Branch office administrator jobs in Gainesville, FL - 72 jobs

Full-time Description The Staff Assistant role is responsible for providing specialized administrative support and assistance to their Physician. The Staff Assistant performs a variety of clerical and administrative duties related to the delivery of patient care, including answering phones, collecting patient co-pays and insurance payments, processing paperwork, and performing other duties as required in a fast-paced, customer-oriented clinical environment. ESSENTIAL FUNCTIONS INCLUDE, BUT ARE NOT LIMITED TO: New Patient Interviews, Data Entry and Appointment Confirmations Surgery Authorizations and Scheduling Assist Physician with Coding Posting of all Surgery Charges and providing copy of OP report to the Billing Coordinator Assist the Physician with Patient calls (eg. Medication, questions, PT, disability forms, etc.) Oversee Physician's schedule (eg. Clinic, surgery, meetings, ER call, and time off, etc.) Prepare Office Charts for clinic Maintain files and Medical records Coordinate Preparation of Pre-Op Orders Arrange payment plans for patient balances Schedule Tests (eg. MRI, EMG, Arthrograms, etc.) Oversee Receptionist Area on clinic days (eg. Patient flow, posting clinic charges, etc.) Work with Billing and Collections Dept. (review EOBs, data entry issues etc.) Oversee flow of Physician correspondence, requests for patient medical information and test results to be reviewed by Physician Manage individual Physician activities (re-credentialing, meetings, attorney conferences and depos, directly allocated payables, personal calls, mail, new applications, seminar courses, CME and travel) Prepare the hospital list for ER call Physician Assist Physician in MMI/PPI ratings Oversee medical records Train and Supervise receptionist Requirements QUALIFICATIONS/LICENSE: None EDUCATION: High School Diploma or equivalent EXPERIENCE: Minimum one year customer service experience in a medical office environment preferred but not required SKILLS: Excellent customer service skills. Teamwork Comfortable working in fast paced environment. Ability to multitask Excellent communication skills, both verbal and written. CPT codes and ICD-10 coding Proficient with computer skills including experience with practice management software desired. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function. Specific vision requirements include the ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this job, the employee is regularly required to talk and hear. Possess the ability to fulfill any office activities normally expected in an office setting, to include, but not limited to: remaining seated for periods of time to perform computer based work, participating in filing activity, lifting and carrying office supplies (paper reams, mail, etc.) Frequently required to stand, walk, sit, use hands to feel, and reach with hand and arms. Occasionally lift and/or move over 15 pounds. Fine hand manipulation (keyboarding). Travel may be required to existing or new TOI locations.

Job Posting - Development & Administrative Coordinator Status: Full-Time, Non-Exempt Schedule: Monday-Friday, 9:00 AM - 5:00 PM (occasional early mornings, evenings, or weekends as needed) Salary: $54,875 annually (or $26.38/hour; in accordance with AMC's Pay Equity Policy, salary is non-negotiable) Reports To: Associate Director Location: Gainesville, FL (primarily in-office; 4+ days per week with Fridays remote) About the Role A.M. Crawford, Inc. (AMC) seeks a highly organized, forward-thinking Development & Administrative Coordinator (DAC) to support both internal operations and client-facing fundraising work - with a particular focus on knowledge management, documentation, and the thoughtful use of AI tools. This is a hybrid role combining administrative excellence, project coordination, fundraising support, and organizational knowledge stewardship. The DAC plays a critical role in ensuring that information, systems, and institutional knowledge are captured, organized, and accessible across the firm. This position is ideal for someone who enjoys building order out of complexity, is actively experimenting with AI tools, and is excited to bring ideas for improving how a consulting firm documents, learns, and operates. Core Responsibilities Knowledge Management & AI-Enabled Systems Support AMC's organizational knowledge management efforts, ensuring that key information, processes, and learnings are documented and accessible. Organize and maintain internal knowledge assets such as: Meeting and interview transcripts (including Gemini-generated transcripts) Reference materials and research libraries Client and internal documentation housed in tools such as NotebookLM Assist with the setup, maintenance, and improvement of custom GPTs, AI workspaces, and internal knowledge tools used by the team. Experiment with AI tools (e.g., ChatGPT, Gemini, NotebookLM, and similar platforms) to improve workflows, documentation, research, and administrative efficiency. Proactively bring ideas for how AI and automation can support fundraising, operations, and internal learning - and help test and implement those ideas in practice. Administrative & Operational Support Manage and maintain deadline calendars; schedule tasks associated with client deliverables and internal workflows. Coordinate meetings, prepare agendas, collect materials, and capture notes or action items as needed. Manage timely and professional email and voicemail correspondence; organize incoming communications to ensure priorities are addressed. Perform general office and administrative duties, including handling information requests, ordering supplies, and supporting office operations. Maintain efficient, well-organized filing systems (digital and hard copy) across Google Drive, Dropbox, and related platforms. Track all time and projects accurately in Asana and Harvest. Fundraising & Client Support Assist with the preparation of grant proposals, ensuring accuracy, completeness, and adherence to funder guidelines. Track and maintain records of all grant applications, including deadlines, requirements, submissions, and outcomes. Collaborate with AMC staff to research and identify potential funding opportunities. Research foundation and grant databases to support client fundraising strategies. Proofread and format professional, branded documents using Google Workspace, Microsoft Office, and related tools. Collaboration & Professionalism Communicate effectively with the CEO, COO, staff, consultants, and clients as needed. Maintain confidentiality of all client and company information. Provide clerical, project, and coordination support across teams as assigned. Perform other duties as determined by the supervisor. What You Bring Relevant professional experience in fundraising, development, administration, or project coordination - in nonprofit or comparable professional settings - and/or a degree in a related field. Demonstrated curiosity about - and experimentation with - AI and digital productivity tools (e.g., ChatGPT, Gemini, NotebookLM, or similar platforms). Strong organizational and administrative skills with the ability to manage multiple priorities and deadlines. Clear, professional written and verbal communication skills with strong attention to detail. Comfort supporting fundraising efforts such as grant tracking, proposal preparation, and research. Strong research skills and the ability to synthesize information from multiple sources. Proficiency with tools such as Google Workspace, Microsoft Office, Asana, and database platforms (or ability to learn new tools quickly). High level of professionalism, discretion, reliability, and follow-through. Core Competencies Administrative Excellence - Build and maintain systems that support efficiency, accuracy, and accountability. Fundraising Support - Provide reliable coordination and research support for fundraising and grant activities. Knowledge Management - Organize, document, and steward institutional knowledge so it is usable and scalable. AI & Digital Fluency - Use emerging tools thoughtfully to improve workflows, documentation, and productivity. Communication - Communicate clearly, professionally, and responsively with clients and colleagues. Compensation & Benefits AMC offers a robust benefits package that reflects our belief in balance, growth, and well-being: Unlimited Vacation Time - Trust-based flexibility to rest and recharge. Collective Disconnects - Company-wide breaks: one week between Christmas and New Year's, plus 1-2 days around Independence Day holiday in July. 12 Paid Holidays - Observed in accordance with the City of San Francisco calendar. Comprehensive Health Coverage 401(k) with Company Match - 100% match on the first 1%, 50% match on 2-6%. Matching Gift Program - Amplify your impact through philanthropy (match of up to $150/year). Professional Development Funding - Invest in your ongoing learning and leadership growth. Performance- and Business Development-Based Bonus Opportunities Work Environment This role is based in our Gainesville, FL office and collaborates with colleagues and clients across multiple U.S. time zones. The position may involve limited travel and occasional evening or weekend work. Professionalism, discretion, and adaptability are essential. Why Join AMC At AMC, our mission is nonprofit success. We make this our mission because we believe that nonprofits change the world for the better. AMC is the behind-the-scenes team that helps nonprofits do transformative work, and we hold ourselves to high standards. Our culture is rooted in our values - what we call our: Growth; Integrity & Respect; Value Awareness; Excellence; and Spirited, Collective Effort. We're a team of thinkers, creators, and builders who take pride in elevating the people, nonprofits, and missions we serve. If you're a driven professional who is inspired by the work of nonprofits and values autonomy, creativity, and meaningful impact, we invite you to bring your expertise to AMC. To Apply Please submit your résumé and a brief cover letter describing your relevant experience and why you're excited to join AMC's mission-driven team.

