Branch office administrator jobs in Gilbert, AZ - 922 jobs

Russell Tobin's client is hiring an Administrative Support in Phoenix, AZ Employment Type: Contract Pay rate: $19-$20.80/hr Responsibilities: Perform general office operations including filing, organizing, copying, scanning, answering phones, and distributing materials Organize, file, compile, and distribute correspondence and documents using alphabetical, numerical, or other prescribed methods Generate, assemble, and update correspondence, departmental files, systems, manuals, logs, and packets Provide guidance and assistance to internal and external customer inquiries via phone, written communication, and in person Assist departmental staff with clerical and administrative tasks and special projects as assigned Meet quality, productivity, and timeliness standards to support individual and departmental performance goals Maintain working knowledge of required systems, procedures, forms, and manuals Work a full-time schedule of at least 40 hours per week, with additional hours as needed Perform other duties as assigned Requirements: High School Diploma or GED 1 year of experience in an office or clerical role Intermediate proficiency with office equipment (copiers, scanners, fax machines, telephones) Typing speed of 35+ WPM with 5% error rate or less Basic proficiency in word processing, spreadsheets, and database software Intermediate PC skills Ability to sit or stand for at least 8 hours per day Ability to perform light manual work and lift up to 20 pounds Knowledge of medical, pharmaceutical, or health services terminology Familiarity with organizational services and operations Benefits that Russell Tobin offers: Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

This job posting is anticipated to remain open for 30 days, from 23-Dec-2025. The posting may close early due to the volume of applicants. Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns. Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging. People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career. View our Purpose, Inclusion and Citizenship Report. ¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating. If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients achieve their long-term financial goals. The primary role of the BOA is to provide administrative support to a financial advisor or a team of multiple financial advisors. We're proud to serve over nine million clients. Our BOAs are a valued part of the client support team, and we credit much of our success to their unique experiences and professional backgrounds. We value different viewpoints to help achieve results. Role Summary: As a Branch Office Administrator, you'll be a vital part of our team, providing seamless support to our clients. You'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. This is a fantastic opportunity to grow your career in a dynamic and rewarding environment. We'll give you the support you need. Our team will be there every step of the way, providing: * Comprehensive 6-month training including an experienced peer to help mentor you * A wide support network that extends from your branch office to your region to the home office * You'll often work independently but will have a team of thousands backing you every step of the way Can you see yourself… * Delivering exceptional personalized service to ensure clients feel understood and informed * Taking an active role in the annual business planning process to assist in developing strategies for the upcoming year * Actively listen for situations in the clients' lives that may indicate a need for additional services * Driving marketing activities such as planning and executing events What skills would make you a successful BOA? * Analytical Thinking * Attention to Detail * Adaptability * Conversational Skills * Digital Tool Utilization * Team Collaboration Role Requirements * Client Service: Provide exceptional service to clients via inbound and outbound calls, email, and in-person interactions. Respond to inquiries, resolve issues, and ensure an exceptional experience. Develop and maintain strong relationships with clients, referral sources, and internal client support team members. * Account Management: Aptitude to learn and understand the financial services industry. Includes account opening, handling account transfers and other requests at the direction of the financial advisor. Process account transactions, prepare documentation, and maintain accurate client records. * Administrative & Operational Support: Strong ability to work independently at the direction of the financial advisor. Handle various administrative tasks, including scheduling appointments, preparing materials for client meetings, managing correspondence and supporting marketing initiatives. Streamlining processes with updating SOPs and strategically execute on the branch business plan. * Technology: Strong computer literacy with willingness to learn new technology and programs such as MoneyGuide, Salesforce, Microsoft Office products and other firm-provided software. At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received. Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law. You can also expect… * A culture of continuous improvement and professional development reflecting a respect for individuals and their unique contributions * An inclusive environment where everyone's different viewpoints are valued and help to achieve results. * We recognize individual efforts through a rewards program that promotes a long-term career, your financial security and you and your family's well-being * Full-time Associates receive the following benefits: * Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage. Short- and long-term disability, basic life, and basic AD&D coverage are provided at no cost to associates. Edward Jones offers a 401k retirement plan, and tax-advantaged accounts: health savings account, and flexible spending account. Edward Jones observes ten paid holidays and provides 15 days of vacation for new associates beginning on January 1 of each year, as well as sick time, personal days, and a paid day for volunteerism. Associates may be eligible for bonuses and profit sharing. All associates are eligible for the firm's Employee Assistance Program. For more information on the Benefits available to Edward Jones associates, please visit our benefits page. You'll be competitively compensated… * Edward Jones believes in a human centered approach as we partner for positive impact, to improve the lives of our clients, colleagues, and communities. * Edward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. * The hiring minimum and maximum range shown below is a subset of the total pay range. There is also an opportunity for merit-based salary increases as you progress in the BOA role.

Akkodis is seeking a IBI Admin - WebFocus Client for a Contract with a client in Phoenix, AZ. You will be responsible for administering and maintaining WebFOCUS Client environments, including InfoAssist, BI Portal, and ReportCaster. Rate Range: $49/hour to $54/hour; The rate may be negotiable based on experience, education, geographic location, and other factors. IBI Admin - WebFocus Client job responsibilities include: * Administer and maintain WebFOCUS Client environments, including InfoAssist, BI Portal, and ReportCaster. * Manage user accounts, groups, and roles within the WebFOCUS Client security model. * Configure and maintain security rules for folders, reports, dashboards, and portals. * Perform content migrations (reports, dashboards, portals) across Dev, QA, and Production environments. * Monitor job executions, logs, and alerts to ensure reliable report delivery and troubleshoot issues. * Collaborate with BI developers to deploy and test new reports or dashboards and assist with scheduling via ReportCaster. Required Qualifications: * Bachelor's degree in computer science, Information Technology, or a related field. * 4-6 years of experience in administering BI platforms, preferably WebFOCUS Client environments. * Strong knowledge of WebFOCUS Client architecture (InfoAssist, BI Portal, ReportCaster) and experience managing user security, roles, and groups. * Hands-on experience with content deployment, scheduling, and migration processes across multiple environments (Dev, QA, Prod). If you are interested in this role, then please click APPLY NOW. For other opportunities available at Akkodis, or any questions, feel free to contact me at ***************************. Pay Details: $49.00 to $54.00 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ****************************************************** The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: * The California Fair Chance Act * Los Angeles City Fair Chance Ordinance * Los Angeles County Fair Chance Ordinance for Employers * San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

