Branch office administrator jobs in Greenburgh, NY - 454 jobs

Job Purpose: The Administrative Assistant is responsible for all tasks involving the front office and reception area, including proper handling of all incoming calls, incoming mail, and visitors. It is also his/her job to organize and maintain the corporate calendar. This individual is also responsible for maintaining all common areas throughout the office as required. This is a Full-Time Position. *Please email resumes to ************************ Duties and Responsibilities: · Operate Alert's switchboard from 9:00 AM- 6:00 PM; receiving and transferring telephone calls, announcing callers, taking brief messages, and passing these on via e-mail. · Manage the reception area to ensure effective telephone and mail communications. · Open and distribute mail. · Greet and welcome visitors to the Offices between 9:00 AM- 6:00 PM; ensuring they sign in, and informing the relevant staff member of their arrival. · Keep a record of staff and visitors signing in and out of building in the Visitors Book. · Monitor and ensure that the reception area is kept tidy and projects a business-like image. · Manage conference room reservations and organize all aspects of meetings, which includes taking care of any catering arrangements if necessary. · Email or upload customer sales invoices and other communication as needed. · Organize and coordinate meetings for COO, HR Director, and CFO as requested. · Report telephone equipment and line faults to IT manager. · Review and update staff contact and telephone extension lists. Note any changes and advise all staff accordingly. · Ensure that the kitchen is well stocked with milk, sugar, tea, and coffee and alert the proper party when supplies are needed. *Please email resumes to ************************ Skills: · Must be reliable, punctual, and organized. · Must have pleasant phone manner. · Must have familiarity with MS Word and Outlook. Qualifications: Education - High School Diploma or Equivalent Administrative Office Experience/Receptionist Experience: 2 Years (Required) Microsoft Office: 2 Years (Required) Pay Range: $40,000-$55,000 USD *Please email resumes to ************************

Purchasing and General Office Specialist We are seeking a detail-oriented and proactive Purchasing/General Office Specialist to support our supply chain and procurement operations. This role involves managing purchasing activities, coordinating with vendors, and maintaining efficient office workflows. The ideal candidate will have a strong understanding of materials management, procurement, and inventory control. You will be working with our vendors, negotiating prices and deliveries, issuing POs, checking material receipts and approving invoices. Ideally you already have some knowledge of manufacturing and metal working equipment. Responsibilities: Source and purchase materials, supplies, and equipment from approved vendors Develop vendor relationships Track orders, manage inventory, and ensure timely deliveries Maintain purchase records and vendor files Support daily office operations (phones, data entry, scheduling, etc.) Assist management with quotes, invoices, and general paperwork Communicate with vendors, customers, and internal staff professionally Qualifications: Minimum 5 years experience in purchasing, and office administration (industrial/manufacturing background preferred) Good computer skills (Excel, Word, email); basic math. Excellent verbal and written communication in English. Ability to be organized, multitask and prioritize Reliable transportation - position is on-site in North Yonkers This position offers an opportunity to contribute significantly to our company's efficiency while developing expertise in procurement and office management within a dynamic organization. Benefits: 401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance Work Location: In person Renee Sawyer, HR Manager Graphite Metallizing Corporation 1050 Nepperhan Avenue Yonkers, NY 10703 USA email: *************************** website: ******************

We invite you to apply for an exciting position, that has great potential for growth. The Complete Tile Collection is celebrating its 21st year as a favorite of the interior design community. The client base is brimming with well-known design firms in the country and the list continues to expand. The dynamic and cutting-edge product development we strive to achieve, always keeps our design clients excited and loyal. This coupled with state-of-the-art web technology on completetile.com, assures continued success. You will be trained in new and exciting skills on the cutting edge of ecommerce, showroom merchandising and wholesale distribution, while working with our talented team. It is very important that you be a detail-oriented person who has an interest in growing professionally, but most importantly excellent with data and paperwork. You will be working with a company that designs, manufactures, imports and wholesales fine mosaic and tile for architecture and interior design. What we are looking for: Bachelor's Degree. Administrative Experience. Strong typing skills. Attention to detail. Ability to multi-task. Efficient Workload Management and Prioritization Strong Microsoft Excel Skills Basic QuickBooks knowledge a Plus. Basic Adobe InDesign knowledge a Plus Basic Adobe Photoshop knowledge a Plus Role Overview: Update product details and pricing on Quickbooks. Use Magento and Adobe Commerce to create, update, and maintain consistent product information on website. Create merchandising information labels for showroom displays. Create and organize labels for the sample library (samples & sample bins). Maintain updated price books from factories and vendors. Place replenishment orders for the sample library to factories and vendors. Assist VP of Marketing with various data entry and website maintenance tasks. Work together as a team to accomplish important tasks that may arise. Compensation: $60,000/yr Starting Salary 100% Company Paid Health Insurance plus Dental & Vision 2 Weeks Paid Vacation / 8 Paid Personal & Sick Days / Paid Major Holidays 401k With Employer Matching Year-end Bonus Based on Performance Room for Growth About Our Culture: At Complete Tile, our team sells with confidence, pride, and integrity. We don't “push product”-we help our clients create tile schemes that inspire delight. Led by CEO and founder Denes Petoe, a passionate designer himself, our team is committed to elevating the client experience through beauty, knowledge, and care. This role is ideal for someone who thrives in a collaborative, detail-driven, and design-centric environment. Apply now to join the Complete Tile legacy. Sincerely, The Complete Tile Collection Team