Position Title: Life Enrichment/Activities Assistant Position Type: Full Time What We Do Oak Hammock at the University of Florida is an active, yet relaxed, Life Plan Community in Gainesville, Florida. We offer a full continuum of health care, including independent living, assisted living, specialized memory support, skilled nursing, and home care. Our community offers an unprecedented lifestyle of comfort and convenience with a rich array of services and amenities that are focused on optimal well-being. What You Can Expect from Us Full Time Employee Benefits include: University of Florida partnership with community discounts and access to opportunities through the Gator One UF ID Card OH I CAN! Scholarship and Tuition Reimbursement Programs Pay Every Other Week Licensure Reimbursement for Clinical Positions Health, Dental, and Vision Insurance Company Paid Short Term Disability Long Term Disability 401K Retirement and Investing Plan with Company Match Paid Time Off Accrual 6 Paid Holidays and 1 Additional Floating Holiday Annual Employee Recognition Gifts You Make A Difference Award Recognition Milestone Service Awards More Than a Job Imagine a rewarding career helping others. Working at Oak Hammock at the University of Florida is rewarding and fun. No matter your title, your days are spent among a community of residents enjoying retirement to the fullest. When you leave after your workday, you will feel a sense of accomplishment and joy since you are part of the community and residents' lives. No matter the position you are searching for, there is ample opportunity to impact this community. We value our staff and would love the chance to make Oak Hammock more than a job but a worthwhile experience to remember. Life Enrichment/Activities Assistant Our Life Enrichment team is vital to ensuring the optimal well-being for our residents. As a Life Enrichment team member your are responsible for the organization of the life-enriching programming for the Health Pavilion residents, in Skilled Nursing, Assisted Living, and Memory Support. Team members assist in organization and supervision of all on-campus and off campus activities planned in the Health Pavilion, and ensure these events are performed within established policies and procedures, ensuring the safety of each resident. Life Enrichment/Activities Assistant Job Qualifications and Requirements High School Diploma or Equivalent Valid Driver's License Must have a minimum of one year working in a healthcare-associated field, preferably long-term care. Must have excellent interpersonal skills to relate effectively to staff, residents, families, and community members. Must be empathetic, energetic and have an affinity for working with a diverse senior population. All applicants must complete and pass a Level II Background Check and Drug Screening

Job Purpose: The function of the Internal Support Receptionist is to support the internal operations of the company by aiding office staff in communications, document processing and office upkeep in accordance with standard office procedures. Essential Duties & Responsibilities: Corporate Office Location Only Maintain office itinerary. Answer main phone line and route calls. Shipping & receiving of packages. Process mail. Create medical list for Superintendent Books. Track & save safety docs. Order cake and coordinate monthly birthday celebrations. Wire Winding Logs. Maintain office supplies and mailroom organization. Maintain lobby and conference rooms. Assist with coordinating meetings. Estimator Books. Maintain and file historical company documents (iron mountain). Coordinating gift/flower orders for special occasions. Efax. Upkeep of postage ordering, and machine maintenance as needed. Assist with company events as needed. Assist in Internal Support Specialist duties as needed. Other tasks as assigned. Minimum Qualifications: HS Diploma. Administrative experience preferred. Receptionist and/or customer service experience preferred. Working knowledge of Microsoft Word, Excel, and Outlook. Other requirements: Strong written and oral communication skills. Strong customer service and interpersonal skills. Ability to effectively prioritize and execute tasks. Working Conditions: This position will require some interaction with outside customers, owners, engineers, and contractors, as well as CROM personnel. Opportunities for additional training and advancement will be provided.

