strong Plus : Experience in event planning and coordination Strong Plus : Digital Marketing experience - Canva, social media, Mailchimp Ask About Our Generous Salary + Benefits Compensation Package! About One Senior Place: When it comes to aging successfully, One Senior Place is "SQUARE ONE". We offer everything from advice, resources, events and on-site shopping for senior services, all under one roof . Visit ********************** to see what we're all about. Ready to step into a fulfilling role and make a real difference? Apply today for the Front Desk / Administrative Assistant position at One Senior Place. We look forward to meeting you! Job Type: Full-time Benefits: 401(k) matching Health insurance Paid time off Schedule: 8 hour shift Monday to Friday Work Location: In person

Mission Statement: Take2 Consulting is seeking an Administrative Specialist to work at our hybrid office in Miami, FL. This role will support the United States Coast Guard (USCG) Civil Engineering Unit (CEU). EU Miami is crucial for maintaining Coast Guard facilities and managing significant communications infrastructure, working with other units like Sector Miami and MSST Miami Role Overview: Performs office admin, contract admin and facility operation activities. Assists in all business, cost containment, and accounting activities. Provides cost control advice to management. Prepares correspondence and maintains filing and tracking system for easy retrieval. Maintains calendar of management activity. Assists in preparing management progress reports. Review Real Property Leases, CAD drawings, Land Surveys, Deeds, Transfer of Sale documents of assets including, Buildings, Houses, Aids to Navigation (ATONs) and Easements. Add new Ingrants into USCG Real Property system of record (SAM) using corresponding data from Lease agreement and all relevant acquisition documentation. Verify Lease start/end dates, renewal options, Lessor/Grantor info and monthly rental amounts are accurate in the system of record based on supporting documentation. Review and update Ingrants in SAM to reflect current Real Property Specialist (RPS) assignment according to area of responsibility (AOR). Run various ad-hoc reports for Ingrants in SAM in support of further analysis. Organize CEU Miami's SharePoint & Teams Document Library for ease of use and access. Review checklist to gather materials needed for tracking and organizing, lease agreements, construction and planning documents, site photos, email correspondence and all acquisition documents. Verify active Ingrants have accurate OPFAC and Lessor/Grantor info. Confirm leases are paid timely. Identify areas for process improvement and coordinate with Deloitte team members to implement change. Requirements: 2-5 years of experience Attention to detail and ability to manage high-volume, deadline-driven tasks. Extremely organized with effective communication skills. Can pick up the CAD experience (experience with this would be a big plus) Have to be willing to research and dig for their questions; sometimes this information is difficult to find Internal audit background would be helpful Good worker, attention to detail, can manage own work Degree preferred, not required

📊 Business Administration Coordinator 📍 Pompano Beach, FL | Full-Time | On-Site 🎓 Ideal for Recent College Graduates (Entry-Level | Training Provided) This is an entry-level business operations role designed for a recent college graduate looking to start their career inside a fast-growing e-commerce company. You'll support day-to-day operations by running reports, reviewing error logs, tracking issues, and helping teams maintain clean, accurate data. The role is highly detail-oriented and analytical, with exposure to real operational systems, reporting, and decision support across the business. If you're organized, curious, and enjoy working with data, systems, and structure, this role is a strong launchpad into operations, analytics, marketing, or finance. What You'll Do: Run daily and weekly operational and business reports Review error logs, identify patterns, and flag issues for the appropriate teams Track recurring issues and support data cleanup and reconciliation Work in Google Sheets / Excel to support reporting and basic data analysis Document processes and assist with workflow and process improvements Provide cross-functional operations support across marketing, finance, and operations Additional support responsibilities: Help with scheduling and booking travel for managers (we'll teach you how) Assist with simple office projects (Google Docs, spreadsheets, organizing supplies) Keep the office organized, efficient, and running smoothly Occasionally appear in casual brand content or social posts (optional, if you're comfortable) What We're Looking For: Friendly, reliable, and eager to learn Organized and able to juggle multiple priorities Comfortable with computers and business tools (email, Google Docs, spreadsheets) Strong attention to detail - you notice when numbers, reports, or data don't look right Interest in beauty, fashion, or lifestyle is a plus - but not required What You'll Gain: Your first real role inside a fast-growing e-commerce business Hands-on experience with business operations, reporting, and process improvement Exposure to how data and systems support decision-making On-the-job training - no prior business experience required A supportive team that wants you to grow and take on more responsibility over time Growth Path: This role is designed as a starting point, not a dead end. Strong performers can grow into more advanced roles as they develop skills and take on responsibility. Potential progression includes: Business Operations Coordinator → Operations Analyst → Senior Operations / Analytics / Finance Role Growth is based on performance, curiosity, and reliability - not tenure alone. ✨ One Last Thing… You don't need years of experience or a long resume. If you're dependable, detail-oriented, and excited to start your professional career in a business-focused, analytical role, this is a great place to begin.

