Branch office administrator jobs in Hamburg, NY - 154 jobs

Job DescriptionDescription: The Branch Administrative Assistant supports our Real Estate Sales Professionals in the administrative function of their duties to effectively service clients and customers. Additionally, this position provides comprehensive administrative support for the Branch Director and the management team. The successful candidate will be detail oriented with strong customer service skills and well adept to work in a fast-paced, teamwork environment. Primary Functions: Maintain listing inventory by entering new listings and revisions, upload media onto listings, and order home warranties where applicable Setup and maintain listing and sales files in compliance with Company standards and current DOS regulations Provide sales support to Sales Professionals and management and act as a liaison with the accounting department Maintain files and supply of standard printed forms for Sales Professionals, while assisting Sales Professionals in transaction correspondence Sort and distribute mail and post for outgoing mail Answer phones and assist in Sales Professional communications Other clerical and administrative duties as needed Requirements: Skills & Abilities: Proficiency with current office technology (Microsoft Office, Google Workspace, etc.) Ability and eagerness to work in a cooperative and collegial manner, within a teamwork environment Ability to multitask and prioritize workflow Excellent oral and written communication skills Education & Experience: Experience in an office setting and administrative role required, Real Estate experience preferred High school diploma or equivalent required Valid Driver's License required Physical Requirements: Prolonged periods sitting at a desk and working on a computer Ability to lift, push, and pull up to 15 lbs

Job Description At C&S Companies, we believe work environment, culture, and the opportunity to learn and grow are key elements when considering a new job. We are just the right size to provide the resources and support you need without the burdensome bureaucracy of a large corporate environment. To that end, we foster a family-friendly and supportive workplace; collaborative and employee-focused with an emphasis on quality, integrity, trust, fun, and accountability. We promote personal and professional growth by cultivating and sustaining a safe, inclusive atmosphere where everyone feels a sense of belonging. By encouraging employees to bring their whole selves to work, we create a diverse and equitable environment where all our voices are heard. The Office Coordinator performs a variety of office activities for group staff of 30-35 people and is an essential contributor to maintaining workflow & quality processes. This position provides administrative support to internal customers, as well as to external clients. This position could be full-time (8 hrs./day, 5 days/week) or be part-time (4 hrs./day, 5 days/week) or, depending on several factors. This position works in the office (not remotely). Job Responsibilities Greets clients, vendors, job applicants, and other visitors. Makes guests feel welcome. Maintains security awareness by monitoring presence of employee badges. Supervises and coordinates office services, including reception, mailroom, delivery and repair services, and document production, to ensure effectiveness and efficiency. Orders and organizes office supplies; monitors & maintains inventory. Performs general typing, emailing, copying, scanning, and data entry. Prepares a variety of documents including reports (including production & binding), graphs and charts, presentations, and templates. Plans office events and outings, acknowledges staff milestones. Responds to queries from clients and the public. Provides routine information and direction to callers and visitors. Periodically provides back-up phone assistance to receptionist in main office. May be called upon to manage project data, including project submittal logging and processing; project closeout documentation; preparation of meeting minutes and project report updates; and supervisor-directed communication with clients, consultants, and contractors. May assist in the preparation of technical proposals. Assists with bid solicitations and preparation of client recommendations. Maintains calendar(s) and may make travel arrangements for supervisor, group and/or office staff. Coordinates meetings, including meeting invites and distribution of agenda, preparing for and activating technology in conference rooms prior to meeting time, arranging for ordering/delivery of food, and making other necessary arrangements. Cleans up conference areas/kitchens and puts away leftover food following meetings. Organizes conference rooms to ensure technology and other required materials are present. Responsible for ensuring clean, neat reception area and conference rooms. Gathers and delivers/scans mail, faxes and all other correspondence for the group/office. Send outgoing mail, UPS, etc. Performs contact management in client database, including adding job opportunities and entering/updating client records. May coordinate drop-off and pick-up of plans, bids, equipment, and supplies; may accept survey and plan fees. May be asked to perform local errands & deliveries as needed. May assist in the coordination, completion, and submission of expense reports for supervisor and group/office staff. May assist group/office staff by entering project information into project/timekeeping system, may track local business development efforts. Coordinates administrative support functions with supervisor for new hires and staff changes. Identifies administrative needs and develops appropriate solutions or recommendations. Completes other projects and duties as assigned. Job Requirements Associates degree or appropriate combination of education & experience required. BS/BA degree preferred. Must have 5 years of administrative experience in a similar role. Proficient with Microsoft Office Products, emphasis on Word, Excel/PowerPoint and Outlook. Demonstrated initiative and ability to meet staff needs while managing multiple priorities & initiatives. Ability to interact with all levels within the organization and work in a fast paced environment. Ability to manage a variety of business and vendor resources. Ability to meet administrative milestones, deadlines and budget. Must have a positive, can-do attitude, be approachable, respectful, friendly and willing to make every effort needed for department members. Must be open to learning new software and processes as needed to support the team/business. Notary Public in New York State preferred or willing to obtain. Estimated Compensation Range and Benefits $22.00 - $28.00/hr* *Actual compensation may vary based on related work experience, geographical location and market conditions, education/training, certifications, and other credentials, as well as applicable knowledge and skills. Learn about our comprehensive Benefits WHO WE ARE: C&S Companies is a national planning, design, and construction firm with more than 600 employees and growing. For more than 50 years we have been delivering critical infrastructure design, planning and construction services in aviation, civil/site infrastructure, construction and program management, construction/design-build, energy, environmental, facilities, architecture, planning, sustainability, and transportation. We have offices throughout New York State, California, Florida, Michigan, Arizona, Pennsylvania, Ohio, Washington, and Kentucky.