Working Title: ADMINISTRATIVE ASSISTANT I - SES * - 60004426 Pay Plan: SES 60004426 Salary: 34,760.00 Total Compensation Estimator Tool This position serves as the Administrative Assistant to the Circuit Community Development Administrator (CCDA) in Circuits 3 and 8. The incumbent is responsible for organizing and completing a wide variety of administrative, secretarial and clerical duties. The incumbent is required to have a working knowledge of the functions of the Department. Employee must demonstrate, model and reinforce the agency's mission to partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency. The duties of this position are outlined as follows: Provide administrative and clerical support of a complex nature to the CCDA, making travel arrangements, submitting travel documentation for timely reimbursement, maintaining calendars, conference room scheduling, daily appointments, etc. Receives and routes all forms of correspondence, written, faxed, e-mail, etc. to ensure appropriate, accurate and timely responses. Manage meeting agendas, records and prepares minutes for staff, board and community meetings. Assist with the Local Review Team (LRT) process. Extracting information from the online database, formatting information, and distribution to the LRT. Works with General Services and building management to ensure daily operations (safety, maintenance, equipment, and supply needs) are managed timely. Financial duties include keeping an inventory of all supplies, processing invoices, creating and maintaining annual purchase requisitions, tracking back-ordered supplies, resolving any problems with all Circuit invoices and/or purchase orders, and maintaining professional working relations with vendors and business partners. This requires communication with the Region Budget Liaison and Headquarters budget office to ensure accuracy of purchase requisitions, payment of invoices, and resolution of any issues that may arise with the vendors. Serve as point of contact for Circuits 3 and 8 State Purchasing Card (P-Card) program. Assist with coordinating training, processing, and monitoring transactions in the Works program. Approves P-card charges and provides the appropriate paperwork for payments, on time and in a manner consistent with Department rules, policies and procedures. Qualifications: * 1-3 years of similar experience * DCF experience preferred Knowledge, skills and abilities, including utilization of equipment, required for the position: Knowledge of methods of compiling, organizing, and analyzing data. Knowledge of state systems and purchasing requirements. Knowledge of problem-solving techniques. Ability to plan and develop schedules, meetings, information packets. Ability to utilize problem-solving techniques. Ability to prepare proposals and pay invoices. Ability to evaluate and monitor service delivery and implement corrective action plans. Ability to provide technical assistance to Community Development Team and community partners. Ability to determine work priorities and ensure proper completion of work assignments. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others. Ability to understand and apply applicable rules, regulations, policies, and procedures. Candidate Profile (application) must be completed in its entirety. * Include supervisor names and phone numbers for all periods of employment. * Account for and explain any gaps in employment so that the hiring process is not delayed. * Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. * It is unacceptable to use the statement "See Resume" in place of entering work history. * If you experience problems applying online, please call the People First Service Center at **************. Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: * No state income tax for residents of Florida; * Annual and Sick Leave benefits; * Nine paid holidays and one Personal Holiday each year; * State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; * Retirement plan options, including employer contributions (For more information, please click *************** * Flexible Spending Accounts; * Tuition waivers; * And more! For a more complete list of benefits, visit ***************************** Growth Opportunities: With 12,000 employees across the state DCF promotes opportunities and training for all. Our jobs are among the most challenging, complex, and difficult in State government. They are also among the most rewarding. All employees are encouraged to take advantage of available Department opportunities for advancement and professional development. About the Department of Children and Families: Mission: The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency. Vision: We are a highly skilled workforce committed to empowering people with complex and varied needs to achieve the best outcomes for themselves and their families. In collaboration with community stakeholders, we will deliver world class and continuously improving service focused on providing the people we serve with the level and quality that we would demand and expect for our own families. Values: A workforce that operates with integrity maintains loyalty to a code of ethics that requires the courage to take responsibility for providing the highest quality of service to the vulnerable. We are a solutions-focused learning organization built on a foundation of transparency in action and accountability of results. Both within the organization and among our stakeholders, we thrive in a culture of respect for diversity of opinion that is nurtured through open communication. High performing and committed, we are unified in our goal of excellence in achieving quality outcomes for those we serve. To learn more please visit ****************************** * If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement. * The position will perform all job tasks in accordance with laws, rules, regulations, policies, and requirements applicable to state and federal laws or procedures. We hire only U.S. citizens and lawfully authorized alien workers. Participation in the State of Florida Direct Deposit Program is required as a condition of employment per F.S. 110.113, and enrollment must be completed within the first 30 calendar days of your appointment. SELECTIVE SERVICE: Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: ******************* BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

Classification Title: Administrative Assistant I Classification Minimum Requirements: High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience. Job Description: The University of Florida is looking for an Administrative Assistant I to support the Center for Precollegiate Education and Training (CPET). In this role, you will provide centralized administrative, fiscal, and programmatic support that enables CPET to connect UF researchers with educators and students across Florida. Responsibilities include, but are not limited to: Customer Service & Communication Serve as the primary point of contact, providing professional and responsive support to students, families, teachers, researchers, and community partners. Respond to inquiries by email, phone, and in person. Assist with preparing communications such as reports, spreadsheets, outreach materials, newsletters, and website or social media updates. Maintain organized mailing lists, records, files, and general documentation. Administrative & Operational Support Manage daily office operations, ensuring an organized, efficient, and welcoming environment. Maintain and track supplies and materials needed for office and program activities. Support basic purchasing needs and coordinate with the finance team as required. Assist with monitoring deliveries, invoices, and general workflow to keep operations on track. Fiscal & Program Support Assist with routine fiscal tasks, including tracking fees, expenses, and gathering information needed for budgeting or reporting. Coordinate with the finance team to ensure accurate processing of expenditures and financial documentation. Support program and event logistics, including arranging meals, room reservations, materials, and day‑of coordination. Expected Salary: $21.02/hour In addition, UF offers the following exceptional benefits: Health, Dental, and Vision Insurance State Retirement Plans Paid Time Off (approximately 22 days of vacation leave, 13 days of sick leave, and 11 paid holidays annually) Tuition Assistance (UF Employee Education Program) Public Service Loan Forgiveness (PSLF) Eligible Employer For more information on benefits, please visit UFHR Benefits and Rewards. Required Qualifications: High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience. Must have a valid Driver's License. Preferred: Bachelor's degree and one year of relevant experience or an equivalent combination of education and experience. Excellent interpersonal and communication skills. Strong organizational skills, attention to detail, and the ability to work independently. Special Instructions to Applicants: Applicants must upload the following documents to be considered for the position: Cover Letter Resume List of References This position is eligible for Veteran's preference. If you are claiming Veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information. Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required: No