The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Responsibilities Manage Owners calendars and schedule. Support office and management with day to day activities. Support the bookings and operations team with tasks such as assigning events, maintaining photographers and videographers calendars and client follow ups Assist with follow up for videos and photos with internal and external clients Assist in handling office requests for dial-ins, conference rooms, travel requests, etc. · Coordinates the involvement of internal personnel, including support, service and management resources to reach objectives, trouble-shoot issues and meet customers' expectations Qualifications Proficiency in Google Workspace (Docs, Sheets, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work Bachelor's degree Well organized with an aptitude in problem-solving

Company located in Kendall is looking for a Full Time Administrative Assistant. Applicant must possess the following skills: Positive attitude, team player. Ability to multi-task. Ability to work independently and efficiently. Ability to communicate. Attention to detail, organized and efficient. Responsibilities will include: Data entry & proof reading General filing Answering telephones Preparing spreadsheets and reports Working on special projects Required: Working knowledge of Microsoft Office applications a must. In particular Word, Excel, and Outlook. Excellent telephone manner Good customer relations skills Regular and reliable attendance Work overtime as require Working knowledge in MAS200-a plus, but not required Benefits: 401k with employer match Health, dental, vision and life insurance. Paid Holidays PTO and Vacation Time Drug free workplace. Please e-mail resume. Start Date: Immediate Full Time Office Hours: Monday thru Friday, 8:30am-5:30pm Compensation is based in experience.

Nusens USA is a niche construction company dedicated to providing specialized containment system services coast-to-coast. We are not a sub-contractor - we self-perform all of our services. We are searching for a dedicated and detail-oriented Administrative Assistant / Bookkeeper to join our team full-time. This role requires a strong foundation in administrative work, as well as practical experience in accounting and finance. This is a full-time in-office position. Nusens is truly a dynamic work place which requires self-motivated people. The ideal candidate is flexible, proactive, and has a passion for keeping things organized and running smoothly. If you are someone who thrives in a dynamic environment and enjoys wearing multiple hats, we'd love to hear from you. Your Role: Answer incoming calls, take messages, and greet visitors and clients Maintain office organization, supplies, and equipment to ensure day-to-day functionality Order office and kitchen supplies, keeping tabs on inventory and keeping everything well-stocked Handle accounts payable and accounts receivable Record daily financial transactions and assist with bookkeeping tasks Generate invoices, credit memos, and other accounting documents Assist with documentation, data entry, and internal reporting Support the team with various administrative tasks and projects as needed Qualifications: Minimum of 3 years of relevant experience (required) Proficient in QuickBooks (required) Solid working knowledge of Microsoft 365 (Word, Excel, Outlook, Teams, etc.) Strong multitasking and time management skills Demonstrated ability to work independently and prioritize effectively Excellent written and verbal communication skills Strong attention to detail and high level of accuracy Positive attitude and team-oriented mindset Professional phone etiquette and client service experience Valid driver's license (required) Spanish language skills are a plus We Offer A collaborative and supportive team environment Competitive salary based on experience Opportunities to grow and expand your role over time

