Branch office administrator jobs in Forest Hills, MI

**Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team** **.** At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. **Job Overview** **Position Schedule:** Part-Time Branch Address: 4610 Plainfield Ne, Grand Rapids, MI This job posting is anticipated to remain open for 30 days, from 18-Dec-2025. The posting may close early due to the volume of applicants. **If you find yourself looking for a fulfilling career** , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. **Role Summary:** As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. **We'll give you the support you need. Our team will be there every step of the way, providing:** + Comprehensive 6-month training including an experienced peer to help mentor you + A wide support network that extends from your branch office to your region to the home office + You'll often work independently but will have a team of thousands backing you every step of the way **Can you see yourself...** + Delivering exceptional personalized service to ensure clients feel understood and informed + Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year + Actively listen for situations in the clients' lives that may indicate a need for additional services + Driving marketing activities such as planning and executing events **You can also expect...** + A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions + An inclusive environment where everyone's different viewpoints are valued and help to achieve results. + We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being + Part-time associates who work an average of at least 30 hours a week over a 12-month measurement period are eligible for: + Medical and prescription drug coverage, + Health Savings Account and Flexible Spending Account, + Voluntary Benefits (such as accident, hospital indemnity, and critical illness), + Well-being programs (such as the Employee Assistance Program), and + Retirement Plan (if compensated for 1,000 hours of service during the plan year). + In locations that require accruals of paid sick leave and paid time off, part-time associates are eligible for those benefits based on their hours worked and consistent with applicable law. **You'll be competitively compensated...** + Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. + Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. + The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. **Hiring Minimum:** $22.50 **Hiring Maximum:** $23.91 Read More About Job Overview **Skills/Requirements** **What skills would make you a successful BOA?** + Analytical Thinking + Attention to Detail + Adaptability + Conversational Skills + Digital Tool Utilization + Team Collaboration **Role Requirements** + **Client Service:** Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. + **Account Management:** Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. + **Administrative & Operational Support:** Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. + **Technology:** Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements **Awards & Accolades** At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones (*********************************************************************** Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones (************************************************************************************ Read More About Awards & Accolades **About Us** Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report (******************************************************************************************************************************************** . ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

Zoetis Veterinary Medicine Research and Development (VMRD), Global Animal Science and Welfare (GASW) in Kalamazoo, MI is seeking a talented, experienced individual to provide administrative, and systems support at the Administrative Associate level. Zoetis is a global animal health company dedicated to supporting customers and their businesses. Building on 60 years of experience, we deliver quality medicines, biopharmaceuticals, and vaccines, complemented by diagnostic products and genetic tests and supported by a range of services. We are working every day to better understand and address the real-world challenges faced by those who raise and care for animals in ways they find truly relevant. Zoetis discovers, develops, and manufactures a diverse portfolio of animal health medicines, biopharmaceuticals, and vaccines designed to meet the real-world needs of veterinarians and the livestock farmers and companion animal owners they support. Position Summary This role will be primarily responsible for administrative support including training systems support, general administrative tasks including presentations, documents, meeting oversight and travel support, and working across a team of administrative specialists to manage special events across R&D. This position is in Kalamazoo, Michigan, and reports to the Vice President, Global Animal Science and Welfare (GASW). Excellent communication, attention to detail, agility, organizational and interpersonal skills, as well as proficiency with Microsoft programs are essential. The candidate must be able to work both independently and in team settings to generate high quality results in an effective and efficient manner. All work performed will be in accordance with Zoetis and VMRD procedures and work standards. The candidate will often work in close coordination with other VMRD administrative support personnel on projects and may occasionally perform back-up administrative duties on behalf of these personnel. Responsibilities include, but are not limited to the following: Schedule internal meetings and coordinate meeting resources, including booking rooms and setting up online or video conferencing details. Manage calendars, travel bookings, and expense reports for senior leaders. Arrange travel accommodations for visiting colleagues from other company sites, consultants, seminar speakers, and other invited guests using corporate booking tools. Coordinate guest office accommodations and facility provisions for site visitors. Create PowerPoint presentations, meeting minutes, and technical reports as needed. Use electronic document management systems to format, edit, and manage documents, including version control, reviews, and signatures. Provide support to senior management, directors, and teams within VMRD departments. Prepare and track purchase orders, process invoices, and maintain departmental systems. Maintain and optimize document management systems, including SharePoint sites. Adhere to internal standard operating procedures (SOPs) and regulatory requirements when completing assigned tasks. Provide administrative support for onboarding and offboarding of employees, contractors, and interns, following established process checklists. Assist with interview coordination and logistics for candidates. Offer troubleshooting assistance and training to new hires and current staff. Provide back-up coverage for other administrative personnel during absences. Plan and coordinate special on-site and off-site meetings and events, including booking facilities, arranging A/V services, ordering supplies, coordinating catering, and scheduling group tours or evening activities. Chair or co-chair VMRD-sponsored events and initiatives. Champion continuous improvement efforts across VMRD. Basic Qualifications: High school diploma or equivalent; 2+ years of administrative experience, including executive support responsibilities. Expert-level knowledge of Microsoft Outlook, Excel, Word and PowerPoint (version 2010 or higher) Preferred Qualifications: BS degree or equivalent experience preferred Capacity to learn new digital systems including learning management and document management systems. Ability to effectively plan and complete work in accordance with stated deadlines. Excellent written and verbal communication skills. Effective time management skills. Attention to detail to produce high quality work. Open to new ideas and ability to improve upon current processes. Adaptable to new work processes and new systems/technology. Full time RegularColleague Any unsolicited resumes sent to Zoetis from a third party, such as an Agency recruiter, including unsolicited resumes sent to a Zoetis mailing address, fax machine or email address, directly to Zoetis employees, or to Zoetis resume database will be considered Zoetis property. Zoetis will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Zoetis will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This includes any Agency that is an approved/engaged vendor but does not have the appropriate approvals to be engaged on a search. Zoetis is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status or any other protected classification. Disabled individuals are given an equal opportunity to use our online application system. We offer reasonable accommodations as an alternative if requested by an individual with a disability. Please contact Zoetis Colleague Services at ********************************** to request an accommodation. Zoetis also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as employment eligibility verification requirements of the Immigration and Nationality Act. All applicants must possess or obtain authorization to work in the US for Zoetis. Zoetis retains sole and exclusive discretion to pursue sponsorship for the acquisition or maintenance of nonimmigrant status and employment eligibility, considering factors such as availability of qualified US workers. Individuals requiring sponsorship must disclose this fact. Please note that Zoetis seeks information related to job applications from candidates for jobs in the U.S. solely via the following: (1) our company website at ********************** site, or (2) via email to/from addresses using only the Zoetis domain of “@zoetis.com”. In addition, Zoetis does not use Google Hangout for any recruitment related activities. Any solicitation or request for information related to job applications with Zoetis via any other means and/or utilizing email addresses with any other domain should be disregarded. In addition, Zoetis will never ask candidates to make any type of personal financial investment related to gaining employment with Zoetis.