Assists with most aspects of Global Capital Markets trust or entity administration and servicing of high net-worth private and institutional clients. Supports less experienced account relationship managers with limited supervision. May serve as administrator for medium to large (as defined by business) and/or highly complex clients. Serves as point of contact for client regarding daily administration. Maintains daily contact with clients to address general inquiries and/or facilitate client requests. Processes all related transactions, including collecting critical documents, processing cash disbursements, trades and account balances, establishing new accounts and facilitating client requests for discretionary distributions and trust terminations. Ensures proper administrative management for accounts under responsibility. Primary Responsibilities: * Oversee client relationships, making appropriate recommendations for routine internal business activities. * Assist account representative(s) in revenue generating activities by providing appropriate recommendations, preparing documents for and participating in meetings. Manage daily implementation of client strategies. * Foster client relationships with assigned client base, serving as primary point of contact for the client; make recommendations for services to correct and/or enhance the client experience. Resolve problems and respond to client requests in a timely manner. * Manage relationships with internal and external service partners; assess issues requiring immediate attention in a timely manner and work to resolve all other issues through the normal course of business utilizing available resources. * Develop and maintain industry knowledge applicable to the business and demonstrate the ability to articulate that knowledge internally and externally. Remain current on industry news applicable to the line of business. * Demonstrate an in-depth knowledge of corporate policies and procedures related to the administrative role. * Provide and maintain appropriate levels of controls to minimize losses. * Provide effective support of team members. * Understand and adhere to the Company's risk and regulatory standards, policies and controls in accordance with the Company's Risk Appetite. Identify risk-related issues needing escalation to management. * Promote an environment that supports belonging and reflects the M&T Bank brand. * Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable. * Complete other related duties as assigned. Scope of Responsibilities: The position may provide guidance to less experienced personnel or other staff. Education and Experience Required: Combined minimum of 4 years' higher education and/or work experience, including a minimum of 1 year relevant work experience with direct client contact Strong focus on customer service and satisfaction Strong verbal and written communication skills Education and Experience Preferred: Bachelor's degree focused on Finance, Business, Economics or Accounting and a minimum of 1 year relevant work experience with direct client contact CCTS (Certified Corporate Trust Specialist) certification if corporate trust focus Strong skills in pertinent software applications, with ability to learn new applications Experience working in a team environment Strong interpersonal skills with ability to build significant level of trust with clients Self-confident Proven ability to work well with highly capable and successful individuals Strong analytical ability Demonstrated ability to develop strong working relationships with administrative support areas appropriate to the business unit Experience contributing to positive working relationships and maintaining integrity and professionalism M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $22.61 - $37.67 Hourly (USD). The successful candidate's particular combination of knowledge, skills, and experience will inform their specific compensation. Location Buffalo, New York, United States of America

Assists with most aspects of Global Capital Markets trust or entity administration and servicing of high net-worth private and institutional clients. Supports less experienced account relationship managers with limited supervision. May serve as administrator for medium to large (as defined by business) and/or highly complex clients. Serves as point of contact for client regarding daily administration. Maintains daily contact with clients to address general inquiries and/or facilitate client requests. Processes all related transactions, including collecting critical documents, processing cash disbursements, trades and account balances, establishing new accounts and facilitating client requests for discretionary distributions and trust terminations. Ensures proper administrative management for accounts under responsibility. Primary Responsibilities: Oversee client relationships, making appropriate recommendations for routine internal business activities. Assist account representative(s) in revenue generating activities by providing appropriate recommendations, preparing documents for and participating in meetings. Manage daily implementation of client strategies. Foster client relationships with assigned client base, serving as primary point of contact for the client; make recommendations for services to correct and/or enhance the client experience. Resolve problems and respond to client requests in a timely manner. Manage relationships with internal and external service partners; assess issues requiring immediate attention in a timely manner and work to resolve all other issues through the normal course of business utilizing available resources. Develop and maintain industry knowledge applicable to the business and demonstrate the ability to articulate that knowledge internally and externally. Remain current on industry news applicable to the line of business. Demonstrate an in-depth knowledge of corporate policies and procedures related to the administrative role. Provide and maintain appropriate levels of controls to minimize losses. Provide effective support of team members. Understand and adhere to the Company's risk and regulatory standards, policies and controls in accordance with the Company's Risk Appetite. Identify risk-related issues needing escalation to management. Promote an environment that supports belonging and reflects the M&T Bank brand. Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable. Complete other related duties as assigned. Scope of Responsibilities: The position may provide guidance to less experienced personnel or other staff. Education and Experience Required: Combined minimum of 4 years' higher education and/or work experience, including a minimum of 1 year relevant work experience with direct client contact Strong focus on customer service and satisfaction Strong verbal and written communication skills Education and Experience Preferred: Bachelor's degree focused on Finance, Business, Economics or Accounting and a minimum of 1 year relevant work experience with direct client contact CCTS (Certified Corporate Trust Specialist) certification if corporate trust focus Strong skills in pertinent software applications, with ability to learn new applications Experience working in a team environment Strong interpersonal skills with ability to build significant level of trust with clients Self-confident Proven ability to work well with highly capable and successful individuals Strong analytical ability Demonstrated ability to develop strong working relationships with administrative support areas appropriate to the business unit Experience contributing to positive working relationships and maintaining integrity and professionalism M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $22.61 - $37.67 Hourly (USD). The successful candidate's particular combination of knowledge, skills, and experience will inform their specific compensation.LocationBuffalo, New York, United States of America

Job Description Part-Time Office Administrator Are you a dependable administrative professional who wants a meaningful part-time role where your presence truly makes a difference? StaffBuffalo is partnering with a long-standing, community-centered organization to hire a Part-Time Evening & Weekend Office Administrator, paying $20-$24/hour. This is a wonderful opportunity for someone who enjoys being the steady, reassuring voice on the phone, keeping office operations organized, and supporting essential evening and weekend workflows. In this Office Administrator role, you'll work closely with a supportive, close-knit administrative team, helping with essential paperwork, phone support, printed materials, and general office coordination. The ideal office administrator is warm, composed, proactive, and truly enjoys being the “glue” that keeps an office running smoothly. You'll handle meaningful administrative tasks, adapt to shifting priorities, and contribute to a well-organized, professional environment. If you're an empathetic, detail-oriented administrative professional who thrives in a caring, service-focused setting and appreciates work that matters, this could be the perfect part-time opportunity. This is an on-site, in-person position in the Buffalo area, part-time (20-30 hours/week), and requires one weekend shift plus several weekday evening shifts. Responsibilities Answer incoming calls with professionalism, compassion, and clear communication Handle day-to-day administrative tasks including data entry, documentation, printed materials, and workflow coordination. Create programs, cards, memorial videos, and other printed or digital materials. Assist team members and office leadership with administrative needs and follow-up tasks. Coordinate with a small weekend admin team and occasionally work independently for short periods. Present yourself professionally at all times (business attire required). Qualifications Strong computer skills; able to learn new systems quickly. Excellent communication and phone abilities with a warm, engaging, and professional tone. High level of empathy and emotional intelligence when interacting with callers. Dependable, proactive, and able to think several steps ahead. Comfortable staying composed during both slow periods and fast-paced, busy moments. Strong attention to detail with the ability to keep paperwork and information organized. Works well in a collaborative, supportive team environment. Schedule Evenings: typically between 10:30am-7pm or 11:30am-8pm (flexible rotations). Weekends: Saturday and/or Sunday, approximately 9am-5pm. Approximately 20-30 hours per week, depending on coverage needs. Ability to adjust hours with team coordination when needed. The advertised pay range represents what we believe at the time of this job posting, that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range. First time working with a Recruiter ? No problem! We make the process as smooth and straightforward as possible. Communication is key - to get started, all we need from you is an updated resume and some time to chat. Our team will get to know and your future career goals. Throughout the process, we will provide resume feedback, schedule and prepare you for interviews, provide client feedback, and coach you through the offer stage. StaffBuffalo is an Equal Opportunity Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, military status, or unfavorable discharge from military service.