: Job Title: Front Desk Administration Travel Required: Yes, regional travel as needed (Including Ocala, Lecanto and Leesburg) Position Type: Full Time Job Description: To serve patients by greeting and helping them, while facilitating efficient and timely entry into the office's setting. To support the overall administrative functions of the office with the end goal of providing excellent patient care and quality customer service. Role and Responsibilities Administrative Greets all patients in a professional, friendly manner Answers phones within a maximum of 3 rings; schedule appointments Verifies and scans insurance cards and driver's license Hands out appropriate literature and information forms to be filled out by the patient; checks for accuracy and completion Reviews patient benefits and eligibility at check-in and check-out Enters accurate patient demographic and financial information Runs insurance eligibility to ensure active and if a referral/auth is needed Obtains referrals/authorizations if required by insurance prior to the patient being seen Collects appropriate payments and balances owed by patients Enters charges and payments into billing system Scans encounters/clinical/op-notes into the system Schedules follow up appointments Works no show, cancellation and recall reports Ensures full utilization of the Provider's schedules Balances out end of day business (cash/check/cc) with encounter forms Generates daily batch reconciliation to be reviewed by Manager/Accounting Serves as back-up for check-in and check out Ensures a neat/tidy waiting room Professional Demonstrates initiative and responsibility Able to perform repetitive tasks without loss of focus Adheres to ethical principles Time Management Adapts to change Attends all team meetings and mandatory in-service training/education Basic computer skills/ Type minimum 45wpm Communication Recognizes and respects cultural diversity Adapts communication to individual's ability to understand Uses professional, pleasant telephone etiquette Uses medical terminology appropriately Treats all patients and co-workers with compassion, empathy, and mutual respect Projects a professional manner and image Consistent attendance and punctuality/ Adherence to time clock procedures Legal Maintains confidentiality and documents accurately Uses appropriate guidelines for releasing patient information Practices within the scope of education, training and personal capabilities Conducts self in accordance with Suncoast's Employee Handbook. Maintains awareness of federal and state health care legislation and regulations; OSHA, HIPAA, and CLIA Core Competencies Efficiency Attention to details Organized Punctual Takes initiative, proactive Team Player Honesty/Integrity Flexible Calm under pressure "A Doer", persistence Problem solver, Strategic thinking, Creativity Analytical skills Clear and concise communication/Listening skills Quick Learner, Intelligence Follow through on commitments Enthusiastic, Friendly, Positive attitude Openness to advice and constructive criticism Strong work ethic Physical Demands Prolonged Sitting/Standing/Walking Occasional travel Multitasking Repetitive head, neck, hands wrists and arm motion/rotation Extensive reading, writing, typing required Lifting to 25lbs Frequent use of office administrative equipment Qualifications and Education Requirements: High school diploma. Knowledgeable in computer programs, EMR systems, customer service, excellent verbal communication skills and clinical terminology preferred. A minimum of 1 year in a clinical administrative and customer service field preferred.

Job Description The Administrative Assistant provides essential support for the daily operations of our main office ensuring efficient administrative processes. Reporting to the Director of Administration, your core skills in computer literacy, organizational abilities, and customer service will enable you to manage tasks such as filing and calendar management. This role will be the go-to person for a variety of administrative tasks, ensuring the office runs smoothly and efficiently. This includes managing communications, organizing documents, handling data entry, and supporting the team with general office needs. The base location for this position is Gainesville, FL 32653. DUTIES AND RESPONSIBILITIES: Answering phones Greeting visitors Data entry Dispersing intake forms Scanning and filing paperwork Monitoring, managing, and responding to emails Communicating with insurance agents and adjusters Accepting and shipping packages or mail Restocking supplies as needed (printer paper, bathroom, etc.) Providing application information to job seekers Upholding the Code of Business Conduct, demonstrating ethical behavior, integrity, and confidentiality in all tasks. Performing other duties as requested REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge Working knowledge of Microsoft Office Suite with at least 2 years of regular use in an office setting. Intermediate knowledge of PDF software and common functions Familiarity with office procedures and filing systems Skills Clear oral and written communication with coworkers, managers, clients, and the public. Strong organization, time management, and follow-through on detailed instructions. Customer service skills with at least 2 years of experience handling calls, messages, and requests. Accurate data entry with careful attention to detail. Ability to work closely with other departments and coordinate tasks across teams. Abilities Lift up to 50 lbs. and regularly carry up to 25 lbs.; able to walk, stand, or sit for extended periods. Maintain professionalism and confidentiality while managing multiple tasks and deadlines. Learn office tools and systems quickly and apply procedures consistently. EDUCATION AND WORK EXPERIENCE: Required Qualifications 18 years of age or older. High School Diploma or equivalent. Reliable transportation to and from the Gainesville office. At least 2 years of administrative support experience in an office setting. At least 2 years of customer service experience. Proficiency with Microsoft Suite, to include Outlook, Teams, Excel, PowerPoint, etc. Basic math and calculation skills. Possess excellent written and verbal communication skills. Successful completion of pre-employment screenings, including a federal background check and drug test. Compliance with the company's Drug and Alcohol Policy. Preferred Qualifications Associate's degree in business administration, office management, or a related field. Experience supporting transportation, construction, public works, or roadway industries. Proficiency using collaboration tools such as SharePoint, Adobe, or similar document management platforms.