**Office Coordinator-** **Tempe, Arizona** The Office Coordinator performs general office coordination and assists with day to day operations. Coordinates various office support services, including purchasing and facilities management. May participate in interdepartmental projects and coordinate with other departments. **Shift and Schedule:** + Full-time + Monday- Friday + 8:00AM until finished + Flexibility to work overtime as required **Responsibilities:** + With moderate supervision, supports general business operations by providing various administrative support activities as a generalist or in a combination of disciplines. + Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports. + Establishes and maintains record keeping and filing systems. + Maintains calendar and contact database, schedules appointments, completes travel or conference arrangements, and may arrange meetings and conferences for an assigned work group. + Performs administrative duties specific to department such as conducting research, updating databases, and preparing collateral materials for mass mailings. + Completes expense reports and handles reconciliation of receipts for a designated work group. + Responsible for opening, sorting, prioritizing, and distributing inbound mail. Coordinates services for outbound mail. + Answers phone calls with regards to inquiries, researching and resolving problems requiring knowledge of department policies and procedures. + Receive funds from customers and employees. May disburse funds, record monetary transactions, and/or issue receipts for funds received and other cashier duties as required + Performs other duties as assigned. **Total Rewards:** + $23.00 / hour + Benefits, subject to eligibility, Medical, Dental and Vision, Paid Time Off, 401(k) program with employer match, Child & Elder Care, Adoption Benefits, Paid Parental Leave, Fertility Benefits, Employee Resource Groups, Breastmilk Shipping Services, Dependent Scholarship Program, Education Assistance, Employee Assistance Program, Personalized Wellness Platform and more! **Requirements:** + High school diploma or general equivalency diploma preferred (GED) + 2 years of general office experience + 2 years Microsoft Office + 1 year cashier/cash handling experience preferred **Company Overview:** Keurig Dr Pepper (NASDAQ: KDP) is a leading beverage company in North America, with a portfolio of more than 125 owned, licensed and partner brands and powerful distribution capabilities to provide a beverage for every need, anytime, anywhere. We operate with a differentiated business model and world-class brand portfolio, powered by a talented and engaged team that is anchored in our values. We work with big, exciting beverage brands and the #1 single-serve coffee brewing system in North America at KDP, and we have fun doing it! Together, we have built a leading beverage company in North America offering hot and cold beverages together at scale. Whatever your area of expertise, at KDP you can be a part of a team that's proud of its brands, partnerships, innovation, and growth. Will you join us? We strive to be an employer of choice, providing a culture and opportunities that empower our team of ~29,000 employees to grow and develop. We offer robust benefits to support your health and wellness as well as your personal and financial well-being. We also provide employee programs designed to enhance your professional growth and development, while ensuring you feel valued, inspired and appreciated at work. Keurig Dr Pepper is an equal opportunity employer and recruits qualified applicants and advances in employment its employees without regard to race, color, religion, gender, sexual orientation, gender identity, gender expression, age, disability or association with a person with a disability, medical condition, genetic information, ethnic or national origin, marital status, veteran status, or any other status protected by law. **A.I. Disclosure:** KDP uses artificial intelligence to assist with initial resume screening and candidate matching. This technology helps us efficiently identify candidates whose qualifications align with our open roles. If you prefer not to have your application processed using artificial intelligence, you may opt out by emailing your resume and qualifications directly to **************** . Keurig Dr Pepper is an equal opportunity employer and affirmatively seeks diversity in its workforce. Keurig Dr Pepper recruits qualified applicants and advances in employment its employees without regard to race, color, religion, gender, sexual orientation, gender identity, gender expression, age, disability or association with a person with a disability, medical condition, genetic information, ethnic or national origin, marital status, veteran status, or any other status protected by law.

Job Title Branch Office Administrator Job Details Overall Job Summary • Responsible for the day to day operations of the branch from an administrative aspect. Key Job Responsibilities and Accountabilities: • Answering the phone: pick up by third ring, direct customer questions, direct customers to agent • Application processing: Documenting application in the log, prescreening application, C-14, scanning files, order Med records, order Pordamedic • Agent Management & support: maintain agent files, process agent application for employment, order background check, push- agent appointment via home office, order Gryphon log in for each new agent • Office Maintenance: files maintained to standards, office machines in working order and maintained, work areas are clean and neat, supplies are ordered and stocked • System knowledge: PAL, BSPN, Gryphon, nomoreforms, Predictive Index, FSP Account Expense reporting, direct bill expense reporting, EPI • Policy Support: Maintain contact list for all underwriters, follow up for medical records and pordamedic, check the application detail for accuracy, gather missing application items and OFS, correct any underwriting errors; Track and maintain a log of policy and check deliveries; return policy holder calls, process checks related to refunds, and log delivery slips. • BSM support- provide direct support to the BSM and assist him in running the branch smoothly; may assist the BSM with completing compliance audit information; complete FSP and/or R&E reports; assist BSM with reimbursements • Training Support: Maintain NAS material, provide administrative support for all BSO and BLN training sessions such as prepping materials and room, may provide shadowing opportunities and/or training to new BOA's in region; follow-up on BLN training completion; monitor agents through SNA status;. • Recruiting coordination: May assist Telemarketers with the AIRS system; assist with nomoreforms for new managers; will set-up career briefings and sign-in candidates; assist the BSM with other recruiting efforts. • BSO operations: maintains BSO general email box, determines the appropriate person to forward to - agents or managers, prints and distributes information to office as needed. • Aids in Compliance efforts in office including Gryphon system monitoring and reports set up, following up with agent compliance testing, completion of proper and timely termination paperwork CNO Financial is an Equal Opportunity Employer and Affirmative Action Employer. For more information, please click the following link Equal Employment Opportunity is the Law (English) Equal Employment Opportunity is the Law (Spanish) Right to Work Poster (English) Right to Work Poster (Spanish)