The Accounts Receivable Administrator will work with a team to review, process, and post client invoices for timely billing per company processes and approval guidelines. The Accounts Receivable Administrator is also responsible for applying client payments and following up on past due accounts. Team Member Benefits * Pay: $20-$23.50 per hour, based on experience * Compensation Incentives * Health, Vision, & Dental Benefits * 401(k) plan, with company match * Short-Term and Long-Term Disability * Employee Assistance Program * Performance reviews * Company events * Awards and recognition from peers and leaders * Ongoing training and development * Career advancement Requirements * Creates installment invoices based on client contracts. * Creates invoices for additional and per time services. * Reviews aging weekly and follows up with past due balances. * Produces weekly aging report for management showing % due 0-30, 31-60, etc. * Applies client payments and scans bank deposit daily. * Prepares and distributes statements to clients. * Provides superior customer service while responding to client billing questions. * Enters invoices into client portals as required. * Answer incoming calls and provide superior customer service. * Support the team in other areas as needed. * Cross trains in all areas of administration to assist where needed. * Other duties as required or requested. * 1 year of Accounting, Accounts Payable or Accounts Receivable experience * General understanding of General Ledger expense accounts * Outstanding math, communication, and customer service skills * Proficiency in MS Office * Exceptional organizational skills * Efficient and accurate data entry * Detail-oriented and superior problem-solving skills * Excellent time-management skills * Ability to work well in a team and across departments DJ's Landscape Management is a drug-free workplace. As a condition of employment, new Team Members are required to pass a pre-employment drug test and participate in random drug tests during their active employment. DJ's Landscape Management is an equal opportunity employer and values diversity. All employment decisions are decided on the basis of qualification, merit and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. This employer participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

The Office Administrator is accountable for customer service and efficient front office operation, including management of attendance, health and safety compliance, and support of the principal. COMPANY INFORMATION: National Heritage Academies (NHA) partners with communities to build and operate public charter schools. Founded in 1995, today NHA serves over 100 schools in nine states, with more than 65,000 students in kindergarten through 12th grade. Our schools are designed to eliminate the achievement gap and provide school choice to families so their children are prepared for success in college, career, and life. A majority of our schools consistently outperform their local district on the state test. According to the Center for Research on Education Outcomes at Stanford University, NHA is a leading performer among charter schools and management organizations, outperforming both conventional district schools and other charter school operators. In addition, according to our employee survey, over 90% of respondents agree that the work they do is meaningful to them. Join our team. DUTIES AND RESPONSIBILITIES: Maintain and update bookkeeping at the school and be accountable for the accounting process, including Purchase orders, check requests, employee expense reports, tuition assistance, budget worksheets, and weekly bank deposits. Collect and deposit lunch funds. Oversee receptionist responsibilities of the school and support an office environment that is professional, customer service oriented and supportive to visitors, parents, and students. Answer phones, direct questions and inquiries, and distribute mail. Ensure that security procedures are strictly followed by effectively manage the visitor management system or parent sign-in system. Accurate use of facilities work order system. Inventory management for grant-funded assets. Health and Safety Compliance, including maintenance of the following documents: Processing of insurance claims. Distribute medication/attend to incidental needs of students. Student uniform management. Order and maintain supplies as needed for office and school staff. Complete purchase requisitions for supplies, books, and materials. Complete correspondence, memoranda, and reports for the school Principal, as well as maintain calendar and appointments for school leadership. Minimal travel required. QUALIFICATIONS: Possess an Associate Degree and/or 2-4 years' experience in Office or School-related administrative position. Proficient with Microsoft Office products. Respond to common inquiries or complaints from parents. Communicate and work effectively with Students, Parents, Principal and Teachers. Strong verbal and written communication skills. Please click here to learn more about our core values. National Heritage Academies is an equal opportunity employer.

Position Description: Administrative AssistantJob DescriptionWe are a growing, fast-paced property management office seeking an office assistant at one of our properties. The ideal candidate will be enthusiastic, dependable, self-motivated and highly organized. The applicant will support local managers and employees on daily tasks as needed, assist with daily office needs, and manage the companys overall administrative activities. Responsibilities:Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute emails, correspondence memos, letters, faxes, and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Book travel arrangements Submit and reconcile expense reports Provide general support to visitors Act as the point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements and skills Proven experience (>3yrs) as an Administrative Assistant or Office Admin Assistant in a Real Estate, client facing high, paced environment Knowledge of office management systems and procedures Working knowledge of office equipment Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task\tThe responsibilities of this position are subject to change at any time due to the needs of the business. Education & Experience: High School degree; additional qualification as an Administrative assistant or Secretary will be a plus Office hours are Monday - Friday, 8:30 AM - 5:30 PM. Job Type: Full-time $15.00 - $20.00 Hourly

Job Description Baker Auto Group is looking for another team member for their Coopersville office location (Chevy Buick). This location assists multiple rooftops (Chevy Buick, Ford, and CDJR along with the body shop and used car building). Main responsibilities Handles cash drawer balancing and reconciliation Verifies funds have been collected and are balanced Helps with cleaning deals and sending out lien payoffs Title clerk- ensuring that title and tax documents are accurate and sent out in a timely manner Files and scans documents and assists with mail/UPS/FedEx Assists with answering phones Orders supplies for the dealership Performs all other administrative duties needed to assist the team Process dealer trade and wholesale paperwork and accounting Requirements High school diploma or equivalent; associate degree or relevant certification is a plus Previous experience in an office administration or automotive environment preferred Proficient in G Suite products (Gmail, Sheets, Docs) and basic computer skills Experience with CDK a plus but not required Strong organizational skills with attention to detail Excellent communication and interpersonal skills Ability to multitask and manage time effectively in a fast-paced environment Knowledge of automotive terminology and dealership operations is a plus Reliable, punctual, and able to work independently as well as part of a team Customer service oriented with a positive attitude Benefits Excellent Health, Vision & Dental Benefits 401K Retirement Plan Paid Holidays Personal Time Off Advancement Opportunities Monthly birthday and anniversary celebrations Job Type: Full-time, Monday-Friday On-site work only Baker Auto Group is a family-owned business with over 15 locations across Michigan, from South Haven and Allegan to Ludington and Cadillac and everything in between.