Together We Soar! Vesta Property Services has been in the industry for more than 25 years and holds over 800 community management contracts while serving the amenity needs of Florida's most prestigious communities! We are proud to employ over 1,000 associates and have been rated as one of Florida's Top Workplaces. Our Vesta associates are our most valuable resource. We hire people we trust and give them autonomy to do their best work. We also support professional development with training, coaching and regular feedback. We have a highly collaborative culture supported by our EAGLE PRIDE values! JOB SUMMARY: Your Flight Plan! The Administrative Assistant facilitates the efficient operation of the assigned department or facility by performing a variety of clerical and administrative tasks. In addition to typing, filing and scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures. RESPONSIBILITIES AND DUTIES: Ready to Fly! Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department. Performs desktop publishing. Creates and develops visual presentations. Establishes, develops, maintains and updates filing system. Retrieves information from files when needed. Organizes and prioritizes large volumes of information and calls. Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information. Answers phones and takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other departments to cover phones. Acts as a liaison with other departments and outside agencies, including high-level staff. Handles confidential and non-routine information and explains policies when necessary. Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures. Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. This position has no supervisory responsibilities. REQUIRED EXPERIENCE AND QUALIFICATIONS: The Wingspan Needed! High school diploma. Prior administrative experience. Occasional travel may be required PHYSICAL DEMANDS AND WORK ENVIRONMENT: Our Nest is your Nest! This is a largely sedentary role however, some filing is required, which would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. Ability to lift up to 15 lbs BENEFITS: The Perks of Eagle Pride! At Vesta Property Services, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet your needs and the needs of your family, including your pets. We offer benefits such as medical, dental and vision, life and disability, 401K retirement plans, and additional benefits such as Health Savings Account, Flexible Spending Account and Pet Discount Plan. In Addition, we provide support by offering free counseling sessions, legal advice sessions, professional development and an outstanding referral program- to both our Full-time and Part-time staff associates! AAP/EEO Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. DRUG FREE WORKPLACE In compliance with the Drug-Free Workplace Act of 1988, Vesta Property Services has a longstanding commitment to provide a safe, quality-oriented and productive work environment consistent with the standards of the community in which the company operates. Alcohol and drug abuse poses a threat to the health and safety of Vesta Property Services associates and to the security of the company's equipment and facilities. For these reasons, Vesta Property Services is committed to the elimination of drug and alcohol use and abuse in the workplace. OTHER DUTIES MAY BE ASSIGNED The above statements reflect the general information considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all work requirements that may be inherent in the position. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

THE CARDIAC AND VASCULAR INSTITUTE is a cardiology practice in Gainesville FL. We are passionate about providing the highest quality cardiovascular care to the people of North Central Florida. We are seeking a NON-INVASIVE ADMIN ASSISTANT to join our team. The job is located in zip code 32605. JOB TITLE: Non-Invasive Admin Assistant SUMMARY: Responsible for administrative functions for Non-Invasive Services REPORTS TO: Clinical Services Director FLSA STATUS: Non-exempt ESSENTIAL FUNCTIONS: Responsible for administrative functions to include: Contact patients daily to confirm and provide instructions for scheduled exams Schedule and/or re-schedule patient appointments according to established protocols Answer incoming calls to the department Provides normal test results to patients according to established protocols Provides reception services at the nuclear desk by checking in patients for their exam; verifying patient demographics, insurance and collecting co-pays and deductibles as indicated by the billing department. Verify patient's insurance, obtain copay, calculate amount due, notify patient of out of pocket responsibility and collect payment due on the day of exam File patient documents into patient charts Works collaboratively with all team members and departments to ensure timely and efficient patient care Maintains patient confidentiality and privacy Other duties as assigned EDUCATION: High school diploma or GED. EXPERIENCE: Previous clerical and/ or administrative experience in a medical office setting is preferred. REQUIREMENTS: Basic knowledge of electronic medical records retrieval system, computers and the Internet. Perform multiple tasks timely and efficiently to meet deadlines. Communicate effectively, efficiently and professionally. SKILLS AND ABILITIES: Communicate timely and effectively Collaborate well with others Interact with patients, family members, and staff with professionalism, compassion and respect Demonstrate adaptability / flexibility and respond to changing demands Plan, organize and prioritize work ENVIRONMENTAL / WORKING CONDITIONS: Work is performed in an office environment. Involves frequent contact with staff, patients, and the public. Work may be stressful at times. Contact may involve dealing with angry or upset people. PHYSICAL/MENTAL DEMANDS: Variety of standing, sitting, walking. Able to lift as required. Work may require hand dexterity for office machine operation, stooping and bending to files and supplies, mobility to complete errands or deliveries, or sitting for extended periods of time. Manual dexterity for using a calculator or computer keyboard. DISCLAIMER: This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.

Job Description Business Assistant I Reports to: Operations Leader FLSA Status: Non - Exempt (Hourly) Department: Operations Employment Status: At-Will Incentive Eligibility: Eligible The Business Assistant I (BA I) has the skills, responsibilities, tasks and expectations to independently run the front office operations of a Marquee Dental Partners under the guidance and support of the Operations Leader. The BA I contributes to the financial success of the practice by ensuring that patients are the number one priority when they arrive at the practice. The BA I is responsible for gaining financial commitment from the patient in order to start the best possible treatment. Working under the direction of the Operations Leader, the tasks and responsibilities of a Business Assistant I include but are but not limited to: Help gain a financial commitment from the patient. Runs all functions at the front desk including but not limited to scheduling, answering phones, checking in patients, checking out patients, running reports, filing insurance claims, and all patient related customer service. Works with insurance companies to maximize patient benefits and ensure the practice is properly paid for patient services rendered. Utilize tools skills and talents to assist patients in making the best possible decision for their needs and helping them get healthier and happier. Has a” yes mentality” when helping patients. Makes a positive first impression with patients by phone or in person. Be a champion of the Marquee Dental Partners Mission, Vision, and Values Ensure that ALL patients have an extraordinary experience in a Marquee office Hold self and staff accountable for successful completion of projects, job duties, and all company deliverables. Complete Continuing Education as required for self and staff. Follow required HIPAA and OSHA safety procedures, as necessary. Exhibit outstanding customer service with patient as priority; partnering with staff, timely and successfully resolve patient complaints, concerns and questions. Continually build and nurture a positive working relationship with the Operations Leader, doctor(s), hygiene and dental assistants Strictly follow HIPAA and company standards to protect Patient Health Information (PHI) and patient personal and financial information including credit card, social security numbers etc. Properly process insurance claims to ensure patient benefits are maximized Other duties and responsibilities assigned Required High School diploma or equivalent 2 or more years of business / office experience Desirable Associate's Degree / bachelor's degree Certifications None Knowledge/Skills/Abilities Competitive, energetic results driven Self-starter, Independent worker/thinker Goal achiever Customer Service Focused Tech savvy, computer proficient Attention to detail Lifelong learner, committed to continual educational advancement Can take respectful, constructive feedback Ability to do basic/intermediate mathematical concepts (addition, subtraction, multiplication, division, percentages, ratios etc.) Can complete tasks in a timely manner