Job Purpose: The Office Administrator is the face of our company and is responsible for spreading our COOLture to our clients, guests, and real estate agents in addition to coordinating the office's administrative support functions. This includes answering and transferring phone calls, processing email correspondence, greeting all guests at the front desk, and assisting with managing the Branch Manager's calendar. The Office Administrator also plays an important role in supporting our Arizona Real Estate Compliance team by processing a daily log, preparing reports and audits, and supporting the onboarding/offboarding processes for our office's Real Estate Agents. Essential Functions: Answer phone calls utilizing a multi-line telephone system and route calls to appropriate departments or personnel. Process email correspondence and sort/distribute physical mail. Assist the Branch Manager with their calendar management and scheduling appointments as needed. Greet all office visitors and provide a warm and welcoming experience; maintain the appearance of the reception area and office. Build and maintain relationships with the office's Real Estate Agents to provide a positive experience and assist agents with general inquiries on office operations. Assist with driving Real Estate Agent engagement and retention by completing monthly check-in calls, preparing cards for birthdays and anniversaries, and providing updates on office events. Assist the Branch Manager in coordinating the new hire onboarding and/or termination processes for the office's Real Estate Agents. Support the Compliance team's operations by processing a daily commission log and paperwork, reviewing, and preparing commission instructions for signature, reviewing select files in SkySlope for Compliance Manager to complete, and assisting with check distribution. Prepare and process various audits and reports for the Operations team and Compliance Manager utilizing Microsoft Excel/Google Sheets, SkySlope, and Realty ONE Group's zONE. Have knowledge/Experience with Social Media Platforms such as Facebook, Zoom, Instagram, Tik Tok, and more. Ability to record training classes and events as well as being able to post on our various social media pages. Perform any additional duties as assigned or requested by Branch Manager. Organizational Relationships: Has frequent contact and communicates with employees, real estate agents, Branch Manager, Compliance Department, and vendors. Qualifications: Required: 1-2+ years of experience in an Administrative Support role. 2+ years of Customer Service experience is required. High School Diploma or equivalent. Excellent communication skills and computer knowledge with proficiency in Microsoft Office Suite and Google Suite. Able to work in a fast-paced environment. Resourceful, well organized, highly dependable, efficient and detail oriented. Ability to prioritize and handle multiple tasks and projects concurrently. Physical Demands & Work Environment: The Office Administrator must be able to bend, stoop, stand, and sit for various lengths of time. They must be able to lift and carry items up to 20 lbs. This is primarily a sedentary office classification and employees work in an office with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Cognitive Demands: The Office Administrator must be able to multi-task various projects at once and work well under tight deadlines with a friendly, professional, and customer-centric demeanor. Special Requirements/Certification: N/A

Responsive recruiter Replies within 24 hours Benefits: 401(k) matching Dental insurance Health insurance Opportunity for advancement Training & development Vision insurance About PIRTEK USA PIRTEK is proud to be the nation's leading provider for on-site hydraulic and industrial hose assembly and replacement. Our success is driven by a team of dedicated franchise partners and team members who are guided by our core values: · People - We foster an environment of mutual trust and respect. · Integrity - We conduct ourselves with fairness and integrity. · Real - We are authentic and transparent with stakeholders. · Teamwork - We believe collaboration and teamwork drives great results. · Excellence - We strive for excellence and provide the best service to our customers. · Kaizen - We continuously improve in every way. PIRTEK operates brick-and-mortar service centers and purpose-built mobile service units, which boast a 1-hour ETA for on-site emergency hose services, available 24/7/365, setting us above the competition. Come join our growing team and keep your community operating! : Office Administrator PIRTEK, the nation's leading provider for on-site hydraulic and industrial hose replacement is hiring for the position of Office Administrator. Job Description: A PIRTEK Office Administrator is an integral role in any PIRTEK Service & Supply Center. This position involves general bookkeeping, collections, invoice processing, A/P, A/R, bank reconciliations, customer service, and general office administration. Working in a PIRTEK Center is a dynamic and fast-paced environment. The PIRTEK Center Office Administrator provides essential administrative support for the overall operation of the business. Responsibilities: · Manage general bookkeeping, collections, invoice processing, A/P, A/R, bank reconciliations, customer service, and general office administration.· Conduct clerical duties, including filing, answering phone calls, responding to emails, and preparing documents.· Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.· Performs other related duties as assigned. Qualifications: · Minimum Introductory Accounting Knowledge · Functional Knowledge of Microsoft Office Applications, Particularly Word and Excel· Familiarity with Computer-based Accounting software· Strong Communication Skills· Customer Service Experience· Strong Multi-Tasking Abilities· 2-3 years of General Office Experience (experience in a service-related or similar industry is a bonus)· Associates Degree in Business or Related Field Preferred Compensation: $18.00 - $25.00 per hour We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Be part of one of the fastest-growing franchises in the U.S. while keeping America's essential industries operating. PIRTEK is committed to providing world-class service while helping others in the organization succeed. We embrace change and innovation, and strive to be giving participants in the communities we serve. Above all, PIRTEK values integrity as we hold ourselves fully and personally accountable in all our dealings. We provide our customers with the fastest hydraulic and industrial hose maintenance and replacement services through on-site mobile and retail PIRTEK Service & Supply centers throughout the United States. Whether you're just starting or looking to advance your career, you'll find a supportive culture with teams characterized by honesty and integrity. As a Mobile Sales and Service Technician, you will be helping a small business owner grow their local business and enjoy a career where no two days are the same. You will also be provided a company vehicle to use while commuting to and from work. PIRTEK franchises are locally owned and operated by people interested in your success. Many Mobile Sales and Service Technicians go on to become Operation Managers, Business Managers, and even Franchise Owners themselves. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to PIRTEK Corporate.