Become a valuable member of our Client Service Rep team - submit your application for the Admin Assistant for Client Services Representative position today! Job Title: Administrative Assistant for Client Service Representative Department: Client Services Representative Reports to: Executive Leadership Team | Supervises: N/A Shift: M-F 8:30 AM-5 PM | Salary Range: $16.00 - $24.00 FLSA Status: Non-Exempt Hourly | Updated: Sept 17, 2025 Position Summary: Compu-Mail, a leading provider of integrated marketing solutions, is seeking a dedicated Administrative Assistant to support our Client Service Representatives (CSRs). As the Administrative Assistant, you will play a vital role in ensuring smooth and efficient operations within the client services department. Your responsibilities will include providing administrative support to CSRs, coordinating client communications, managing documentation, and assisting with various tasks to enhance client satisfaction. The ideal candidate will possess strong organizational skills, attention to detail, and excellent communication abilities. Essential Functions: Provide comprehensive administrative support to Client Service Representatives (CSRs) for smooth operations. Assist with scheduling meetings, preparing correspondence, and managing calendars. Serve as a primary point of contact for client inquiries and requests. Coordinate client meetings, including scheduling and logistics. Create, edit, and proofread documents, presentations, and reports. Ensure accuracy and completeness of client documentation and agreements. Assist CSRs in managing client accounts, updating information, and processing orders. Collaborate with other departments to ensure timely fulfillment of client orders. Work closely with CSRs and other team members to coordinate client projects. Facilitate internal communication and coordination between CSRs and other departments. Maintain accurate records of client interactions, communications, and project details. Identify and address administrative challenges to streamline processes and improve efficiency. Adhere to company policies, procedures, and industry regulations related to client services. Perform other various job duties as required. Education and Experience: High school diploma or a related discipline is often required or an equivalent combination of education and experience in lieu of a degree. Associate or bachelor's degree is preferred but not mandatory. Proven experience in an administrative support role is required. Previous experience in a client services or customer-facing environment is highly desirable. Familiarity with Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other office software is preferred. Experience in the marketing or printing industry is a plus, but not mandatory. Knowledge, Skills, and Abilities: Understanding of administrative principles and practices. Basic knowledge of office software such as Microsoft Office suite. Familiarity with client services or customer relationship management principles. Strong organizational skills with attention to detail. Proficient written and verbal communication skills. Ability to multitask and prioritize tasks effectively. Excellent interpersonal skills to interact with clients and team members. Ability to provide administrative support in a fast-paced environment. Capability to handle client inquiries and requests professionally. Aptitude for problem-solving and finding efficient solutions. Capacity to adapt to changing priorities and deadlines. The roles described represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, and sit for extended periods of time. The employee is required to regularly reach with arms and hands. Your hands and fingers frequently perform repetitive motions, including typing/keying tasks. Occasionally the employee will lift and/or move up to 10 pounds. This job requires close vision, peripheral vision, depth perception, and the ability to adjust focus. The above is not a contractual or binding document, nor does it alter the employment-at-will status. It is provided as a guide to the types of essential duties required to be performed. Duties may vary sometimes, and this description is subject to review. Modifications will be made as needed to support changes in business requirements. I have reviewed and understand the and believe it to be accurate and complete. I understand that Compu-Mail, LLC. retains the right to change the as they deem necessary. I will follow and adhere to my Job Description to the best of my abilities. Employee Signature: ________________________________________________________________ Date: _________________________________________________________________ Compu-Mail is an equal-opportunity employer. Compu-Mail recruits, employs, trains, compensates, and promotes regardless of race, religion, color, national origin, sex (including pregnancy and gender identity), sexual orientation, transgender status, disability, age, family or marital status, genetic information, military or veteran status, and other protected status as required by applicable law.

About the Role This position is responsible for providing comprehensive administrative and operational support to ensure the efficient and effective functioning of the office while maintaining established client service standards. The role requires regular communication with internal teams, clients, and external partners, as well as coordination of office operations, administrative activities, and support of operational workflows to facilitate seamless day-to-day business operations. Responsibilities This role will involve covering the Office Administrator's duties approximately 25% to 50% of the time, with the remaining time working as a Network Specialist within the alternative products team. The position will be on-site in the company's Buffalo Head-Office a minimum of 3 days a week, with additional days as needed. Office Administration Interact daily with staff, management, and external partners Address office needs and issues Schedule meetings and appointments Assist with travel arrangements Manage office supplies and kitchen/common areas Support staff, clients, and visitors Assist with presentations and print materials Operations & Network Support Monitor alternative valuation orders to meet service levels Communicate daily with Field Agents and clients Recruit, onboard, and support Field Agents Maintain consistent communication across all parties Identify issues and work with internal partners to resolve them Assist with technology testing and updates Support management with client relationship activities Complete additional duties and projects assigned Skills and Expertise Bachelor's degree preferred; 1-2 years business or administrative experience, with industry knowledge (mortgage, real estate, appraisal, or loan processing) a plus Strong attention to detail, clear communication skills, and solid customer service abilities Proficiency with basic computer applications and the ability to work in a fast‑paced environment Effective multitasking, organization, and independent work skills Self‑motivated, flexible, and collaborative team player The above statements are intended to describe the general nature and level of the work being performed by people assigned to this job. They are not intended to be an exhaustive list of responsibilities, duties, and skills required. About Solidifi Solidifi is a leading network management services provider for the residential lending industry. Our platform combines proprietary technology and network management capabilities with tens of thousands of independent qualified field professionals to create an efficient marketplace for the provision of mortgage lending services. We are a leading independent provider of residential real estate appraisals and title, and settlement services. Our clients include top 100 mortgage lenders in the U.S. and some of the largest banks and insurance companies in North America. Solidifi is a wholly owned subsidiary of Real Matters (TSX: REAL). Visit **************** for more information and stay connected with our latest news on LinkedIn. Equal Opportunity Employer Solidifi is an Equal Opportunity Employer; applicants are considered for all roles without regard to race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need. Please advise us at any point during the recruitment and selection process if you require accommodation. Solidifi is committed to compliance with all applicable legislation, including providing accommodation for applicants with disabilities.