Baker Auto Group is looking for another team member for their Coopersville office location (Chevy Buick). This location assists multiple rooftops (Chevy Buick, Ford, and CDJR along with the body shop and used car building). Main responsibilities Handles cash drawer balancing and reconciliation Verifies funds have been collected and are balanced Helps with cleaning deals and sending out lien payoffs Title clerk- ensuring that title and tax documents are accurate and sent out in a timely manner Files and scans documents and assists with mail/UPS/FedEx Assists with answering phones Orders supplies for the dealership Performs all other administrative duties needed to assist the team Process dealer trade and wholesale paperwork and accounting Requirements High school diploma or equivalent; associate degree or relevant certification is a plus Previous experience in an office administration or automotive environment preferred Proficient in G Suite products (Gmail, Sheets, Docs) and basic computer skills Experience with CDK a plus but not required Strong organizational skills with attention to detail Excellent communication and interpersonal skills Ability to multitask and manage time effectively in a fast-paced environment Knowledge of automotive terminology and dealership operations is a plus Reliable, punctual, and able to work independently as well as part of a team Customer service oriented with a positive attitude Benefits Excellent Health, Vision & Dental Benefits 401K Retirement Plan Paid Holidays Personal Time Off Advancement Opportunities Monthly birthday and anniversary celebrations Job Type: Full-time, Monday-Friday On-site work only Baker Auto Group is a family-owned business with over 15 locations across Michigan, from South Haven and Allegan to Ludington and Cadillac and everything in between.

Daycare Classroom Aide SCHEDULE: 20-25 Hours/Week. Center is open 6:30 AM to 6 PM. Childcare experience working with children from 1 year through 12 years old preferred Ability to work flexible hours if needed Child supervision, interacting with children and monitoring play between children Ability to use appropriate tones and language with children and ability to be caring and nurturing to all Establish and maintain a daily routine suitable for the children's needs, adjusting as needed Assisting with large and small group activities based on the children's cognitive abilities Assisting with daily learning centers to incorporate math, sensory (science), language arts, large and fine motor activities. Assisting the lead teacher with input on the evaluation of the classroom program, classrom and children needs Ability to communicate effectively and develop positive relationships with parents, students and staff Knowledge of and compliance with state and federal rules and regulations, as well as program rules and expections Responsible for daily, weekly and monthly cleaning Snack preparation and cleanup Attend monthly staff meetings and other necessary training sessions Must be very punctual, and professional in appearance and demeanor An excellent attendance history is required Must be at least 18 years of age PHYSICAL DEMANDS/WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to walk, sit, use hands to handle or feel; reach with hands and arms, stoop, kneel, or crouch; talk or hear. The employee will occasionally lift and/or move up to 25 pounds. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Note to New Employees : Pursuant to PA 131, the selected candidate must receive clearance from the Michigan State Police prior to employment. The candidate is responsible for the cost of the background check fee. There are TWO sets of fingerprint requirements, LARA and CHRISS Live Scan Fingerprinting. Notice of Non-Discrimination It is the policy of the Kenowa Hills Public School District that no person shall, on the basis of race, color, religion, national origin or ancestry, sex, age, disability, height, weight or marital status be excluded from participation in, be denied the benefits of or be subjected to discrimination during any program or activity or in employment. The following person has been designated to handle inquiries regarding nondiscrimination policies: Assistant Superintendent for Administrative Services, 2325 Four Mile Road NW, Grand Rapids, Michigan 49544, Phone ************.

The Office Administrator is accountable for customer service and efficient front office operation, including management of attendance, health and safety compliance, and support of the principal. COMPANY INFORMATION: National Heritage Academies (NHA) partners with communities to build and operate public charter schools. Founded in 1995, today NHA serves over 100 schools in nine states, with more than 65,000 students in kindergarten through 12th grade. Our schools are designed to eliminate the achievement gap and provide school choice to families so their children are prepared for success in college, career, and life. A majority of our schools consistently outperform their local district on the state test. According to the Center for Research on Education Outcomes at Stanford University, NHA is a leading performer among charter schools and management organizations, outperforming both conventional district schools and other charter school operators. In addition, according to our employee survey, over 90% of respondents agree that the work they do is meaningful to them. Join our team. DUTIES AND RESPONSIBILITIES: * Maintain and update bookkeeping at the school and be accountable for the accounting process, including Purchase orders, check requests, employee expense reports, tuition assistance, budget worksheets, and weekly bank deposits. Collect and deposit lunch funds. * Oversee receptionist responsibilities of the school and support an office environment that is professional, customer service oriented and supportive to visitors, parents, and students. * Answer phones, direct questions and inquiries, and distribute mail. * Ensure that security procedures are strictly followed by effectively manage the visitor management system or parent sign-in system. * Accurate use of facilities work order system. * Inventory management for grant-funded assets. * Health and Safety Compliance, including maintenance of the following documents: Processing of insurance claims. * Distribute medication/attend to incidental needs of students. * Student uniform management. * Order and maintain supplies as needed for office and school staff. * Complete purchase requisitions for supplies, books, and materials. * Complete correspondence, memoranda, and reports for the school Principal, as well as maintain calendar and appointments for school leadership. * Minimal travel required. QUALIFICATIONS: * Possess an Associate Degree and/or 2-4 years' experience in Office or School-related administrative position. * Proficient with Microsoft Office products. * Respond to common inquiries or complaints from parents. * Communicate and work effectively with Students, Parents, Principal and Teachers. * Strong verbal and written communication skills. Please click here to learn more about our core values. National Heritage Academies is an equal opportunity employer.