Job Title: Production Office Coordinator 🕒 Schedule: Full-Time 💰 Pay: $75,000 - $90,000 per year 📄 Position Type: Full-Time | On-site Why Join Peopleworks? Peopleworks designs and manufactures innovative solutions in the battery and electronic sector, redefining operational standards through efficiency, precision, and innovation. We lead the market in scalable production technology, global integration, and advanced electronics manufacturing. At Peopleworks, we don't just deliver exceptional products-we foster career growth and empower our teams to excel. Join us and be part of a forward-thinking organization where your leadership drives real impact. What We Offer: ✅ Comprehensive Insurance Benefits - Medical, Dental, Vision, Life, AD&D, and supplemental coverage (Accident, Critical Illness, Hospital Indemnity, Cancer Advocacy) ✅ 401(k) with Company Contribution - Plan confidently for your future ✅ Paid Time Off - Generous PTO, holidays, and support programs for work-life balance ✅ Work Environment - Dynamic, employee-focused setting with global collaboration ✅ Growth Opportunities - Clear paths for career advancement in a growing organization Role Snapshot: In this key role, as a Production Office Coordinator, you will support the smooth operation of the ESS Pack production line by managing administrative tasks such as production planning, documentation, data entry, inventory coordination, and interdepartmental communication. This role acts as a liaison between the shop floor and other departments including logistics, purchasing, and quality. Your major duties will include: 🔹 Production Schedule Management Assist in creating and managing daily/weekly/monthly production schedules. Monitor production status and adjust plans based on material availability and production performance. Coordinate with planners and shop floor teams for timely execution of plans. 🔹 Documentation & Reporting Maintain accurate records of production results, yield, downtime, and material usage. Prepare daily and weekly production reports for internal review. Update work instructions and standard documents when necessary. 🔹 Material and Inventory Coordination Track material input/output (BOM level) and coordinate with warehouse/logistics teams. Manage material requests, shortages, and returns. Support ERP/MES data input and verification. 🔹 Interdepartmental Communication Act as the communication bridge between production, logistics, purchasing, and engineering. Support issue tracking, feedback handling, and status updates related to production. Participate in regular meetings and share updates with relevant departments. 🔹 Administrative Support Support manpower attendance, overtime tracking, and shift rosters. Manage production office supplies and equipment. Assist in compliance with safety, quality, and audit documentation. Who we are targeting: It is essential you have 1-3 years of experience in production administration or manufacturing support role. The position will ideally suit a proactive person that thrives under pressure and who can juggle multiple tasks. As well as the above, you will have: A Bachelor's degree in Industrial Engineering, Business Administration, Logistics, or related field. Knowledge of basic production workflows and inventory control. Strong communication skills (oral and written) High level of accuracy and attention to detail Technical Skills: Proficiency in MS Office (Excel, Word) and ERP systems (SAP, Oracle, etc.). ❇ It would be beneficial if you also have: Experience in a battery, automotive, or electronics manufacturing environment. Ability to work in a bilingual environment (Korean/English). 📢 Apply Today! If you believe that you are suited to this position, we encourage you to apply and join Peopleworks IL, LLC -where through people, we dare to see eternity. Pay Range USD $75,000.00 - USD $90,000.00 /Yr.

Brief - Optima Camelview Office Administrator/Coordinator Optima Camelview serves as Optima's primary corporate office in Arizona and is home to parts of the Architecture, Construction Management, Administrative, and Executive Team members. The Office Administrator/Coordinator plays a central role in supporting this environment by ensuring the office runs smoothly day-to-day and by maintaining a professional, polished experience for executives, team members, and visitors. This role owns all office logistics, coordinates meetings and onsite events, maintains clear documentation and SOPs, and provides high-touch administrative support. It requires a proactive, organized presence that anchors the daily operations of a high-visibility office. About Optima Optima is a privately held real estate firm with offices in Illinois and Arizona. For 47 years, Optima has been developing, designing, building and managing striking urban and suburban luxury residential communities. From the beginning, Optima aimed to reinvent housing by integrating the functions involved in new construction within one company. Optima controls and executes every aspect of the process in-house - development, design, construction, sales and management - for a dynamic system that offers greater focus and flexibility. Optima is committed to delivering extraordinary living through design, innovation, sustainability and management. Key Responsibilities Office Operations & Hospitality Office Environment Stewardship: Maintain a consistently professional, welcoming, and executive-ready environment reflecting Camelview's status as an Optima leadership hub. Mail & packages: Daily pickup, sorting, scanning/distribution; coordinate courier and shipping requests. Kitchen & supplies: Stock beverages/snacks; maintain inventory of office and print supplies; place orders as needed. Vendor management: Coordinate with service providers (shredding, printers, cleaning, office services); open and track service orders to completion. Facilities liaison: Serve as onsite point of contact for routine maintenance and building needs; escalate issues when appropriate. Workplace readiness: Ensure conference rooms, shared spaces, and visitor areas are always clean, organized, and prepared. Executive & Team Coordination Meeting support: Prepare rooms/AV, materials, and refreshments; provide onsite support during meetings. Materials & notes: Build simple agendas, print/collate materials, take action-oriented notes, and capture follow-ups. Scheduling logistics: Support onsite scheduling and coordination for Camelview leadership. Event coordination: Plan and execute onsite events such as team lunches, vendor meetings, and leadership sessions. Administrative Services & Compliance Notary services: Serve as onsite Notary Public (or obtain commission within 60 days; company-sponsored). Registrations & filings: Assist with periodic office or business registrations and administrative filings as needed. Document control: Scan, file, and maintain documents using clear folder structures and naming conventions. Process discipline: Maintain updated SOPs for recurring processes (mail, supply management, vendor workflows, hospitality, onboarding prep). Confidentiality: Handle executive, HR-sensitive, and confidential information with strict discretion. Success Measures (Outcomes/KPIs) Office readiness: Conference rooms, shared areas, and supplies consistently prepared without prompting. Operational cadence: Mail, packages, and vendor workflows completed predictably and on schedule. Documentation quality: SOPs and checklists are accurate, current, and consistently used. Professional presence: Visitors and executives experience a smooth, polished, leadership-grade environment. Candidate Profile A dependable, detail-focused administrative professional who blends the structure and reliability of an experienced office manager with the agility and growth mindset of a high-potential coordinator. You bring mature judgment, strong communication, and a service mindset suited for an office that hosts senior leadership. You take pride in making the environment run effortlessly and professionally. Core strengths Exceptional organization, follow-through, and attention to detail. Proactive service mindset; anticipates needs before they arise. Clear, warm, professional communication with executives, staff, and visitors. Ability to refine and document simple processes and keep them up to date. Calm, polished demeanor in a fast-moving and occasionally high-stakes environment. Capabilities Proficient in Microsoft 365 (Outlook, Teams, SharePoint/OneDrive). Strong Excel skills (lists, filters, basic lookups). Experience in office administration, hospitality, facilities coordination, or executive support. Strong file discipline: scanning, naming conventions, routing, and digital organization. High confidentiality, excellent judgment, and professionalism. Qualifications 2-6 years in office administration, hospitality/concierge operations, operations coordination, or similar fields. Notary Public (AZ) or ability to obtain within 60 days (company-sponsored). Exceptionally strong Microsoft 365 skills and comfort with collaboration tools. Ability to work fully on-site at Camelview with occasional onsite errands to nearby properties. Demonstrated reliability, professional presence, and service orientation. Working Style & Expectations Work hours: Core onsite hours 8:30 a.m.-5:00 p.m. (periodic early setup or occasional evening events may occur). Physical requirements: Ability to lift up to 20-25 lbs; stand/walk short distances; perform light physical tasks (stocking supplies). Technology & systems use: Maintain clean digital organization using shared drives, templates, and naming conventions. Confidentiality: Strict adherence to confidentiality policies, especially given the level of executive presence in the office. Customer-service orientation: Warm, polished, and helpful presence as the first point of contact at Optima's Arizona headquarters office. Other duties as assigned: Flexibility to support evolving office needs, special projects, and leadership requests. Benefits and Perks Competitive benefits and great perks make a huge difference; we get that, so you'll get them too. Team Members receive a competitive 401k match, paid parental leave, paid time off, and a 100% company paid medical plan option. At Optima, we believe benefits should be meaningful and a part of what makes us great! Come as you are! At Optima we celebrate diversity and are committed to creating an inclusive environment for all team members. Optima evaluates qualified applicants without regard to race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status or other legally protected characteristics Optima does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to Optima team members or the Optima people experience team. No placement fees will be paid to any 3rd party unless such a request has been made by the Optima people experience team.