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Provide calendar management for a key executive within the organization while maintaining and prioritizing follow-ups Coordinate meetings/calls across multiple time zones Travel arrangements, inclusive of booking flights, hotels, and ground transportation, and identifying and securing meeting locations Support general administrative operations by organizing and scanning documents and performing daily administrative activities Preparation of internal and client-facing materials, such as pitch decks, customized documents, and spreadsheets Information input within the database, with strong attention to detail as to maintain accuracy Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Pay: $21/hour Schedule: Monday, Tuesday, Thursday, Friday: 9:00 AM - 5:00 PM (30-minute unpaid lunch) Wednesday: 8:30 AM - 5:00 PM About the Role A well-established law firm in Garden City is seeking a polished, professional Office Assistant to support daily administrative operations and serve as the first point of contact for clients, vendors, and visitors. The ideal candidate will demonstrate strong communication skills, exceptional attention to detail, and the ability to handle sensitive and confidential information in a fast-paced legal environment. Prior experience in a law firm or legal setting is preferred. Proficiency in Microsoft Office (Outlook, Excel, Word) is required. Key Responsibilities Answer incoming calls and transfer to the appropriate employee or attorney Gather basic information from callers before transferring Locate files for attorneys as needed Scan documents into the filing system Assist with mass mailings Log and stamp all incoming mail Order office supplies (Quill, Staples, etc.) Schedule FedEx pickups as needed Enter and upload information into online systems Greet visitors in a professional, friendly manner Maintain the cleanliness and organization of the reception area and conference rooms Turn on/off air purifiers and close windows at the end of each day Requirements Pleasant, professional phone voice and demeanor Strong customer service skills Excellent verbal and written communication skills Highly organized and detail-oriented Preferred Skills Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Access) Prior legal office experience is a plus

About The Job The Metropolitan Golf Association seeks a highly organized and motivated individual with exceptional communication and customer service skills to join our team as a Client Association Administrator. In this role, you will collaborate closely with the Chief Administrative Officer to efficiently manage multiple golf associations. What You'll Do Client Association Management Regional Senior Men's Golf Associations Oversee the association website to ensure it is up-to-date and user-friendly. Handle tournament setup and registration processes for smooth operations. Assist, manage, and run golf tournaments. Assist volunteer Board with membership initiatives Distribute post-tournament results and prizes to all members. Collect and record dues and initiation fee payments for members. Continuously manage and update the roster of the organization. Create membership and data reports for the Board. Provide comprehensive support to the Board and officers, proactively addressing needs or concerns. National Senior Men's Golf Associations Organize, run or assist with running golf tournaments Manage Golf Genius operations and website updates for all tournaments and events Collaborate with the Executive Secretary and association volunteers to administer events effectively. Foundation Support the President and Secretary of the Foundation by preparing agendas, materials, and minutes for meetings. Manage donor correspondence, including solicitation letters, thank-you notices, and updates to large donors. Process contributions and maintain accurate records for reports, the Yearbook, and BOG meetings. Oversee website updates and ensure timely (e-)mailings for the Foundation. Administrative Support Efficiently manage mailings and email communications. Maintain organized digital files in SharePoint for client associations. Perform data entry tasks as needed and update websites with relevant information. Print tournament score cards and scoreboards as needed. Annual maintenance of trophies Member Engagement Facilitate registrations, dues payments, and new memberships for client group members. Prepare tournament and membership materials for tournaments, mailings, and Board meetings. Handle inquiries and support via email and phone. Team Support and Events Support all projects and activities of the Client Association Department as directed by the Chief Administrative Officer. Attend and assist in the planning and execution of tournaments and meetings. What We're Looking For Excellent organizational skills with a keen eye for detail. Exceptional communication and customer service abilities. Outgoing personality with the ability to work effectively with a diverse membership population. Prior knowledge of Golf Genius and/or HubSpot a strong plus, or technology abilities with willingness to learn. Proficient in Microsoft Office Suite and minor website management (no coding required). Previous experience in golf administration or a similar role is preferred. Ability to work collaboratively within a team environment. Flexibility to adapt to changing priorities and handle multiple tasks simultaneously. Golf experience and knowledge a plus. Valid driver's license and access to a vehicle required. Required Qualifications Education & Experience Bachelor's degree 2-4 years' customer service oriented work experience Technical Skills Preferred: HubSpot or similar CRM platforms, Microsoft Office, Golf Genius Tournament Management Software Work Environment Hybrid: Minimum 3 days/week in Elmsford, NY office Occasional evenings/weekends for events Local travel throughout NY, NJ, and CT as needed. Many events are held in Westchester County, Fairfield County, and Long Island. Work Schedule: This is a hybrid position with a minimum of 3 days per week in the office (Monday through Thursday). Fridays are remote. Please note: During the first 90 days, the schedule will be in-office Monday through Thursday with only Fridays remote. Additional Considerations Golf industry knowledge preferred Nonprofit/association marketing experience a plus Must be authorized to work in the U.S. (no visa sponsorship) Compensation & Benefits Salary: $60,000 - $70,000 (commensurate with experience) Medical, dental, and vision insurance Life insurance and 401(k) with employer match Generous PTO and paid holidays Hybrid work schedule About the MGA: Founded in 1897, the Metropolitan Golf Association is one of the nation's oldest and largest amateur golf associations, serving 500+ member clubs and 175,000 golfers in the NY Metro Area. A nonprofit organization, the MGA provides handicapping, course rating, The Met Golfer magazine, and prestigious regional championships. The MGA Foundation offers life-changing opportunities through golf.

