Branch office administrator jobs in Gastonia, NC

Job Title: Administrative Assistant Schedule: Monday-Friday, 8:00 AM - 5:00 PM (On-site) About the Role We are looking for a proactive Administrative Assistant to join our Charlotte office. This position plays a key role in supporting daily operations, ensuring smooth administrative processes, and delivering exceptional customer service. Key Responsibilities Perform general administrative tasks, including scheduling, filing, and document management Assist with accounting duties such as invoicing, expense tracking, and data entry Serve as a primary point of contact for customer inquiries and provide excellent service Coordinate internal communications and support project-related activities Maintain accurate records and ensure compliance with company procedures Qualifications Previous experience in administrative and accounting duties Strong organizational skills and attention to detail Excellent verbal and written communication skills Customer service-oriented with the ability to build positive relationships Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Work Environment This is an in-office position requiring presence Monday through Friday from 8:00 AM to 5:00 PM.

This job posting is anticipated to remain open for 30 days, from 26-Nov-2025. The posting may close early due to the volume of applicants. Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: * Comprehensive 6-month training including an experienced peer to help mentor you * A wide support network that extends from your branch office to your region to the home office * You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… * Delivering exceptional personalized service to ensure clients feel understood and informed * Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year * Actively listen for situations in the clients' lives that may indicate a need for additional services * Driving marketing activities such as planning and executing events What skills would make you a successful BOA? * Analytical Thinking * Attention to Detail * Adaptability * Conversational Skills * Digital Tool Utilization * Team Collaboration Role Requirements * Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. * Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. * Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. * Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. You can also expect… * A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions * An inclusive environment where everyone's different viewpoints are valued and help to achieve results. * We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being * Full-time Associates receive the following benefits: * Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… * Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. * Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. * The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

At Imagine we go beyond print to help our clients deliver game-changing visual communications from concept to delivery that set the standard for our industry. The first step in this process is hiring great employees! Our innovation teams are the most committed, highly experienced artisans in the business. We are committed to delivering high-quality marketing solutions, in every environment and campaign, helping our clients capture the heart, minds, and loyalty of their customers. For more than 30 years, The Imagine Group has established itself as one of the most influential and innovative visual communications companies in the industry. Join us and let's Imagine a better way together. Position Overview The Office Coordinator is responsible for performing a range of administrative support and customer service tasks to ensure the efficient operation of the office environment. This role serves as a central point of coordination across teams, contributing to smooth day-to-day operations while fostering a positive and professional workplace culture. Key responsibilities include reviewing and dispositioning resumes, preparing internal communication materials (such as presentation slides), and championing employee engagement initiatives. The Office Coordinator will also handle sensitive information and must demonstrate a high level of discretion and professionalism-confidentiality is an essential function of this role. Responsibilities • Manage a professional visitor experience by greeting clients and visitors and facilitate the security check in and procedures according to ISO standards. • Answers, screens, and directs phone calls accordingly. • Order catering as needed. • Perform customer facing and clerical support tasks including creating and maintaining excel spreadsheets, basic website ordering (fulfillment support) and email communication (training provided) • Ability to learn customer tasks that may use internal software, processes or websites to support account management/sales (training provided) • Perform recordkeeping tasks. • Monitor and order inventory for office and break room supplies. • Manage parking passes and employee, visitor, and contractor badges. Order related badge supplies as needed. • Directing vendors to appropriate areas while waiting for appointments • Order and maintain office supplies and inventory. • Contribute to safety goals by maintaining a clean, clutter-free workplace, report potentially unsafe conditions and ensure that the department meets and exceeds safety requirements. • Meet productivity and quality standards by completing work in timely and accurate manner. • Review and disposition incoming resumes in coordination with Human Resources Generalist • Create and maintain professional communication slides for meetings and presentations • Act as an Employee Engagement Champion by assisting the HR Director with organizing initiatives that promote a positive workplace culture. • Maintain confidentiality while handling sensitive personnel and operational information • Able to work overtime as needed. • Other duties as assigned. Qualifications MINIMUM QUALIFICATIONS OF POSITION • Associate degree or high school diploma or GED and equivalent experience PREFERRED QUALIFICATIONS OF POSITION • 2 + years of experience working in an office / professional environment. • This role supports a diverse workforce and may involve interactions with Spanish-speaking employees or customers. Bilingual fluency in Spanish and English is a valued asset. • English proficiency is preferred to support job specific operational training and instruction requirements, workplace safety, and effective employee collaboration in a fast paced, changing environment. Many safety protocols, emergency instructions, and operational documentation are provided in English. Clear communication among team members during production activities is essential to maintain efficient workflow, adapt to changing requirements, prevent accidents, ensure compliance with safety standards, and maintain efficient workflow. KNOWLEDGE AND SKILLS • Proficient in Microsoft Office Suite using Excel, Word, and Outlook including being able to create documents and spreadsheets. • Ability to greet and engage visitors, clients, and colleagues in a professional, friendly and courteous manner in person or via electronic communications. • Excellent written and oral communication skills • Basic understanding of clerical procedures and systems such as recordkeeping and filing • Basic understanding of office equipment • Ability to format items in excel and manage lists, or daily tasks. • Demonstrated attention to detail. • Excellent communication skills with the ability to effectively gather information in an accurate and detailed manner. • Demonstrated ability to work in fast paced environment with multiple priorities. • Demonstrated ability to plan and organize projects. WORKING CONDITIONS AND PHYSICAL REQUIREMENTS • Occasional reaching, bending, kneeling, crouching, and stooping • Ability to walk to other areas of the building during the day. • Ability to sit for long period of time. • Ability to lift, pull, push up to 25 pounds. • Manual dexterity for repetitive work Pay Range USD $21.00 - USD $25.00 /Hr. Pay Statement The national pay range for this role is listed above. The pay range may be slightly lower or higher based on the geographic location. The actual pay offered may vary based upon, but not limited to: education, skills, experience, proficiency, performance, shift and location. In addition to base salary, depending on the role, the total compensation package may also include participation in a bonus, commission or incentive program. Imagine offers benefits including medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with match, life insurance and other voluntary supplemental insurance coverages, plus tuition assistance, caregiver leave, adoption assistance, and employer/partner discounts. EEO Statement The Imagine Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Libra Solutions seeking a proactive Office Coordinator to support day-to-day operations in our Huntersville, NC office and remotely support our Denver, CO office. This role is ideal for someone who is highly organized, takes initiative, and is comfortable managing a wide range of responsibilities with minimal supervision. The Office Coordinator will play a key role in maintaining a welcoming and well-functioning office environment, supporting employee needs and coordinating with vendors/building-management. As part of the HR Team, this individual will also serve as a local HR presence, helping to create a positive employee experience and supporting occasional HR-related tasks. This position is based in our Huntersville, NC office. Responsibilities: Manage visitor access and office entry for both Huntersville and Denver locations. Maintain office security protocols and coordinate with building management as needed. Answer, screen, and route incoming phone calls. Accept/sign for deliveries; distribute incoming mail and packages. Monitor and replenish office supplies, first aid essentials, and kitchen inventory; track related expenses. Oversee maintenance of kitchen appliances and coordinate with vendors and external providers. Ensure office is presentable; clean, organized, and welcoming. Serve as liaison with building management for maintenance and facilities-related issues. Arrange travel and accommodation for executive team members and candidates. Support planning and coordination of onsite meetings, team lunches, and occasional events. Provide executive support including food orders, expense handling, and event planning. Perform general administrative and executive support. Assist with onboarding tasks. Support special HR projects on an as-needed basis. Skills & Experience: High School or GED required. Previous experience in office coordination, facilities, or administrative support preferred. Strong critical thinking and problem-solving skills. Self-motivated with ability to work independently and manage multiple priorities. Excellent verbal and written communication skills Friendly, approachable, and customer-focused demeanor. Be customer-focused and a team player. Comfortable using technology to manage remote access and vendor tools. Proficient in Microsoft Office Suite (Excel, Word, Outlook, etc.). Benefits: Libra Solutions offers competitive compensation, benefits that include health, dental and vision plans, 401(k) plan with company matching, Flexible spending accounts and paid time off. #LI-LD1