Atlantic Air Charter is a private jet charter company headquartered in Fort Lauderdale, Florida, proudly serving clients across the United States, the Caribbean, and the Americas. Our mission is simple: to deliver world-class private air travel with personalized service, cost-effective solutions, and an uncompromising commitment to safety. With our own fleet of Beechjet 400A and Hawker 800XP aircraft, we provide travelers access to thousands of destinations, from major business hubs to remote leisure escapes, offering the flexibility, privacy, and comfort that commercial travel simply can't match. As part of the Atlantic Air Charter team, you'll represent a brand known for precision, professionalism, and passion for aviation excellence, helping us uphold our promise of exceptional service, safety, and experience on every flight. Position Summary: We are seeking a proactive and organized Office Assistant to support our daily office operations and charter department. This full-time, in-office (Monday-Friday / 8AM-4PM) role is ideal for someone who thrives in a structured environment, enjoys detail-oriented work, and wants to learn the inner workings of private aviation. Key Responsibilities: Assist with basic operational tasks in the charter department, supporting flight coordination, crew communications, and client requests as needed. Provide direct administrative support to company leadership and department heads. Answer incoming calls, greet visitors, and maintain a professional front-office presence. Assist with scheduling meetings, coordinating calendars, and preparing materials. Manage correspondence, reports, and document filing (digital and physical). Coordinate deliveries, supplies, and vendor communications. Support internal events, client visits, and company functions. Serve as a communication bridge between departments to ensure smooth operations. What We're Looking For: High school diploma or GED required; further education in business or administration a plus. 2+ years of administrative or office assistant experience Strong organizational and time-management skills. Excellent communication and interpersonal abilities. Proficient in Microsoft Office (Excel, Word, Outlook) and comfortable learning new systems. Ability to handle sensitive information with discretion. Positive, team-oriented attitude with a customer-service mindset. Tech-savvy Why Join Atlantic Air Charter: $35,000-$45,000 pay range. Health, dental, and vision insurance coverage. Life insurance policy and 401(k) program. Paid vacation and holidays. Positive, collaborative team environment with growth potential in the aviation industry.

We are currently seeking an experienced Administrative Assistant to join our Team in Ft. Lauderdale. If you're ready to work alongside an incredibly fun and passionate team, this is a great opportunity for you! We are looking for a team member who is: Is a proactive thinker Takes a proactive approach to managing day to day functional activities Enthusiastic to successfully collaborate with team members and contribute solutions to challenges with a positive attitude Do you have? A bachelor's degree in Business Administration or a related field A year office of experience in a similar role Excellent written and communications skills with a strong attention to detail Knowledge of Microsoft (preferred) Experience in travel arrangements (preferred) Experience with expense reports (preferred) Job responsibilities will include: Reception and front desk responsibilities Office operations including but not limited to: Mail coordination, collection and distribution; Common space upkeep, and supply inventory and replenishment; Maintain and schedule us of office conference rooms and onsite guesthouse Create and update expense reports while verifying relevant support documents Handle communication with employee, clients and vendors via phone, email and in-person with a positive and professional approach Assist with coordination of firm events, meetings, and celebrations Assist with coordination and tracking of internal trainings and meeting sessions Assist with scheduling candidate interviews and coordination with hiring teams At EDSA, we are creative thinkers, enthusiastic collaborators and passionate about design. We spend our days designing the most amazing places and we have a fun time doing it. Are you ready to join our talented team? We're looking for dedicated, innovative professionals who are passionate about working for a firm that is shaping the future through planning, landscape architecture and urban design. We care deeply about our team members, both in and outside of the office. That's why we provide each of our employees with the following total rewards package: Competitive salaries Employee benefits paid for at 100% Biannual bonuses A gracious wellness stipend Firmwide cultural celebrations Financial wellness initiatives with a 401(k) And much more