Job DescriptionBenefits: 401(k) 401(k) matching Paid time off Part time Dental office administrator(2 days), with potential to work 3-4 days a week. Position requires excellent people skills. Candidate will need a working knowledge of Dentrix, Insurance verification and billing, Treatment planning, Scheduling patients, Specialist referrals etc... We are a fun family practice with a great team! Send us your resume!

Cost Center 151 Contact Center Scheduled Weekly Hours 16 Work Shift Third Shift (United States of America) Shift & Status Who Are We? We at Pine Rest believe in the power of healing and that everyone in our community has the right to expert care for mental health and substance use disorders. We are much more than just the third largest non-profit behavioral health system in the country, our 220-acre main campus, and our network of clinical sites across Michigan. We are a tight-knit community of healers who witness the impact of our life-changing work each day. Each day, we are closing the gaps in access to care. We are innovating through leading-edge research, testing, programs, and treatment modalities that others replicate across the country. Our services include a state-of-the-art psychiatric urgent care center and a soon-to-be-built pediatric behavioral health center, outpatient, inpatient, partial hospitalization (day programs), assessment and testing, residential, addiction treatment and specialty services such as crisis response, employee assistance programs, forensic psychiatry and psychology, and neuromodulation. On-the-job educational programs for nurses, psychologists, advanced practice providers, psychiatrists, and chaplains are equipping the next generation of care providers. We are passionate about serving and are honored to be a part of this incredible work. What Will You Do? As an Administrative Intake Support Specialist at Pine Rest, you'll be part of tight-knit team that believes in the healing power of your expertise and compassion. This position provides intake phone triage, customer reception, registration, external courtesy communication and completes admission in accordance with patient needs. Administrative Intake Support Specialists are dedicated to excellent customer service, enthusiastic about the care we offer, and foster a sense of belonging and empowerment in a diverse workplace. Principal Duties and Responsibilities: Professionally and calmly handles crisis calls to determine appropriate next steps in the assessment process. Complete phone triage intake for all HRS admission referrals. Reviews/monitors/collects program data, providing evaluation to enhance data. Works effectively and collaboratively in a multi-disciplinary team to insure excellent patient experience. Performs related office duties such as patient registration, insurance verification and courtesy phone calls. Able to manage and implement emergency procedures for the entire organization. Manage switchboard operations for the entire organization, directing customers to the requested persons. Orient patient to assessment process and complete admission paperwork. What Does This Role Require? Education/Experience: Associate degree or equivalent knowledge, skills, experience and abilities required. Ability to provide culturally inclusive care with a wide range of individuals in a diverse community setting. Interpersonal relationship skills necessary in order to relate to a wide variety of internal and external contacts including patients and families, multi-disciplinary treatment team members, other hospital employees, and a variety of individuals in the social sphere of the patient under treatment. What Benefits Do We Offer? Medical, dental, vision & life insurance plans 403(b) retirement match contribution by Pine Rest Generous PTO for full and part time employees Tuition assistance & loan forgiveness Employee Assistance Program offering many free and discounted services for therapy, legal, accounting, gym membership, etc. Partnership with Davenport University provides generous discount on tuition for employees and family members. Notice: Pine Rest provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. All new employees are subject to a criminal background check and education verification which may include sending a copy of your high school diploma, GED, or college transcripts. Successful completion of a drug screen prior to employment is also part of our background process.

Van Andel Institute (VAI), a world-class biomedical research institute, located in Grand Rapids, Michigan, is dedicated to improving human health. We are pioneers in the fight against cancer, Parkinson's, and other diseases. We are committed to inspiring the next generation of scientists and educators. The Van Andel Institute (VAI) has an opening for a full-time, on-site Administrative Assistant, reporting to and supporting seven faculty members in the Department of Cell Biology. In this role, you will support faculty members (laboratory head) and their personnel, including research scientists, technicians, postdoctoral fellows, and graduate students. This position will also work with several other departments to support the function of the entire Institute. Upon joining VAI, you can expect to: * Schedule and coordinate seminars, meetings, and presentations; this may include inviting attendees, preparing agendas for one-on-one meetings with faculty members, and travel arrangements for speakers/guests. * Coordinate travel arrangements, update memberships, submit registrations, and prepare travel itineraries for faculty and/or laboratory personnel to attend conferences and meetings. * Establish and maintain departmental filing and archiving systems; this may include maintaining manuals, records, publications, and personnel files while safeguarding their confidentiality. * Compile data from a variety of sources; this may include the coordination, preparation, and submission of technical or scientific proposals, manuscripts, grants, annual report information, marketing materials, and other documentation or presentations. * Answer phones, manage mail and email, prepare correspondence, coordinate multiple calendars, etc. These duties include exercising independent judgment and tact in handling requests, resolving problems, and managing confidential matters. * Initiate the on-boarding, off-boarding, or transfer of faculty and laboratory personnel. * Prepare monthly expense reports and track the budget for faculty members and laboratory personnel. * Maintain appropriate levels of office supplies, equipment, work orders, etc. This job might be for you if you: * Have administrative experience working in a laboratory, research, or similar environment. * Be able to work independently and as a team member with other research administrative assistants to complete administrative tasks in support of VAI faculty. * Have strong organizational skills, attention to detail, and a sharp focus on efficient completion of tasks. * Be able to anticipate needs and suggest proactive measures to lessen the administrative burden on faculty members. * Be able to communicate efficiently both verbally and in writing. * Be able to effectively prioritize tasks to efficiently manage multiple projects and requests. * Have a high school diploma, GED, or equivalent, plus 3-5 years of college training, or the equivalent combination of education and experience. Expectations: The following are the objectives we expect you to achieve within the first six months. * 1 month - calendaring, preparing agendas * 3 months - expense reports, tracking budget, travel arrangements * 6 months - scheduling/coordinating seminars Joining the Van Andel Institute team will allow you to interact with over 500 of the most passionate and impactful scientific minds in the world, all while providing you with experiences to assist you in growing your career. Compensation and Benefits This position is benefits-eligible. A benefits overview is available on our careers page. The hourly rate of pay you can expect in this role is based on your experience and skills. How to Apply: If you possess these attributes and enjoy working with motivated and driven people, we would welcome speaking with you and encourage you to apply today! In your application, provide the following in a single combined pdf: * cover letter outlining your administrative support experience, future career goals, and how these factors fit with the position described * current resume * names and contact information of 3 professional references (we will check with you before checking references) If you have any difficulty uploading your application or any questions, please email Megan Doerr at *******************. About Van Andel Institute Established in Grand Rapids, Michigan, in 1996 by the Van Andel family, VAI is now home to nearly 500 scientists, educators and support staff, who work with national and international collaborators to foster discovery. The Institute's scientists study the origins of cancer, Parkinson's and other diseases and translate their findings into breakthrough prevention and treatment strategies. Our educators develop inquiry-based approaches for K-12 education to help students and teachers prepare the next generation of problem-solvers, while our Graduate School offers a rigorous, research-intensive Ph.D. program in molecular and cellular biology. VAI is committed to excellence through broad participation and diverse perspectives. We welcome applications from individuals of all backgrounds and experiences who share our passion for innovation and collaboration. Van Andel Institute is an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. As Van Andel Institute is a drug free employer, all prospective new employees undergo a urinalysis/drug test as part of our pre-employment process. This is a 7-panel drug screen and it includes testing for Marijuana, Cocaine, Amphetamines, Opiates, PCP, Barbiturates, and Benzodiazepines. About Grand Rapids, MI Van Andel Institute is in downtown Grand Rapids, Michigan in the center of the Medical Mile. A remarkable combination of a cosmopolitan atmosphere and small-town warmth, Grand Rapids is known for its philanthropic and sustainability-driven community. It's fun affordable and family-friendly. Located on the banks of the Grand River, Grand Rapids offers all the big-city excitement you'd expect from a million-resident metropolis, featuring hundreds of restaurants and nightspots, theaters, museums, sports and concerts. The safe and clean downtown is surrounded by an eclectic mix of walkable neighborhoods and natural areas. The downtown area is safe and clean with an eclectic mix of walkable neighborhoods and natural areas.