Hours: 7:30 am - 4:30 pm Duties and Responsibilities: Apply time management skills and prioritize material accurately and in a timely manner into the ERP system. Record shipment data as required and defined in work instructions. Perform incoming material receiving functions. Generate bar code labels for inventory. Make appointments with carriers for incoming material. Answer questions from all team members related to receiving material, appointments, etc. Complete invoicing daily. Execute mill claims, customer complaints and credit process. General clerical needs in the office. Work with the Operations Manager, GM and shop to ensure process is consistent and we are keeping to date on material being received in. Work with the Operations Manager and shop team on physical inventory and stock adjustments. Back up to processing orders for shipping, inspect material to make sure it matches the work order, schedule outbound material and finalize paperwork for shipping. Follow safety procedures and company policies in the office and shop. Recommend process improvements to enhance operational efficiency and safety. Required Education and Experience: High School Diploma required Knowledge, Skills, and Abilities: Detail oriented, professional attitude and reliable, maintaining a good attendance record. Ability to meet deadlines. Work from written specifications and verbal instructions. Excellent oral and written communication skills. Excellent organizational and analytical skills with basic math skills. Ability to interact with vendors and teammates in a professional manner. Proficient with MS Word and Excel. Working Conditions (Including Physical and Mental Demands): Manual dexterity for use of computer, telephone and other office equipment as needed. Ability to speak, hear and interpret sounds and speech. Must be able to sit, stand and/or walk for up to 8 hours per day. Work environment is consistent with an office setting. Occasional exposure to loud noises.

Job Description Pediatric Dental Office is searching for a dedicated Front office Dental coordinator with management, scheduling, and coordination experience. Must be dedicated, reliable, and punctual Skills: Pediatric Scheduling Billing PPO Treatment Planning Extended Functions Marketing Management Experience Curve Dentrix Benefits: Bonuses