Job Title Branch Office Administrator Job Details Overall Job Summary • Responsible for the day to day operations of the branch from an administrative aspect. Key Job Responsibilities and Accountabilities: • Answering the phone: pick up by third ring, direct customer questions, direct customers to agent • Application processing: Documenting application in the log, prescreening application, C-14, scanning files, order Med records, order Pordamedic • Agent Management & support: maintain agent files, process agent application for employment, order background check, push- agent appointment via home office, order Gryphon log in for each new agent • Office Maintenance: files maintained to standards, office machines in working order and maintained, work areas are clean and neat, supplies are ordered and stocked • System knowledge: PAL, BSPN, Gryphon, nomoreforms, Predictive Index, FSP Account Expense reporting, direct bill expense reporting, EPI • Policy Support: Maintain contact list for all underwriters, follow up for medical records and pordamedic, check the application detail for accuracy, gather missing application items and OFS, correct any underwriting errors; Track and maintain a log of policy and check deliveries; return policy holder calls, process checks related to refunds, and log delivery slips. • BSM support- provide direct support to the BSM and assist him in running the branch smoothly; may assist the BSM with completing compliance audit information; complete FSP and/or R&E reports; assist BSM with reimbursements • Training Support: Maintain NAS material, provide administrative support for all BSO and BLN training sessions such as prepping materials and room, may provide shadowing opportunities and/or training to new BOA's in region; follow-up on BLN training completion; monitor agents through SNA status;. • Recruiting coordination: May assist Telemarketers with the AIRS system; assist with nomoreforms for new managers; will set-up career briefings and sign-in candidates; assist the BSM with other recruiting efforts. • BSO operations: maintains BSO general email box, determines the appropriate person to forward to - agents or managers, prints and distributes information to office as needed. • Aids in Compliance efforts in office including Gryphon system monitoring and reports set up, following up with agent compliance testing, completion of proper and timely termination paperwork

Welcome to Aventiv! Please watch this brief video to find out if this is the place you want to be! Aventiv Technologies - Where your future awaits - YouTube Associate Referral Reward Eligible Job Purpose: The role of the Field Service Client Administrator (FSCA) is to develop a trusted advisor relationship with facility staff members. To establish him or herself as the point of contact for managing the day-to-day services and support needs of their assigned area and seek to improve customer loyalty and satisfaction. Provide quality and timely customer service to various audiences associated with correctional facilities, Securus personnel and partners. Perform minor maintenance and repair on kiosks, telecommunication equipment, associated computers, networking, and electronic equipment. Ensure data integrity and proper system functionality of all Securus onsite products. Essential Duties: * Primary representative between on-site facility personnel, Account Management & other Securus personnel * Research issues reported by Agency staff members with the purpose of achieving resolution or escalation to the appropriate department * Assist, monitor and or issue escalations as needed with other internal departments. * Communicate internally all client requests and issues to facilitate resolution * Open, address, resolve and track heat tickets and advise customers and Securus Personnel of service affecting issues * Required to maintain partnership and regular communication with Account Management * Maintain a high level of client satisfaction through outstanding customer service and support. * Required to attend onsite meetings as designated by facility leadership * Perform basic Technical Support functions (password resets and handouts, user set up, etc…) and basic product training as needed or requested by the customer. * Travel to neighboring facilities within an assigned region sometimes with minimal lead time as a backup. * Assist Tech Support in the maintenance of computer hardware, software and other equipment by providing troubleshooting results * Perform Kiosk maintenance (keyboard, USB replacement, camera adjustment, etc.) * Oversee rollout of services for newly acquired clients to align both parties' interests * Manages and maintains assigned company inventories and assets (tablets, accessories, tools, parts inventory, laptop etc.) * Distribute tablets and accessories to approved incarcerated individuals * Collect and track customer statistics and trends that may assist in determining future account behavior and opportunities. * Understanding systems, training and support needs for assigned client base & referring them to our Account Manager and internal Customer Training as needed. * Performs other duties as assigned. Knowledge, Skills, and Abilities: * Excellent oral and written communication & presentation skills * Ability to communicate with co-workers and business contacts in a courteous and professional manner. * Ability to develop ongoing rapport with clients and consumers and obtain relevant information * Ability to work under pressure, to meet deadlines, to deal positively with rejection and conflicts as well as negative feelings of products. * Strong relationship management skills * Proven ability to manage multiple projects at a time while paying strict attention to detail * High degree of problem solving, conflict resolutions and negotiation skills for both external and internal customers * Demonstrated ability to communicate, present and influence effectively at all levels of the organization, including executive and C-level * Must be able to work in a fast-paced environment where problem resolution times are measured in hours. * Strong data/information analysis and integration skills. * Ability to effectively manage time and information with minimal supervision. * Excellent organizational and time management abilities * Ability to identify, prioritize and respond to multiple and conflicting tasks. * Ability to quickly adapt to change * Flexible and enthusiastic to learn new skills and problem solve solutions * Uses small hand tools to make kiosk and/or video visitation repairs * Ability to travel up to 1 week with 2 weeks' notice. * Proven ability to successfully draft and execute strategic account plans. * Must exhibit all the company's cultural attributes Minimum Qualifications: * High School education or GED * Reliable Transportation Ability to travel from facility to facility * Have no family incarcerated in any local Correctional Facility * Proficiency in Microsoft Office (Word, Excel, PowerPoint), & capable of learning new technology * Ability to work well in an energized, fast paced, entrepreneurial, and collaborative environment Preferred Qualifications * Relevant work experience in a technology or telecommunications industry Physical Requirements: * While performing the duties of this job, the employee is regularly required to: stand, sit, talk, hear, and use hands and fingers to operate a computer, telephone, and a variety of office equipment. * Occasionally may need to reach, stoop, or kneel. Salary and Benefits: At Aventiv, our salary and benefits are designed to fit you as a whole person. We offer a salary range based on experience and qualifications to ensure your unique contributions are met with our most competitive offer. * $23.26 - $26.52/hr * Health Insurance * 401(k) * Disability * Life Insurance * Paid Time Off * Voluntary Benefits Aventiv Privacy Policy: *********************** Equal Employment Policy: Aventiv is proud to be an equal opportunity employer. All decisions regarding recruiting, hiring, promotion, assignment, training, termination and other terms and conditions of employment will be made without regard to race, color, national origin, biological sex, sexual orientation, gender identity, gender expression, gender presentation, religion, age, pregnancy, disability, work-related injury, veteran status, genetic information, marital status, or any other factor that the law protects from employment discrimination. We do not discriminate based on genetic information in accordance with the Genetic Information Nondiscrimination Act.