Job Description The Office Administrator is a highly organized and people-oriented team member who supports both the daily operations of the office and the administrative needs that contribute to a positive employee experience. This role is ideal for someone who enjoys helping others, has strong attention to detail, and brings a dependable, solutions-oriented approach to their work. As a key support resource for both office coordination and employee related initiatives, and office coordination, this role is central to maintaining a positive, organized, and communicative workplace. The Office Administrator works closely with our Organizational Development Specialist on recruiting coordination, employee communications, internal events, survey administration, and training logistics-all while also helping to ensure the smooth day-to-day functioning of the office. This role offers opportunity for professional learning and growth over time for the right individual - someone who demonstrates initiative, reliability, sound judgment, and the ability to work independently while confidently prioritizing tasks in a fast-paced environment. Key Responsibilities Office Administration & Employee Support Assist with internal communications and employee engagement initiatives, including monthly announcements, company event coordination, and employee recognition activities (birthdays, anniversaries, etc.). Provide administrative support for recruiting, including managing candidate and job requisition records, onboarding preparation, weekly and monthly reporting, and assisting with interview scheduling. Track employee participation in quarterly surveys and help compile summary data for leadership. Draft and send calendar invites, internal emails, flyers, and newsletters to support company-wide HR and engagement efforts. Register employees for events, monitor attendance, and follow up on participation. Office & Administrative Support Greet visitors, clients, and vendors with professionalism and a warm demeanor, helping to maintain a positive front office experience. Serve as a general point of contact for incoming phone calls, emails, and in-person inquiries. Help manage conference room bookings and support meeting logistics (materials, setup, etc.). Monitor and reorder office supplies and ensure common spaces are organized and well-maintained. Support general administrative tasks such as filing, mail handling, and document distribution. Coordinate basic office maintenance and vendor service calls as needed. Maintain basic visitor security protocols, including guest logs and badge access procedures. Qualifications 1-3 years of experience in office administration, or similar administrative roles. Proactive mindset and the ability to manage multiple tasks in a fast-paced environment. Excellent organizational skills, attention to detail, and follow through. Strong communication skills-both written and verbal-with a friendly, team-oriented approach. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Experience with applicant tracking systems or HRIS tools is a plus. Ability to handle confidential information with discretion and professionalism. Work Environment On-site presence required during standard business hours (8:00-5:00) Regular interaction with employees, leadership, and external visitors. Occasionally required to lift or move office supplies (up to 25 lbs). May occasionally support after-hours events or training sessions.