Job Details Entry Charlotte, NC Full Time High School Negligible Admin - ClericalDescription Why You Will Love Working With Us! At Pasadena Villa Outpatient, we are a dynamic, dedicated, and growing team of professionals deeply passionate about providing evidence-based and personalized clinical care for behavioral health conditions. Our team's foundation is client centered care and clinical excellence through our 5-star service commitment - Respect, Accountability, Integrity, Flexibility, Collaboration and Service. We are committed to our team and our team is committed to our clients! We are seeking an Office Coordinator to join our team in Charlotte, NC! Located in Charlotte, North Carolina - one of the nation's fastest-growing cities - Pasadena Villa Outpatient in Charlotte offers comprehensive behavioral healthcare services in a vibrant, welcoming community. Our outpatient center specializes in treating adults aged 18 and older who face complex mental health challenges, including depression, anxiety, bipolar disorder, and personality disorders. Pasadena Villa Outpatient is a leading provider of mental health treatment services across the region. With 24 Outpatient locations across eight states, we are on a mission to improve mental wellness in the communities we serve. We are a part of Odyssey Behavioral Healthcare Network which offers a continuum of care within our Psychiatric Network, Eating Disorder Network, including inpatient, intensive residential, partial hospitalization, and intensive outpatient services nationwide. Join our team! Be part of our amazing vision of changing lives empowering each client's inherent strengths making a difference in countless lives, while being part of a larger nationwide network that is growing each day! What we offer Collaborative environment dedicated to clinical excellence Multiple Career Development Pathways Company Supported Continuing Education & Certification Multiple Health Plan Design Options Available Flexible Dental & Vision Plan Options 100% Company Paid EAP Emotional Well-Being Support 100% Company Paid Critical Illness (with health enrollment plan) 100% Company Paid Life & ADD 401K with Company Match Company-Sponsored HSA, FSA, & DSA Tax Savings Accounts Generous Team Member Referral Program Parental Leave Position Summary The Office Coordinator provides customer service and support for day-to-day operations for our outpatient behavioral health center offering intensive outpatient and partial hospitalization programming. Position is responsible for client relationship management, facilitating client intake/admissions process, medical records management, quality assurance, facility management, and supporting administrative functions, including various reporting. Essential Responsibilities Exemplifies our 5 Star Service to clients, team members, referents, and families. Greets clients and guests in a warm and welcoming manner. Ensures facility is clean, safe, and well presented. Conducts medical records activities in a highly confidential manner consistent with both clinical needs and other documentation requirements. Facilitates communications with the admissions team, Executive Director, and clinical team as needed for each admission. Assists with the admissions process, creates client's medical record, and provides new client orientation. Tracks and maintains a variety of reports in a timely and accurate manner. Ensures all required safety inspections and other tasks required for licensure are completed within regulatory guidelines. Responsible for tasks associated with maintaining phone system and IT equipment utilizing help desk staff. Qualifications Education and Experience Position requires a High School degree or equivalent in combined education and experience, Bachelor's degree preferred, and a minimum of two years of administrative experience in a behavioral health or medical setting. Knowledge of behavioral health terminology and experience with Salesforce CRM or other client relationship management software preferred. Experience working with physicians, therapists, and other clinicians strongly preferred. Skill Competencies • Demonstrates knowledge of and adherence to confidentiality standards, including HIPAA. • Demonstrates a high level of customer service. • Demonstrates a high level of attention to detail. • Demonstrates excellent verbal and written communication skills. • Demonstrates proficiency with Microsoft Office Suite, and other software platforms. • Demonstrates alignment with company mission, 5 star service and treatment philosophy. Pasadena Villa Outpatient provides equal employment opportunities without regard to race, color, creed, ancestry, national origin, ethnicity, sex, gender, sexual orientation, marital status, religion, age, disability, gender identity, genetic information, service in the military, or any other characteristic protected under applicable federal, state, or local law. Equal employment opportunity applies to all terms and conditions of employment. Pasadena Villa reserves the rights to modify, interpret, or apply this in any way the organization desires. This in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. Reasonable accommodations may be made to reasonably accommodate qualified individuals with disabilities. This job description is not an employment contract, implied or otherwise. The employment relationship remains “At-Will.”

Job Title: Administrative Accountant ***Work Location: Atlanta, GA*** Salary: Based on experience and will be discussed with manager in interview Position Overview: In the Accounting/Admin Assistant role, you will have the opportunity to support multiple departments from within our Corporate office, located in Atlanta. This opportunity will allow you to grow, develop professionally and contribute to a team of highly motivated engineers in a multi-office firm that continues to excel in the engineering industry. Duties/Responsibilities: Assist with Accounts Payable and Invoicing, as needed. Assist with Accounts Receivables Assist with Timesheet administration Reconcile monthly credit card statements Process employee expense reports Other accounting related tasks. Answer phones and direct calls accordingly. Special projects as assigned Education/Experience: Associates or Bachelor's Degree in Accounting or a related field 1 + years of accounting experience Ability to prioritize and multi-task in a fast-paced environment Ability to handle confidential information in a discreet, professional manner Eye for detail, accuracy is imperative Able to meet deadlines Excellent oral and written communication skills Ability to be an effective team member and display initiative Proficient with MS Word and Excel, Outlook experience desired Knowledge of business office procedures Basic mathematical skills Basic knowledge of accounting and financial principles Benefits: Competitive salary based on experience. Comprehensive health, dental, and vision insurance. Retirement savings plan with company match. Paid time off and holidays. Professional development and career advancement opportunities. A supportive and collaborative work environment. Equal Opportunity Employer (U.S.) all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law. Accura uses E-Verify in its hiring practices to achieve a lawful workplace. *******************