Job Description We're a growing international environmental company specializing in manufacturing high-quality solutions for water and air purification, with operations across the United States including our expanding Buffalo, NY facility. Reporting directly to the Director, you'll handle core accounting functions including payroll preparation, accounts payable/receivable, sales invoicing, purchase order processing, and support in preparing monthly profit and loss statements. You'll work alongside an experienced Accounts Assistant in a supportive environment, with specific training provided to help you grow your skills. This is an excellent opportunity for someone with 2+ years of accounting experience who wants to gain hands-on exposure in an international organization, broaden their accounting knowledge, and take on increasing responsibilities. You Will Prepare and process payroll using Paylocity (or similar payroll systems) Handle sales invoicing and manage customer billing Process purchase orders and manage full-cycle accounts payable (vendor invoices, payments, reconciliations) Manage accounts receivable (invoicing, collections, customer payments, reconciliations) Perform data entry and maintain accurate records in SAP (or similar ERP systems like QuickBooks) Assist with monthly financial close processes, including preparation support for profit and loss statements Reconcile accounts, resolve discrepancies, and ensure timely & accurate financial transactions Collaborate with the Director and Accounts Assistant on day-to-day operations Requirements & Experience 2+ years of experience in an accounting/administrative role with direct payroll responsibilities Hands-on experience preparing payroll using Paylocity (strongly preferred) or similar payroll software Proficiency in accounts payable, accounts receivable, sales invoicing, and purchase order processing Working knowledge of accounting/ERP systems such as SAP, QuickBooks, and advanced Excel Strong attention to detail, organizational skills, and ability to manage multiple tasks in a deadline-driven environment Comfortable with data entry and financial record-keeping Eagerness to learn and grow within a dynamic international organization This role is ideal for a detail-oriented professional looking to build a solid foundation (or expand their expertise) in a stable, expanding company focused on environmental solutions.

Job DescriptionDescription: At Atlantic Testing Laboratories (ATL), we offer a dynamic career that blends fieldwork with office assignments. With 55 years of experience, ATL is a full-service engineering support firm operating from 11 offices throughout New York State. Our commitment to employee satisfaction and client service results in a culture of opportunity and inclusion. ATL is seeking qualified Administrative Assistant candidates for our Buffalo (Hamburg), New York office. This position provides an opportunity to work in a diverse marketplace and offers a challenging and rewarding career. Administrative Assistant Qualifications: Degree in Business or related field, or 2+ years of experience in an administrative role, preferably in the construction and/or architecture/engineering field Time management skills and the ability to prioritize work Attention to detail and strong organizational skills Proficient in the use of MS Office (Word, Excel, and Outlook) Strong written and verbal communication skills Ability to effectively multitask in a fast-paced, dynamic work environment Ability to work both independently and in a team environment Administrative Assistant Responsibilities: Provide direct administrative support to division management and technical staff Prepare proposals and invoices Answer and direct telephone calls Assist with scheduling and dispatching of field staff Process timesheets and expense reports for divisional staff Process purchase requisitions Assist with onboarding of new hires Competitive Benefits Package: Medical Dental Vision Life Flexible Spending 401(k) Paid time off ATL is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, national origin, sex, sexual orientation, gender identity, genetic characteristics, disability, military status, protected veteran status, and any other basis protected by applicable local, state, or federal law or Executive Orders. Requirements:

Job Description CME Associates, Inc. (CME) is an engineering technology firm providing comprehensive Construction Materials Evaluation and Technical Support Services. Our experts specialize in geotechnical engineering, construction materials evaluation, special inspections, geological sciences, subsurface exploration, and investigative engineering. Summary The primary role of the Administrative Assistant is to receive incoming requests for services from clients and create a daily schedule for our field staff. Hours for this position are 8:00am-4:30pm, Monday - Friday. Responsibilities and Duties Be first point of contact for calls from clients, and maintain open communications regarding services Create and publish daily schedule for field services Complete report tracking and create project folders that include specifications and drawings Maintain open communication between technical staff and management Qualifications and Skills HS Diploma; Associate degree in Business Administration or related is ideal Experience with Microsoft Excel, Outlook, Word Ability to work independently and make decisions in accordance with established procedures Must have good attention to detail, customer service, and problem-solving skills Ability to maintain confidentiality Compensation: $20 - 22 / hour Benefits and Perks CME offers competitive wages and all benefits listed here: Health, Dental, Vision, 401K, Health Savings Account, Supplemental Insurance Products, and Paid Time Off (including Holiday, Vacation, Sick and Personal) for full-time employees. This is an Equal Employment Opportunity. All qualified applicants will be afforded equal employment opportunity without regard to race, color, sex, age, marital status, sexual orientation, gender identity, religion, national origin, disability, status as a protected veteran, or any other characteristic protected by federal, state, and local laws. CME Associates, Inc. is an Affirmative Action Employer. A New York State Certified Woman Owned Business Enterprise (WBE). Powered by JazzHR tX4Ozwisxt