BigTime is looking for a Part-Time Office & People Operations Coordinator to support our Phoenix office and assist our People team. This is a great opportunity for someone early in their career who is interested in learning more about HR, recruiting, and talent development, while also gaining hands-on experience in office operations. In this role, you'll help keep our Phoenix office running smoothly while supporting day-to-day People Operations tasks. You'll work closely with experienced People team members and gain exposure to core HR and recruiting processes in a fast-growing organization. Who is BigTime? We've proudly been featured on Inc's 500 Fastest Growing Companies in America for 4 years in a row. BigTime Software is the engine behind the greatest consulting firms on the planet, delivering back-office time/budgeting and invoicing to over 2,500 firms worldwide and tracking over $4 billion in billable time each year. Our flagship product is a SaaS-based system that is custom-built for the professional services industry. BigTime is a PE-backed company, headquartered out of Chicago, with offices in Chicago, Boston, Phoenix and most recently, expanding internationally. We've proudly been named on Crain's Best Places to Work 2 years in a row -- if you're motivated to join a hyper growth organization, we're eager to talk to you. What You'll Be Responsible For: Office Coordination * Serve as the primary on-site point of contact for employees, visitors, and vendors * Greet and assist visitors, clients, and employees * Manage office supplies, inventory, mail, and package handling * Coordinate meeting rooms, catering, and office events * Maintain office access and security (badges, access codes, keys * Support new hire IT onboarding and office setup * Oversee office equipment maintenance and troubleshoot issues * Maintain a clean, professional, and welcoming office environment * Assist with space planning, seating arrangements, and office layouts * Support team-building activities and culture initiatives People Coordination * Assist the People team with HR administrative tasks, including data entry, document management, and employee records * Support recruitment coordination, including interview scheduling, candidate communication, and onsite interview logistics * Assist with new hire onboarding, ensuring a smooth and positive employee experience * Provide support for talent development initiatives, such as training coordination, tracking participation, and organizing learning sessions * Help maintain People Ops processes, documentation, and internal resources * Partner with People Operations and Recruiting team members on special projects as needed Who You Are: * 0-2 years of experience in an administrative, office, or people-focused role (or relevant internships) * Strong organizational skills and willingness to learn * Friendly, professional communication style * High attention to detail and reliability * Comfortable working independently while knowing when to ask questions * Interest in HR, recruiting, or People Operations is a strong plus Why This Role Is A Great Fit: * Hands-on exposure to HR, recruiting, and talent development * Opportunity to learn People Operations in a growing SaaS company * Supportive team environment with room to grow * Ideal stepping stone into a future People Ops, HR, or Recruiting role Applicants must be authorized to work in the U.S. BigTime Software, Inc. is proud to be an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law. Your Right to Work - In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

Location: Mesa, Arizona | Full-Time | On-Site About Us: We are a fast-paced, people-focused staffing company dedicated to delivering exceptional service to our clients and candidates. With a tight-knit team of 20 professionals, we foster a collaborative environment where every team member plays a critical role in our success. We are currently seeking a detail-oriented and proactive Office Administrator to help keep our operations running smoothly. Position Overview: The Office Administrator will oversee the day-to-day administrative operations of the office, including onboarding support, workstation setup, timecard auditing, and office supply management. This is an ideal role for someone who thrives in a fast-moving environment and enjoys wearing many hats. Key Responsibilities: 1. New Hire Onboarding & Workstation Setup Coordinate all onboarding logistics for internal team members. Set up workstations, including computers, phones, email accounts, and software access. Liaise with IT as needed to ensure systems are properly configured for each new hire. 2. Timecard Management & Auditing Monitor and track employee time submissions to ensure timely and accurate entries. Investigate and resolve any discrepancies or missing timecards. Conduct routine audits to ensure compliance with internal policies and labor laws. Generate weekly and monthly time reports for payroll processing. 3. Office Supply & Equipment Management Maintain and restock office supplies, equipment, and snacks. Monitor inventory levels and manage vendor relationships. Track office expenditures and ensure purchases remain within budget. 4. Recruitment & Administrative Support Assist with posting job openings on job boards and managing candidate flow. Schedule interviews and help coordinate communication between recruiters and candidates. Provide general administrative support across departments as needed. Qualifications: 2+ years of experience in office administration, coordination, or a related role. Proficient in Microsoft Office Suite and comfortable with cloud-based tools (e.g., Google Workspace, Slack, etc.). Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Ability to manage multiple priorities and deadlines in a fast-paced setting. Benefits: Health, dental, and vision insurance 401(k) retirement plan Paid time off and holidays Opportunities for professional growth and development A supportive, team-oriented work environment