Join a fun loving team of people that go the extra mile, thrive on collaboration, and are excited about the amazing food community that is present in the heart of Grand Rapids. We are proud to be a part of this community through our innovative 18-merchant Market Hall, world-class corporate and wedding venue spaces, year round free public events, and the entrepreneurial support of our rentable Incubator Kitchen that helps small food businesses turn their passion into a profession. We offer a 401k retirement savings plan that includes a company match and professional guidance to help you prepare for your future and find your own recipe for success. We are seeking a service-driven, highly organized part time Administrative Coordinator to join our team! You'll work rotating weekends/evening and some days to serve as the central point of contact between customers and internal departments, ensuring outstanding customer service and efficient administrative support. This role is ideal for someone who is adaptable and thrives in a dynamic, fast-paced, guest-focused environment. If you have a passion for delivering high-quality service, taking initiative, supporting teams with efficiency, energy, and professionalism, and have a strong commitment to excellence, this position is for you! JOB SUMMARY The Administrative Coordinator is responsible for exceptional customer service and meticulous administrative support to Downtown Market leaders, managers, staff members, and market guests. This role is the first impression of the Downtown Market Administration office and reflects strongly on the Market overall. Through a variety of tasks related to organization and communication, this role is integral to exceptional service and efficient operations of the Downtown Market office. ESSENTIAL DUTIES AND RESPONSIBILITIES: Serve as first point of contact for walk-in guests and customer inquiries via phone, email, and online platforms; ensures timely and accurate responses Serve as a reliable point of contact for both internal teams and external partners, delivering prompt and courteous support Maintain confidentiality and handle sensitive information with discretion Lead administrative monthly audits to ensure accuracy of policies and processes , coordinates with the Office Manager to determine and address discrepancies Lead security measures including background checks, access badge creation and activation/de-activation, incident tracking, and general troubleshooting Lead inventory and auditing of facility keys Issue, tracks, and collects uniforms for new and separating employees and existing team members Maintain and organize digital and physical filing systems for contracts, licenses, compliance files, and other company documents,Manage calendars, meeting schedules, meeting preparations, and meeting follow-up actions Support the organization by scheduling meetings, preparing agendas, AV needs, and food/beverage amenities for staff meetings Track and order office supplies, handle vendor coordination, and assist with office inventory Perform Downtown Market Gift Card sales transactions, inventory audits, and reimbursements with tenants Prepare and balance cash boxes, prepare deposits, and gather invoices and credit card receipts for the accounting department Support onboarding of new staff by coordinating training materials and schedules Assist in coordination of special events, seasonal promotions, and team meetings Support project coordination and execution, and ensure deadlines and milestones are met Perform errands (bank, post office, etc.) Assist in maintaining and updating customer records, databases, and documentation Prepare and proofread internal and external communications, correspondence, and reports Continuously seek ways to improve administrative processes and enhance team efficiency QUALIFICATIONS: High school diploma or equivalent required; associate's or bachelor's degree preferred Minimum of 2+ years successful experience in an administrative, coordination, or office support role in a customer-facing environment Demonstrated proficiency in administrative and clerical tasks and procedures, including efficient file and record management and operation of office equipment. Strong proficiency in Google Suite (Chrome, Docs, Sheets, Slides, Drive, and Gmail) and strong aptitude for learning new softwares and systems. Demonstrated exceptional organizational and time management skills and comfortable juggling multiple projects, priorities, and deadlines in a fast-paced, service-oriented setting Excellent interpersonal and communication skills (written and verbal) Strong attention to detail and a commitment to accuracy Ability to work independently and as part of a team in a fast-paced environment Familiarity with book-keeping and standard accounting procedures a plus Experience with project management or CRM software a plus Reliable, honest, and ethical Reliable transportation required Able to work evenings and weekends IDEAL CANDIDATE TRAITS: Embodies the Downtown Market Core Values of Integrity, Collaboration, Respect, Resourcefulness, Proactiveness, and Fun Professional demeanor with a service-first mindset and a passionate commitment to hospitality values Self-starter with a strong sense of initiative, ownership, and follow-through Adaptable, energetic, and calm under pressure Professional demeanor with a positive, solution-focused approach Team player who enjoys supporting others and contributing to a positive workplace culture Committed to creating memorable guest and employee experiences behind the scenes Comfortable working both independently and collaboratively Willing to take on responsibilities and challenges Displays a good-natured, cooperative attitude Ability to thrive in a dynamic and fast-paced environment WORK ENVIRONMENT Team members will work in a fast paced office environment requiring frequent collaboration across departments. PHYSICAL DEMANDS Team members will: Perform frequent computer-related activities and must have the ability to sit and stand for extended periods of time. Perform tasks in all areas of the Market, will walk frequently, and stoop/bend occasionally. Often lift and/or move up to 15 pounds and occasionally lift and/or move up to 50 pounds.

Who we are We are a group of scientists, engineers, designers, technicians, and many others who are dedicated to changing the world by developing medical isotopes to treat and eradicate cancer. We also enjoy darts, cornhole, ping-pong, take-out for group lunches, chili cook-offs, and other fun events that make our company a community where we make a life, not just a living. Who you are You are an open-minded, enthusiastic, committed team player who is versed in adjusting your style to the customers you are assisting. You are someone who lives and breathes keeping things organized and supporting others in being successful. You are comfortable with the day-to-day routine tasks that keep operations moving and are excited about building a role that stretches your abilities. You are familiar with scheduling with multiple members and are detail oriented with the tasks you perform. Checks and balances for an accurate, polished finished product is second nature to you. What you can expect to work on The Office Coordinator is instrumental in ensuring the general administrative functions and activities of the front office run smoothly. This role works diligently to streamline administrative processes, enhance organizational efficiency, and contribute to the overall productivity and effectiveness of Business Services. Essential functions Front Office Management & Business Services Coordination: Handle telephone inquiries, sort and distribute mail and electronic communications, photocopy and scan documents, maintain electronic filing system. Serves as the primary contact for greeting, directing, and escorting guests. Assist with the coordination of events, including appointments, meetings, guests and training sessions. This includes arranging for food/catering, facilities and set-up and clean up. Respond to a variety of inquiries from internal and external parties to provide information. Process incoming and outgoing mail and internal deliveries (shipping/receiving of packages). Provide office support including ordering office and janitorial supplies, running errands, coordinating any equipment and facility repairs or maintenance. Prepare a variety of documents (e.g. correspondence, agendas, minutes, presentations, reports); creates or maintains database information with keen attention to detail. Maintain office and common areas by providing daily set-up and clean up. Create updates to the company-wide intranet, the company contact lists and organizational charts as assigned. Organize and coordinate staff appreciation initiatives and support event planning committee meetings. Assist in the recruitment process by supporting the Talent Engagement Specialist with scheduling candidate interviews, preparing interview packets, greeting and escorting candidates. Competencies Handle matters of sensitive and confidential nature and practice high standards of discretion and confidentiality at all times. Exhibit exemplary customer relations skills in interacting with internal and external customers. Demonstrated ability to work independently and cooperatively; prioritize and complete tasks in a timely manner. Communicates effectively by demonstrating active listening, superb written and verbal professional communication. Self-motivated and demonstrates excellent judgment in problem solving; skilled at balancing and prioritizing work duties. Embraces and models the Niowave Values of Teamwork, Courage, Integrity, and Upright Zeal. Understands how to integrate into a new team/organization - appreciates the history of current state, knows how and when to make suggestions, as well as using just the right pace to reach the improved future state. Understands their own communication and learning styles, can assess others' styles, and is able to find the right path to connect the two. Education and experience Highschool diploma. 2+ years of experience operating standard office equipment, including important information technology and software applications as well as office procedures, mail/package management, and data entry. Highly proficient with Microsoft Office Applications (Outlook, Word, PowerPoint, Excel, Teams, etc). Preferred education and experience: Degree/certification in business administration, office management, hospitality, or related field. 4+ years of experience operating standard office equipment, including important information technology and software applications as well as office procedures, mail/package management, and data entry. Experience with project coordination and support. Event coordination. Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds. Position Type/Expected Hours of Work Working hours are typically Monday through Friday and will include early or late hours due to prescheduled meetings or events. Lunch break may vary based on front office coverage. Filling two positions at 25 hours per week each. First shift: 8 a.m. to 1 p.m. Second Shift: 11a - 5p Travel Travel is primarily local during the business day. Includes travel between Niowave's locations and errands in support of events (guests, trainings, etc. requiring food/refreshments).