RSM's unique approach develops critical thinking and has built excellence in math since 1997. Recently featured by NPR and the Atlantic magazine as one of the players in the "Math Revolution" and ranked one of the best schools in the world by the Johns Hopkins Center for Talented Youth, RSM helps children of all levels build a solid math foundation and develop their critical-thinking and problem-solving skills. For nearly two decades, RSM students have consistently achieved remarkable scores on standardized tests and in national and international math competitions, although attaining top test scores is just one of the benefits of our program. RSM helps students of all levels become more confident in math and develop a deeper understanding of the subject. The Russian School of Mathematics is looking to hire a part-time Office Administrator in our Scarsdale, NY location. The school operates from 3:30 pm to 8:30 pm on weekdays 9:00 am to 6:00 pm on weekends. The primary responsibility of this position is to provide exceptional customer service, front desk coverage and administrative support to the RSM office and the School Principal. The incumbent will perform a wide range of administrative and general office duties and assist in special projects. Responsibilities: * Provide exceptional customer service via phone and in person to current and prospective clients. * Create a welcoming environment for parents and students through adherence to customer service standards. * Respond to client inquiries, provide information on the school operations * Schedule meetings, maintain records and update the database * Assist in scheduling and coordination of RSM events, parents meetings, awards ceremonies, etc. * Assist in the office supply inventory/ordering and preparing expense reports for the School Principal and the office * Help with special projects as assigned and needed. Qualifications: * Highly organized and motivated, ability to multi-task and prioritize in dynamic, fast paced environment * Good written and verbal communication skills * Professional phone presentation and quick learning skills * Strong skills in MS Word and Excel * Minimum Associates degree or 1-2 years of office experience Benefits: RSM offers a comprehensive benefits package to eligible employees to support your health, well-being, and financial future. Our benefits include: * Medical Insurance: Access to medical plans to fit your needs. * Dental Insurance: Comprehensive dental coverage. * 401(k) Retirement Plan: Save for your future with a company-matched 401(k)plan. * Pre-tax Savings: Take advantage of pre-tax savings options for eligible expenses, including health and dependent care. * RSM Tuition Discount: Enjoy discounted tuition for your eligible dependents for RSM classes. RSM embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity. RSM is an Equal Opportunity/Affirmative Action Employer