Job Description Arixa Capital is a leading private real estate lender and alternative investment manager with over $7 billion in originations completed since inception and a servicing portfolio exceeding $2 billion as of December 31, 2025. We're more than a lender. Our vertically integrated platform allows us to manage every step of the loan process in-house, ensuring speed, reliability, and an exceptional experience for our clients. Backed by a substantial balance sheet, top-tier institutional partners, and a talented operations team, we're positioned for continued growth and innovation. At Arixa, our culture is one of our strongest assets. We foster a positive, collaborative, and high-performing environment where team members are empowered to grow, take ownership, and make an impact. Our team thrives on solving problems, celebrating wins, and driving results-together. We've been named to the Inc. 5000* list of fastest-growing private companies for three years running, and we're just getting started. *Arixa provided Inc. de minimis compensation to be considered for the Inc. 5000 list of the fastest growing private companies in the U.S. For a full description of ranking methodology, please visit: ****************************************************************************** Position Overview We are looking for a professional and proactive Office Coordinator to manage the front desk and provide high level support as needed to our team, including scheduling department meetings, ordering supplies, sending mail/fedexes, greeting guests, and organizing the kitchen. The ideal candidate will be detail-oriented, personable, and adaptable, excelling at balancing administrative responsibilities with executive assistant duties. Summary of Primary Duties and Responsibilities The Office Coordinator is an in-office position, Monday-Friday 8:00am-5:00pm. This position will report to Director of People & Talent. While not an exhaustive list, the Office Coordinator will be responsible for: Front Desk Management: Answering and directing phone calls promptly, professionally, and to the appropriate department. Greeting visitors and maintaining a welcoming front desk environment. Signing for packages and ensuring timely distribution. Sorting incoming mail, shipping outgoing mail. Scheduling meetings across various departments and coordinating calendars. Assisting with marketing related tasks. Ensure guests are logged. Office Management: Coordinate with the building management office for repairs. Parking: Manage employee parking and working with lessor to coordinate. Supplies: Ensure supply room is organized and well-stocked. Kitchen/Snacks: Ensure the kitchen is kept tidy, snacks are ordered when needed and well-stocked. Acting as the company notary (training and certification costs covered by the company). Administrative Tasks: Provide administrative support to our Managing Partner and Chief Operating Officer. Performing data entry, review data for errors and compiling information into reports, charts, or graphs. Assisting in scheduling meetings and managing the calendar. Supporting special projects and other assignments as directed. Education and Experience Proven experience in a receptionist or administrative/executive assistant role, ideally in a fast-paced, professional environment. Exceptional organizational and time management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint). Professional demeanor and ability to handle confidential information with discretion. Notary certification (or willingness to obtain certification; company will cover costs). Bachelor's degree preferred but not required. Compensation This position is non-exempt full time, with Salary Range: $28-$32/hr plus discretionary bonus potential Benefits This position is eligible for the following benefits: Annual discretionary bonus program. Medical, dental and vision insurance. 401K with Safe Harbor contribution. Two weeks (ten days) paid time away excluding sick time. Five sick days. Ten paid holidays One floating holiday. Note: This is not an all-inclusive list. The Office Coordinator will be involved and participate in related business matters and duties as assigned. Arixa is an 'at-will' employer.

PatchMaster Serving East Valley is growing and is in need of talent. We are looking for a strong team member with a great attitude and friendly personality to join us as an Office Administrator. To succeed in this role, the candidate must be organized, possess excellent computer and communication skills, and have the ability to move between tasks easily. Tasks will include answering inbound calls, sending out reminders, scheduling new customer jobs, following up with customers for both quotes, jobs and billables. Skill with excel and managing calendars and ability to learn new computer software is a must. You will work in our software to contact inbound leads and coordinate jobs and technicians. Must be comfortable working with computers and speaking with customers on the phone. We strive to provide a collaborative and creative environment where each employee is encouraged to contribute to our processes, decisions, planning, and personal development culture. We are growing into multiple locations and looking for someone to grow with us and help manage multiple sites from our Arizona location. PatchMaster Serving East Valley is part of the National PatchMaster brand operating across the U.S. and in Canada Job Type: Office based Full-time in Mesa Schedule: * Weekdays * 9am-5pm * No Weekends * No Holidays Compensation: $15.00 per hour About PatchMaster There's a reason why damage to walls and ceilings often goes unaddressed. Let's face it, and drywall repair is not the most DIY-friendly home improvement project for even a relatively handy person to attempt. There's a skill and an art to it-both of which our PatchMaster technicians have down pat. PatchMaster approaches each job systematically with an experienced hand and, more importantly, an expert eye. This expertise is critical when it comes to blending the repair with the original surface. What's more, we'll work with you until it's an exact match, even if it means coming back. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to PatchMaster Corporate.

Top 5 Required Skills (These are not preferred skills. If the candidate does not have these required skills, they will be rejected completely) 1. Clerical support; processing shipping and receiving packages, processing expense reports, and travel requests. 2. Reception at front desk, functioning as the main point of contact for the facility. Process guest badges, receive vendors, and external customers. 3. Stocking and maintaining the break room, and managing office supplies. Coordinate with the cleaning crew as needed to maintain the facility. 4. Managing Pcard expenses, and filing expense reports. 5. Organizing local team building events, and managing the team building budget. Technologies: What does this temp must know to perform the required job duties (These are not preferred technologies - If they do not have these technologies they will be rejected completely) Should be proficient with MS Office applications Required Education: Required Years of Experience High school education is sufficient if the candidate has prior experience. Physical Requirements (Lifting, outdoor work, travel): If "yes" please specify max weight for each category: Push Max Weight Limit = 20 lb Pull Max Weight Limit = 20 lb Lift Max Weight Limit = 20 lb Key Words: Positive attitude - the admin is often our first impression at the office for visitors. Job Description: Works under supervision. * Decision-making affects direct area of work and/or work group. * Requires verbal and written communication skills to convey basic, routine factual information. * Tasks consist of a limited number of steps and can be referenced using directions or manuals.