Cost Center 151 Contact Center Scheduled Weekly Hours 36 Work Shift Third Shift (United States of America) Shift & Status Who Are We? We at Pine Rest believe in the power of healing and that everyone in our community has the right to expert care for mental health and substance use disorders. We are much more than just the third largest non-profit behavioral health system in the country, our 220-acre main campus, and our network of clinical sites across Michigan. We are a tight-knit community of healers who witness the impact of our life-changing work each day. Each day, we are closing the gaps in access to care. We are innovating through leading-edge research, testing, programs, and treatment modalities that others replicate across the country. Our services include a state-of-the-art psychiatric urgent care center and a soon-to-be-built pediatric behavioral health center, outpatient, inpatient, partial hospitalization (day programs), assessment and testing, residential, addiction treatment and specialty services such as crisis response, employee assistance programs, forensic psychiatry and psychology, and neuromodulation. On-the-job educational programs for nurses, psychologists, advanced practice providers, psychiatrists, and chaplains are equipping the next generation of care providers. We are passionate about serving and are honored to be a part of this incredible work. What Will You Do? As an Administrative Intake Support Specialist at Pine Rest, you'll be part of tight-knit team that believes in the healing power of your expertise and compassion. This position provides intake phone triage, customer reception, registration, external courtesy communication and completes admission in accordance with patient needs. Administrative Intake Support Specialists are dedicated to excellent customer service, enthusiastic about the care we offer, and foster a sense of belonging and empowerment in a diverse workplace. Principal Duties and Responsibilities: Professionally and calmly handles crisis calls to determine appropriate next steps in the assessment process. Complete phone triage intake for all HRS admission referrals. Reviews/monitors/collects program data, providing evaluation to enhance data. Works effectively and collaboratively in a multi-disciplinary team to insure excellent patient experience. Performs related office duties such as patient registration, insurance verification and courtesy phone calls. Able to manage and implement emergency procedures for the entire organization. Manage switchboard operations for the entire organization, directing customers to the requested persons. Orient patient to assessment process and complete admission paperwork. What Does This Role Require? Education/Experience: Associate degree or equivalent knowledge, skills, experience and abilities required. Ability to provide culturally inclusive care with a wide range of individuals in a diverse community setting. Interpersonal relationship skills necessary in order to relate to a wide variety of internal and external contacts including patients and families, multi-disciplinary treatment team members, other hospital employees, and a variety of individuals in the social sphere of the patient under treatment. What Benefits Do We Offer? Medical, dental, vision & life insurance plans 403(b) retirement match contribution by Pine Rest Generous PTO for full and part time employees Tuition assistance & loan forgiveness Employee Assistance Program offering many free and discounted services for therapy, legal, accounting, gym membership, etc. Partnership with Davenport University provides generous discount on tuition for employees and family members. Notice: Pine Rest provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. All new employees are subject to a criminal background check and education verification which may include sending a copy of your high school diploma, GED, or college transcripts. Successful completion of a drug screen prior to employment is also part of our background process.

WHO WE ARE At Greenleaf Trust N.A., our teams are dedicated to providing the highest level of comprehensive wealth management services, trust administration and retirement plan services. We adhere to the highest standards of fiduciary excellence while providing customized solutions and highly personal service to our clients. SUMMARY Coordinate the efforts and workflow of the Family Office while providing comprehensive, pro-active service to external clients. With extreme confidentiality, provide assistance and support to the Family Office Advisors and Family Office Team Members. Individuals are responsible for daily independent decisions related to servicing clients. YOUR ROLE IN SERVING OUR CLIENTS AND ASSISTING DIVISIONS INCLUDES: * Handle phone inquiries from clients, research response, and respond as appropriate. * Create positive relationships with external clients and co-workers. * Coordinate trust administration handoffs between Family Office and Greenleaf Trust Delaware. * Coordinate services with outside vendors and service providers. * Develop expertise on various Family Office software applications including DocuShare, Addepar, Gifts Online, and other Family Office tools to serve as subject matter expert on applicable project teams. * Schedule and coordinate team meetings to ensure team communication, meeting preparation and timely completion of tasks. * Decision making ability to problem-solve and manage workflow efficiently. * Preparation of business letters and various other forms of written communication. * Facilitate processing of deposits, withdrawals or other financial transactions. * Manage the prospect-to-client lifecycle process to ensure all steps are completed. * Maintain, and update in Salesforce, client preferences and service expectations. * Schedule client and/or vendor meetings and assist in the preparation of meeting materials, host post-meeting-meetings to understand the necessary follow-up tasks and assign due dates and responsible parties for all. * Prepare and ensure completion of documentation necessary to meet policy requirements, including discretionary action requests, original documentation coordination, and asset setup, pricing and maintenance. * Develop and maintain a basic understanding in key areas such as trust and estate planning, investment management, retirement planning, tax planning and other areas touching the clients' lives. * Actively participate in event-driven marketing events for Family Office clients. * Client contact management; including maintenance of paper files and updating the CRM system when client contact is made. * Provide general assistance and support ("back-up") for any appropriate position or function within the Family Office Division or other areas of Greenleaf Trust as needed. * Bill pay processing and tracking. * Tax Voucher Tracking. * Mail sorting and scanning. * Cash tickler maintenance. * All other duties as assigned. DEI COMMITMENT Greenleaf Trust is committed to exploring diversity, equity, and inclusion, both within the organization itself, and the communities in which we serve. We continue to seek opportunities to give back and serve, work to ensure our actions are better and more inclusive and to provide opportunities for our team members to uphold the same expectations. SECURITY RESPONSIBILITIES Employees are required to comply with all information and physical security policies and procedures. Recurring training in information and physical security policies will be provided throughout your period of employment. Participation in the training is required. Refer to the Personnel Information Security Guide and the Information Security Policy Manual for further guidance on information security responsibilities and expectations. MINIMUM EDUCATION / EXPERIENCE REQUIRED * Bachelor's Degree and a minimum of one year professional office and customer service experience, or equivalent education and experience required. * Prior financial services/family office and customer service experience preferred, but not required. TALENTS, KNOWLEDGE, SKILLS, AND ABILITIES * Strong work ethic and team orientation * Strong organizational skills and attention to detail * Compelled to provide "world class" client service * Extremely organized with keen attention to detail * Excellent interpersonal skills ("people skills") * Excellent verbal and written communication skills * Ability to work, and problem-solve independently * Proactive and assertive * Motivated, conscientious and reliable * Ability to learn, multi-task, adapt, prioritize and manage workflow efficiently and independently in a fast paced environment * Patient, honest and positive * Open-minded, attentive listener, empathetic * Analytical skills * Community minded * Proficient with MS Office Suite * Knowledge of standard QuickBooks preferred EQUIPMENT USED * Computer * Various copiers, printers, and scanners * Multi-line phone * Audio Visual Equipment * Smart Phone CONTACTS * Family Office Team Members * Client Centric Team Members * Trust Committee Members * Greenleaf Trust Delaware PHYSICAL REQUIREMENTS * This position requires a significant amount of time sitting and working on a computer, sitting in meetings and/or talking on a telephone. WORK ENVIRONMENT Normal office environment, subject to constant interruptions, that is well lit, properly ventilated and handicap accessible. OTHER * Regular and predictable attendance in the Grand Rapids, Michigan office is required. * Our normal operating hours are Monday through Friday from 8:15 a.m. to 5:00 p.m.