This position will report directly to the facility manager. Responsibilities will include but will not be limited to, the following: Excellent analytical and problem-solving skills as well as skilled at relationship building with staff, visitors, vendors and plant employees Manage daily administrative tasks, including answering phones and organizing digital and hardcopy documents Receive and review technical information provided by customers. Correspond with CMB Engineering & Quality teams regarding customer questions and concerns to resolve issue. Manage documentation and follow up on outstanding customer issues and concerns Update information in current ERP system, aid with transition to new ERP system and assist with other IT concerns Perform quality control on documents generated per customer requests Process and submit plant purchase orders and review returned sales acknowledgements for accuracy. Assist in project management by completing price lists, tracking deadlines and facilitation communication Maintain, organize, order office supplies and manage inventory Liaise with CarnaudMetalbox locations to facilitate the exchange of information and review open items. Interaction with visitors, corporate members, hourly and salaried staff Be trained in and perform EHS responsibilities. Assist customer service and warehouse teams as necessary Teamwork spirit and desire to support the team in different projects and activities Provide administrative assistance as needed within department and across plant Assume additional roles and responsibilities as needed Job Requirements: High school diploma or equivalent with previous similar work experience in a manufacturing environment. Associate or Bachelor's degree preferred Proven ability to effectively manage multiple tasks at the same time Proficient data processing skills Excellent organizational and time management skills Effective and proven verbal and written communication skills and the ability to work independently and as part of a team Proven work history in the ability to keep accurate and up to date records In-depth working knowledge of all components of the Microsoft Office software Pay range $55,000 - $75,000 *Actual salary will be determined based on skill and experience level* Physical Requirements - While performing the duties of this job, the associate is regularly required to sit, stand, walk, use hands, reach with hands and arms, and may be required to balance, stoop, kneel, crouch, or crawl. The associate may lift and/or move up to 50 pounds Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus Working conditions: Generally, works in an office, and on occasion in a warehouse/manufacturing environment While performing the duties of this job, the associate will be exposed to light lifting, warehouse forklift traffic, extreme temperatures and noise level is frequently loud and requires hearing protection and safety shoes. CarnaudMetalbox Engineering (CMB Engineering) designs, develops, and manufactures high-performance metal forming and finishing machinery for the production of beverage, food and aerosol cans. Furthermore, with our commitment to innovation and precision engineering, we continually strive to break the mold. With CMB Engineering, can manufacturers are able to keep up with consumer demands; as well as capitalize on market opportunities, while ensuring production efficiency. CarnaudMetalbox Engineering Limited is a UK based company but wholly owned by Crown Holdings, Inc. Crown Holdings is a global leader in the design, manufacture, and sale of packaging products for consumer goods. At Crown, we are passionate about helping our customers build their brands and connect with consumers around the world. We do this by delivering innovative packaging that offers significant value for brand owners, retailers, and consumers alike. With operations in 39 countries employing over 23,000 people and net sales of approximately $12 billion, we are uniquely positioned to bring best practices in quality and manufacturing to our customers to drive their businesses locally and globally. Sustaining a leadership position requires us to build a team of highly talented, dedicated, and driven individuals.

Job Description Triman Holdings is a technology-enabled supply chain solutions company that is fast growing in the aerospace, government, defense and commercial markets. We are seeking self-motivated individuals who flourish in a dynamic and fast-paced work environment. If you are interested in a performance-driven company with opportunities for career advancement, then apply today! We offer competitive benefits: Opportunities for growth and career advancement Medical, dental, vision and other insurance Generous Paid Time Off Retirement benefits such as 401k Employee discounts Training opportunities Daily lunch Basic Functions: Office Administrator is responsible for handling the day-to-day administrative tasks like supporting Yonkers based executives as an executive assistant, greeting guests and customers, and monitoring office supply inventory. This individual will also support the sales operations team in an administrative capacity. This will include filling in when sales representatives are out of the office or when volume requires it as well as pulling/scrubbing reports, maintaining data and sharing information with the sales team as necessary. Specific Duties: Greeting visitors and facilitating visitor prescreening. Maintains access to visual compliance to screen visitors. Oversee daily facilities management activities. Ordering additional lunch for the corporate office and maintaining the appearance and cleanliness of the break rooms and kitchen. Monitors traffic of incoming visitors within company property by adhering to company's visitation policy. Purchasing office supplies with company purchasing policies and budgetary restrictions. Maintaining consistent inventory of office, kitchen, and marketing supplies. Replenishing items when necessary Managing incoming and outgoing correspondence, include emails, faxes, mail, and packages. Monitor inbound PO's, outbound SO's, Issued RMA's, Discrepant Material and communicate with Sales to keep dates current/updated. Assisting Sales with completion of company forms for new Vendors and Customer Supporting Sales with daily functions as needed. Assist in coordination of all company events including parties, corporate events, and employee outings. Act as the point of contact and communications hub among executives, employees, clients, and other external partners. Manage information flow in a timely and accurate manner. Assist with special projects as needed. Experience and Education: High school diploma or equivalent. Bachelor degree, preferred. 1+ years of office and/or executive administration experience in an office of at least 75 people. Experience in a fast-paced environment. Ability to multitask and complete tasks in a timely manner; deadline driven environment. Proficiency with MS Office (Word, Excel, PowerPoint). Keen attention to detail. Use known education principles and stay up to date on new training methods and techniques. Adequate knowledge of learning management systems and web delivery tools. Strong interpersonal communication skills. Warm and welcoming personality and great organizational skills. About Triman Industries Inc. / Brighton Cromwell / CTG: Through the recent acquisitions of Brighton Cromwell and Crestwood Technology Group (CTG), Triman Industries has now become the leading military aftermarket supply chain management platform bringing significant scale, broad market reach and a unique value proposition for its U.S. and international customers and partners. We are committed to delivering best-in-class supply chain management solutions to ensure high levels of performance and operational readiness. Triman, based in West Berlin, NJ, is a premier provider of distribution, supply chain and repair management solutions to the military aftermarket. Triman represents a growing list of over 65 OEM partners and serves as the critical link between highly engineered systems and components and the military end user, providing a full suite of value-added services including inspection & testing, warehousing, packaging, contract administration, sales & business development, export management, repair management and engineering. Brighton Cromwell, based in Morristown, NJ, is a technology-enabled supply chain integrator providing distribution, logistics and kitting solutions to the Department of Defense, prime contractors and OEMs globally. It has established exclusive partnerships with over 20 OEMs, providing a large number of aftermarket parts and equipment for a wide variety of tactical military vehicles, aircraft and naval systems. Brighton Cromwell leverages its proprietary IT system, SEDNATM to drive workflow and provide unique data analytics to its OEM partners and customers. CTG, based in Yonkers, NY, provides supply chain solutions designed to keep fleets and systems operational, ready and safe by supplying parts, materiel and obsolescence management solutions to the Department of Defense, commercial airlines, MRO providers and OEMs. It specializes in sourcing obsolete and hard-to-find parts across a broad range of air, ground, sea, cyber and space domains, while meeting the cost, schedule and performance goals of its customers. CTG is also recognized as a leader in counterfeit avoidance testing and inspection and is the first to earn AC7402 CAAP (Counterfeit Avoidance Accreditation Program) certification, which is recognized by customers and the industry as the highest quality management and inspection standard for suppliers and distributors. Triman Industries is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, veteran status, disability status, genetics, or sexual orientation and gender identity. Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Paid time off Professional development assistance Vision insurance Schedule: 8 hour shift Monday to Friday Ability to commute/relocate: Yonkers, NY 10701: Reliably commute or planning to relocate before starting work (Preferred) Education: High school or equivalent (Preferred) Experience: Microsoft Powerpoint: 1 year (Preferred) Microsoft Excel: 1 year (Preferred) Work Location: One location