Engineering Wireless Services (EWS) is seeking a professional, friendly, and highly organized Receptionist / Office Coordinator to serve as the first point of contact for our Tempe headquarters. This role supports daily office operations, front desk coverage, administrative tasks, and facilities coordination to ensure a smooth and positive experience for employees, visitors, and clients. Job Responsibilities: Front Desk & Phones Greet all employees, clients, vendors, and visitors with professionalism and warmth. Manage the guest registry and notify staff of visitor arrivals. Answer and route incoming calls accurately, announce callers, and take messages as needed. Ensure consistent front-desk coverage and uphold a positive first impression of EWS. Mail, Shipping & Receiving Sort, open, scan, and distribute incoming mail and packages. Receive front desk deliveries and coordinate with the Warehouse Team when needed. Prepare outgoing shipments (USPS/UPS/FedEx). Office Supplies & Inventory Monitor, restock, and organize office, kitchen, and cleaning supplies. Track supply levels and submit purchase requests. Maintain a clean and organized supply room. Facilities & Office Support Serve as the main point of contact for facilities needs (cleaning, repairs, maintenance). Coordinate vendor visits and track facility service requests. Ensure shared spaces-conference rooms, kitchen, training room, gym, lobby-are clean and presentable. Assist with monthly facility services such as shredding, pest control, water/ice machine maintenance. Support annual contract renewals and city license renewals. Assist with occasional off-site tasks or deliveries. General Administrative Support Assist with scanning, filing, copying, printing, notarizing, and basic data entry. Prepare onboarding materials and visitor badges. Support company events with planning and setup. Assist with AP/AR tasks when cross‑trained. Complete special projects and ad‑hoc assignments from leadership. Qualifications Job Requirements: High School Diploma or equivalent required. Professional appearance, strong communication skills, and a customer‑service mindset. Ability to multitask and prioritize in a fast‑paced environment. Proficiency with Microsoft Outlook, Word, Excel, and Teams. Prior experience in a professional office environment preferred. Experience in the wireless industry or construction trades is a plus. Arizona Notary Public (or willingness to obtain) preferred. Must pass a background check, drug screen, and provide a clean driving record. Full‑time, onsite schedule: Monday-Friday, 8:00am-4:30pm.

Primary Purpose: This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner. Principal Responsibilities: The successful candidate's responsibilities will include, but not be limited to: Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in Workday MINIMUM QUALIFICATIONS: High school diploma or equivalent. Some college or professional school preferred 3-5 years of administrative office experience (office management preferred) in a fast-paced environment Supervisory and coaching skills with the ability to delegate tasks Knowledge of administrative procedures, customer service principles and practices Aptitude for understanding financial reports and extracting information Accounts Payable and Receivable background using systems such as Yardi Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers Effective verbal and written communication Strong organizational and interpersonal skills with attention to detail Ability to prioritize, coordinate, multi-task and demonstrative initiative

Come join the team that is redefining the irrigation industry. Conserva Irrigation promotes from within - training our Level One Technicians to become Level Two Technicians to become Sales Technicians and beyond as an accredited industry participant. As a Conserva Office Administrator and Customer Support Expert you are a self-starter with outstanding organizational skills who has experience with office management and the MicroSoft suite of products. You will be primarily responsible for the general operation of our office with duties including greeting visitors, answering incoming phone calls, working in our CRM enterprise software to schedule customers, invoicing through QB Online, commencing the initial sales process with our proven sales training, purchasing office supplies and taking proper inventory, and supervising our office staff to ensure maximum productivity. BENEFITS AND COMPENSATION Career advancement opportunities Competitive compensation A great work environment with a team atmosphere Benefits for qualified individuals 401K, Health RESPONSIBILITIES Overseeing general office operation Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers Provide administrative support in lead generation, customer loyalty, accounting, daily office procedures, etc. Answer all incoming sales, service, and vendor phone calls Coordinate the installation and service department Maintain databases such as Contact Management System, Access, etc. Manage customer mailings, incoming mail, and email Manage calendar of events Update and manage various reports and programs (sales, phone, loyalty, etc.) Order inventory and supplies REQUIREMENTS 2+ of experience in office administration Sales experience is a plus Outstanding organizational skills manage multiple priorities in a timely fashion Exposure to customized Customer Relationship Manager (CRM) systems Excellent interpersonal and communication skills Proficiency in Microsoft Word, Excel, and Powerpoint Problem solver and systematic in approach Great Customer Service Compensation may vary based in experience Compensation: $16.00 - $18.00 per hour We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Conserva Irrigation is constantly looking to add the best irrigation and sprinkler repair professionals to our team. We have open job positions all over the country for irrigation sales, field technicians, as well as office and administrative team members. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Conserva Irrigation Corporate.