Full-time Description Job Title: Office Administrator Reports to: Finance Director Department: Administration Job Summary: Responsible for front office administrative tasks. Supervisory Responsibilities: None Duties/Responsibilities: Support daily functions including, but not limited to: Answer incoming calls, screen, and direct calls accordingly Receive guests and customers, referring these to the appropriate person as needed Operate office machines, secure service when required Prepare outgoing and incoming mail and the shipping of packages Check and update time clock records daily Maintain office supply inventory Perform bookkeeping related to purchase orders, parts orders, receiving, invoicing, reports Process credit card payments and reconcile credit card statements Assist sales with management of project files including setup, equipment order confirmations, shop barcodes and others Perform filing tasks and spreadsheet management as directed Assist HR Manager with processes and administrative tasks Give support to managers and office whenever possible Work a 9-hour shift Monday through Friday with overtime available Other duties as assigned to meet the ongoing needs of the organization Required Skills/Abilities: Minimum 1 year experience in front office setting Ability to work alone with minimal or no supervision Working knowledge of basic office software (such as Microsoft Office) Working knowledge of company software and procedures Great attitude and ability to work with others Good communication skills, written and verbal Attention to detail and good organizational skills Education and Experience: High school diploma or equivalent Physical Requirements (representative but not exhaustive): Sitting, crouching, kneeling Manual finger dexterity Heavy lifting; 30 pounds or more Twisting, bending, reaching, and stretching Long periods of standing Exposure to shop noise and dust Exposure to moving mechanical parts and vehicles Exposure to hot and cold temperatures Core Values: Integrity with a strong moral compass Exceptional work ethic with grit Team player attitude Innovation Benefits: Company paid healthcare, Company paid life insurance, Other insurance available for a premium amount, PTO, Bonus eligible 2X annually, 3% annual 401(k) match. Requirements Must be able to pass a pre-employment drug screen, physical, and background check. Salary Description $18.00 per hour with OT as needed

NOTE: Employees in these positions will be scheduled for not more than twenty-four (24) hours per week. The Juvenile Detention Center (JDC) Administrative Assistant under the general direction of the Superintendent, performs a variety of secretarial and clerical support for the Superintendent and Juvenile Detention Center. An employee in this class will perform the following duties, including but not limited to: responding to in-person, telephone, and/or electronic requests from public/family members/consumers, prepares and maintains youth and personnel records, monitors and replenishes office supplies, assists in licensing compliance, attends meetings and generates meeting minutes as assigned, assists in fiscal record keeping and coordinates with Family Court Accounting, complies data/generates reports, and performs other duties as assigned. Possess a Bachelor's degree from an accredited college or university with a major in Business Administration or closely related field; OR Possess an Associate's degree from an accredited college or university with a major in Business Administration or closely related field; AND Have a minimum of one (1) year full time increasingly responsible paid work experience in an account/record keeping capacity including direct client interaction and assistance; OR Be a high school graduate or have successfully completed the General Education Development (GED) test; AND Have a minimum of three (3) years full time increasingly responsible paid work experience in an account/record keeping capacity including direct client interaction and assistance. PHYSICAL ACTIVITIES An employee in this class performs generally sedentary work activities requiring the occasional lifting of objects weighing thirty-five (35) pounds or less. ENVIRONMENTAL CONDITIONS An employee in this class works within the facility of the Muskegon County Juvenile Detention Center as a Muskegon County Court employee. CLICK BELOW FOR JOB DESCRIPTION ************************************************************************* EVALUATION CONTENT The selected candidate must take a post-offer medical examination (including back screen and complete physical) and drug screening test given by a County appointed physician before the first day of employment. An offer of employment is contingent upon the results of the medical examination and drug screening test. Applicants for County employment may be subject to a post-offer criminal background check, depending on the nature and assignment of the position. When such check is conducted, an offer of employment is contingent upon the results of the criminal background check. Appointees must satisfactorily complete a probationary period before the appointment will be considered permanent. APPLICANT REVIEW PROCEDURE Any applicant is entitled to a review of any determination or action taken by the County regarding the applicant's employment application. Inquiries should be directed to the County Human Resources Department. PURPOSE The purpose of this recruitment is to establish an eligible list from which to fill present and future vacancies in this classification in the County system. For each opening, the Department Head has her/his choice of the candidates who meet the required minimum entrance qualifications. This list remains in effect for three months unless exhausted or extended. MUSKEGON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER MUSKEGON COUNTY HAS ADOPTED A VETERANS PREFERENCE POLICY THAT RECOGNIZES QUALIFYING MILITARY SERVICE