to possible Permanent Summary: Office Coordinator coordinates and serves as liaison for all those receiving services in the division including special projects and administrative duties. · Maintains all case files, ensuring their compliance with audit regulations. · Maintains tracking sheet for care management deadlines · Performs a broad range of administrative and clerical tasks, including, though not limited to: data entry, typing, generating reports, forms and memos, filing, copying, and scheduling appointments. · Maintains the Division's supplies inventory. · Prepares monthly billing and ensures timely submission. · Additional administrative/clerical duties as assigned. Qualifications Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education/Experience: High school diploma/GED plus two years' experience, or equivalent combination of education and experience. Daily access to an automobile is required. A valid NY State Driver's License and ability to drive and driving record acceptable for agency insurance coverage are required. Remain current in all DOH, OMH, and agency required trainings. Candidates must be cleared and maintain acceptable record under the NYS Justice Center mandated criminal background check process. Must be clear and maintain an acceptable record under the Medicaid Fraud & Abuse clearance process. Requires flexing regular schedule to accommodate meeting and event times including occasional evening, weekend and holiday work.

Full Time Office Coordinator - Montebello, NY Montebello, New York iPostal1, the leading provider of Digital Mailbox technology worldwide, is seeking a highly organized and proactive Office Coordinator to support our Corporate office operations. Our website, ***************** lists 3,000 addresses, including retail pack and ship stores, 1,000 Staples stores and coworking spaces. Customers choose a mailing address for business or personal use and view and manage their postal mail and packages anywhere with an app or online. To excel in this role, you should be an excellent verbal and written communicator, able to think on your feet and have a positive, team-oriented attitude. If you are looking for a friendly environment with a lot of energy and diverse work, this could be a great opportunity for you! This position will be based in our Montebello, NY headquarters, Monday - Friday 9:00 am- 5:00 pm. Responsibilities: Marketing Welcome Boxes creating, stuffing, and generating labels for the boxes Shipping Tradeshow Materials - making labels, calling in pick ups Receiving tradeshow Materials - products that come in, pallets being returned from shows, ie: poly bag receiving Occasionally picking up materials at Minute Man Printing Shipping out fleeces to partners who receive good reviews, writing notes Organizing the Marketing closet - keeping track of notebooks, water bottles, fleeces, bags, fixing the closet when items get replenished or when the closet gets disorganized Customer Service / Operations Assist on Projects- ie: PayPal refunds, BCG compliance, projects or tasks that need an extra set of hands Receiving company mail and packages Assisting the Executives with shipping mail and packages Covering the Mail Center when needed Miscellaneous errands - miscellaneous small gifts, post office needs, gift cards, etc. Amazon, WB Mason, and Costco Ordering - ordering office supplies, ordering snacks, keeping track of inventory of what needs to be replenished, putting way all of the items that come in, keeping the refrigerators and coffee/snack areas stocked daily Travel - Booking and tracking companywide travel, being available to those traveling during and outside of office hours Event coordination Calendar Management - conference rooms Qualifications: Previous Office Coordinator or Administrative role preferred Excellent communication skills Strong attention to detail Enjoy working with a team Excellent computer skills Special event coordination is a huge plus! A proactive, solution-focused mindset Comfortable managing multiple priorities in a fast-paced environment, collaborating across teams, and taking ownership of follow-ups to drive tasks to completion iPostal1 is an Equal Opportunity Employer and considers all applicants for employment without regard to race, color, religious creed, ancestry, religion, sex, sexual orientation, gender identity and/or expression, pregnancy, age, national origin, marital status, disability, military status, genetic information, or any other category protected by law.