About Ascend At Ascend, we understand the struggles that accounting & finance professionals face in traditional public accounting firms - from rigid hierarchies, overwhelming workloads, and the elusive work-life balance. It's time for a transformative change. We believe your ambition should not be constrained by outdated practices or opaque career paths. Here, you're not just a number; you're a valued member of a community that supports & celebrates your professional & personal fulfillment. Our mission is to transform the public accounting experience into one where work-life harmony is a reality, and where your career advancement is supported by a nurturing network and comprehensive resources. Ascend empowers entrepreneurial CPAs to reach their goals with an innovative growth model that brings our partner firms into the new age. Backed by private equity from people-focused Alpine Investors, Ascend is building a modern platform for regional accounting firms that enables them to stay independent while having access to resources of a large CPA firm. These resources include growth capital, robust talent acquisition, best-of-breed technology, a catalytic leadership system, shared back-office services, and modernized equity incentives. Founded in January 2023, Ascend attained revenues sufficient to qualify it as a Top 100 U.S. accounting firm within six months of operation. Explore Ascend, where your career soars without sacrificing your quality of life. About Tronconi Segarra & Associates We are a top 3 accounting and advisory firm in Western New York with nearly 140 partners and associates, including 70 CPAs serving clients across the U.S., Canada, Europe, and South & Central America. We serve all industries and have deep expertise in small business, manufacturing, education, e-commerce, aerospace & defense, construction, insurance, professional services, private equity, non-profits, and government entities. Our key services include Tax Advisory services, M&A/Transaction Advisory services, State & Local Tax services, Client Accounting & Advisory Services (CAAS), Audit & Attestation Advisory services. We have many additional services that we specialize in. We strategically partnered with Ascend, an accounting firm platform, in 2025 to expand our footprint and enhance our capabilities and service offerings to our clients. The Team You Will Join At Tronconi Segarra & Associates (TSA), we empower every client to become his or her best and most confident self through the responsible provision of high-quality financial and business services, products and information. Over the years, our clients have told us that our solutions have made a difference in their businesses and given them the confidence to take the next steps - buy or sell a business, expand a plant, open a new branch, hire additional employees, prepare for the next generation to run their business, expand sales to a new country. And we've been with them every step of the way, providing the support, services and information they need to reach the next level of success. The Opportunity As a Tax Administrative Specialist, you will play a critical role in supporting the operational and administrative needs of the Tax Practice Area. Reporting to the Practice Area Manager, you will assist with client onboarding, document management, scheduling, and billing coordination to ensure exceptional client service and smooth workflow execution. This position for a detail-oriented, proactive professional who thrives in a collaborative environment and is passionate about delivering high-quality administrative support. How You Will Help Us Build a Confident Future: Client Onboarding: Support client onboarding for the Tax Practice, ensuring accurate setup in CCH Axcess with complete required fields (e.g., email, engagement details). Help with document collection, upfronting, scanning, and final delivery of tax engagements. Coordinate sign-off and delivery processes for client deliverables. Client Support: Assist tax professionals with client communications and document preparation. Support scheduling and coordination of client meetings, ensuring all necessary documentation is prepared in advance. Assist with directing client inquiries and provide timely responses to maintain client satisfaction. Support client meeting preparation and ad-hoc engagement needs. Tax Return Delivery & Compliance: Ensure timely delivery of tax returns via Safesend, binding, mail, and e-filing. Administrative Coordination: Perform general administrative duties, including data entry, filing, scanning, and backup receptionist coverage during breaks. Support the Practice Area Manager in departmental initiatives and priorities. Organize and maintain accurate client records in firm systems. Support data collection, document scanning, and client follow-ups for tax engagements. What You Need to Succeed (Required Qualifications): High school diploma or Associate's Degree Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Ability to work independently and as part of a team. Professional demeanor and high level of integrity. What Will Give You an Edge (Additional Skills): Experience in a Certified Public Accounting or tax preparation environment. Familiarity with Practice Management Systems (e.g., CCH Axcess). Strong problem-solving skills and ability to manage multiple priorities. Success Measures: Accuracy - Client records and billing data maintained with zero errors. Timeliness - Meeting preparation and document collection completed on schedule. Client Satisfaction - Positive feedback from clients and tax professionals. Operational Support - Reliable and proactive assistance to PAM and tax team. The annual base salary range for this role is $55,000 - $65,000. This range includes the anticipated low and high end of TSA's salary range for this position. Actual compensation may vary based on various factors, including experience, education and/or skill level. At Ascend, we provide a fair and equal employment opportunity for all candidates regardless of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity/expression, age, marital status, disability, or any other legally protected characteristic. Ascend hires and promotes individuals solely based on qualifications for the position to be filled and business needs.

SDA hourly rate: $16.00 - $31.50 *This position is reserved for applicants that have been selected by a person receiving services. If you haven't been selected by a person receiving services, please consider applying for other opportunities listed on our job board.* The Self Determination Assistant provides instruction and supervision to people participating in the Self-Direction Program, including Community Habilitation and In Home Respite. The Self Determination Assistant works with individuals in their own homes and in the community to increase their independence in activities of daily living. ESSENTIAL FUNCTIONS/RESPONSIBILITIES • Assists individual in skill-building activities as defined by Staff Action Plan, such as, but not limited to: o Gaining and maintaining independence in areas of their daily living skills o Providing a break to the Caregiver (In Home Respite only) o Accessing and/or being involved in their community o Learning social skills while at home and/or in community o Other duties as outlined in the Service Plan and as assigned. • Provide ongoing supports and safeguards as required by individuals Service Plan (this may include budgeting, transportation, and incidental personal care tasks) • In all cases responsible to submit necessary billing and program documentation and responsible for any improper or fraudulent submissions. • Responsible for insuring that all confidential and potentially sensitive information is processed, maintained and utilized according to the procedures in a strict and confidential manner. • In all cases complies with all applicable regulations, policies and procedures and agency required trainings. • Safely transports individuals to and from activities and appointments, in their own vehicle. • You have a co-employment status. This is a co-management between the individual/family and/or guardian and People Inc. as the hiring agency. There is required communication with your People Inc. Supervisor on a regular basis. MINIMUM QUALIFICATIONS 18 years of age High School Diploma or GED preferred. Valid driver's license unless otherwise listed in self-directed plan. Ability to transport individuals in personal vehicle as needed. Valid driver's License and insurance documentation is required. (Unless hiring party being served has agreed it is not needed) Ability to use a personal device (cell phone, tablet, etc.) that meets agency requirements to complete documentation. This includes downloading Microsoft Intune (a Mobile Device Management software that ensures compliance with security controls to protect agency information) and additional apps. Compliance with any applicable regulatory background checks. Meet Individual/Individual Family specified requirements. Ability to meet physical requirements of the position as required by prescribed program/plan. MISCELLANEOUS PROVISIONS • People Inc. acts as Fiscal Intermediary pursuant to applicable program regulations. • The Individual/Individual Family and/or Guardian serves as managing employer and supervisor and are in control of work environment pursuant to applicable program regulations. Why People Inc.? When you join the People Inc. team, you can make a difference in the lives of people receiving services while also receiving outstanding benefits (generous PTO, PTO buyback, affordable insurances, tuition reimbursement, career mentoring, shift incentives and more), consistent schedules and the opportunity to help others move closer to their life goals and dreams. People Inc. is the regions most experienced provider of programs for people with developmental disabilities and other special needs. We understand that working one-on-one with people who have disabilities and helping them in all aspects of daily life takes someone who's dedicated, caring and compassionate - that's how we treat our employees.