100% onsite - Miami office 4-6mth contract (Maternity leave cover) **Feb start** Responsibilities: Complete the Move-In Checklist, prepare the Welcome book with the property manager, and assist with customer onboarding. Arrange for utility transfer upon customer move out or move in. Contact existing customers and vendors as necessary to receive current and correct proof of insurance coverage, HVAC maintenance contracts and emergency contact lists. Post monthly customer charges in YARDI and print out aging reports for property managers' review. Review PeopleSoft coding prior to property managers' approval. Review vendor monthly statements and request outstanding invoices for processing. Assist property managers with customer repair requests and coordinate with maintenance technician and vendors, as necessary. Assist with customer and employee relation activities (appreciation event, renewal gift, customer surveys, etc.). Coordinate all office management responsibilities (internal office supplies, team functions, etc). Manage all office vendors (janitorial, security, etc) Upload historical customer, vendor and property documents to the DRS. Schedule and organize meetings, conference calls and appointments. Prepare items in relation to meetings, including but not limited to, creation and assembly of documents for distribution, coordination of site reservation, meal orders, attendance confirmations, participating in/traveling to certain meetings as needed and interacting with attendees to address questions or issues on event. Coordinate travel arrangements including air reservations, scheduling options, hotel reservations, car rental reservations. Develops travel itineraries to correspond with current schedules. Lead the completion and processing of expense forms for assigned staff. Tracks corporate credit card payment schedule and ensures timely processing and payment. Assist in creation of department or group budgets and tracking expenses against budget throughout the year. Assist with vendor contract preparation via DocuSign and manage the completed documents. Maintain and organize electronic company folders Receive, direct and follow-up on incoming phone calls. Assist assigned staff on operational tasks and initiatives. All other administrative duties as assigned by the supervisor. Background & Experience: High School Diploma or General Education Degree (GED) plus three years' experience in administrative role or related field and/or training. Ability to carry out specific oral and written instructions. Meticulous attention to detail and accuracy. Execute responsibilities with a sense of urgency and follow-through. Ability to collaborate with operations, accounting and leasing team members to complete various projects and assignments. Excellent customer service and interpersonal skills. Proven ability to communicate via email with customers, vendors, and the Prologis team. Ability to use computer software and web-based applications. Proficient knowledge of the Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook, Teams). Demonstrate ability to manage multiple projects and tasks daily with efficiency and accuracy. Ability to organize and prioritize work assignments to meet deadlines. Good record keeping of projects to assist assigned staff in scheduling and payment processing. Positive, proactive work ethic and approach. Show tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation. This position does require someone bilingual, Spanish & English.

The Flacks Group of companies is seeking and executive assistant to support its executive team in it newly planned head office in Coral Gables, Florida Founded in 1983, The Flacks Group of companies operates a portfolio with $4 billion in assets. The company specializes in acquiring and revitalizing distressed businesses in the manufacturing, industrial, processing, and engineering sectors, with revenues between $50 million and $2 billion and distressed real estate. The objective is to build and hold long-term, and create value through strategic acquisitions and management initiatives. The Executive Assistant will provide high-level administrative support to the CEO and other Executive Committee members, reporting directly to the CEO. The Executive Assistant will provide support to the management team, including the Chairmen, CEO, CFO and CIO. The Executive Assistant also serves as a liaison to the CEOs and management teams of the portfolio companies; organizes and coordinates executive outreach and external relations efforts, and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Key Responsibilities: Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. Arrange travel and accommodations for executives. Prepare expense reports. Ability to function well in a high-paced environment; performs additional duties as assigned by executives. Manage the Executive's contacts. Assist in preparing and managing presentations and decks. Prepare and manage financial reports. Skills Required: Bachelor's degree required 5+ years of related experience required in working in an executive assistant role supporting C-Level executives. Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) Ability to communicate effectively and professionally Salary: $60k-$70k based on experience plus benefits