FLSA STATUS: Non-Exempt REPORTS TO: Unit Director The Branch Administrative Coordinator is responsible for coordinating the front desk receptionist and administrative duties for the branch. Responsibilities include: greeting members and visitors, compiling and tracking information for reports, entering data into club database system and supporting the Food program. JOB RESPONSIBILITIES Receives and processes membership applications and session enrollments Supports the administration of the Food program Manages member attendance records Manages front desk reception area Manages receipt of all membership payments EDUCATION and/or EXPERIENCE, LICENSURE and CERTIFICATION Must possess a high school diploma or equivalency certificate and 6 months of work related Customer Service experience Must obtain/maintain a current CPR, First Aid, and Food Handler's Certification (within first 90 days of employment) Must have and maintain a valid Arizona driver's license KNOWLEDGE, ABILITY and SKILLS Working knowledge of federal and state laws and company policies and procedures Ability to participates in investigations Ability to support the physical property and assets of the Club Ability to maintain and cultivate excellent member/family and community relationships and possess excellent customer service skills Ability to interact effectively and communicate (in writing and orally) with a variety of youth, staff, volunteers, families, and community members. Proficient skills in the use of Microsoft Office software, including Outlook, Word, and Excel Ability to articulate for giving, serve as an ambassador, engage in relationship building and promote philanthropy Ability to support the efficiency of Volunteers and future workforce needs to support volunteer program operation WORKING CONDITIONS and DRIVING Travel between Boys & Girls Club of the Valley sites and schools and various field trip sites as well as in the community is required. Must meet the insurance standards of Boys & Girls Club of the Valley Work is primarily performed in the Club and local community Hours are based on school calendar - evening hours are required during the school year; hours will vary during summer and school breaks; occasional weekend hours are required EXPECTATION of EXCELLENCE Boys & Girls Club of the Valley supports a culture of excellence in all we do and all employees are expected to reflect these values in their daily responsibilities. To be sure we meet our obligations for high performance in all areas, we organize our goals and efforts under these six Pillars of Excellence: ACCOUNTABILITY We act with integrity, accept responsibility for our actions and fulfill our commitments. TEAMWORK We thrive on collaboration and believe we can achieve greatness together. HEALTHY LIVING We strive for energizing integration of work and home and support a healthy lifestyle to model for our Club Kids. CLARITY We are open, honest and respectful in our communication, direction and interactions. PASSION We genuinely care about our mission and believe “Kids come first”! INNOVATION We are creative problem solvers, empowered to take action and always striving for unique and new ways to improve programs and procedures.

Who We Are: Sendoso is where you go to build something bigger than yourself. We're a Series C company with $152M in venture capital funding with more than 800+ customers and 20,000 active users, and multiple revenue streams. Our company is on an unprecedented growth trajectory and we're looking for people who want to do great things. Sendoso is the leading Sending Platform that delivers modern direct mail, personalized gifts, eGifts, and other Physical Impressions at scale. This makes it possible to build stronger, deeper, and more trusted relationships that move everything up and to the right! Our award-winning Sending Platform connects online and offline experiences via cloud software, automation, and real-world logistics, a feat that few companies have achieved. Our mission statement is to help companies rise above the noise by eradicating spam and elevating relationships. Our goal is to enable businesses everywhere to make more human connections in a digital world. About Your Role: The SFC Administrative Coordinator is a pivotal support role within the Facilities and Administrative operations structure, reporting directly to the SFC IT Systems & Facilities Manager. This position ensures the daily operational and administrative needs of our warehouse front office, facility, and support functions are handled efficiently and with care. You'll serve as the first point of contact for vendors, visitors, and internal staff. You'll coordinate services, maintain facility standards, manage supply orders, and assist with administrative and cultural initiatives. This is a role for a detail-oriented multitasker who thrives in a fast-paced, operationally complex environment and enjoys solving problems before they become issues. Who You Are: * A proactive problem-solver with strong organizational and communication skills. * Comfortable managing vendors, tracking maintenance schedules, and juggling priorities. * A calm, professional presence in the front office and a reliable point of contact for internal teams. * Technically savvy with a good base of technical skills and an aptitude for learning systems and process flows. * You take ownership, follow through, and maintain a high standard of accuracy in all you do. Your Typical Day: * Manage the front office, greet visitors(, route calls, and ensure a clean, professional environment. * Coordinate building and equipment maintenance with established vendors, scheduling regular and as-needed services for electrical, HVAC, pest control, janitorial, and other facility systems in partnership with the Warehouse IT Systems & Facilities Manager. * Maintain accurate vendor records and service schedules through Warehouse Facilities Accounts and related portals. * Support associate onboarding & offboarding operations by coordinating vendor services, and assisting with onboarding and offboarding tasks. * Oversee supply procurement, including office, PPE, operational, and janitorial supplies; manage inventory and coordinate purchases with key suppliers such as Ernest, ULine, and Amazon. * Assist in cultural and engagement initiatives, supporting company events, activities, and HR-led culture programs. * Manage snack concession operations, ensuring stock levels, purchases, and schedules are maintained. * Support general operational and administrative initiatives as directed by the IT Systems & Facilities Manager. Need to Have: * Proficiency with Google Workspace with emphasis on Google sheets, forms, docs, slides, calendar, and drive. * Strong organizational and multitasking ability with attention to detail. * Clear, professional communication skills across teams and vendors. * Experience in facilities coordination, administrative support, or operations. * Ability to work independently and manage multiple projects with minimal supervision. * Ability to lift with reasonable accommodation up to 50 lbs. * Reliable transportation. * Ability to work in office Monday - Friday 5:45 am - 2:30 pm. Nice to Have: * Experience managing vendor contracts or service agreements. * Background in facilities maintenance coordination or warehouse operations. What We Believe: * One Team - Everyone belongs here, and whether it's your first day or you're the CEO, your voice and ideas matter to us. By embracing the "One Team* core value, we can harness the power of collaboration to drive innovation, overcome challenges, and achieve outstanding results. * Fuel Potential - Providing individuals with the necessary tools, resources, and support to enable their success and uplift their potential. We empower our team and lift them to higher levels of achievement, both personal and professional. * Real Connections - It's a cluttered, digital world out there, but our connections are real. Personal connections matter, and we want to build real connections with our peers and customers. * Unboxed Thinking - We encourage our team to think creatively and approach challenges from fresh perspectives. We believe that by encouraging and supporting diverse ideas, we can uncover innovative/groundbreaking solutions and deliver an exceptional product and experience. * Customer Centric - We understand that our success depends on our customers' success, and we are dedicated to giving every customer that wow moment at every touchpoint. At the end of the day, our customers' satisfaction and happiness are our ultimate measures of success. What You'll Love: * Comprehensive Medical Plans plans - we've got you covered! * Paid time off * Holiday pay * Lifestyle Spending Account * 401K Plan * Birthday Time Off * Access to Employee Assistance Programs (EAPs) * $19.50 - $22.50 hourly rate