Guidance Residential, LLC is a strong, growing company that specializes in residential mortgage lending. Our team members are a vital strength in our ability to grow and continue to serve our customers. We currently have an opening for a full-time Receptionist/Office Coordinator, who will perform the full range of administrative duties, including welcoming visitors, assisting in event planning and managing the office functions. As a member of the administrative team, the ideal candidate will collaborate with office management to provide a customer experience that is consistent with the goals of GR, as well as, meet the needs of the internal and external customers. ESSENTIAL DUTIES & RESPONSIBILITIES * Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department * Answers questions about organization and provides callers with address, directions, and other information * Retrieves messages from voice mail and forwards to appropriate personnel * Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel * Coordinates and arranges meetings * Assists with event planning, including Masjid presentations and Realtor events * Takes care of general housekeeping matters * Performs clerical duties as needed, such as filing, photocopying, and collating * Performs other duties as assigned by management to fulfill other office needs QUALIFICATIONS & COMPETENCIES * Minimum two (2) years related experience * Proficiency with MS Office programs, including MS Word, Excel, and PowerPoint * Excellent administrative and organization skills * Exceptional follow-up and customer service skills * Able to communicate clearly and effectively with customers, co-workers and managers * Strong attention to detail Aside from the requirements above, the ideal candidate will have a proven track record in exceptional follow-up and customer service, and must be able to prioritize multiple projects to ensure deadlines are met. Must also be able to demonstrate initiative and use independent judgment within Guidance's established guidelines and procedures. We offer a competitive salary and a comprehensive benefits package including Medical, Dental, Vision, Flex Spending, Life/AD&D, STD, LTD, 401K, Student Loan Payment, Profit Sharing, paid holidays and vacation. Guidance Residential is an Equal Opportunity Employer.

Job Description The Office Administrator will be responsible for assisting with all tasks and faucets of the Human Resources and Payroll departments. Opportunity for growth and development for the right candidate. Willing to train. GREAT OPPORTUNITY WORKING IN A VERY FRIENDLY AND FAST PACED OFFICE ENVIRONMENT!! Experience: Gather information on hours worked for each employee Audit and process payroll documents Review weekly timecards to for multi-department and multi-state payroll processing Process employee data for new hires, employee changes, and any additional time & attendance data as needed Maintain vacation, sick and PTO time records Creates reports on demand Assist with the onboarding and offboarding processes Assist HR/Payroll with projects, tasks as needed Assist with benefits and enrollments Responsible for scanning documents to appropriate employee files Reconciliation of monthly bills Qualifications: Minimum of 2 years experience Payroll and HR support (preferred) Knowledge of Payroll/HR practices and programs (preferred) Trustworthiness and ability to maintain confidentiality Proficiency in Microsoft Office - Basic excel (preferred) Excellent oral and written communication skills Ability to work well in a team setting as well as individually Ability to accurately generate reports and data as needed ADP WorkForce Now Payroll: 2 Years (Required) Gabrielli Truck Sales is an Equal Opportunity Employer. We value a diverse and inclusive working atmosphere. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to pregnancy, race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law. Gabrielli Truck Sales provides reasonable accommodations for employees and applicants with disabilities or pregnant consistent with applicable law. If you need a reasonable accommodation during the application process, please let us know. Benefits: Medical and Dental plan Paid Holidays Paid vacation and sick/personal time 401k with an employer match EMPLOYER Paid Life insurance benefit Gym Reimbursement program

Job DescriptionBenefits: 401(k) 401(k) matching Dental insurance Free food & snacks Free uniforms Health insurance Training & development Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Office Coordinator to join our team. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include answering phone calls and greeting visitors, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Develop, update, and maintain relevant office procedures Create and maintain an organized filing system Greet and assist clients as they arrive Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Perform basic bookkeeping activities Contribute to company reports Address and resolve customer concerns with a professional attitude Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Office Coordinator or in a similar position Understanding of basic bookkeeping principles Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects Proficient in Microsoft Products and willingness to learn other tech products inorder to streamline all office work

Guidance Residential, LLC is a strong, growing company that specializes in residential mortgage lending. Our team members are a vital strength in our ability to grow and continue to serve our customers. We currently have an opening for a full-time Receptionist/Office Coordinator, who will perform the full range of administrative duties, including welcoming visitors, assisting in event planning and managing the office functions. As a member of the administrative team, the ideal candidate will collaborate with office management to provide a customer experience that is consistent with the goals of GR, as well as, meet the needs of the internal and external customers. ESSENTIAL DUTIES & RESPONSIBILITIES Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department Answers questions about organization and provides callers with address, directions, and other information Retrieves messages from voice mail and forwards to appropriate personnel Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel Coordinates and arranges meetings Assists with event planning, including Masjid presentations and Realtor events Takes care of general housekeeping matters Performs clerical duties as needed, such as filing, photocopying, and collating Performs other duties as assigned by management to fulfill other office needs QUALIFICATIONS & COMPETENCIES Minimum two (2) years related experience Proficiency with MS Office programs, including MS Word, Excel, and PowerPoint Excellent administrative and organization skills Exceptional follow-up and customer service skills Able to communicate clearly and effectively with customers, co-workers and managers Strong attention to detail Aside from the requirements above, the ideal candidate will have a proven track record in exceptional follow-up and customer service, and must be able to prioritize multiple projects to ensure deadlines are met. Must also be able to demonstrate initiative and use independent judgment within Guidance's established guidelines and procedures. We offer a competitive salary and a comprehensive benefits package including Medical, Dental, Vision, Flex Spending, Life/AD&D, STD, LTD, 401K, Student Loan Payment, Profit Sharing, paid holidays and vacation. Guidance Residential is an Equal Opportunity Employer.