UBMD Orthopaedics & Sports Medicine is looking to hire a Full Time Physical Therapist Secretary. This is a Physical Therapy Secretary position at our Canalside Location, located at 100 Washington St. Buffalo, NY 14203. The schedule is Monday through Friday covering hours of operation between 7am and 6pm with varying schedules to cover. We are looking for candidates with Full time availability. The position is primarily administrative, dedication to customer service is highly desired. Candidates who are team players with a strong, reliable attitude and work ethic are encouraged to apply. Other duties include, but are not limited to: Job Duties Medent/Epic experience Physical Therapy Reception Experience Ability to occasionally travel between sites Flexible hours based on the need of the business. Normal hours of operation are 7AM-6PM with varying schedules to cover. Insurance verifications Patient check in/check out Ensures patient has signed any required documents including HIPAA and Financial Policies. Verifies Patient demographic information is complete and correct including address, phone number, email, pharmacy, referring Doctor and PCP information and ensures required "Meaningful Use" fields are complete. Reviews all patient forms for accuracy and completion according to office policies prior to accepting. Demographic & medical history forms to be updated with change or annually. Reviewing and sending Triages Basic clerical - scanning, copying, faxing Excellent verbal and written communication skills Qualifications High School Diploma or equivalent required. Healthcare experience preferred. Medent experience required Physical Therapy Reception required. Excellent communication and customer service skills required. Must be able to multi-task and desire to work in a fast-paced, team-oriented environment. Job Type: Full-time Pay: $18.00 - $22.00 per hour. Benefits: Bereavement leave Dental insurance Dependent health insurance coverage Employee assistance program Family leave Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Opportunities for advancement Paid jury duty Paid sick time Paid time off Parental leave Retirement plan Vision insurance Healthcare setting: Private practice Medical specialties: Orthopedics Sports Medicine Schedule: Day shift Evening shift Monday to Friday No weekends Experience: Medical Reception: 1 year (Preferred) Customer Service: 1 year (Preferred) Work Location: In person

Department: Head Start Reports To: Office Manager/Director FLSA Status: Non-Exempt WSP Grade: Secretary I= Grade 3 OSHA Class: III Prepared By: Hs Administrator Approved By: OPC/CAO Board Approved Date: May 2001/Approved 1/2017 Hourly Salary: $16.50 SUMMARY Subject to the direction of the Office Manager or Director. The person in this position will assist the Office Manager or Director. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Assists Office Manager with new and renewal licensing of CAO Head Start sites. Assists Office Manager in compiling data for Program Information Report (PIR). Program Secretary works with CAO Head Start Coordinators and personnel to create and update CAO Head Start program forms. Types minutes of meetings for CAO Head Start Program. Responsible for maintaining supplies inventory and distribution of supplies to CAO Head Start centers and office personnel. Assists Office Manager in coordination of transportation. Responsible for trouble-shooting and maintenance of desktop copiers at various CAO Head Start sites. Makes deliveries or drop-off paper work to centers as needed. Maintain network printers in office. Prepares a variety of correspondence, complex summaries and reports as it relates to the program. Operates office machines and manages all out-of-town travel requests and reimbursements. Serves as switchboard operator when needed. Assists Office Manager with time sheets and payroll. Fill in for office clerk as needed, model positive work ethic for parents and staff. Qualifications QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must have some training in the following: Spreadsheet applications (i.e., Lotus, Excel) Operating systems (i.e., Windows 3.1, Windows 95, MSDOS Must have ability to understand and carryout complex written and oral instructions Must have good organizational skills Must have drivers license and transportation EDUCATION and/or EXPERIENCE Secretary II: Associates Degree in Business Administration; or two years business school with certificate of completion; or Certified Professional Secretary. Secretary 1: High School diploma Either position: Two to three years computer experience Certificates, or other documentation, of computer training At least two (2) years progressively responsible experience in secretarial work Good knowledge of office terminology, procedures and equipment Previous Head Start experience preferred Erie County resident preferred PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk/hear, write/type, stand and walk. The employee must occasionally lift and/or move up to 25 pounds. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate, sometimes, noisy.

Administrative Assistant Because we are expanding rapidly through acquisitions and internal growth, we have an excellent opportunity available for an Administrative Assistant at our Buffalo branch located in West Seneca, NY. The hourly rate for this position is $22.00-$23.00, depending on experience. We are hiring immediately! Founded in 1935, Roto-Rooter is North America's largest plumbing, drain cleaning, and water cleanup services provider. Roto-Rooter operates businesses in over 100 company-owned branches, independent contractor territories, and approximately 400 independent franchise operations, serving approximately 90% of the U.S. population and parts of Canada. If job security, top pay, excellent benefits, and career advancement representing a well-known national brand are what you're looking for, Roto-Rooter is the company for you. We take a lot of pride in being a great place to work, providing excellent pay and top benefits. Responsibilities The primary role of the Branch Administrative Assistant is to ensure smooth and accurate completion of office operations and act as administrative support to the management team. Communicates benefit information to employees. Interfaces with appropriate Home Office personnel to answer general employee questions. Collects and files signed time records for hourly and commissioned employees. May compute payroll for office staff and forwards it to home office payroll representative. Works with payroll representative to resolve any payroll discrepancies. Handles customer's confidential payment information. Balances services technicians turn-in paperwork against computer reports and completes reconciliation reports of technician credit cards according to company policy. May call all current A/R accounts to confirm receipt of the correct invoice. Also may call all delinquent accounts to collect past due balances. Prepares correspondence and inter-office memos as needed for communication between customers, management, office staff, and technicians. Orders and maintains office supplies for the branch. Requirements Demonstrated prior experience in accounts receivable accounting is highly preferred for this role. Proven ability to thrive in a fast-paced environment. A suitable candidate must work well within a team, be able to multitask and prioritize multiple assignments and deadlines, and have excellent organizational skills. A working knowledge of various common software programs such as Microsoft Office (Word, Excel). AS400 knowledge is preferred. Self-starter who is organized, thorough with attention to detail & follow-up skills. Highly motivated, detail oriented, able to work independently Benefits At Roto-Rooter we believe our greatest investment is in our employees. We prioritize the health and well-being of our team and their families. That's why we offer an extensive employee benefit package including: Medical insurance with a Prescription Drug Card Accident and Critical Illness Insurance Dental Insurance Vision Insurance Paid Vacation Paid Training Life Insurance Matching 401K Retirement Savings Plan Tuition Reimbursement Profit Sharing Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions. Throughout our 86 years in business, we've found that military training and structure are a great fit at our company. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law. Advertising Tags IND33 #LI-ONSITE