The position is described below. If you want to apply, click the Apply button at the top or bottom of this page. You'll be required to create an account or sign in to an existing one. If you have a disability and need assistance with the application, you can request a reasonable accommodation. Send an email to Accessibility (accommodation requests only; other inquiries won't receive a response). Regular or Temporary: Regular Language Fluency: English (Required) Work Shift: 1st Shift (United States of America) Please review the following job description: Responsible for the daily administrative functions of the office. In addition, the Administrative Services manager will be involved in a variety of tasks to include building maintenance, project work, financials, marketing, and employee items. ESSENTIAL DUTIES AND RESPONSIBILITIES Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time. 1. Supervise required administrative support staff 2. Ensure all corporate messaging and communications reach the employees in the office 3. Analyze internal office processes and recommend procedural or policy changes to improve operations. 4. Work independently and within a team on special projects. 5. Act as project manager for projects as directed by Office President. 6. Monitor the facility to ensure that it remains safe, secure and well-maintained while taking any necessary or proactive measures. 7. Ensure proper maintenance of facility by working with Truist Real Estate including cleaning, climate control, security and other maintenance issues. 8. Schedule and organize complex activities such as meetings, travel, and department activities as requested by management. 9. Plan all related details of any office events including but not limited to agenda, timelines for ordering related merchandise, manage RSVP responses and requests, handout preparation and name badges. 10. Coordinate insurance licensing of employees for office. 11. Prepare various daily, weekly, and monthly reports for management as needed. 12. Manage Onboarding of employees. 13. Serve as liaison to Human Resources to ensure all employment paperwork is submitted. 14. Record attendance for employees as needed for payroll. 15. Plan, order and maintain office supplies and equipment. 16. Prepare memos, letters, reports and other correspondence for the department. 17. Perform other duties as assigned. QUALIFICATIONS Required Qualifications: The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. College Degree or equivalent work experience 2. One year of work experience in an administrative or office management role 3. Excellent organizational/time management skills 4. Ability to anticipate and resolve problems 5. Ability to work under time constraints and meet deadlines 6. Strong verbal and written communications skills 7. Ability to effectively interact with employees at all levels of the organization and with a variety of people from diverse backgrounds 8. Working knowledge of Microsoft Office software 9. Ability to operate a Computer, calculator, multi-line phone, fax machine, copier, and other office equipment 10. Ability to adhere to all organizational policies and procedures 11. Ability to work extended hours as needed Preferred Qualifications: 1. Experience in Wholesale Insurance General Description of Available Benefits for Eligible Employees of CRC Group: At CRC Group, we're committed to supporting every aspect of teammates' well-being - physical, emotional, financial, social, and professional. Our best-in-class benefits program is designed to care for the whole you, offering a wide range of coverage and support. Eligible full-time teammates enjoy access to medical, dental, vision, life, disability, and AD&D insurance; tax-advantaged savings accounts; and a 401(k) plan with company match. CRC Group also offers generous paid time off programs, including company holidays, vacation and sick days, new parent leave, and more. Eligible positions may also qualify for restricted stock units and/or a deferred compensation plan. CRC Group supports a diverse workforce and is an Equal Opportunity Employer that does not discriminate against individuals on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status or other classification protected by law. CRC Group is a Drug Free Workplace. EEO is the Law Pay Transparency Nondiscrimination Provision E-Verify

The position is described below. If you want to apply, click the Apply button at the top or bottom of this page. You'll be required to create an account or sign in to an existing one. If you have a disability and need assistance with the application, you can request a reasonable accommodation. Send an email to Accessibility (accommodation requests only; other inquiries won't receive a response). Regular or Temporary: Regular Language Fluency: English (Required) Work Shift: 1st Shift (United States of America) Please review the following job description: Responsible for the daily administrative functions of the office. In addition, the Administrative Services manager will be involved in a variety of tasks to include building maintenance, project work, financials, marketing, and employee items. ESSENTIAL DUTIES AND RESPONSIBILITIES Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time. 1. Supervise required administrative support staff 2. Ensure all corporate messaging and communications reach the employees in the office 3. Analyze internal office processes and recommend procedural or policy changes to improve operations. 4. Work independently and within a team on special projects. 5. Act as project manager for projects as directed by Office President. 6. Monitor the facility to ensure that it remains safe, secure and well-maintained while taking any necessary or proactive measures. 7. Ensure proper maintenance of facility by working with Truist Real Estate including cleaning, climate control, security and other maintenance issues. 8. Schedule and organize complex activities such as meetings, travel, and department activities as requested by management. 9. Plan all related details of any office events including but not limited to agenda, timelines for ordering related merchandise, manage RSVP responses and requests, handout preparation and name badges. 10. Coordinate insurance licensing of employees for office. 11. Prepare various daily, weekly, and monthly reports for management as needed. 12. Manage Onboarding of employees. 13. Serve as liaison to Human Resources to ensure all employment paperwork is submitted. 14. Record attendance for employees as needed for payroll. 15. Plan, order and maintain office supplies and equipment. 16. Prepare memos, letters, reports and other correspondence for the department. 17. Perform other duties as assigned. QUALIFICATIONS Required Qualifications: The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. College Degree or equivalent work experience 2. One year of work experience in an administrative or office management role 3. Excellent organizational/time management skills 4. Ability to anticipate and resolve problems 5. Ability to work under time constraints and meet deadlines 6. Strong verbal and written communications skills 7. Ability to effectively interact with employees at all levels of the organization and with a variety of people from diverse backgrounds 8. Working knowledge of Microsoft Office software 9. Ability to operate a Computer, calculator, multi-line phone, fax machine, copier, and other office equipment 10. Ability to adhere to all organizational policies and procedures 11. Ability to work extended hours as needed Preferred Qualifications: 1. Experience in Wholesale Insurance General Description of Available Benefits for Eligible Employees of CRC Group: At CRC Group, we're committed to supporting every aspect of teammates' well-being - physical, emotional, financial, social, and professional. Our best-in-class benefits program is designed to care for the whole you, offering a wide range of coverage and support. Eligible full-time teammates enjoy access to medical, dental, vision, life, disability, and AD&D insurance; tax-advantaged savings accounts; and a 401(k) plan with company match. CRC Group also offers generous paid time off programs, including company holidays, vacation and sick days, new parent leave, and more. Eligible positions may also qualify for restricted stock units and/or a deferred compensation plan. CRC Group supports a diverse workforce and is an Equal Opportunity Employer that does not discriminate against individuals on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status or other classification protected by law. CRC Group is a Drug Free Workplace. EEO is the Law Pay Transparency Nondiscrimination Provision E-Verify