The Apprentice Nondestructive Testing technician will assist the Technician or Sr Technician performing inspections utilizing various NDT techniques seeking corrosion, defects, or detrimental conditions in accordance with specific written criteria. The Apprentice may calibrate instruments or perform other duties under the supervision of a certified Technician / Sr Technician. Essential Job Functions * Maintains a safe, secure and healthy environment by adhering to Company/Customer safety standards and practices and to legal regulations, alerting others regarding potential hazards or concern * Performs all duties as assigned and adheres to TEAM's Core Values. * Assists the Technician or Sr. Technician on NDT inspections. * Studies to gain NDT certifications while assisting and learning hands on experience in various NDT methods. * Performs any duties assigned by the Technician or SR Technician on the worksite. Job Qualifications * High school diploma or equivalent required * An understanding of basic math * Ability to work in Microsoft Word * Ability to work with computers / computerized equipment * Ability to read, understand, and communicate in English * Travel requirement; 0-75% * Ability to handle chemicals in a safe manner * Ability to follow instructions Work Conditions * Position is based out of a branch or site location. * Field duties require indoor and outdoor work in a plant atmosphere * Interaction with other crew employees, as well as supervisors and client personnel * Working in plant and/or shop areas around production machinery with extreme noise level. * Must be able to wear safety equipment as required by the safety department for personal protection * May be at more than one job site in a day and must be able to tolerate climate changes * May be required to travel out of town on a periodic basis Physical and Mental Requirements * Ability to lift and carry 75 pounds * Must be able to walk and climb except when performing non-field duties * Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employee to communicate effectively * Sufficient vision or other powers of observation, with or without reasonable accommodations, which permits employee to investigations * Sufficient manual dexterity with or without reasonable accommodation, which permit the employee to perform routine office duties * Sufficient personal mobility and physical reflexes, with or without reasonable accommodations to perform office duties and travel when necessary to off-site locations * Sufficient personal mobility to maneuver within a refinery or plant environment to include the ability to gain access to elevated platforms via ladders and stairwells * Ability to maintain focus and multitask effectively * Excellent communication skills

Job Description The Business Office Coordinator is responsible for managing and supervising daily activities of the business office including accounts receivable, accounts payable, patient registration, medical records, payroll, scheduling, personnel administration, cash management, materials management, and financial reporting. This includes but is not limited to ensuring accurate financials for top performance, training, developing, and managing the right people (employed staff), seeking opportunities within the company to mentor and train, and maintain excellent surgeon practice relationships. ESSENTIAL DUTIES AND RESPONSIBILITIES: Supports the philosophy, goals, and objectives of the Organization, and adheres to all established policies and procedures. Manages all business office activities to ensure high-quality financial records that are free of any material misstatement or omission. Coordinates on-time preparation of all month-end reports, including review for completeness and accuracy prior to submission. Reviews preliminary financial statements with Administrator and external accountant for overall completeness and accuracy, and to resolve any open discrepancies or variances. Assists with interpretation of case costing reports from Practice Management system, and helps Administrator resolve and investigate any variances or excess costs. With the Administrator, review the preliminary budget prepared by the Management Company, and make appropriate recommendations based on known business trends. Supervises all business office staff and maintains coordination with the CBO Conducts oversight of over-the-counter cash management and bank deposits. Monitors productivity of department operations: timely handling of scheduling requests, accuracy of registration information intake and authorization, notations specific to over-the-counter collections. Daily and weekly reporting of center collections and case volume Weekly review of key metrics with Administrator Collections/AR oversight to ensure CBO is actively billing and collecting appropriately. Reviews AR over 90 days with CBO monthly. Center Liaison between CBO and Center to ensure CBO is receiving all necessary communication and documentation to successfully bill and manage collections Work with the CBO at the end of the month to ensure they have all the necessary information to complete the month end closing on time. Conducts oversight of petty cash, accounting for incidental expenses and by whom. Ensure proper insurance verifications and authorizations are completed prior to date of service. Supervises the Materials Manager to ensure Accounts Payable processes are completed in accordance with Facility policies and procedures. Ensures timely payment of utilities and other critical services to prevent interruption of services due to nonpayment. Monitors accounts payable to take advantage of discounts when appropriate to the Facility's financial activity. Periodically audits purchases, receiving, and invoice records for completeness and accuracy. Recommend revisions in accounts payable policies and procedures to maintain compliance with correct and legal procedures. Supervise activities of the medical records department to ensure policies and procedures are followed. Assure that all required documentation and signatures are in each medical record prior to permanent filing. Maintains the medical records policies and procedures to comply with current local, state, and federal requirements as well as regulatory and accrediting agencies. Assure confidentiality of medical records and oversee requests for release of medical records. Establishes surgeon practice relationships with Office Managers, Schedulers, and MAs. Provides education prior to the center launch on scheduling activities, out of network and any additional pertinent information that will make the center the best option for scheduling cases to promote a successful launch. Build and maintain relationships by ongoing communication and education as needed. Assists administrator with organizing and maintaining payroll and employee benefit records as needed. Maintains and promotes professional competence through continuing education and other learning experiences. Seeks opportunities within the wider company to train and mentor new Business Office Managers. Contributes to the progress and development of the approved Quality Management and Compliance Program. Performs other duties as assigned. SUPERVISORY RESPONSIBILITIES: · Manages, motivates, and develops staff (including hiring, firing, performance management, professional development, training, and recognition duties). · Assesses staffing needs, and recruits, interviews, and hires staff using methods such as web-based posting or attendance at job fairs. · Oversee activities of the Business Office and materials management (oversee by Administrator in dual responsibility). · Plans and organize workload, staff assignments, and make daily schedules for proper workforce utilization for the Business Office. · Directs staff and reviews work for completeness, accuracy, and conformance with policies and procedures. · Reviews of Business Office policy & procedures periodically, reflecting current practice standards are represented. · Conducts annual performance appraisals of staff members in a timely manner. COMPETENCIES - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. EDUCATION, EXPERIENCE, and TRAINING: 1 to 3 years of medical billing experience required. Four-year college degree in business-related discipline, preferred; or high school diploma or GED with equivalent years of relevant experience, required. 1 to 3 years supervisory experience preferred. CERTIFICATES, LICENSES, REGISTRATIONS: BLS COMPUTER SKILLS: Excellent computer skills in Microsoft Office suite, particularly with Excel/spreadsheets required. Experience with HST, or similar Practice Management software, preferred. Experience with Envi, or similar Inventory Management software, preferred. Experience with Bill.com, or similar Accounts Payable software, preferred. PHYSICAL DEMANDS - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The employee must regularly lift and/or move up to 50 pounds. While performing the duties of this job, the employee is regularly required to stand, walk, and sit. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and reach with hands and arms. While performing the duties of this job, the employee is regularly required to talk and hear. While performing the duties of this job, the employee is regularly required to climb or balance and stoop, kneel, crouch, or crawl. VISION REQUIREMENTS There are no special vision requirements. WORK ENVIRONMENT - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This position works in an environment with moderate noise level. (Examples: business office with computers and printers, light traffic.) Note: Nothing in this job specification restricts management's right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position. Powered by ExactHire:184719