Join the world's largest HVAC company, named by Forbes as one of America's Best-In-State Employers 2025! Daikin Applied is seeking an Office Administrator in Jersey City. Support an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best. Come be a part of an exciting journey at Daikin Applied, where innovation and excellence drive our every endeavor! Location: Hybrid (3-4 days a week in office) What you will do: Provide administrative support to the Site Manager, including calendar management, correspondence, expense tracking, and assisting with budgeting to meet project deadlines. Plan, coordinate, and execute local marketing initiatives to support business objectives and enhance brand presence. Act as liaison with corporate office for office technology requests and ordering business cards, letterhead, and name tags. Manage local approval processes per Limits of Authority and submit to corporate for processing. Partner with purchasing and monitor office budget; analyze spending and recommend adjustments. Handle accounting processes with local vendors, including invoice processing, check requests, contract management, and resolving billing issues. Review and improve office processes and procedures as needed. Maintain inventory of marketing materials and office supplies; ensure stock levels are met. Coordinate corporate travel arrangements to minimize costs. Support HR activities: new hire paperwork, onboarding tracking, interview scheduling, time-off calendars, e-time setup, and employee recognition programs. Train new hires on company systems and programs. Plan and manage office and customer events, including venue selection, contract negotiation, and budget management. Serve as point of contact for building management, security access, and vendor compliance. Collaborate with other administrative assistants on multi-site customer events and provide backup support as needed. Minimum Qualifications: High School Diploma or GED 2-4 years of administrative experience Bachelor's Degree (preferred) 2+ years Marketing Experience (preferred) Live 10-20 miles from our Jersey City location (preferred) What's in it for you: Competitive pay and benefits including Medical/Dental/Vision coverage, paid time off, 401K match, support for community involvement and much more! The ability to make an impact and shape your career with a company that is passionate about growth The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best The opportunity to work for a leading innovator in HVAC and make a difference in environmental initiatives to create a more sustainable world for all Potential to make an impact and shape your career with a company that is passionate about growth and development Endless opportunities to make an impact in a people-centered, growing company The typical annual base salary for this position ranges from $34.24 -$50.00/hr in New York and New Jersey. The range displayed represents the pay range for all positions in the job grade which this position falls. Individual base pay will depend on a wide range of factors including your skills, qualifications, experience, and location. Additionally, this position is eligible for a sales incentive plan. #LI-MT1 #LI-Hybrid If you're looking for an engaging career with growth opportunities in a supportive environment, you'll love a career at Daikin Applied!

We are seeking an Administrative Assistant for the TRiO Student Support Services (SSS) Classic department. This position will report to the Director of the Student Support Services-Classic Program. The Administrative Assistant is responsible for fulfilling clerical, accounting, technology, and event planning functions in support of the SSS-Classic Program's daily operations. This is a part-time, hourly position. Example of Duties: * Professionally greet and communicate with students, staff, visitors, and members of the public via telephone, electronic media, and in person to provide information regarding the SSS-Classic Program, College programs and services, activities, and policies. * Perform data entry and operate computer software programs in use at the college; compose correspondence, documents, and workshop materials. * Maintain Program database, file systems and records in electronic and hard copy formats. * Maintain a log of all program expenditures, purchase requisitions, and supply inventory. * Compile date and information for reports and analysis, including data verification and correction. * Complete various tasks associated with Program event preparation. * Develop Program promotional material for events and student outreach. * Liaise with internal and external stakeholders on behalf of the Director as directed. * Contact students as needed on behalf of the Director. * Maintain staff and departmental calendars and schedules; schedule meetings and appointments with students, staff, and community stakeholders as directed. * Take minutes at staff and other college meetings as needed. * Perform other duties as assigned by the Director. Qualifications: * Associate's degree required. * Minimum of two (2) years of experience working as an administrative or technical assistant in an educational setting. * Must be highly proficient with Microsoft Office suite. * Must be able to communicate effectively verbally, in writing, and in interpersonal relationships, as part of an administrative team. * Must be very organized, detail oriented and maintain strict confidentiality and professionalism. * Fluency in Spanish and experience working with ESL students is a plus. * Ability to work some evenings and weekends, as program requires. A completion of a background check will be required for the selected candidate. Compensation: The hourly pay for this position is $16. Benefits: * New Jersey Sick Leave: Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.) * Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance. * Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses. * NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.) * Voluntary Annuity Programs: Additional contributions to retirement account (Must meet eligibility requirements)