Chautauqua Institution owns and operates the Chautauqua Hotel Company, a historic full-service comprehensive hotel that has 150 rooms for guests. The Athenaeum Hotel houses the Heirloom Restaurant, and the Lobby Lounge. The Athenaeum Hotel is open from late April through October for conferences and events. The Hotel is in full operation during the Chautauqua Institution summer season, from late June through late August. About Your Compensation Compensation for this position starts at $18.50/Hour and, with demonstrated experience and qualifications, candidates may earn up to $20.00/Hour. About Your Work Serve as an end-user of Ultimate Kronos Group (UKG)'s Recruiting Gateway to support Talent Managers with actively moving candidates through the recruitment and selection processes, including candidate pre-screening and scheduling interviews, as directed. Contribute to recruitment efforts by understanding the talent pool and coordinating outreach to qualified candidates for talent managers with staffing needs. Assist management with the recruitment process by closing filled job postings and/or opening a new requisition to account for turnover using the Recruiting Gateway. In collaboration with the Human Resource Generalist, support managers in tracking their hires through the electronic onboarding processes centralized in Human Resources. Use available reporting to understand hire status to physical start date and to ensure accurate and timely follow-up for outstanding requirements preventing hire. On completion of onboarding, coordinate department-level orientation processes for hires at Chautauqua Hotel Company, including scheduling hires for orientation and training sessions. Coordinate posting of departmental schedules using Homebase and provide employees with support accessing accounts/schedules on Homebase or accounts on UKG. Ensure appropriate Payroll Action Form (PAF) submissions for changes to employment records with required approval/documentation for secondary jobs, transfers, pay or status changes, and terminations/notices. Provide administrative assistant with time management and tip reporting, in compliance with all policies and procedures and federal, state, and local labor and tax laws. In partnership with key stakeholders for J-1 Visa students through Interexchange, coordinate arrival dates/start dates, travel arrangements, appointments/paperwork with the Social Security Office, and support community engagement and general questions to ensure assimilation into the workplace and organization. Reconcile and verify invoices and prepare vouchers for approval and payment. Enter financial data accurately into accounting software or Excel. Reconcile vendor statements and investigate discrepancies. Input data relating to central inventory orders and venue charges. About the Referral Program Chautauqua Institution's Referral Bonus Program is a talent solution to recruit, develop, and retain a diverse workforce that encompasses all the skills and experience necessary to deliver on our goals and objectives. Chautauqua Institution will provide a $500 referral bonus (less taxes) for active employees referring a new candidate who is hired and remains employed for at least 90-days from the first physical date of work. In the case of seasonal positions working less than 6-months, the new candidate must remain actively employed for at least 30-days from the first physical date of work and until the closing date of the season. The closing date of the season is the last Sunday in August. About Your Work Schedule Chautauqua Institution and Chautauqua Hotel Company offer flexible schedules, full and part-time, for seasonal employment during summer operations starting annually each June and concluding in August. Seasonal employment may be available earlier (pre-season) and beyond season (post-season) based on business needs and candidate availability. Schedules typically include evenings, weekends, and/or holidays as a requirement. Schedules are typically eight-hour shift with a start time that varies between 7:00 a.m. and 12:00 p.m. for a total of 40/hours per week. The schedule will be dependent on seasonal hours of business, sales volume, and employee status (full-time/seasonal or part-time/seasonal). Scheduled hours may include evenings, weekends, and holidays based on business needs. Part-time work is available pre/post the summer season (mid-April to late-October). About Living on the Grounds No employer-provided housing is available for this position. Applicants should plan to secure independent housing or reside within a commutable distance. About Chautauqua Institution Chautauqua Institution is a not-for-profit global convener of dialogue on the most significant issues of the day through engagement across four pillars of the arts, education, religion, and recreation. The Chautauqua community is located on the shores of Chautauqua Lake in southwestern New York State and comes alive each summer with a unique mix of visual and performing arts, lectures, interfaith worship/programs, and recreational activities. Chautauqua Institution owns and operates Chautauqua Hotel Company, a comprehensive hotel, food & beverage, conferencing, and events organization. Discovering Your Chautauqua Experience There are countless ways that our talent will engage with our mission, vision, and diverse communities, and you are invited to immerse yourself in our programming as a gateway to this experience. Employees will receive a traditional Chautauqua gate pass, free of cost, which provides access to many of our programs at the Amphitheater. Our Commitment to IDEA Chautauqua Institution values Inclusion, Diversity, Equity, and Accessibility (IDEA) as a priority in our strategic plan, 150 Forward. One of our five core values is “The dignity and contributions of all people.” We are committed to creating conditions where everyone can engage as complete and valued participants in the Chautauqua experience. The Institution is an equal opportunity employer committed to equitable and inclusive hiring practices. Applicants and employees will not be discriminated against based on any status protected under federal, state, or local law. We especially welcome applications from those who can demonstrate experience, engagement, and professional expertise in IDEA. Joining Our Talent Community Join our talent community online at CHQ.org/employment. You are encouraged to learn more about Chautauqua Institution at CHQ.org and view the 150 Forward Strategic Plan at 150fwd.CHQ.org.