CS3 Waterworks, a UFT company is a solution provider for water and wastewater flow control products, equipment and systems.Dedicated to the municipal waterworks market, CS3 Waterworks has a solution to offer. For flow control valves and automation to field service or valve repair, CS3 is your source for first-class sales, service and support. The Office Specialist provides administrative and clerical support to ensure efficient daily office operations. This role serves as a key point of contact for internal staff and external visitors, handling a variety of office, scheduling, and documentation tasks. The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced office environment. This position requires in-person in our Ocala, FL office (Monday-Friday). What you'll do: Perform general administrative duties including filing, data entry, copying, scanning, and record maintenance Answer and direct phone calls, emails, and in-person inquiries in a professional manner Prepare correspondence, reports, and other business documents Maintain office supplies and coordinate orders as needed Process invoices, expense reports, or basic accounting tasks Ensure confidentiality of sensitive information Support management and staff with special projects and other duties as assigned Background/ Experience: High school diploma or equivalent required; associate degree preferred 1-3 years of administrative or office support experience Proficiency in Microsoft Office (Word, Excel, Outlook); experience with office software or databases a plus Strong organizational, multitasking, and time-management skills Excellent written and verbal communication skills Professional demeanor and customer-service mindset Attention to detail and accuracy Familiarity with basic bookkeeping

Title: Project Coordinator / Administrative Assistant Compensation: $19.00/hr. - $22.00/hr. DOE + Opportunity for bonuses Job Type: Full-Time / Non-Exempt Schedule: M-F, 8-hour shift About Us Alta Cima Corp is one of the nation's largest independently owned manufactured homes and park model retailers. Since 1999, our mission has been to offer high-quality factory-built homes at affordable prices. As a Project Coordinator, you'll play a critical role in guiding customers through the home buying and delivery process. Working closely with your General Manager, sales team, lenders, contractors, and our corporate office, you'll ensure every transaction moves smoothly from contract to delivery. In some locations, this position may also include administrative support responsibilities. Role Overview The Project Coordinator is the post-sale liaison responsible for managing deals after the purchase agreement is signed. You will: Coordinate with lenders, contractors, and the factory to keep projects on track. Ensure all documents, payments, and approvals are complete before delivery. Provide exceptional customer communication at every stage of the process. In locations without an Administrative Assistant, handle select administrative duties such as supply ordering, mail distribution, and visitor reception. This is a detail-driven, fast-paced role ideal for someone who is organized, dependable, and thrives on seeing projects through to completion. Key Responsibilities Project Coordination (Primary Duties): Review contracts for completeness (signatures, initials, dates). Send welcome emails and maintain ongoing customer communication. Track deal progress in Cirrus and Deal Status logs. Work with sales team to process pending deals and purchase orders. Request POs, submit change orders (with proper approvals), and update records. Coordinate financing: work with lenders, clear conditions, and verify approvals. Schedule home deliveries, obtain freight quotes, and coordinate logistics. Collect and process final payments; issue demand letters if needed. Ensure homes are cleared prior to shipment and track delivery timelines. Process titling and warranty documentation. Act as liaison between location and corporate operations/accounting. Customer Service: Serve as the main point of contact for customers after purchase. Provide updates on financing, estimated completion dates, and delivery status. Answer questions and assist with next steps throughout the home buying journey. Coordinate with factory and vendors on any service or warranty issues. Administrative: Process deposits, transmittals, and invoices; maintain accurate records. Order office supplies, manage vendor/contractor packets, and maintain files. Open/distribute mail and prepare outgoing mail. Provide clerical support to GM and sales team when required. Greet visitors and assist with phones as needed. Qualifications High School diploma 2+ years of experience in administrative support, project coordination, mortgage/loan processing, logistics, or customer account management. Detail-oriented with excellent follow-through skills. Excellent time management skills with ability to prioritize and meet deadlines. Strong organizational skills with ability to manage multiple priorities. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). Excellent communication skills, both written and verbal. Positive, customer-first attitude with strong follow-through. Self-motivated, reliable, and able to work independently. Ability to maintain confidentiality and use sound judgment to plan and accomplish goals. Must possess a positive attitude and be highly effective in a team environment. Ability to collaborate across functions. EEO Notice: Alta Cima Corp. dba Factory Expo Homes and Factory Select Homes is proud to be an Equal Opportunity Employer and we value diversity in our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Div. 188 Ocala, FL Responsible for ensuring accuracy and efficiency of operations, providing administrative support and assist Accounts Receivable with processing invoices and monitoring incoming payments. Essential Duties and Responsibilities include the following. Other duties may be assigned. * Perform clerical duties to support division operations. * Assist with entering data into software system. * Assist with collection and tracking of data. * Provide support with contracts, certificate of insurance or other requests. * Perform other clerical or administrative duties as required to support the division. Education and/or Experience High School Diploma or GED; two or more years related experience and/or training; or equivalent combination of education and experience. Computer Skills Microsoft Office to include Word, Excel; Microsoft Dynamics 365 preferred.