Home Paramount is a family-owned and operated service corporation founded in 1939. We rank among the top 15 largest pest management firms in the United States and are committed to a long-term strategy of responsible growth through excellent customer service. Ideal candidates will enjoy working in a fast-paced environment, whether it be individually or collaborating with their team! We have corporate and field team members to help you along the way and partner on projects as appropriate. We are a continuous improvement-driven organization focused on providing excellent pest management and customer service while providing a safe and healthy workplace for all our employees. Summary We are seeking to hire experienced administrative personal for a Branch/Office Administrator position. The primary responsibilities of the Branch/Office Administrator involve handling the day-to-day of the administrative duties for the branch. This full-time employment opportunity offers you experience that will advance your career, knowledge growth, and professional development. Responsibilities As a Branch/Office Administrator your daily duties will include, but may not be limited to: Make phone calls to customers to confirm appointments for the following day. Making changes to the service schedules to reflect canceled, moved, or new appointments. Call customers to arrange payment on delinquent accounts as needed. Call customers whose contract warranty has expired, reminding them that payment is due, and collect payment when possible. Answer calls from customers and corporate personnel regarding various issues. Office duties including typing, filing, and calculating numbers for management Other administrative duties as assigned. Requirements The primary requirements of a Branch/Office Administrator involve: Prior office and/or customer service experience required. High School Degree or equivalent. Ability to work off hours including up to 6 PM on weekdays and Saturdays on a rotating basis. Outstanding people skills. Comfortable making outbound and taking inbound phone calls. We are an Equal Opportunity Employer that offers competitive compensation packages and a full range of company benefits including, but not limited to: Medical, Dental, and Vision Coverage. Life and Disability Benefits. Paid Time Off, Vacation, Sick, Personal. 401(k) and ROTH Retirement Plans

Front Office Coordinator - Wound Care Schedule: Full-time Weekdays Your experience matters Rutherford Regional Health System is part of Lifepoint Health, a diversified healthcare delivery network with facilities coast to coast. We are driven by a profound commitment to prioritize your well-being so you can provide exceptional care to others. As a Front Office Coordinator joining our team, you're embracing a vital mission dedicated to making communities healthier . Join us on this meaningful journey where your skills, compassion and dedication will make a remarkable difference in the lives of those we serve. More about our team RRHS is thrilled to introduce a brand-new Wound Care department launching in January 2026, designed to deliver specialized care to our community. As the Front Office Coordinator, you'll be an integral part of this exciting initiative; helping establish workflows, support patients, and collaborate with a dedicated clinical team in a dynamic, patient-centered environment. How you'll contribute Track and maintain business, statistical, and clinical data, ensuring accurate daily, weekly, and monthly reporting. Perform accurate data entry and manage patient registration, scheduling, and insurance verification. Maintain and organize patient records, charts, and correspondence in compliance with privacy and confidentiality standards. Assist with financial processes, including charge posting, month-end reports, invoicing, and basic financial counseling under supervision. Apply knowledge of third-party payer systems (Medicare, Medicaid, PPO, HMO) and hospital billing procedures. Generate letters to referring physicians and handle mail, packages, and clinical specimens promptly. Develop and maintain tracking systems for inquiries, marketing efforts, and program growth. Manage office inventory, supplies, and ensure adherence to budget guidelines. Demonstrate proficiency in computer applications (word processing, databases, spreadsheets) and hospital systems. Provide excellent interpersonal, phone, and reception support while prioritizing workflow and assisting with special projects as needed. Why join us We believe that investing in our employees is the first step to providing excellent patient care. In addition to your base compensation, this position also offers: Comprehensive Benefits: Multiple levels of medical, dental and vision coverage for full-time and part-time employees. Financial Protection & PTO: Life, accident, critical illness, hospital indemnity insurance, short- and long-term disability, paid family leave and paid time off. Employee Well-being: Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments, mental health services and discount programs). Professional Development: Ongoing learning and career advancement opportunities. Free travel and entertainment discount program to ensure you enjoy your time away from work. What we're looking for Applicants should have a high school diploma. Additional requirements include: CPR Certification Additional education in the field of billing and coding or medical records preferred. Minimum of two (2) years medical office experience preferred. Computer experience in word processing, database programs and spreadsheets. Excellent organizational skills, oral and written communication skills. Transcription experience desirable. More about Rutherford Regional Health System Rutherford Regional Health System is a 143-bed acute care facility that has been offering exceptional care to Rutherford County for over 100 years. Offering a broad array of inpatient and outpatient care, Rutherford Regional is dedicated to providing patients with a full range of services to meet their healthcare needs. We provide our services in a caring, professional environment through the teamwork of our medical staff and employees. EEOC Statement “Rutherford Regional Health System is an Equal Opportunity Employer. Rutherford Regional Health System is committed to Equal Employment Opportunity for all applicants and employees and complies with all applicable laws prohibiting discrimination and harassment in employment.”