If you believe healthcare is a right, that everyone deserves high quality care so they can enjoy their highest level of health and wellbeing, and you value each person's individual story - consider joining us at Neighborhood! As an Administrative Assistant you'll play an important role in the success of the organization by using your attention to detail, resiliency, communication and collaboration skills. About the Role: You'll apply your kindness and customer service skills as you interact with staff and visitors, as you are the first ambassador they will interact with in the administrative office. Responsibilities include: Performs administrative duties for the executive office and site Carries out customer service to staff and visitors Maintains inventory and coordinates supply purchasing Performs notary duties You will be based at our Northwest location, 155 Lawn Ave, Buffalo NY 14207 but may occasionally be asked to stop at another location. What it's Like to Work at Neighborhood: The top three words employees say describe the work environment are: teamwork, supportive, kind. These are from an anonymous survey of Neighborhood employees for the Buffalo Business First Best Places to Work competition. Neighborhood has earned “finalist” distinction in the competition the last four years. We are a group of flexible and kind individuals who are open to each other's ideas, and see opportunities to innovate and find solutions when challenges arise. Teamwork; you are open to others' unique perspectives, and will collaborate to meet shared goals Able to read, write and speak the English language. A second language of Spanish preferred What We Offer: Compensation: Starting rate $19.75 per hour. Benefits: You'll have options for medical, dental, life, and supplemental insurance. We also offer a 403b match, health savings accounts with employer contribution, wellbeing programs, continuing education opportunities, generous paid time off, holidays. About Neighborhood: Neighborhood Health Center is the largest and longest serving Federally Qualified Health Center in Western New York, and is the highest ranked health center for quality in the region. We provide primary and integrated healthcare services all under one roof, regardless of a person's ability to pay. Services include internal/family medicine, pediatrics, OB-GYN, dentistry, podiatry, psychiatry, vision care, nutrition and behavioral health counseling, and pharmacy services. We're working toward a Western New York where all enjoy their highest level of health and wellbeing. Neighborhood Health Center is an equal opportunity employer.

Are you a dependable administrative professional who wants a meaningful part-time role where your presence truly makes a difference? StaffBuffalo is partnering with a long-standing, community-centered organization to hire a Part-Time Evening & Weekend Office Administrator, paying $20-$24/hour. This is a wonderful opportunity for someone who enjoys being the steady, reassuring voice on the phone, keeping office operations organized, and supporting essential evening and weekend workflows. In this Office Administrator role, you'll work closely with a supportive, close-knit administrative team, helping with essential paperwork, phone support, printed materials, and general office coordination. The ideal office administrator is warm, composed, proactive, and truly enjoys being the “glue” that keeps an office running smoothly. You'll handle meaningful administrative tasks, adapt to shifting priorities, and contribute to a well-organized, professional environment. If you're an empathetic, detail-oriented administrative professional who thrives in a caring, service-focused setting and appreciates work that matters, this could be the perfect part-time opportunity. This is an on-site, in-person position in the Buffalo area, part-time (20-30 hours/week), and requires one weekend shift plus several weekday evening shifts. Responsibilities Answer incoming calls with professionalism, compassion, and clear communication Handle day-to-day administrative tasks including data entry, documentation, printed materials, and workflow coordination. Create programs, cards, memorial videos, and other printed or digital materials. Assist team members and office leadership with administrative needs and follow-up tasks. Coordinate with a small weekend admin team and occasionally work independently for short periods. Present yourself professionally at all times (business attire required). Qualifications Strong computer skills; able to learn new systems quickly. Excellent communication and phone abilities with a warm, engaging, and professional tone. High level of empathy and emotional intelligence when interacting with callers. Dependable, proactive, and able to think several steps ahead. Comfortable staying composed during both slow periods and fast-paced, busy moments. Strong attention to detail with the ability to keep paperwork and information organized. Works well in a collaborative, supportive team environment. Schedule Evenings: typically between 10:30am-7pm or 11:30am-8pm (flexible rotations). Weekends: Saturday and/or Sunday, approximately 9am-5pm. Approximately 20-30 hours per week, depending on coverage needs. Ability to adjust hours with team coordination when needed. The advertised pay range represents what we believe at the time of this job posting, that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range. First time working with a Recruiter ? No problem! We make the process as smooth and straightforward as possible. Communication is key - to get started, all we need from you is an updated resume and some time to chat. Our team will get to know and your future career goals. Throughout the process, we will provide resume feedback, schedule and prepare you for interviews, provide client feedback, and coach you through the offer stage. StaffBuffalo is an Equal Opportunity Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, military status, or unfavorable discharge from military service.

We're a growing international environmental company specializing in manufacturing high -quality solutions for water and air purification, with operations across the United States including our expanding Buffalo, NY facility. Reporting directly to the Director, you'll handle core accounting functions including payroll preparation, accounts payable/receivable, sales invoicing, purchase order processing, and support in preparing monthly profit and loss statements. You'll work alongside an experienced Accounts Assistant in a supportive environment, with specific training provided to help you grow your skills. This is an excellent opportunity for someone with 2+ years of accounting experience who wants to gain hands -on exposure in an international organization, broaden their accounting knowledge, and take on increasing responsibilities. You Will Prepare and process payroll using Paylocity (or similar payroll systems) Handle sales invoicing and manage customer billing Process purchase orders and manage full -cycle accounts payable (vendor invoices, payments, reconciliations) Manage accounts receivable (invoicing, collections, customer payments, reconciliations) Perform data entry and maintain accurate records in SAP (or similar ERP systems like QuickBooks) Assist with monthly financial close processes, including preparation support for profit and loss statements Reconcile accounts, resolve discrepancies, and ensure timely & accurate financial transactions Collaborate with the Director and Accounts Assistant on day -to -day operations Requirements & Experience 2+ years of experience in an accounting/administrative role with direct payroll responsibilities Hands -on experience preparing payroll using Paylocity (strongly preferred) or similar payroll software Proficiency in accounts payable, accounts receivable, sales invoicing, and purchase order processing Working knowledge of accounting/ERP systems such as SAP, QuickBooks, and advanced Excel Strong attention to detail, organizational skills, and ability to manage multiple tasks in a deadline -driven environment Comfortable with data entry and financial record -keeping Eagerness to learn and grow within a dynamic international organization This role is ideal for a detail -oriented professional looking to build a solid foundation (or expand their expertise) in a stable, expanding company focused on environmental solutions.