Working Title: ADMINISTRATIVE ASSISTANT I - 43000010 Pay Plan: Career Service 43000010 Salary: $38,000.00 - $50,000.00 Total Compensation Estimator Tool * OPEN COMPETITIVE/OPS EMPLOYMENT OPPORTUNITY* DIVISION: OFFICE OF THE CHIEF OF STAFF CITY: TALLAHASSEE COUNTY: LEON SPECIAL NOTES: High school diploma or equivalent is required. Prior experience working as an administrative assistant is preferred. The salary range for this position is $38,000.00 -$50,000.00 annually. Employees of the Department of Financial Services are paid on a monthly pay cycle. This position requires a security background check, including fingerprint as a condition of employment. Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process. Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES: * Excellent communication skills and a professional, welcoming demeanor are essential. * Ability to use standard office equipment, multi-line phone systems, and basic software like Microsoft Office. * Strong multi-tasking and organizational skills to manage various responsibilities. BRIEF DESCRIPTION OF DUTIES: Provide a range of front desk duties, such as greeting visitors, answering phones, managing mail, and maintaining office supplies; as well as administrative tasks like data entry, scheduling meetings, and providing general clerical support to Executive Staff. Key responsibilities include ensuring a welcoming office environment, efficiently handling communications, and assisting with various office operations to maintain an organized and functional workspace. Provide a range of administrative support to the Executive Staff. Many tasks assigned are confidential in nature and require discretion on behalf of the employee. Handle incoming and outgoing mail, packages, and deliveries, distributing them to the correct recipients. Schedule meetings, manage office calendars, and book conference rooms. Additional duties: * Office Supplies: Monitor office supply inventory and place orders for replenishment. * Document Preparation: Help with creating and editing correspondence, reports, and other materials. * Computer data entry programs used by office. * Clerical Tasks: Assist with copying, faxing, and other clerical duties as needed by office staff. * Other duties as assigned by Executive Staff If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Reports to: Operations Leader FLSA Status: Non - Exempt (Hourly) Department: Operations Employment Status: At-Will Incentive Eligibility: Eligible The Business Assistant I (BA I) has the skills, responsibilities, tasks and expectations to independently run the front office operations of a Marquee Dental Partners under the guidance and support of the Operations Leader. The BA I contributes to the financial success of the practice by ensuring that patients are the number one priority when they arrive at the practice. The BA I is responsible for gaining financial commitment from the patient in order to start the best possible treatment. Working under the direction of the Operations Leader, the tasks and responsibilities of a Business Assistant I include but are but not limited to: Help gain a financial commitment from the patient. Runs all functions at the front desk including but not limited to scheduling, answering phones, checking in patients, checking out patients, running reports, filing insurance claims, and all patient related customer service. Works with insurance companies to maximize patient benefits and ensure the practice is properly paid for patient services rendered. Utilize tools skills and talents to assist patients in making the best possible decision for their needs and helping them get healthier and happier. Has a” yes mentality” when helping patients. Makes a positive first impression with patients by phone or in person. Be a champion of the Marquee Dental Partners Mission, Vision, and Values Ensure that ALL patients have an extraordinary experience in a Marquee office Hold self and staff accountable for successful completion of projects, job duties, and all company deliverables. Complete Continuing Education as required for self and staff. Follow required HIPAA and OSHA safety procedures, as necessary. Exhibit outstanding customer service with patient as priority; partnering with staff, timely and successfully resolve patient complaints, concerns and questions. Continually build and nurture a positive working relationship with the Operations Leader, doctor(s), hygiene and dental assistants Strictly follow HIPAA and company standards to protect Patient Health Information (PHI) and patient personal and financial information including credit card, social security numbers etc. Properly process insurance claims to ensure patient benefits are maximized Other duties and responsibilities assigned Required High School diploma or equivalent 2 or more years of business / office experience Desirable Associate's Degree / bachelor's degree Certifications None Knowledge/Skills/Abilities Competitive, energetic results driven Self-starter, Independent worker/thinker Goal achiever Customer Service Focused Tech savvy, computer proficient Attention to detail Lifelong learner, committed to continual educational advancement Can take respectful, constructive feedback Ability to do basic/intermediate mathematical concepts (addition, subtraction, multiplication, division, percentages, ratios etc.) Can complete tasks in a timely manner

Div. 188 Ocala, FL Responsible for ensuring accuracy and efficiency of operations, providing administrative support and assist Accounts Receivable with processing invoices and monitoring incoming payments. Essential Duties and Responsibilities include the following. Other duties may be assigned. Perform clerical duties to support division operations. Assist with entering data into software system. Assist with collection and tracking of data. Provide support with contracts, certificate of insurance or other requests. Perform other clerical or administrative duties as required to support the division. Education and/or Experience High School Diploma or GED; two or more years related experience and/or training; or equivalent combination of education and experience. Computer Skills Microsoft Office to include Word, Excel; Microsoft Dynamics 365 preferred. Qualifications Century Fire Protection is one of the largest and most successful full-service fire protection companies based in the Southeast and we are still growing! There are a wide range of positions and countless opportunities for career growth. Each employee is empowered to do their job and serve our clients. There is no better place to work in the industry! We are experts in design, fabrication, installation, and maintenance of all types of fire protection systems in virtually all commercial markets for each stage of a buildings life cycle. Headquartered in Duluth, GA, Century Fire has more than 20 offices across seven states including Alabama, Florida, Georgia, Kansas, North Carolina, South Carolina, Tennessee, Texas, and Virginia. Benefits We believe our people are our biggest asset and as such, we offer comprehensive benefits, education, and training to ensure employees succeed and grow. Benefits include: Medical Dental Vision Flexible Spending Accounts Voluntary Life Insurance Short-term & Long-term Disability Paid Time Off Paid Holidays 401(K) with Company Match Employee Assistance Program Employee Relief Fund Supplemental Insurance including Critical Illness, Hospitalization & Accident Century Fire Protection is a GREAT place to work! Come and GROW WITH US!