S&ME is looking for a motivated and passionate Office Coordinator - Project Administrator to join our team in Spartanburg, South Carolina. Join us at S&ME! As an Office Coordinator - Project Administrator, you will support daily office operations and provide key administrative assistance to project teams and the Office Principal. This role requires strong organization, attention to detail, and the ability to manage multiple priorities with professionalism. The ideal candidate demonstrates high emotional intelligence, sound judgment, and discretion when handling sensitive information. They should be comfortable working with contracts, communicating effectively, and collaborating across teams while also working independently. Experience with HR or legal matters is a plus. Your Day-to-Day: Administrative Excellence: * Serve as the primary point of contact for office administration, ensuring smooth day-to-day operations. Manage general office tasks: mail distribution, answering phones, filing, document preparation, ordering office, breakroom, and janitorial supplies. * Facilitate onboarding activities for new hires and assist with HR-related processes, and prepare weekly payroll documentation for local employees. * Act as liaison for facilities, safety, and fleet management needs. * Assist with planning and coordination of meetings, events, and training sessions. * Obtain and distribute business license renewals and certificates of insurance for clients. Project Support: * Assist project managers with the preparation, reporting, and analysis of proposals and projects. * Create proposals and client records in CRM; coordinate document controls and maintain accurate project files. * Support billing processes: review prebills, identify opportunities for additional billing, and assist with corrections. Communicate with clients regarding billing requirements and respond to requests for information. * Participate in project review meetings, define phases, and assist with deadlines and milestones. * Conduct initial contract review and assist with implementation and compliance of contract terms, including tracing of certificates of insurance. What You Bring: * A High School Diploma or GED * An Associate's or bachelor's degree in business or accounting, a plus * A minimum of 5 years of experience in a relevant field * Proficiency with CRM, ERP systems, and Microsoft Office Suite * A Notary Public Certification, or the ability to obtain within 90 days of hire We Are S&ME: At S&ME, we're committed to your growth, professionally and personally. With over 50 years of experience delivering innovative solutions in geotechnical, civil, environmental, and construction materials engineering, we've built a strong foundation for long-term careers. Our team of 1,000+ employee-owners across 10+ states works together to create meaningful impact for our clients and communities. When you join S&ME, you become part of a collaborative, honest, and people-focused culture that invests in your success. We offer exciting project opportunities, ongoing training, and a comprehensive benefits package to support you and your family. This is more than a job; it's a place to grow, thrive, and build a future. Here's what you can look forward to: * Medical, Dental & Vision Plans with HSA and FSA options - with no medical premium increase in 2026 * Wellness Program - $50 off per month on your 2027 premiums! * Pet Insurance * Term Life & Long-Term Care Coverage - available Spring 2026 * 100% Employee Stock Ownership Plan (ESOP) with a 5% company contribution * 401(k) Retirement Plan * Paid Holidays and Paid Time Off (PTO) - with rollover options * Paid Maternity & Paternity Leave * Mentorship & Career Development Programs * Credential Incentive Program - get rewarded for advancing your skills * Tuition Reimbursement * Employee Recognition Program * Company Vehicle & Fuel Card - for project-based roles * $2,000 Employee Referral Bonuses - and more! If you are seeking a challenging and rewarding career with a firm committed to our employees and providing quality service to our clients, join our team! This full-time role offers competitive pay based on experience. Candidates must comply with our Fleet Management, Substance Policy, and Reference Check requirements. Only candidates with valid employment eligibility (I-9) will be considered. Visa assistance is not available. S&ME reserves the right to hire internally or externally at any time. No candidate/recruiter calls, personal calls, or walk-ins are accepted.

Ministry Coordinator - Outreach Offices & Corner Field Market The Ministry Coordinator supports Multiply Church's mission of spreading the love of Jesus through action by assisting with the daily operations of the Outreach Offices and Corner Field Market. This role ensures that administrative, communication, and logistical needs are handled with excellence and care, helping both ministries function smoothly and effectively. Key responsibilities include coordinating volunteers, managing communication with teams and community partners, maintaining accurate records, and supporting the planning and execution of outreach events such as water baptisms, community drives, and New Beginnings follow-up. The coordinator will also partner with Floor Supervisors at the Corner Field Market to ensure a safe, welcoming, and organized environment for volunteers and clients. Duties include overseeing volunteer onboarding, confirming background checks, and communicating expectations clearly to all participants. This role requires attention to detail, strong organization, and a heart for outreach. The ideal candidate is dependable, adaptable, and passionate about sharing the Gospel through acts of service. Proficiency with Google or Mac products is preferred, and training will be provided. Time Commitment: 29 hours per week with occasional weekends as needed. Impact: This position plays a vital role in extending Multiply Church's reach and witness throughout the community.

EXCEPTIONAL CHILDREN OFFICE COORDINATOR / TREASURER Non Exempt General Definition of Work Performs intermediate skilled administrative support, works with processing purchase orders, payroll and other financial data, maintaining financial reports, receiving, processing and managing incoming and outgoing monies, processing requisitions, keeping accurate records of budget activity, maintaining program records, files and reports, working with the director and staff to complete requests for information or correspondence, taking and responding to inquiries, and related work as apparent or assigned. Work is performed under the limited supervision of the Exceptional Children Director. Continuous oversight is exercised over Receptionist, Administrative Assistant and Data Manager. Qualification Requirements Associates/Technical degree and considerable experience working in an office support role, or equivalent combination of education and experience. Knowledge, Skills and Abilities • Thorough knowledge of standard office practices, procedures, equipment and secretarial techniques. • Thorough knowledge of school system business and accounting functions, organization and policies. • Thorough knowledge of business English and spelling. • Ability to organize and perform work independently. • Ability to operate standard office equipment and related hardware and software. • Ability to learn specialized software and equipment related to business need. • Ability to establish and maintain effective working relationships with board members, associates, faculty, staff and the general public. Salary Pay Grade NC10 Reports to EC Director Essential Functions • Processes purchase order for the department. • Requests payment for travel, telephones, printing and contracted services. • Reviews and processes staff development reimbursement requests; verifies documentation. • Submits payroll information for department personnel and contractors. • Works with the director and other staff on correspondence, special requests, contracts, reports, finances, payroll approval or filling requests for information or reports. • Maintains student information records of testing. • Works with the staff psychologist to schedule students for testing. • Manages issues within the department related to equipment or materials. • Writes checks for student programs; maintains separate accounts for the program. • Prepares and maintains financial systems and records • Reconcile bank statements • General financial reports for multiple programs • Purchase and monitor department inventory • Process travel reimbursements • Create and manage transportation contracts and EC field trips, including creating trips in the transportation software and managing the financial processes • Prepares for and assists with financial audits; Maintains internal audit policies and procedures • Receives and receipts funds • Posts receipts and disbursements to department fund accounts • Daily receipt of funds received • Performs related work as required. Physical Requirements • This work requires the occasional exertion of up to 25 pounds of force. • Work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires standing, walking, stooping, kneeling, crouching or crawling, reaching with hands and arms, pushing or pulling and lifting. • Work has standard vision requirements. • Vocal communication is required for expressing or exchanging ideas by means of the spoken word. • Hearing is required to perceive information at normal spoken word levels. • Work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities. • Work has no exposure to environmental conditions. • Work is generally in a moderately noisy location (e.g. business office, light traffic). Disclaimer The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.

**Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team** **.** At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Client Support Team Professional role, you are a critical member of that team along with the financial advisor. You are the first voice a client hears when they call on the phone - the first face they see when they walk in the door. You have many responsibilities, but the most important is getting to know your clients so well that you not only help them identify their problems - you see them coming a mile away. You and your financial advisor are essential in working together to help your clients achieve their most cherished financial goals. **Job Overview** **Position Schedule:** Full-Time Branch Address: 1928 Weddington Road Ste B, Weddington, NC This job posting is anticipated to remain open for 30 days, from 12-Nov-2025. The posting may close early due to the volume of applicants. **If you find yourself looking for a fulfilling career** , the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. **Role Summary:** As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. **We'll give you the support you need. Our team will be there every step of the way, providing:** + Comprehensive 6-month training including an experienced peer to help mentor you + A wide support network that extends from your branch office to your region to the home office + You'll often work independently but will have a team of thousands backing you every step of the way **Can you see yourself...** + Delivering exceptional personalized service to ensure clients feel understood and informed + Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year + Actively listen for situations in the clients' lives that may indicate a need for additional services + Driving marketing activities such as planning and executing events **You can also expect...** + A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions + An inclusive environment where everyone's different viewpoints are valued and help to achieve results. + We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being + Full-time Associates receive the following benefits: + Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page (*********************************************************************************************** . **You'll be competitively compensated...** + Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. + Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. + The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role. **Hiring Minimum:** $22.50 **Hiring Maximum:** $23.91 Read More About Job Overview **Skills/Requirements** **What skills would make you a successful BOA?** + Analytical Thinking + Attention to Detail + Adaptability + Conversational Skills + Digital Tool Utilization + Team Collaboration **Role Requirements** + **Client Service:** Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. + **Account Management:** Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. + **Administrative & Operational Support:** Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. + **Technology:** Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. Read More About Skills/Requirements **Awards & Accolades** At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones (*********************************************************************** Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones (************************************************************************************ Read More About Awards & Accolades **About Us** Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report (******************************************************************************************************************************************** . ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

Job Details Experienced Charlotte, NC Full Time High School Negligible Admin - ClericalDescription Why You Will Love Working With Us! At Pasadena Villa Outpatient, we are a dynamic, dedicated, and growing team of professionals deeply passionate about providing evidence-based and personalized clinical care for behavioral health conditions. Our team's foundation is client centered care and clinical excellence through our 5-star service commitment - Respect, Accountability, Integrity, Flexibility, Service, Collaboration, and Service. We are committed to our team and our team is committed to our clients! Providing outpatient care Monday through Friday, we offer exceptional benefits, development opportunities, professional training, and much more detailed below. We are seeking a Full Time Office Coordinator to join our team. Located on Perimeter Parkway, East of Wedgewood and North of Charlotte, North Carolina, Pasadena Villa Outpatient - North Charlotte specializes in treating adults, 18 years and older, who struggle with various mental illnesses, including but not limited to, depression, anxiety, bipolar disorder, and psychotic disorders. Be part of our amazing vision of changing lives empowering each client's inherent strengths making a difference in countless lives, while being part of a larger nationwide network that is growing each day! What we offer Collaborative environment dedicated to clinical excellence Multiple Career Development Pathways Company Supported Continuing Education & Certification Multiple Health Plan Design Options Available Flexible Dental & Vision Plan Options 100% Company Paid EAP Emotional Well-Being Support 100% Company Paid Critical Illness (with health enrollment plan) 100% Company Paid Life & ADD 401K with Company Match Company-Sponsored HSA, FSA, & DSA Tax Savings Accounts Generous Team Member Referral Program Parental Leave Position Summary The Office Coordinator provides customer service and support for day-to-day operations of a highly specialized mental health treatment center offering intensive outpatient and partial hospitalization programming. Position is responsible for client relationship management, client payment collections, medical records management and quality assurance, facility management, and supporting on-site admissions processes. Essential Responsibilities Exemplifies our 5 Star Service to clients, team members, referents, and families. Greets clients and guests in a warm and welcoming manner. Ensures facility is clean, safe, and well presented. Conducts medical records activities in a highly confidential manner consistent with both clinical needs and other documentation requirements. Facilitates communications with the admissions team, Executive Director, and clinical team as needed for each admission. Assists with the admissions process, creates client's medical record, and provides new client orientation. Tracks and maintains a variety of reports in a timely and accurate manner. Ensures all required safety inspections and other tasks required for licensure are completed within regulatory guidelines. Responsible for tasks associated with maintaining phone system and IT equipment utilizing help desk staff. Qualifications Education and Experience Position requires a High School degree or equivalent in combined education and experience, Bachelor's degree preferred, and a minimum of two years of administrative experience in a behavioral health or medical setting. Knowledge of behavioral health terminology and experience with Salesforce CRM or other client relationship management software preferred. Experience working with physicians, therapists, and other clinicians strongly preferred. Skill Competencies • Demonstrates knowledge of and adherence to confidentiality standards, including HIPAA. • Demonstrates a high level of customer service. • Demonstrates a high level of attention to detail. • Demonstrates excellent verbal and written communication skills. • Demonstrates proficiency with Microsoft Office Suite, and other software platforms. • Demonstrates alignment with company mission, 5 star service and treatment philosophy. Pasadena Villa Outpatient provides equal employment opportunities without regard to race, color, creed, ancestry, national origin, ethnicity, sex, gender, sexual orientation, marital status, religion, age, disability, gender identity, genetic information, service in the military, or any other characteristic protected under applicable federal, state, or local law. Equal employment opportunity applies to all terms and conditions of employment. Pasadena Villa reserves the rights to modify, interpret, or apply this in any way the organization desires. This in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. Reasonable accommodations may be made to reasonably accommodate qualified individuals with disabilities. This job description is not an employment contract, implied or otherwise. The employment relationship remains “At-Will.”