We have a unique opportunity for the right person! Our top producing group is seeking an energetic and enthusiastic licensed real estate sales associate to join our luxury real estate team! The ideal candidate must have an active FL real estate license, superior analytical and writing skills, a great customer service demeanor, and the ability to learn quickly in an extremely fast paced environment. This position will require administrative tasks as needed. If you thrive on juggling multiple tasks and would enjoy collaborating with a team that is consistently breaking records, please submit your resume ASAP! Job Functions Prepare homes to be shown to prospective buyers, secure home after showings show homes, describe features, as needed. set appointments for showings and maintain calendar, prepare itineraries attend inspections and walk through appointments keep informed of market conditions, develop market analysis in selling area update seller on showing activities, strategic listing adjustments schedule and host open houses, brokers opens and special events maintain list of visitors review client list to ensure entry into CRM and follow up respond to leads, answer prospect calls accurately prepare correspondence, documents, Contracts, etc audit listing inventory maintain key controls deliver presentations, client gifts write copy and assist marketing department Desired Skills Strong intiative Proficient in MLS Matrix, Microsoft Office Suite, Top Producer Team Player Able to work under pressure and meet short deadlines Flexible multi-tasker with the ability to prioritize assignments Willing to do administrative and personal work as needed Requirements FL Real Estate Sales Associate Real Estate: 1 year Spanish & English required Marketing background or interest Reliable transportation Work 5 days per week including weekends Ability to read and write English & Spanish accurately Job Type: Full-time Experience: Customer Service: 1 year (Preferred) License/Certification: Florida Real Estate Sales Associate License (Required) Driver's License (Required)

*Coral Springs, FL - 5 days onsite/week *1st Shift - 7:30 AM - 4:30 PM Administrative Clerk "Receptionist" -The Administrative Clerk will handle various clerical duties at client plant offices from answering phones, welcoming guests and assisting other office staff, as needed. -The ideal candidate for this job is resourceful, a good problem solver and organized. -Assuring a steady completion of workload in a timely manner is key to success in this position, along with the ability to multi-task. -Candidate will ensure that deadlines are met and work is completed correctly, generate memos, emails and reports when appropriate and respond to questions and requests for information.

Only Candidates with US Work Authorization will be considered. The Loan Operations Department of Bradesco Bank is seeking a reliable and detail-oriented Clerical Assistant to support critical back-office functions related to loan servicing, document processing, and routine accounting. This position plays a key role in ensuring the accuracy and timely handling of mortgage-related documents, regulatory compliance, and internal process tracking. The ideal candidate will have strong organizational skills, be comfortable handling sensitive information, and thrive in a fast-paced banking environment. Key Responsibilities: Document Management: Scan, file, and electronically organize loan and servicing documents. Prepare and record Assignments of Mortgage and Satisfactions of Mortgage in accordance with state and investor requirements. Loan Servicing Support: Monitor and update insurance and property tax statuses for the bank's mortgage portfolio. Follow up on missing or expired policies and coordinate with servicing staff or third-party providers. ACH Processing: Forward ACH payment instructions for appropriate approvals. Track submission, execution, and confirmation of ACH transactions and report on completion status. Accounting Support: Assist with general ledger (GL) reconciliations and basic entries related to loan operations. Help ensure records align with internal systems and accounting reports. Administrative Tasks: Maintain accurate logs and trackers for assignments, satisfactions, ACH instructions, and compliance statuses. Communicate with internal departments and external vendors to resolve discrepancies or obtain necessary documentation. Perform other clerical tasks as assigned in support of banking operations. Qualifications: High school diploma or equivalent required; Associate's degree in Business, Finance, or Accounting preferred. 1+ year of experience in a bank, credit union, or financial services clerical role preferred. Basic understanding of mortgage documentation and general ledger reconciliation. Proficiency with Microsoft Office Suite (Excel, Word, Outlook); experience with banking systems a plus. Strong attention to detail and commitment to data accuracy. Ability to maintain confidentiality and adhere to bank compliance standards. Excellent time management, communication, and follow-up skills. Work Environment: Office-based position with standard banking hours. May involve periodic interaction with confidential financial and legal documents. Opportunity to grow within banking operations and gain exposure to loan servicing, accounting, and compliance functions. Bradesco Bank provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Search for this job, NO EMPLOYMENT AGENCIES, HEAD HUNTERS, EXECUTIVE SEARCH FIRMS OR REPRESENTATIVE CALLS PLEASE.