Home Paramount is a family-owned and operated service corporation founded in 1939. We rank among the top 15 largest pest management firms in the United States and are committed to a long-term strategy of responsible growth through excellent customer service. Ideal candidates will enjoy working in a fast-paced environment, whether it be individually or collaborating with their team! We have corporate and field team members to help you along the way and partner on projects as appropriate. We are a continuous improvement-driven organization focused on providing excellent pest management and customer service while providing a safe and healthy workplace for all our employees. Summary We are seeking to hire experienced administrative personal for a Branch/Office Administrator position. The primary responsibilities of the Branch/Office Administrator involve handling the day-to-day of the administrative duties for the branch. This full-time employment opportunity offers you experience that will advance your career, knowledge growth, and professional development. Responsibilities As a Branch/Office Administrator your daily duties will include, but may not be limited to: Make phone calls to customers to confirm appointments for the following day. Making changes to the service schedules to reflect canceled, moved, or new appointments. Call customers to arrange payment on delinquent accounts as needed. Call customers whose contract warranty has expired, reminding them that payment is due, and collect payment when possible. Answer calls from customers and corporate personnel regarding various issues. Office duties including typing, filing, and calculating numbers for management Other administrative duties as assigned. Requirements The primary requirements of a Branch/Office Administrator involve: Prior office and/or customer service experience required. High School Degree or equivalent. Ability to work off hours including up to 6 PM on weekdays and Saturdays on a rotating basis. Outstanding people skills. Comfortable making outbound and taking inbound phone calls. We are an Equal Opportunity Employer that offers competitive compensation packages and a full range of company benefits including, but not limited to: Competitive Hourly Pay Rate. Medical, Dental, and Vision Coverage. Life and Disability Benefits. Paid Time Off, Vacation, Sick, Personal. 401(k) and ROTH Retirement Plans

Job Description Office Coordinator - Project Administrator S&ME is looking for a motivated and passionate Office Coordinator - Project Administrator to join our team in Spartanburg, South Carolina. Join us at S&ME! As an Office Coordinator - Project Administrator, you will support daily office operations and provide key administrative assistance to project teams and the Office Principal. This role requires strong organization, attention to detail, and the ability to manage multiple priorities with professionalism. The ideal candidate demonstrates high emotional intelligence, sound judgment, and discretion when handling sensitive information. They should be comfortable working with contracts, communicating effectively, and collaborating across teams while also working independently. Experience with HR or legal matters is a plus. Your Day-to-Day: Administrative Excellence: Serve as the primary point of contact for office administration, ensuring smooth day-to-day operations. Manage general office tasks: mail distribution, answering phones, filing, document preparation, ordering office, breakroom, and janitorial supplies. Facilitate onboarding activities for new hires and assist with HR-related processes, and prepare weekly payroll documentation for local employees. Act as liaison for facilities, safety, and fleet management needs. Assist with planning and coordination of meetings, events, and training sessions. Obtain and distribute business license renewals and certificates of insurance for clients. Project Support: Assist project managers with the preparation, reporting, and analysis of proposals and projects. Create proposals and client records in CRM; coordinate document controls and maintain accurate project files. Support billing processes: review prebills, identify opportunities for additional billing, and assist with corrections. Communicate with clients regarding billing requirements and respond to requests for information. Participate in project review meetings, define phases, and assist with deadlines and milestones. Conduct initial contract review and assist with implementation and compliance of contract terms, including tracing of certificates of insurance. What You Bring: A High School Diploma or GED An Associate's or bachelor's degree in business or accounting, a plus A minimum of 5 years of experience in a relevant field Proficiency with CRM, ERP systems, and Microsoft Office Suite A Notary Public Certification, or the ability to obtain within 90 days of hire We Are S&ME: At S&ME, we're committed to your growth, professionally and personally. With over 50 years of experience delivering innovative solutions in geotechnical, civil, environmental, and construction materials engineering, we've built a strong foundation for long-term careers. Our team of 1,000+ employee-owners across 10+ states works together to create meaningful impact for our clients and communities. When you join S&ME, you become part of a collaborative, honest, and people-focused culture that invests in your success. We offer exciting project opportunities, ongoing training, and a comprehensive benefits package to support you and your family. This is more than a job; it's a place to grow, thrive, and build a future. Here's what you can look forward to: Medical, Dental & Vision Plans with HSA and FSA options - with no medical premium increase in 2026 Wellness Program - $50 off per month on your 2027 premiums! Pet Insurance Term Life & Long-Term Care Coverage - available Spring 2026 100% Employee Stock Ownership Plan (ESOP) with a 5% company contribution 401(k) Retirement Plan Paid Holidays and Paid Time Off (PTO) - with rollover options Paid Maternity & Paternity Leave Mentorship & Career Development Programs Credential Incentive Program - get rewarded for advancing your skills Tuition Reimbursement Employee Recognition Program Company Vehicle & Fuel Card - for project-based roles $2,000 Employee Referral Bonuses - and more! If you are seeking a challenging and rewarding career with a firm committed to our employees and providing quality service to our clients, join our team! This full-time role offers competitive pay based on experience. Candidates must comply with our Fleet Management, Substance Policy, and Reference Check requirements. Only candidates with valid employment eligibility (I-9) will be considered. Visa assistance is not available. S&ME reserves the right to hire internally or externally at any time. No candidate/recruiter calls, personal calls, or walk-ins are accepted. Job Posted by ApplicantPro